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050514a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting May 5, 2014 9:00am 1. Call to order-Chairman Joe Miller 2. Pledge of Allegiance and Invocation-Commissioner Jim Burgin 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and release D. Sheriffs Office requests approval to award service weapon to retiree Lieutenant Sabrina Currin E. Sheriffs Office requests approval to reclassify a vacant Fingerprint Technician position to a Detention Officer position. The pay grade is the same for both classifications so no new money is requested. Reclassification of these positions from civilian to sworn detention officers will assist the Sheriff's Office in scheduling of hours and qualify this position to back up and assist in Detention Center as needed. F. Sheriffs Office requests permission to apply and accept funding through the FY 2014 State Criminal Alien Assistance (SCAAP) Program. SCAAP provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens with a least one felony or two misdemeanor convictions for violations of state or local law, and incarcerated for at least 4 consecutive days during the reporting period. G. Sheriffs Office requests to reclassify Joseph Webb's Lieutenant Investigator's position (pay grade 74) to a Captain Investigator's position (pay grade 76) with a 5% raise. Additional cost of$2,955 in salary line with no new funds needed in the 2013- 2014 budget year. H. Public Utilities requests approval of a decreasing change order for Sanford Contractors in the amount of$233,683.32. This reduces the amount oftheir construction contract for the South Central Wastewater Phase 1C1 Project to $1,994,495.34. I. Public Utilities requests approval of write-offs for 1st quarter of 2014 in the amount of $16,020.42. J. Scott Mason Tar Heel Traveler Day Proclamation K. Department of Public Health's Division on Aging requests award of bid to Compass Group USA, Inc., through its Bateman Division, for $183,449.45 for meal services to seniors in Harnett County. This was the only bid received. This is a 3% increase :from Page 1 the current rate which is within the agreed upon guidelines for increase for increase due to the Consumer Price Index. L. Resolution-Directive to County Staff to schedule and notice a public hearing concerning a proposal for Harnett County to extend economic development incentives to Precision Realty, LLC. M. Resolution-Directive to County Staff to schedule and notice a public hearing concerning a proposal for Harnett County to extend economic development incentives to Clarendon Properties, LLC. N. Planning Services requests permission to apply for a $10,000 to $20,000 grant from the Partners for Green Growth in conjunction with the NC Wildlife Resources Commission to help aid the county with drafting the natural resource component of our proposed land use/comprehensive growth plan. If awarded this grant staff anticipates that these funds could help offset the overall cost of our recently proposed land use/comp plan. 0. Resolution Creating the West Johnston Fire Protection Service District P. Resolution Relocating the Boundary Lines of Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. Presentation ofNC Forest Services 2013 Summary of Accomplishments in Harnett County, Buren Fulmer, Harnett County Ranger 8. Sandhills Center Budget Request and Program Update, Victoria Whitt, Executive Director of Sandhills Center 9. NCACC Legislative Update Video 10. County Manager's report-Tommy Burns, County Manager -Sandhills Center Fiscal Report for the period ending March 31, 2014 11. New Business 12. Closed Session 13. Adjourn Page2 HARNETT COUNTY BOARD OF COMMISSI Minutes of Regular Meeting April21, 2014 Agenda Item 4 .... A The Harnett County Board of Commissioners met in regular session on Monday, April21, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Tommy Bums, Harnett County Manager Joseph Jeffries, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 7:00pm. Members of Bragg Chapter 2226, Military Order of the Purple Heart of the USA, led the pledge of allegiance. Commissioner Springle gave the invocation. Chainnan Miller recognize Mr. Bums as an ICMA Credentialed Manager. Chairman Miller called for additions and deletions to the published agenda. Mr. Bums requested removed from consideration 1) the Resolution directing county staffto schedule and notice a public hearing concerning a proposal for Harnett County to extend economic development incentives to Precision Realty, LLC; and 2) the Resolution directing county staff to schedule and notice a public hearing concerning a proposal for Harnett County to extend economic development incentives to Clarendon Properties, LLC and to be considered at the next regular meeting. Commissioner Springle moved to approve the agenda as amended. Commissioner Burgin seconded the motion which passed unanimously. Commissioner Hill moved to approve the items listed on the revised consent agenda. Vice Chairman House seconded the motion which passed unanimously. 1. Minutes: April 7, 2014 Regular Meeting 2. Budget Amendments: 345 Industrial Development Code 110-7100-465.32-17 HFTC 110-0000-399.00-00 Fund Balance Appropriation 63,868 increase 63,868 increase April 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of9 342 Sheriffs Office Code 252-5100-420.35-96 Clerk of Court 252-0000-336.24-02 Clerk of Court 337 Youth Services Code 110-7930-441.60-31 Gas, Oil & Auto Supplies 110-7930-441.43-21 Maintenance & Repair-Auto 110-7930-441.12-00 Salaries & Wages Part Time 110-7930-441.11-05 Salaries & Wages Over Time 333 Emergency Medical Services Code 110-5400-420.43-21 Maintenance & Repair-Auto 110-0000-356.30-00 Reimbursement Insurance Claim 331 Parks & Recreation Code 110-8200-450.31-06 Park Development 110-8200-450.43-15 Maintenance & Repair Building 110-0000-356.30-00 Reimbursements/Insurance Claims 3. Tax refunds, rebates and releases (Attachment 1) 4. Proclamation -Purple Heart County 250,000 increase 250,000 increase 1,658 decrease 1,658 increase 436 decrease 436 increase 936 increase 936 increase 2,300 increase 2,3 79 increase 4,679 increase 5. Airport Administrator requested approval of a NCDOT/DOA grant agreement, resolution and project ordinance for the design and bidding efforts related to the drain outfall improvements required at Runway 5. Total estimated cost is $39,641 with 10% local match of $3,964 which is within current budget. 6. Airport Administrator requested approval of a NCDOT/DOA grant agreement, resolution and project ordinance for preliminary planning, wetland delineation and permit planning to clear approximately 15 acres of uplands and wetlands on the approach for Runway 5 at the Harnett County Regional Jetport. Clearing the 15 acres is in anticipation of more stringent FAA approach guidelines as well as reducing the acreage of animal habitat on airport property. Total estimated cost is $34,340 with 10% local match of $3,434 which is within current budget. 7. Sheriffs Office requested approval to donate vehicles and equipment to Central Carolina Community College. (Attachment 2) 8. Sheriff's Office requested approval to register two forfeited vehicles and award for use by the Harnett County Sheriffs Office. When these vehicles are no longer of use to the Sheriff's Office and are sold, the proceeds of the sales (minus any cost incurred for the sale) must be turned over to the School Fund of Harnett County. 9. Sheriff's Office requested approval to sale old weapons. April21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of9 10. Engineering and Facilities requested approval ofNC DOT agreement between Harnett County and NCDOT and associated reimbursement agreement between Harnett County Schools and Harnett County for the acceptance of funds from NCDOT for roadway improvements at Highland Middle School. Chairman Miller presented the Purple Heart County Proclamation to members of the Bragg Chapter 2226, Military Order of the Purple Heart of the USA. Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. -Paul Long of Old Buies Creek Road in Angier said commissioners are not doing enough to prepare for the schools we need. Mr. Long said it's imperative as children need adequate space to learn and it is up to the tax-payers of Harnett County. He asked commissioners to get a 5 or 1 0 year plan, give it to tax payers and pass a bond like Wake County did. Mr. Long said it is a mystery to him why the Board would require the School Board to give them an accounting of what they have spent but then we don't know what Good Hope has done with $800,000 and we need a complete report. Mr. Long also said a County retiree recently told him the county's health insurance is no good to him. -Charles Arrington of 809 Young Road in Angier thanked the Board for their helping with the fire district; saying it is saving his family money and hopefully others beyond Angier. He also said he hopes everyone will start standing up because he believes we are losing our freedom. Mr. Arrington said kids are not being parented these days and if we don't do something we are going to lose another generation. -Goldie Pryor of McLean Chapel Church Road in BunnLevel, a former county employee, offered comments regarding the county's health insurance for employees. She asked commissioners to choose a good fit for the county employees and retirees and to make sure we have reasonable co-pays and a lower deductible. Mrs. Pryor asked commissioners to "keep it simple servants" and volunteered to be on the Employees Benefit Committee to represent retirees. There were no appointments. Jennifer Slusser, Senior Staff Attorney, petitioned the Board for a public hearing regarding the proposal to 1) establish the West Johnston Fire Protection Service District pursuant to N.C.G.S. Sec. 153A-302; and 2) to relocate the boundary lines of the adjoining fire protection service districts, namely, Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District pursuant to N.C.G.S. Sect. 153A-304.3. Mrs. Slusser noted the Board of Commissioners decided, by general consensus, to proceed with this proposal and relocation of the boundary lines of the adjoining fire protection service districts and authorized staffto take such steps as might be required or necessary to pursue the statutory and administrative processes relative to the proposal to create the new West Johnston Fire Protection Service District and relocate the boundary lines of adjoining fire protection service districts of Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District. April21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of9 Mrs. Slusser recounted on December 16, 2013, the Harnett County Board of Commissioners created the West Johnston Fire Insurance District and adjusted fire insurance district boundaries of Angier Black River Fire Protection Insurance District and Coats Grove Fire Protection Insurance District. At that time, the Board of Commissioners did not have all of the information necessary to take action on the creation and readjustment of fire protection service district lines. Mrs. Slusser said staff worked diligently to pull information together in the report regarding the proposal to relocate boundary lines of adjoining fire protection service districts which was made available to the public in the Clerk's Office as well as direct mails in accordance with the general statutes. Mrs. Slusser said resolutions regarding this would be put forward for consideration at the May 5th regular meeting of the Board. Chairman Miller called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Miller closed the public hearing. Jay Sikes, Planning Services Manager, petitioned the Board for a public hearing regarding proposed zoning change-Landowner/Applicant: J.H. Stewart Farms; 4.38+\-acres; From RA- 40 to Commercial Zoning Intersection of US Hwy 421 South & NC 27 East; Neill's Creek Township. Mr. Sikes noted the site is vacant and the surrounding land uses are vacant farmland, low density residential and the Harnett County Jetport. Mr. Sikes reported the Harnett County Planning Board, during their April 7, 2014 meeting, voted unanimously to recommend approval of this rezoning application based on the existing zoning compatibility to the surrounding properties. Mr. Sikes reported staff evaluation as: The IMP ACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as the requested zoning district is similar in nature to certain existing zoning districts in the area and it would not cause any inconvenience or harm to the community. The requested zoning district is NOT COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning to Commercial is not compatible with the Land Use Classification of Medium Density Residential. Medium Density Residential is meant to encourage stick built and manufactured residential developments. However, since this parcel has ample access to major roads, as well as its location to the County Jetport, staff feels it may be necessary to amend the Land Use Plan to comply with the existing use. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to Commercial would maintain the public health and general welfare due to the existing commercial growth pattern in the area. This request is NOT for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: The proposed rezoning to Commercial is adjacent to Commercial zoned land and thus the application does not need to be considered a Small Scale Rezoning. (PIN #0589-17-0904 would be adjacent to compatible zoning approved) April 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of9 Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Commercial is compatible with neighboring zoning districts and would not have an unreasonable impact on the surrounding community and will enhance the public health, safety, and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning request be approved. Chairman Miller called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Miller closed the public hearing. Vice Chairman House moved to approve the proposed zoning change as presented. Commissioner Hill seconded the motion which passed unanimously. Jay Sikes, Planning Services Manager, petitioned the Board for a public hearing regarding proposed zoning change-Landowner/Applicant: JoAnn W. Britt/Gay Allen; .69+\-acres; From RA-20M to Commercial Zoning; NC Hwy 210 South; Anderson Creek Township. Mr. Sikes noted the site is currently occupied by a manufactured home park as well as a vacant building and surrounding land uses are primarily residential structures and vacant parcels. Mr. Sikes noted as required for all zoning changes within a five mile radius of Fort Bragg, the Regional Land Use Advisory Commissioner was notified. Mr. Sikes noted access is available for County water and sewer. Mr. Sikes reported the Harnett County Planning Board, during their April 7, 2014 meeting, considered the options for small-scale rezoning and voted 3-2 on the reasonableness of this application. After taking into account the Standards of Review worksheet, the Harnett County Planning Board voted 3-2 to recommend denial of this rezoning application based on the surrounding/adjacent residential uses. Mr. Sikes reported staff evaluation as: The IMP ACT to the adjacent property owners and the surrounding community is NOT reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community and adjacent properties is unreasonable, as the area is predominately residential and agricultural. The proposed commercial zoning could be an inconvenience to adjacent property owners for all the uses allowed in the commercial zoning district and some of the uses may not be compatible with the residential nature of the community. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning to Commercial is compatible with the Land Use Classification of Compact Mixed Use. This classification is meant to encourage a combination of different land uses such as small lot single family, multifamily, commercial as well as industrial type uses. However, the current zoning classification RA-20M would also be compatible. The proposal does NOT ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to Commercial will not maintain the public health, safety and general welfare of the surrounding community. Because the community is predominately residential and agricultural, the requested zoning is not compatible with the zoning of adjacent properties. The uses and density provided by the current zoning classification would be more appropriate for this area. April 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of9 This request is for a SMALL SCALE REZONING and should not be evaluated for reasonableness. REASONING: The request does need to be evaluated for a small scale rezoning based on the size of the proposed parcel and the site is not adjacent to Commercial zoning. Suggested Statement-of-Consistency: Staff concludes that the requested rezoning to Commercial is not compatible with all Harnett County regulatory documents and would not only have an impact on the surrounding community, but would also fail to enhance the public health, safety, and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning request be denied. Chairman Miller, who