051914a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
May 19,2014 7:00pm
1. Call to order-Chairman Joe Miller
2. Pledge of Allegiance and Invocation-Vice Chairman Gary House
3. Recognition of the 2014 Algernon Sydney Sullivan Award recipient Commissioner
Beatrice B. Hill
4. Consider additions and deletions to the published agenda
5. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax refunds, rebates and releases
D. Proclamation Celebrating the Centennial Anniversary ofNorth Carolina Cooperative
Extension
E. JCPC is requesting permission to submit Program Agreements from the NC
Department ofPublic Safety JCPC funding applications for the FY 2014-2015:
• Harnett County Restitution Program (10% local cash match required $9,418)
• 4-H Teen Court and At-Risk Youth Development
• ReEntry Psychological Service (pass thru)
• Link to Success (pass thru)
• ReEntry Healthy Choice (pass thru)
• JCPCADM
F. Harnett County Public Library requests a change in hours for the Anderson Creek
Public Library for the summer months beginning on June 23rd and ending on August
16th.
G. Emergency Services requests approval of the Memorandum of Agreement between
County of Wake and County of Harnett for providing emergency management
support to property in the Town of Angier that is annexed by Wake County and to
also deal with the requirements of a rapidly escalating event at the Harris Nuclear
site.
H. Cooperative Extension requests permission to accept the Race to the Top grant in the
amount of$12,237 from Child Care Networks, Inc. for the 2014-2014 fiscal year.
I. Cooperative Extension requests permission to submit an application to the Lawrence
Foundation in the amount of$130,555 to assist in funding the Harnett County Parents
As Teachers Program.
J. Sheriff's Office requests permission to apply for and accept if awarded a grant from
the U.S. Department of Justice Community Oriented Policing Services who has
announced the COPS Hiring Program-Fiscal Year 2014 where applicants may
Page 1
request funds to hire new officers. The Sheriffs Office would like to apply for funds
through this grant to fund a School Resource Deputy for a future school. This grant
would fund seventy-five percent (75%) of the salary and fringes for three years. The
Sheriff's Office is asking the Harnett County Board of Education to consider funding
the twenty-five percent (25%) matching funds that is required by the grant.
K. Sheriff's Office requests permission to accept donation of$920.20 in paint and paint
materials for the MRAP vehicle from Automotive Transformation in Angier.
L. Sheriffs Office requests permission to accept a Kustom Signals Pro Laser 4, valued
at $3,800, awarded to Harnett County by the North Carolina Highway Safety Grant
based on the Traffic Safety points system.
M. Resolution Supporting NC DOT's Improvements To Buffalo Lake Road
6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
7. Appointments
8. Public Hearing-Proposed Zoning Change-Landowner/Applicant: Calvin Hardy, Jr/Pat
Ellis; 1.1 +/-acres; From Commercial to RA-20R Zoning, 5442 NC 87 N; Barbecue
Township, Jay Sikes, Planning Services Manager
9. Public Hearing concerning a proposed agreement to extend economic incentives to Carthage
Realty, LLC, which intends to purchase real property in the Town of Lillington, Harnett
County, NC for the construction of an approximate 8,000 square foot facility which will
operate as a Quick Lane Tire & Auto Center. Consider approval of Resolution To Enter Into
Economic Development Incentive Agreement With Carthage Realty, LLC.
10. Public Hearing concerning a proposed agreement to extend economic incentives to Dunn
Hospitality Ventures, LLC, which intends to purchase real property off Interstate 95, Exit 72,
in the City of Dunn, Harnett County, NC for the construction and operation of an
approximate 56,000 square foot Fairfield Inn & Suites facility. Consider approval of
Resolution To Enter Into Economic Development Incentive Agreement With Dunn
Hospitality Ventures, LLC.
11. County Manager's report-Tommy Bums, County Manager
-Veteran Affairs Activities Report -April 2014
-Community Development Monthly Performance Report-April 201
-Planning Services Report-April 2014
-Interdepartmental Budget Amendments and Change Order
-Harnett County Schools Current Expense Financial Statement
12. New Business
13. Closed Session
14. Adjourn
Please see the next page for potential add-ons.
Page 2
Potential Add-ons:
N. The Harnett County Sheriff's Office requests pennission to apply for, and accept if
awarded, the Bulletproof Vest Partnership Grant from the U.S. Department of Justice.
1bis grant will provide funds for the Sheriff's Office to receive reimbursement for
fifty percent (50%) of the cost of bulletproof vests purchased for the next three years.
0. The Harnett County Sheriff's Office requests pennission to apply for, and accept if
awarded, the FY14 Edward Byrne Memorial Justice Assistance Grant Program in the
amount of $24,008 from the Office of Justice Programs of the U.S~ Department of
Justice. The funds will be used to purchase Mobile Computer, CAD Software and
Mapping Software for patrol deputies.
Page 3
By KEILAH GOFF
Of The Record Staff
Dunn City Council members
approved three contracts total-
ing around $1.8 million for water
and sewer improvements for the
new Rooms to Go construction
on Saddlebred Road.
Rooms to Go has started work
on a $47 million, 1.5 million-
square-foot regional distribution
center at Interstate 95 near
Dunn. The facility, which will
open in 2015, will bring approxi-
mately 220 new jobs to the region
along with 100 independent con-
tract trucking jobs. The facility
will also include a 20,000-square-
foot retail store.
The first contract was award-
ed to Sanford Contractors of San-
ford for $452,124.70 to construct
a phase one sewer to Saddlebred
Drivers crossing the Cape Fear River
Thursday may have noticed an unusual
site as a raft of logs made its way down
sh·eam as part of the "River Town" histori-
cal drama that continues with some new
and well-known personalities serving as
actors.
Four men got onboard a raft made with
pine logs, with some unnoticeable barrels
underneath to help keep it afloat. Their
half-mile journey down river was filmed
by a cameraman in a nearby boat. Thurs-
day's trip was a success after previous at-
tempts to float the realistic raft of the
See Filming, Page 3
By TOM WOERl\TER
Of The Record Staff
I
'
It was a special day at Camp-
bell University Saturday as hun-
dreds of graduates walked across
a stage and into the real world
shortly after one of the area's
best known elected officials was
recognized for her service.
Campbell University Presi-
dent Jerry Wallace and his staff
conferred either undergraduate
or graduate degrees to 1,612 stu-
dents at the ceremony which was
seen by a standing-room-only
crowd in the Pope Convocation
Center.
"Today we celebrate your
hard-earned accomplishment,"
Dr. Wallace said. "This day marks
the completion of your academic
Road to serve the new facility. A
portion of this project will be
constructed through wetlands,
requiring aerial and gravity
pipes installed on driven piles.
Estimates for this portion of
the water and sewer project
could change due to unpredict-
ability of wetland soils.
Assistant City Manager Ste-
ven Neuschafer explained, "Soils
are unstable in wetlands. Until
Photo/Jason Wunsch
0 rs ill
program and we at Campbell
University are proud of you."
Saturday's graduation was the
next to the last for Dr. Wallace as
Campbell's president. He an-·
nounced last month the 2014-15
academic year will be his last. He
intends to take a year break and
return in 2016 as the school's
chancellor. Out of Campell's 127
years in existence, Dr. Wallace
was only the fourth president.
Benjamin Thompson, chair-
man of the Campbell University
Board of Trustees, and guest
speaker, Karen McNeill Miller,
also encouraged graduates.
"You are the latest testament
to this university," Mr. Thompson
said. "We trust you will continue·
See Campbell, Page 3
they start driving piles in you
don't know what might occur."
He added that they left room in
the budget for "the potential of
unseen things."
Sanford Contractors was
awarded the second project for
installation of a water main and
sewer improvements in front of
the building site at a cost of
See Drum, Page 3
a
Actors Gary
House, Richard
Thompson, Ben
Homer and Billy
Norris launch a
raft made up of
pine logs that was
used in the most
recent episode of
'River Town' that
was filmed on the
Cape Fear River
Thursday.
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ana one LVmmgan;. 11.01e sponsorship will be $100 per hole. There will
I
Continued From Page One
the proud traditions of alma
mater."
Mrs. McNeill-Miller is the
president of the Kate B. Reynolds
Charitable 'frust. She had two
messages for graduates.
"Today is one of the few days
in your life that should be all
about you -so soak it up and
enjoy it, we are all here to enjoy
the end of your journey with you"
Mrs. McNeill-Miller said. "Al-
most every other day of your life
should be about someone else,
Enjoy today and then go out to-
, morrow and start serving other
;people."
Graduate and senior class
•. president Brandon Hudson said
• he hopes students will remember
their e:1.rperiences in Buies Creek.
"Our experiences ~ere will
shape our lives forever," Mr.
Hudson said. "We all need to re-
•member what Campbell gave us."
New Campbell graduate John
·Causey expressed the sentiment
.Qf many of his classmates.
"I am excited, and I need a
:job," Mr. Causey said.
· Mr. Causey said he is a music
education major, hoping to land a
job in high school or middle
\Bchool.
Regular graduation exercises
;got under way with the presenta-
~on of the Algernon Sydney Sul-
~van Award to Harnett County
~ommissioner Beatrice Hill. The
~award is presented each year at
f.;ampbell's spring graduation
~ervice. It recognizes the citizen
~ho best exemplifies the ideal of
tompassion, intellect and conduct
as evidence of a spirit of love for
and helpfulness to others. The
!!ward was originally established
THURSDAY
PICK 3 PICK 4
(Day) 7-0-7 (Day)2-7-0-1
(Night) 5-1-1 (Night)2-0-7 -4
CASH 5: 5-7-17-31-36
MEGJl.BJl.Ll
10-28-39-51-59
Megaba/114
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(Day) 0-7-6
(Night) 0-8-0
Megaplier 2 PICK 4
C 5 (Day)2-8-9-1
4 _17 -~~~? _36 (Night)6-6-3-5
SATURDAY
P'OWERBALL PICK a
4-31-41-47-55 (Day) 7-7-9
tr.I:-1.-J.\ n r. .-~
Dally Record Photofrom Woerner
Members of Campbell University's class of 1964 are at the school's graduation· exercis-
es Saturday. The group gathered for their 50th reunion. Little River Baptist Association Dlrec:tof of
Missions Dan Deaton, bottom left, is a member of the class.
by the New York Southern Soci-
ety in 1925.
Mrs. Hill gives up her board of
commissioners seat this year af-
ter serving since 1990. She origi-
nally sought to be a member of
the Harnett County School Board
but did not want to run against a
friend who was already seeking
the office and then decided to run
for the board of commissioners
instead. She was the first minori-
ty elected to the commissioners.
She served as vice chairman of
the board for several years dur-
ing her term. She was born and
raised in the Lillington area of
Harnett County. She taught in the
Anderson Creek area schools.
It was also a special graduation
ceremony for graduates who
walked across the graduation
These ads appear in
The Daily Record cfassifieds for
the first me today.
Excludes employment and legal notices.
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stage SO years ago this year. The
class of 1964 wore their full grad~
uation apparel and participated in
ceremonies as part of reunion
celebration. The class includes
current Little River Baptist As-
sociation Director of Missions
Dan Deaton.
Published every
Monday through Friday by
Record Publishing Company, Inc.
Lucknow Square, P.O. Box 1448,
Dunn, N.C. 28335
SUBSCRIPTION
RATES ~,
Home
Delivery
1 Month $6.40
3 Months $19.00
6 Months $37.30
1 Year $73.50
Home
Delivery
& Online
Access
RATES
Including Sales Tax
IN STATE
3 fv'ionths ..................... $46.80
6 Months ..................... $82.60
1 Year ........................ $143.20
OUT-OF-STATE
3 Months .................... $58.65
6 Months .................. $1 01 .30
1 Year ....................... $174.60
Agenda Item S • A
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Group Insurance Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
902-9802-410.30-30 Professional-Processing Fee 7245
902-9802.410.21-02 Group Insurance-HRA 11464
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
902-0000-353.98-03 Group Insurance-HRA 18709
EXPLANATION: To increase budget to reflect activity for the current year.
APPROVALS:
-~.
Department Head (date} (datje) 1/:oun anager (date}/
4-122, { i) 5I :1/l i
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Parks and Recreation, the appropriations are to be changed as
follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
11 0-8200-450.7 4-7 4 Capital Outlay-Equipment
11 0-8200-450.43-18 Landscaping
REVENUE
CODE NUMBER DESCRIPTION OF CODE
EXPLANATION: Quote for Bobcat mower was $600 over budgeted amount.
APPROVALS:
Adopted __________________________________ ___
Margaret Regina Daniel,
Clerk to the Board
AMOUNT AMOUNT
INCREASE DECREASE
$600
$600
AMOUNT AMOUNT
INCREASE DECREASE
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1.To amend the Youth Services, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7930-441.60-33 Materials and Supply 1951
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331.77-02 CBA/Juvenile Restitution 1951
EXPLANATION: The NCDPS/Juvenile Crime Prevention Council has awarded the Harnett County Juvenile
Restitution and Community Services Program additional funds to purchase a new computer. No additional
County Match is required.
APPROVALS:
Adopted this ______ day of ______ -'--------
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as
follows:
I EXPENDITURE AMOUNT i AMOUNT
lcODE NUMBER j DESCRIPTION OF CODE INCREASE DECREASE
I 110-5100-420-43-21 j Auto repairs 2240
I
I I
i l '
:
I
I REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-356-30-00 Insurance claims 2240
i
EXPLANATION:
To transfer$ 2,240.40 (N.J. Edwards) received for an accident that occurred on 01/17/14 into the Sheriffs Auto
repair expenditure line.
APPROVALS:
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
I
OS Services
1881NVERNESS DRIVE 'NEST
SUITE 600
ENGLEWOOD CO 80112
HARNETT COUNTY
Mail to: P.O. BOX 778
ATTN: MELINDA BETHUNE
Lillington NC 27546
OS Services EXPLANATION OF PAYMENT AB85600-2
PLEASE FORWARD ALL CORRESPONDENCE TO:
OneBeacon Insurance Group
i881NVERNESS DRIVE WEST
SUITE 600
ENGLEWOOD CO 80112
866-725-5171
PAY TO: HARNETI COUNTY
AGENT: Surry Insurance Agency & Real!
PO BOX 128
DOBSON NC 27017
COMPANY:
DATE ISSUED:
CHECK AMT:
INSURED:
POLICY NO.:
OATEJLOSS:
CLAIM NO.:
ATLANTIC SPECIALTY INSURANCE COMPANY
04122/2014
$2,240.40
HARNETI COUNTY
7910005500001
03/31/2014
OAB-087600-0 1 -01
CLAIM TYPE: APH • OTC-NOC (NC)
CLAIMANT: HARNETI COUNTY
ADJUSTER: JJ33 · MELISSA ZDONICK
IN PAYMENT OF· PAYMENT FOR DAMAGE TO 2012 DODGE CHARGER VIN #153978 LESS $1000 DEDUCTIBLE
G5898 0513
DETACH AND RET A1N THIS PORTION FOR YOUR RECORDS
THE FACE OF THIS DOCUMENT HAS II COLOfiEO BACKGROUND • NOT II WHITE BACKGROUND
OS Services
PAYTOTHE HARNETT COUNTY
ORDER OF:
04/22/2014
IN PAYMENT OF: PAYMENT FOR DAMAGE TO 2012 DODGE CHARGER VIN #153978 LESS $1000 DEDUCTIBLE
TWo thousand two hundred forty and 401100 Dollars
ALL PAYEES MUST ENDORSE
AMOUNT
fW.IK OF MIERlCA
NOT VAllO AFTER liO DAYS FROM ISSUE
INSURED:
POLICY NO.:
CLAIM NO.:
CLAIMANT:
ADJUSTER:
HARNETT COUNTY
7910005590001
OAB-087600-01-01
HARNETT COUNTY
MELISSA ZDONICK
LOSS DATE: 03/31/2014
CLM TYPE: APH -OTC -NOC-NC
AUTHORIZED ~ ./')
SIGNATURE __ ..z:~:::::::........!!~~~..t:.~'-----
0 0 2 2 ~ 0 0 ? L I. 3 2n•
HARNETT COUNTY FINANCE DEPARTMENT
CASH REPORT FORM
DATE DEPARTMENT
DESCRIPTION ACCOUNT NUMBER AMOUNT
~-------------------------+-~ s I
----------~-----'-------=------F-------+--1 ----~-J
~---------~------~--· +--·--------
t----------------------------------·r· --------------------.. -·t·----------------
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TOTAL -~="::c:;::::.:· = -=--:=::=J
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. ~ ' !
WHITE-FINANCE DEPT CANARY -DEPARTMENT COPY
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as
follows:
! EXPENDITURE I AMOUNT AMOUNT
: CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE
I 110-s1oo-420-43-21 ; Auto repairs 2085
i
l
i
' I
I ' i
I
i REVENUE I AMOUNT AMOUNT
I CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE
I no-oooo-356-3o-oo 1
Insurance claims 2085
I I
I !
I
: 1
EXPlANATION:
To transfer$ 2,085.01 (Greg Taylor) received for an accident that occurred on 01/17/14 into the Sheriff's Auto
repair expenditure line.
APPROVALS:
\"<\u; 16~ S/qji~
Department Head (date) Finance Offic r date) aunt anager (date)/
1
J
St/.2//'(
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
OS Services
188 INVERNESS DRIVE WEST
SUITE 600
ENGLEWOOD CO 80112
HARNETI COUNTY
Mail to: P.O. BOX 778
ATIN MELINDA BETHUNE
Lillington NC 27546
OS Services
PLEASE FORWARD All CORRESPONDENCE TO:
OneBeacon Insurance Group
1881NVERNESS DRIVE WEST
SUITE 600
ENGLEWOOD CO 80112
866-725-5171
PAY TO· HARNETT COUNTY
AGENT: Surry Insurance Agency & Realt
PO BOX 128
DOBSON NC 27017
EXPLANATION OF PAYMENT
COMPANY:
DATE ISSUED:
CHECKAMT:
INSURED:
POLICY NO.:
DATE/LOSS:
CLAIM NO.:
CLAIM TYPE:
CLAIMANT:
ADJUSTER:
fl(·)~~--~~:;~1;~--;!'r;--[;~-.
I ·.,
I;;:\
II ,:j .. •} ,' ' ..
(JU
~'i~ ===========
AB87146-1
ATLANTIC SPECIALTY INSURANCE COMPANY
04/2812014
$2,085.01
HARNETT COUNTY
7910005590001
01/17/2014
OAB-07B88Q..01-01
APH-OTC • NOC (NC)
HARNETT COUNTY
JJ14-MELISSA A WOOD
IN PAYMENT OF: SUPPLEMENT PAYMENT ON 2014 VIN 121345 EMAILED ON 4/2812014
DETACH ANO RCT AIN THIS PORTION FOR YOU~ A£COnOS
THE FACE OF THIS DOCUMENT HAS A COLORED SACKGROUNO • NOT A WHITE BACKGROUND
OS Services
PAY TO THE HARNETT COUNTY
ORDER OF:
04/28/2014 AB87146-1 51-44
ffiCT
ALL PAYEES MUST ENDORSE
AMOUNT
........ $2,085.01
IN PAYMENT OF: SUPPLEMENT PAYMENT ON 2014 VIN 121345 EMAILED ON 4/2812014
Two thousand eighty five and 011100 Dollars
INSURED:
POLICY NO.:
CLAIM NO.:
CLAIMANT:
ADJUSTER:
HARNETT COUNTY
7910005590001
OAB-078800-0 1-01
HARNETT COUNTY
MELISSA A WOOD
BIINI< OF AMERJCA
NOT VAllO AFTER 90 DAYS FROM ISSUE
LOSS DATE: 01/17/2014
CLM TYPE: APH -OTC-N~NC
AUTHORIZED c:::::::--: ./')
SIGNATURE __ ..-;;:?tit=-__:~=:::;_-=::::.!.....!~"'::..------
0 0 2 2 L. 0 0 ? * • 3 211 11
HARNETT COUNTY FINANCE DEPARTMENT
CASH REPORT FORM
OAif: DEPARTMENT __ ~' · __ _,_
I . DE$CAIPTION ACCOUNT NUMBER AMOUNT
r------------------~~------~·-----+------·'-----------+-s _________ ~
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1---------··----------·--------·----·---1
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I ''"' ' TOTAL. =$=========~
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-----------------------~-------------------~
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WHITE-FINANCE DEPT. CANARY -DEPARTMENT COPY
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section l.To amend the Transportation, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4650-410.60-31 Operating-Gas 8949
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-334.55-04 Transportation-Medical Transportation 51
110-0000-331.46-01 Transportation-Mid COG-Medical General 9000
EXPLANATION: Increase/decrease revenue to reflect the amounts awarded by the North Carolina Home and
Community Care Block Grant for Older Adults.
APPROVALS:
Adopted this ______ day of ______ ..J _______ _
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Social Services Department, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7710-441.80-50 Day Care Subsidy 66,772
110-7710-441.80-85 Progress Energy-Neighbor 897
110-7710-441.80-65 Title JV-E Foster Care 20,000
110-7710-441.80-70 State Foster Care R & B 130,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-330.77-04 Day Care Subsidy 66,772
110-0000-330.77-01 Social Services Administration 897
110-0000-330.77-03 Foster Care IV-E 16AOO
110-0000-399.00-00 Fund Balance Appropriated 68,600
110-0000-334.77-02 Foster Care SFHF 65,000
EXPLANATION:
To adjust funding as allocated by the State for Energy and Day Care subsidy services. Additional funding is also
requested for Foster Care Room and Board Services for the remainder of the year.
Adopted this_ day of _____ 2 __
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Mental Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7690-441.35-60 Good Hope $200,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-399.00-00 Fund Balance Appropriated $200,000
EXPLANATION: To increase Fund Balance Appropriated to budget an additional allocation to Good Hope Mental
Health.
APPROVALS:
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30. 2014:
Section 1. To amend the Highland Middle School Project CP1301 Fund 331, the appropriations are to be
changed as follows:
EXPENDITURE
CODE NUMBER
331-8300-480-90-1 0
331-8300-480-46-01
REVENUE
CODE NUMBER
331 -0000-31 4-50-00
EXPLANATION:
APPROVALS:
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
General Fund $90.129
Residual Equity $475.000
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
Soles Tax $384.871
To budget soles tax for the Highland Middle School Project.
To correct BA512B 6-18-2013 and BA273B 5-15-2013. The budget amendments were for
soles tax and interest earned. should have been budgeted in residual Equity this will
correct the issue.
County Manager (date) !' ./ ;j 5 fl-lr/1
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ________________________________ ___
Margaret Regina Daniel.
Clerk to the Board
Joe Miller. Chairman
Harnett County Boord of Comm
1t7 b
Agenda Item S""' t_
Date: 05/19/2014 Approved By :
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
Re~~on
HOOKS, DAVID SHAWN City 0.00 Military
HOOKS, DIANE MICHELLE 0002078317-2012-2012-000000 61 .25 Refund Exemption
County 61.25
2 HOOKS, DAVID SHAWN City 0.00 Military
HOOKS, DIANE MICHELLE 0002093633-2013-2013-000000 193.77 Refund Exemption
County 193.77
3 MCLEOD, JAMES MITCHELL No home on
MCLEOD, JANET N City 0.00 property;
0000021763-2009-2009-000000 45.00 Refund released Solid
Waste fee
County 45.00
4 MCLEOD, JAMES MITCHELL No home on
MCLEOD, JANET N City 0.00 property;
0000021763-2010-2010-000000 45.00 Refund released Solid
Waste fee
County 45.00
5 MCLEOD, JAMES MITCHELL No home on
MCLEOD, JANET N City 0.00 property;
0000021763-2011-2011-000000 50.00 Refund released Solid
Waste fee
County 50.00
6 MCLEOD, JAMES MITCHELL No home on
MCLEOD, JANET N City 0.00 property;
0000021763-2012-2012-000000 70.00 Refund released Solid
Waste fee
County 70.00
7 MCLEOD, JAMES MITCHELL No home on
MCLEOD, JANET N City 0.00 property;
0000021763-2013-2013-000000 70.00 Refund released Solid
Waste fee
County 70.00
8 ROLLAND, LEVIN DERA Y SR City 0.00 Military
0001983283-2013-2013-000000 104.44 Refund Exemption
County 1 04.44
9 VAU L TRUST City 0.00 Value Decrease
0002101195-2013-2013-000000 71.20 Refund
County 71.20
S. KEITH FAULKNER City Total 0.00
Revenue Administrator County Total 710.66
Total to be 710.66 Refunded
CC:
S. KEITH FAULKNER
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Agenda Item 5 -D
Proclamation Celebrating the Centennial Anniversary of
North Carolina Cooperative Extension
WHEREAS, May 8, 2014 marks the Centennial of the signing of the Smith-Lever Act
which established Cooperative Extension, the nationwide transformational education system
operating through land grant universities in partnership with federal, state and local
governments; and
WHEREAS, U.S. Senator Hoke Smith of Georgia and U.S. Representative A.F. Lever
of South Carolina authored the Smith-Lever Act to expand the "vocational, agricultural and
home demonstration programs in rural America" by bringing the research-based knowledge of
the land-grant universities to the people where they live and work; and
WHEREAS, the North Carolina Cooperative Extension in Harnett County is a critical
component of the three part land-grant university mission and works collaboratively with
research and academic programs associated with the North Carolina State University and North
Carolina A&T State University to reach traditional and underserved audiences in all
communities across North Carolina; and
WHEREAS, the Cooperative Extension System continues to receive federal
programmatic leadership and support enabled by the Smith Lever Act and other legislation
through the U.S. Department of Agriculture's National Institute of Food and Agriculture; and
WHEREAS, the Smith-lever Act requires a partnership between county, state and
federal governments and encourages priorities be established locally to meet the needs of each
county; and
www.harnett.org
WHEREAS, North Carolina Cooperative Extension education disseminated through
Harnett County for agricultural producers has helped establish North Carolina as a leading
agricultural producing state; 4-H youth development has reached millions of youth and helped
prepare them for responsible adulthood by equipping them with citizenship and leadership skills;
family and consumer sciences has prepared individual families for healthy productive lives and
breaking the cycle of poverty; and
WHEREAS, North Carolina Cooperative Extension in Harnett County engages with
rural and urban citizens through practical, community-based and online approaches, resulting in
acquisition of knowledge, skills and motivation to strengthen the profitability of animal and plant
production systems, protect natural resources, help people make healthful lifestyle choices,
ensure a safe and abundant food supply, encourage community vitality and prepare the next
generation of leaders;
strong roots • new growth
NOW, THEREFORE, we, the Harnett County Board of Commissioners, do hereby:
);> Recognize the significance of the Smith-Lever Act to the establishment of
Cooperative Extension nationwide.
);> Encourage the people of Harnett County to observe and celebrate the centennial
with a focus on congratulating the accomplishments of the past 1 00 years and
ensuring a thriving future for Cooperative Extension.
).> Honor the local Extension Agents and university faculty who dedicate careers to
providing trusted education to help people, families, youth, businesses and
communities solve problems, develop skills and build a better future.
);> Thank Cooperative Extension volunteers who provide thousands of hours to
promote excellence for 4-H, Master Gardeners, family and consumer sciences and
other programs in their communities.
);> Encourage continued collaboration and cooperation among federal, state and local
governments to ensure Cooperative Extension's sustainability as the nation's
premiere nonformal educational network.
);> Celebrate millions of youth, adults, families, farmers, community leaders and
others who engage in Cooperative Extension learning opportunities designed to
extend knowledge and change lives in North Carolina, Harnett County and
commend this observance to all.
Adopted this 19th day of May 2014.
HARNETT COUNTY BOARD OF COMMISSIONERS
Joe Miller, Chairman
Gary House, Vice Chairman Beatrice B. Hill
Jim Burgin C. Gordon Springle
www.harnett.org
Board Meeting
Agenda Item
Agenda Item 5·£
MEETING DATE: May 19, 2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: North Carolina Department of Public Safety Program Agreements
REQUESTED BY: Wendy Butcher JCPC Chairman
REQUEST:
Requesting premission to submit Program Agreements from the North Carolina Department
of Public Safety JCPC funding allocation for the FY 2014-2015:
Harnett County Restitution Program (1 0% Local cash match required $9 ,418)
4-H Teen Court and At-Rish Youth Development (No County Cash Match Required)
ReEntry Psychological Service-pass thru
Link to Success -pass thru
ReEntry Healthy Choice-pass thru
JCPC ADM (no match required)
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
U:\GRANTS\agendaform20I4 JCPC.doc Page I of I
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HARNETT County
NC DPS -Community Programs -County Funding Allocation
Available Funds: $ $224,037 Local Match: $ $62,029
A Program Agreement Form for each program listed below is included as an attachment to the Community Prevention and
Intervention Plan.
Rate: 10% ---'----'--''----
·:.···· <. < .·· :.·--: .. ·.·. .. . ·.·. <:toCAI,FiJNDING .·. < ·otHER <QTHER
# ••P:ro#aill Provi~er DPS · : · • Locid Cash •• <Locai.fn/ Stili:e/ ·
•• Fimding · Milich: · Kirid. Federal
Fun<fs ·
•<:· •• : .. ·. /
•u • ~--• 'L.UU' ' auu ~· -n»n • vum
I Development $49,773 $7,692
2 Harnett Restitution Program $94,508 $9,418 $8,943 $6,000 Sll8,869 · i~~~.;
3 Healthy Choices (Harnett County) $53,756 $5,376 $59,132 ···~~
4 JCPC Administrative $5,000 $5,000 0~
5 Link To Success Program $15,000 $30,000 $5,000 $50,000 7;~%.
6 Psychological Services (Harnett County) $6,000 $600 $6,600 ' .· .9~% ..
7
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TOTALS' $224,037 $39,418 $22,611 $5,000 ~0,o~L
Th• abov. plan wa. d"iv.d thmugh a planning P'""" by th• HARNE~ , ~
Juvenile Crime Prevention Council and represents the County's Plan for use of these funds in FY' · '20~4-20~.? ".
THIS INST'RUMENT HAS BEE~'>!
PREAUDITED IN THE MANNER REQUI~EO
BYTHELOCALGOVERN~~NTBUOGET
F CA CONTROL ACT
Chairperson, Board of County Commissioners (Date)
or County Finance Officer
North Carolina Department of Public Safety
JCPC Program -Program Agreement
SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION
FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX
COUNTY: Harnett AREA: Central Area
Multi-County: No Multi-Components No
NAME OF PROGRAM:j4-H Teen Court and At-Risk Youth Development
SPONSORING AGENCY: Harnett County Government
SPONSORING AGENCY 22 West Front Street
PHYSICAL ADDRESS: Lillington NC
SPONSORING AGENCY POB 85
MAILING ADDRESS: Lillington NC
TYPE: Public l
COMPONENT 10 # NAME OF PROGRAM COMPONENT
9046 4-H Teen Court and At-Risk Youth Development Teen Court
Program Manager Name & Address (same person on signature page)
Name: Tyrone Fisher
Mailing 126 Alexander Drive
Address: Suite 300
Phone: (910) 893-7530 j Fax: J (910) 893-7539
Contact Person (if different from program manager)
Name: Alia Langdon-Williford
Mailing 126 Alexander Drive
Address: Suite 300
Phone: (91 0) 814-6022 l Fax: I (91 0) 893-7539
Program Fiscal Officer (cannot be proaram manaaer)
Name: Kimberly Honeycutt
Mailing PO Box 760
Address:
Phone: (910) 893-7557
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
I Fax:j(910) 893-3445
27546
27546
I FEDERAL ID #156-6000306
PROGRAM TYPE TOTAL COST OF
EACH COMPONENT
$57,465
Total cost of components: $ 57,465
Title: County Extension Director
City: Lillington Zip:,27546
l E-mail: I tfisher@harnett.org
Title: Program Coordinator
City: Lillington Zip:,27546
I E-mailj alwilliford@harnett.org
Title: County Finance Officer
City: Lillington Zip:,27546
I E-mail: I khoneycutt@harnett.org
SECTION IS PROGRAM COMPONENT DESCRIPTION
COMPONENT ID # COMPONENT INFORMATION
9046 NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
BRIEF DESCRIPTION: The 4-H Teen Court and At-Risk Youth Development Program will
provide a sentencing alternative for juveniles ages 6-17 years old, first time offenders whose
referring behavior constitutes a violation of law or misdemeanor, are actively enrolled in an
educational program and are deemed appropriate referrals for the program. Blending the
research based techniques of both Teen Court and 4-H the program will provide impact based
on needs of youth resulting in accountability, and community cohesion.
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION II I COMPONENT STATISTICAL INFORMATION
Multi-Components No
Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR
Component Name: 4-H Teen Court and At-Risk Youth Development Component 10 #
9046
What is this component's maximum client capacity at any given time? 20
Frequency of client contact per month:
4 Anticipated Average Length of 120 Days Stay:
Total Component Cost: $57,465[ +by Estimated# to be served during funding period: 48
Estimated Average Cost Per Youth: $1,197
Applies to
continuation 13
programs only.
31
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 01/09/2012
Department of Public Safety
Actual number of youth admitted last fiscal year: 44
number of admissions Juvenile Court referred 29.55% of total admissions
number of admissions Law Enforcement referred 70.45% of total admissions
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in
the county.
Based on current JCPC Risk and Needs Assessment data, 63% of Harnett County youth are at low risk of re-offending
with a 34% are at medium risk of re-offending; however 57.5% are reported to lack pro-social peers resulting in
association with negative or delinquent youth. County data is consistent with State data which reflects that the majority
of youth for the two year period, average 91%, are age 12 or older when their first delinquent offense was reported in
an alleged complaint. In this same time span, an average of 67% of youth were first time offenders (current referral
only) upon intake including both undisciplined and delinquent youth.
To combat this problem, the 4-H Teen Court and At-Risk Youth Development Program will provide youth with
opportunities to not only be held accountable for their actions, but to continue association with pro-social peers while
completing and also upon completion of mandated sanctions via year round 4-H life skill development opportunities.
4-H Teen Court provides an alternative sentencing method for first-time misdemeanor offenders and imposes
sanctions that not only allow youth to be accountable for their actions, but also engages them in purposeful life skill
building programming that will result in positive behavior change and increased interaction with pro-social peers within
the traditional 4-H program. This will potentially reduce the case load of the traditional court system and allow for more
prompt reinforcement for the youth involved. All 4-H program components are open to Teen Court youth during and
after completion of required sanctions. Continued participation will be encouraged after sanctions have been
completed.
In addition to increasing opportunities for interaction with pro-social peers, program involvement allows youth to form
trusting relationships with positive adults in the form of both paid and volunteer staff. 4-H program involvement allows
families to build a network of adults and positive teens to encourage and uplift youth.
2. Target Population: Describe the target population, including age, and the steps taken to insure that the target
population is served.
"The 4-H Teen Court and At-Risk Youth Development Program will provide a sentencing alternative for juveniles ages
6 to 17 years old, who are first offenders whose referring behavior constitutes a violation of the law or misdemeanor,
are actively enrolled in an educational program and are deemed appropriate referrals for a Teen Court program."
3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program.
Goal 1: To provide an alternative sentencing method for first-time misdemeanor youth offenders ages 6-17 in order to
reduce the case load of the traditional juvenile justice system.
Goal 2: To provide real world accountability for youth offenders using educational methods that result in positive
behavior change reflected by increased civic/community engagement.
Goal 3: To provide real world accountability for youth offenders using educational methods that result in positive
behavior change reflected by an increased knowledge of career skills.
Goal4: To assist youth and families in developing a network of positive adults and teens to create increased
opportunities for prosocial interactions.
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SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
4. Measurable Objective(s): State in measurable terms(%} the intended effect of the program on specific
undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior,
disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives
must include impact on participants.
95% Participants will successfully or satisfactorily complete program requirements prior to termination.
75% Participants will gain employability/career skills.
75% Participants successfully/satisfactorily completing the program will have no new complaints in the 12 months
following completion.
90% Participants will engage in volunteer seNice demonstrating acceptance of responsibility to their community.
90% Participants will have no new complaints during program participation.
85% Participants will have no new adjudications during program participation.
75% Participants successfully/satisfactorily completing the program will have no new adjudications in the 12 months
following completion.
5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of
adjudicated juveniles listed in the local JCPC Request for Proposal.
The 4-H Teen Court and At-risk Youth Development Program will provide programming that will address the need for a
Teen Court program as identified by the latest Juvenile Crime Prevention Council needs assessment.
Assessment data reflects that Harnett County youth are at low risk of reoffending. Teen Court will target youth that
commit first-time misdemeanor offenses ages 6 to 17. Life skill development sanctions will be mandated that hold the
youth accountable for their actions and that promote increased knowledge and awareness of community enhancement
and civic engagement. Youth will be empowered by involvement in real world projects to raise feelings of self-worth
and competence.
Sanctions will include but are not limited to:
NC 4-H Hungry to Help: NC is 2nd in childhood food insecurity only behind Louisiana. Youth will engage in gardening
and food collection programs to assist in reducing childhood food insecurity. Projects will include 4-H gardens, sweet
potato gleaning, food drives, Stuff a Bus, and Community Dinners. Partners include NC 4-H, the Central Food Bank of
NC, the NC Cooperative Extension, Harnett County Schools and the Harnett County Food Pantry.
Sewing Expressions: Youth will construct no sew blankets to be distributed to local hospitals for newborn babies and
children admitted. Youth will also sew small pillows to be distributed to local hospice patients. Partners include
Central Harnett, Betsy Johnson Regional Hospitals and Hospice of Harnett County.
Career Smarts: Career Smarts is a research based 4-H curriculum that leads youth through a series of 10 lessons
addressing employability skills. Topics addressed include professional dress, resume writing, public speaking,
etiquette, inteNiew skills and goal setting.
4-H Life Skill Development Programming: 4-H Teen Leadership/Presentation Program (Public Speaking Skills), 4-H
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SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
Livestock Judging (Critical Thinking, Organizational and Problem Solving Skills), 4-H Shooting Sports Program (Safety,
Self-Discipline and Value of Environmental and Natural Resources)
Current assessment data also indicates that Harnett County youth are more likely to associate with undisciplined or
delinquent youth. While participating in Teen Court sanctions, youth will interact with traditional 4-H program youth
creating opportunities for increased association with prosocial peers and adult volunteers and staff. Upon completion
of sanctions, youth will be encouraged to continue 4-H participation to maintain opportunities for prosocial interaction.
Fom1 JCPC/PA 001 JCPC Program Agreement
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SECTION IV COMPONENT NARRATIVE {attach for each cornponent)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
1. Location: List physical address(es) and describe where program services are delivered.
Program Staff
Harnett County Agriculture Center
126 Alexander Drive, Suite 300
Lillington, NC 27546
Teen Court Proceedings
Harnett County Courthouse
301 W. Cornelius Harnett Blvd.
Lillington, NC 27546
The program will be housed within the NC Cooperative Extension, Harnett County Center office via the 4-H Youth
Development program. Program staff will be located in Suite 300 of the Agriculture Center. Conference room facilities
will be available for parenUguardian meetings and the Training room will be utilized for Leadership Training and
sanctions. Teen Court proceedings will take place at the Harnett County Court House.
2. Operation: Describe the daily/weekly schedule of program operation.
Teen Court sessions will be held twice monthly on a regurarly scheduled basis during the evening hours.
Example: 1st and 3rd Tuesday night of each month at 6:00pm
Referred youth will be accepted year round.
Once accepted, the 4-H Teen Court Coordinator will communicate with parents and youth once weekly until program
termination to ensure understanding of Teen Court proceedings and sanction expectations. Communication may be
via Teen Court sessions, involvement in sanctions, email with a response, phone calls or face to face meetings.
Opportunities for sanction completion will be offered on a weekly basis. Sanctions will be conducted year round with
schedules being set by the 4-H Teen Court Coordinator. Sanctions with specific deadlines mandated by the NC 4-H
program will be planned accordingly with County level programming provided to support youth success such as
presentation practice sessions. Outdoor/gardening activities will be conducted as weather is appropriate. Indoor
oriented sanctions will be conducted year round.
Youth will be enrolled for a maximum of 120 days. Extended involvement will be agreed upon as deemed necessary
by the referring parties and parents. Involvement beyond 120 days will be outlined in a written agreement such as the
4-H Enrollment Form or Teen Court Parent Agreement.
The work schedule of the 4-H Teen Court and At-risk Youth Development Program Coordinator will consist of 40 work
hours each week. The primary work schedule will be 8:00-5:00 with adjustments being made to allow for Teen Court
sessions or sanctions that are required to occur after hours or on weekends in order not to exceed 40 hours per week.
3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and
position(s} responsibilities relative to this component.
4-H Teen Court and At-risk Youth Development Coordinator (4-H Program Assistant)-Must possess a minimum of an
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SECTION IV COMPONENT NARRATIVE {attach for each component)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
Associates Degree in the area of Human Services or a related youth development field. A Bachelor's degree is
preferred. Responsibilities will include case oversight and supervision of all Teen Court proceedings including court
sessions and sanctions organized by 4-H. The position is also responsible for evaluation of sanctions conducted by
partnering agencies/organizations. In addition, the position will recruit, supervise and train all professional and
community based program volunteers. The position will network with all partnering agencies needed to conduct Teen
Court and to accept referrals. Partnerships will be fostered to ensure sustainability of program efforts. The position
will be the main point of contact for the Teen Court program and maintain expected levels of partner and parenUyouth
communication. Responsibilities also include development of evaluation tools used to evaluate program success in
addition to completing required funding and program impact reports.
Teen Court Professional Volunteers: Adult Volunteers will be utilized to serve as career coaches for teens involved in
Teen Court proceedings to include defense and prosecuting attorneys, clerk, bailiff and jury members. Professional
volunteers will include Attorneys, Judges and District Attorneys. An Attorney will serve as the Teen Court Judge.
Teen Court Community Volunteers: Adult community members will be utilized to ensure efficient proceeding of Teen
Court cases. Community volunteers will assist with implementation of sanctions.
Teen Volunteers: Youth ages 13-17 will be recruited to serve as attorneys, jurors, the bailiff and clerk during all Teen
Court proceedings. Teen volunteers will also be recruited to assist with sanction planning and implementation.
All volunteers, both adult and youth will take part in a required Teen Court training addressing the needs of their
assigned responsibility. All volunteers, both adult and youth, will receive written volunteer job descriptions.
All adult volunteers will be required to complete the NC 4-H Volunteer Screening application process that includes a
background check. All adult and youth volunteers will also be required to sign a standards of behavior and
confidentiality statement.
Teen Court Program Director (In-Kind)-The Extension Agent, 4-H Youth Development will serve as Teen Court
Program Director. This position will provide direct supervision to the Teen Court Coordinator and will ensure that the
program meets all required standards. The position will also oversee program evaluation to determine impact. The
position will also ensure cooperation with Area Consultants for monitoring and required reporting. The position will
also ensure that required program agreements and reporting are completed.
Extension Secretary (In-Kind)-This position will provide clerical support
4. Service Type SPEP: Describe implementation to include:
This program is a STRUCTURE ONLY.
5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff
responsible for making decisions about admissions and reasons why a referral may not be accepted.
4-H Teen Court referrals will be accepted from Schools, Juvenile Justice, and prevention specialists.
Upon receiving a written referral, the Teen Court Coordinator will assess the suitability of referred youth. Questionable
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE {attach for each component)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
referrals will be reviewed by the Program Director and a determination will be made concerning acceptance. All other
referrals will be approved by the Coordinator. Once a referral is received and accepted, the Teen Court Coordinator
will contact the family to schedule an intake appointment followed by contact with the referring agency within 14
business days orally or in writing to confirm intake. A participation agreement will be signed by the referring agency,
youth and parenUguardian during the intake appointment.
Within 30 days of receiving the referral, the Coordinator will make contact with the victim to assess any monetary loss
unless otherwise informed in writing by the referral source.
Juveniles must be admitted into the program within 30 days of receiving the referral.
The following referrals will not be accepted:
Driving while impaired,
Class A 1 misdemeanors,
An assault in which a weapon was used, or
A controlled substance offense under Article 5 of Chapter 90 of the NC General Statues, excluding simple possession
of a schedule VI drug or alcohol offense and
Sexual offenses.
6. Termination Process: Describe the termination process to include the staff responsible for making decisions and
the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant
termination.
Termination forms will be completed upon termination of participation which will include sanctions (activities)
completed, results, recommendations, last date of program contact and reason for termination. Terminations will be
completed by the Teen Court Coordinator. Upon termination, copies of the termination form must be provided to the
referring agency and the parent/guardian of the youth involved within 7 business days.
Reasons for termination include:
Successful Completion,
Satisfactory Completion (Must obtain approval from Program Director and notify referring agency),
Unsuccessful Completion (Must obtain approval from Program Director and notify referring agency), or
Non-Compliance (Must obtain approval from Program Director and notify referring agency).
Termination Criteria are as follows:
Successful Completion-Juvenile has completed all required sanctions ordered by Teen Court and displays positive
progress,
Satisfactory Completion -Juvenile has attempted to complete all required sanctions however due to a documented
hardship is unable to fully complete sanctions,
Unsuccessful Completion -Juvenile has made limited attempts to fullfil! sanctions and has made little progress,
Non-Compliance-Juvenile refuses to complete sanctions or displays behavior that puts self, staff, volunteers or other
youth in harms way.
How is the referring agency involved with the termination process?
The referring agency will be notified in writing prior to termination in order to provide an opportunity to communicate
with Teen Court program staff pertaining to expected youth progress. Feedback will be reflected on the termination
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SECTION IV COMPONENT NARRATIVE {attach for each component)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
form and filed for each juvenile.
7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring
agencies including how client progress will be communicated.
The Teen Court Coordinator will communicate at least monthly with Court Counselors and other referring agencies in
reference to client progress. Communication will take place via face to face meetings, phone or in writing. Client
progress forms will be used to document monthly progress and filed. The Teen Court Coordinator will also attend the
monthly meetings held by Juvenile Justice intended for partnering agency communication.
The Teen Court Coordinator will also provide the program report at monthly JCPC meetings.
8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior
or how the component will address the identified needs of the youth and family. What interventions will typically be
utilized in this component and how will parents/guardians be involved?
The 4-H Teen Court and At-risk Youth Development Program will engage youth in purposeful life skill enriching
activities that will create opportunities for real world learning, youth empowerment and building of community capacity.
As a result, youth will develop mastery of skills and gain an increased sense of self-worth. In addition, youth will
increase time spent with pro-social peers and adults building a sense of acceptance.
Research shows that if youth needs go unmet or are met in negative ways youth will:
seek to belong through promiscuous behaviors,
attempt to feel mastery by cheating or practicing other delinquent skills,
try to establish independence by acting as a bully or by displaying defiant behavior,
or feel unable to establish their own positive self identity.
The 4-H Teen Court and At-risk Youth Development Program will strive to involve youth in meaningful experiences that
meet the needs of positive youth development in order to encourage youth who:
experience belonging, and develop a trusting and friendly demeanor,
seek productive opportunities to experience mastery of a skill and become problem solvers displaying self-motivation,
and that when presented with opportunities to become independent, display self-confidence and self-discipline as
youth leaders showing care and generosity to others.
Parents/guardians will be involved in the Teen Court process by intake meetings, Teen Court proceedings, and weekly
communication with program staff during Teen Court program involvement including sanctions. Parent surveys will be
conducted during the termination process to gauge parental observations pertaining to youth progress and program
impact. Parents will be encouraged to contact program staff with any concerns or celebrations regarding youth
progress.
9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon.
Teen Court is based on North Carolina's comprehensive strategy for juvenile deliquency and resarch based best
practice of graduated sanctions and is an alternative sentencing mothod for first-time misdemeanor youth offenders,
therefore minimizing the case load of traditional juvenile court.
Fom1 JCPC/PA 001 JCPC Program Agreement
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SECTION IV COMPONENT NARRATIVE (attach for each component}
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
Teen Court utilizes a matrix to organize sanctions according to risk level and severity of the offense. Sanctions
imposed take into consideration the characteristics of the client in addition to the intended outcome of the sanction
being imposed. Dosage or amount of time engaged in the identified sanction is directly related to the characteristics of
the juevenile client and the desired behavior change to be displayed. Supplementary or opportunities for follow up are
also taken into consideration when imposing Teen Court sanctions. These are all identified as characteristics of
effective programs and are identified in the Teen Court standard operating procedures.
Fom1 JCPC/PA 001 JCPC Program Agreement
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Department of Public Safety
SECTION V Terms of Agreement
This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and
Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter
referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency).
DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows:
Term of Agreement
This Agreement shall become effective Jul 1, 2014 and shall terminate Jun 30, 2015.
Payment to Sponsoring Agency
All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC
funds will be disbursed in an amount not to exceed the amount $49773 for the term of this agreement, unless
amended by an approved JCPC Program Agreement Revision.
Availability of Funds:
All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program
Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of
funds for this purpose to the DPS.
Responsibilities of the Parties
DPS shall:
1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime
Prevention Council (JCPC) fund appropriation by the General Assembly;
2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any
reporting requirements set forth in the JCPC Policy and Procedures;
3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once
payments resume;
4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and
approved subcontractors;
5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC;
6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and
7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted
by the established due date.
The Sponsoring Agency shall:
1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the
conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority;
2. Comply with all Federal and State laws relating to equal employment opportunity;
Form structure last revised 12/20/2013
Department of Public Safety
3. Keep as confidential and not divulge or make available to any individual or organization without the prior written
approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or
assembled by the Sponsoring Agency under this Agreement;
4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will
safeguard and not further disclose the information except as otherwise provided in this Agreement;
5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina
Administrative Procedures;
6. Secure local match as required, pursuant to N.C.G.S. §1438-801 (a);143B-602;1438-851; 1438-1104, for the
approved JCPC funds;
7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and
Procedures established by DPS for all JCPC funded programs and for the specific program type for which they
receive funding;
8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be
accountable for the legal and appropriate expenditure of those state funds;
9. Maintain reports, records, and other information to properly document services rendered and outcomes; also
maintain an ability to send and receive electronic communication;
10. Have the capacity to use DPS electronic, internet-based system for tracking clients served;
11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds,
maintain reports, records, and other information to properly account for the expenditure of all State funds provided
to the Sponsoring Agency;
12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the
performance of the JCPC Program Agreement, pursuant to N.C.G.S. §1 05-164.14(c); and exclude all refundable
sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement
reports;
13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed
check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the
JCPC Policy and Procedures established by DPS and with the due dates established by DPS;
14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State
Auditor for oversight, monitoring and evaluation purposes;
15. Submit any other information requested by the JCPC, County or DPS;
16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement;
17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents
and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in
connection with the performance of the JCPC Program Agreement;
18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of
any news release or commercial advertising and acknowledge DPS funding in partnership with the County;
19. Comply with DPS trainings and requirements regarding the United States Department of Justice national
standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA);
Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS
policy JCPC 1. 1;
Sponsoring Agency Contractor(s)/Subcontractors
:'!!.: No, subcontractors are not included in the JCPC Program Agreement budget.
If yes, the following only applies when subcontractors are providing services as described in the JCPC Program
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Department of Public Safety
Agreement (listed in Line Item 190 of the budget).
20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program
Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE:
Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from
DPS. Sponsoring Agencies will be notified requesting this information.
21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the
legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council
Policies and Procedures;
22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC
Program Agreement; and
23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement
and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The
Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the
services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any
individual contractual relationship with, DPS;
The JCPC shall:
1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program
Agreement or JCPC Program Agreement Revision(s);
2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Code; N.C.G.S. §143B-801(a);143B-602;143B-851
3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to
the County in a timely manner;
4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due
date established by DPS;
5. Submit any other information requested by the County or DPS; and
6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2;
Reference: 28 NCAC 02A.0202 and DPS/JCPC Policy JCPC 2-2.5; JCPC 1.
The County shall:
1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non-
profit organization;
2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement
revisions;
3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. §
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Department of Public Safety
1438-801 (a);143B-602;143B-1104;143B-851
4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Procedures;
5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final
approval from DPS; and
6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded
programs according to the procedures and due dates established by DPS.
Reference: 28 NCAC 02A .0103-.0108; DPSIJCPC Policy JCPC 2-2.5; JCPC 1.2
Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning thereof.
Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and
duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing
this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive
jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and
agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether
sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be
determined.
Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive
payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority,
DPS may:
(a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program
Manager, or
(b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's
payment check(s).
In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring
Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations.
Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of
and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing
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Department of Public Safety
contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the
express intention of DPS and County Government that any such person or entity, other than DPS or the County
Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed
an incidental beneficiary only.
Property Rights
Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of
DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables.
Physical Property • the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any
property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will
reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring
Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative
Code and JCPC policy.
Reference: 28 NCAC 02A.011 0; DPSIJCPC Policy JCPC 2
Disbursements and Internal Controls
Reversion of Unexpended Funds
Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/
reverted back to DPS at the close of fiscal year or upon termination of this Agreement.
Accountability for Funds
Audit Requirement -Local Government or Public Authority Requirements
Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in
conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local
government or public authority with regard to compliance with all applicable Federal and State agency regulations.
This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the
"Federal Single Audit Act of 1984".
Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or
DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental
entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the
required report shall include the financial statements prepared in accordance with generally accepted accounting
principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to
financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County
and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year.
Oversight
Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all
Form structure last revised 12/20/2013
Department of Public Safety
Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7.
Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program
Agreements entered into by State agencies or political subdivisions.
Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS.
State basic records retention policy requires all records to be retained for a minimum of five years or until all audit
exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and
regulations, record retention may be longer than five years since records must be retained for a period of three years
following submission of the final Federal Financial Status Report, if applicable, or three years following the submission
of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action,
or other action involving this Program Agreement has been started before expiration of the five-year retention period
described above, the records must be retained until completion of the action and resolution of all issues which arise
from it, or until the end of the regular five-year period described above, whichever is later.
No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached
to the Program Agreement upon submission.
The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.
C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed
by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not
have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written
statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the
Program Agreement upon submission.
Conflict of Interest -Not for profit organizations ONLY wilf comply with this section. Form must be attached to
the Program Agreement upon submission.
Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of
that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's
management employees and the members of its board of directors or other governing body. The policy shall address
situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's
employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds
and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest
and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The
Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach
the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement
upon submission.
Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by
the Sponsoring Agency through submission of a JCPC
Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government,
JCPC and Sponsoring Agency.
Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program
Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent
Form structure last revised 12/20/2013
Department of Public Safety
it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program
Agreement shall remain in full force and effect.
Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this
Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by
giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or
unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of
DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such materials, minus any payment or compensation previously made.
Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages
sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment
due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from
such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of
default under this Program Agreement.
Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement
at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program
Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis
for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination.
Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement
by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be
construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an
authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the
Program Agreement.
Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes,
civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically
provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation.
Form structure last revised 12/20/2013
Department of Public Safety
END OF SECTION V-Terms of Agreement
SECTION VI: BUDGET NARRATIVE
4-H Teen Court and At-Risk Youth Development
Item# Justification
120 4-H Agent supervision 2 hr/wk@ 17.00/hr for 52 weeks and
Extension Secretary for clerical support 1 hr/wk @ 12.00/hr for
52 weeks
120 Full-Time Teen Court Program Manager $11.00/hour@ 40hrs/
wk for 52weeks
180 County Fringe Package: FICA@ 7.65% (1 ,750), Work. Comp.
(1 ,018), Retirement@ 7.07% (1 ,618), Group Ins. @ 460.75/mo
(5,529), HSA@ 88/mo (1 ,056), Emp. Clinic @ 25/mo (300),
Unemployment Ins. (423), Incentives (0)
220 Meals/snacks for youth training and sanction implementation.
Snack supplies $78/mo=$936; Hungry to Help supplies $200/
quarter=$800; Jury incentive meals $46/mo=$553; Volunteer/
client family appreciation dinner $800
250 Travel Costfor 15 passenger van (2, 124 miles @ 0.565/mile)
260 Supply Cost for program records and promotion (folders, printer
cartridges, desk calendar, planner, and display board).
290 Supplies needed to support implementation of program
sanctions and life skill programming (flip charts, markers,
landscaping tools, and curriculum).
310 Travel Cost (2,300 miles@ .565/mile)
340 5000 copies @ .1 0 each for communication and program
promotion
390 Training opportunities for staff and youth (registration; lodging,
food and etc) NC Congress; 4H Camps; NCJSA, Teen Court
Association, DJJ Trainings.
410 Office Space (includes phone) $400/mo
450 American Income Life Insurance-4-H Plan Supplemental
Medical Coverage-$1.00/youth for 100 youth and adult
volunteers -covers entire year.
TOTAL
Job Title
4-H Teen Court and At-Risk Youth Development Program Manager (4-H
Program Assistant) -Responsibilities include implementation of teen court
program, management/recruitment of teen court partners, volunteers and
communication with youth and families
4-H Agent and Extension Secretary for direct supervision and clerical support
TOTAL
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Fiscal Year FY 14-15
Expense In Kind Expense
$2,392
$22,880
$11,694
$3,089
$1,200
$400
$485
$1,300
$500
$8,625
$4,800
$100
$49,773 $7,692
Annual Expense Annual In Kind
Wages Wages
$22,880
$2,392
$22,880 $2,392
SECTION VII Program: 4-H Teen Court and At-Risk Youth Development
Fiscal Year: FY 14-15
I. Personnel Services
120 Salaries & Wages
180 Fringe Benefits
190 Professional Services*
*Contracts MUST be attached
II. Supplies & Materials
21 0 Household & Cleaning
220 Food & Provisions
230 Education & Medical
240 Construction & Repair
250 Vehicle Supplies & Materials
260 Office Supplies and Materials
280 Heating & Utility Supplies
290 Other Supplies and Materials
Ill. Current Obligations & Services
310 Travel & Transportation
320 Communications
330 Utilities
340 Printing & Binding
350 Repairs & Maintenance
370 Advertising
380 Data Processing
390 Other Services
IV. Fixed Charges & Other Expenses
41 0 Rental or Real Property
430 Equipment Rental
440 Service and Maint. Contracts
450 Insurance & Bonding
490 Other Fixed Charges
V. Capital Outlay
[This Section Requires Cash Match]
510 Office Furniture & Equipment
530 Educational Equipment
540 Motor Vehicle
550 Other Equipment
580 Buildings, Structure & lmprov.
!Total
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Number of Months: 12
Cash In Kind
$34,574 $2,392
$22,880 $2,392
$11,694
$5,174
$3,089
$1,200
$400
$485
$9,925 $500
$1,300
$500
$8,625
$100 $4,800
$4,800
$100
$49,773 $7,692
Total
$36,966
$25,272
$11,694
$0
$5,174
$0
$3,089
$0
$0
$1,200
$400
$0
$485
$10,425
$1,300
$0
$0
$500
$0
$0
$0
$8,625
$4,900
$4,800
$0
$0
$100
$0
$0
$0
$0
$0
$0
$0
$57,4651
SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES)
FY 14-15 Harnett County Funding ID: 543-X:XXX
Sponsoring Agency: Harnett County Government Program: 4-H Teen Court and At-Risk Youth Development
$49,773 DPS/JCPC Funds *This is the amount approved in your application
10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%?
County Cash
Local Cash
Local Cash
$7,692 Local In-Kind Harnett County Government
Other
Other
Other
Other
$57,465 TOTAL $4,977
Required Local Match
Authorizing Official, Department of Public Safety
The following signature certifies that this program agreement has been locally approved by the Board of Cowzty Commissioners.
Chair, County Board of Commissioners or County Finance Director
The following signature certifies that this program agreemellt has been locally approved by the Juvenile Crime Prevention
Council.
Jil 4~
6(air, Jmt:E;; Crime Pn:!Venti n Council
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
$7,692
Match Provided
Date
Date
North Carolina Department of Public Safety
JCPC Program -Program Agreement
SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION
FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX
COUNTY: Harnett AREA: Central Area
Multi-County: No Multi-Components No
NAME OF PROGRAM: I Harnett County Juvenile Restitution/Community Service Program
SPONSORING AGENCY: Harnett County Government
SPONSORING AGENCY 22 West Front Street
PHYSICAL ADDRESS: Lillington NC 27546
SPONSORING AGENCY POB 85
MAILING ADDRESS: Lillington NC 27546
TYPE: Public I I FEDERAL ID #j56-6000306
COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF
EACH COMPONENT
9134 Harnett County Juvenile Restitution/Community Restitution/Community Service $ 118,869
Service Program
Program M ana er N a me &Add ress same person on stgna ure page
Name: Barry Blevins
Mailing POB85
Address:
Phone: (91 0) 893-7536 I Fax: I (910) 814-8263
Contact Person (if different from program manager)
Name: Henry Evans
Mailing POB85
Address:
Phone: (910) 814-6155 I Fax:J(910) 814-8263
Program Fiscal Officer (cannot be oroaram manaaen
Name: Henry Evans
Mailing POB85
Address:
Phone: (910) 814-6155
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/3 Jl20 12
Department of Public Safety
I Fax:l(910) 814-8263
Total cost of components: $ 118,869
Title: Program Manager
City: Lillington Zip: 27546
I E-mail: I bblevins@harnett.org
Title: Program Coordinator
City: Lillington Zip: 27546
I E-mail: I hlevans@harnett.org
Title: Program Coordinator
City: Lillington I Zip:' 27546
I E-mail: I hlevans@harnett.org
SECTION I B PROGRAM COMPONENT DESCRIPTION
COMPONENT ID # COMPONENT INFORMATION
9134 NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program
BRIEF DESCRIPTION: Community-based program to hold at-risk and court involved juveniles
accountable for their delinquent or undiscipline behavior. Juveniles are required to perform
symbolic community service or work to make monetary restitution to their victims.
MAY 0 1 2014
Form JCPCIPA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION II I COMPONENT STATISTICAL INFORMATION
Multi-Components No
Component Service Statistics j PROGRAM COMPONENT INFORMATION -APPLICATION YEAR
Component Name: Harnett County Juvenile Restitution/Community Service Program Component 10 #
9134
What is this component's maximum client capacity at any given time? 50
Frequency of client contact per month:
8 Anticipated Average Length of 60 Days Stay:
Total Component Cost: $118,8691 -;-by Estimated # to be served during funding period: 200
Estimated Average Cost Per Youth: $594
Applies to
continuation 129
programs only.
31
Form JCPCIPA 001 JCPC Program Agreement
Form structure last revised 01/09/2012
Department of Public Safety
Actual number of youth admitted last fiscal year: 161
number of admissions Juvenile Court referred 80.12% of total admissions
number of admissions Law Enforcement referred 19.25% of total admissions
W!AY 0 1 2014
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program
1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in
the county.
According to the North Carolina Department of Public Safety Division of Juvenile Justice 2011 Annual Report for the
fifth consecutive year the juvenile delinquency rate Quvenile crime) in the State of North Carolina has decreased. Also
according to this report, over that five-year period, the State has experienced a 28% decrease in juvenile delinquency.
In addition, there are fewer youth being committed by the court to long-term stays in the Division of Juvenile Justice's
youth development centers. Overall, over the last decade, juvenile commitments have dropped almost every year.
With the juvenile delinquency rate being decreased from previous years, there is more emphasis focused on
community based programming working with prevention and intervention.
In FY 12-13, 63 juveniles intakes were placed on a diversion contract/plan Of 715 juvenile complaints that were
received in Harnett County by class in FY 12-13, 469 were class 1-3 misdemeanors; 183 were class F Felonies-! and
A 1 misdemeanors; 33 were Status Offenders; and 30 were class A-E Felonies. Of those 715 juvenile complaints, 76%
were males and 24% were females.
The intention and purpose of the Harnett County Juvenile Restitution/Community Service Program is to accept
juveniles into the program that have been ordered to pay monetary restitution to a victim or perform symbolic
community service. This program serves as a community-based sanction level1 and 2 alternative to detention or
youth development centers for court involved youth. This program also serves as an alternative to Juvenile Court
through Intake Diversions and School Resource Officer referrals.
2. Target Population: Describe the target population, including age, and the steps taken to insure that the target
population is served.
Harnett County Juvenile Restitution/Community Service Program will serve youth between the ages of 7-17 referred by
Juvenile Court Counselors Office, Juvenile Court and School Resource Officers.
3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program.
To provide a community-based alternative to detention or youth development centers to hold youth accountable for
their actions and restore them back into the community. These youth are at-risk or already involved with in the juvenile
justice system. It is the goal of this program that the youth achieve maximum growth as well as learn accountability for
their actions in the least restrictive setting.
4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific
undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior,
disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives
must include impact on participants.
75% Participants will have no new complaints during program participation.
85% Court-ordered participants will complete required restitution or community service hours by termination from court
service.
75% Participants will have no new adjudications during program participation.
90% Diverted participants will complete required restitution or community service hours by termination of contract or
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised I 2/31/2012
Department of Public Safety
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program
plan.
85% Participants will successfully or satisfactorily complete the program. MAY 0 1 2014
75% Participants successfully I satisfactorily completing the program will have no new complaints in the 12 months
following completion.
75% Participants successfully I satisfactorily completing the program will have no new adjudications in the 12 months
following completion.
5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of
adjudicated juveniles listed in the local JCPC Request for Proposal.
Based on highlights of the FY 11-12 and 12-13 Risk Assessment data for Harnett County, the elevated Risk
Assessment are as follows: 77% of youth that entered DJJDP are overall Low Risk of reoffending in the juvenile
justice system ; youth are age 12 or older when the 1st delinquent offense is alleged in a complaint; 62% of youth
have serious school behavior problems, ; and 62.5% of youth that entered DJJDP lack pro-social peers and/or
regularly and/or sometimes associate with negative/delinquent peers.
Based on highlights of the FY 11-12 and 12-13 Needs Assessment data for Harnett County, the elevated Needs
Assessments are as follows: 63% of youth have overall Low Needs Levels; 57.5% of youth sometimes and/or
regularly associates with delinquent peers and/or rejected by positive peers; 54.5% of youth have serious behavior
problems in school which is a result of poor school attendance and chronic suspensions from school; 60.5% of youth
reported having mental health needs are currently being addressed and need further mental health assessing; youth
reported domestic discord in their home and youth Family Supervision Skills are marginal.
Juveniles enrolled in this program for school related offenses will learn that their refusal to follow school guidelines
indeed has consequences. Juveniles who successfully complete this program will gain personal as well as social
recognition. This will lead to higher self esteem, which will decrease the need of juvenile to associate with persons or
groups that are predisposed for criminal activity.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE {attach for each component)
NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program
1. Location: List physical address(es) and describe where program services are delivered.
Physical address is 1100 East McNeill Street, Lillington, NC 27546. MAY 01 2014
2. Operation: Describe the daily/weekly schedule of program operation.
Program office hours are 8am to 5pm. Program staff working with juveniles work flexable hours including Saturdays
3. Staff Positions: Describe paid or volunteer position qualifications, (cettifications, degrees, work experience) and
position(s) responsibilities relative to this component.
Program coordinator must possess at least a Bachelors degree or higher with previous experience working with at-risk
juveniles. The program coordinator is responsible for the daily scheduling of staff and juveniles; fiscal management of
resources; recruitment of private and public sector worksites; completion of daily, monthly, quarterly and annual reports
to state DPS-Juvenile Justice Division office; training of worksite supervisors; attends all juvenile court dates;
processes all diversion contracts as it relates to community service/restitution through the intake counselors office as
well as referrals made school resource officers; preparing program agreements; daily transportation and supervision of
juveniles at community worksites; safety training to juveniles as it relates to proper use and safety of program
equipment; monitoring purchases and expenditures. Program coordinator also maintains records on each juvenile;
preparing forms; answering phones; processing cash report forms; processing invoices; maintains balances on
purchases and expenditures; prepares monthly and quarterly budget reports. Program assistant must possess at least
an Associates degree or extensive experience working with at risk juveniles. The program assistant is responsible for
daily transportation and supervision of juveniles at community worksites; safety training to juveniles as it relates to
proper use and safety of program equipment;completion of daily program progress reports. Program volunteers
should possess at least aGED, be employed at the worksite agency(completed and approved worksite agreement on
file), submit a volunteer application, pass a criminal background check, be provided program training on how to work
with kids and a willingness to work with at-risk juveniles. Program volunteer supervisors supervise juveniles at
worksite. Juveniles may only be transported in sponsoring agency owned vehicles.
4. Service Type SPEP: Describe implementation to include:
Primary Service -Restitution I Community Service; Secondary Service -None
5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff
responsible for making decisions about admissions and reasons why a referral may not be accepted.
Juveniles may be referred by Juvenile Court, local Office of Juvenile Justice(OJJ) Intake Counselor or by School
Resource Officers(SRO). Juveniles referred by Juvenile Court or by local OJJ Intake Counselor have been screened
by the intake counselor. The admissions process comprises of the juvenile and the parenUguardian meeting with a
program staff member to sign the necessary paprework for enrollment into program. This paperwork consist of
medical, equipment and confidentiality waivers; social history; medical history; individual service plan and the
community service/restitution agreement contract. Program staff meet with juvenile and parenUguardian at time of
referral, either at local OJJ office or in Juvenile Court. School Resource Officer referrals are screened by the SRO at
each individual school. Juveniles referred by SRO must be first time offenders with no previous juvenile court
interaction. SRO fax referral to Harnett County Juvenile Restitution/Community Service office. Program Coordinator
sends letter to parenUguardian the date the referral is received advising them of the offense committed and referral to
the program. ParenUguardian and juvenile are requested to contact this program office within ten business days.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
MAY n 1 ,
.r. C.U/lf.
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program
Juvenile and parent/guardian that respond and agree to participate in program are processed as previously described.
When a juvenile and parent/guardian fail to respond or choose not to participate in program, the SRO, who made the
referral, is contacted by program coordinator. The SRO is advised to submit a juvenile petition to the intake counselor
of the local OJJ office. All referrals made by Juvenile Court and juvenile intake counselor are accepted. SRO referrals
in which the juvenile and parent/guardian agree to participate are accepted. A juvenile or parent/guardian refusal to
participate in a SRO referral would be the only way a juvenile referred to this program would not be served.
6. Termination Process: Describe the termination process to include the staff responsible for making decisions and
the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant
termination.
Program Coordinator is responsible for decisions concerning a juveniles successful, satifactory, unsuccessful or non-
compliant termination from this program. Juveniles are terminated as successful upon their completion of community
service and/or restitution owed. Juveniles are terminated as satisfactory if they complete required community service
hours or restitution with minor behavior problems. Supervising court counselor reviews and signs off on termination
documentation. Juveniles who fail to complete ordered community service and/or restitution are terminated as
unsuccessful. Failure to cooperate with program staff, failure to show for work assignments and commission of a
delinquent act while at a worksite would be grounds for a juvenile being terminated as unsuccessful. Non-compliant
juveniles are referred back to their court counselor for appropriate measures. After consultation with court counselor, if
juvenile continues to be non-compliant, juvenile will be terminated as unsuccessful.
How is the referring agency involved with the termination process?
When the termination involves a juvenile placed on probation, program staff confer with supervising court counselor
upon juvenile's termination from program. Supervising court counselor is required to sign termination documentation
before paperwork is included in legal file with the Harnett County Clerk of Court. When terminations are for juveniles
placed on diversion contracts or referred by SRO referrals, the referring agency receives a copy of the juvenile's
successful termination. If a juvenile fails to satisfy the requirements of the diversion contract or SRO referral, the
intake counselor or SRO are notified by letter and/or email.
7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring
agencies including how client progress will be communicated.
Juvenile court counselors are given monthly written reports on all juveniles served. Program staff contact court
counselors as needed to address negative behavior of juveniles. Due to the fact that juvenile must complete the 12
community hours within 30 days of signing the enrollment packet, SROs are only advised when the juvenile enrolls in
program and their successful or unsuccessful termination from program.
8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior
or how the component will address the identified needs of the youth and family. What interventions will typically be
utilized in this component and how will parents/guardians be involved?
The intention of this program is to show program participants that their inapproppriate and illegal acts have victims and
that the victims do suffer monetary and/or emotional loss by their actions. By requiring the juvenile to perform
symbolic community service or work to pay actual monetary restitution to the victim(s), the juveniles see that their
actions do indeed have consequences. Participation by the juvenile in this program is intended to deter future criminal
activity. Parent/guardian is given daily and monthly updates on how their child is progressing in the program. Parent/
guardian is advised of any inappropriate behavior. Parent/guardian is asked to help program staff address those
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/3112012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE {attach for each component)
NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program
inappropriate behaviors. While the purpose of this program is to primarily address negative behavior of the juvenile
referred, program staff, with the help of the referring agency, refer parenUguardian to programs that may strengthen
areas that they feel they are diffident in. Areas such as job skills, parenting skill, anger management, etc ...
9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon.
This program is based on philosophy of restorative justice. The model of justice that focuses on crime as an act
against another individual or community. Juveniles that participate in program are held accountable for their
delinquent or undisciplined acts through symbolic community service or work to recompensate the victims of their
criminal acts. Completion of required community service and/or restitution satisfies their debt to the victim of their
crime or the community as a whole. Per CTF Tracking Data for the fiscal year 2011/2012, 84% of juveniles served by
this program had been successfully or satisfactorially terminated. Only 3% of juveniles have been terminated as
unsuccessful due to nocompliance with program policies and rules.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12i31/2012
Department of Public Safety
MAY 0 I 2014
SECTION V Terms of Agreement
This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and
Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter
referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency).
DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: MAY 0 1 2014
Term of Agreement
This Agreement shall become effective Jul1, 2014 and shall terminate Jun 30, 2015.
Payment to Sponsoring Agency
All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC
funds will be disbursed in an amount not to exceed the amount $94508 for the term of this agreement, unless
amended by an approved JCPC Program Agreement Revision.
Availability of Funds:
All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program
Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of
funds for this purpose to the DPS.
Responsibilities of the Parties
DPS shall:
1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime
Prevention Council (JCPC) fund appropriation by the General Assembly;
2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any
reporting requirements set forth in the JCPC Policy and Procedures;
3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once
payments resume;
4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and
approved subcontractors;
5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC;
6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and
7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted
by the established due date.
The Sponsoring Agency shall:
1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the
conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority;
2. Comply with all Federal and State laws relating to equal employment opportunity;
Fonn structure last revised 12/20/2013
Department of Public Safety
MAY 0 1 2014
3. Keep as confidential and not divulge or make available to any individual or organization without the prior written
approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or
assembled by the Sponsoring Agency under this Agreement;
4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will
safeguard and not further disclose the information except as otherwise provided in this Agreement;
5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina
Administrative Procedures;
6. Secure local match as required, pursuant to N.C.G.S. §1438-801 (a);1438-602; 1438-851 ;1438-11 04, for the
approved JCPC funds;
7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and
Procedures established by DPS for all JCPC funded programs and for the specific program type for which they
receive funding;
8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be
accountable for the legal and appropriate expenditure of those state funds;
9. Maintain reports, records, and other information to properly document services rendered and outcomes; also
maintain an ability to send and receive electronic communication;
10. Have the capacity to use DPS electronic, internet-based system for tracking clients served;
11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds,
maintain reports, records, and other information to properly account for the expenditure of all State funds provided
to the Sponsoring Agency;
12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the
performance of the JCPC Program Agreement, pursuant to N.C.G.S. §105-164.14(c); and exclude all refundable
sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement
reports;
13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed
check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the
JCPC Policy and Procedures established by DPS and with the due dates established by DPS;
14. Make personnel, reports, records and other information available to DPS , the County, the JCPC, and/or the State
Auditor for oversight, monitoring and evaluation purposes;
15. Submit any other information requested by the JCPC, County or DPS;
16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement;
17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents
and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in
connection with the performance of the JCPC Program Agreement;
18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of
any news release or commercial advertising and acknowledge DPS funding in partnership with the County;
19. Comply with DPS trainings and requirements regarding the United States Department of Justice national
standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA);
Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS
policy JCPC 1.1;
Sponsoring Agency Contractor(s)/Subcontractors
~ Yes, subcontractors are included in the JCPC Program Agreement budget.
If yes, the following only applies when subcontractors are providing services as described in the JCPC Program
Form structure last revised 12/20/2013
Department of Public Safety
Agreement (listed in Line Item 190 of the budget).
1 2014
20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program
Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE:
Contracts signed by all patties must be submitted once the JCPC Program Agreement receives signed approval from
DPS. Sponsoring Agencies will be notified requesting this information.
21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the
legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council
Policies and Procedures;
22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC
Program Agreement; and
23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement
and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The
Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the
services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any
individual contractual relationship with, DPS;
The JCPC shall:
1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program
Agreement or JCPC Program Agreement Revision(s);
2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Code; N.C.G.S. §143B-801(a);143B-602;143B-851
3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to
the County in a timely manner;
4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due
date established by DPS;
5. Submit any other information requested by the County or DPS; and
6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2;
Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1.
The County shall:
1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non-
profit organization;
2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement
revisions;
3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. §
Form structure last revised 12/20/2013
Department of Public Safety
1438-801 (a);1438-602;1438-11 04;1438-851
4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Procedures;
5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final
approval from DPS; and
6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded
programs according to the procedures and due dates established by DPS.
Reference: 28 NCAC 02A .0103-.0108; DPS!JCPC Policy JCPC 2-2.5; JCPC 1.2 MAY 01 2014
Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning thereof.
Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and
duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing
this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive
jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and
agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether
sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be
determined.
Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive
payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority,
DPS may:
(a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program
Manager, or
(b) 1 nclude any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's
payment check(s).
In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring
Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations.
Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of
and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing
Form structure last revised 12/20/2013
Department of Public Safety
contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the
express intention of DPS and County Government that any such person or entity, other than DPS or the County
Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed
an incidental beneficiary only. 0 2014
Property Rights
Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of
DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables.
Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any
property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will
reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring
Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative
Code and JCPC policy.
Reference: 28 NCAC 02A.0110; DPSIJCPC Policy JCPC 2
Disbursements and Internal Controls
Reversion of Unexpended Funds
Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/
reverted back to DPS at the close of fiscal year or upon termination of this Agreement.
Accountability for Funds
Audit Requirement-Local Government or Public Authority Requirements
Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in
conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local
government or public authority with regard to compliance with all applicable Federal and State agency regulations.
This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the
"Federal Single Audit Act of 1984".
Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or
DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental
entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the
required report shall include the financial statements prepared in accordance with generally accepted accounting
principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to
financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County
and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year.
Oversight
Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all
Form structure last revised 12/20/2013
Department of Public Safety
Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7.
Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program
Agreements entered into by State agencies or political subdivisions.
Record Retention: Records shall not be destroyed, purged or disposed of without the express w~M\Yn gJ,s~lM4,f DPS.
State basic records retention policy requires all records to be retained for a minimum of five years or until all audit
exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and
regulations, record retention may be longer than five years since records must be retained for a period of three years
following submission of the final Federal Financial Status Report, if applicable, or three years following the submission
of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action,
or other action involving this Program Agreement has been started before expiration of the five-year retention period
described above, the records must be retained until completion of the action and resolution of all issues which arise
from it, or until the end of the regular five-year period described above, whichever is later.
No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. must be attached
to the Program Agreement upon submission.
The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.
C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed
by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not
have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written
statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the
Program Agreement upon submission.
Conflict of Interest -Not for organizations ONLY will comply with this section. Form must be attached to
the Program Agreement upon submission.
Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of
that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's
management employees and the members of its board of directors or other governing body. The policy shall address
situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's
employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds
and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest
and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The
Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach
the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement
upon submission.
Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by
the Sponsoring Agency through submission of a JCPC
Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government,
JCPC and Sponsoring Agency.
Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program
Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent
Form structure last revised 12/20/2013
Department of Public Safety
it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program
Agreement shall remain in full force and effect.
01
Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this
Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by
giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or
unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of
DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such materials, minus any payment or compensation previously made.
Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages
sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment
due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from
such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of
default under this Program Agreement.
Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement
at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program
Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis
for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination.
Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement
by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be
construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an
authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the
Program Agreement.
Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes,
civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically
provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation.
Form structure last revised 12/20/2013
Department of Public Safety
END OF SECTION V-Terms of Agreement
SECTION VI: BUDGET NARRATIVE
Harnett County Juvenile Restitution/Community Service Program
Item# Justification
120 Salaries for Full-time Coordinator/2 Part-time Program
Assistants
120 Supervision by Program Director
180 FICA 5393; Workmans Comp 1 057; Retirement 2997;
Insurance 5700; HSA 1 000; Unemployment Insurance 1000,
Employee Clinic 450
190 Use of County Auditor and County Attorney
220 Food for juveniles while engaged in work activities
250 Tires and maintenance for three program vehicles
250 Gas for three program vehicles
260 Office supplies such as envelopes, pens, copier paper, etc ......
290 Restitution supplies (ex. gloves, trash bags, safety vest,
goggles, etc ... )
310 Travel reimburesment for staff(177 mls@ .565 pm)
320 Cell phones, postage, faxes, etc .... @167 per month
330 Water, sewage, electricity for Program Coordinator
340 Program forms
350 Repairs to program equipment such as lawnmowers,
weed eaters, etc ......
390 Copier contract 375; Restitution Bank 4000; Contract w/ Landfill
4000; Direct payments/billable work performed by juveniles at
private worksites 2000; Membership Dues 40; Uniforms 200;
Training 300; Background Checks 100
410 Rental of office space-Coordinator@85 x 12 months
450 Insurance-Group policy with County
450 Insurance-Policy covering juveniles while participating in
program activities
TOTAL
Job Title
Program Director Supervision@5%to8%
Program Coordinator
Program Assistant
Program Assistant
TOTAL
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Fiscal Year FY 14-15
Expense In Kind Expense
$70,486
$4,400
$17,597
MA\ fl I I liM.