said he has looked at the property, asked why this business was not grandfathered in like the other businesses down the road. Mr. Sikes said he was not sure why this was not captured as commercial when first zoned in 2000 but mentioned this property sits on a track that is predominantly residential. The block building beside this property is used for storage. Commissioner Burgin asked what the property could be used for. Mr. Sikes responded that the property, which is currently zoned as RA-20, has conditional use options including a convenient store, lawn mower repair shop, thrift stores, doctor's office, learning center, offices, etc. Mr. Sikes said a requirement for Commercial is based off of a complete 1 00% commercial sales establishment. Commissioner House asked ifNCDOT would require a turning lane if zoned commercial. Mr. Sikes said NCDOT would certainly do something with the driveway but it would depend on the type ofbusiness regarding a turning lane. Chairman Miller asked if the property was used for a car lot if they would be required to pave the parking lot which Mr. Sikes said would be required though Planning Services. Commissioner Springle asked about the concerns of the Planning Board. Mr. Sikes noted concerns included the size oflot and history of the structure. Chairman Miller called to order a public hearing on the matter and opened the meeting for comments from the public. -HL Britt of 12630 NC Hwy 210 spoke in favor of the rezoning. Mr. Britt said the property was last used from 2004 to 201 0 by a fire protection business and prior to that was a small family grocery store and gas station for 50 years. Mr. Britt said there is an existing business located behind this property that uses the paved street that runs beside of this property which is approximately 45 feet wide. Mr. Britt said they had been approached by a lady who wanted to use the building for office space for used car sales for a small number of cars which he does not feel is unreasonable. Mr. Britt asked if the property could be grandfathered if not rezoned. Mr. Britt also responded that there isn't a problem with the septic system noting the last tenant had it pumped once while they occupied the building. Mr. Sikes responded he felt additional paving would be required on the property if rezoned. Commissioner Burgin noted the potential tenant would be required to contact DMV who would need to approve everything first. -Gary West, who operates the utility building business behind the property being discussed, spoke against the rezoning request. He said county sewer is not available to the property which he said is currently being back-fed from an empty trailer lot and the septic tank is not good. Mr. West said there are 53 lots in the back part of the property and he is concerned about the safety of children from the trailer park playing and April 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of9 getting on the school bus. He is concerned about customers blocking the road entrance and said it is a bad place for a car lot with a bad dip pulling out on to the highway. Mr. West said he would not object to the commercial rezoning for a small business or anything other than a car lot. Mr. West said Mr. Ryan Schuler had previously applied to get a used car lot in the area which was turned down. Mr. West responded the access road gets blocked by a delivery truck maybe once a month and noted property in the back would be auctioned off in the future and contains 21 lots. -Dallas West, who owns the property next to the property being discussed, said the paved street beside of the property is a 30 foot easement issued to him on his deed and there would be no advantage to him to allow part ofhis easement to be used to park cars. Mr. West also said he didn't have any problem with Mr. Britt using part ofhis property but the septic system for the property is inadequate. He said there is a different septic tank for each building and ifthere is water and sewer available, they need to us it. -Angela Reynolds of 12644 NC Hwy 210 spoke in favor ofthe rezoning. Mrs. Reynolds said she lives behind the property being discussed and doesn't see any problem with it being commercial. Mrs. Reynolds said there are businesses all around with Barefoot Hardware being less than Yz a mile down the road. Mrs. Reynolds said there are only two trailers in the trailer park with children but doesn't feel like this will add much more traffic. She said there are 18-wheeler trucks that come in and out of Mr. West's business delivering materials. Commissioner Springle asked about the line of sight for drivers pulling onto the road if cars were parked along the front of the property. Mr. Britt and Mrs. Reynolds said they did not think that would be a problem because they do not believe the tenant will park cars in the front of the lot yet more to the side. Commissioner Burgin said he understands DMV is very specific in their requirements for a car lot. Property owners clarified they preferred the property be rezoned as commercial to avoid having to apply for a conditional use permit each time. -Mr. Claude Tweed, who lives a short distance from the property and knows "both sides of the family", spoke in favor of the rezoning. He said he has never seen a problem with traffic at the property and believes it would make a good business. He said he has seen tractor-trailers parked in front of the building and noted there is a turn lane in the middle ofhighway there. Mr. Tweed said Mr. Schuler's car lot was approved to sale high-end automobiles. Mr. Tweed also said there is a thrift shop down the road that doesn't have a paved parking lot and he thinks Mr. Britt has done a great job renovating the building. Mr. Sikes said technically you cannot have two different signs on the same piece of property. Mr. Sikes responded they would be able to have a sign on the building however if the property is zoned commercially it must be subdivided. Discussions regarding signage continued. Seeing no one else move, Chairman Miller closed the public hearing. Mr. Sikes reviewed the Board's options regarding this proposed rezoning. If approved by the Harnett County Board of Commissioners, the landowner/applicant's next step would be site plan review and applying for permits from Environmental Health and Public Utilities. Mr. Snow reiterated if the Board moved to approve the proposed rezoning, which meant going against the Planning Board's decision and Planning staffs recommendation, the Board member making the motion would need to revisit the criteria for small-scale rezoning and list the support in the motion. April 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of9 Commissioner Burgin moved to approve the proposed zoning change as presented stating he believes 1) the impact to the adjacent property owners and surrounding community is reasonable; and 2) the proposal does enhance or maintain the public health, safety and general welfare as he believes a car lot would be better than having the property as a general store, daycare or thrift shop. Commissioner Burgin listed reasonable findings of fact for small scale rezoning as follows: A. SIZE OF THE TRACT-The overall size of the tract ofland is reasonable for rezoning. B. COMPATIBILITY WITH A COMPREHENSIVE PLAN-The area already has commercial there and it was stated there is a clear line of sight. C. IMP ACT-The impact to the adjacent property owners is minimal. D. COMPARISON OF USES -there are already uses compatible with this. Vice Chairman House seconded the motion which passed unanimously. Mr. Bums presented the following reports: -Public Health Activities Report-March 2014 -Veteran Affairs Activities Report-March 2014 -Community Development Monthly Performance Report-March 2014 -Planning Services Report -March 2014 -Interdepartmental Budget Amendments -Resolution and Petition for a Bond Referendum for the Construction of School Facilities from the Harnett County Board of Education Mr. Bums expounded on the resolution and petition for a bond referendum for the construction of school facilities from the Harnett County Board of Education. Mr. Burns said the resolution and petition were included in the package to comply with the Local Government Bond Act; noting we have received the request, and this would initiate the procedures for the Board to consider a Bond Order which would have be adopted and approved setting a referendum on this. The Order would authorize the issuance stating the purpose and maximum amount of funds that the Bond may be issued. Mr. Burns noted the bond resolution does not included the date of