$400
$425
$2,000
$5,500
$250
$425
$100
$1,500
$1,123
$400
$50
$11,015
$1,020
$2,000
$178
$109,926 $8,943
Annual Expense Annual In Kind
Wages Wages
$4,400
$43,342
$13,572
$13,572
$70,486 $4,400
SECTION VII Program: Harnett County Juvenile Restitution/Community Service Program
Fiscal Year: FY 14-15
I. Personnel Services
120 Salaries & Wages
180 Fringe Benefits
190 Professional Services*
*Contracts MUST be attached
II. Supplies & Materials
21 0 Household & Cleaning
220 Food & Provisions
230 Education & Medical
240 Construction & Repair
250 Vehicle Supplies & Materials
260 Office Supplies and Materials
280 Heating & Utility Supplies
290 Other Supplies and Materials
Ill. Current Obligations & Services
31 0 Travel & Transportation
320 Communications
330 Utilities
340 Printing & Binding
350 Repairs & Maintenance
370 Advertising
380 Data Processing
390 Other Services
IV. Fixed Charges & Other Expenses
410 Rental or Real Property
430 Equipment Rental
440 Service and Main!. Contracts
450 Insurance & Bonding
490 Other Fixed Charges
V. Capital Outlay
[This Section Requires Cash Match]
510 Office Furniture & Equipment
530 Educational Equipment
540 Motor Vehicle
550 Other Equipment
580 Buildings, Structure & lmprov.
!Total
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Number of Months: 12
Cash In Kind
$88,083 $4,800
$70,486 $4.400
$17,597
$400
$8,600
$425
$7,500
$250
$425
$13,065 $1,123
$100
$1,500
$1,123
$400
$50
$11,015
$178 $3,020
$1,020
$178 $2,000
$109,926 $8,943
MAY 01
Total
$92,883
$74,886
$17,597
$400
$8,600
$0
$425
$0
$0
$7,500
$250
$0
$425
$14,188
$100
$1,500
$1,123
$400
$50
$0
$0
$11,015
$3,198
$1,020
$0
$0
$2,178
$0
$0
$0
$0
$0
$0
$0
$118,8691
SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES)
FY 14-15 Harnett County Funding ID: 543-XX:XX:
Sponsoring Agency: Harnett County Government Program: Harnett County Juvenile Restitution/
Community Service Program
$94,508 DPS/JCPC Funds * This is the amount approved in your application
10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%?
$9,418 County Cash Harnett County
Local Cash
Local Cash
$8,943 Local In-Kind Harnett County
$6,000 Other Restitution
Other
Other
Other
$118,869 TOTAL $9,451
Required Local Match
Authorizing Official, Department of Public Safety
The following signature certifies that this program agreement has been local(v approved by the Board of County Commissioners.
Chair, County Board of Commissioners or County Finance Director
The following signature certifies that this program agreement has been loca!lv approved by the Juvenile Crime Prevention
Council.
Form JCPCIPA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
01
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
$18,361
Match Provided
Date
Date
Date
North Carolina Department of Public Safety
JCPC Program -Program Agreement
SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION
FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only),543-XXXX
COUNTY: Hamett AREA: Central Area
Multi-County: No Multi-Components No
NAME OF PROGRAMJHealthy Choices
SPONSORJNG AGENCY: ~leventh Judicial District ReEntry, Inc.
SPONSORING AGENCY 1329 N. Brightleaf Blvd. Suite A-2
PHYSICAL ADDRESS: Smithfield NC 27577
SPONSORING AGENCY PO Box 1153
MAILING ADDRESS: Smithfield NC 27577
TYPE: Non-Profit I I FEDERALID #156-2106268
COMPONENT 10 # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF
EACH COMPONENT
9237 Healthy Choices Interpersonal Skill Building $59,132
Program Manager Name & Address (same person on signature page)
Name: Danny Walton
Mailing PO Box 1153
Address:
Phone: (919) 989-7278 Ext:11 1 Fax:J(919) 989-8943
Contact Person (if different from program manager)
Name: Danny Walton
Mailing PO Box 1153
Address:
Phone: (919) 989-7278 Ext:11 J Fax:j (919) 989-8943
Program Fiscal Officer (cannot be oroaram manaaer)
Name: Dot Ehlers
Mailing PO Box 1153
Address:
Phone: (919) 989-7278 Ext:11
Form JCPC/P A 00 I JCPC Program Agreement
Form structure last revised 12/31 /2 012
Department of Public Safety
I Fax: I (919) 989-8943
Total cost of components: $ 59,132
Title: Program Director
City: Smithfield Zip: 27577
I E-mail: j reentrycp@aof.com
Title: Program Director
City: Smithfield Zip: 27577
I E-mail: I reentrycp@aol.com
Title: Executive Director
City: Smithfield Zip: 27577
l E-mail: I reentrycp@aol.com
SECTION I B PROGRAM COMPONENT DESCRIPTION
COMPONENT ID # COMPONENT INFORMATION
9237 NAME OF COMPONENT: Healthy Choices
BRIEF DESCRIPTION: HC is a parenting and family skills program that teaches interpersonal
skills to families and at-risk youth. HC will build family relationships by improving
communication skills and strengthening family bonds. Utilizing Strengthening the Familiy, an
evidence based curriculum we will improve family relations, increase parenting skills, improve
youth's behavior, increase youths' social competencies and reduce substance abuse.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION II I COMPONENT STATISTICAL INFORMATION
Multi-Components No
Component Service Statistics l PROGRAM COMPONENT INFORMATION -APPLICATION YEAR
Component Name: Healthy Choices Component ID #
9237
What is this componenfs maximum client capacity at any given time? 30
Frequency of client contact per month:
11 Anticipated Average Length of 120 Days Stay:
Total Component Cost: $59,1321 +by Estimated #to be served during funding period: 30
Estimated Average Cost Per Youth: $1,971
Applies to
continuation 34
programs only.
0
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 01/09/2012
Department ofPub1ic Safety
Actual number of youth admitted last fiscal year: 34
number of admissions Juvenile Court referred 1 00% of total admissions
number of admissions Law Enforcement referred 0% of total admissions
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: Healthy Choices
1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in
the county.
Harnett County JCPC identified the following concerns for our youth and their families. There is an elevated
percentage of parents with marginal parenting skills who provide inadequate suppervision; there is an elevated
percentage of parents/custodians and siblings with a criminal history; and there is an elevated youth reported family
discord.
HC will provide parenting, family skills building, and interpersonal skills. Many of the families of the at-risk youth we
serve lack communciation skills, parent and child bonds, and the ability to settle family conflicts. Parents lack the
knowledge and skills to manage thier youth's behavior, utilize effective discipline, manage stress and often abuse
drugs. These parents do no recognize the effect of their behavior on their children. These deficits often lead to youth
non-complaince, poor grades, the lack of attachtment to school, agressive behavior and depression. These youth also
have poor communtication skills, a lack of coping skills for handing anger and substance abuse problems.
Utilizing the Strenthening the Family model, we will build on the family protective factors that promote a positive family
climate. The program promotes family bonding by opening each session with family meals. In a parent only sessions
parental monitoring, supervision, discipline and child rearing are discussed. The youth only sessions will address
managing anger, improving communciations skills, school success and substance abuse. Family communication of
values and expectations will be addressed during the family portion of the program.
2. Target Population: Describe the target population, including age, and the steps taken to insure that the target
population is served.
Healthy Choices provides services to at-risk youth ages 12 to 17 and their families in an effort to build strong healthy
families. We will serve youth with the following risk factors: skill deficits; low self-esteem; behavior problems; pro-drug
attitudes; lack of academic motivation; psychological distubances; Jack of peer refusal skills; and who reject pro-social
values. These are considered the most at-risk youth. Youth and families will be identified by the Courts, schools,
social services and parents. There will be continuous contact with the Courts, schools, family, and mental health
programs to ensure the target population is served.
3. Program Goal(s}: Provide a brief statement to describe the overall purpose of the program.
The goal is to nuture family relationships and increase adaptive functioning skills for family and youth. We will focus on
building family bonds, increasing parenting skills, improving child behavior, and teaching youth skills for
communicating, coping with anger and recognizing feelings .. Each family will be assessed with regard to strengths,
protectative factors and deficits. lndividuallized plans for each family will be developed. We will support and build
strong families which decreases the youth's likelihood to associate and be influenced by negative peers and participate
in criminal behavior.
4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific
undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior,
disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives
must include impact on parlidpants.
70% Participants completing the program will demonstrate a reduction in problem behaviors for which they were
Form JCPC/P A 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: Healthy Choices
referred by termination.
70% Participants successfully/satisfactorily completing the program will have no new complaints in the 12 months
following completion.
70% Participants successfully/satisfactorily completing the program will have no new adjudications in the 12 months
following completion.
70% Participants will successfully or satisfactorily complete services as measured by performance against individual
service plan.
70% Participants completing the program will demonstrate improvement in targeted skills as specified in the individual
service plan by termination.
70% Participants will have no new complaints during program participation.
70% Participants will have no new adjudications during program participation.
5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of
adjudicated juveniles listed in the local JCPC Request for Proposal.
Based on highlights of the FY 2014-15 risk assessment data for Harnett County, we will address family domain risk
factors. These factors are an elevated percentage of adjudicated youth parents who lack parenting and supervision
skills, elevated percentage of parents/custodians and sublings with a criminal history and an elevated percentage of
youth who report family discord.
We will utilize the evidence based Strenthening the Family curriculm to improve family relations, increase parenting
skills, improve youth's behavior, increase youth's social competencies and reduce or prevent drug abuse.
Form JCPC/P A 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION N COMPONENT NARRA TNE (attach for each component)
NAME OF COMPONENT: Healthy Choices
1. Location: List physical address(es) and describe where program services are delivered.
ReEntry office located at 111 E. lvey Street, Lillington, NC.
2. Operation: Describe the daily/weekly schedule of program operation.
We are operating Healthy Choices familiy sessions on Monday nights 5:30 to Bpm. These are 14 week sessions
lasting 2/12 hours and include youth and their families. Case managment with youth and parents will be conducted
monthly and school visits completed.
3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and
position(s) responsibilities relative to this component.
Paid staff will include a full-time Case Manager, and 2 group facilitators; these staff will have a BA in Social Work or
human service field, 2 years experience with youth, or a combination of education & experience, and a desire to
implement a strength based model.
Program oversight and clinical supervision will be provided as in-kind match by administrative staff-(Executive
Director & Licensed Clinical Psychologist).The Director of Client Services is responsible for managing the day to day
operations of the program and supervises the Case Manager, and facilitator positions. Case manager will be present
in Juvenile Court to schedule intake appointment for each family. Case Manager will conduct intakes, advise family of
program schedule, conduct case management sessions, and act as liasion between Office of Juvenile Justice,
Juvenile Court, DSS, Mental Health, schools, and other referring agencies. Program oversight and clinical supervision
will be provided as in-kind match by administrative staff {Executive Director & Licensed Clinical Psychologist).
The CM reports directly to the Director of Client Services & staffs cases with the contractual psychologist & the DCS.
The case manager and group facilitiators lead sessiions utilizing the Strengthening the Family curriculm. Group
facilitators lead family groups, parent only groups and youth only groups. All program staff attend monthly treatment
team meetings and receive guidance from the psychologist with regard to specific concerns and stratergies.
4. Service Type SPEP: Describe implementation to include:
Primary Service -Social Skills Training; Secondary Service -None
5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff
responsible for making decisions about admissions and reasons why a referral may not be accepted.
At-risk youth are targeted through presentations to school social workers, mental health, DSS, Juvenile Court, and our
collaboration with other community agencies. The Case Manager will conduct a staffing with the referring agency and
a comprehensive psycho-social intake with the family and client in order to obtain a thorough family history. Based on
the referral, assessments, and psycho-social history families will be assigned to groups. During the intitial group
session, we review program outline, goals, and group rules. All releases will be signed during the intake process.
Initial contact with families is made within 10 days of the referral.
6. Termination Process: Describe the termination process to include the staff responsible for making decisions and
the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION N COMPONENT NARRA TNE (attach for each component)
NAME OF COMPONENT: Healthy Choices
termination.
Youth will be successfully terminated after completing 14 family sessions, case management an exit interview and
graduation. A youth will be satisfactory terminated after completing at least 12 sessions and an exit interview. A youth
will be unsuccessfully terminated for failure to attend or disruptive behavior. The case manager and Director of Client
Services will review cases for status updates and termination results.
How is the referring agency involved with the termination process?
Monthly staffings are conducted with juvenile court counselors to monitor program compliance. Referring agency may
participate in all family review meetings to address concerns. Juvenile court counselors may refer cases back to court
for non-compliance.
7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring
agencies including how client progress will be communicated.
The Case Manager is present in juvenile court each week to schedule an intake appt. for each family. A referral form
is completed from the referring agency. The Case Manager will make initial contact with families, conduct intake & CM
sessions, & schedule school visits as needed. The CM maintains ongoing contact with the Juvenile Court Counselor
for each youth, with additional contacts as needed for critical cases. Each month, the CM and/or supervisor meet with
Juvenile Court Counselors to staff cases regarding attendance, participation, successes, or concerns. Monthly
progress reports are submitted to Juvenile Court or other referring agencies & client tracking is updated.
8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior
or how the component will address the identified needs of the youth and family. What interventions will typically be
utilized in this component and how will parents/guardians be involved?
The family and youth will participate together is 14 group sessions. Each session begins with a family meal. These
sessions will focus on building family bonds through family meetings, increased parent/youth time, and effective
communcation skills. There will break out groups for parents and youth only and then the families come together to
work as families. Parents will learn the need to provide supervision, effective discipline techniques while recognizing
the the need for positive interactions. Youth will increase coping skills for anger, increase their ability to identify
feelings, increase peer refusal skills and increase their knowledge of substance abuse.
9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon.
We will utilize the Strengthening Families Progam an evidence based model. This program addresses deliquent
behavior by building on the family bonds, conducting family meetings, teaching parenting skills and increasing the
youth's social competencies .
Form JCPC/P A 001 JCPC Program Agreement
Form structure last revised 12/31 /2012
Department of Public Safety
SECTIONV Terms of Agreement
This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and
Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter
referred to as the JCPC) and Eleventh Judicial District ReEntry, Inc. (hereinafter referred to as the Sponsoring
Agency).
DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows:
Term of Agreement
This Agreement shall become effective Jul1, 2014 and shall terminate Jun 30, 2015.
Payment to Sponsoring Agency
All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC
funds will be disbursed in an amount not to exceed the amount $53756 for the term of this agreement, unless
amended by an approved JCPC Program Agreement Revision.
Availability of Funds:
All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program
Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of
funds for this purpose to the DPS.
Responsibilities of the Parties
DPS shall:
1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime
Prevention Council (JCPC) fund appropriation by the General Assembly;
2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any
reporting requirements set forth in the JCPC Policy and Procedures;
3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once
payments resume;
4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and
approved subcontractors;
5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC;
6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and
7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted
by the established due date.
The Sponsoring Agency shall:
1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the
conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority;
Form structure last revised 12/20/2013
Department of Public Safety
2. Comply with all Federal and State laws relating to equal employment opportunity;
3. Keep as confidential and not divulge or make available to any individual or organization without the prior written
approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or
assembled by the Sponsoring Agency under this Agreement;
4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will
safeguard and not further disclose the information except as otherwise provided in this Agreement;
5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina
Administrative Procedures;
6. Secure local match as required, pursuant to N.C.G.S. §143B-801(a);1438-602;143B-851 ;1438-1104, for the
approved JCPC funds;
7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and
Procedures established by DPS for all JCPC funded programs and for the specific program type for which they
receive funding;
8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be
accountable for the legal and appropriate expenditure of those state funds;
9. Maintain reports, records, and other information to properly document services rendered and outcomes; also
maintain an ability to send and receive electronic communication;
1 0. Have the capacity to use DPS electronic, internet-based system for tracking clients served;
11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds,
maintain reports, records, and other information to properly account for the expenditure of all State funds provided
to the Sponsoring Agency;
12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the
performance of the JCPC Program Agreement, pursuant to N.C.G.S. §1 05-164.14(c); and exclude all refundable
sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement
reports;
13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed
check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the
JCPC Policy and Procedures established by DPS and with the due dates established by DPS;
14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State
Auditor for oversight, monitoring and evaluation purposes;
15. Submit any other information requested by the JCPC, County or DPS;
16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement;
17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents
and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in
connection with the performance of the JCPC Program Agreement;
18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of
any news release or commercial advertising and acknowledge DPS funding in partnership with the County;
19. Comply with DPS trainings and requirements regarding the United States Department of Justice national
standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA);
Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS
policy JCPC 1. 1;
Sponsoring Agency Contractor(s)/Subcontractors
'"' Yes, subcontractors are included in the JCPC Program Agreement budget.
Form structure last revised 12/20/20 13
Department of Public Safety
If yes, the following only applies when subcontractors are providing services as described in the JCPC Program
Agreement (listed in Line Item 190 of the budget).
20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program
Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE:
Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from
DPS. Sponsoring Agencies will be notified requesting this information.
21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the
legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council
Policies and Procedures;
22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC
Program Agreement; and
23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement
and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The
Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the
services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any
individual contractual relationship with, DPS;
The JCPC shall:
1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program
Agreement or JCPC Program Agreement Revision(s);
2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Code; N.C.G.S. §1438-801(a);143B-602;1438-851
3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to
the County in a timely manner;
4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due
date established by DPS;
5. Submit any other information requested by the County or DPS; and
6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2;
Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1.
The County shall:
1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non-
profit organization;
2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement
revisions;
Form structure last revised 12/20/2013
Department of Public Safety
3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. §
1438-801 (a);1438-602;1438-11 04;1438-851
4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Procedures;
5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final
approval from DPS; and
6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded
programs according to the procedures and due dates established by DPS.
Reference: 28 NCAC 02A .0103-.0108; DPSIJCPC Policy JCPC 2-2.5; JCPC 1.2
Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning thereof.
Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and
duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing
this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive
jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and
agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether
sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be
determined.
Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive
payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority,
DPS may:
(a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program
Manager, or
(b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's
payment check(s).
In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring
Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations.
Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of
and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such
Form structure last revised 12/20/2013
Department of Public Safety
enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing
contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the
express intention of DPS and County Government that any such person or entity, other than DPS or the County
Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed
an incidental beneficiary only.
Property Rights
Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of
DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables.
Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any
property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will
reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring
Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative
Code and JCPC policy.
Reference: 28 NCAC 02A.0110; DPSIJCPC Policy JCPC 2
Disbursements and Internal Controls
Reversion of Unexpended Funds
Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/
reverted back to DPS at the close of fiscal year or upon termination of this Agreement.
Accountability for Funds
Audit Requirement -local Government or Public Authority Requirements
Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in
conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local
government or public authority with regard to compliance with all applicable Federal and State agency regulations.
This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the
"Federal Single Audit Act of 1984".
Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or
DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental
entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the
required report shall include the financial statements prepared in accordance with generally accepted accounting
principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to
financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County
and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year.
Oversight
Form structure last revised 12/20/2013
Department of Public Safety
Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all
Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64. 7.
Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program
Agreements entered into by State agencies or political subdivisions.
Record Retention: Records shalf not be destroyed, purged or disposed of without the express written consent of DPS.
State basic records retention policy requires all records to be retained for a minimum of five years or until all audit
exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and
regulations, record retention may be longer than five years since records must be retained for a period of three years
following submission of the final Federal Financial Status Report, if applicable, or three years following the submission
of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action,
or other action involving this Program Agreement has been started before expiration of the five-year retention period
described above, the records must be retained until completion of the action and resolution of all issues which arise
from it, or until the end of the regular five-year period described above, whichever is later.
No Overdue Tax Debt ~Not ONLY attached
to upon submission.
The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.
C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed
by that Sponsoring Agency 's board of directors or other governing body, stating that the Sponsoring Agency does not
have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written
statement, Cerlification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the
Program Agreement upon submission.
Conflict of Interest -Not for ONLY with section. be
the Program upon submission.
Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of
that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's
management employees and the members of its board of directors or other governing body. The policy shall address
situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's
employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds
and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest
and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The
Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach
the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement
upon submission.
Amendment This Agreement may not be amended orally or by performance. Any amendment must be requested by
the Sponsoring Agency through submission of a JCPC
Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government,
JCPC and Sponsoring Agency.
Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program
Form structure last revised 12/20/2013
Department of Public Safety
Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent
it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program
Agreement shall remain in full force and effect.
Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this
Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by
giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or
unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of
DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such materials, minus any payment or compensation previously made.
Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages
sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment
due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from
such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of
default under this Program Agreement.
Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement
at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program
Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis
for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination.
Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement
by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be
construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an
authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the
Program Agreement
Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes,
civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically
provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation.
Form structure last revised 12/20/2013
Department of Public Safety
END OF SECTION V-Terms of Agreement
SECTION VI: BUDGET NARRATIVE
Healthy Choices
Item# Justification
120 Full Time Case Manager
120 Program oversight by Director Client Services, 58.1 hr. @ $20/
hr
180 FICA expenses for Case Manager ($37,050 x 7.65%)
190 Psycholigist $50/hr 20hr year
190 2 Group Facilitiators $20/hr 105 hrs. each
190 $5624 to hire a masters level planner who will the Quality
Assurance Manager who moniters program compliance of the
curriculms, staff performance and training for SPEP.(23 hours/
month@ $20/hour-$460 month x 12 months)
220 Meals before each group $50 for 42 sessions $21 00 and $ 500
Graduation Expenses, supplies & materials for one (1)
graduation event
260 Office Supplies & Materials-approx. $21/month x 12 months
310 $163/month in-kind staff travel (Increase in In-Kind contribution
in the amount of $451) @federal mileage rate (staff travel to
school meetings, juvenile court staffings, court, training, etc)
320 Phones-approx. $137/month x 12 months
340 Printing/Binding of Program Materials
440 Copier-Maintenance contract $20mo x 12 months
TOTAL
Job Title
Case manager oversees caseload
Program oversight by Director of Client Services
TOTAL
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/3112012
Department of Public Safety
fiscal Year FY 14-15
Expense In Kind Expense
$36,720
$2,062
$2,809
$1,000
$4,200
$5,624
$2,600
$250
$1,951
$1,313
$363
$240
$53,756 $5,376
Annual Expense Annual In Kind
Wages Wages
$36,720
$2,062
$36,720 $2,062
SECTION VII Program: Healthy Choices
Fiscal Year: FY 14-15
I. Personnel Services
120 Salaries & Wages
180 Fringe Benefits
190 Professional Services*
*Contracts MUST be attached
II. Supplies & Materials
210 Household & Cleaning
220 Food & Provisions
230 Education & Medical
240 Construction & Repair
250 Vehicle Supplies & Materials
260 Office Supplies and Materials
280 Heating & Utility Supplies
290 Other Supplies and Materials
111. Current Obligations & Services
310 Travel & Transportation
320 Communications
330 Utilities
340 Printing & Binding
350 Repairs & Maintenance
370 Advertising
380 Data Processing
390 Other Services
IV. Fixed Charges & Other Expenses
410 Rental or Real Property
430 Equipment Rental
440 Service and Maint. Contracts
450 Insurance & Bonding
490 Other Fixed Charges
V. Capital Outlay
[This Section Requires Cash Match]
510 Office Furniture & Equipment
530 Educational Equipment
540 Motor Vehicle
550 Other Equipment
580 Buildings, Structure & lmprov.
!Total
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Cash
$49,353
$36,720
$2,809
$9,824
$2,850
$2,600
$250
$1,313
$1,313
$240
$240
$53,756
Number of Months: 12
In Kind Total
$3,062 $52,415
$2,062 $38,782
$2,809
$1,000 $10,824
$2,850
$0
$2,600
$0
$0
$0
$250
$0
$0
$2,314 $3,627
$1,951 $1,951
$1,313
$0
$363 $363
$0
$0
$0
$0
$240
$0
$0
$240
$0
$0
$0
$0
$0
$0
$0
$0
$5,376 $59,1321
SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES)
FY 14-15 Harnett County Funding ID: 543-XXXX
Sponsoring Agency: Eleventh Judicial District ReEntry, Inc. Program: Healthy Choices
$53,756 DPS/JCPC Funds *This is the amount approved in your application
10% local Match Rate Is the Local Match Rate 10%, 20% or 30%?
County Cash (Specify Source)
local Cash (Specify Source)
local Cash (Specify Source)
$5,376 local In-Kind ReEntry (Specify Source)
Other (Specify Source)
Other (Specify Source)
Other (Specify Source)
Other (Specify Source)
$59,132 TOTAL $5,376 $5,376
Required Local Match Match Provided
Authorizing Official, Department of Public Safety Date
The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners. ~
'" l~ __________ .. ·~~.
Chair, County Board of Commissioners or County Finance Director Date ~
The following signature certifies that this program agreement has been locally approved by the Juvenile Crime Prevention
Council.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Date
North Carolina Department of Public Safety
JCPC Program-Program Agreement
SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION
FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX
COUNTY: Harnett AREA: Central Area
Multi-County: No Multi-Components No
NAME OF PROGRAM:!JCPC Administration
SPONSORING AGENCY: Harnett County
SPONSORING AGENCY
PHYSICAL ADDRESS:
SPONSORING AGENCY
MAILING ADDRESS:
TYPE: Public I I FEDERAL ID #1566000306j
COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF
EACH COMPONENT
9742 JCPC Certification JCPC Certification $ 5,000
Total cost of components: $ 5,000
Program Manager Name & Address (same person on signature page)
Name: Wendy Butcher
Mailing PO Box 2169
Address:
Phone: (91 0) 814-6692 I Fax: I
Contact Person (if different from program manager)
Name: Wendy Butcher
Mailing PO Box 2169
Address:
Phone: (91 0) 814-6692 I Fax: I
Pr gram Fiscal Officer 0 (cannot be oroaram manaaer)
Name: Kimberly Honeycutt
Mailing P. 0. Box 760
Address:
. Phone: (91 0) 814-6093 I
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Fax: I
Title: JCPC Chairperson
City: Lillington I Zip:,27546
I E-mail: I wbutcher@harnett.org
Title: JCPC Chairperson
City: Lillington Zip: 27546
I E-mail: I wbutcher@harnett.org
Title: Interim Finance Officer
City: Lillington Zip: 27546
I E-mail: I khoneycult@harnett.org
SECTION I B PROGRAM COMPONENT DESCRIPTION
COMPONENT ID # COMPONENT INFORMATION
9742 NAME OF COMPONENT: JCPC Certification
BRIEF DESCRIPTION: Harnett County JCPC Certification.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised I 2/31/2012
Department of Public Safety
SECTION II I COMPONENT STATISTICAL INFORMATION
Multi-Components No
Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR
Component Name: JCPC Certification Component ID #
9742
What is this component's maximum client capacity at any given time? 0
Frequency of client contact per month:
0 Anticipated Average Length of 0 Days Stay:
Total Component Cost: $5,0001 ~ by Estimated# to be served during funding period: 0
Estimated Average Cost Per Youth: $0
Applies to
continuation 0
programs only.
0
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 01109120 I 2
Department of Public Safety
Actual number of youth admitted last fiscal year: 0
number of admissions Juvenile Court referred 0% of total admissions
number of admissions Law Enforcement referred 0% of total admissions
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: JCPC Certification
1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in
the county.
2. Target Population: Describe the target population, including age, and the steps taken to insure that the target
population is served.
3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program.
4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific
undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior,
disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives
must include impact on participants.
5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of
adjudicated juveniles listed in the local JCPC Request for Proposal.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: JCPC Certification
1. Location: List physical address(es) and describe where program services are delivered.
2. Operation: Describe the daily/weekly schedule of program operation.
3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and
position(s) responsibilities relative to this component.
4. Service Type SPEP: Describe implementation to include:
5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff
responsible for making decisions about admissions and reasons why a referral may not be accepted.
6. Termination Process: Describe the termination process to include the staff responsible for making decisions and
the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant
termination.
How is the referring agency involved with the termination process?
7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring
agencies including how client progress will be communicated.
8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior
or how the component will address the identified needs of the youth and family. What interventions will typically be
utilized in this component and how will parents/guardians be involved?
9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/3 J/2012
Department of Public Safety
SECTION V Terms of Agreement
This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and
Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter
referred to as the JCPC) and Harnett County (hereinafter referred to as the Sponsoring Agency).
DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows:
Term of Agreement
This Agreement shall become effective Jul1, 2014 and shall terminate Jun 30, 2015.
Payment to Sponsoring Agency
All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC
funds will be disbursed in an amount not to exceed the amount $5000 for the term of this agreement, unless amended
by an approved JCPC Program Agreement Revision.
Availability of Funds:
All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program
Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of
funds for this purpose to the DPS.
Responsibilities of the Parties
DPS shall:
1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime
Prevention Council (JCPC) fund appropriation by the General Assembly;
2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any
reporting requirements set forth in the JCPC Policy and Procedures;
3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once
payments resume;
4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and
approved subcontractors;
5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC;
6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and
7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted
by the established due date.
The Sponsoring Agency shall:
1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the
conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority;
2. Comply with all Federal and State laws relating to equal employment opportunity;
Form structure last revised 12/20/2013
Department of Public Safety
3. Keep as confidential and not divulge or make available to any individual or organization without the prior written
approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or
assembled by the Sponsoring Agency under this Agreement;
4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will
safeguard and not further disclose the information except as otherwise provided in this Agreement;
5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina
Administrative Procedures;
6. Secure local match as required, pursuant to N.C.G.S. §1438-801 (a);143B-602;143B-851 ;1438-11 04, for the
approved JCPC funds;
7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and
Procedures established by DPS for all JCPC funded programs and for the specific program type for which they
receive funding;
8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be
accountable for the legal and appropriate expenditure of those state funds;
9. Maintain reports, records, and other information to properly document services rendered and outcomes; also
maintain an ability to send and receive electronic communication;
10. Have the capacity to use DPS electronic, internet-based system for tracking clients served;
11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds,
maintain reports, records, and other information to properly account for the expenditure of all State funds provided
to the Sponsoring Agency;
12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the
performance of the JCPC Program Agreement, pursuant to N.C.G.S. §105-164.14(c); and exclude all refundable
sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement
reports;
13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed
check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the
JCPC Policy and Procedures established by DPS and with the due dates established by DPS;
14. Make personnel, reports, records and other information available to DPS , the County, the JCPC, and/or the State
Auditor for oversight, monitoring and evaluation purposes;
15. Submit any other information requested by the JCPC, County or DPS;
16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement;
17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents
and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in
connection with the performance of the JCPC Program Agreement;
18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of
any news release or commercial advertising and acknowledge DPS funding in partnership with the County;
19. Comply with DPS trainings and requirements regarding the United States Department of Justice national
standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA);
Reference: 28 NCAC 02A.0106 (a}, (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS
policy JCPC 1.1;
Sponsoring Agency Contractor(s)ISubcontractors
~ No, subcontractors are not included in the JCPC Program Agreement budget.
If yes, the following only applies when subcontractors are providing services as described in the JCPC Program
Form structure last revised 12/20/2013
Department of Public Safety
Agreement (listed in Line Item 190 of the budget).
20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program
Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE:
Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from
DPS. Sponsoring Agencies will be notified requesting this information.
21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the
legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council
Policies and Procedures;
22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC
Program Agreement; and
23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement
and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The
Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the
services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any
individual contractual relationship with, DPS;
The JCPC shall:
1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program
Agreement or JCPC Program Agreement Revision(s);
2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Code; N.C.G.S. §1438-801(a);143B-602;143B-851
3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to
the County in a timely manner;
4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due
date established by DPS;
5. Submit any other information requested by the County or DPS; and
6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2;
Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1.
The County shall:
1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non-
profit organization;
2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement
revisions;
3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. §
Form structure last revised 12/20/2013
Department of Public Safety
1438-801 (a);1438-602;1438-11 04;1438-851
4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Procedures;
5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final
approval from DPS; and
6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded
programs according to the procedures and due dates established by DPS.
Reference: 28 NCAC 02A .0103-.0108; DPSIJCPC Policy JCPC 2-2.5; JCPC 1.2
Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning thereof.
Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and
duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing
this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive
jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and
agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether
sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be
determined.
Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive
payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority,
DPS may:
(a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program
Manager, or
(b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's
payment check(s).
In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring
Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations.
Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of
and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing
Form structure last revised 12/20/2013
Department of Public Safety
contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the
express intention of DPS and County Government that any such person or entity, other than DPS or the County
Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed
an incidental beneficiary only.
Property Rights
Intellectual Property-All deliverable items produced pursuant to this Program Agreement are the exclusive property of
DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables.
Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any
property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will
reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring
Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative
Code and JCPC policy.
Reference: 28 NCAC 02A.0110; DPS!JCPC Policy JCPC 2
Disbursements and Internal Controls
Reversion of Unexpended Funds
Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/
reverted back to DPS at the close of fiscal year or upon termination of this Agreement.
Accountability for Funds
Audit Requirement-Local Government or Public Authority Requirements
Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in
conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local
government or public authority with regard to compliance with all applicable Federal and State agency regulations.
This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the
"Federal Single Audit Act of 1984".
Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or
DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental
entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the
required report shall include the financial statements prepared in accordance with generally accepted accounting
principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to
financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County
and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year.
Oversight
Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all
Form structure last revised 12/20/2013
Department of Public Safety
Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7.
Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program
Agreements entered into by State agencies or political subdivisions.
Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS.
State basic records retention policy requires all records to be retained for a minimum of five years or until all audit
exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and
regulations, record retention may be longer than five years since records must be retained for a period of three years
following submission of the final Federal Financial Status Report, if applicable, or three years following the submission
of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action,
or other action involving this Program Agreement has been started before expiration of the five-year retention period
described above, the records must be retained until completion of the action and resolution of all issues which arise
from it, or until the end of the regular five-year period described above, whichever is later.
No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached
to the Program Agreement upon submission.
The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.
C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed
by that Sponsoring Agency 's board of directors or other governing body, stating that the Sponsoring Agency does not
have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written
statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the
Program Agreement upon submission.
Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to
the Program Agreement upon submission.
Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of
that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's
management employees and the members of its board of directors or other governing body. The policy shall address
situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's
employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds
and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest
and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The
Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach
the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement
upon submission.
Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by
the Sponsoring Agency through submission of a JCPC
Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government,
JCPC and Sponsoring Agency.
Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program
Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent
Form structure last revised 12/20/2013
Department of Public Safety
it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program
Agreement shall remain in full force and effect.
Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this
Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by
giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or
unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of
DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such materials, minus any payment or compensation previously made.
Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages
sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment
due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from
such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of
default under this Program Agreement.
Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement
at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program
Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis
for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination.
Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement
by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be
construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an
authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the
Program Agreement.
Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes,
civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically
provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation.
Form structure last revised 12/20/2013
Department of Public Safety
END OF SECTION V-Terms of Agreement
SECTION VI: BUDGET NARRATIVE
JCPC Administration
Item# Justification
220 Meals for Meetings ($250 x 1 O)
260 Office Supplies (e.i.-binders/folders/paper, training material and
etc)
310 Travel expense of JCPC members to training @ $.56 federal
rate
370 Request for Proposals (RFP) Advertising Cost
390 Training/Orientation Cost for JCPC members (Registration/
Lodging/Food)
TOTAL
Job Title
TOTAL
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Fiscal Year FY 14-15
Expense In Kind Expense
$2,500
$1,000
$300
$500
$700
$5,000
Annual Expense Annual In Kind
Wages Wages
SECTION VII Program: JCPC Administration
Fiscal Year: FY 14-15
I. Personnel Services
120 Salaries & Wages
180 Fringe Benefits
1 90 Professional Services*
*Contracts MUST be attached
11. Supplies & Materials
21 0 Household & Cleaning
220 Food & Provisions
230 Education & Medical
240 Construction & Repair
250 Vehicle Supplies & Materials
260 Office Supplies and Materials
280 Heating & Utility Supplies
290 Other Supplies and Materials
Ill. Current Obligations & Services
310 Travel & Transportation
320 Communications
330 Utilities
340 Printing & Binding
350 Repairs & Maintenance
370 Advertising
380 Data Processing
390 Other Services
IV. Fixed Charges & Other Expenses
410 Rental or Real Property
430 Equipment Rental
440 Service and Maint. Contracts
450 Insurance & Bonding
490 Other Fixed Charges
V. Capital Outlay
[This Section Requires Cash Match]
510 Office Furniture & Equipment
530 Educational Equipment
540 Motor Vehicle
550 Other Equipment
580 Buildings, Structure & lmprov.
!Total
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Cash
$3,500
$2,500
$1,000
$1,500
$300
$500
$700
$5,000
Number of Months: 12
In Kind Total
$0
$0
$0
$0
$3,500
$0
$2,500
$0
$0
$0
$1,000
$0
$0
$1,500
$300
$0
$0
$0
$0
$500
$0
$700
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$5,oool
SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES)
FY 14-15 Harnett County Funding ID: 543-XXXX
Sponsoring Agency:
$5,000
0%
$5,000
Harnett County Program:
DPS/JCPC Funds
Local Match Rate
County Cash
Local Cash
Local Cash
Local In-Kind
Other
Other
Other
Other
TOTAL
Authorizing Official, Department of Public Safety
JCPC Administration
*This is the amount approved in your application
Is the Local Match Rate 10%, 20% or 30%?
$0
Required Local Match
Thej(JIIowing signature certifies that this program agreement has heen local!\' approved hy the Board o(Coun(v Commissioners.
Chair, County Board of Commissioners or.County Finance Director
Thefo!!owing signature certifies that this program agreement has been loca!!v approved by the Juvenile Crime Prevention
Council.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised I 2/3 1/20 I 2
Department of Public Safety
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
$0
Match Provided
Date
Date
Lj)z_q ~~-~
j I I
Date
North Carolina Department of Public Safety
JCPC Program -Program Agreement
SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION
FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX
COUNTY: Harnett AREA: Central Area
Multi-County: No Multi-Components No
NAME OF PROGRAM: I Link to Success
SPONSORING AGENCY: Think Smart Outreach Center, Inc.
SPONSORING AGENCY 55 Think Smart Lane
PHYSICAL ADDRESS: Erwin NC 28339
SPONSORING AGENCY 55 Think Smart Lane
MAILING ADDRESS: Erwin NC 28339
TYPE: Non-Profit I I FEDERAL ID #156-2230205
COMPONENT 10 # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF
EACH COMPONENT
9087 Pave It Forward Parent/Family Skill Building $ 50,000
Program Manager Name & Address (same person on signature page)
Name: Pamela Williams
Mailing 55 Think Smart Lane
Address:
Phone: (910) 814-8762 I Fax:[(910) 814-8762
Contact Person (if different from program manager)
Name: Pamela Williams
Mailing 55 Think Smart Lane
Address:
Phone: (910) 814-8762 I Fax: I (91 0) 814-8762
p rogram Fiscal Officer (cannot be oroaram manaaer)
Name: Brunell Williams
Mailing 55 Think Smart Lane
Address:
Phone: (910) 814-8762
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
I Fax: I (910) 814-8762
Total cost of components: $50,000
Title: Chief Executive Director
City: Erwin I Zip: 28339
I E-mail: I admin@thinksmartoutreach.org
Title: Chief Executive Director
City: Erwin I Zip:,28339
I E-mail: I admin@thinksmartoutreach.org
Title: Chief Financial Director
City: Erwin I Zip: 28339
I E-mail: Ltsoc2005@yahoo.com
SECTION I 8 PROGRAM COMPONENT DESCRIPTION
COMPONENT ID # COMPONENT INFORMATION
9087 NAME OF COMPONENT: Pave It Forward
BRIEF DESCRIPTION: Think Smart proposes to continue offering its family/interpersonal skill
building program entitled "Pave It Forward" for 45 (new) participants in grades 6th-12th who are
most at risk of court involvement and their families. Families will work towards established goals
by participating in a 12 week program that integrates small group work. Participants will meet
once a week and will focus on developing social skills through experiential learning activities.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION II I COMPONENT STATISTICAL INFORMATION
Multi-Components No
Component Service Statistics I PROGRAM COMPONENT INFORMATION • APPLICATION YEAR
Component Name: Pave It Forward Component ID #
9087
What is this component's maximum client capacity at any given time? 75
Frequency of client contact per month: 4 Anticipated Average Length of 90 Days Stay:
Total Component Cost: $50,oool + by Estimated# to be served during funding period: 45
Estimated Average Cost Per Youth: $1,111
Applies to
continuation 4
programs only.
0
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 01/09/2012
Department of Public Safety
Actual number of youth admitted last fiscal year: 23
number of admissions Juvenile Court referred 17.39% of total admissions
number of admissions Law Enforcement referred 0% of total admissions
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: Pave It Forward
1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in
the county.
A typical scene in our target areas from 3:00 pm and on into the evening resembles a parade of youth with no direction
and under no supervision. Males and females, elementary, middle, and high school students alike, "hanging out",
smoking, talking loud, and playing strong music. These young people fail to see the importance of preparing
themselves for future successful living by making good use of their time and developing their innate talents. We hope
to capture the attention of most of these young people (while decreasing delinquent behaviors) by involving them in
meaningful and attractive afterschool, Saturdays, and summer activities. In 2010, data on student/community needs/
risk factors were gathered from surveys and informal comments from the community, schools and state data reports. 64
% of our students live in single parent working families, 55% have no adult at home with them between 3:00pm-6:
OOpm, and 4 times higher than the average police service activity exists in our attendance areas. To meet the needs
identified in the JCPC Annual Plan, Think Smart aims to support the Board in their efforts to lower juvenile delinquency
by expanding the family and interpersonal skill building activities offered in Harnett County. The primary service offered
under the Pave It Forward program component is parent/family skill building activities. Whereas the supplemental
services include interpersonal skill building, cultural enrichment, field trips, community service, and social activities.