the requested referendum nor does it include the projects they are requesting which these two items will need to be obtain from the Board of Education. Mr. Bums also noted the correction of the tax rate levied per $100 instead of per $1000. Mr. Burns sought direction from the Board as we need to respond fairly shortly to the request. Commissioner Springle requested staff gather information and this request be discussed at the upcoming special session. The group discussed the potential timeline and process for the request. Mr. Burns also reminded commissioners that Tax Attorney Billy Godwin would be at the upcoming April 29th special session as well as having inviting Good Hope. Mr. Bums noted Administrative staff would be attending Emergency Operation Center (EOC) training the following day. Chairman Miller called for any new business. Chairman Miller requested that each commissioner be provided with copies of the insurance broker bids recently received so they can study them. Commissioner Springle mentioned correspondence with Human Resources regarding quotes received which he said was not the intent of the proposal yet selecting a broker April 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of9 was. Commissioner Springle requested Human Resources prepare a spreadsheet listing all of the questions included in the RFP and responses provided instead of reading through the stack of bids/booklets submitted. Commissioner Springle said once a broker was selected then we must get a proposal. Mr. Bums noted the cost of insurance is the biggest whole we have in our budget. The top selected brokers will be invited to make a presentation. Vice Chairman House moved to appoint Goldie Pryor to serve on the Employee Benefits Committee as a representative for retirees. Commissioner Hill seconded the motion which passed unanimously. There was no need for closed session. Commissioner Burgin moved to adjourn the meeting at 8:28pm. Commissioner Hill seconded the motion which passed unanimously. Joe Miller, Chairman Margaret Regina Wheeler, Clerk April 21, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 9 of9 Agenda Item '/-B BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Planning Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7200-465-33-50 Contracted Services (Misc.) $18,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-322-30-01 Inspection Permit/Fees $3,000.00 110-0000-322-72-04 Erwin Permit & Fees $18,000.00 110-0000-322-72-08 Lillington Permit & Fees $21,000.00 110-0000-322-72-01 Cell Tower Fees $18,000.00 EXPlANATION: To adjust budget to reflect current year activity. APPROVALS: /1i 4/z"!/'f /~~~~L-~------ Depart (date) / ounty M nager (date) 1 I . j 4 'It ;1_5//'1 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners )l~b BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Pub~(.,&: U~ Section 1. To amend the Selid Wgste Budg~the appropriations are to be changed os follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4700-410-33-45 Contracted Services $ 65,000.00 110-4700-410-74-74 Capital Outlay $ 65,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To purchase dump truck for Public Buildings ~ ~ Le-1 q ~ l FU r-4 ~ 1 0 0 ( -b-lvn~d. fr-o M <5, L ivt lkA.£-1;: ) Ve-hide-has kt'~cJ,.-eJ """ ~ lt: 0~ dl 5 ~ pa:. ~ ¥ ..:}~ iS hof-s ~c.-~ y- uc;~ . APPROVALS: . )J~ epartmeot Head {date) Finance 0 i e~~~~ ~ Count Manager {do;/ :J.t//.t( Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7710-441.80-90 Crisis Intervention 25,594 110-7710-441.80-85 Progress Energy-Neighbor 551 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-330.77-01 Social Services Administration 26,145 EXPLANATION: To adjust funding as allocated by the State for Energy Subsidy services. APPROVAlS: Adopted this_ day of _____ 2 __ Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners ?7lb BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Public Utilities Department Capital Project PU 1005 SCWW lC -1, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE;.~- f'' l \l 577-9100-431.45-01 Sanford Construction $233,6&8'.oo 577-9100-431-45-33 Materials and Supplies $100,000.00 577-9100-431-45-80 Contingency $133,68~.00 'f REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: to decrease Sanford Contractors line for final change order. ··~/(;' ( ~~J i~\ 2 ~}),1kJ~~ -t-. v-=:-----,H-!~!II>Ll.L\,~- Department Head (date) Finance Offic~r (date) · \ aunt Manager (date; '~_; L'\ l nY t J. ~~ ~t(f~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12014. Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Unemployment benefits. the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 1 0-41 00-4 1 0.25-1 0 Governing body Unemployment benefits 7,500 1 1 0-4155-41 0.25-1 0 Legal Services Unemployment Benefits 750 110-4180-410.25-10 Engineering Unemployment Benefits 200 1 1 0-4250-41 0.25-1 0 Human Resources Unemployment Benefits 13,605 11 0-4300-410.25-10 Board of Elections Unemployment Benefits 6,800 11 0-4400-41 0.25-1 0 Finance Unemployment Benefits 6,000 110-4900-410.25-10 IT Unemployment Benefits 2,500 110-7100-465.25-10 Industrial Development 8,999 110-7100-465.25-10 Planning & Inspections Unemployment Benefits 2,000 11 0-7300-465.25-10 Cooperative Extension Unemployment Benefits 1,500 110-7500-441.25-10 Dept on Aging Unemployment Benefits 301 11 0-5100-420.25-10 Sheriff Unemployment Benefits 20,000 110-5110-420.25-10 Communications Unemplo't_ment Benefits 2.000 110-5120-420.25-10 Jail Unemployment Benefits 9,000 11 0-5401-420.25-10 Ems Unemployment Benefits 19,155 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To budget unemployment benefits for remainder of fiscal year in the General Fund. APPROVALS: Adopted ____________________________________ __ Margaret Regina~. Clerk to the Board Wha-ler Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Public Utilities, Unemplyment Benefits the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 53 1-9000-431 .25-1 0 Admin/CSR/Meter Svcs Unemployment 29,600 531-9015-431.25-10 Water Treatment Unemployment 4,037 53 1-9020-431 .25-1 0 Wastewater Treatment Unemployment 1,830 531-9021-431.25-10 Wastewater Treatment SHWW Unemployment 400 53 1 -9025-431 .25-1 0 Distribution Unemployment 1,500 53 1-9030-431 .25-1 0 Collections Unemployment 1,300 531-9000-431.7 4-73 Admin/CSR/Meter Svcs Other Improvements 28,607 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To budget unemployment benefits for remainder of fiscal year in the Public Utilities Fund. Adopted ____________________________________ _ Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm )5l b BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be changed as follows: ! EXPENDITURE AMOUNT AMOUNT ' i DESCRIPTION OF CODE i CODE NUMBER INCREASE DECREASE 1 110-5400-420.25-10 ! Unemployment Benefits 7,788 1 110-5300-420.60-33 1 Materials & Supplies 10,384 I REVENUE I AMOUNT AMOUNT ! CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE I 110-0000-356.53-08 I Reimbursement-Fire Hydrants 2,596 EXPLANATION: To budget the reimbursement of one fire hydrant to Harnett County from West Johnston Fire District. The County purchased and installed four fire hydrants for rating insurance purposes. APPROVALS: ~~-t.-t-'---1().1~ ~ HkV\dJ ~ Depart e t Head (date) Finance o '%;ld,n~ ~ger (date¥ j ).tj /1/ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners ?/5~b BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Unemployment Insurance Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 905-9803-410.25-10 Unemployment Benefits $450,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 905-0000-353.98-06 Unemployment Insurance $450,000 EXPLANATION: To budget expenditure and revenue to establish Unemployment Insurance in an internal service fund. APPROVALS: Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by t'le Governing Boord of the CouGty of 1-lorne•t. Norh Coro!ino. •'lot the following amendment be moae ~o tne annJoi auaget ordinance for tre 'is co, year ending JUne 30. 2014. Section 1. To amend the Highland Middle School Project CP1301 FJna 331, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 331-8300-480-47-31 REVENUE CODE NUMBER NEW 3.:31 oooo 3 ~ ,_i B3 EXPLANATION: APPROVALS: AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Construction NCDOT $125,000.