The parent/family skill building component is intended to improve parental effectiveness by providing a clear parenting
philosophy and a set of positive parenting skills and strategies that can be used immediately to address a variety of
child-rearing challenges and problems. This service incorporates family/group counseling, parenting workshops, parent
support and information, home visits, family activity nights, helping access community resources and support groups to
increase parents' supervision skills and decrease or eliminate domestic violence in the home (when applicable). The
interpersonal skill building component provides opportunities for participants to learn, develop, practice and receive
reinforcement for positive interpersonal skills such as problem solving skills, anger management skills, and positive
interaction skills which is the focal point of Tier 1. Tier 2 concentrates on modules which emphasizes leadership, team
building, and self sufficiency. During this period, participants are involved in special session workshops such as martial
arts, performing arts, science exploration, and graphic designs. Tier 3 addresses moderate to serious behavior
problems resulting in suspensions, truancy, expulsions, peer associations, and mental health through pro social
activities. This tier will incorporate workshop presenters and hands on activities which will focus on topics such as
resisting drugs, peer relationships, school behavior, gangs, and self esteem.
2. Target Population: Describe the target population, including age, and the steps taken to insure that the target
population is served.
Pave It Forward will target approximately 45 (new) Harnett County youth in grades 6th-12th between the ages of 11
through 17 who are engaging in delinquent or undisciplined behavior, involved with the Juvenile Justice system, at risk
for involvement with juvenile court, or juveniles who are involved in commitment programming or on post release
supervision. Services are made available to their parents/guardians as well. Invitations are also extended to the
immediate family (i.e. siblings, grandparents, aunts, uncles, etc.) for such activities as family movie night, Doughnuts
with Dad, Muffins with Mom, family reading night, etc.
To ensure the target population is met, referrals for participation will be initiated through Juvenile Court Counselors,
Juvenile Judges, School Resource Officers, School Administrators and Officials, Police and Sheriff Departments, faith
based organizations, community agencies, and/or self referrals. In additional to these referrals, Think Smart Outreach
Center, Inc. will systematically distribute information and knowledge through a variety of ways to potential users and/or
beneficiaries to heighten community awareness of our program activities and events. Information will be disseminated
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: Pave It Forward
through the organization's monthly newsletter, website and social network, local newspaper, person to person
contacts, brochures, and electronic media. Selected staff will also join and participate in community associations to
market the program and its activities.
3. Program Goal(s): Provide a brief statement to describe the overall purpose ofthe program.
The overall purpose of the Pave It Forward program is to provide early intervention and prevention services to at least
45 youth who are most at risk of court involvement (in grades 6th-12th) and their families whereas the unit can learn
nurturing communication strategies, how to recognize each other's needs, how to understand the period of
adolescence, and ways to build their own personal power, self-esteem, and self-concept. The strategies within this
plan are designed to encourage youth to dream beyond the often oppressive conditions of rural life.
The primary goal of the Pave It Forward program is to prevent at risk youth from becoming court involved youth and
court involved youth from returning to the system. Key elements that have been incorporated into the design of our
project includes: (1) involving family or youth's support system in program (2) increasing individual and family problem
solving (3) demonstrating collaboration with other community agencies, such as faith-based organizations and (4)
including behavior management or monitoring and positive reinforcement. Research has shown that programs who
implement these elements into their design are more effective.
We are also dedicated to supporting the best practices for preventing delinquency; therefore, we are using a research-
based program (Strengthening Families Program curriculum) which has demonstrated success. This curriculum is a
family skills training program with modules for families with children ages 3 through 17.The Strengthening Families
Program (SFP) is a nationally and internationally recognized evidence-based program for high-risk and regular
families. This program has been found to significantly reduce problem behaviors, delinquency, and alcohol and drug
abuse in children and to improve social competencies and school performance. Child maltreatment also decreases as
parents strengthen bonds with their children and learn more effective parenting skills.
4. Measurable Objective{s): State in measurable terms(%) the intended effect of the program on specific
undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior,
disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives
must include impact on participants.
75% Participants will have no new complaints during program participation.
75% Participants completing the program will demonstrate improvement in targeted skills as specified in the individual
service plan by termination.
65% Participants completing the program will demonstrate a reduction in problem behaviors for which they were
referred by termination.
70% Participants successfully/satisfactorily completing the program will have no new adjudications in the 12 months
following completion.
80% Participants successfully/satisfactorily completing the program will have no new complaints in the 12 months
following completion.
85% Participants will successfully or satisfactorily complete services as measured by performance against individual
service plan.
70% Participants will have no new adjudications during program participation.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: Pave It Forward
85% Parents will attend a minimum of 1 parenting workshop/conference.
70% Participants will show a reduction in the number of school suspensions, expulsions, and/or on campus
altercations prior to enrollment.
5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of
adjudicated juveniles listed in the local JCPC Request for Proposal.
The elevated risk and needs of adjudicated juveniles to be addressed by the Pave it Forward program are (1) the
elevated percentage(%) of adjudicated youth associates with negative and/or delinquent peers; (2) elevated% of
adjudicated youth has mental health issues that are being addressed and/or need further assessing and/or treatment;
(3) elevated% of adjudicated youth parents supervision skills are marginal; and (4) elevated% of adjudicated youth
has moderate to serious school behavior problems resulting in short and long term suspensions, expulsions, and
truancy. We address risks and needs by providing youth with positive role models, community, and family outlook. With
good attachments and positive role models, youth are more apt to do the right thing so as not to disappoint those they
are attached to and better apt to react in a positive way to stressful and hard to manage situations (Patterson and
Yoerger 201 0). Participants will also be encouraged to commit to extra curricular activities at their schools and/or in
their communities. When youth are committed to positive activities they are more likely to protect their school and
activities from other delinquents. Those who have put time, energy, and are committed to their involvements are not
going to want to see those activities and programs disappear because of delinquent peers (Steinberg et al. 2009). Our
belief is bringing youth out of "undesirable" environments into after school programs can greatly increase positive
factors that will help fight against the negative risk factors that they live with everyday. Just because a youth lives in a
low socioeconomic neighborhood with violence, a poor family environment, or similar surroundings, they still have the
opportunity to turn away from crime. Studies show that adjudicated youth involved in after school programming are 46
% less likely to use illegal drugs, less truant, feel more competent about their school work and perform better in school
(Holden and Miller 2008). Additionally, youth improve the quality of their relationships with their parents and their peers
when involved in effective after school programs. Think Smart has secured relationships with community organizations
and agencies such as Harnett County Childcare Resource and Referral, Harnett County Cooperative Extension, and
the Harnett County Department of Social Services to offer participants and their families additional services they may
need. A licensed therapist and Think Smart staff will work together to address family domain concerns such as marital/
domestic discord in the home and parents supervision skill. The role of the Think Smart's staff is to empower the
parent. Our staff will serve as parent mentors which means we do not represent or speak for a parent but will assist the
parent, in becoming a strong advocate for their own child. Additionally, our staff will reinforce family strengths and
nurture the development of home and child management skills.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: Pave It Forward
1. Location: List physical address(es) and describe where program services are delivered.
Services will be provided primarily at Think Smart Outreach Center, Inc's corporate office located at 55 Think Smart
Lane, Erwin, NC and New Direction Youth and Family Services located at 511 North Raleigh Street, Angier, NC.
However, if need arises (due to transportation issues), we will also partner with local faith and community based
organizations to serve as host sites. Think Smart Outreach Center's corporate office is licensed child care center which
is housed on approximately six acres of land. The 2000 square foot facility is equipped with adequate classroom
space, reception, computer labs, playground, dining area and has a capacity of 75. Workshops and counseling
sessions will take place in up to three assigned classrooms (number of classrooms needed is dependent upon
enrollment and workshop activities). The facility is internet accessible (to include Wi-Fi) and participants will have
access to approximately 1 0 desk top computers and two laptops to complete workshop activities. The facility also has
a dvd player, computer projector and screen for facilitators to utilize for their presentations. Snacks will be prepared in
the facility's dining area. Recreation activities will take place on 2.0 acres of land which include basketball goal,
playground equipment, and open field to play dodge ball, kickball, football, etc. The facility also includes office space
for Think Smart's staff as well as six restrooms (to include one in each classroom). On average 45-50 participants
attend the facility Monday through Friday during after school hours. The organization services approximately 250
students per year and 85% of those participants re-enroll each year. Most of the services offered by the organization
are at little or no cost. There is no charge for participants to take part in the Pave It Forward program. The facilities
have central air-condition and heating systems. Within a block of the facility, Think Smart has access to an above
ground swimming pool (with a certified lifeguard on staff during the summers), softball/baseball fields, soccer field,
shelters, concession and playground equipment. Restrooms are also conveniently located throughout this facility. The
New Direction Youth and Family Services location is approximately 3,350 square feet which includes six (6)
classrooms, waiting and reception areas, and three (3) bathrooms. Additionally, at both sites, youth participating in
the Pave It Forward program will be separate classrooms as to not interfere with students participating in other
unrelated programs at the site. The days and times of activities will also be staggered to limit contact as well.
2. Operation: Describe the daily/weekly schedule of program operation.
Participants will meet a total of two hours for a total 12 weeks. Days and hours will vary dependent on participant and
his/her family needs. More hours/options are available for those participating in Saturday and summer activities. There
is no fee. Once accepted into the program, participants will report to their designated site on their selected day and
time. To ensure effective service; the class will have a maximum of 15 participants. For the first 15 minutes of their two
hour session, participants will be provided a snack. For the next 1 hour and 15 minutes, participants will take part in
various activity sessions which are dependent upon the participant's tier level. Tier 1 and Tier 3 will incorporate the
Strengthening Families Curriculum during its activity session. This curriculum is not a separate module. During Tier 1,
participants will take part in interpersonal skill building activities that focus on topics such as behavior modification,
mental health issues, goal setting, etc. Activities will range from hands on experiments to workbook exercises. Once
promoted to Tier 2, participants will participate in special session activities such as cooking, science exploration, intra
to graphic designs, martial arts, etc. The graduating level, Tier 3, focuses on pro-social activities. Workshop presenters
will discuss topics such as resisting drugs, peer relationships, budgeting, school behavior, alcohol and gangs,
improving self-esteem, etc. The presenters will be encouraged to incorporate hands on activities during their workshop.
At the conclusion of each activity-regardless of the Tier Level, the last 30 minutes will be devoted to participants time
of reflection. They will discuss their thoughts, feelings, concerns, etc. regarding the assigned activity for that particular
day. Saturday and Summer activities will include community service projects ranging from serving meals at a soup
kitchen in a neighboring county to volunteering at a local nursing home creating arts and crafts with the residents;
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: Pave It Forward
parenting workshops and family conferences. Saturday and summer activities are geared towards promoting teamwork
among the child and parent. Each parent/guardian must participate in at least one mandatory parenting workshop and/
or family conference in order for his/her child to be terminated successfully from the program. Separate activities will
be held for additional family members as well. They will be provided with a calendar of activities to select from.
Incentives for participation will include field trips and recreation activities which will take place on Saturdays, summers,
and teacher workdays. Transportation will be coordinated with Harnett County Schools to drop participants off at their
designated sites when possible. Think Smart also has access to a 15 and 18 passenger van to assist with
transportation needs as requested by parents/guardians.
3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and
position(s) responsibilities relative to this component.
Think Smart Outreach Center's Special Programs Coordinator will serve as the Program Manager/Supervisor for the
Pave it Forward program. This staff member has a degree in the Human Service field and has over 15 years
experience as a direct service professional. He will be responsible for family advocacy and collaborating with school
day staff, agencies, and organizations to customize a plan of action for each JCPC participant. He will also supervise
staff, coordinate staff development trainings, monitor program activities, complete required reports, submit financial/
expenditure requests, track attendance, recruit participants and volunteers, keep Program Director abreast of any
changes, concerns, and other duties as assigned.
Think Smart has hired two (2) group leaders to perform initial assessments; case management; school/home visits,
and coordinate service delivery. They will also maintain relationships with the participants and their families, develop
participation agreements, coordinate workshops and activities, train volunteers, and promote sustainability. They will
work with the court, schools, etc. to identify at risk and court involved youth in need of behavior modification. Both part
time staff members have a Bachelor's Degree in the the Human Service Field and has a minimum of two years
experience working with youth as well as implementing activities.
25 volunteers will be recruited and trained to augment services coordinated by paid staff. Approximately 1 0 volunteers
will assist as workshop facilitators (character education, conflict resolution, special sessions, etc.), approximately 5
volunteers will assist as serving as chaperones for field trips, and approximately 1 0 volunteers will serve as
intervention team members. All of these individuals will have a minimum of a high school diploma with at least one (1)
year of experience in their area of expertise (excluding chaperones). Those volunteers will be responsible for providing
leadership in the design, implementation, coordination ,facilitation and evaluation of each workshop. Intervention team
members will consist of key administrators, counselors, community partners, etc. who will familiarize themselves with
each family to offer support services that could prevent future escalation and crisis and determines promotion levels.
Each group leader will be assigned to a family to track their progress and needs. The program facilitator will ensure
that a completed "program volunteer application" is on file for each volunteer, screen each volunteer and determine
that they possesses credentials, skills, experience commensurate to the requirements of the job description, and will
conduct background checks to include but not limited to criminal records, professional and personal references, and
driving records.
4. Service Type SPEP: Describe implementation to include:
Primary Service-Social Skills Training; Secondary Service-None
Form JCPC!PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: Pave It Forward
5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff
responsible for making decisions about admissions and reasons why a referral may not be accepted.
Referrals for court involved youth will be obtained from Court Counselors, Judges, School Resource Officers, etc. Non
court involved youth can be referred by parent/guardian, school officials, faith based organizations, community
agencies, etc. Think Smart gives priority to those youth who have been adjudicated delinquent or undisciplined, or
ordered into the program as a condition of probation, over all other referrals. Each referring agency will receive official
referral forms to complete. The referring party must indicate the reason for referral and the concern(s) to be addressed.
Initial contact with the participant will be made within seven (7) business days of receipt of the referral to schedule a
pre screening interview. The interview will include an one on one assessment with the potential participant and his/her
parent or guardian and a comprehensive information session compiled of the participant's mental health, substance
abuse, medical, educational, and/or other service needs. This thorough screening process ensures the best possible
services will be provided. The result of the pre-screening will be summarized in an official staff report. For those youth
with current or pending juvenile court involvement, Think Smart staff will contact their Juvenile Court Counselor by
phone or email to notify them of their acceptance immediately. A corresponding notice will be mailed within five (5 )
business days after the decision has been made. Other referral sources will only receive the corresponding notices.
Within the admission guidelines, Think Smart will cover age and gender appropriateness and the primary reasons for
which youth are being considered for the program.
After a participant has been screened to ensure he/she meets the guidelines of the program and will fully support the
efforts of the program, Think Smart staff will provide the participant and his/her guardian with a participation agreement
form that is developed and signed by Think Smart staff, the participant, and parent(s)/legal guardian(s) and assigned a
parent mentor. The Program Supervisor is responsible for making the decision about admissions. All elements of the
agreement will be dictated by the specific needs of the family. This agreement will include: (1) program guidelines,
requirements, and projected completion dates of the program; (2) conditions of behavior management and supervision;
(3) treatment components; (4) measurable and objective treatment goals; (5) informed consent of parents)/legal
guardian(s) for participation in the program; (6) specific requirements of the parent(s)/legal guardian(s) and each family
member (if applicable); and (7) consequences for non-compliance. If participants fail to report for the pre-screening
interview or shows no interest in participating, the referral source will be notified by letter of his/her noncompliance.
Referrals may not be accepted if participant is non compliant or need of services not within our scope.
6. Termination Process: Describe the termination process to include the staff responsible for making decisions and
the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant
termination.
Think Smart Outreach Center has developed a written termination form and policies governing documentation of a
youth's termination from the program. A termination form will be completed for all referred partcipants within 10
business days of termination from the program detailing the activities, results and recommendations. A copy will be
submitted to the referring agency and parent(s)/legal guardian(s), and placed in the participant's file. Think Smart will
not terminate any youth from program services without prior direct oral or written communication with the referring
agency. Termination is determined through consultation between the participant and family, therapist (if applicable),
DJJ staff and/or school personnel, as appropriate.The termination form will include the last date of program contact
and the reason for termination. The program supervisor is responsible for making the decision as to whether or not to
terminate a participant as well as determining the type of termination (i.e. successful, satisfactory, unsuccessful, or non
-compliant).
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/3112012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: Pave It Forward
Participants are successfully terminated from the program if he/she has a high level of participation in program
activities and achievement of behavior improvement goals i.e. participant has reached 75% of short-term goals and
has sufficiently addressed the problem behaviors that led to juvenile court involvement (if applicable). Throughout
participation and at termination, clients complete a Self-Report of Progress form and other treatment evaluations.
Participant will terminate satisfactorily if they have a moderate level of participation in program activities and have
achieved some (but not all) of their behavior improvement goals (more than 50% but less than 75%).
Unsuccessful completion is when a participant fails to meet specific goals and requirements described in the
participation agreement or does not make sufficient progress in the program. A participant will be terminated for non-
compliance for unexcused absences or refusing to participate in treatment activities.
Termination reports will indicate the names of persons and agencies receiving notice of the participant's termination;
and the name of the program staff person completing the documentation. When applicable, the program shall make
appropriate referrals for aftercare and follow-ups. The intervention team members suggestions and concerns will be
instrumental in the termination process.
How is the referring agency involved with the termination process?
Referral agencies are not involved in the termination process itself but are involved in determining goal completion.
Participants referred by juvenile court counselors receive monthly reports that address the youth's progress in the
program.Court Counselors receive a copy of the termination form that outlines services provided, reason for
termination and recommendations. These reports, along with collaborative meetings, ensure that court counselors
are kept up to date with program decisions and recommendations for termination.
1. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring
agencies including how client progress will be communicated.
Think Smart Outreach Center has engaged school officials, administrators, law enforcement, community agencies,
etc. from the beginning of this project to build the capacity of the program, to ensure a consistent and cohesive
connection between community leaders and the afterschool program, and to reaffirm our partnering agencies are
familiar with the program. Our plans are to keep the lines of communication open and clearly articulate the vision and
expectations for the program, while also noting their expectations and considering their ideas as a part of the greater
objective.
Think Smart currently interacts with juvenile court counselors by participating in its monthly Harnett staffing meetings in
addition to attending juvenile court . Ongoing and regular communication will take place through faxes, by phone,
emails, newsletters, visits, and by scheduling meetings with counselors. Think Smart staff will also include juvenile
court counselors in the decision making process in establishing what components should be included in each
participants individual success plan. Parties will communicate regularly to determine if goals are being met and if any
changes are needed. Staff will be required to make contact with every participant's juvenile court counselor every 30
days to share pertinent information such as noted changes, conflicts, improvements, reversions, etc.
8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior
or how the component will address the identified needs of the youth and family. What interventions will typically be
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: Pave It Forward
utilized in this component and how will parents/guardians be involved?
The family/interpersonal skill building components will assist most at risk court involved youth in staying clear of
negative influences by keeping them busy with structured activities and providing them with an opportunity to meet
other positive youth. Parenting sessions for the Strengthening Families Program are designed to help parents learn to
increase desired behaviors in children by using attention and rewards, clear communication, effective discipline,
substance use education, problem solving, and limit setting. The Children's Life Skills sessions are designed to help
children learn effective communication, understand their feelings, improve social and problem-solving skills, resist peer
pressure, understand the consequences of substance use, and comply with parental rules. In the Family Life Skills
sessions, families engage in structured family activities, practice therapeutic child play, conduct family meetings, learn
communication skills, practice effective discipline, reinforce positive behaviors in each other, and plan family activities
together. Participation in ongoing family support groups and booster sessions is encouraged to increase generalization
and the use of skills learned Inappropriate behavior will be redirected by promoting positive speaking, addressing the
problem behavior, suggesting desired alternative behavior, providing reasons why the new behaviors are more
desirable, practicing the desired behavior, and providing positive feedback. The component will incorporate a behavior
intervention plan to help participants develop sufficient social skills and self-control to gain positive acceptance and
support from their peer group and community. Activities to be utilized include but are not limited to character education,
conflict resolution, group counseling, etc. Leadership Trainings: Our staff and volunteers seek to create nurturing
environments where youth can develop skills in community leadership and teamwork while providing continued
valuable resources toward the elimination of delinquent behaviors, substance abuse, academic failure, etc. Trainings
will include motivational speakers, workshops, and teambuilding exercises. Structured Meetings: Participants will be
involved in the decision making process relative to policies, programs and activities of the Pave It Forward program.
Community Service Projects: Participants will be involved in meaningful community service projects. Participants,
parents, parent mentors, law enforcement staff, etc. will be involved in organizing and implementing the community
service events and engaging in the decision-making process. Projects include: Food/Clothing Drives, Community
Health/Job Fairs, Relay for Life, etc. Prevention Programs: Activities will focus on drop-out prevention, teen
pregnancy prevention, gang prevention, and conflict resolution. Parents and community leaders will be encouraged to
participate and present.
9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon.
The program draws upon best practices in the field of education, specifically for out-of-school time programs, as well
as the field of youth development and the youth resiliency. The program is a collaborative effort that spans all of
Harnett County with involvement of schools, community-based organizations, and social support organizations. It is
designed on a strengths-focused, resiliency-based model. Our assets-based approach utilizes students' strengths as
the beginning point for engaging them in project-based activities. We intentionally create an environment with the
research-based protective factors that contribute to effective youth development (i.e., high expectations for student
success, positive relationships with adults, academic rigor, family engagement, and opportunities for involvement in
school or community activities). We selected these specific practices because of their efficacy. Elizabeth Reisner
(2007), in a report on a Study of Promising After School Programs indicate that high-quality after school programming
should span entire communities; include strong partnerships with neighborhoods, schools, and community
organizations; and offer age-appropriate learning opportunities, recreational activities, arts-related opportunities, and
community-based experiences. The National Institute on Out-of-School Time (NIOST) at Wellesley College advocates
that after school programs for older youth look very different from the schools they attend. Our community-based site,
with a focus on small groups and family involvement, provide a very different look and feel than the traditional
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: Pave It Forward
classroom. It embodies all of the elements that have been identified as best practices for preventing school dropouts.
It is built on the research-based indicators of quality after school programs. According to research (Northwest
Regional Educational Laboratory, 2009), indicators of quality after school programs are safety, health and nutrition,
organization, qualified staffing, adequate space, activities and time. Each of these indicators has been included in the
design of this project and is discussed in the project design section of this proposal. We are a research-based model
that will provide services that address program activities established by the guidelines of US Department of Education
(2001) for quality and effective after school programs. Based on the priorities identified in our needs assessment,
stakeholders and planners have developed a program centered on the characteristics of effective after school
program. Consultants will present programs emphasizing conflict resolution, behavior management, career exploration,
and self esteem building.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department ofPub1ic Safety
SECTION V Terms of Agreement
This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and
Harnett County, (hereinafter referred to as the County}, the County's Juvenile Crime Prevention Council (hereinafter
referred to as the JCPC) and Think Smart Outreach Center, Inc. (hereinafter referred to as the Sponsoring Agency).
DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows:
Term of Agreement
This Agreement shall become effective Jul1, 2014 and shall terminate Jun 30, 2015.
Payment to Sponsoring Agency
All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC
funds will be disbursed in an amount not to exceed the amount $15000 for the term of this agreement, unless
amended by an approved JCPC Program Agreement Revision.
Availability of Funds:
All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program
Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of
funds for this purpose to the DPS.
Responsibilities of the Parties
DPS shall:
1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime
Prevention Council (JCPC) fund appropriation by the General Assembly;
2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any
reporting requirements set forth in the JCPC Policy and Procedures;
3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once
payments resume;
4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and
approved subcontractors;
5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC;
6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and
7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted
by the established due date.
The Sponsoring Agency shall:
1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the
conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority;
2. Comply with all Federal and State laws relating to equal employment opportunity;
Form structure last revised 12/20/2013
Department of Public Safety
3. Keep as confidential and not divulge or make available to any individual or organization without the prior written
approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or
assembled by the Sponsoring Agency under this Agreement;
4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will
safeguard and not further disclose the information except as otherwise provided in this Agreement;
5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina
Administrative Procedures;
6. Secure local match as required, pursuant to N.C.G.S. §1438-801(a);1438-602;1438-851;1438-1104, for the
approved JCPC funds;
7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and
Procedures established by DPS for all JCPC funded programs and for the specific program type for which they
receive funding;
8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be
accountable for the legal and appropriate expenditure of those state funds;
9. Maintain reports, records, and other information to properly document services rendered and outcomes; also
maintain an ability to send and receive electronic communication;
10. Have the capacity to use DPS electronic, internet-based system for tracking clients served;
11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds,
maintain reports, records, and other information to properly account for the expenditure of all State funds provided
to the Sponsoring Agency;
12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the
performance of the JCPC Program Agreement, pursuant to N.C.G.S. §1 05-164.14(c); and exclude all refundable
sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement
reports;
13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed
check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the
JCPC Policy and Procedures established by DPS and with the due dates established by DPS;
14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State
Auditor for oversight, monitoring and evaluation purposes;
15. Submit any other information requested by the JCPC, County or DPS;
16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement;
17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents
and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in
connection with the performance of the JCPC Program Agreement;
18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of
any news release or commercial advertising and acknowledge DPS funding in partnership with the County;
19. Comply with DPS trainings and requirements regarding the United States Department of Justice national
standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA);
Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS
policy JCPC 1.1;
Sponsoring Agency Contractor(s)/Subcontractors
~ No, subcontractors are not included in the JCPC Program Agreement budget.
If yes, the following only applies when subcontractors are providing services as described in the JCPC Program
Form structure last revised 12/20/2013
Department of Public Safety
Agreement (listed in Line Item 190 of the budget).
20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program
Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE:
Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from
DPS. Sponsoring Agencies will be notified requesting this information.
21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the
legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council
Policies and Procedures;
22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC
Program Agreement; and
23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement
and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The
Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the
services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any
individual contractual relationship with, DPS;
The JCPC shall:
1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program
Agreement or JCPC Program Agreement Revision(s};
2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Code; N.C.G.S. §1438-801(a);1438-602;1438-851
3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to
the County in a timely manner;
4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due
date established by DPS;
5. Submit any other information requested by the County or DPS; and
6. Monitor the Sponsoring Agency's currently funded JCPC program(s} in accordance with JCPC Policy 1.2;
Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1.
The County shall:
1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non-
profit organization;
2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement
revisions;
3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. §
Form structure last revised 12/20/2013
Department of Public Safety
1438-801 (a);1438-602;1438-11 04;1438-851
4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Procedures;
5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final
approval from DPS; and
6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded
programs according to the procedures and due dates established by DPS.
Reference: 28 NCAC 02A .0103-.0108; DPS!JCPC Policy JCPC 2-2.5; JCPC 1.2
Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning thereof.
Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and
duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing
this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive
jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and
agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether
sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be
determined.
Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive
payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority,
DPS may:
(a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program
Manager, or
(b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's
payment check(s).
In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring
Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations.
Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of
and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing
Form structure last revised 12/20/2013
Department of Public Safety
contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the
express intention of DPS and County Government that any such person or entity, other than DPS or the County
Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed
an incidental beneficiary only.
Property Rights
Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of
DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables.
Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any
property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will
reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring
Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative
Code and JCPC policy.
Reference: 28 NCAC 02A.0110; DPS/JCPC Policy JCPC 2
Disbursements and Internal Controls
Reversion of Unexpended Funds
Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/
reverted back to DPS at the close of fiscal year or upon termination of this Agreement.
Accountability for Funds
Audit Requirement-Local Government or Public Authority Requirements
Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in
conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local
government or public authority with regard to compliance with all applicable Federal and State agency regulations.
This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the
"Federal Single Audit Act of 1984".
Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or
DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental
entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the
required report shall include the financial statements prepared in accordance with generally accepted accounting
principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to
financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County
and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year.
Oversight
Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all
Form structure last revised 12/20/2013
Department of Public Safety
Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7.
Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program
Agreements entered into by State agencies or political subdivisions.
Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS.
State basic records retention policy requires all records to be retained for a minimum of five years or until all audit
exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and
regulations, record retention may be longer than five years since records must be retained for a period of three years
following submission of the final Federal Financial Status Report, if applicable, or three years following the submission
of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action,
or other action involving this Program Agreement has been started before expiration of the five-year retention period
described above, the records must be retained until completion of the action and resolution of all issues which arise
from it, or until the end of the regular five-year period described above, whichever is later.
No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached
to the Program Agreement upon submission.
The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.
C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed
by that Sponsoring Agency 's board of directors or other governing body, stating that the Sponsoring Agency does not
have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written
statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the
Program Agreement upon submission.
Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to
the Program Agreement upon submission.
Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of
that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's
management employees and the members of its board of directors or other governing body. The policy shall address
situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's
employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds
and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest
and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The
Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach
the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement
upon submission.
Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by
the Sponsoring Agency through submission of a JCPC
Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government,
JCPC and Sponsoring Agency.
Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program
Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent
Form structure last revised 12/20/2013
Department of Public Safety
it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program
Agreement shall remain in full force and effect.
Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this
Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by
giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or
unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of
DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such materials, minus any payment or compensation previously made.
Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages
sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment
due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from
such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of
default under this Program Agreement.
Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement
at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program
Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis
for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination.
Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement
by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be
construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an
authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the
Program Agreement.
Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes,
civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically
provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation.
Form structure last revised 12/20/2013
Department ofPub1ic Safety
END OF SECTION V-Terms of Agreement
SECTION VI: BUDGET NARRATIVE
Link to Success
Item# Justification
120 Program Supervisor-Supervise staff, coordinate/monitor
program activities, complete paperwork (i.e. reports, financial
expenditures), develop and maintain partnerships with OJJ
staff, schools, community leaders, etc. other duties as assigned
120 Group Leader-case management, administrative duties,
administer workshops, school/home visits, etc.
180 Total Salaries for staff members $26,600 x .0765 (med/ss
taxes)=
260 copy paper, ink cartridges/toners, paperclips, binders, postage
and etc. (Anticipate expense-$260 per quarter)
290 Adequate supplies and materials for program and activities i.e.
arts/crafts supplies, dry erase board, cardboard, pens, journals,
& etc. (Anticipated-$500 per quarter)
310 Transporation cost for program staff to transport students to site
/home at IRS mileage rate (.0565) x 50 miles per wk x 4 wks x
9 mos.
320 Telephone & Internet Cost @$160 per month x 12=$1 ,920-
(prorated at 50% for Pave it Forward usage)
330 Utilities-Electric @$525 per month x 12=$6,300 (prorated at 50
% for Pave it Forward usage)=$3, 150; Water Cost @$150 per
month x 12=$1,800 (prorated at 50% per month for Pave it
Forward usage)=$900
340 I.e. manuals, applications, brochures, etc. (Estimate spending
$250 per quarter)
370 Advertisement using local newspaper and flyers to solicit new
participants. Purchasing ads for focal program booklets and
websites to solicit participants and volunteers.
410 Lease rental agreement for New Direction -Site#2-@ $1,800
per month x 12= $21,600 (Prorated at 50% for Pave It Forward
Usage)= $1800
TOTAL
Job Title
Program Supervisor-Supervise staff and volunteers, attend community
meetings, develop partnerships, coordinate and monitor program activities,
complete appropriate paperwork, administer evaluation tools, other duties as
assigned
Group Leader-Assist Program Supervisor with Program activities by
performing clerical duties,intake, case management, workshop facilitator,
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Fiscal Year FY 14-15
Expense In Kind Expense
$21,600
$5,000
$2,035
$1,038
$2,000
$1,017
$960
$4,050
$1,000
$500
$10,800
$50,000
Annual Expense Annual In Kind
Wages Wages
$21,600
$5,000
parent mentor, other duties as assigned.
TOTAL
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/3112012
Department of Public Safety
$2S,sool
SECTION VII Program: Link to Success
Fiscal Year: FY 14-15
I. Personnel Services
120 Salaries & Wages
180 Fringe Benefits
190 Professional Services*
*Contracts MUST be attached
II. Supplies & Materials
210 Household & Cleaning
220 Food & Provisions
230 Education & Medical
240 Construction & Repair
250 Vehicle Supplies & Materials
260 Office Supplies and Materials
280 Heating & Utility Supplies
290 Other Supplies and Materials
Ill. Current Obligations & Services
310 Travel & Transportation
320 Communications
330 Utilities
340 Printing & Binding
350 Repairs & Maintenance
370 Advertising
380 Data Processing
390 Other Services
IV. Fixed Charges & Other Expenses
410 Rental or Real Property
430 Equipment Rental
440 Service and Maint. Contracts
450 Insurance & Bonding
490 Other Fixed Charges
V. Capital Outlay
[This Section Requires Cash Match]
510 Office Furniture & Equipment
530 Educational Equipment
540 Motor Vehicle
550 Other Equipment
580 Buildings, Structure & lmprov.
jTotal
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Cash
$28,635
$26,600
$2,035
$3,038
$1,038
$2,000
$7,527
$1,017
$960
$4,050
$1,000
$500
$10,800
$10,800
$50,000
Number of Months: 12
In Kind Total
$28,635
$26,600
$2,035
$0
$3,038
$0
$0
$0
$0
$0
$1,038
$0
$2,000
$7,527
$1,017
$960
$4,050
$1,000
$0
$500
$0
$0
$10,800
$10,800
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$5o,oooj
SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES)
FY 14-15 Harnett County Funding ID: 543-XXXX
Sponsoring Agency: Think Smart Outreach Center, Inc. Program: Link to Success
$15,000 DPS/JCPC Funds *This is the amount approved in your application
10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%?
County Cash
$30,000 Local Cash Fundraising projects and daycare subsidy
childcare fees
Local Cash
Local In-Kind
$5,000 Other New Direction Youth and Family Services, Inc.
Other
Other
Other
$50,000 TOTAL $1,500
Required Local Match
Authorizing Official, Department of Public Safety
The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners.
Chair, County Board of Commissioners or County Finance Director
The following signature certifies that this program agreement has been locally approved by the juvenile Crime Prevention
Council.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31120 12
Department of Public Safety
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
$30,000
Match Provided
Date
Date
I I
Date
JCPC Program -Program Agreement ***DRAFT***
SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION
FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX
COUNTY: Harnett AREA: Central Area
Multi-County: No Multi-Components No
NAME OF PROGRAM: I Psychological Services
SPONSORING AGENCY: ReEntry, Incorporated
SPONSORING AGENCY 414 Fayetteville Street
PHYSICAL ADDRESS: Raleigh NC 27601
SPONSORING AGENCY P. 0. Box 724
MAILING ADDRESS: Raleigh NC 27602
TYPE: Non-Profit I l FEDERAL ID #156-1138957
COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF
EACH COMPONENT
9218 Psychological Evaluations & Sexual Offender Psychological Assessments $ 6,600
Evaluations
Program Manager Name & Address (same person on signature page)
Name: Danny Walton
Mailing PO Box 1153
Address:
Phone: (919) 989-7278 I Fax:j
Contact Person (if different from program manager)
Name: Dot Ehlers
Mailing PO Box 1153
Address:
Phone: (91 9) 989-7278 I Fax: I
p ram Fiscal Officer rog (cannot be oroqram manaqer)
Name: Dot Ehlers
Mailing PO Box 1153
Address:
Phone: (919) 989-7278
Form structure last revised 12/3112012
Department of Public Safety
I Fax: I
Total cost of components: $ 6,600
Title:
City: Smithfield _I Zip:,27577
I E-mail:lreentrycp@aol.com
Title:
City: Smithfield Zip:,27577
I E-mail: I reentrycp@aol.com
Title:
City: Smithfield I Zip:,27577
I E-mail: j reentrycp@aol.com
SECTION I B PROGRAM COMPONENT DESCRIPTION
COMPONENT ID # COMPONENT INFORMATION
9218 NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations
BRIEF DESCRIPTION: Psychological testing to include personality assessment and cognitive
functioning to assist in treatment/educational recommendations.
Form structure last revised I 2/3 J/20 I 2
Department of Public Safety
SECTION II I COMPONENT STATISTICAL INFORMATION
Multi-Components No
Component Service Statistics I PROGRAM COMPONENT INFORMATION-APPLICATION YEAR
Component Name: Psychological Evaluations & Sexual Offender Evaluations Component ID #
9218
What is this component's maximum client capacity at any given time? 1
Frequency of client contact per month:
Total Component Cost:
Applies to
continuation
programs only.
Form structure last revised OJ/09/2012
Department of Public Safety
0
0
1 Anticipated Average Length of 1 Days Stay:
$6,600l + by Estimated# to be served during funding period: 15
Estimated Average Cost Per Youth: $440
Actual number of youth admitted last fiscal year: 0
number of admissions Juvenile Court referred 0% of total admissions
number of admissions Law Enforcement referred 0% of total admissions
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations
1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in
the county.
There continues to be a need for psychological services for court involved youth.
2. Target Population: Describe the target population, including age, and the steps taken to insure that the target
population is served.
At risk youth ages 6-17 referred by Harnett County DJJ.
3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program.
To provide psychological evaluations to court counselors within two weeks of referral.
4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific
undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior,
disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives
must include impact on participants.
1 00% Assessments will include treatment recommendations.
1 00% Assessments will be completed according to standards time line.
5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of
adjudicated juveniles listed in the local JCPC Request for Proposal.
Psychological evaluations will help determine the type and nature of psychological services that the youth might need
and help expedite referral for the proper services.
Form structure last revised 12/3!/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations
1. Location: List physical address(es) and describe where program services are delivered.
22 West Front Street Lillington NC-DJJ Office
2. Operation: Describe the daily/weekly schedule of program operation.
Appointments as scheduled
3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and
position(s) responsibilities relative to this component.
Masters degree in clinical psychology with twenty five years of clinical experience
4. Service Type SPEP: Describe implementation to include:
This program is a STRUCTURE ONLY.
5. Admission Process: Describe the specific referral, screening, admission process (including time!ine}, the staff
responsible for making decisions about admissions and reasons why a referral may not be accepted.
Referrrals may be mailed, e-mailed or phoned to the psychologist.
6. Termination Process: Describe the termination process to include the staff responsible for making decisions and
the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant
termination.
If the youth that are reffered for a psychological evaluation complete all the testing requirements it will be deemed by
the psychologist as a successful completion upon termination.
How is the referring agency involved with the termination process?
The agency recievs a copy of the evaluation.
1. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring
agencies including how client progress will be communicated.
Court counselors are consulted before testing and informed of the results of the testing.
8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior
or how the component will address the identified needs of the youth and family. What interventions will typically be
utilized in this component and how will parents/guardians be involved?
The youth and family will be involved in a variety of testing and/or referral for counseling depending upon the identified
needs.
9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon.
Psychological assessments are comleted under the rules that govern the North Carolina Psychology Board.
Fonn structure last revised 12/31/2012
Department of Public Safety
SECTION V Terms of Agreement
This section of the JCPC Program Application will ONLY be completed if approved for funding and will be
included in the required JCPC Program Agreement document for completion.
This Agreement is entered into by and between Department of Public Safety, (hereinafter referred to as the DPS), and
County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to
as the JCPC) and (hereinafter referred to as the Sponsoring Agency).
The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows:
Term of Agreement
This Agreement shall become effective and shall terminate
Payment to Sponsoring Agency
All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC
funds will be disbursed in an amount not to exceed the amount $ for the term of this agreement, unless
amended by an approved JCPC Program Agreement Revision.
Availability of Funds:
All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program
Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of
funds for this purpose to the DPS.
Responsibilities of the Parties
DPS shall:
1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime
Prevention Council (JCPC) fund appropriation by the General Assembly;
2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any
reporting requirements set forth in the JCPC Policy and Procedures;
3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once
payments resume;
4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and
approved subcontractors;
5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC;
6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and
7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted
by the established due date.
Form structure last revised 12/20/2013
Department of Public Safety
, (}? lU14
The Sponsoring Agency shall:
1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the
conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority;
2. Comply with all Federal and State laws relating to equal employment opportunity;
3. Keep as confidential and not divulge or make available to any individual or organization without the prior written
approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or
assembled by the Sponsoring Agency under this Agreement;
4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will
safeguard and not further disclose the information except as otherwise provided in this Agreement;
5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina
Administrative Procedures;
6. Secure local match as required, pursuant to N.C.G.S. §1438-801 (a);1438-602;1438-851 ;1438-11 04, for the
approved JCPC funds;
7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and
Procedures established by DPS for all JCPC funded programs and for the specific program type for which they
receive funding;
8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be
accountable for the legal and appropriate expenditure of those state funds;
9. Maintain reports, records, and other information to properly document services rendered and outcomes; also
maintain an ability to send and receive electronic communication;
10. Have the capacity to use DPS electronic, internet-based system for tracking clients served;
11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds,
maintain reports, records, and other information to properly account for the expenditure of all State funds provided
to the Sponsoring Agency;
12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the
performance of the JCPC Program Agreement, pursuant to N.C.G.S. §1 05-164.14(c); and exclude all refundable
sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement
reports;
13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed
check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the
JCPC Policy and Procedures established by DPS and with the due dates established by DPS;
14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State
Auditor for oversight, monitoring and evaluation purposes;
15. Submit any other information requested by the JCPC, County or DPS;
16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement;
17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents
and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in
connection with the performance of the JCPC Program Agreement;
18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of
any news release or commercial advertising and acknowledge DPS funding in partnership with the County;
19. Comply with DPS trainings and requirements regarding the United States Department of Justice national
standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA);
Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS
policy JCPC 1.1;
Form structure last re•rised !2/20/2013
Department of Public Safety
Sponsoring Agency Contractor(s)/Subcontractors B Yes, subcontractors are included in the JCPC Program Agreement budget.
No, subcontractors are not included in the JCPC Program Agreement budget.
If yes, the following only applies when subcontractors are providing services as described in the JCPC Program
Agreement (listed in Line Item 190 of the budget).
20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program
Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE:
Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from
DPS. Sponsoring Agencies will be notified requesting this information.
21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the
legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council
Policies and Procedures;
22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC
Program Agreement; and
23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement
and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The
Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the
services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any
individual contractual relationship with, DPS;
The JCPC shall:
1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program
Agreement or JCPC Program Agreement Revision(s);
2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Code; N.C.G.S. §1438-801(a);1438-602;143B-851
3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to
the County in a timely manner;
4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due
date established by DPS;
5. Submit any other information requested by the County or DPS; and
6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2;
Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1.
The County shall:
1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non-
Form structure last revised 12/20/2013
Department of Public Safety
profit organization;
2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement
revisions;
3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. §
1438-801 (a);1438-602;1438-11 04; 1438-851
4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Procedures;
5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final
approval from DPS; and
6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded
programs according to the procedures and due dates established by DPS.
Reference: 28 NCAC 02A .0103-.0108; DPS/JCPC Policy JCPC 2-2.5; JCPC 1.2
Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning thereof.
Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and
duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing
this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive
jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and
agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether
sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be
determined.
Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive
payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority,
DPS may:
(a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program
Manager, or
(b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's
payment check(s).
In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring
Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations.
Form structure last revised 12/20/2013
Department of Public Safety
Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of
and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing
contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the
express intention of DPS and County Government that any such person or entity, other than DPS or the County
Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed
an incidental beneficiary only.
Property Rights
Intellectual Property-All deliverable items produced pursuant to this Program Agreement are the exclusive property of
DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables.
Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any
property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will
reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring
Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative
Code and JCPC policy.
Reference: 28 NCAC 02A.0110; DPS/JCPC Policy JCPC 2
Disbursements and Internal Controls
Reversion of Unexpended Funds
Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/
reverted back to DPS at the close of fiscal year or upon termination of this Agreement.
Accountability for Funds
Audit Requirement-Local Government or Public Authority Requirements
Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in
conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local
government or public authority with regard to compliance with all applicable Federal and State agency regulations.
This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the
"Federal Single Audit Act of 1 984".
Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or
DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental
entities, both for-profit and not-for-profit, and must meet the requirements of OMS Circular A-133. At a minimum, the
required report shall include the financial statements prepared in accordance with generally accepted accounting
principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to
financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County
and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year.
Form structure last revised 12/20/2013
Department of Public Safety
Oversight
Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all
Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7.
Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program
Agreements entered into by State agencies or political subdivisions.
Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS.
State basic records retention policy requires all records to be retained for a minimum of five years or until all audit
exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and
regulations, record retention may be longer than five years since records must be retained for a period of three years
following submission of the final Federal Financial Status Report, if applicable, or three years following the submission
of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action,
or other action involving this Program Agreement has been started before expiration of the five-year retention period
described above, the records must be retained until completion of the action and resolution of all issues which arise
from it, or until the end of the regular five-year period described above, whichever is later.
No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached
to the Program Agreement upon submission.
The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.
C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed
by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not
have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written
statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the
Program Agreement upon submission.
Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to
the Program Agreement upon submission.
Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of
that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's
management employees and the members of its board of directors or other governing body. The policy shall address
situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's
employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds
and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest
and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The
Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach
the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement
upon submission.
Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by
the Sponsoring Agency through submission of a JCPC
Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government,
JCPC and Sponsoring Agency.
Form structure last revised !2/20/20 !3
Department of Public Safety
Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program
Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent
it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program
Agreement shall remain in full force and effect.
Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this
Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by
giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or
unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of
DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such materials, minus any payment or compensation previously made.
Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages
sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment
due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from
such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of
default under this Program Agreement.
Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement
at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program
Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis
for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination.
Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement
by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be
construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an
authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the
Program Agreement.
Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes,
civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically
provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation.
Fonn structure last revised 12/20/2013
Department of Public Safety
END OF SECTION V-Terms of Agreement
SECTION VI: BUDGET NARRATIVE
Psychological Services
Item#
190 Service fee
190 in kind
Form structure last revised 12/3 1/20 I 2
Department of Public Safety
Justification
TOTAL
Job Title
TOTAL
Fiscal Year FY 14-15
Expense In Kind Expense
$6,000
$600
$6,000 $600
Annual Expense Annual In Kind
Wages Wages
SECTION VII Program: Psychological Services
Fiscal Year: FY 14-15
I. Personnel Services
120 Salaries & Wages
180 Fringe Benefits
190 Professional Services•
*Contracts MUST be attached
II. Supplies & Materials
210 Household & Cleaning
220 Food & Provisions
230 Education & Medical
240 Construction & Repair
250 Vehicle Supplies & Materials
260 Office Supplies and Materials
280 Heating & Utility Supplies
290 Other Supplies and Materials
111. Current Obligations & Services
31 0 Travel & Transportation
320 Communications
330 Utilities
340 Printing & Binding
350 Repairs & Maintenance
370 Advertising
380 Data Processing
390 Other Services
IV. Fixed Charges & Other Expenses
410 Rental or Real Property
430 Equipment Rental
440 Service and Main!. Contracts
450 Insurance & Bonding
490 Other Fixed Charges
V. Capital Outlay
[This Section Requires Cash Match]
510 Office Furniture & Equipment
530 Educational Equipment
540 Motor Vehicle
550 Other Equipment
580 Buildings, Stwcture & lmprov.
!Total
F orrn structure last revised I 2/31120 I 2
Department of Public Safety
Cash
$6,000
$6,000
$6,000
Number of Months: 12
In Kind Total
$600 $6,600
$0
$0
$600 $6,600
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$600 $6,6001
SECTION VIII I SOURCES OF PROGRAM REVENUE {ALL SOURCES)
FY 14-15 Harnett County Funding ID: 543-XXXX
Sponsoring Agency:
$6,000
10%
$600
$6,600
ReEntry, Incorporated
DPS/JCPC Funds
Local Match Rate
County Cash
Local Cash
Local Cash
Local In-Kind
Other
Other
Other
Other
TOTAL
Program: Psychological Services
* This is the amount of your request on your application
I Is the Local Match J_
/
ReEntry
$600
Required Local Match
We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in
accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the
applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice.
We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of
Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice.
All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the ~tate of
North Carolina.
Chair, County Board of Commissioners or County Finance Director
Danny Walton
Program Manager
Form structure last revised 12/31/2012
Department of Public Safety
Date
4/24/14
Date
Board Meeting
Agenda Item
Agenda Item 5 -F
MEETING DATE: May 19, 2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Change in summer hours for Anderson Creek Public Library
REQUESTED BY: Patrick Fitzgerald, Director
REQUEST:
Harnett County Public Library and the Hartnett County Library Board of Trustees
respectfully request a change in hours for the Anderson Creek Public Library for the summer
months. We request that Anderson Creek Public Library be open the following hours
beginning on Monday, June 23, and ending on Saturday, August 16:
Monday-3pm to 7pm
Tuesday-3pm to 7pm
Wednesday-1 Oam to 2pm
Thursday-1 Oam to 2pm
Saturday-1 Oam to 2pm
Thank you,
Patrick Fitzgerald
Director, Harnett County Public Library
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\pfitzgeraid\Downioads\agendaform20 I4.doc Page I of I
Board Meeting
Agenda Item
Agenda Item 5-G
MEETING DATE: May 19,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Approval of Memorandum of Agreement with County of Wake
REQUESTED BY: Gary Pope, Emergency Services
REQUEST:
I am requesting for the approval of the Memorandum of Agreement between County of
Wake and County of Harnett for providing emergency management support to property in
Town of Angier that is annexed by Wake County and also to deal with the requirements of a
rapidly escalating event at the Harris Nuclear site.
This Memorandum of Agreement has been favorably reviewed by the County Attorney.
COUNTY MANAGER'S RECOMMENDATION:
U:\agendafonn2014.doc Page 1 of 1
NORTH CAROLINA
WAKE COUNTY
WAKE AND HARNETI COUNTY
EMERGENCY MANAGEMENT
MUTUAl AID AGREEMENT
THIS AGREEMENT is entered into between the Counties of Wake and Harnett and is effective
upon the date of proper execution of each;
WITNESSETH:
WHEREAS, Chapter 166A of the North Carolina General Statutes authorizes the development of
mutual aid agreements for reciprocal emergency management aid and assistance between political
subdivisions in North Carolina providing they are consistent with the State Emergency Management
Programs and Plans, and;
WHEREAS, mutual aid agreements may include but are not limited to the furnishing or exchange
of supplies, equipment, facilities, personnel and services during emergencies as defined in North
Carolina General Statute 166A; and
WHEREAS, North Carolina General Statute 166A-19.15 states that the governing body of each
county is responsible for emergency management within the geographical limits of the county and all
emergency management efforts within the county will be coordinated by the county, including activities
of the municipalities within the County, and;
WHEREAS, municipalities with the authority to exercise general police powers within Harnett
County have annexed property extending into Wake County and;
WHEREAS, it is the intent of emergency management programs to reduce vulnerability of
people and property to damage, injury, and loss of life and property; prepare for prompt and efficient
rescue, care, and treatment of threatened or affected persons; provide for the rapid and orderly
rehabilitation of persons and restoration of property; and provide for cooperation and coordination of
activities relating to emergency and disaster mitigation, preparedness, response and recovery; and
WHEREAS, mutual aid agreements provide a mechanism to share public sector resources
throughout the nation; and
WHEREAS, the Counties of Wake and Harnett desire to render and receive mutual assistance
during emergencies; and
WHEREAS, this Agreement is made in an effort to complement the mutual aid agreement signed
between the County of Wake and the State of North Carolina by setting forth with the means of
resource coordination and open communication between the County of Wake and County of Harnett
during emergencies; and
WHEREAS, pursuant to North Carolina General Statute 166A-19.60 all functions and activities
performed under this Agreement are hereby declared to be governmental functions; and
WHEREAS, functions and activities performed under this Agreement are to be carried out for the
benefit of the general public and not for the benefit of any specific individual or individuals; and
WHEREAS, all immunities provided by law shall be full applicable as stated in North Carolina
General Statute 166A-19.60
NOW, THEREFORE, in consideration of the terms, conditions, and covenants expressed herein,
the parties agree as follows:
1. The Counties of Wake and Harnett shall participate in a coordinated sharing of resources for the
purposes of providing protection of the community;
2. That upon notification or request for resources from Wake County's local agency and provider
representatives within the geographical area of the Town of Angier's annexation within Wake
County, Harnett County shall provide resources and notify Wake County Emergency
Management or Wake County's Emergency Operations Center, if activated;
3. During a Rapidly Escalating Event Alert at the Harris Nuclear Power Plant, for the purposes of
Public Notification and Protective Action Decisions (PADs), Harnett County, through this
Agreement, authorizes Automatic Mutual Aid from Wake County to activate warning sirens and
issue Emergency Alert System messages on behalf of Harnett County prior to establishing
contact or concurrence with Harnett County;
4. If necessary, requests for additional resources will be jointly coordinated by the Emergency
Management Agencies of Wake and Harnett Counties to other governmental entities, private
sector agencies, and State Division of Emergency Management;
5. It is mutually understood that each party's foremost responsibility is to its own citizens. The
provisions of this document shall not be construed to impose an unconditional obligation on any
party to this agreement to provide aid and assistance pursuant to a request from another party.
Accordingly, when contacted by the recipient/local agency, provider's authorized representative
shall assess provider's own local situation in order to determine available personnel, equipment
and other resources prior to deployment of resources;
6. Unless otherwise agreed to by the Recipient and Provider, the Recipient shall pay to the
Provider all documented costs and expenses incurred by the Provider as a result of extending
aid and assistance;
a. Personnel-During the period of assistance, Provider shall continue to pay its employees
according to its then prevailing ordinances, rules and regulations. Recipient shall
reimburse Provider for all direct and indirect payroll costs and expenses, including but
not limited to travel and employee retirement benefits as provided by Generally
Accepted Accounting Principles. However, Recipient shall not be responsible for
reimbursing any amounts paid or due as benefits to Provider's personnel under the
terms of the North Carolina Workers' Compensation Act.
b. Equipment-Provider shall be reimbursed by Recipient for the use of its equipment
according to local, state or federal hourly rates or according to the actual replacement,
operation and maintenance expenses incurred.
c. Materials and Supplies-Provider shall be reimbursed by Recipient, for all materials and
supplies furnished, used or damaged during the period of assistance, except for the
costs of equipment, fuel and maintenance materials, labor and supplies, which shall be
included in the equipment rate above, unless such damage is caused by gross
negligence, willful and wanton misconduct, intentional misuse, or recklessness of
Provider's personnel.
7. This Agreement shall be binding upon Wake County and Harnett County in perpetuity, unless
terminated upon at least ninety {90) days advance written notice by one party to this
Agreement to each executive officer of every other participating entity.
8. This Agreement may be amended as necessary by written, joint agreement between the
Emergency Management Directors of Harnett and Wake Counties.
IN WITNESS WHEREOF, Wake County and Harnett County execute this Agreement in its name
and behalf by its Chief Executive Officer, who has signed accordingly and with concurrences of a
majority of its governing board, on the date indicated below.
COUNTY OF HARNED
Tommy Burns
County Manager
County of Harnett
AITEST:
Gina Wheeler
Clerk to the Board
County of Harnett
COUNTY OF WAKE
Jim Hartmann
County Manager
County of Wake
ATIEST:
Susan Banks
Clerk to the Board
County of Wake
Gary P e
Director
Harnett County Emergency Management
Joshua Creighton
Director
Wake County Emergency Management
Agenda Item $ -H
Board Meeting
Agenda Item
MEETING DATE: May 19,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Request permission to accept grant funds
REQUESTED BY: Tyrone L. Fisher, County Extension Director
REQUEST:
Harnett County Cooperative Extension requests permission to accept the Race to the Top
Grant from Child Care Networks, Inc. for the 2014-2015 fiscal year in the amount of
$12,237.
__ ,_,_v.,_, __ ,_l ___ , ~ r -->IH''<'-•-w•-~-.... ---------------•"'-----!>..
COUNTY MANAGER'S RECOMMENDATION:
l HIS INSTRUMENT HAS BEEN f~f \ IL '
B'i:r INANCE OFFICER
\
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June 28, 2013
\
a child care resource & referral agency
.......
Tyrone L. Fisher, County Extension Director
Harnett County
126 Alexander Drive, Suite 300
Lillington, NC 27546
Dear Mr. Fisher:
PO Box 1531
117 E. Salisbury St.
Pittsboro, NC 27312
(919) 542-6644
FAX (919) 542-0902
I am writing this letter to state our intent to enter into contract with Harnett County for
services under the federal Race to the Top Early Learning Challenge grant. Child Care
Networks has already executed its contract for this grant with Child Care Resources,
Inc., which received the grant funds from the NC Division of Child Development and
Early Education. As soon as we receive the templates that we must use for contracts
with subgrantees, we will issue a contract to Harnett County for the Race to the Top
grant. We expect that this will occur within the next two weeks.
The Race to the Top contract effective dates are January 1, 2013 to September 30,
2015, with a budget year matching the calendar year. The amounts that Child Care
Networks will grant to Harnett County per year are:
2013--$9,619
2014--$12,237
2015--$12,237
All grant amounts are subject to availability of funds. Expenses incurred under this grant
will be reimbursable back to January 1, 2013.
If you have any questions, please contact Marie Gaster, Director of Business and
Finance, as I will be out of the office July 1-4. You can reach her at 919-542-6644 ext.
17 or marie@childcarenetworks.org.
Sincerely, ()
./J . I --1-J._ -~~>/ll l/~ (jtuAJcvVLOV r l-~
Erin Suwattana
Executive Director
919-542-6644 ext. 14
I l·niJNI "·:•'" ol
! Ch:ltham C~unf":\
Agenda Item 5 -I
Board Meeting
Agenda Item
MEETING DATE: May 19,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS~
SUBJECT: Request permission to submit Grant application V (fl/
REQUESTED BY: Tyrone L. Fisher, County Extension Dire or
REQUEST:
Harnett County Cooperative Extension requests permission to submit an application to the
Lawrence Foundation in the amount of$130,555 to assist in funding the Harnett County
Parents As Teachers Program
COUNTY MANAGER'S RECOMMENDATION:
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the Lawrence Foundation Page 1 of 1
About The Lawrence Foundation
The Lawrence Foundation is a private family foundation focused on making grants to support environmental,
education, human services and other causes.
Jeff Lawrence co-founded Trillium Digital Systems in 1988. Trillium was headquartered in Los Angeles,
California and developed and licensed communications software to communications equipment manufacturers
throughout the world. Intel Corporation acquired Trillium in August 2000. Jeff left Intel Corporation in 2002 and
is currently at Clivia Systems. Jeff Lawrence and Diane Troth (husband and wife), established the Lawrence
Fo!Jndation in 2000 with some of the proceeds received from the acquisition by Intel. They feel it is important
to give something back and support organizations that are trying to make the world a better place.
The Lawrence Foundation assets are currently about $4 million. We currently receive over 1000 grant requests
per year. The average family foundation receives about 150 grant requests per year (source: ASF). We are,
unfortunately, only able to fund about St~ (by number, not dollars) of the requests that we receive.
We have made over 400 grants and commitments worth over $4 million since our inception. We have made both
program and operating grants and ;, one case also directly sponsored, organized and hosted a workshop that
brought together academics, non-profits and funders to ex.plore the issue of environmental economics. Our
grants have been primarily for environmental, human services and other causes. By way of comparison, the top
4 areas of family foundation grant making in the U.S. are education, human services, health and the arts and
culture (source: ASF).
I Grants Made by All Family Foundations I
I Area 11 s tsooo> 11 % I
I Education 11 $688,01611 30.7?'. I
I Human services 11 s4o3,39711 18.0% I
I Health 11 sz9s,az411 13.1% I
I Arts, culture, humanities 11 sz19,6z71! 9.8~ I
I Religion 11 $165,841 11 7.4';,; I
I Public I society benefit 11 $134,466 11 6.0% I
I Environment and animals 11 sn7,741 11 5.7~; I
I Science and technology II $29,134 II 1.3~·. I
I 9-11 II $10,170 II 0.9% I I Social science, public policy II $17,929 II 0.8% I
l1:1ternational I foreign affairsll $15,688 II 0.7% I
I Disaster relief ll $13,447 II 0.6:b I
I Other 11 $109,81411 4.9~: I
I Total llsz,z41 ,09411 100.0:::; I
I Source: ASF, 1003 for 1002 I
Our initial mission statement was faiily broad and is becoming more narrow;y focused as we learn what value
we can bring to the non-profit world. Our grants now tend towards supporting e:wironmental and human
services and ou-·,er causes. Our initial grants were generally unsolicited one year program grants. We have been
http://thelawrencefoundation.org/aboutlindex.php 5/6/2014
the Lawrence Foundation Page 1 of 1
RESOURCES
Grants
Grants are awarded twice a year. The grant application process is fairly simple and is initiated by submitting a
grant application using the Common Grant Application. There is no fee for grantseekers to use the Common
Grant Application. Specific advice about the types of grants that we will or will not fund and our deadlines is
available at Grant Guidelines. Detailed information about all of the grants we have approved is available at
Grant Recipients and our 990-PFs. This should give you an insight into our interests and how they have evolved
over time. If you think your grant application will fall within our areas of interests then the process for
submitting a grant application and the information we would like to see in the application is available at
ApPlication Process.
The Common Grant Application web site has tables that list the number of grant applications we have received
during each year and the number and dotl.ar amounts of grants that we have approved in each of those years.
Grants that have been approved in one year may be paid over one or more years. As of our December 2012
cycle, we have received a total of 5,971 grant applications since the inception of our foundation and approved
373 of those applications for a total of $3.817,268.
Click here to view The Lawrence Foundation statistics 011 the Common Grant Application website.
:: 2012. Th.f!' Lawrence fOLindatU.,,. AU ri'i!flts reserv,;-d. SXl w;tshire Blv;J., :;.uit.e 207 1 Santa ~mt:a, CA 90401
T<>d•;"s Date: Tuew•v, May 06, 2014 • Last Moo•f''<l: Tuesday. December 10. 2013
http://thelawrencefoundation.org/grants/ 5/6/2014
Board Meeting
Agenda Item
Agenda Item S· ::;:
MEETING DATE: May 19, 2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: U.S. Department of Justice Community Oriented Policing Services
REQUESTED BY: Sheriff's Office
REQUEST:
The Harnett County Sheriffs Office request permission to apply and if the grant is awarded
by the U.S. Department of Justice Community Oriented Policing Services then permission to
accept the award. The United States Department of Justice Community Oriented Policing
Services has announced the COPS Hiring Program -Fiscal Year (FY) 2014. Applicants may
request funds to hire new officers. The announcements states "the issue of school safety
continues to be a national priority with the law enforcement community, educators, and the
general public. As such, additional consideration will also be given for applicants who
indicate that the officer position(s) requested will be deployed as a School Resource Officer
(SRO)." The announcement states the accepting of applications will open in Mid to late
May.
The Harnett County Sheriff's Office would like to apply for funds through this grant to fund
a School Resource Deputy for a future school. The grant would fund seventy-five (75%) of
the salary and fringes for three years. The Sheriffs Office is asking the Harnett County
Board of Education to consider funding the twenty-five (25%) matching fund that is required
by the grant.
The Salary with benefits will be approximately$ 52,047.00 the first year. The 25% local
match will be approximately $13,012.00 the first year. The total cost for the local match for
three years will be$ 42,037.00. (This is based on a 2% increase in salary each year, 2.5%
increase of salary step increase on second and three year and a 3 % increase in cost of fringes
each
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Cathy Ryals
From: Kimberly A. Honeycutt
Sent:
To:
Monday, May 12, 2014 2:47 PM
Cathy Ryals
Subject: RE: Gary McNeill FW: USDOJ Grant
Print this and attach it to that paperwork-also, can you keep a copy of the entire package?
Thanks!
Kimberly A. Honeycutt, CLGFO
Finance Officer
Harnett County Finance
P.O. Box 760 (mail)
102 East Front Street (physical}
Lillington, NC 27546
(910) 893 -7557 (main)
(910) 814-6093 (direct)
(910) 893-3445 (fax)
From: Cathy Ryals
Sent: Monday, May 12, 2014 2:27PM
To: Kimberly A. Honeycutt
Subject: Gary McNeill FW: USDOJ Grant
From: Gary McNeill
Sent: Monday, May 12, 2014 12:40 PM
To: Cathy Ryals
Subject: RE: USDOJ Grant
1 met with Tom Frye, he is going to submit it to his board which should be before next Commissioners meeting. After
three years, the position will be funded completely by the school board just as the other School Resource Officers are
being funded.
Gary C. McNeill, Major
Harnett County Sheriff's Office
Office: 910-893-0102
Fax: 910-814-0487
Cell: 910-890-6039
From: Cathy Ryals
Sent: Monday, May 12, 2014 11:56 AM
To: Gary McNeill
Subject: FW: USDOJ Grant
Importance: High
1
Garv
" ' The Agenda Item for COPS Hiring, has there been a request submitted to the BOE's Board for approval on the 25% local
match? Also, after the three years and the grant runs out who will fund this position?
Ca£h:j S. R yC!li-
'Projects/(jrants :finance & Accounting Syeciafist
Harnett
COUNTY
strong roots • new growth
2
Board Meeting
Agenda Item
Agenda Item S-K
MEETING DATE: May 5, 2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Donation
REQUESTED BY: Sheri1 ffRollins
REQUEST:
Automotive Transformations of Angier has agreed to donate $ 920.20 in paint and painting
materials for the Sheriffs Office tJtAAJ.lvehicle.
Quote attached.
COUNTY MANAGER'S RECOMMENDATION:
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An LKO Company
RALEIGH, NC
1500 WATERFIELD DRIVE
GARNER, NC 27529
BILL TO
352927
AUTOMOTIVE TRANSFORMATIONS
257 MEDICAL DR
ANGIER, NC 27501-6085
QUOTE DATE I EXPIRE DATE I SALES REP
04/22/14 04/27/14 J023/
JOB NUMBER I WRITTEN BY
KEITH WATERS
PRODUCT I DESCRIPTION
UTC399096/04
A3.8 ACTIVATOR FOR 3.8 HSP QT
3.35-VOC
UTC399170
3.8 SYSTEM BLACK
3/4 GALLON
KEY90
WAX I GREASE REMOVER;GALLON
3.2-VOC NOT COMPLIANT IN CA.
MRK18118447
SCUFF PAD RED[V-FINE]4.5X9
MMM01218
P400 GRIT 61N RED HOOKIT
50 PER PK
UTC399084/04
890 FLATTENING AGENT QT
6.31-VOC
MERCHANDISE TOTAL HANDLING
860.00 0.00
Quotation QUOTE# RN371565
LOCATION 196
DATE 04/22/14
PAGE 1 OF 1
SHIP TO
1 AUTOMOTIVE TRANSFORMATIONS
257 MEDICAL DR
ANGIER, NC 27501-6085
CUSTOMER P/0 NUMBER I PAYMENT TERMS
COD -COLLECT ON DELIVERY
CONTACT I SHIP VIA
* COMPANY TRUCK 19605
LIST PRICE PRICE EXTENSION
3 88.80 60.00 EA 180.00
3 182.40 120.00 EA 360.00
30.15 20.00 EA 20.00
5 31.20 19.00 EA 95.00
26.36 100.00 cs 100.00
3 50.40 35.00 EA 105.00
MISC CHARGE TAX FREIGHT QUOTE TOTAL
0.00 60.20 0.00 920.20
Notih Carolina Departtnent of Public Safety
Law Enforce1nent Services Section
Pat McCrory, Governor
Frank L. Perry. Secretary
Sheriff Larry Rollins
Harnett County Sheriffs Office
P 0 Box 399
Lillington, NC 27546
Sheriff Rollins
Drew Harbinson. Director
29 April ?.0 14
rt is authorized to paint and decal vehicles received through the DLA/ 1033 program
You may paint and decal the MRAP ~'OU received through the Federal 1033 program.
Please feel free to call with any questions or problems.
1.-\\\ f.'-l'OH( Dll-'-I
~~ R I I! 15 ~Er i lO'\
MAIIJ!\G ADDRESS:
4235 'v1aii Service Center
Raleigh. NC 2769lJ-4235
!:-mail: lc,,;·((NCDPS org
/
I c /V/')
J ·~;;·1//1-/. ,• ;/.) ' I .. ..--/--
/ ~, ·{t u-<7 (:_~~ /{1<-Z-te-<-7
David 'A Farmer
State Point of Contact 1033 Program
NC Department of Public Safety
Law Enforcement Services Section (LESS)
919-662-4738
DEPARTMENT OF PUBLIC SAFETY
P~E .rf.H! f-'R0TfCT PR(PAR(
-\n Equal Opp;1rtuniry.'.\fnnnali1c -\C!il'n Empk·,~r
LOCAriOI':
200 Leagan Drive
Raleigh. NC: 2":'603-35R9
l elephone: 919-":73-2823
rax: 919-773-2845
Agenda Item 5 -L
Board Meeting
Agenda Item
MEETING DATE: May 19,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Grant awarded equipment
REQUESTED BY: Sheri' JIRollins
REQUEST:
The North Carolina Highway Traffic Safety Grant has awarded Harnett County a Kustom
Signals Pro Laser 4 serial# LF3545. Valued at$ 3,800.00
This award was based on the Traffic Safety points system.
No match.
COUNTY MANAGER'S RECOMMENDATION:
THIS INSTRUMENT HAS BEEN REVIEWED
BY H !NANCE OFFICER
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Agenda Item ~ -1\1
Harnett
COUNTY
RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS
SUPPORTING NC DEPARTMENT OF TRANSPORTATION'S
IMPROVEMENTS TO BUFFALO LAKE ROAD
www.harnett.org
WHEREAS, the NC Department of Transportation (NCDOT) has requested a resolution
from the County of Harnett supporting improvements to Buffalo Lake Rd (SR-1115); and
WHEREAS, NCDOT proposes to widen Buffalo Lake Rd (SR-1115) at its intersection
with NC 87 to accommodate dual left tum lanes and a right tum lane; and
WHEREAS, such improvements are needed to enhance the safety and the operational
efficiency of the intersection as western Harnett continues to experience rapid growth; and
WHEREAS, the construction of these improvements will be at no cost to the County of
Harnett.
NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of
Commissioners supports and encourages NCDOT's improvement to Buffalo Lake Rd (SR-1115)
which will include the widening of Buffalo Lake Rd (SR-1115) at its intersection with NC 87 to
accommodate dual left tum lanes and a right tum lane. The Harnett County Board of
Commissioners appreciates NCDOT' s continued efforts to improve safety and reduce congestion
in the County.
Adopted the 19th of May, 2014.
Joe Miller, Chairman
Attest:
Margaret Regina Wheeler, Clerk
strong roots • new growth
Agenda Item ']
May 19, 2014 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
AGRICULTURAL ADVISORY BOARD
We have a vacancy for on this board for District 4.
BOARD OF ADJUSTMENT
We have a vacancy for an alternate member on this board for District 1.
HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
HISTORIC PROPERTIES COMMISSION
We currently have a vacancy for a regular member in District 3.
We currently have a vacancy for a regular member in District 5.
MID-CAROLINA AGING ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
PLANNING BOARD
We have a vacancy for a regular member in District 2.
Page 1 -Appointments
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Board Meeting
Agenda Item
MEETING DATE: May 19, 2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Public Hearing-Proposed Zoning Change-Calvin Hardy, Jr
REQUESTED BY: Jay Sikes, Manager of Planning Services
REQUEST:
Landowner/Applicant: Calvin Hardy, Jr;/Pat Ellis; 1.1+/- acres; From Commercial to RA-
20R Zoning, 5442 NC 87 N; Barbecue Township.
The Planning Department Staff recommended approval of the request based on compatibility
with Harnett County regulatory documents and would not have an unreasonable impact on
the surrounding community and will enhance the public health, safety, and general welfare.
On May 5, the Harnett County Planning Board reviewed this application. The site is
contiguous to existing residential zoning, therefore was not analyzed for small scale
rezoning. The Harnett County Planning Board voted unanimously to recommend approval of
this rezoning application based on compatibility with Harnett County regulatory documents
and would not have an unreasonable impact on the surrounding community and will enhance
the public health, safety, and general welfare
COUNTY MANAGER’S RECOMMENDATION:
STAFF REPORT Page 1 of 5
REZONING STAFF REPORT
Case: 14-35
Jay Sikes, Mgr. of Planning Services
jsikes@harnett.org
Phone: (910) 893-7525 Fax: (910) 814-8278
Planning Board: May 5, 2014 County Commissioners: May 19, 2014
Requesting a Rezoning from Commercial to RA-20R
Applicant Information
Owner of Record: Applicant:
Name: Calvin R. Hardy, Jr Name: Pat Ellis
Address: 5442 NC 87 N. Address: 5442 NC 87 N.
City/State/Zip: Sanford, NC 27330 City/State/Zip: Sanford, NC 27330
Property Description
PIN(s): 9569-72-5807.000 Acreage: 1.1 Acres
Address/SR No.: 5142 NC 87 N.
Township:
(09) Johnsonville
(10) Lillington
(11) Neill’s Creek
(12) Stewart’s Creek
(13) Upper Little River
(01) Anderson Creek
(02) Averasboro
(03) Barbecue
(04) Black River
(05) Buckhorn
(06) Duke
(07) Grove
(08) Hectors Creek
Vicinity Map
Vicinity Map
STAFF REPORT Page 2 of 5
Physical Characteristics
Site Description: The site is currently occupied
by 2 residences and an accessory building.
Surrounding Land Uses: several commercial
uses and residential structures.
Aerial Photograph
Services Available
Water:
Public (Harnett County)
Private (Well)
Other: Unverified
Sewer:
Public (Harnett County)
Private (Septic Tank)
Other: unverified
Transportation:
Annual Daily Traffic Count:
15,000 trips per day
Site Distances: Good
Zoning District Compatibility
The following is a summary list of general uses,
for actual permitted uses refer to the Zoning Ordinance.
CURRENT REQUESTED
Commercial RA-20R
Parks & Rec X
Natural Preserves X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated
Manufactured Homes X
Multi-Family
Institutional X
Commercial Services X
Retail X
Wholesale
Industrial
Manufacturing
Zoning Map
STAFF REPORT Page 3 of 5
Land Use Classification Compatibility
ZONING LAND USE
RA-20R RDN
Parks & Rec X X
Natural Preserves X
Bona Fide Farms X X
Single Family X X
Manufactured Homes,
Design Regulated
Manufactured Homes X X
Multi-Family X
Institutional X
Commercial Service X
Retail X
Wholesale
Industrial
Manufacturing
Future Land Use Map
Evaluation
Yes No The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The impact to the surrounding community is reasonable, as the requested
zoning district is similar in nature to much of the existing development of the area and
it would not cause any inconvenience or harm to the community.
Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning district, RA-20R, is compatible with the existing Land
Use Classification, Rural Development Node. This classification is meant to encourage a
combination of different/ mixed uses, including but not limited to commercial &
residential.
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested zoning to RA-20R would maintain the public health, safety
and general welfare due to the other residential uses in the area.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness
REASONING: This request does not need to be evaluated for a small scale rezoning
because it is contiguous to an RA-20R zoning.
On May 5, the Harnett County Planning Board voted unanimously to recommend
approval of this Rezoning application based on the existing zoning compatibility to the
surrounding properties.
Suggested Statement-of-Consistency (Staff concludes that…)
The requested rezoning to RA-20R is compatible with Harnett County regulatory documents and would
not have an unreasonable impact on the surrounding community and will enhance the public health,
safety, and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning
request be APPROVED.
STAFF REPORT Page 4 of 5
Site Photographs
Subject Property Adjacent Property
Property across from Hwy 87 Adjacent Properties
STAFF REPORT Page 5 of 5
2nd residence on subject property Rear yard of subject & adjacent property
Hwy 87 Hwy 87
Attachments
Original Rezoning Application
Justification Statement
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. I
PLANNING SERVICES REPORT
April 2014
Monthly Status Report For
Planning, Inspections & Central Permitting
Fiscal Year 2013-2014
2
Table of Contents
I. Revenue Breakdown
Inspections:
Inspection Revenue…………………………………………………………………….….3
Planning:
Activity Report…………………………….……………………………………….………..4
Planning Revenue…………………………….……………………………….……………9
Cell Tower Revenue…………………………………………………………….…….…..10
Recreational Fees……………………………………………………………….…….…..11
A.M.P.I. ……………………………………………………………………………….…....12
Environmental Health:
E-Health Revenue…………………………………………………………………….…...13
Food & Lodging Revenue………………………………………………………………...14
Public Utilities:
Public Utilities Revenue……………………………………………………………..…….15
Fire Marshall:
Fire Marshall Revenue……………………………..………………………………….…..16
II. Applications & Permits
Permits:
Permits Issued By Month………………….…….…………………………………..…....17
Permits by SFH/Manufactured Homes…………………………………………………..18
Valuations:
Permit Valuations……………………………….…………………………….….…….…..19
III. Township Information:
Recreational Fee ……………………………………………………………………………..….....20
Lots…………………………………….….……………………………………………………..……21
Applications………………….……….………………………………………………………..…....22
3
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $137,669 $116,790 $65,855 $80,112 $70,145 $82,664 $64,481 $88,041 $89,842 $96,144 $111,329 $116,899 $1,119,971
FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119
FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594
FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412
FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912
FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862
FY 13-14 $127,150 $112,368 $61,868 $78,174 $61,113 $40,752 $94,942 $62,630 $89,368 $87,892 $-$-$816,257
Inspection Revenue
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
4
Planning Activity Report For April 2014
Board Of Adjustments
Appeal Cell Tower
Swmh /
Dwmh PUD Commercial Variance Total
Monthly 1 5 6
Year To Date 0 5 3 0 24 1 33
Recreational Fees For Major Subdivisions
Townships Total For Month Year To Date Total (since f.y. 06)
Anderson Creek $ - $ - $ 937,000.00
Averasboro $ - $ - $ 6,500.00
Barbecue $ - $ 73,000.00 $ 323,000.00
Black River $ - $ - $ 29,500.00
Buckhorn $ - $ -
Duke $ - $ -
Grove $ - $ -
Hectors Creek $ 8,500.00 $ 67,000.00
Johnsonville $ - $ - $ 191,500.00
Lillington $ - $ -
Neills Creek $ - $ -
Stewarts Creek $ - $ - $ 77,500.00
Upper Little River $ - $ - $ 49,000.00
Totals $ - $ 81,500.00 $ 1,681,000.00
Preliminary Major Subdivisions
Townships Number Of Subdivisions By Month Number of Lots By Month YTD
Anderson Creek Approved 186
Reviewed & Placed On Hold 54
Averasboro Approved 0
Reviewed & Placed On Hold 0
Barbecue Approved 0
Reviewed & Placed On Hold 0
Black River Approved 0
Reviewed & Placed On Hold 0
Buckhorn Approved 0
Reviewed & Placed On Hold 0
Duke Approved 0
Reviewed & Placed On Hold 0
Grove Approved 0
Reviewed & Placed On Hold 0
Hectors Creek Approved 104
Reviewed & Placed On Hold 0
Johnsonville Approved 0
Reviewed & Placed On Hold 0
Lillington Approved 0
Reviewed & Placed On Hold 0
Neills Creek Approved 0
Reviewed & Placed On Hold 0
Stewarts Creek Approved 0
Reviewed & Placed On Hold 0
Upper Little River Approved 21
Reviewed & Placed On Hold 0
5
Preliminary Major Subdivision Totals
Monthly
Number Of Subdivisions Number Of Lots
Approved 0 0
Reviewed & Placed On Hold 0 0
Year To Date
Number Of Subdivisions Number Of Lots
Approved 4 311
Reviewed & Placed On Hold 1 54
Final Major Subdivisions
Townships Number Of Subdivisions
Number of Lots
By Month YTD
Anderson Creek Approved 2 57 96
Reviewed & Placed On Hold 0
Averasboro Approved 0
Reviewed & Placed On Hold 0
Barbecue Approved 2 59 147
Reviewed & Placed On Hold 36
Black River Approved 0
Reviewed & Placed On Hold 0
Buckhorn Approved 0
Reviewed & Placed On Hold 0
Duke Approved 0
Reviewed & Placed On Hold 0
Grove Approved 0
Reviewed & Placed On Hold 0
Hectors Creek Approved 0
Reviewed & Placed On Hold 0
Johnsonville Approved 0
Reviewed & Placed On Hold 0
Lillington Approved 0
Reviewed & Placed On Hold 0
Neills Creek Approved 0
Reviewed & Placed On Hold 0
Stewarts Creek Approved 7
Reviewed & Placed On Hold 0
Upper Little River Approved 0
Reviewed & Placed On Hold 0
Final Major Subdivision Totals
Monthly
Number Of Subdivisions Number Of Lots
Approved 4 116
Reviewed & Placed On Hold 0 0
Year To Date
Number Of Subdivisions Number Of Lots
Approved 11 250
Reviewed & Placed On Hold 1 36
Minor Subdivisions
Monthly Number Of Subdivisions Number Of Lots
Approved 6 9
Year To Date Number Of Subdivisions Number Of Lots
Approved 57 85
6
Exempt Subdivisions
Monthly Number Of Subdivisions Number Of Lots
Approved 8 13
Year To Date Number Of Subdivisions Number Of Lots
Approved 116 214
Flood Zone Permits Issued
Monthly 0
Year To Date 193
Zoning Inspections
Monthly 53
Year To Date 317
Manufactured Home Park License Issued
Monthly Number Of Parks Number Of Lots
Approved 10 80
Year To Date Number Of Parks Number Of Lots
Approved 85 1231
Manufactured Home Park Inspections
Monthly Number Of Inspections 7
Year To Date Number of Inspections 160
Rezoning Requests
Monthly
Type Of Request P.B. Action C.C. Action
1
RA-20M to
Commercial 2 Approved Approved 2
1
RA-40 to
Commercial Denied Denied
Year To Date
Total Number Of Requests P.B. Action C.C. Action
3 3 Approved Approved 3
Denied Denied
Text Amendments
Monthly 0
Year To Date 11
Violations
Monthly Complaints Resolved Pending
5 3 2
Year To Date Complaints Resolved Pending
63 40 23
Commercial Site Plan Reviews
Monthly 1
Year To Date 18
Abandoned Mobile Home Project Initiative (A.M.P.I)
Monthly
S.W.M.H. D.W.M.H. TOTALS
Contracts 0 0 0
Removed 0 0 0
Year To Date
S.W.M.H. D.W.M.H. TOTALS
Contracts 0 0 0
Removed 0 0 0
7
Special Project Activity
April 2014
New
Planning Staff is in the process of completing a pre-grant application for Land Use Funds through the NC Wildlife
Resource Commission.