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE NCDOT-State $125.000 t;q To budget reimbursement funds from the North Carolina Department of Transportation for the cost of the construction of the school bus entrance at Highland Middle School and improvements to Buffalo Lake Road (SR 1115) at the entrance to Highland Middle School. This is reirlbursement to the BOE and the BOE •,.viii assume all cost not reimbursed by NCDOT. I f'.? ~---~tsFinance & Accounting SpeCialist ~~ tS:;, :aoagec I date I '1/ ;i.t/J '( Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Beard. and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________ __ Margaret Regina Daniel. Joe Miller. Chairman Clerk to the Board Harnett County Boord of Ccmm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.11-00 Salaries & Wages $ 3,821.00 110-7600-441.60-33 Materials & Supplies $ 915.00 110-7600-441.60-36 Uniforms $ 2,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-0000-334.76-02 Food & Lodging-State $ 6,736.00 EXPLANATION: To budget additional State funds received for the Food & Lodging program. Section 2. Copies ofthis budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2014 Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Hornet!. North Corolina. that the following amendment be made to the annual budget ordinance for the fiscal yeor ending June 30, 2014: Section 1. To amend the Public Utilities Department Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-9000-431-90-7 6 Water Plant Expansion $1,529,033 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-0000-399-00-00 Fund Balance Appropriated 1,529,033 EXPLANATION: To budget funds to transfer to the Water Plant Expansion Project due to the Defeasment of Revenue Bonds j~ f?t,_~ff )Jn"'f'~J 4(1 0{ /4-J Department Head Finance Officer (date) County Manager (date~~~~ /!1 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm Agenda Item L/ ..... C Date: 05/05/2014 Approved By : TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES ANTWI, EMMANUEL ODURO City 0.00 Military Exemption 0001900792-2011-2011-000000 13.84 Refund County 13.84 2 BREEDEN, EDWARD ELIE JR City(CI01) 2.12 Situs Correction 0001584066-2013-2013-000001 26.13 Refund County 24.01 3 HAYES, JOAN MARIE City 0.00 Value Decrease 0001980234-2012-2012-000000 14.88 Refund County 14.88 4 HAYES, JOAN MARIE City 0.00 Value Decrease 0001980234-2013-2013-000000 6.84 Refund County 6.84 5 NELSON, ROBERT EDWARD Ill City 0.00 Military Exemption 0001983595-2012-2012-000000 29.30 Refund County 29.30 6 NELSON, ROBERT EDWARD Ill City 0.00 Military Exemption 0001983595-2013-2013-000000 24.39 Refund County 24.39 7 NELSON, ROBERT EDWARD Ill City 0.00 Military Exemption 0002075878-2012-2012-000000 21.65 Refund County 21.65 8 NELSON, ROBERT EDWARD Ill City 0.00 Military Exemption 0002102547-2013-2013-000000 199.81 Refund County 199.81 9 SHEFFIELD, RICHARD H City 0.00 Value Decrease SHEFFIELD, KIM P 0001306750-2009-2009-000000 198.68 Refund County 198.68 10 SHEFFIELD, RICHARD H City 0.00 Value Decrease SHEFFIELD, KIM P 0001306750-2010-2010-000000 193.37 Refund County 193.37 11 SHEFFIELD, RICHARD H City 0.00 Value Decrease SHEFFIELD, KIM P 0001306750-2011-2011-000000 193.37 Refund County 193.37 12 SHEFFIELD, RICHARD H City 0.00 Value Decrease SHEFFIELD, KIM P 0001306750-2012-2012-000000 193.37 Refund County 193.37 13 SHEFFIELD, RICHARD H City 0.00 Value Decrease SHEFFIELD, KIM P 0001306750-2013-2013-000000 193.37 Refund County 193.37 S. KEITH FAULKNER City Total 2.12 Revenue Administrator County Total 1,306.88 Total to be 1,309.00 Refunded CC: S. KEITH FAULKNER Date: 05/05/2014 Approved By: _______ _ TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES HOLLAND, LYNWOOD EQUIPMENT, POULTRY HOUSE S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER 0000024755-2012-2012-110000 City 0.00 County 528.98 City Total County Total Total to be Refunded 528.98 Refund 0.00 528.98 528.98 Value Decrease Board Meeting Agenda Item MEETING DATE: May 5, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Award service weapon to retiree REQUESTED BY: Sheriff Rollins REQUEST: Sheriff Rollins request to award Lieutenant Sabrina Currin her service weapon upon her retirement. Resolution attached. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\MHAlRR\Desktop\2013 2014\13 14 Agenda\Reclass Webb.doc 1 ofl Page Pistol Purchase Permit North Carolina I, LARRY ROLLINS Sheriff of said county, do hereby certify that I have conducted a criminal background check of the applicant SABRINA MORGAN CURRIN , whose place of residence is 11456 NC 27 'f::L. LILLINGTON. NC 27546-, in HARNETI County, North Carolina and have received no information to indicate that it would be a violation of the State or Federal law for the applicant to purchase, 201404220001 transfer, receive or possess a handgun. The applicant has further satisfied me as to his, her (or) their good moral character. Therefore a license or permit is issued to SABRINA MORGAN CURRIN to purchase one (1) pistol from any person, firm or corporation authorized to dispose of the same. This license or permit expires five years from its date of issuance. of April, 2014 ~~ NORTH CAROLINA HARNETT COUNTY RESOLUTION THAT, WHEREAS, Sabrina M. Currin, began her Harnett County Law Enforcement career on January 07, 1994; and WHEREAS, after t~enty years of distinguished service to Harnett County, Sabri~a M. C~rrin will retire; and WHEREAS, North Carolina General Statute 20-187.2(a) provides that the governing body of law enforcement agency may in its discretion, award to a retiring member upon his/her request for their service side arm; and WHEREAS, according to North Carolina General Statute 14-402 and 14-409.1, proper permits have been obtained (as attached) in order to receive the side arm. NOW, THEREFORE, BE IT RESOLVED by the Commissioners that Sabrina M Currin be service side arm for one dollar ($1. 00). Number APH731. Duly adopted this day of Harnett County Board of awarded the following Glock Model 22 Serial 1 20 ------- HARNETT COUNTY BOARD OF COMMISSIONERS Chairman AT~EST: Clerk to the Board Agenda Item 4-E Board Meeting Agenda Item MEETING DATE: May 5, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Reclassification REQUESTED BY: Sheriff Rollins REQUEST: Sheriff Rollins is requesting to reclass a vacant Fingerprint Technician positions to a Detention Officer positions. The pay grade is the same for both classifications so no new money will be requested. Two of the four Fingerprint positions were reclassed in September 2013 while vacant. Reclassification of these positions from civilian to sworn detention officers will assist the Sheriff's Office in scheduling of hours and qualify this position to back up and assist in Detention as needed. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\MHAIRR\Desktop\2013 2014\13 14 Agenda\Reclass Webb.doc I of 1 Page Agenda I tern L/ _. F' Board Meeting Agenda Item MEETING DATE: May 5, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: SCAAP Grant REQUESTED BY: Sheriff Larry Rollins REQUEST: The Harnett County Sheriffs Office request permission to apply and accept funding through the FY 2014 State Criminal Alien Assistance (SCAAP) Program. SCAAP provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens with at least one felony or two misdemeanor convictions for violations of state or local law, and incarcerated for at least 4 consecutive days during the reporting period. Funds received through the SCAAP may be used only for correctional purposes. rHIS INSTRUMENT HAS BEEN REVIEWED BY THE FINANCE OFFICER FINANCE OFFI€ER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\gmcneili\Desktop\Desktop Folders\2014 SCAAP Grant\SCAAP Agenda Request 2014.doc I of I Page Board Meeting Agenda Item MEETING DATE: May 5, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Reclassification REQUESTED BY: Sheriff Rollins REQUEST: Sheriff Rollins request to reclassify Joseph Webb's Lieutenant Investigator's position (pay grade 74) to a Captain Investigator's position (pay grade 76) with a 5% raise. Additional cost of$2,955.00 in salary line. No new funds needed in the 2013-2014 Budget year. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C: \C sers\cryal s\AppData \Loca!\Mi crosoft\ Windows\ Temporary Internet Files\Conten t. Outlook\J 12 UDTQ 5\Recl ass Webb.doc Page I of I Board Meeting Agenda Item Agenda Ite:rn 4 -H MEETING DATE: May 5, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Adjusting Change Order for Sanford Contractors REQUESTED BY: Steve Ward, HCDPU Director REQUEST: This is a formal request for the Board to approve a decreasing change order for Sanford Contractors in the amount of $233,683.32. This reduces the amount of their construction contract for the South Central Wastewater Phase lCl Project to $1,994,495.34. A copy of the change order is included for your review. Please place this item on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: C:\Users\bblinson\AppData\Local\Microsoft\ Windows\ Temporary Internet Files\Content. Outlook\ I EAS44 IB\Sanford Contractors CO# 1 Agenda Request 4-24-14.docx Page 1 of 1 Change Order No. 1-Final Date ofissuance: ...;;3-'-/3~/-=-14..:,_ ______________ _ Effective Date: ----------------------------- Project: South Central Water & Sewer District Owner's Contract No.: Contract: Date of Contract: ContractSCWW IC-1 4/23112 Contractor: Engineer's Project No.: Sanford Contractors, Inc. 27010 The Contract Documents are modified as follows upon execution of this Change Order: Description: The purpose of Change Order !