Ongoing
The Fort Bragg Regional Alliance has completed its Sustainable Growth Management Plan and will present to the board
in the future.
Planning staff members formed a Harnett County Transportation Advisory Group to meet quarterly to discuss county
issues.
Staff Reviewing Commercial Site Plans for:
New
1. PDMX Motocross Facility
2. Kidd Shooting Range/Pistol Pit
Ongoing
3. Army Medical Building (Hwy 87)
4. Anderson Creek Commercial Complex
5. Campbell University Weight Room at Football Field House
6. Holle Kennels
7. Hanson Aggregates Expansion
Hold
Neill’s Creek Land Use Plan. (See Above)
Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area Plan.
Development of the Problem Properties Task Force (No funding approved for FY:2013)
Staff has completed a draft version of a Firearms Discharge Ordinance.
8
Upcoming
Harnett County Planning Board Meeting:
Monday, May 5, 2014
Proposed Zoning Change:
Landowner/Applicant: Calvin R Hardee Jr. / Pat Ellis
1.1+/- acres; From Commercial to RA-20R Zoning
NC Hwy 87 North; Barbecue Township
Proposed Zoning Change:
Landowner/Applicant: Linda Marie Natole
1.0 +/- acres; From RA-20R to Commercial
Intersection of Elliott Bridge Road and Bethel Baptist Road
Anderson Creek Township
Harnett County Board Of Adjustment Meeting:
Monday, May 12, 2014
Conditional Use
1. BA-CU-12-14. Bailey, Lillie M. / Faye E Wilcox. A Daycare / Learning Center in an RA-20R Zoning
District; Lillington Township; PIN # 0558-27-2463.000; SR # 2034 (Joel Johnson Road).
2. BA-CU-13-14. Sexton, Eloise G; Kenneth Sexton, Laura Denning / The Winston 401 Group, LLC. A
Multi-family Townhome Development in an RA-30 Zoning District; Neill’s Creek Township; PIN # 0670-
98-2503.000; SR 1532 (Main Street Buies Creek).
9
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $14,950 $24,040 $7,240 $13,055 $7,175 $12,020 $10,440 $28,745 $11,240 $12,815 $11,840 $18,230 $171,790
FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194
FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345
FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525
FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218
FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423
FY 13-14 $4,934 $5,470 $11,157 $7,156 $8,598 $8,791 $5,552 $11,063 $17,782 $10,291 $-$-$90,794
Planning Fees
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
10
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $-$-$-$-$-$-$18,000 $-$-$4,500 $-$22,500
FY 08-09 $8,750 $-$-$-$6,000 $-$-$-$-$4,500 $4,500 $-$23,750
FY 09-10 $-$-$-$-$-$4,300 $-$4,500 $49,500 $-$-$4,250 $62,550
FY 10-11 $4,500 $-$-$-$-$-$4,500 $-$-$-$-$-$9,000
FY 11-12 $-$15,000 $-$-$5,000 $-$-$-$-$4,500 $4,500 $-$24,500
FY 12-13 $13,500 $4,500 $-$4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $-$164,00
FY 13-14 $11,500 $1,000 $28,000 $6,500 $1,000 $2,000 $2,000 $1,000 $5,000 $3,000 $-$-$61,000
Cell Tower Fees
No cell tower fees were tracked prior to February of 02-03
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
11
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $75,000 $-$86,000 $9,500 $67,000 $15,000 $56,500 $81,000 $11,000 $-$25,000 $74,500 $500,500
FY 08-09 $-$18,500 $-$-$5,500 $-$-$40,000 $-$71,000 $10,500 $57,500 $203,000
FY 09-10 $-$96,500 $15,000 $-$500 $-$15,000 $-$30,500 $-$9,500 $17,000 $184,000
FY 10-11 $-$20,000 $49,500 $-$5,500 $-$-$15,500 $23,000 $21,500 $-$13,000 $148,000
FY 11-12 $35,500 $-$-$35,000 $16,000 $-$92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000
FY 12-13 $-$55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $-$-$15,000 $28,000 $-$215,000
FY 13-14 $7,500 $6,500 $59,000 $-$-$-$8,500 $-$-$26,500 $-$-$108,000
Recreational Fees
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
12
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $1,200 $530 $904 $1,325 $952 $1,859 $500 $509 $996 $32 $272 $9,078
FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,946
FY 09-10 $1,666 $561 $740 $1,964 $350 $-$868 $-$1,885 $1,600 $616 $-$10,249
FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,195
FY 11-12 $-$250 $287 $-$-$-$-$-$350 $-$1,250 $-$2,137
FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $-$-$70 $-$9,634
FY 13-14 $-$-$-$-$-$-$-$-$-$-$-$-$-
Abandoned Manufactured Home Planning Initiative Fees
No A.M.P.I. fees were tracked prior to November of FY 05-06
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
13
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $21,975 $19,050 $16,075 $17,800 $16,050 $11,575 $22,500 $17,225 $17,775 $21,950 $18,700 $16,600 $217,275
FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,400
FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,250
FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,325
FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,525
FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,375
FY 13-14 $26,600 $30,775 $27,050 $22,750 $22,050 $22,800 $26,700 $19,900 $27,425 $25,225 $-$-$251,275
Enviromental Health Revenue
Based upon fees received & processed through Central Permitting
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
14
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $-$700 $600 $400 $700 $600 $800 $600 $600 $1,400 $200 $1,000 $7,600
FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200
FY 09-10 $800 $1,100 $200 $400 $-$400 $600 $200 $-$200 $400 $400 $4,700
FY 10-11 $600 $400 $1,000 $300 $400 $-$400 $400 $700 $300 $400 $700 $5,600
FY 11-12 $200 $800 $400 $400 $400 $200 $300 $-$500 $-$200 $-$3,400
FY 12-13 $400 $400 $-$800 $-$-$200 $400 $200 $400 $500 $200 $3,500
FY 13-14 $200 $200 $200 $-$-$-$-$-$400 $600 $-$-$1,600
Food & Lodging Revenue
Based upon fees received & processed through Central Permitting
No food & lodging fees were tracked prior to August FY 07 -08
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
15
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $49,465 $115,689 $63,470 $85,155 $52,725 $51,470 $53,715 $32,620 $51,035 $43,855 $54,795 $52,125 $706,119
FY 08-09 $76,555 $33,430 $41,130 $50,815 $23,300 $27,385 $21,160 $33,840 $24,585 $31,190 $39,955 $47,210 $450,555
FY 09-10 $48,335 $57,700 $40,520 $50,505 $50,905 $20,420 $51,285 $31,880 $54,305 $67,815 $24,445 $68,095 $566,210
FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290
FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480
FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025
FY 13-14 $25,085 $35,825 $36,690 $43,500 $17,725 $13,775 $27,605 $22,555 $39,485 $37,925 $-$-$300,170
Public Utilities Fees
Based upon fees received & processed through Central Permitting
Includes water, sewer, sprinkler taps & water meters
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
16
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$5,000
$10,000
$15,000
$20,000
$25,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $1,425 $1,365 $1,210 $2,045 $855 $835 $1,075 $1,660 $1,465 $1,370 $1,350 $1,835 $16,490
FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065
FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443
FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172
FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930
FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534
FY 13-14 $2,530 $1,594 $3,289 $1,722 $926 $725 $3,251 $862 $1,023 $650 $-$-
Fire Marshall Fees
Based upon fees received & processed through Central Permitting
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
17
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY12-13
FY 13-14
0
500
1,000
1,500
2,000
2,500
3,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY
Total
FY 07-08 285 305 216 299 192 250 208 251 223 273 318 285 3,105
FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413
FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900
FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085
FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557
FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783
FY 13-14 263 248 174 211 187 161 203 186 319 286 0 0 2,238
Permits Issued By Month
Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY12-13
FY 13-14
18
Permit Type July Aug Sept Oct Nov Dec Jan Feb March April May June Totals
Manufactured 11 9 7 19 11 25 12 6 14 18 132
Single-Family 73 83 48 53 43 11 42 42 64 54 514
Total 84 92 55 72 54 36 54 48 78 72 645
0
100
200
300
400
500
600
700
July Aug Sept Oct Nov Dec Jan Feb March April May June Totals
Manufactured and SFH Permits
Manufactored Home Single-Family Total
19
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $9,523,208 $15,974,931 $10,566,088 $12,474,891 $11,435,765 $8,608,283 $10,833,271 $7,458,094 $14,023,150 $13,569,455 $14,860,887 $12,131,716 $141,459,739
FY 08-09 $12,691,631 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,870
FY 09-10 $11,379,224 $10,362,784 $10,638,492 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,314 $9,830,598 $9,402,588 $116,415,141
FY 10-11 $11,252,733 $7,950,958 $8,345,311 $11,182,071 $10,872,478 $11,426,556 $8,228,678 $11,513,785 $14,305,568 $13,132,419 $13,407,863 $1,403,883 $123,022,303
FY 11-12 $11,473,930 $273,697 $9,121,214 $10,094,638 $8,891,826 $4,212,104 $7,595,696 $10,643,099 $7,896,499 $8,047,635 $15,469,436 $12,968,827 $106,688,601
FY 12-13 $6,648,277 $11,216,486 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,203 $12,334,320 $12,393,618 $11,295,201 $9,394,109 $10,291,523 $123,449,689
FY 13-14 $13,270,018 $10,211,222 $5,736,233 $9,105,513 $5,639,513 $1,558,260 $6,553,020 $6,817,970 $10,994,367 $8,907,093 $-$-$78,793,209
Residential Application Valuation By Month
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
20
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Anderson
Creek
Averasboro Barbecue Black River Buckhorn Duke Grove Hectors
Creek
Johnsonvill
e
Lillington Neills
Creek
Stewarts
Creek
Upper Little
River
Fees $937,000 $6,500 $323,000 $29,500 $0 $0 $0 $58,500 $191,500 $0 $0 $77,500 $49,000
Recreation Fees By Township (TOTALS SINCE 10/1/06)
No recreational fees were tracked prior to October of FY 06-07
21
0
200
400
600
800
1000
1200
1400
1600
1800
2000
Anderson
Creek
Averasboro Barbecue Black River Buckhorn Duke Grove Hectors
Creek
Johnsonvill
e
Lillington Neills
Creek
Stewarts
Creek
Upper Little
River
Lots 1874 13 646 59 0 0 0 118 383 0 0 155 98
Lots By Township (TOTALS SINCE 10/1/06)
No lots were tracked prior to October of FY 06-07
22
0
100
200
300
400
500
600
700
800
900
1000
Township Applications YTD 13-14
Demolition -
Add/Alter Residential -
Add/Alter Non-Residential -
Stores & Other Customer Service -
Office/Bank Plaza -
Hospitals, Institutions & Schools -
Commercial Activities -
Industrial, Public Works & Utilities -
Church or other Religious -
Amusement,Social or Recreational -
Hotels/Motels -
Munufactored Homes -
Multiple family Dwellings -
Duplex Dwellings -
Single family Dwellinngs -
Other Non-residential -
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
903-46 1 0-4 1 0-33-50 Contracted Services/Misc. $ 45,000.00
903-4610-41 0-43-21 Repair/Maintenance Auto $ 45,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover maintenance & repair to vehicles for remainder of budget year
APPROVALS:
rpartment Head (d te) Finance Offi r {dt.\ t /14-' ounty nager (do;;;()...! I I r
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office-Detention, the appropriations are to be changed
as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE I INCREASE DECREASE
! 110-5120-420-60-46 i Medical ! 20,000
110-5120-420-60-33 [ Materials and Supplies 20,000
!
i
I I I
I
',
i
[ REVENUE j_ AMOUNT AMOUNT
I CODE NUMBER DESCRIPTION OF CODE I INCREASE DECREASE
l I I
EXPLANATION:
To transfer funds into the Detention budget Medical line due to unforeseen increases in Jail Medical cost pool
sharing with Southern Health Partners.
APPROVALS:
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013;
Section 1. To amend the General Fund, Health Department/Aging, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7550-441.58-14 Travel $ 2,800.00
110-7550-441.60-54 Su pplies-Ciient $ 2,800.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION:
APPROVAlS: if\ 11 \lt.J
2k~.t De pa rtmeiltHead(te)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.55-12 Printing & Binding $ 600.00
110-7600-441.64-25 Books and Publications $ 600.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds to meet the needs of the program.
APPROVALS: \'6\ \~ 9t~*.~
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.33-45 Contracted Services $ 150.00
110-7600-441.54-26 Advertising $ 244.00
110-7 600-441. 60-4 7 Food & Provisions $ 244.00
110-7600-441.64-25 Books & Publications $ 150.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Funds used to support cost of Mammography Screenings and education session on May 10,
2014.
APPROVALS: \ ,t 9f~;\W1
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2014
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are
to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5400-420.60-33 MATERIALS & SUPPLIES 1,000
110-5400-420.60-36 UNIFORMS 1,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To budget the transfer of funds to Uniforms to finish out the remainder of this fiscal year 13-14.
APPROVALS:
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are
to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5400-420.11-05 SALARIES & WAGES-OVERTIME 1,822
110-5400-420.11-13 SALARIES & WAGES-VACATION PAYOUT 1,822
110-5401-420.11-05 SALARIES & WAGES-OVERTIME 1,280
110-5401-420.11-13 SALARIES & WAGES-VACATION PAYOUT 1,280
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: To budget the transfer of funds to Salaries & Wages-Vacation Payout. Vacation payouts for
employee resignations.
APPROVAlS:
Adopted this ___ day of ____ , 2013.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
I 1571
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Finance Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4400-410.33-45 Contracted Services 1700
110-4400-410.33-50 Contracted Services (Mise) 1700
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move annual maintenance for ACOM software and ACOM check printer from contract
services to miscellaneous contracted services.
APPROVALS:
Department Head (date) anager(date) I
lf/;}.t{ft/
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.32-26 Incentives $ 1,400.00
110-7600-441-54-26 Advertising $ 500.00
110-7600-441.58-14 Travel-Employee $ 300.00
110-7600-441.60-33 Materials & Supplies $ 600.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION:
APPROVAlS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2014
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Sampson County WIA Dislocated Program Fund, the appropriations are to be
changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
234-7413-465.58-19 Participant Travel
234-7413-465.32-26 Incentives
REVENUE
CODE NUMBER
Adopted this
Margaret Regina Wheeler
Clerk to the Board
DESCRIPTION OF CODE
day of
AMOUNT AMOUNT
INCREASE DECREASE
125.00
125.00
AMOUNT AMOUNT
INCREASE DECREASE
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7405-465.32-72 Supportive Service 500
234-7405-465.35-01 Stipends/Bonuses 3000
234-7407-465.32-73 Training Vouchers 3500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line items.
APPROVALS:
~ &ad71/t1/!'f
Department Head (date)
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013;
Section 1. To amend the General Fund, Health Department/Aging, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7500-441.33-45 Contracted Services $ 2,992.00
110-7500-441.60-49 Mterials & Supplies-Site $ 2,992.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds to better meet the needs of the Aging program.
APPROVALS: ~
9t~/fl17l.Jf
Department Head {date) anager {Date)
'-1/~t/llf
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Fin a nee Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2012
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Finance Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4400-410.11-00 Salaries & Wages $64,868
110-4400-410.30-22 Indirect Cost $64,868
110-4400-410.32-51 Bank Charges $4,072
110-4400-410.25-10 Unemployment $4,072
110-4400-410.21-02 HRA $2,750
110-4400-410.21-02 HSA $2,750
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds to reflect activity for the current year.
APPROVAlS:
Department Head (date) Finance 0 i er (date)4{ /l"f oun Manager (date) Ji/Jl/
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to f.L
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Planning Services Department, the appropriations are to be changed as
follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
110-7200-465-21-00 Planning Services Group Insurance
110-7200-465-11-06 Planning Services Comp Time Payout
110-7200-465-11-13 Planning Services Vacation Payout
110-7200-465-21-04 Group Insurance Expense-HSA
110-7200-465-21-02 Group Insurance Expense-HRA
REVENUE
CODE NUMBER DESCRIPTION OF CODE
Section 2. Copies of this budget amendment shall be f
Budget Officer and the Finance Officer for their direction.
Adopted this day of
AMOUNT AMOUNT
INCREASE DECREASE
$4,998.00
$360.00
$4,638.00
2,000.00
2,000.00
AMOUNT AMOUNT
INCREASE DECREASE
Margaret Regina Wheeler
Clerk to the Board
-:::f"oe. At.l~~~:l "1 :liffi Bt:JF~in, Chairman
t:!jrnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30,2014:
Section 1. To amend the Planning Services Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7200-465-11-00 Salary & Wages $1,500.00
110-7200-465-12-00 · Salary & Wages-Part Time $1,500.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To fund part time help through end of fiscal year.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
I
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the IT Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4900-410.44-21 Building & Equipment Rent $15,000
110-4900-410.~0 Computer Software $15,000
~ o. ?-.~
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To purchase software out of FY 2013-14 funds to decrease FY 2014-15 budget request.
APPROVALS:
~ ~ u~ f:_,fte~,.J4-~ ~ t~~-v~-v\(}~
Department Head (date) 1.-f ,25 .. j '-f Finance Offic ~{~~~ CQ
1
nty Ma ager (date) tf/J~( {
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
12014.
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Public Utilities Department, 531, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9025-431-41-10 Operating Utilities $60,700.00
531-9015-431-60-31 Gas, Oil, and Auto Supplies $4000.00
531-9000-431-60-31 Gas, Oil and Auto Supplies $45,000.00
531-9020-431-60-31 Gas, Oil and Auto Supplies $6700.00
531-9021-431-60-31 Gas, Oil, and Auto Supplies $7000.00
531-9021-431-41-10 Operating Utilities $6000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase gas, oil, and auto supplies, and utilities to end of year.
APP/Z
. 04/24/14
Der{artment Head (date) anager (date) u.;·-J z/J L/
{ /' J
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted ------------
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Planning Services Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7200-465-58-01 Planning Services Training & Meetings 1,000.00
110-7200-465-58-14 Planning Services Travel 1,000.00
110-7200-465-60-33 Planning Services Material & Supplies 2,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To purchase additional office supplies
Department Head (date) Finance Offi'f:r; ( ate) Count anager (date) ! (
1/':. 14-Lt 3" { t{
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
110-7300-465-60-33 Materials & Supplies
110-7300-465-60-4 7 Food & Provisions
110-7300-465-32-32 Community, Rural Development
REVENUE
CODE NUMBER DESCRIPTION OF CODE
Adopted this day of
Margaret Regina Wheeler
Clerk to the Board
AMOUNT AMOUNT
INCREASE DECREASE
770
370
400
AMOUNT AMOUNT
INCREASE DECREASE
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Public Utilities Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9000-431.74-73 Capital Outlay-Other Improvements 784
531-9000-431.86-91 Cost of Issuance 784
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase funds for cost of issuance. Invoice from Parker Poe regarding District Refunding &
LOBS, and South Central A-D 2013.
APPROVAlS:
Department Head {date) Finance Offi r (date) ounty ager {date) 1 I ~
4/2u D I f t-.1 t 3 O I T
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.33-45 Contracts $ 5,000.00
110-7600-441.41-11 Telephone & Postage $ 1,000.00
110-7600-441.60-33 Materials & Supplies $ 4,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: To move funds to better meet the needs of the program.
nager (Date)~ { ~ ( v.f
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Fin a nee Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2014
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7300-465-60-33 Materials & Supplies 120
110-7300-465-58-01 Training & Meetings 120
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: APPROVALS: To budget funds f< Training and Meeting expense.
~L '~ J_~~ :1/t¥11'( ei'l''Y V ~~~ce { [ 4 County Manager {date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows:
i EXPENDITURE I AMOUNT AMOUNT
i CODE NUMBE~ i DESCRIPTION OF CODE INCREASE DECREASE
L 110-5100-420-12-oo i Salaries & Wages Part-time 2328
i 110-5120-420-11-13 ·~ Salaries & Wages Vacation Payout 2328
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: REVENUE AMOUNT AMOUNT
r-coDi: NUMBER DESCRIPTION OF CODE INCREASE DECREASE
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EXPLANATION:
To transfer funds in the Sheriff's Detention salaries lines to complete budget year 2013-2014.
APPROVALS:
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
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BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows:
; EXPENDITURE I AMOUNT AMOUNT
! CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE
: 110-5100-420-60-31 ! Gas Oil & Auto Supplies 97,900
f ----·
: Professional Services l 110-5100-420-30-04 4,000
I 110-5100-420-32-56 i Crime Prevention 2,000
1 110-5100-420-32-60 I Other services-Towing 3,000
' 110-5100-420-58-01 ! Training 20,000
I 110-5100-420-58-14 I Travel 15,000
', 110-5100-420-64-25 ! Books & Publications 1,000
r i 110-5100-420-11-05 ( Salaries & Wages Overtime 13,900
: 110-5100-420-11-02 I Separation Allowance 12,000
! 110-5100-420-25-10 i Unemployment Benefits 27,000
I I 'I
l REVENUE AMOUNT AMOUNT
I CODE NUMBER 1 DESCRIPTION OF CODE INCREASE DECREASE
~-------
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EXPlANATION:
To transfer funds in the Sheriff's gas line to complete budget year 2013-2014.
APPROVAlS:
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
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:
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows:
1 EXPENDITURE ! AMOUNT AMOUNT
i CODE NUMBER ': DESCRIPTION OF CODE INCREASE DECREASE
: 110-5100-420-11-06 , Salaries & Wages Camp Time Payout 520
: 110-5100-420-11-13 1 Salaries & Wages Vacation Payout 7,600
t----i 110-5100-420-11-05 i Salaries & Wages Overtime 8120
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I REVENUE AMOUNT AMOUNT
! CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
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EXPLANATION:
To transfer funds in the Sheriff's salaries lines to complete budget year 2013-2014.
APPROVALS:
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Department Head (date)
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r (date) 5 I') /l'Zf
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of I 2014.
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office-CJPP, the appropriations are to be changed as
follows:
~ EXPENDITURE AMOUNT AMOUNT
i CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
i 110-5102-420-21-02 1 Group Insurance HRA 1,000
: 110-5102-420-21-03 1 Grou ---4------'p Insurance HSA 1000
. 110-5102-420-25-1 . Unemp oyment Bene its 5, 1 t......=.=-=
: 110-5102-420-12-00 I Salaries & Wages PT l 5,163
0 f 16
: 110-5102-420-23-00 Regular Retirement 2
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REVENUE AMOUNT ! AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE I DECREASE
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EXPlANATION:
To transfer funds in the CJPP salaries lines to complete budget year 2013-2014.
APPROVAlS:
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Department Head (date) Finance Officer (d ~e) (
1
Cou y Mana er (date) I I J U
v) l ')_ 2-G' \' 5 ;).. ~(
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina~ that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section l.To amend the Animal Services, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5500-420.30.06 Operating-Professional Veterinary Fees 3000
110-5500-420.35-80 Operating-Special Account/Spay & Neuter 3000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Spay and Neuter expenditure line was created with a coinciding revenue line.
APPROVALS:
ko/£#-.?9 4/''Y . ~~~-Ll.vl lMk,~~ ~~-
Depafunent Head (date) Finance Officer ate} / / C~ntYWnager (date) / I ( ~ !2[2-Dt, .5 Z jL
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the ·
Budget Officer and the Finance Officer for their direction.
Adopted this ______ day of ______ -'--------
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Gov~rning Board of :he County of ~arnett, North Carolina, that the following amendment be r,\\ IJ .
made to the annual budget ordmance for the fiscal year end1ng .lune 30, 2014: Gr
Section 1. To amend the Harnett Regional Jetport -Runway, Taxiway & Apron Rehabilitation and Strengthen.
CP1303, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
302-8300-406-45-0 l Construction $74
302-8300-406-45-80 Contingency $74
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To reduce budget for Barnhill Contracting Change Order# 3
APPROVALS:
A'fr~ ~/ :z~ -7
Department Head (date)
If' I ~a{e) .lN~;\:::U\
~ 2 2-C\f ager (date~-)'~ 2_ 1 ) 1/
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Margaret Regina Daniel,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Harnett County WIA Adult Program Fund, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7410-465.32-26 lncentives/Pa rtici pant 2000
2 34-7 410-465.58-01 Training Meetings 500
234-7410-465.58-19 Travel Participant 2000
234-7410-465.32-73 Training Voucher 4500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: To increase budget to actual awar mount to cover expenditure in the above line items.
~ lRAJ\4-30-14 . J . ' ' ' a.
Department Head (date) Fin nee Officer ( te'1l2 (. 1 . C nty Man er (date) / J Ll
' \ ;52)1
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Harnett County WIA Dislocated Program Fund, the appropriations are to be
changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
234-7411-465.11-00 Salaries
234-7411-465.11-13 Vacation Payout
234-7411-465.58-01 Training& Meeting
234-7411-465.41-13 Utilities
234-7411-465.58-19 Participant Travel
234-7411-465.35-27 Child care
234-7411-465.35-26 Participant Cost
234-7411-465.32-73 Training Voucher
REVENUE
CODE NUMBER DESCRIPTION OF CODE
Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
AMOUNT AMOUNT
INCREASE DECREASE
~ ~~tj)
~87.~ !.il{~
1000
1000
10,000
2500
501
11999
AMOUNT AMOUNT
INCREASE DECREASE
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Sampson County WIA Adult Program Fund, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7412-465.12-00 Salaries & wages Part-time 5460
234-7412-465.33-45 Contracted Service 400
234-7412-465.58-01 Training & Meetings 900
234-7412-465.32-73 Training Voucher 6360
234-7412-465.58-19 Participant Travel 400
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase budget to actual award amount to cover expenditure in the above 1~7j items.
CfaJof}L[iadl4-30-14 \ A/~--~ ~ ·, ~,~
Department Head (date) inance Of: c r (~rll t· unty anager (date) -5( ;)_/ ( f
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be
changed as follows:
! EXPENDITURE AMOUNT AMOUNT
l CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE
110-5300-420.11-05 ! SALARIES & WAGES-OVERTIME 746
110-5300-420.11-13 SALARIES & WAGES-VACATION PAYOUT 746
r REVENUE AMOUNT AMOUNT
icoDE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
I
EXPlANATION: To budget the transfer of funds to Salaries & Wages-Vacation Payout. Vacation payouts for
employee resignations.
APPROVALS:
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
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BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30,2014:
Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are
to be changed as follows:
; EXPENDITURE i AMOUNT AMOUNT
i CODE NUMBER ; DESCRIPTION OF CODE INCREASE DECREASE
1110-5300-420.60-33 1 MATERIALS & SUPPLIES 225
1 110-5300-420.41-11 I TELEPHONE & POSTAGE 225
I REVENUE AMOUNT AMOUNT
I CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
I
EXPlANATION: To budget the transfer of funds to Telephone & Postage to purchase phone cases from Verizon.
APPROVALS:
' lfY\cLt0 (date) , r (date) ;· ( 11 S\2!1-0\4-s :z 1-,
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
580-6600-46 1-60-31 Gas. Oil, Etc.
580-6600-46 1-60-39 Other Materials
REVENUE
CODE NUMBER DESCRIPTION OF CODE
EXPLANATION: To move monies to pay for grinding mulch at landfills
APPROVALS:
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
$
AMOUNT AMOUNT
INCREASE DECREASE
$ 14,300.00
14,300.00
AMOUNT AMOUNT
INCREASE DECREASE
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Harnett Regional Jetport -Runway, Taxiway & Apron Rehabilitation and Strengthen.
CP1303, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
302-8300-406-45-0 1 Construction $25,683
302-8300-406-45-80 Continqencv $9,256
302-8300-406-45-30 Engineering _$16,427
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION:
To move budget for the HR Jetport Runway, TW, Apron Rehab-Strengthen Project. This
will put the county's budget in line with the Projected Project Budget sent in to the
NCDOT Division of Aviation dated 3-24-14
APPROVALS:
l'\Q~t-__;; ;>
oe artment Head (date) Finance Office. ( ate) c l.t-I unty nager (datz~ UJ
', J(~ 4 5 t J
section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the B · d /et
Officer and the Finance Officer for their direction.
Adopted __________________________________ _
Margaret Regina Daniel,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows:
1 EXPENDITURE I AMOUNT AMOUNT
r CODE NUMBER ! DESCRIPTION OF CODE INCREASE DECREASE
I 110-5100-420-74-74 Capital Outlay "!,6tl5.5& t;,~
1 110-51oo-420-60-36 ' Uniforms 6,750
j
110-5100-420-43-21 i Maint. & Repair Auto 6,855
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I REVENUE AMOUNT AMOUNT
>------I DESCRIPTION OF CODE INCREASE i CODE NUMBER DECREASE
l
EXPLANATION:
To transfer funds in the Sheriff's expenditure lines to complete budget year 2013-2014.
APPROVALS:
ffim~L 4/ry)A~ \ ~ ~~r~
Department Head (date) nee Offi~e (d~l eo(} ounty anager (dat~/ ~If
Section 2. Copies ofthis budget amendment shall be furnished to the Clerk to the Board, and to tWe
1
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014,
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-461-60-31 Gas, Oil, Etc. $ 2,000.00
580-6600-461-60-36 Uniform
REVENUE
CODE NUMBER DESCRIPTION OF CODE
EXPLANATION: To add to uniform line
APPROVALS:
/I
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
$ 2,000.00
AMOUNT AMOUNT
INCREASE DECREASE
Joe Miller, Chairman
Harnett County Board of Comm
I YD\ l
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.11-00 Salaries & Wages $ 2,500.00
110-7600-441.21-00 Group Insurance Expense $ 500.00
110-7600-441.33-45 Contracted Services $ 3,010.00
110-7600-441.58-18 Contract Travel $ 10.00
110-7600-441.
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds in the WIC-BF Peer program to better meet the needs of the program.
APPROVALS:
oefUL~J~~~ 1 'i
anager (Date)$ )'6/ /'(
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1.To amend the Animal Services, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5500-420.41-13 Operating-Utilities I Utilities 2900
110-5500-420.41-11 Operating-Utilities I Telecommunic & Postage 690
110-5500-420.43-15 Operating-Repair & Maint Building 100
110-5500-420.54-26 Operating-Advertising 500
110-5500-420.60-28 Operating-Supplies/ Computer Software 1240
110-5500-420.64-25 Operating-Books & Publications 370
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Increase in utilities due to inclement weather during the winter months. State requires the
shelter be kept at a designated temperature for the health and safety of animals.
APPROVALS:
~~~~~ .?#~Y
Depirtment Head (date} Manager (datek tcz/ Jt/
ed to the Clerk to the Board, and to the
Adopted this ______ day of ______ _, _______ _
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
110-7310-465-58-14 Travel
110-7310-465-60-33 Materials & Supplies
\
-
REVENUE
CODE NUMBER
Adopted this
Margaret Regina Wheeler
Clerk to the Board
DESCRIPTION Of CODE
day of
AMOUNT AMOUNT
INCREASE DECREASE
71
71
AMOUNT AMOUNT
INCREASE DECREASE
Joe i\'l;:er, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30,2014:
Section 1. To amend the General Fund, Emergency Medical Services Department the appropriations are
to be changed as follows:
1 EXPENDITURE AMOUNT AMOUNT
! CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE
I
1 110-54oo-42o.n-o5 f SALARIES & WAGES-OVERTIME 366
/110-5400-420.11-13 1 SALARIES & WAGES-VACATION 366
REVENUE I AMOUNT AMOUNT
CODE NUMBER ! DESCRIPTION OF CODE INCREASE DECREASE
I
EXPLANATION: To budget the transfer of funds to Salaries & Wages-Vacation Payout. Vacation payouts for
employee resignations.
APPROVALS:
Finance Offc datp)
tj {;ti4--
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be
changed as follows:
I EXPENDITURE AMOUNT AMOUNT
i CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE
i 110-4600-410.43-21 I GENERAL SERVICES MAINT & REPAIR AUTO 7,500
! 110-5300-420.43-21 . MAINT & REPAIR AUTO 7,500
'
·--
--------
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: To budget the transfer of funds to Maint & Repair Auto. Maintenance and repair to Emergency
Services {FM and EM) Vehicles.
APPROVAlS:
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are
to be changed as follows:
I EXPENDITURE AMOUNT AMOUNT
1 CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE
! 110-5400-420.12-00 i SALARIES & WAGES-PART TIME 11,250
I 110-5401-420.12-00 I SALARIES & WAGES-PART TIME 11,250
! 110-5400-420.25-10 ! UNEMPLOYMENT BENEFITS 15,000
I
! UMEMPLOYMENT BENEFITS ! 110-5401-420.25-10 30,000
p-10-4600-410.43-21 I GENERAL SERVICES MAINT & REPAIR AUTO 2,500
I 110-5400-420.43-21 I MAINT & REPAIR AUTO 70,000
I REVENUE
I DESCRIPTION OF CODE
AMOUNT AMOUNT
: CODE NUMBER INCREASE DECREASE
I I
EXPLANATION: To budget the transfer of funds to Maint & Repair Auto. Maintenance and repair to EMS
Vehicles.
APPROVALS:
Section 2.
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
'
L{Olt
t
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Veteran's Services Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7800-441.60-33 Materials & Supplies $250.00
110-7800-441.58-14 Travel Admin $250.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: Funds needed to travel to the National Association of County Veterans Services Officers Training
Conference in Grand Rapids, Michigan
APPROVALS:
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
r-----I ! CODE NUMBER [ DESCRIPTION OF CODE INCREASE DECREASE
: 110-5100-420-32-56 l Crime ?revention 1200
! 110-5100-420-60-36 i Uniforms 1200
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! REVENUE AMOUNT AMOUNT
i CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE
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EXPLANATION:
To transfer funds in the Sheriff's expenditure lines to complete budget year 2013-2014.
APPROVALS:
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
I
I
I
I
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Public Utilities Department, 531, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9015-431-41-10 Utilities $75,000.00
531-9020-431-41-10 Utilities $75,000.00
531-9021-431-41-10 Utilities $90,000.00
531-9030-431-41-10 Utilities $60,000.00
531-9021-431-60-36 Uniforms $50.00
531-9025-431-60-36 Uniforms $50.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Shift funds for utility costs.
APPROVAl!
OS 08 14 --1-ff.~=+-J--=~~ ~
Depar ment Head (date) Finance Offi r (da"tf3 1 C u ty Ma ger (dati-(I d--·{ } z.j
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted ------------
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
y 13;
INTER-DEPARTMENTAl BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Social Services Department the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7700-441.11-00 Salaries & Wages 8,500
110-7700-441.11-06 Comp-Time Pay Out 5,700
110-7700-441.11-13 Vacation Pay Out 2,800
110-7700-441.60-33 Materials & Supply 3,675
110-7700-441.60-53 Dues & Subscription 325
110-7700-441.58-20 Travel CSE 2,500
110-7700-441.58-01 Training & Meetings 850
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION:
Budget adjustments are requested for estimated year end expenditures.
APPROVALS:
J..9 f1kJ_)~t2---l'f ~ 'QJ] J-J6_1'<*~·~ ,/1/R;~~=---
Department Head (date) Finance Officer~ jj~) I t:J anager(date)s(rJ/ !f
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this_ day of _____ 2
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7324-465-21-00 Group Insurance 155
110-7324-465-22-00 FICA 481
110-7324-465-26-Q8 Workmans Comp. 494
110-7324-465-25-10 Unemployment Benefits 194
110-7324-465-58-Q1 Training and Meetings 1,935
110-7324-465-58-14 Travel administration 3,218
110-7324-465-60-47 Food & Provisions 41
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
.
EDXP7N: APPdROt ~~?//:ovejfFg~P-:011 Po uw~(rdadt~)itional t(ravel & pr~CW:,~tmiMng.' ~(d(/vt.A/.))-) . /;L/
~~ a a •r' 1 '-'fl r '"a":;;;;;;r.,, a e) , (!}2,1t '~-a~"" v anager ate Sf 1 ~;'!;
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
TALBERT & BRIGHT, INC.
CHANGE ORDER
N0.:_3_ DATED: March 20. 2014
GRANT NO: 36237.25.14.1 TBI NO.: 2701-1302
PROJECT: Runway. Taxiways, & Apron Rehabilitation & Strengthening AIRPORT: Harnett Regional Jetport
OWNER NAME: County of Harnett
CONTRACTOR: Barnhill Contracting Company ADDRESS: 1100 Robeson Street
CONTRACTDATE:=Ju=n=e~6~20~1=3~---------------
TO: Barnhill Contracting Company
ORIGINAL CONTRACT AMOUNT
PREVIOUS CHANGES
CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER
NET DECREASE RESULTING FROM THIS CHANGE ORDER
CURRENT CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER
NET CONTRACT TIME RESULTING FROM THIS CHANGE ORDER
CURRENT CONTRACT TIME INCLUDING THIS CHANGE ORDER
Fayetteville. North Carolina 28313
(CONTRACTOR)
$ 4,008,677.60
$ ~9,330.00
$ 4,018,007.60
$ <73.55>
$ 4,017,934.05
21 (CALENDAR DAYS)
147 (CALENDAR DAYS)
A. The aforementioned change and work affected thereby are subject to all contract stipulations and covenants;
B. The rights of the Owner are not prejudiced; and
C. All claims against the Owner which are incidental to or as a consequence of the aforementioned changes are
satisfied.
RECOMMENDEDFORACCEPTANCE:~T~B=E~R~T~&~B=R~I=G~H~T~I~N=C~·--------------------------------
BY: ~
ACCEPTED BY G5NTRACTOR: BARNHILL CONTRACTING COMPANY //. dli / !lj / .. r / ;
BY: & 4>_,..-~~
tY
DATE: March 20,2013
(CONTRACTOR NAME)
DATE: 4/1 I 1-fl r 1
ACCEPTED BY OWNER: ~C=O,:=.U_,_,N'-'-TY-'----"=0'-'--F_,_H-'-'-A_,_,_R_,_,_N-=E:..:.T_,_T _________________________ (OWNER NAME)
DATE: i/J. 5./J i
APPROVED BY:
2701-1302 F-1
YOU ARE DIRECTED TO MAKE THE CHANGES NOTED BELOW IN THE SUBJECT CONTRACT:
ITEM DESCRIPTION ADDITIONS DELETIONS
Schedule I-Rehabilitation of Runway 5-23, Taxiway 'C', & Apron
Item 3. Undercut Excavation: Reduce quantity from 200 CY to 0 CY (200 CY $4,400.00 P-152 @ $22.00/CY)
Item 18. Crushed Aggregate Base Course (Leveling): Reduce quantity from $34,800.00 P-209 2,320 Tons to 0 Tons (2,320 Tons @ $15.00/Ton)
Item 19. Bituminous Surface Course: Reduce quantity from 14,200 Tons to $58,068.50 P-401 13,542 Tons (658 Tons@ $88.25/Ton)
Item 20. Bituminous Tack Coat: Reduce quantity from 8,700 Gal to 7,700 Gal $2,350.00 P-603 (1,000 Gal@ $2.35/Gal)
Item 38. Add Item: Miscellaneous Airport Lighting Repairs: 1 LS@ $6,712.46 $6,712.45
L-125
SCHEDULE I -ADDITIONS OR DELETIONS $6,712.45 $99,618.50
Schedule VII-Shade Port Apron and Taxiway Rehabilitation
Item 1. Add Item: Mobilization: 1 LS @ $8,250.00/LS $8,250.00
P-150
Item 2. Add Item: Removal of Existing Bituminous Pavement (2" Depth)-$8,250.00
P-101 Fine Grade andRe-compact Subgrade: 600 SY@ $13.75/SY
Item 3. Add Item: Removal of Existing Pavement and Base Course (4"
Depth) -Fine Grade and Re-compact Subgrade: 100 SY @ $2,500.00
REP $25.00/SY
Item 4. Add Item: Removal of Existing Pavement and Base Including Backfill $1,250.00
REP with Soil: 50 SY @ $25.00/SY
Item 5. Add Item: Removal of Pavement-Transition Areas (Variable Depth) $2,190.00
REP -Fine Grade and Re-compact Subgrade: 120 SY @ $18.25/SY
Item 6. Add Item: P-152 Shoulder Grading: 650 SY @ $4.35/SY $2,827.50
Item 7. Add Item: Bituminous Surface Course: 430 Tons@ $115.00/Ton $49,450.00
P-401
Item 8. Add Item: P-603 Bituminous Tack Coat: 550 Gal @ $3.00/Gal $1,650.00
Item 9. Add Item: Monolithic Concrete Island: 110 SY@ $89.00/SY $9,.790.00
Item 10.