-Final is to adjust project bid quantities to reflect actual installed quantities. Attachments (list documents supporting change): Pay A lication #16 SCWW IC-1 Contract Summary CHANGE IN CONTRACT PRICE: Original Contract Price: $ 2 228 178.66 [Increase] [Decrease] from previously approved Change Orders No. Q to No. Q: $ NIA Contract Price prior to this Change Order: $ 2 228 178.66 [Decrease] of this Change Order: $ 233 683.32 Contract Price incorporating this Change Order: $._~1~9~9~4~49~5~.3~4 ____________ _ RECO~ED: Marziano &}tfcGo.ugan By:y . l..:Jii~ ·"]1] ~<..~~ Date: _3_:.__ .. _4 __ ._\,_~_;__ __________ _ Date: Approved by Funding Agency (if applicable): CHANGE IN CONTRACT TIMES: Original Contract Times: D Working days ~ Calendar days Substantial completion (days or date):~3,!_\6~0[..._ ________ _ Ready for fmal payment (days or date):_3~6,.,0[..._ ________ _ [Increase] [Decrease] from previously approved Change Orders No. to No. __ . Substantial completion (days): o. _____________ _ Ready for fmal payment (days): 0·------------- Contract Times prior to this Change Order: Substantial completion (days or date): _ ___,;,3~60,__ _____ ---:----,- Ready for fmal payment (days or date):. _ _,3'-'6"'0 _____ --t~d:__ [Increase] [f}eerease] of this Change Order: Substantial completion (days or date): ---~-....e!"'--'LJ!i=--c--1r-~ Ready for final payment (days or date): ~,..,-:J.~-----:;Ji""'C.L~=--11--..;::.~1-- Substantial completion (days or date ):.-~~d._-----'LJO.....:::J.~.C.=..!.:::-" Ready for final payment (days or date): .,.~~"'-'""----::;->-~c=----"'s~~L EJCDC No. C-941 (2002 Edition) W.~Nll T COUNTY Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute. A. GEI'<'ERAL INFORMATIO~ Change Order Instructions This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING THE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. If a change only applies to price or to times, cross out the part of the tabulation that does not apply. EJCDC No. C-941 (2002 Edition) Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute. Page2of2 Item No. Description 8" PVC San. Sewer SDR-35 Ia (0-6' Depth) lb (6-8'Depth) lc (8-IO'Depth) ld (10-12' Depth) le (12-14' Depth) If (14-16' Dep_th) lg (16-18' Depth) lh (18-20' Depth) 2 8" PVC San. Sewer SDR-21 2a (0-6' Depth) 2b (6-8'Depth) 2c (8-lO'Depth) 2d (10-12' Depth) 2e (12-14' Depth) 2f (14-16' Depth) 2g (16-18' Depth) 2h (18-20' Depth) 3 8" DIP PC 350 San. Sew 6-8' Depth 4 I 6" Steel Casing bored & jacked u/State 5 8" DIP PC 350 San Sew in Casing 6 4' Dia Standard precast MH (No Frame 6a (0-6' Depth) 6b (6-8' Depth) 6c (8-10'Depth) 6d (10-12' Depth) 6e (12-14' Depth) 6f (14-16' Depth) 6g (16-18' Depth) 6h (18-20' Depth) 7 Standard 24" MH Frame & Covers 8 Outside Drops for 8" pipe in standard MH 9 Silt fence in place for Erosion Control 10 Ck dams in place for Erosion Cant II Excell Matting 12 EnkaMatting 13 Erosion Control (no Unit Price 14 16" Tk Cone. Drive Repair 15 1.5" Asp Drive, Repairs w/6" CABC 16 Gravel Dr. Repair w/8" CABC Base 17 Paved Rd. Repair w/10" CABC Base and 18 1-1/2" DOT approved Asp. Paving 19 18" RCP Drive Pipe Replacement 20 Stone for trench stab. Beyond specs (by 21 Stone for shoulder stabilization(by prior 22 Mise conc(3000 psi) 23 8"x4" Sanitary Sewer Serv wyes 24 9" PVC Sch. 40 San Sew Serv Stacks 25 4" PVC Sch. 40 San. Sew serv C.O. 26 4" PVC Sch. 40 San Sew Serv line 27 4" D.I.Serv line bored &jacked u/Roads 28 Bethel Baptist Rd Pump Station including 29 Hayes Rd. Pump Sta.including all 30 Lakeview Pump sta. including all 31 Connect Exist, MH Plan sheet #21 32 464' Aerial crossing including all cone. 33 Lump Sum: Mobilization, Bond, 34 Stated Allowane for Odor Control 35 Stated Allowance for SCADA 36 Cost of Shoring SCWW 1C1-Final Quanities Summary Bid Unit 25 LF 1,636 LF 2469 LF 1737 LF 462 LF 246 LF 135 LF 68 LF 25 LF 203 LF 180 LF 168 LF 255 LF 265 LF 15 LF 75 LF 13 LF 288 LF 288 LF I EA 12 EA 7 EA 8 LF 6 LF 2 LF 1 LF I LF 38 EA 1 EA 2000 LF 59 EA 1000 LF 2300 LF LS LS 260 LF 635 LF 250 LF 500 LF 100 SY 200 LF 550 Tons 550 Tons 25 C.Y. 95 EA 200 LF 95 EA 2300 LF 2000 LF LS LS LS LS LS LS I EA NOT LS LS LS 1 Unit Price $ 38.69 $ 40.52 $ 42.74 $ 49.10 $ 56.88 $ 70.52 $ 87.21 $ 120.57 $ 42.74 $ 44.56 $ 46.79 $ 53.14 $ 60.92 $ 74.57 $ 91.25 $ 124.61 $ 85.93 $ 209.17 $ 29.54 $ 1,191.95 $ 1,395.58 $ 1,734.99 $ 2,063.54 $ 2,359.51 $ 2,671.77 $ 2,913.41 $ 3,182.22 $ 200.97 $ 1,917.00 $ 1.89 $ 148.25 $ 2.99 $ 7.06 $ 28,500.00 $ 72.02 $ 73.49 $ 13.63 $ 112.65 $ 22.06 $ 33.06 $ 25.09 $ 22.92 $ 171.89 $ 538.89 $ 13.10 $ 118.11 $ 14.19 $ 66.14 $ 292,000.00 $ 319,170.00 $ 272,669.60 $ 4,654.05 $ 66,750.00 $ 75,000 $ 105,000 $ 91,333.47 Total Unit Cost $ 967.25 s 66,290.72 $ 105,525.06 $ 85,286.70 $ 26,278.56 $ 17,347.92 $ 11,773.35 $ 8,198.76 $ 1,068.50 $ 9,045.68 $ 8,422.20 $ 8,927.52 $ 15,534.60 $ 19,761.05 $ 1,368.75 $ 9,345.75 $ 1,117.09 $ 60,240.96 $ 8,507.52 $ 1,191.95 $ 16,746.96 $ 12,144.93 $ 16,508.32 $ 14,157.06 $ 5,343.54 $ 2,913.41 $ 3,182.22 $ 7,636.86 s 1,917.00 $ 3,780.00 $ 8,746.75 $ 2,990.00 $ 16,238.00 $ 28,500.00 $ 18,725.20 $ 46,666.15 $ 3,407.50 $ 56,325.00 $ 2,206.00 $ 6,612.00 $ 13,799.50 $ 12,606.00 $ 4,297.25 $ 51,194.55 $ 2,620.00 $ 11,220.45 $ 32,637.00 $ 132,280.00 $292,000.00 $319,170.00 $ 272,669.60 $ 4,654.05 $ 66,750.00 $ 75,000.00 $ 105,000.00 $ 91,333.47 $ 2,228,178.66 Total Bid Cost Installed Total Installed Difference 25 $ 967.25 $ 2085 $ 84,484.20 s (18,193.48) 2088 $ 89,241.12 $ 16,283.94 1939 $ 95,204.90 $ (9,918.20) 343 $ 19,509.84 $ 6,768.72 251 $ 17,700.52 $ (352.60) 121 $ 10,552.41 $ 1,220.94 53 $ 6,390.21 $ 1,808.55 $ -$ - 0 $ -$ 1,068.50 160 s 7,129.60 $ 1,916.08 190 $ 8,890.10 $ (467.90) 197 $ 10,468.58 $ (1,541.06) 222 $ 13,524.24 $ 2,010.36 324 $ 24,160.68 $ (4,399.63) 22 $ 2,007.50 $ (638.75) 13 $ 1,619.93 $ 7,725.82 4 $ 343.72 $ 773.37 375 $ 78,438.75 $ (18,197.79) 375 $ 11,077.50 $ (2,569.98) $ -$ - 1 $ 1,191.95 $ - 12 $ 16,746.96 $ - 4 $ 6,939.96 $ 5,204.97 10 $ 20,635.40 $ (4,127.08) 5 $ 11,797.55 $ 2,359.51 2 $ 5,343.54 $ - 1 $ 2,913.41 $ - 3 $ 9,546.66 $ (6,364.44) 38 $ 7,636.86 $ - 1 $ 1,917.00 $ - 0 $ -$ 3,780.00 25 $ 3,706.25 $ 5,040.50 300 $ 897.00 $ 2,093.00 0 $ -$ 16,238.00 0 $ 28,500.00 $ - 206 $ 14,836.12 $ 3,889.08 342 $ 25,133.58 $ 21,532.57 246 $ 3,352.98 $ 54.52 160 $ 18,024.00 $ 38,301.00 501 $ 11,052.06 $ (8,846.06) 204 $ 6,744.24 $ (132.24) 209 $ 5,243.81 $ 8,555.69 174.52 $ 4,000.00 $ 8,606.00 0 $ -$ 4,297.25 85 $ 45,805.65 $ 5,388.90 372 $ 4,873.20 $ (2,253.20) 85 $ 10,039.35 $ 1,181.10 1367 $ 19,397.73 $ 13,239.27 1417 $ 93,720.38 $ 38,559.62 1 $ 292,000.00 $ - I $ 319,170.00 $ - I $ 272,669.60 $ - I $ 4,654.05 $ - $ -$ - 1 $ 66,750.00 $ - $ 25,064.20 $ 49,935.80 $ 62,974.00 $ 42,026.00 $ 89,506.80 $ 1,826.67 $ 1,994,495.34 $ 233,683.32 Final Cost Difference BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Public Utilities Department Capital Project PU 1005 SCWW 1C -1, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 577-9100-431.45-01 Sanford Construction $233,683.00 577-9100-431-45-33 Materials and Supplies $100,000.00 5 77-9100-431-45-80 Contingency $133,683.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: to decrease Sanford Contractors line for final change order. APPI2 ' 04/10/14 Departm~nt Head (date) Finance Officer (date) County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board ) 2014. Joe Miller, Chairman Harnett County Board of Commissioners Board Meeting Agenda Item Agenda Item L/ -T MEETING DATE: May 5, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Utilities Writeoffs for 1st Quarter 2014 REQUESTED BY: Steve Ward, HCDPU Director REQUEST: Enclosed are the delinquent accounts determined to be at write-off status for the first quarter of2014. All of these accounts have been delinquent for more than three years and total $16,020.42. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $514,000 in bad debt previously written off through the Debt Setoff Program. Please place this request on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfilel \Puusers\sward\My Documents\collections\writeoffs I st-qtr 2014.docx I of! Page HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS MARCH 2011 NAME ACCOUNT# NOTES ALLEN, WILLIE JUNIOR 1017 43-56777 ATKINS, BONITA 55673-55585 RET BILL BARBOUR JR, WILLIAM H 31055-38955 RET BILL BIRMINGHAM, CHRISTILITTLE 153117-36794 BLACKWELDER, DUSY 152941-49951 BLACKWELL, DOUG 115269-7924 RET BILL BOONE JR, GLENWOOD M 134841-2348 BOWEN, SHANE 70611-79719 FORECLOSURE BOZARTH, ALAWNA 147183-51273 BROWN ESTATE, ALVIN 37045-64210 RET BILL BROWN, JASON 143689-6708 BROWN, VANESSA 155395-4 7 41 RET BILL BURDETT, ALEXANDER 139129-87645 FORECLOSURE BUSH ESTATE, JAMES E 32267-73756 RET BILL BYFORD, BRIAN 155235-5244 BYRD, THERESA 111159-84696 RET BILL CAMPBELL, LATRECE 152461-76648 RET BILL CANELLAS, BOBBY 76843-49561 CAPUTO, JOANN 83691-8717 CARTER, ANTHONY 143549-82773 CARTER, WELDON 156279-8445 CASTILLO, BENJAMIN 123507-72075 CATO, JOHN 116507-70664 FORECLOSURE CHAMPNEY, FELISAH G 103589-1759 CHERRY, WILLARD 154997-83019 CLASSIC CUTS & TANNING 110013-37516 COMBS, LARRY P 52435-19961 COMPTON, MICHAEL 22895-72565 FORECLOSURE CONNOR, THOMAS 64219-35864 COPADO, JOSE 148287-48265 COUCH, MEREDITH R 126433-75722 FORECLOSURE DANIELSON, GARY 156119-8053 DAVIS, SHERON C 110231-36120 DEAN, BILLY R 3169-69855 DESARDEN, WILLIAM 125569-2020 DIGIUSEPPE, CLAIRMAE 116485-72199 DIXON, DANIELLE 154905-43337 RET BILL ECKLIFF, HAROLD J 11817-46628 HOUSE FIRE ELLIOTT, LILLIE MAE 125375-70313 ELLIS, JASMINE 147683-24674 EMSLEY, CHRISTOPHER 93019-5168 ENGLENT, LONNIE 139995-36667 HIGH USAGE FITCH, JASON 155399-2449 RET BILL FLORENCIO, GENOVEVA L 147975-71080 FORD, SARAH 131047-2955 LEAK/HIGH USAGE FOWLER EST, RAYMOND 6569-23950 GAGNON, JESSICA 14 7099-4885 LEAK/HIGH USAGE GEORGE, BLANCA ORENELAS 123247-75663 FORECLOSURE GOODWIN, MELISSA 153887-5183 RET BILL Page 1 BALANCE TO WRITE-OFF $41.63 $22.17 $92.46 $232.31 $22.92 $20.00 $17.21 $373.50 $10.42 $60.00 $20.00 $19.21 $256.74 $79.24 $100.72 $9.08 $132.07 $24.41 $42.20 $15.94 $98.77 $13.18 $267.50 $25.91 $118.20 $74.88 $42.50 $165.56 $86.65 $53.61 $543.00 $40.20 $155.84 $7.50 $64.48 $95.43 $53.06 $320.47 $55.79 $40.36 $53.71 $264.97 $37.44 $16.74 $284.44 $255.00 $498.61 $412.26 $13.97 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS MARCH 2011 NAME ACCOUNT# NOTES GRAVES JR, MITCHELL 130523-17755 RET BILL GREEN, ELIZABETH ANN 32465-1606 CLOSED SERVICE GREEN, JULIA S 74781-72719 RET BILL GREENLEE, MARCELLA 151833-8451 GROOMS JR, DENNIS R 146257-7 4353 GUERRAJR,REYNALDO 154011-6010 GULBRANSON, JESSI 118521-10824 HANDY, EVELYN 25171-16654 HAWLEY, JO 4 7083-437 4 7 HILL, SANDRA 135031-3530 RET BILL HONEYCUTT, MINNIE 110975-36668 RET BILL HORVWALT, ROBIN 127041-73232 RET BILL HOUSE, JOHN H 153849-1 0033 HUNT JR, WILLIE 144851-34969 HUNT, WILLIAM 145747-44912 HUSTON, SHARON 129269-4491 RET BILL JANEIRO, AMANDA 140055-4331 RET BILL JENKINS, ANITA 155155-3850 JORDAN, JOYCE 3241-68278 JUDD, JOHNNIE 153461-39100 RET BILL JUDD, LATOYA 147119-5130 RET BILL KEMPER, SCOTT 120895-49608 KING, LANNIS 152683-73835 KNIGHT, MARCUS 141523-74583 KOHAN,RUSSELLANN 40091-7247 LANCASTER EST, CHERYLENE 26425-45911 RET BILL LEE, TERRY 146993-43343 LINK, BRYAN 156521-74929 RET BILL LUCAS, FRANCES KELLY 27249-6097 4 MAKLARY, KELLY 143761-4965 RET BILL MANSFIELD, CORY 124407-36202 FORECLOSURE MARTINEZ, KATHERINE 155471-62010 RET BILL MASIWEMAI, CLARENCE 131659-62010 MASSEY, RUBIN 15083 7-5264 7 MCAULEY, SHIRLEY 20527-65122 MCCLEAVE, SHONDA 118765-5064 MCCLOUD, CAROL 116295-33517 MCCULLEN, PHILIP G 28519-73257 RET BILL MCDONALD, EBONY 11 0841-65271 MCDOUGALD, MONTRELLE 155949-52837 MCDOWELL, SABRINA 140549-23692 MCKETHEN,MARTHA 140 739-8981 MCKOY, EVANGELINE 142339-36065 RET BILL MCLEAN EST, JOSEPHINE 45697-57818 MCLEAN, BERYL L 152065-56813 MCLEAN, PINKIE 89813-4467 MCNEILL JR, GEORGE 75969-1058 MCNEILL, CARRIE 8223-70464 MCNEILL, JAMES 152095-533 MCNEILL, VERNON 146319-84 778 Page 2 BALANCE TO WRITE-OFF $69.02 $837.00 $53.08 $20.00 $33.68 $26.48 $14.56 $60.05 $42.50 $110.51 $24.73 $15.57 $77.19 $96.51 $20.00 $62.95 $52.75 $256.31 $101.47 $7.69 $16.67 $18.07 $48.83 $85.92 $179.24 $190.00 $98.91 $15.92 $41.15 $66.33 $1,803.13 $8.67 $58.46 $20.00 $42.00 $7.95 $177.50 $40.27 $22.37 $11.51 $15.92 $11.79 $351.77 $238.93 $143.28 $178.50 $9.32 $78.91 $109.20 $15.42 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS MARCH 2011 NAME ACCOUNT# NOTES MCQUEEN, JIMMY L 128869-54267 MELVIN, DON 23131-16658 MILLER, KRISTINA 154 713-65587 RET BILL MILLER, KRISTINA 154713-65586 RET BILL MIX, BETH 77249-43098 RET BILL MOORE, JONATHAN 155689-5078 MORRIS, DONNA 148267-46006 RET BILL MORROW, FAY 140381-68467 MOSES, RUSTY 141793-504 7 LEAK/HIGH USAGE MURCHISON, DEBORAH 95807-79824 RET BILL ORESHACK, DWAYNE 87775-35861 OWENS, TIFFANY 141455-77597 PAGE, BOYD 78891-38092 RET BILL PARSON, CHERYL L 94083-78707 PATE, CATHY 141877-31633 PEREZ, JULIO S MUNOZ 89393-42556 RET BILL PERFETTO, JOSEPH 152071-32170 REECE, SHEILA IRISH 54881-44915 REYNOLDS,RACHAELN 165503-42986 RET BILL RICHARDSON, SAVANNAH 144855-32949 RET BILL RODGERS, BRANDON 133509-4460 ROLLINS, DIANA YOUNG 111915-84214 RET BILL RU IZ, VISAEL VELASCO 114931-65776 SAVAGE, JENORVA 105149-3848 SELLERS,BARBARAJEAN 88663-81424 SIBERT, MARILYN 155357-15415 RET BILL SILLS, STEVEN J 110287-36550 RET BILL SIMPKINS, AMELLIA A 140159-84744 RET BILL SLOWIKOWSKI, NICHOLAS 150691-23657 SMALL, CHARLES 153009-70789 SOTO, GILDARDO G 10164 7-65675 RET BILL SPEARMAN, CHARLES 6971-70036 SWEENEY, CHRISTOPHER 155103-20418 RET BILL TENNANT, CRYSTAL 150737-726 RET BILL THORNE, MICHAEL SCOTT 71183-79751 RET BILL TILLMAN, TRACEY 14 7969-24 711 RET BILL TORRES, MELISSA L 64599-23767 TURNER, JOSHUA 161663-43121 RET BILL TYLER SR, RICKEY 115179-44215 UPCHURCH, MARY K 77307-63875 WALKER, PHIL 92705-12955 WALTERS, CASSIE 39817-24248 WARF, WILLIAM A 140291-65480 WASKIEWICZ EST, JERRY 47103-75831 WILLIAMS, RAQUISHA 155529-51077 WILSON, SAMUEL 152433-67038 RET BILL WINANS, TICIE 153837-23723 RET BILL WOLBECK, DWAYNE 5111-62634 RET BILL WOODRUFF, KIM TAYLOR 117587-84108 WORKMAN, DAVID 129623-8604 RET BILL WYLLIE, BRENDA 52717-507 45 Page 3 BALANCE TO WRITE-OFF $4.13 $10.26 $47.50 $166.77 $158.15 $138.89 $32.79 $31.38 $330.23 $49.11 $70.20 $156.03 $40.00 $37.41 $47.57 $22.50 $43.06 $473.50 $197.50 $28.08 $120.99 $24.13 $35.93 $1.86 $72.22 $262.07 $10.62 $6.05 $52.13 $63.69 $101.81 $40.25 $25.93 $22.50 $7.50 $32.37 $109.00 $35.00 $58.96 $31.86 $7.50 $84.76 $37.50 $265.74 $14.83 $126.85 $37.21 $53.92 $21.01 $145.99 $40.00 NAME YARBER, ANGELA YORK, DANNY YOUNG, WILLIAM HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS MARCH 2011 ACCOUNT# 137595-23365 154123-43673 153443-677 Page 4 NOTES TOTALS: BALANCE TO WRITE-OFF $9.15 $115.78 $20.00 $16,020.42 Agenda Item 4-0 PROCLAMATION SCOTT MASON TAR HEEL TRAVELER DAY WHEREAS, Scott Mason is a broadcast journalist with 28 years oftelevision experience; and WHEREAS, Mason has won dozens of awards for documentaries, writing and feature reporting including three National Edward R. Murrow awards and 16 regional Emmys and in 2004 and 2005 was named North Carolina Television Reporter of the Year by News Association of the Carolinas; and WHEREAS, in April 1997, Mason became Documentary Producer for WRAL-TV, adding his talents to the nightly news team as a reporter specializing in features; and WHEREAS, today Mason is known as the Tar Heel Traveler and his Monday through Thursday feature of the same name takes viewers along the back roads of North Carolina where he meets memorable characters, finds out-of-the-way places and unearths fascinating historical footnotes; and WHEREAS, the series' popularity has led to Tar Heel Traveler half-hour specials, which Mason produces each quarter; and WHEREAS, Mason has published a book about his television adventures titled Tar Heel Traveler: Journeys Across North Carolina; and WHEREAS, over the years, Mason has frequently featured people and places from across Harnett County in his segments, with nearly 30 stories on Harnett County since 2009; and WHEREAS, Mason has taken an additional interest in Harnett County, recording a segment on the "River Town" film series, which dramatizes life in rural Harnett County in the 1850's, and even acting in the upcoming eighth episode of the series; and WHEREAS, Mason featured River Town Director Bryan Avery as an actor in his most recent film and will premiere the film May 8 in Harnett County; and WHEREAS, Mason's interest in Harnett County and its history has brought positive attention to the county; and NOW, THEREFORE, we, the members of the Harnett County Board of Commissioners, in