T-904 Add Item: Sodding (Bermudagrass): 650 SY@ $4.50/SY $2,925.00
Item 11. Add Item: Tie Down Removal: 15 Each@ $100.00/Each $1,500.00
Item 12. Add Item: Tie Down Installation: 9 Each @ $250.00/Each $2,250.00
SCHEDULE VII -ADDITIONS OR DELETIONS $92,832.50 $0.00
TOTAL -ADDITIONS OR DELETIONS $99,544.95 $99,618.50
NET ADDITIONS OR DELETIONS <$73.55>
2701-1302 F-2
ITEM I SCHEDULE DESCRIPTION:
Schedule I-Rehabilitation of Runway 5-23, Taxiway C, & Apron
Item 38-Miscellaneous Airport Lighting Repairs: This item will be utilized to make any necessary miscellaneous repairs to
the existing runway and taxiway lighting circuit, including isolated circuit repairs, replacement of light and sign
transformers, and other miscellaneous items for fully operational airfield lighting systems. Payment will be made in
accordance with Section 90-50 of the Contract General Conditions for all work associated with this item. See Attachment
'A' for breakdown of cost for miscellaneous repairs completed.
Schedule VII-Shade Port Apron and Taxiway Rehabilitation
This schedule of work was added at the request of the Owner. All work shall be completed in accordance with applicable
requirements of the Specifications and Plans for the project as noted below:
Drawing ............................................................................. Date
1. Title Sheet. .................................................................... February 2014
2. Safety Plan ................................................................... February 2014
3. Existing Conditions, Layout, and Paving Plan .............. February 2014
4. Typical Sections and Details ........................................ February 2014
Drawings noted are attached to Change Order. See Attachment 'B' -Project Plans.
REASON FOR CHANGE:
Schedule 1-Rehabilitation of Taxiways 'A', 'B', 'C', 'E', & 'F'
• Item 3, 18, 19, and 20: These items have been completed and the remaining quantity for each item has been reduced
to offset the cost for the added work for Schedule I (Item 38) and Schedule VII.
111 Item 38-Miscellaneous Airport Lighting Repairs: During the final operation checks on the runway and taxiway lighting
systems, several items were identified that needed to be repaired for a fully operational airfield lighting system. This
item provides for completion of these necessary repairs.
Schedule VII -Shade Port Apron and Taxiway Rehabilitation
This schedule of work was added at the request of the Owner. This additional schedule of work will provide for
rehabilitation of the existing apron and taxiway pavement located adjacent to the shade port.
2701-1302 F-3
ATTACHMENT 'A'
Schedule I-Rehabilitation of Runway 5-23, Taxiway C, & Apron
Item 38-Miscellaneous Airport Lighting Repairs: The lump sum price for the item has been developed on the basis of
material costs, equipment costs, and all labor costs with an allowance for overhead and profit. The work includes repairs
to control wiring between the vault and the terminal and within the vault, sign repairs, repair and re-aiming PAPI,
transformer replacement, circuit repairs and modifications and other miscellaneous repairs and modifications for a fully
operational airfield lighting system.
Material Expenses
Description Unit #of Units Rate
200W 600 A Transformer Each 1 $117.70
Heat Shrinks Each 16 $3.67
L-863 Joy Plugs Set 10 $10.70
Miscellaneous Parts LS 1 $26.75
Travel (To/From Fayetteville) Trips 3 $30.00
Transformer Each 2 $70.62
Light Socket Each 1 $13.38
Light Lens (Blue) Each 1 $15.01
#8 AWG 5kV Cable LF 80 $0.24
Light Stake Each 1 $26.75
Clamp Band Assembly Each 1 $3.21
Steel Light Column Each 1 $3.21
Light Head Assembly Each 1 $39.80
Light Lens Each 1 $16.05
#6 AWG Bare Copper Counterpoise LF 10 $0.24
#6 Lugs Each 2 $4.28
30 Watt Lamps Each 30 $10.83
45 Watt Lamps Each 17 $13.70
Subtotal -Material Expenses
Labor Expenses
Description Unit #of Units Rate
Dean Blanton Hours 11 $70.00
Howard King Hours 4 $70.00
Buck McClain Hours 27.5 $55.00
Julie Aguirre Hours 20.5 $45.00
Subtotal -Labor Expenses
Equipment Expenses
Description Unit #of Units Rate
Mini Excavator Hours 5 30
Subtotal -Equipment Expenses
Total -Materials, Labor, Equipment:
Overhead & Profit (King Electric of Fayetteville):
Subtotal (King Electric of Fayetteville):
Subcontractor Mark-up (Barnhill Contracting Company):
Total -Miscellaneous Lighting Repairs:
2701-1302 F-4
Cost
$117.70
$58.72
$107.00
$26.75
$90.00
$141,24
$13.38
$15.01
$19.20
$26.75
$3.21
$3.21
$39.80
$16.05
$2.40
$8.56
$324.90
$232.90
$1,246.78
Cost
$770.00
$280.00
$1,512.50
$922.50
$3,485.00
Cost
$150.00
$150.00
$4,881.78
$1,220.45
$6,102.23
$610.22
$6,712.45
2701-1302
ATTACHMENT '8'
Schedule VII -Shade Port Apron and Taxiway Rehabilitation
Project Plans
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9t0-7G2-62at 'HILJ.tiNGTQN, NC 26405 PHON£. 910-7GJ-5350 EMAIL; lBULM01BliLM.COM
NC
UCfNSE NO. C-071J
CONSTF.'UCTION CONTRACCR'S RESPO>;S:B!UTIES
1. CON1RACTO"\. SHA..L SUBM'T Pl.AI-.iS .,.0 !HE AIRPORT O?ERATffi ON HOW
CONTRAC'TOR S."!A~L COMPLY WTrl TI-lE 5.'\;"[TY PLA"l REOJ!R[ioi£~75 Of
THE PROJECT.
2. 'CONTRACTOR 5'<"·ALL HAVE AYA'LABLE A COPY OF THE P~OJECT A!~PORT
SAFETY PLAN ON SITE AT ALL TiMES.
3, CQ.i'H'RACTOR SrlA...l COMPL 'f W.TH THE A:RPO~T SAfETY PL.AN ASSOC!A TED
'MTH THE C01\STRLiC1JO~ PROJE:CT AND 1"--SJRE THAT CO\SlRUCTIO~
PE.RSC»!NEI ... ARE FAM:L'AR W:Trl SAFETY PRDCED:JRES AND REGUtAT'CNS ON
ThE AIRPORT.
4. CONTRACTOR SHALL PROV:O£ A PWH OF COf...ITACT Wi-!0 W:ll COORC:!NATE
A"' iMMED!A -:E RESPONSE TO CORRECT ANY CO"lSTR;.JCT/0~-RELA TEJ
ACTIVlTY THAT MAY ADVERSELY AFfECT niE OPERATIONAL SAFETY OF WE
AIRPORT.
5. COt~! TRACTOR SHALl PROV:OE A SAFETY/CONSTRUC710N INSPECTCR FAM:L'Aq
W,Trl AIRPORT SAFETY TO MCN(OCR COt-.SiRUCTIO"' ACTIV111£S.
6. CONTRACTOR SHA!.L RESTRICT MOVEMENT OF CONSTRL:CTION VEl-llCLES TO
CONSTRUCTION AREAS BY FLAGG!"lG AND BARR!CADII'.iG, ERECTING
TEMPORARY FENCING, DR PROVJD:~G FLAGMEN OR ESCORTS AS
APPROPRIATE.
f-------x---xc---X'------'
CONTRACTOR'S STAGING
AND STOCKPILE AREA
ONSTRUCTION ACCESS
THROUGH EXISTING GATE
HANGAR
ISTRUCTION ACCESS
lNG AIRPORT ROAD
" APRON
50 25 0 50 100 150
LiF4 I I
SCALE IN FEET
1"= so'
" " " SAFETY PLAN REQUIREMENTS
l}!E INTENT OF THIS PLAN IS TO ESTABUSH CERTAIN SAFETY REQUIREMENTS THAT
MUST BE ADHERED TO BY THE CONTRACTOR DURING CONSTRUCTION OF THIS
PROJECT, TAXILANES WILL BE CLOSED TO AIR TRAFfiC TO FAOLJTATE CONSTRUCTION
DURING THIS PROJECT. THE AIRPORT WILL REMA!N OPEN TO AIR lRAFfiC AT AlL
TIMES.
1. THE PROJECT AREA IS LOCATED WITHIN THE AIRCRAFT OPERATIONS AREA (ADA).
THIS IS A CLOSELY MAINTAINED SECURITY AREA WITH RESTRICTED ACCESS. lHE
CONlRACTOR WILL BE REQUIRED TO MEET ALL REQUIREMENTS FOR ENTERING
AND OPERA11NG IN TI-115 AREA AT ALL TIMES. IT SHALL BE THE CONTRACTOR'S
RESPONSIBIUTY TO FAMJUAqiZE HIMSElF Willi All REQUIREMENTS FOR ENTERING
AND OPERATING IN "THE ADA. FURTHER, IT Wl..L REMAIN lHE CONTRACTOR'S
RESPONSIBIUTY TO KEEP HIMSELF ADVISED OF ANY CHANGES IN REQUIREMENTS,
TO ADHERE TO CURRENT REGULATIONS. CONTRACTOR SHALL ALSO HAVE
PERSONNEL TRAINED TO OPERAlE AND MONITOR AIRPORT SECURITY GATES
USED DURING THE PROJECT.
2. THE CONTRACTOR SHALL NOT BEGIN WORK UNLESS AND U"'TIL 72 HOURS PRIOR
NOTICE HAS BEEN GIVEN TO THE ENGINEER AND AIRPORT MANAGEMENT.
CROSSING OF RUNWAYS OR TAXIWAYS iS NOT ALLOl'iED. CONTRACTOR IS
PROHIBITED FROM ENTERING THE RUNWAY 5-23 SAFETY AREA AT ANY llME.
3. IN AN EMERGENCY SITUATION THE CONTRACTOR SHALL CAU 911 AND NOTIFY
THE AIRPORT MANAGEMENT IMMEDIATELY. THE AfRPOqT CAN BE REACHED BY
PHONE AT 910-814-6430.
4. CONTRACTOR WILL BE REQU]RED TO PROVIDE TWO-WAY RAD!D (SEE GENERAL
NOTE 6). TWO-WAY RADIO COMMUNICATIONS THE AJRPORT WllL BE ON
FREQUENCY 122.7 MHZ.
5. SEE GENERAL NOTE 5 FOR AIRPORT ENIRY AND DEPARTURE PROCEDURES AND
FOR VEHICLE MARKING REQUIREMENTS.
6. THE CONTRACTOR A,..D ALL Sl.iBCONTRACTORS SHALL DESIGNATE A
REPRESENTATIVE AN::J ALTERNATE TO CONTACT ON A 24 HOUR BASIS SHOULD
PROBLEMS ARISE. THE CONTRACTOR SHALL PROVIDE A CONTACT UST FOR AU.
SUPERVISORY PERSONNEL AND All SUBCONTRACTORS.
7. A DAILY START-UP AND SHUT-DOWN CHECKUST W.LL BE JOINTLY PREPARED BY
THE CONTRACTOR AND AIRPORT MANAGEMENT. THE CHECKLIST WILL BE
FOLLOWED TrlROUGHOUT THE PROJECT. TH,S CHECKUST SHALL INCLUDE, BUT
NOT BE UMilED 10, BA.~RICADES, FLAGS, HAUL ROUTES. SECUR1NG OF ACCESS
GATES, CLEAN UP, ETC. THE CONTRACTOR'S S11E SUPERV.SOR AND LABOR
CREW SHALL NOT LEAVE THE WORK SiTE UNTIL SUCH 1JME AS THE AIRPORT
HAS INSPECTED "THE AREA AN::> SlGNED OFF ON THE DAILY CHECKLIST.
B. UNDERGROUND UTIUTIES ARE KNOWN TO BE LOCATED IN 1HE PROJECT AREAS,
EXISTING UNDERGROUND UTIUT!ES INCLUDING BUT NOT LIM'TED TO A!RFJELD
UGHTING AND FAA NAVA:O POWER AND CONTROL CABLES AND OTHER UTIUTIES
MAY BE IN THE PATH OF CONSTRUC:JON. LOCATIONS OF UTILI11ES IF SHOWN ON
THE PLANS ARE APPROXIMATE ONLY. AU. UTIUT!ES AND FACIUTIES ARE NOT
NECESSARILY INDICATED ON PLANS. !T SHALL BE THE CONTRACTOR'S
" "
RESPONSIBIUTY TO LOCA 1
FROM DAMAGE. SEE PRC
COORDINATE Willi FAA-S
WORKING IN AREAS CONTA
CONTACTS ARE:
AIRPORT
FOR ADDI110NAL REQUIREME
INCLUDING CABLES, CDNTRO
9. THE CONTRACTOR SHALL C
LOCAL REGULA T!ONS IN
COt.ITROL DURING CONSTRL
10. THE CONTRACTOR SHALL (
STEADY BURNING RED UGHT SECURELY
MOUNTED TO BARRICADE (TYP.) SPACED NO
MORE TI-IAN 10' MEETING LUMINANCE REQUIRED
BY STATE HIGHWAY DEPARTMENT.
PAPERS, DEBRIS, ETC. ON 6,
PRIOR TO THE CLOSE OF h 2.
ACTIVE AIR OPERATIONS
UTTER. ALL DEBRIS SH
"
PRIOR TO RELEASE OF CR~,
11. MEN, EQUIPMENT OR OTI
ALLOWED WITHIN TiiE RSA
RUNWAY IS CLOSED (Sq
CONSTRUCTION-RELATED
FEET FROM "THE EDGE OF
TAXIWAY WlTHOUT PRIOR P
4· WlDE REFLEC11VE ORANGE TAPE AT
12.~ O.C. SET DIAGONAL TO BARRICADE
TO CREATE ALTERNATING ORANGE/WHITE
' SlR'PES (TYP.)
"-12.• WHITE PVC PIPE (CUT IN HALF)
12. DURING CONSTRUCTION, AD
AIRCRAFT UNLESS OTHER\'
ALL TIMES. CONTRACTOR ~RRiCAQE NOTES·
THE JETBLAST AND /OR P
LIGHTED BARRICADE
NOT TO SCALE
CONTRACTOR SHALL SEC~n W.LL NOT PROY.DE AVlATION BARRICADES. THE CONTRACTOR IS RESPONSIBLE fOR ~k~~~~ILES OF MATERIALA\IlATlON BARRICA:JES IN SUffiCIENT QUANTITIES TO COMPLETE THE WORK FQq THIS
13• ~~~~~~D~Rl;~~E~~~~~~~.E AYlATION BARRICADES SHALL BE CONSTRUCTED OF 12~ WHITE PVC PIPE (CU! '.N
FOLLOiVING TI--lE RECOMMEJV1THER MATER:AL APPROVED BY THE ENGINEER. COLORS TO BE AYlATIO"' ORAI,jGE
14· E~~~xe~~~~S -A;o~~"gciitRICADES ACROSS THE FULL WIDTH OF THE PAVEMENT. PROVIDE HOL:> DOWN AND
APPROVED BY THE AIRPmJPPORT TO PREVENT OVERTURNING FROM PROP WASH AND JET BLAST.
g~~~'t~nHO~USRS A~~ R~~rlR SHALL MONITOR LIGHTED BARRICADES ON A REGULAR BAS1S TO ~AKE SURE
CENTERLINE AND AT LEA~ OPERATIONAL lHE CONTRAC"!OR SHALL MAINTAIN A SUPPLY OF BATIERIES AND
THE RUNWAY IS OPEN. IF ~EPLACE AS REQUIRED TO MAINTAIN UGHTS IN OPERATION AT ALL TIMES.
~~~R~tg~F~~D,OP~~VE~~ SHALL INSTALL BARRJCA;)ES AT LOCATIONS SHOWN ON INDIV.DUAL PLAN SHEETS.
SlRENGTH TO SUPPORT n.~ SHALL BE MOVED AND RELOCATED AS REQUIRED.
THE RUNWAY. ROVIDE AND MAINTAIN BARRICADES SHALL BE INCLUDED :N LUIIP SUM PRICE FOR
•ON."
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AMS
Project No.
2701-1JD2
Sheet No.
2
OF 4
HANG A'<
0+00
---+--
TION: 0+00.00
OFFSET: 0. 00
NOR1111NG: 592719.16
EASTING: 2078494.76
'· ..
HANGAR
STATION:
STA: 2+15.78
OFF: 220. 76'L
STA: 2+15.78
OFF: 1 09.00'L
2+61.32
OFFSET: 0.00
NORTHING: 592919.90
EAS~&. 2078662.07
194.00
2+50
PK NAIL
N 592,919.90'
E 2,078,662.07'
EL: 194.22'
STATION: D+50.00
OFFSET: 0. 00
NOR1111NG: 592757.57
EASTING: 2076526.78
CONTRACTOR SHALL SOD ALL
3ED AREAS ALONG SHOULDERS.
GENERAL NOTES:
EXISTING CONDITIC/
1. EXISTING CONDITIONS SURVEY FROM SUMMIT COASTAL, PLLC, DATED JANUARY 2014. ALL ELEVAT
1'1 NAV088.
2. BORiNG LOGS AND TEST DATA ARE CONTAINED IN APPENDIX "G" OF llHE SPECIFICATIONS AND AR
INFORMATIONAL PURPOSES ONLY. CONTRACTOR SHAUL USE DATA AT HIS OWN RISK.
3. BENCHMARKS AND CONTROL POINTS ARE AS SHOWN ON llHESE SHEETS. CONTRACTOR SHALL LOC
SURVEY ADDITIONAL TEMPORARY BENCH MARKS FOR CONTROL OF CONSTRUCTION AC"ilVITIES. CON
SHALL COMPLETE NECESSARY LEVEL LOOPS TO VERIFY ACCURACY OF INSTALLED BENCH MARKS. -
CONTRACTOR IS RESPONSIBLE FOR MAINTAINING VERTICAL AND HORIZONTAL CO"J:ROL FOR llHE Pf;zj
4, FOR SEQUENCE OF CONSTRUCTION SEE llHIS SHEET .. =;
='
5, CONTRACTOR SHALL USE EXTREME CAUTION WHEN WORKING IN THE ViCINITY OF EXISTING UNDERG2J
UTILITIES/CABLES TO PREVENT DAMAGE. LOCATIONS SHOWN ARE APPROXIMA 11E AND ARE BASED Cfj
INFORMATION. ANY DAMAGE CAUSED BY CONTRACTOR'S OPERATIONS SHALL BE REPAIRED IMMEDIA
THE CONTRACTOR'S EXPENSE.
20 10
LEGEND
EXISTING CONTOUR
20
SCALE IN FEET
1"= 20'
40 60
EX: STING PAVEMENT /BASE COURSE TO BE REM.OVED -FULL OEPllH
EXISTING PAVEMENT /BASE COURSE TO BE '<EMOVEO -4" DEPllH
EXISTING PAVEMENT/BASE COURSE TD BE MILLED -2" DEPllH
TRANSillDN SECTION (SEE SHEET 4)
PROPOSED TIE DOWN
6. PROPOSED CONTOURS SHOWN ON llHIS SHEET ARE THE FINISHED GRADE CONTOUR AF11ER COMPLE PROPOSED CONTOUR
PAV:NG. ':j PROPOSED CDNCREllE ISLAND
7. FOR TYPICAL PAVEMENT SECTIONS SEE SHEET 4.
8. CDNTRACTO'< SHALL USE CAUTION FOR WORK IN VICiNITY OF HANGAR(S). CONTRACTOR
RESPONSIBLE FOR llHE REPAIR OF ANY DAMAGE CAUSED BY HIS OPERATIONS.
'd
~
SHALL BE :J
PROPOSED PAVEMENT SECTION I (SEE ShEET 4)
PROPOSED PAVEMENT SECTIO"J 2 (SEE SHEET 4)
PROPOSED PAVEMENT SECTION 3 (SEE SHEET 4)
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AMS
Project No,
2701
_
1302
Sheet No.
3
OF 4
EXIScNG AGGREGATE
BASE COURSE
BACKFLL TIE DOWN
AREA \11TH
CONCRETIE
REMOVE 11EDOWN
RECOMPACT
SLJBGRADE
AFTIER TIEDOWN
IS REMOVED
TlEDOWN REMOVAL DETAIL
NOT TO SCALE
NOTE: CONTRACTOR SHALL COMPLETE TIEDOWN
REMOVAL AS SHOWN IN DETAIL. TH;S WORK WILL BE
MEASURED AND PAID FOR ON A PER EACH BASIS
UNDER ITEM -TIEDOWIN REMOVAL. PRICE SHALL
INCLUDE AND BE FULL COMPENSATION FOR REMOVAL
AND FURNISHING AND PLACING ALL MATIERIAL AND
FOR All LABOR, EQUIPMENT, TOOLS, AND
INCIDENTALS NECESSARY TO COMPLETIE THE ITIEM.
2"± BITUMINOUS SURFACE COURSE PLACED ON TOP
OF PATCHED SECTION (SEE TYPICAL SECTION 3)
REMOVE 4" OF EXISTING PAVEMENT (APPRDXIMATEL Y 2"
BITUMINOUS AND 2" CRUSHED AGGREGA TIE BASE COURSE)
AND PLACE 4" P-401 BITUMINOUS SURFACE COURSE
8;T'JMIJ-:OUS
PAVE~ENT
(2-2" LIFTS). CONTRACTOR MAY USE 4" NCDOT-B25.0C IN
LIEU OF 4" P-401. IF THE CONTRACTOR USES
NCDOT-B25.0C, PAYMENT WILL BE MADE AT THE UNIT PRICE
PER TON FOR P-401 BITIJMINOUS SURFACE COURSE.
MATCH
EXISTING
GRADE
P-603 BITIJMINOUS TACK COAT
TYPICAl SECTION 1
EXISTING
PAVEMENT
SURFACE
NOT TO SCALE
33'
EXISTING PAVEMENT
SURFACE
COMPACTIED
SUBGRADE
P-603 BITIJMINOUS
TACK COAT
11DE M.~IMUM 10' OFFSET
BETWEE~ TI<ANSVERSE
PAVEMENT JOI'ITS
TI<ANSVE~SE
PAVEMENT JOINT
TRANSVERSE PAVEMENT JOINT$
NOT TO SCALE
PLAN VIEW
')\.'-')._'
:'< ~\/ ~~ ~,'
COMPACTED
SUB GRADE
EDGE OF PAVEMENT
(TYP.)
0.02~ ~LOPE
6" CRUSHED AGGREGATE
BASE COURSE STONE -
COMPACTED
(SEE NOTE 1) SECTION
'ETlE ISLAND 15' -6" X 1 Q'
8 8
NOT TO SCALE
SHED AGGREGA TIE
;OURS£ STONE -
;OMPACTIED
HANGAR FOUNDATION
EDGE OF PAVEMENT
I ----1 f--1/B"
--;~'Il!~~~~~-~-.~~~~-~.'!·,l~l;!;~:.:l,:~.'~1,i_~l.:!;i~l~i~~:i~ME~~lii~fii~i~1:~i~l~~i~:;l~i·,~~,,:i: .. i:.~;~~-=:_o~~J::~~~;~)~G~R~~~~A~f~~
...... · .. :: .. \:· ... :.... :· ... ,:-· ..
;·;~::~:90}7 ~· RADIUS
<;;:__ JOINT SEALER
GROOVED JOINT
NOT TO SCALE
SEE NOTES 4 AND 5 BELOW.
~~~~~~~~s_~~~~~~~~~~~~~
VARIABLE DEPTH MILLI~G/PAVEMENT REMOV',L. IF
SAW CUT AT
CONCRETE PAVEMENT
PATCH EDGE.
REMOVE 4" OF
EXISTING BITIJM,NOUS
COURSE AND
AGGREGATE BASE
COURSE
AGGREGA TIE BASE COURSE IS EXPOSED DURING
MILLING OPERATIONS, CONffiACTOR SHALL FINE
GRADE AND COMPACT PRIOR TO PAVING.
TRANSITION DETAIL 1
NOT TO SCALE
E COURSE ON COMPACTED SUBGRADE IN LIEU OF 6" CRUSHED
CONSIDERED IF CONTRACTOR ELECTS TO USE THE AL TIERNATIVE BASE.
WITH CONCRETE WI:H COMPRESSION STRENGTH OF 3000 PSI.
PAID FOR ON A SQUARE YARD BASIS OF ISLAND INSTALLED. PRICE BID
RSE, FORMING AND PLACEMENT OF THE ISLAND AS A COMPLETED UNIT.
~G 1J-1E MATERIALS AND FOR ALL PREPARATION, DELIVERY, AND
0 MENT, TOOLS, AND INCIDENTALS NECESSARY TO COMPLETE THE ITEM.
VITH JOINT SEALER.
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PCC
Checked
AMS
Project No.
2701-1302
Sheet No.
4
OF 4
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Harnett Regional Jetport -Runway, Taxiway 8. Apron Rehabilitation and Strengthen.
CP1303, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
302-8300-406-45-0 l Construction $74
302-8300-406-45-80 Contingency $74
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: To reduce budget for Barnhill Contracting Change Order# 3
~co~~0 ~~l~
APPROVAlS:
Department Head (date) Finance Officer (date) County ManY~er (date)
section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina Daniel,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
Thomas S. Frye
Superintendent
Harnett County Schools
Office of Superintendent
REVENUES:
County Appropriation
Fines & Forfeitures
Interest Earned
Fund Balance ApprojJriated
TOTAL REVENUES
*Pending May amendments
Fund Balance Unassigned
CURRENT EXPENSE FINANCIAL STATE ME NT
May 2014
Total YTD Ending
Budget Activity Balance
s 20,523,700.00 s 17,103,083.32 s 3,420,616.68
$ 200,000.00 $ 173,894.49 s 26,105.51
s 60,450.00 $ 50,264.98 $ 10,185.02
$ 6,143,248.00 $ -$ 6,143,248.00
$ 26,927,398.00 $ 17,327,242.79 $ 9,600,155.21
$3,011,606
P. 0. Box 1029
Lillington, NC 27546
910-893-8151
Fax: 910-893-4279
For our students ... whatever it takes; whenever it takes it; however long it takes, WE will do!
Harnett County Schools
Office of Superintendent
CURRENT EXPENSE FINANCIAL STATEMENT
EXPENDITURES:
5100 Regular lnst. Programs s
5200 Special Populations Services s
5300 Alternative Programs $
5400 Sch Leadership Services $
5500 Co-Curricular Services $
5800 Sch Based Support Services s
6I 00 Support & Development Services $
6200 Special Population Support $
6300 Alternative Programs & Services $
6400 Technology Support Services $
6500 Operational Support Services s
6600 Financial & HR Services $
6700 Accountability Services $
6800 System-wide P~il Support Services $
6900 Policy/Leadership Services $
7100 Community Services $
8100 Payrrwnt to Other Gvt $
8400 Interfund Transfers $
TOTAL EXPENDITURES $
*Pending May amendments
May 2014
Total
Budget
4.384,625.51
699,420.00
56,025.00
I ,304,388.00
583,830.00
752,530.00
418,150.00
2,520.00
23,IOO.OO
743,500.00
14,257,290.00
652,050.00
115,485.00
206,200.00
969,222.49
119,062.00
40,000.00
I ,600,000.00
26,927,398.00
s
$
$
$
s
s
s
s
$
$
$
$
$
$
$
$
$
$
$
YTD Outstanding
Activity Encumbrances
3,258,077.5 I s I 02,188.80
553,437.80 s 84,455.55
25,929.05 $ -
497,084.88 $ 9,003.68
459,042.09 $ I6,061.24
443,237.56 s 35,800.I4
352,524.23 s -
2,084.97 $ -
6.33 s -
708,926.21 $ -
9,926,675.87 $ 1,131,608.20
383,001.10 $ 7,5I0.09
98,656.85 $ 14,466.69
117,511.26 $ 34,659.70
736,080.51 $ 7,942.76
99,598.68 $ -
29,180.30 $ -
1 ,600,000.00 $ -
19,291,055.20 $ 1,443,696.85
s
s
s
$
s
s
$
$
$
$
$
$
$
$
$
$
$
$
$
P. 0. Box 1029
Lillington, NC 27546
910-893-8151
Fax: 910-893-4279
Ending
Balance
I ,024,359.20
6I,526.65
30,095.95
798,299.44
I08,726.67
273,492.30
65,625.77
435.03
23,093.67
34,573.79
3, I99,005.93
261,538.81
2,361.46
54,029.04
225,199.22
19,463.32
10,819.70
-
6,192,645.95
For our students ... whatever it takes; whenever it takes it; however long it takes, WE will do!
Board Meeting
Agenda Item
MEETING DATE: May 19,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: U.S. Department of Justice Bulletproof Vest Partnership Grant
REQUESTED BY: Sheriffs Office
REQUEST:
The Harnett County Sheriffs Office requests permission to apply for, and accept if awarded,
the Bulletproof Vest Partnership Grant from the U.S. Department of Justice. This grant will
provide funds for the Sheriffs Office to receive reimbursement for fifty percent (50%) of the
cost of bulletproof vests purchased for the next three years.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
http:/ /www.hamett.org/boc/ down! oads/agendafonn20 14.doc
1 of 1
Page
From: U.S. Department of Justice
Bulletproof Vest Partnership
Office of the Sheriff of Harnett County
Sheriff Larry Rollins
www.harnettsheriff.com
PO Box399
175 Bain Street, Lillington, NC 27546
Phone: 910..893-9111; Fax: 910..893-6450
The BulletproofVest Partnership (BVP), created by the BulletproofVest
Partnership Grant Act of 1998 is a unique U.S. Department of Justice initiative
designed to provide a critical resource to state and local law enforcement.
ONE MILLION BVP VESTS: Since 1999, the BVP program has reimbursed
more than 13,000 jurisdictions, a total of$375 million in federal funds for the
purchase of over one million vests (1,146,909 as of December, 2013). BVP is a
critical resource for state and local jurisdictions that saves lives. Based on data
collected and recorded by BJA staff, in FY 2012, protective vests were directly
attributable to saving the lives of at least 33 law enforcement and corrections
officers, in 20 different states, an increase 13.7% over FY 2011. At least 14 of
those life-saving vests had been purchased, in part, with BVP funds.
New: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal
Year (FY) 2014 BVP application funding period.
Sincerely,
The BVP Program Team
Bureau of Justice Assistance
http:/ /www.ojp. usdoj .gov/bvpbasi/
Board Meeting
Agenda Item
MEETING DATE: May 19,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: 2014 Edward Byrne Memorial Justice Assistance Grant Program
REQUESTED BY: Sheriffs Office
REQUEST:
The Sheriffs Office request permission to apply and if the grant is awarded by the Office of
Justice Program under the FY 14 Edward Byrne Memorial Justice Assistance Grant Program
then permission to accept the award. The Grant amount is$ 24,008.00. The funds will be
used to purchase Mobile Computer, CAD Software and Mapping Software for patrol
deputies. This equipemnt/software will enable deputies to respond to calls and to complete
other tasks more efficiently. There is no local match required.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\bblinson\AppData\Local\Microsoft\ Windows\ Temporary Internet Files\Content. Outlook\ I EAS44 IB\20 !4 Edward
Byrne Grant Agenda. doc Page 1 of 1
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
OMB No. 1121-0329
Approval Expires 0713 1120 16
The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice
Assistance (BJA) is seeking applications for funding under the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting
state, local, and tribal efforts to prevent or reduce crime and violence.
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2014 State Solicitation
Eligibility
Applicants are limited to states, the District of Columbia, the Commonwealth of Puerto Rico, the
Northern Mariana Islands, the Virgin Islands, Guam, and American Samoa. The allocations list
can be found at: www.bja.gov/Funding/14JAGStateAIIocations.pdf.
Deadline
Applicants must register in OJP's Grants Management System (GMS) prior to submitting
application for this funding opportunity. Select the "Apply Online" button associated with the
solicitation title. See the "How to Apply" section on page 21 for more details. All registrations
and applications are due by 8:00p.m. eastern time on June 3, 2014. (See "Deadlines:
Registration and Application," page 3.)
Contact Information
For technical assistance with submitting an application, contact the Grants Management System
Support Hotline at 1-888-549-9901, option 3, or via e-mail to GMS.HelpDesk@usdoj.gov. The
GMS Support Hotline hours of operation are Monday-Friday from 6:00a.m. to 12 midnight
eastern time, except federal holidays.
Applicants that experience unforeseen GMS technical issues beyond their control that prevent
them from submitting their application by the deadline must e-mail the BJA contact identified
below within 24 hours after the application deadline and request approval to submit their
application.
For assistance with any other requirement of this solicitation, contact the BJA Justice
Information Center at 1-877-927-5657, via e-mail to JIC@telesishq.com, or by live web chat.
The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time,
Monday through Friday, and 8:30 a.m. to 8:00 p.m. eastern time on the solicitation close date.
You may also contact your State Policy Advisor.
Release date: April 17, 2014
Contents
Overview ....................................................................................................................................... 3
Deadlines: Registration and Application ....................................................................................... 3
Eligibility ........................................................................................................................................ 3
Program-Specific Information ....................................................................................................... 3
Amount and Length of Awards .............................................................................................. 6
Other JAG Requirements ...................................................................................................... 9
Reporting Requirements, Performance Measures, and JAG Showcase ................................... 12
Priorities ..................................................................................................................................... 13
What an Application Should Include ........................................................................................... 15
Information to Complete the Application for Federal Assistance (SF-424) (Required) ...... 15
Project Abstract (Required) ................................................................................ 15
Program Narrative (Required) ............................................................................................ 16
Budget and Budget Narrative (Required) ........................................................................... 16
Review Narrative (Required) .............................................................................................. 17
Applicant Disclosure of High Risk Status ........................................................................... 17
Applicant Disclosure of Pending Applications (Required) .................................................. 18
Research and Evaluation Independence and Integrity 18
Accounting System and Financial Capability Questionnaire 19
Review Process .......................................................................................................................... 19
Additional Requirements ............................................................................................................. 20
How to Apply ............................................................................................................................... 21
Provide Feedback to OJP ........................................................................................................... 23
Application Checklist .................................................................................................................. 24
2
Edward Byrne Memorial Justice Assistance Grant (JAG)
Program: FY 2014 State Solicitation
(CFDA #16.738)
Overview
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S. C.§ 3751(a)) is
the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG
Program provides states and units of local governments with critical funding necessary to
support a range of program areas including law enforcement, prosecution and court programs,
prevention and education programs, corrections and community corrections, drug treatment and
enforcement, crime victim and witness initiatives, and planning, evaluation, and technology
improvement programs.
Deadlines: Registration and Application
Applicants must register in GMS prior to submitting an application for this funding opportunity.
The deadline to register in GMS and the deadline to apply for funding under this announcement
is 8:00p.m. eastern time on June 3, 2014. See "How to Apply" on page 21 for detaifs.
Eligibility
Refer to the title page for eligibility under this program.
Program-Specific Information
Program Areas
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
• Law enforcement programs.
• Prosecution and court programs, including indigent defense.
• Prevention and education programs.
• Corrections and community corrections programs.
• Drug treatment and enforcement programs.
• Planning, evaluation, and technology improvement programs.
• Crime victim and witness programs (other than compensation).
*Please note that JAG funding may be utilized in support of:
" Systems upgrades (hardware/software), including potential upgrades necessary for
state, territories, units of local government and/or tribes to come into compliance with the
FBI's UCR Redevelopment Project (UCRRP).
.. Developing or sustaining state compatible incident based reporting systems.
3
State Planning Process: States and territories are strongly encouraged to use JAG funding in
support of their existing statewide strategic plan. If available, applicants should attach a current
version of their state's strategic plan to this application. If such a plan does not now exist,
states/territories should develop and undertake a strategic planning process, using a community
engagement model, in order to guide spending under this and future fiscal year allocations.
Statewide strategic plans should describe the state's strategic planning process that guides its
priorities and funding strategy and should include a description of how local communities are
engaged in the planning process and the data and analysis utilized to support the plan. It should
also identify the stakeholders currently participating in the strategic planning process, the gaps
in the state's needed resources for criminal justice purposes, and how JAG funds wilf be
coordinated with state and related justice funds.
The Department continues to assess the extent to which states are engaged in strategic
planning in making allocation decisions about JAG funds and the extent to which the
recommendation that these efforts include all criminal justice stakeholders, including indigent
defense, are being followed to ensure fairness in the criminal justice system. If such a strategic
plan or planning process does not currently exist, the narrative should describe the state's plan
and timeline for developing such a process. Training and technical assistance (TTA) is available
from BJA's TTA providers to assist states with the development of their strategic planning
process and their plan to fund evidence-based projects.
Jn partnership with the National Criminal Justice Association (NCJA), BJA continues to work
with State Administering Agencies (SAAs) and the State Analytical Centers (SACs), their
research and data analysis partners, to engage in strategic planning to assess needs based
upon data, develop priorities, and invest in strategies that are research or evidence-based and
address their priority needs. To ensure that the impact of JAG funding decisions is considered
across the entire criminal justice system, BJA is strongly encouraging state and local
jurisdictions to bring all system stakeholders together in the strategic planning process. BJA's
recommended guidelines are that at a minimum, the strategic planning process includes law
enforcement, courts, prosecutors, indigent defense providers, victim advocates, and corrections
and community corrections officials. BJA will continue to provide valuable technical assistance
in 2014 through NCJA for comprehensive criminal justice planning that includes bringing all
criminal justice stakeholders to the table to develop innovative strategies to improve the fair
administration of justice. For more information, see the National Center for Justice Planning web
site.
Beginning in FY 2014, BJA will post each state's strategic plan on the BJA web site in order to
promote transparency in terms of each state's spending priorities, the process by which funding
decisions are made, and which of your stakeholders are involved. If you do not have a strategic
plan, BJA will use the program narrative that is submitted with your application. As BJA's web
site is publicly available, ensure that law-enforcement sensitive material is removed prior to
submission.
SAA Responsibilities: In each state and territory, the Governor or other Chief Executive
Officer designates an agency (the State Administering Agency) to apply for and administer
these funds. The SAA will be responsible for:
• Preparing and submitting the state JAG application.
• Passing through a pre-determined percentage of funds to local jurisdictions as well as
administering the pass-through of funds from "less than $10,000 jurisdictions" to the state
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police and/or jurisdictions that were not eligible for a direct award (see Pass-through section
on page 8). Administering JAG funds including: establishing funding priorities, distributing
funds, ensuring subgrantees are aware of and in compliance with all programmatic and
financial rules through the usage of special conditions and subgrantee monitoring, and
complying with all reporting requirements as described in the Reporting Requirements
section below.
• Ensuring an inclusive planning process, including consultation with tribal representatives
and other criminal justice stakeholders.
11 Ensuring any court disposition or other records generated by JAG funded programs are
made available to state repositories if they are relevant to NICS determinations.
Governing Body Review: No fewer than 30 days prior to application submission, an SAA must
make its grant application available for review to the governing body of the state or to an
organization designated by that governing body. See the Review Narrative section on page
17 for additional information.
Public Comment: At the time of application submission, an SAA must provide an assurance
that the application was made public and an opportunity to comment was provided to citizens
and neighborhood or community organizations to the extent the applicable law or established
procedure makes such an opportunity available. See the Review Narrative section on page
17 for additional information.
Prohibited Uses: No JAG funds may be expended outside of JAG program areas. Even within
these program areas, however, JAG funds cannot be used directly or indirectly for security
enhancements or equipment for nongovernmental entities not engaged in criminal justice or
public safety. Additionally, JAG funds may not be used directly or indirectly to pay for any
of the following items unless the BJA Director certifies that extraordinary and exigent
circumstances exist, making them essential to the maintenance of public safety and good
order:
• *Vehicles, vessels, or aircraft.
e **Unmanned aerial vehicles/unmanned aircraft, aircraft system, or aerial vehicles
(UNUAS/UAV).
11 Luxury items.
11 Real estate.
11 Construction projects (other than penal or correctional institutions).
• Any similar items.
*Police cruisers, police boats, and police helicopters are allowable vehicles under JAG
and do not require BJA certification.
**Unmanned Aircraft, Aircraft System, or Aerial Vehicles (UA/UAS/UAV): No JAG funds
may be expended on these items unless the BJA Director certifies that extraordinary and
exigent circumstances exist, making them essential to the maintenance of public safety and
good order. In addition, no JAG funds may be expended for this purpose without Federal
Aviation Administration (FAA) approval and certification that the use is legal in the local
jurisdiction. Also, any grant award using funds for this purpose may be subject to additional
5
conditions and reporting criteria, which will be spelled out in a customized special condition
attached to the grant award.
For information related to requesting a waiver to obtain BJA certification for any
prohibited item, or for examples of allowable vehicles that do not require BJA
certification, refer to the JAG FAQs on BJA's JAG web page.
Evidence-Based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policy making and program
development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:
• improving the quantity and quality of evidence OJP generates;
• integrating evidence into program, practice, and policy decisions within OJP and the
field; and
• improving the translation of evidence into practice.
OJP considers programs and practices to be evidence-based when their effectiveness has been
demonstrated by causal evidence, generally obtained through one or more outcome
evaluations. Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or
intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent
possible, alternative explanations for the documented change. The strength of causal evidence,
based on the factors described above, will influence the degree to which OJP considers a
program or practice to be evidence-based.
OJP's CrimeSolutions.gov web site is one resource that applicants may use to find information
about evidence-based programs in criminal justice, juvenile justice, and crime victim services.
Additionally, when considering evidence-based programs and practices specific to reentry, it is
recommended that jurisdictions review the What Works in Reentry Clearinghouse for important
research on the effectiveness of a wide variety of reentry programs and practices. The
Clearinghouse provides a one-stop shop for practitioners and service providers seeking
guidance on evidence-based reentry interventions.
Amount and Length of Awards
Eligible allocations under JAG are posted annually on BJA's JAG web page:
www.bja.gov/ProgramDetails.aspx?Program 10=59.
Awards are 4 years in length, and award periods will be from October 1, 2013 through
September 30, 2017. Extensions beyond this period may be made on a case-by-case basis at
the discretion of BJA and must be requested via GMS no less than 30 days prior to the grant
end date.
All awards are subject to the availability of appropriated funds and to any modifications or
additional requirements that may be imposed by law.
6
Budget Information
JAG awards are based on a statutory formula as described below.
Although JAG grantees and subgrantees are required to report on quarterly
accountability measures through BJA's Performance Measurement Tool (PMT), those
reports are intended to promote greater transparency about the use of JAG funds and do
not determine the amount of JAG funds allocated to a state and/or localities.
JAG Formula: Once each fiscal year's overall JAG Program funding level is determined, BJA
partners with the Bureau of Justice Statistics (BJS) to begin a four-step grant award calculation
process which consists of:
1. Computing an initial JAG allocation for each state and territory, based on their share of
violent crime and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation
is less than the minimum ("de minimus") award amount defined in the JAG legislation
(0.25 percent of the total). If this is the case, the state or territory is funded at the
minimum level, and the funds required for this are deducted from the overall pool of JAG
funds. Each of the remaining states receives the minimum award plus an additional
amount based on their share of violent crime and population.
3. Dividing each state's final award amount (except for the territories and District of
Columbia) between state and local governments at a rate of 60 and 40 percent,
respectively.
4. Determining local unit of government award allocations, which are based on their
proportion of the state's 3-year violent crime average. If a local eligible award amount is
less than $10,000, the funds are returned to the state to be awarded to these focal units
of government through the state agency. If the eligible award amount is $10,000 or
more, then the local government is eligible to apply for a JAG award directly from BJA.
Administrative Funds: An SAA may use up to 10 percent of the state award, including interest,
for costs associated with administering JAG funds.
Supplanting: Supplanting is prohibited under JAG. Applicants cannot replace or supplant non-
federal funds that have been appropriated for the same purpose. See the JAG FAQs on BJA's
JAG web page for examples of supplanting.
Leveraging of Grant Funds: Although supplanting is prohibited, the leveraging offederal
funding is encouraged. For example, a city may utilize JAG and Homeland Security Grant
Program (HSGP) money to fund different portions of a fusion center project. In instances where
leveraging occurs, all federal grant funds must be tracked and reported on separately and may
not be used to fund the same line items. Additionally, federal funds cannot be used as match for
other federal awards.
7
Pass-through: JAG requires that states pass through a predetermined percentage (variable
pass-through)1 of funds to units of local government, such as a city, county, township, or town.
Calculated by BJS, this percentage is established by assessing the total criminal justice
expenditures by the state and units of local government. If an SAA believes its assessment is
incorrect, the SAA may appeal the percentage by providing alternate, verifiable data to BJA.
Current Variable Pass-through percentages (VPT), which SAAs are required to use in the
administration of FY 2014 JAG awards, can be found at: www.bja.gov/Funding/JAGvpt.pdf.
In addition to the predetermined pass-through percentage, states must also distribute or pass-
through funds from the "less than $10,000 jurisdictions" which have been added to the state's
award. These less-than $10,000 funds must be awarded by the state to state police
departments that provide criminal justice services to units of local government and units of local
government whose allocation is less than $10,000.
Trust Fund: SAAs may draw down JAG funds in advance. To do so, a trust fund must be
established in which to deposit the funds. The trust fund may or may not be an interest-bearing
account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund
in which to deposit funds. This trust fund requirement does not apply to direct JAG award
recipients or subrecipients that draw-down on a reimbursement basis rather than in advance.
Match Requirement: Match is not required under the JAG Program. Although match is an
effective strategy to expand justice funds and build buy-in for local criminal justice initiatives,
BJA encourages states to consider financial and other potential local constraints related to
imposing a match requirement on sub-grantees, as it may adversely affect small local
jurisdictions. Matching funds become part of the overall award amount, and as such are subject
to audit and should be expended prior to closeout.
Limitation on Use of Award Funds for Employee Compensation; Waiver
With respect to any award of more than $250,000 made under this solicitation, recipients may
not use federal funds to pay total cash compensation (salary plus cash bonuses) to any
employee of the award recipient at a rate that exceeds 110 percent of the maximum annual
salary payable to a member of the federal government's Senior Executive Service (SES) at an
agency with a Certified SES Performance Appraisal System for that year. The 2014 salary table
for SES employees is available at www.opm.gov/salary-tables. Note: A recipient may
compensate an employee at a greater rate, provided the amount in excess of this compensation
limitation is paid with non-federal funds. (Any such additional compensation will not be
considered matching funds where match requirements apply.)
The Assistant Attorney General for OJP may exercise discretion to waive, on an individual
basis, the limitation on compensation rates allowable under an award. An applicant requesting a
waiver should include a detailed justification in the budget narrative of the application. Unless
the applicant submits a waiver request and justification with the application, the applicant should
anticipate that OJP will request the applicant to adjust and resubmit the budget.
1 If an SAA wishes to fund a project that will be administered by the state but be counted as variable pass-through for
JAG purposes, it may do so if the project will directly benefit a unit(s) of local government, and if each local
jurisdiction to benefit voluntarily signs a waiver. This waiver must certify that the local jurisdiction recognizes that the
funds in question are set aside for local government use, believes that the proposed project will provide a direct local
benefit, and agrees that funding the project at the state level is in the best interests of the unit of local government.
See the JAG FAQs on BJA's JAG web page for an example.
8
The justification should include the particular qualifications and expertise of the individual, the
uniqueness of the service the individual will provide, the individual's specific knowledge of the
program or project being undertaken with award funds, and a statement explaining that the
individual's salary is commensurate with the regular and customary rate for an individual with
his/her qualifications and expertise, and for the work to be done.
Prior Approval, Planning, and Reporting of Conference/Meeting!Training Costs
OJP strongly encourages applicants that propose to use award funds for any conference-,
meeting-, or training-related activity to review carefully-before submitting an application-the
OJP policy and guidance on "conference" approval, planning, and reporting available at
www.ojp.gov/funding/confcost.htm. OJP policy and guidance (1) encourage minimization of
conference, meeting, and training costs; (2) require prior written approval (which may affect
project timelines) of most such costs for cooperative agreement recipients and of some such
costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and
beverage costs.
Costs Associated with Language Assistance (if applicable}
If an applicant proposes a program or activity that would deliver services or benefits to
individuals, the costs of taking reasonable steps to provide meaningful access to those services
or benefits for individuals with limited English proficiency may be allowable. Reasonable steps
to provide meaningful access to services or benefits may include interpretation or translation
services where appropriate.
For additional information, see the "Civil Rights Compliance" section of the OJP "Other
Requirements for OJP Applications" web page at
www.ojp.usdoj.gov/funding/other requirements.htm.
Other JAG Requirements
Prison Rape Elimination Act Implementation
On June 20, 2102, the DOJ published the final rule that created the National Prison Rape
Elimination Act (PREA) Standards which were promulgated to prevent, detect, and respond to
sexual victimization and abuse in confinement settings. The National PREA Standards are
found at 28 C.F.R. Part 115. They took effect on August 20, 2012, and apply to confinement
facilities including adult prisons and jails, juvenile facilities, police lockups, and community
corrections facilities.
The Prison Rape Elimination Act of 2003 provides that a state whose Governor does not certify
full compliance with the National PREA Standards is subject to the loss of 5 percent of certain
DOJ grant funds, including JAG, that it would otherwise receive for prison purposes unless the
Governor submits an assurance to DOJ that no less than 5 percent of such funds will be used
solely for the purpose of enabling the state to achieve and certify full compliance with the
standards in future years. 42 U.S.C. § 15607 (c)(2). A 5 percent JAG reduction will be applied
each year a jurisdiction does not certify full compliance.
For additional information concerning PREA implementation, send inquiries to the PREA
Management Office at PREACompliance@usdoj.gov.
9
Sex Offender Registration and Notification Act Implementation
The Sex Offender Registration and Notification Act (SO RNA), Title I of the Adam Walsh Child
Protection and Safety Act of 2006, required that the 50 states, District of Columbia (DC), 5
principal territories, and some federally recognized tribes substantially implement SORNA by
July 27, 2009. Two full-year deadline extensions have been provided, and a final statutory
deadline of July 27, 2011 was established.
SO RNA mandates a 1 0-percent reduction in JAG funding if a state, territory, or DC failed to
substantially implement SORNA by the July 27, 2011 deadline. For those jurisdictions, the 10-
percent reduction was first applied in FY 2012 and will continue to be applied in each
subsequent year until the JAG funding recipient has substantially implemented SORNA.
Further, jurisdictions that have substantially implemented SORNA have an ongoing obligation to
maintain that status each and every year. A JAG reduction will be applied each year a
jurisdiction has failed to have substantially implemented SO RNA. The 1 0-percent reduction will
not be applied to the portion of the JAG award that is reserved for local or tribal jurisdictions.
For additional information regarding SORNA implementation, including requirements and
a list of states/territories that will be impacted in FY 2014 by the 10-percent reduction,
contact the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering,
and Tracking (SMART) Policy Advisor assigned to assist your jurisdiction: Policy
Advisor Contacts by Jurisdiction.
Body Armor Certification
e Ballistic-resistant and stab-resistant body armor can be funded through two BJA-
administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP)
Program.
• The BVP Program is designed to provide a critical resource to state and local law
enforcement through the purchase of ballistic-resistant and stab-resistant body armor. A
jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more
information on the BVP Program, including eligibility and application, refer to the BVP web
~·
• JAG funds may also be used to purchase vests for an agency, but they may not be used to
pay for that portion of the ballistic-resistant vest (50 percent) that is not covered by BVP
funds. Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match.
e Vests purchased with JAG funds may be purchased at any threat level, make, or model from
any distributor or manufacturer, as long as the vests have been tested and found to comply
with the latest applicable National Institute of Justice (NIJ) ballistic or stab standards. In
addition, vests purchased must be American-made. Information on the latest NIJ standards
can be found at: www.nij.gov/topics/technology/body-armor/safety-initiative.htm.
e As is the case in BVP, grantees who wish to purchase vests with JAG funds must certify that
law enforcement agencies receiving vests have a written "mandatory wear" policy in effect.
FAQs related to the mandatory wear policy and certifications can be found at
www.bja.gov/Funding/JAGFAQ.pdf. This policy must be in place for at least all uniformed
officers before any FY 2014 funding can be used by the agency for vests. There are no
requirements regarding the nature of the policy other than it being a mandatory wear policy
for all uniformed officers while on duty. The certification must be signed by the certifying
10
official and must be attached to the application. If the grantee proposes to change project
activities to utilize JAG funds to purchase bulletproof vests after the application period
(during the project period), the grantee must submit the signed certification to BJA at that
time. A mandatory wear concept and issues paper and a model policy are available by
contacting the BVP Customer Support Center atvests@usdoj.gov or toll free at 1-877-758-
3787.
11 A copy of the certification related to the mandatory wear can be found at:
www.bja.gov/Funding/BodyArmorMandatorvWearCert.pdf.
Interoperable Communications
11 Grantees (including subgrantees) that are using FY 2014 JAG Program funds to support
emergency communications activities (including the purchase of interoperable
communications equipment and technologies such as voice-over-internet protocol bridging
or gateway devices, or equipment to support the build out of wireless broadband networks in
the 700 MHz public safety band under the Federal Communications Commission (FCC)
Waiver Order) must ensure:
);> Compliance with the FY 2014 SAFECOM Guidance on Emergency Communications
Grants (including provisions on technical standards that ensure and enhance
interoperable communications).
);-Adherence to the technical standards set forth in the FCC Waiver Order, or any
succeeding FCC orders, rules, or regulations pertaining to broadband operations in the
700 MHz public safety band.
).> Projects support the Statewide Communication lnteroperability Plan (SCIP) and are fully
coordinated with the full-time Statewide lnteroperability Coordinator (SWIC) in the state
of the project. As the central coordination point for their state's interoperability effort, the
SWIC plays a critical role, and can serve as a valuable resource. SWICs are
responsible for the implementation of the SCIP through coordination and collaboration
with the emergency response community. The U.S. Department of Homeland Security
Office of Emergency Communications maintains a list of SWICs for each of the 56
states and territories. Contact OEC@hq.dhs.gov.
);> All communications equipment purchased with grant award funding (plus the quantity
purchased of each item) is identified during quarterly performance metrics reporting.
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at: www.it.ojp.gov/gsp grantcondition.
Grantees shall document planned approaches to information sharing and describe compliance
to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG Program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (COOlS, the national DNA
database operated by the Federal Bureau of Investigation (FBI)) by a government DNA lab with
11
access to COOlS. No profiles generated with JAG funding may be entered into any other non-
governmental DNA database without prior express written approval from BJA For more
information, refer to the NIJ DNA Backlog Reduction Program, available at
www.nij.gov/topics/forensics/lab-operations/evidence-backlogs/Pages/backfog-reduction-
program.aspx.
In addition, funds may not be used for purchase of DNA equipment and supplies when the
resulting DNA profiles from such technology are not accepted for entry into COOlS.
Reporting Requirements, Accountability Measures, and JAG
Showcase
Award recipients will be required to submit quarterly financial status (SF-425) and annual
programmatic reports through GMS, quarterly accountability metrics reports (see below) through
BJA's Performance Measurement Tool (PMT), and Federal Funding Accountability and
Transparency Act (FFATA) reports through the FFATA Sub-award Reporting System (FSRS) as
necessary (see FFATA section below).
Accountability Measures
To assist the Department in fulfilling its responsibilities under the Government Performance and
Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010,
Public Law 111-352, applicants who receive funding under this solicitation must provide data
that measures the results of their work done under this solicitation. Quarterly accountability
metrics reports must be submitted through BJA's PMT, available at
www.bjaperformancetools.org. The accountability measures can be found at:
www.bjaperformancetools.org/help/JAGMeasuresQuestionnaire.pdf.
Data reported by JAG grantees and subgrantees for this report does not determine JAG
funding, which is calculated based on a statutory formula combining population and Uniform
Crime Reporting Part I crime data. BJA encourages JAG grantees to make decisions on funding
through a collaborative process involving all major stakeholders including law enforcement,
courts, indigent defense, prosecution, corrections and community corrections, treatment
providers, crime victims, and others. The measures are not designed to replace the planning
that should occur at the state and local level.
Submission of accountability measures data is not required for the application. Instead,
applicants should discuss in their application their proposed methods for collecting data for
accountability measures. Refer to the section "What an Application Should Include" on page 15
for additional information.
Note on Project Evaluations
Applicants that propose to use funds awarded through this solicitation to conduct project
evaluations should be aware that certain project evaluations (such as systematic investigations
designed to develop or contribute to generalizable knowledge) may constitute "research" for
purposes of applicable DOJ human subjects protection regulations. However, project
evaluations that are intended only to generate internal improvements to a program or service, or
are conducted only to meet OJP's performance measure data reporting requirements likely do
not constitute "research." Applicants should provide sufficient information for OJP to determine
12
whether the particular project they propose would either intentionally or unintentionally collect
and/or use information in such a way that it meets the DOJ regulatory definition of research.
Research, for the purposes of human subjects protections for OJP-funded programs, is defined
as, "a systematic investigation, including research development, testing, and evaluation,
designed to develop or contribute to generalizable knowledge" 28 C.F.R. § 46.1 02(d). For
additional information on determining whether a proposed activity would constitute research,
see the decision tree to assist applicants on the "Research and the Protection of Human
Subjects" section of the OJP "Other Requirements for OJP Applications" web page
(www.ojp.usdoj.gov/funding/other reguirements.htm). Applicants whose proposals may involve
a research or statistical component also should review the "Confidentiality" section on that web
page.
JAG Showcase
The JAG Showcase was designed to identify and highlight JAG projects that have demonstrated
success or shown promise in reducing crime and positively impacting communities. BJA has
now expanded the concept of the JAG Showcase to other BJA grant programs and created a
new BJA Success Story web page. This new web page will be a valuable resource for states,
localities, territories, tribes and criminal justice professionals who seek to identify and learn
about JAG and other successful BJA funded projects linked to innovation, crime reduction, and
evidence based practices.
If you have a JAG Success Story you would like to submit, sign in to your My BJA account to
access the Success Story Submission form. If you do not have a My BJA account, please
Register. Once you register, one of the available areas on your My BJA page will be "My
Success Stories". Within this box, you will see an option to add a Success Story.
Once reviewed and approved by BJA, all success stories will appear on the new BJA Success
Story web page.
Priorities
BJA recognizes that the downturn in the economy has resulted in significant pressures on state
and local criminal justice systems. In these challenging times, shared priorities and leveraged
resources can make a significant impact. In light of this, it is important to make SAAs and local
JAG recipients aware of several areas of priority that may be of help in maximizing the
effectiveness of JAG funding at the state and local level.
In addition to our longstanding and unwavering commitment to keeping violent crime at its
lowest level in decades, the following priorities represent key areas where BJA will be focusing
nationally and invite each state and local JAG recipient to join us in addressing these challenges
as a part of our JAG partnership.
Reducing Gun Violence
Gun violence has touched every state, county, city, town, and tribal government in America. In
the aftermath of the Sandy Hook Elementary School tragedy and recent mass shooting at the
Washington Navy Yard, BJA continues to encourage states and localities to invest valuable JAG
funds in programs to: combat gun violence, enforce existing firearms laws, improve the process
13
used to ensure that those prohibited from purchasing or owning guns are prevented from doing
so, enhance reporting to the FBI's Nationallnstant Criminal Background Check System (NICS)
and provide active shooter response training to law enforcement officers and first responders.
Recidivism Reduction, Pretrial Reform and Justice System Realignment
In this time of fiscal austerity and smaller state and local budgets, reducing unnecessary
incarceration in a manner that promotes public safety is a paramount goal. Effective community
supervision of non-violent offenders coupled with evidence-based program interventions can
result in significant reductions in recidivism. A priority funding area is the implementation of
effective pretrial services programs. The use of validated risk assessment tools to inform pre-
trial release decisions is critical. For a variety of resources, or to request BJA supported
technical assistance from the Pretrial Justice Institute, see www.pretrial.org. Another priority for
JAG funding is to support innovative programs and approaches in probation and parole
supervision that improve services to offenders and increase collaborative efforts among
community supervision agencies with law enforcement and the courts.
Another promising approach to justice systems reform is the Justice Reinvestment Initiative
(JRI), a public-private partnership between BJA and the PEW Public Safety Performance
Project. Currently, 19 states and 17 local governments are working to control spiraling
incarceration costs through JRI and reinvestment savings in evidence-based criminal justice
programs and strategies. Strategic investment of JAG funds to implement JRI legislation and
policy changes in those states and localities can augment federal funds and achieve greater
cost savings and reinvestments in programs to promote public safety. (See the Urban Institute's
Justice Reinvestment Initiative State Assessment Report.)
Indigent Defense
Another key priority area is support for indigent defense. BJA continues to encourage states and
SAAs to use JAG funds to support the vital needs of the indigent defense community. Attorney
General Holder has consistently stressed that the crisis in indigent defense reform is a serious
concern which must be addressed if true justice is to be achieved in our nation. In 2002, the
American Bar Association (ABA) published Ten Principles of a Public Defense Delivery System
which represent fundamental building blocks for implementing quality legal representation for
indigent defendants. (See ABA's Ten Principles of a Public Defense Delivery System.)
Improving Mental Health Services
Disproportionate numbers of people with mental illness are involved in the criminal justice
system often as a result of untreated or undertreated mental illness. This is an issue that
impacts numerous facets of the criminal justice system. After the Newtown tragedy, numerous
states began pushing for and adopting policies supporting early identification and intervention.
States aimed to enhance mental health screening services to identify emerging mental illness in
children and adolescents and to ensure adequate access to care. BJA encourages states to
utilize JAG funding in support of programs and policy changes aimed at the following: identifying
and treating people with severe mental illness before they reach crisis point; training law
enforcement and correctional officers on mental health and mental health related crisis-
intervention; increasing justice system diversion strategies to divert offenders with mental illness
from unnecessary arrest and incarceration to more appropriate and cost-effective community-
based treatment and supervision; mental health courts, allowing inmates to continue
14
psychotropic medication in jails; and improving oversight of mental health care in jails,
increasing post-jail housing options and enhancing community mental health services. (See
Adults with Behavioral Health Needs under Correctional Supervision.)
Evidence-Based "Smart" Programs
Many criminal justice agencies continue to experience unprecedented budget cuts, layoffs, and
reductions in force. These challenges must be met by making wider use of advancements in the
criminal justice field in the last several decades which rely on use of data, crime analysis, cutting
edge technology, research and evaluations regarding evidenced-based and high-performing
programs. A useful matrix of evidence-based policing programs and strategies is available
through the Center for Evidence-Based Policy at George Mason University. In the reentry field,
a summary of research-based reentry strategies is available on the National Reentry Resource
Center's What Works in Reentry Clearinghouse link. BJA offers a number of program models
designed to effectively implement evidence-based strategies including Smart Policing, Smart
Supervision, Smart Pretrial, and Smart Prosecution.
BJA encourages states to use JAG funds to support these "smart on crime" strategies, including
effective partnerships with universities and research partners and with non-traditional criminal
justice partners.
What an Application Should Include
Applicants should anticipate that if they fail to submit an application that contains all of the
specified elements, it may negatively affect the review of their application; and, should a
decision be made to make an award, it may result in the inclusion of special conditions that
preclude the recipient from accessing or using award funds pending satisfaction of the
conditions.
Refer to the BJA Grant Writing and Management Academy and OJP's Grants 101 for an
overview of what should be included in each application requirement. These trainings can be
found at bja.ncjrs.gov/gwma/index.html and www.ojp.gov/grants1 01/.
OJP strongly recommends use of appropriately descriptive file names (e.g., "Program
Narrative," "Budget Narrative," "Memoranda of Understanding," etc.) for all attachments.
1. Information to Complete the Application for Federal Assistance (SF-424)
The SF-424 is a standard form required for use as a cover sheet for submission of pre-
applications, applications, and related information. GMS takes information from the
applicant's profile to populate the fields on this form.
2. Project Abstract
Applicants must provide an abstract that includes the applicant's name, title of the project,
goals of the project, and a description of the strategies to be used. In addition, above or
below the abstract narrative, applicants must identify up to 10 project identifiers that
would be associated with proposed project activities. The list of all identifiers can be found at
https://www.bja.gov/Funding/JAGidentifiers.pdf. The abstract should not exceed a half-
page, or 400-500 words.
15
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS} for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
3. Program Narrative
Applicants must submit a program narrative that:
A. Identifies the state's strategy/funding priorities for the FY 2014 JAG funds, the subgrant
award process and timeline, and a description of the programs to be funded over the
four year grant period. States are strongly encouraged to prioritize the funding on
evidence-based projects.
B. Describes the state's strategic planning process that guides its priorities and funding
strategy. This should include a description of how local communities are engaged in the
planning process and the data and analysis utilized to support the plan; it should identify
the stakeholders currently participating in the strategic planning process, the gaps in the
state's needed resources for criminal justice purposes, and how JAG funds will be
coordinated with state and related justice funds.
Attach a current version of your state's strategic plan with this application. DOJ is
in the process of assessing the extent to which states are engaged in strategic planning
in making allocation decisions about JAG funds, and the extent to which the
recommendation that these efforts include all criminal justice stakeholders, including
indigent defense, are being followed to ensure fairness in the criminal justice system. If
such a strategic plan or planning process does not currently exist, the narrative should
describe the state's plan and timeline for developing such a process.
C. Describes any additional strategic planning/coordination efforts in which the SAA
participates with other criminal justice criminal/juvenile justice agencies in the state.
D. Describes the state's plan for collecting and submitting performance measurement data
required by BJA, including required subgrantee performance measurement data.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
4. Budget and Budget Narrative
Applicants must submit a budget and budget narrative outlining how JAG funds, including
administrative funds if applicable, will be used to support and implement the program. This
narrative should include a full breakdown of administrative costs, as well as an overview of
how funds will be allocated across approved JAG purpose areas. Applicants should utilize
the following approved budget categories to label the requested administrative and/or sub-
grant expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies,
Consultants/Contracts, and an Other category. For informational purposes only, a sample
budget form may be found at www.ojp.usdoj.gov/funding/forms/budget detail.pdf.
For questions pertaining to budget and examples of allowable and unallowable costs, see
the OJP Financial Guide at www.ojp.usdoj.gov/financialguide/index.htm.
16
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
a. Non-Competitive Procurement Contracts In Excess of Simplified Acquisition
Threshold
If an applicant proposes to make one or more non-competitive procurements of products or
services, where the non-competitive procurement will exceed the simplified acquisition
threshold (also known as the small purchase threshold), which is currently set at $150,000,
the application should address the considerations outlined in the OJP Financial Guide.
5. Review Narrative
Applicants must submit information documenting that the date the JAG application was
made available for review by the governing body of the state, or to an organization
designated by that governing body, not less than 30 days before the application was
submitted to BJA. The attachment must also specify that an opportunity to comment was
provided to citizens prior to application submission to the extent applicable law or
established procedures make such opportunity available.
Below are notification language templates that can be utilized in completing this
section of the application.
The (provide name of State/Territory) made its Fiscal Year 2014 JAG application available
to the (provide name of governing body) for its review and comment on (provide date); or
intends to do so on (provide date).
The (provide name of State/Territory) made its Fiscal Year 2014 JAG application available
to citizens for comment prior to application submission by (provide means of notification);
or the application has not yet been made available for public review/comment.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
6. Applicant Disclosure of High Risk Status
Applicants are to disclose whether they are currently designated high risk by another federal
grant making agency. This includes any status requiring additional oversight by the federal
agency due to past programmatic or financial concerns. If an applicant is designated high
risk by another federal grant making agency, you must email the following information to
OJPComplianceReporting@usdoj.gov at the time of application submission:
• The federal agency that currently designated the applicant as high risk;
• Date the applicant was designated high risk;
• The high risk point of contact name, phone number, and email address, from that
federal agency; and
• Reasons for the high risk status.
OJP seeks this information to ensure appropriate federal oversight of any grant award.
Unlike the Excluded Parties List, this high risk information does not disqualify any
17
organization from receiving an OJP award. However, additional grant oversight may be
included, if necessary, in award documentation.
7. Additional Attachments
a. Applicant Disclosure of Pending Applications
Applicants are to disclose whether they have pending applications for federally funded
grants or subgrants (including cooperative agreements) that include requests for funding to
support the same project being proposed under this solicitation and will cover the identical
cost items outlined in the budget narrative and worksheet in the application under this
solicitation. The disclosure should include both direct applications for federal funding (e.g.,
applications to federal agencies) and indirect applications for such funding (e.g., applications
to state agencies that will subaward federal funds).
OJP seeks this information to help avoid any inappropriate duplication of funding.
Leveraging multiple funding sources in a complementary manner to implement
comprehensive programs or projects is encouraged and is not seen as inappropriate
duplication.
Applicants that have pending applications as described above are to provide the following
information about pending applications submitted within the last 12 months:
.. the federal or state funding agency
.. the solicitation name/project name
• the point of contact information at the applicable funding agency.
Federal or State Solicitation Name/Phone/E-mail for Point of Contact at Funding
Funding Name/Project Name Agency
Agency
""'""''"• ~:.• k• ''''"'''"' f., fl'~'''''''"
DOJ/COPS COPS Hiring Pr~mrarh t .lanf11~1lDiOO~~~o . 0; iane.doe@usdoi.aov
'""~.o<..."l.:tv~,, f: 1"'{ ~ • < ' li' . '•' . ~····· .,,,
1'!, t'
HHS/ Substance Drug Free Communities Jdhri'Doe, 2tJ21'ooo-oo m;'iehl'l:'do~@hhs.gov
Abuse & Mental Mentoring Program/
Health Services North County Youth
Administration Mentoring Program
Applicants should include the table as a separate attachment, with the file name "Disclosure
of Pending Applications," to their application. Applicants that do not have pending
applications as described above are to include a statement to this effect in the separate
attachment page (e.g., "[Applicant Name on SF-424] does not have pending applications
submitted within the last 12 months for federally funded grants or subgrants (including
cooperative agreements) that include requests for funding to support the same project being
proposed under this solicitation and will cover the identical cost items outlined in the budget
narrative and worksheet in the application under this solicitation.").
b. Research and Evaluation Independence and Integrity
If a proposal involves research and/or evaluation, regardless of the proposal's other
merits, in order to receive funds, the applicant must demonstrate research/evaluation
independence, including appropriate safeguards to ensure research/evaluation objectivity
and integrity.
18
For purposes of this solicitation, research and evaluation independence and integrity
pertains to ensuring that the design, conduct, or reporting of research and evaluation funded
by BJA grants, cooperative agreements, or contracts will not be biased by any personal or
financial conflict of interest on the part of the investigators responsible for the research and
evaluation or on the part of the applicant organization. Conflicts can be either actual or
apparent. Examples of potential investigator (or other personal) conflict situations may
include those in which an investigator would be in a position to evaluate a spouse's work
product (actual conflict), or an investigator would be in a position to evaluate the work of a
former colleague (potential apparent conflict). With regard to potential organizational
conflicts of interest, as one example, generally an organization could not be given a grant to
evaluate a project if that organization had itself provided substantial prior technical
assistance to that project, as the organization in such an instance would appear to be
evaluating the effectiveness of its own prior work. The key is whether a reasonable person
understanding all of the facts would be able to have confidence that the results of any
research or evaluation project are objective and reliable. Any outside personal or financial
interest that casts doubt on that objectivity and reliability is a problem.
In the attachment dealing with research and evaluation independence and integrity, the
applicant should explain the process and procedures that the applicant has put in place to
identify and eliminate (or, at the very least, mitigate) potential personal or financial conflicts
of interest on the part of its staff, consultants, and/or subrecipients. It should also identify
any potential organizational conflicts of interest on the part of the applicant with regard to the
proposed research/evaluation. If the applicant reasonably believes that no potential personal
or organizational conflicts of interest exist, then the applicant should provide a brief narrative
explanation of how and why it reached that conclusion. Documentation that may be helpful
in this regard could include organizational codes of ethics/conduct or policies regarding
organizational, personal, and financial conflicts of interest.
For situations in which potential personal or organizational conflicts of interest exist, in the
attachment, the applicant should identify the safeguards the applicant has or will put in place
to eliminate, mitigate, or otherwise address those conflicts of interest.
Considerations in assessing research and evaluation independence and integrity will
include, but may not be limited to, the adequacy of the applicant's efforts to identify factors
that could affect the objectivity or integrity of the proposed staff and/or the organization in
carrying out the research, development, or evaluation activity; and the adequacy of the
applicant's existing or proposed remedies to control any such factors.
8. Accounting System and Financial Capability Questionnaire
Any applicant (other than an individual) that is a non-governmental entity and that has not
received any award from OJP within the past 3 years must download, complete, and submit
this form.
Review Process
OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the
application to make sure that the information presented is reasonable, understandable,
measurable, and achievable, as well as consistent with the solicitation. BJA will review
applications for formula awards to ensure statutory requirements have been met.
19
Absent explicit statutory authorization or written delegation of authority to the contrary, the
Assistant Attorney General will make all final award decisions.
Additional Requirements
Applicants selected for awards must agree to comply with additional legal requirements upon
acceptance of an award. OJP encourages applicants to review the information pertaining to
these additional requirements prior to submitting an application. Additional information for each
requirement can be found at www.ojp.usdoj.gov/funding/other requirements.htm.
• Civil Rights Compliance
• Civil Rights Compliance Specific to State Administering Agencies
• Faith-Based and Other Community Organizations
• Confidentiality
• Research and the Protection of Human Subjects
• Anti-Lobbying Act
• Financial and Government Audit Requirements
e Reporting of Potential Fraud, Waste, and Abuse, and Similar Misconduct
e National Environmental Policy Act (NEPA)
• DOJ Information Technology Standards (if applicable)
• Single Point of Contact Review
e Non-Supplanting of State or Local Funds
• Criminal Penalty for False Statements
• Compliance with Office of Justice Programs Financial Guide
• Suspension or Termination of Funding
• Non-profit Organizations
• For-profit Organizations
• Government Performance and Results Act (GPRA)
• Rights in Intellectual Property
• Federal Funding Accountability and Transparency Act of 2006 (FFATA)
20
• Awards in Excess of $5,000,000-Federal Taxes Certification Requirement
• Active SAM Registration
• Policy and Guidance for Approval, Planning, and Reporting of Conferences (including
Meetings and Trainings)
• OJP Training Guiding Principles for Grantees and Subgrantees
How to Apply
Applicants must submit applications through the Grants Management System (GMS), which
provides cradle to grave support for the application, award, and management of awards at OJP.
Applicants must register in GMS for each specific funding opportunity. Although the
registration and submission deadlines are the same, OJP urges applicants to register
promptly, especially if this is their first time using the system. Find complete instructions on
how to register and submit an application in GMS at www.ojp.usdoj.gov/gmscbtl. Applicants that
experience technical difficulties during this process should e-mail GMS.HelpDesk@usdoi.gov or
call 888-549-9901 (option 3), Monday-Friday from 6:00a.m. to midnight, eastern time, except
federal holidays. OJP recommends that applicants register promptly to prevent delays in
submitting an application package by the deadline.
Note on File Types: GMS does not accept executable file types as application
attachments. These disallowed file types include, but are not limited to, the following
t ·ons · " com " " bat " " exe " " vbs " " fg " " dat " " db " " dbf " " dll " " ·rn·, " " log " " '"' " ex ensr . . , . , . , . , .c , . , . , . , . , . , . , .ora, .sys,
and ".zip."
All applicants should complete the following steps:
1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of
Management and Budget requires that all applicants (other than individuals) for federal
funds include a DUNS number in their application for a new award or a supplement to an
existing award. A DUNS number is a unique nine-digit sequence recognized as the
universal standard for identifying and differentiating entities receiving federal funds. The
identifier is used for tracking purposes and to validate address and point of contact
information for federal assistance applicants, recipients, and subrecipients. The DUNS
number will be used throughout the grant life cycle. Obtaining a DUNS number is a free,
one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or
apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days.
2. Acquire registration with the System for Award Management (SAM}. SAM is the
repository for standard information about federal financial assistance applicants, recipients,
and subrecipients. OJP requires that all applicants (other than individuals) for federal
financial assistance maintain current registrations in the SAM database. Applicants must
update or renew their SAM registration annually to maintain an active status.
Information about SAM registration procedures can be accessed at www.sam.gov.
21
3. Acquire a GMS username and password. New users must create a GMS profile by
selecting the "First Time User" link under the sign-in box of the GMS home page. For more
information on how to register in GMS, go to www.ojp.usdoj.gov/gmscbtl.
4. Verify the SAM (formerly CCR) registration in GMS. OJP requests that all applicants
verify their SAM registration in GMS. Once logged into GMS, click the "CCR Claim" link on
the left side of the default screen. Click the submit button to verify the SAM (formerly CCR)
registration.
5. Search for the funding opportunity on GMS. After logging into GMS or completing the
GMS profile for username and password, go to the "Funding Opportunities" link on the left
side of the page. Select "Bureau of Justice Assistance" and the Edward Byrne Memorial
Justice Assistance Grant (JAG) Program-State Solicitation."
6. Register by selecting the "Apply Online" button associated with the funding
opportunity title. The search results from step 5 will display the funding opportunity title
along with the registration and application deadlines for this funding opportunity. Select the
"Apply Online" button in the "Action" column to register for this funding opportunity and
create an application in the system.
7. Complete the Disclosure of Lobbying Activities, if applicable. Any applicant that
expends any funds for lobbying activities must provide the detailed information requested on
the form, Disclosure of Lobbying Activities (SF-LLL).
B. Follow the directions in GMS to submit an application consistent with this
solicitation. Once submitted, GMS will display a confirmation screen stating the submission
was successful. Important: In some instances, applicants must wait for GMS approval
before submitting an application. OJP urges applicants to submit the application at least 72
hours prior to the application due date.
Note: Duplicate Applications
If an applicant submits multiple versions of an application, BJA will review only the most recent
valid version submitted.
Experiencing Unforeseen GMS Technical Issues
Applicants that experience unforeseen GMS technical issues beyond their control that prevent
them from submitting their application by the deadline must e-mail the BJA contact identified in
the Contact Information section on page 1 within 24 hours after the application deadline and
request approval to submit their application. The e-mail must describe the technical difficulties
and include a timeline of the applicant's submission efforts, the complete grant application, the
applicant's DUNS number, and any GMS Help Desk or SAM tracking number(s). Note: BJA
does not approve requests automatically. After the program office reviews the submission,
and contacts the GMS Help Desk to validate the reported technical issues, OJP will inform the
applicant whether the request to submit a late application has been approved or denied. If OJP
determines that the applicant failed to follow all required procedures, which resulted in an
untimely application submission, OJP will deny the applicant's request to submit their
application.
The following conditions are generally insufficient to justify late submissions:
.. failure to register in SAM or GMS in sufficient time
22
• failure to follow GMS instructions on how to register and apply as posted on the GMS
web site
• failure to follow each instruction in the OJP solicitation
• technical issues with the applicant's computer or information technology environment,
including firewalls.
Notifications regarding known technical problems with GMS, if any, are posted at the top
of the OJP funding web page at www.ojp.usdoj.gov/funding/solicitations.htm.
Provide Feedback to OJP
To assist OJP in improving its application and award processes, we encourage applicants to
provide feedback on this solicitation, the application submission process, and/or the application
review/peer review process. Provide feedback to OJPSolicitationFeedback@usdoj.gov.
IMPORTANT: This e-mail is for feedback and suggestions only. Replies are not sent from this
mailbox. If you have specific questions on any program or technical aspect of the solicitation,
you must directly contact the appropriate number or e-mail listed on the front of this solicitation
document. These contacts are provided to help ensure that you can directly reach an individual
who can address your specific questions in a timely manner.
If you are interested in being a reviewer for other OJP grant applications, please e-mail your
resume to ojppeerreview@lmbps.com. The OJP Solicitation Feedback email account will not
forward your resume. Note: Neither you nor anyone else from your organization can be a peer
reviewer in a competition in which you or your organization have submitted an application.
23
Application Checklist
Edward Byrne Memorial Justice Assistance Grant (JAG} Program
FY 2014 State Solicitation
This application checklist has been created to assist in developing an application.
What an Applicant Should Do:
Prior to Registering in GMS:
__ Acquire a DUNs Number (see page 21)
__ Acquire or renew registration with SAM (see page 21)
To Register with GMS:
For new users, acquire a GMS username and password* (see page 22) == For existing users, check GMS username and password* to ensure account access (see
page 22)
__ Verify SAM registration in GMS (see page 22)
__ Search for correct funding opportunity in GMS (see page 22)
__ Register by selecting the "Apply Online" button associated with the funding opportunity
title (see page 22)
*Password Reset Notice -GMS users are reminded that while password reset
capabilities exist, this function is only associated with points of contacts designated
within GMS at the time the account was established. Neither OJP or the GMS Help Desk
will initiate a password reset unless requested by the authorized official or a designated
point of contact associated with an award or application.
General Requirements:
__ Review "Other Requirements" web page
Eligibility Requirement:
__ State/Territory listed as the legal name on the application corresponds with the eligible
State/Territory listed on BJA's JAG web page
Federal amount requested is within the allowable limit of the FY 2014 JAG
--Allocations List as listed on BJA's JAG web page
What an Application Should Include:
Application for Federal Assistance (SF-424) (see page 15)
--Project Abstract (see page 15)
--Program Narrative (see page 16)
--Budget and Budget Narrative (see page 16)
--State Strategic Plan (as applicable, see page 16)
--Review Narrative (see pages 17)
--Applicant Disclosure of High Risk Status (see page 17)
--Additional Attachments
__ Applicant Disclosure of Pending Applications (see pages 18)
__ Research and Evaluation Independence and Integrity see page 18)
__ Accounting System and Financial Capability Questionnaire (if applicable) (see page 19)
__ Disclosure of Lobbying Activities, if applicable (SF-LLL) (see page 22)
24