honor of Scott Mason's history of bringing positive attention to Harnett County, do hereby proclaim May 8, 2014, as "Scott Mason Tar Heel Traveler Day." Adopted this 5th day of May, 2014. HARNETT COUNTY BOARD OF COMMISSIONERS Joe Miller, Chairman Gary House, Vice Chairman Beatrice B. Hill Jim Burgin C. Gordon Springle BOARD MEETING AGENDA ITEM TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT:Bid Award Request Agenda I tern L{-k itk\ MEETING DATE: April2±, 2014 REQUESTED BY: Harnett County Division of Public Health-Division on Aging-Elderly Nutrition Program REQUEST: We request that the bid of $3.78/meal for congregate meals and $4.16/meal for home delivered meals with a total estimate of $183,449.45 for meal services to seniors in Harnett County by Compass Group USA, Inc. through its Bateman Division be accepted as submitted. This is based on current numbers of meals being consumed. This is a 3% increase from the current rate which is within the agreed upon guidelines for increase due to the Consumer Price Index. Bateman Senior Meals has a proven track record of providing nutritious meals to seniors in Harnett County for many years. The bid was advertised in the Daily Record. No other bids were received. COUNTY MANAGER'S RECOMMENDATION: A DIVISION OF COMPASS GROUP April 3, 2014 Debbie Vaughn, Director Harnett County Division on Aging 309 Cornelius Harnett Blvd. Lillington, NC 27546 REF: Harnett County Department on Aging ITB Dear Ms. Vaughn: We are pleased to present Harnett County Department on Aging our proposal in response to your Invitation to Bid for the next contract cycle to provide service for home delivered meal services to your agency. We will continue to work diligently to ensure that the food and service you are receiving meets, and under our Bateman programs, exceeds your expectations. For many years, Bateman has had the pleasure of working with Harnett County and has learned the ins and outs of how to meet your special needs. Bateman has embraced your program by demonstrating our long-term commitment to your agency through our ongoing investment in the facility and staff. Investments in the Harnett program have included pans, lids, cam warmers, coolers, and spoodles for our on-going commitment to safety and program improvement. Bateman will also continue to support the Senior Games and provide snacks for the event and our team will continue to provide Servsafe training each year for Harnett County's selected associates and volunteers. Bateman is committed to continuing to provide service for Harnett County's seniors and working in partnership with your agency. We look forward to the remainder of your ITS process and the opportunity to further discuss our proposal with you. Please do not hesitate to contact me with any questions or comments. Sincerely, ;-/t1f~- Magi Brettler Regional Vice President Bateman Senior Meals 337.593.0433 ext. 24 (office) 3110 W. Pinhook Rd., Suite 201 337.319.8850 (cell) magi.brettler@compass-usa.com Lafayette, LA 70508 225.208.1504 (e-fax) OLDER AMERICANS ACT TITLE In-C Nutrition Program for the Elderly BID FORJ\1 FOR HARNETT COUNTY In compliance with the invitation to bid, and subject to all of the specifications, conditions, and attachments thereto, the undersigned offers and agrees, if this bid is accepted within forty-five days from the date of opening, to furnish the items quoted herein below at the unit price set forth and to make delivery as specified during the contract period. ESTIMATED TOTAL TWO YEAR PROJECT COST Program Congregate Food Cost I qJ q7 meals X 3:1S:O (unit price) TOTAL Program Home Delivered Food Cost i/1,310 meals xt./,/I.P (unit price) $ 111' '5'19. 1.#0 i./1, 3/D meals X t;JJ!ftax) TOTAL Performance Bond (100%) $ //£){)cOO ; PLEASE NOTE: *Actual meal counts so far for FY 2014 are down 31 meals per day from what is advertised in the Bid Specifications. Our rate reflects that decreased meal volume. ** These rates are only valid if Harnett, Cumberland & Sampson Counties all sign a contract for services, since all costs including transportation, labor and building costs are blended between the three programs. Name ofBidder Compass Group USA, Inc. by & through its Bateman Division Title Regional Vice President THIS INSTRUMENT HAS BEEI-J tN THE MANNER REQU!~;f-C BY THE lOCAL GOVERNMENT BUDGU I'.Nt:J F. ~seAL Cyf·HROL ACT ,• l : ' ' ,, ' \JD' ' tl, I / "'~"' \~~.....£.-~~ HAII!N!TI C~TY FINANCE OFFICER 1/4, Date _ _,.3.u...,/2'"'-'8~!~2""'-0~14~- These rates are good for one year and will have to be renegotiated at the end of the fiscal year to reflect a minimum of CPI not to exceed 33 a maximum of 5% in any one year. tuu..etJT *If meal counts drop more than 10% from the-~ level, the meal rate will need to be negotiated. 11\!~J::~T"' MANAGEMENT INFORMATION QUESTIONAIRE Bidder (IdentifY by Name): Compass Group USA, Inc. by & through its Bateman Division I. Information on individuals who will be responsible for the daily management of the contract with the Program: PRJMARY CONTACT: ALTERNATE CONTACT: Name Linda Renteria Name Bob Santana Title Food Service Director Title District Manager Telephone 910-486-3395 Telephone 337-593-0433 ext 22 ALTERNATE CONTACT: Name Magi Brettler Title Regional Vice President Telephone 337-593-0433 ext 24 e-fax: 225-208-1504 2. List you business's qualifications to perform the services requested for the Elderly Nutrition Program. Include at least three references we may contact for further information. Bateman Senior Meals has been providing services to seniors under the Older American's Act since 1978. Today, the contracts we hold are coast to coast serving over 11 million meals annually focusing on Title Ill senior services, but also providing Medicaid Waiver meals for Home and Community Based Services along with CACFP programs under USDA. Our staff are dedicated associates who focus solely on meeting the needs of the seniors and consumers we serve. Our trained and licensed dietitian, Marie Ashman, has been developing elderly nutritional program (ENP) menus under Title Ill for over nine years in the Southeast, including North Carolina. Our dietitians are constantly researching and staying on top of menu compliance for each of the states we serve. We have provided additional information throughout our proposal reg~4rding Bateman's qualifications, policies, procedures and our best practices for all levels of operations. 3. At what facilities and for what programs are you currently providing food services? (Include name, address, and telephone number) Bateman Senior Meals 2236 Southern Avenue Fayetteville, NC 28306 Phone: 910-486-3395 Fax: 910-486-3306 The commissary is 2056 square feet and has a capacity to serve 2700 meals per day. Equipment includes: 2 walk in freezers, 2 walk in coolers, 1-40 gallon steam kettle, 1-60 gallon steam kettle, 1-80 gallon steam, 6 convection ovens, 1 slicer, 1 60 quart mixer, buffalo chopper, ice maker, and warming cabinet. The Fayetteville Food Production Center provides services to ColumbusBiaden, Anson, Cumberland, Sampson, Hoke Counties, Lumber River COG consortium, and, of course, Harnett County. 4. Describe the food carrier equipment and delivery vehicle(s) to be utilized in providing meals to each nutrition site. Include a description of bulk container capacity to maintain food at proper temperatures and under sanitary conditions. Bateman will continue to utilize the Cambro MPC 1 OO's in place and will replace these units as they age beyond repair or become unsanitary due to cracks and breaks. The Cambro carriers are capable of holding hot food up to three hours with tight fitting seals and tightitting lids. We will also continue to add an additional heat source in the form of a "Camwarmer" to add an extra level of assurance in maintaining the heat in the carrier. The milk and cold components will be delivered in ice chests packed with ice to ensure the cold temperatures are maintained. The food will be delivered in a Ford E350 van. The operation has a total of 3 S34 E-350 Ford Vans (2008- 2009) and 4 S3E E-350 Ford Vans (201 0-2011 ). The Fayetteville FPC also utilizes 2 Chevy Hot Shot vehicles for contracts that are longer distance from the FPC. Bateman will continue to replace vehicles as needed to ensure the operation has a reliable fleet to dedeliverls with. 5. Describe the type of hot cabinets/warming ovens to be provided at each nutrition site (other than Mamers, Lillington, and Angier-drop-off only sites for home delivered meals) to maintain temperatures of hot foods after delivery. Bateman has in place Metro Flavor Hold electric warming ovens, Cres-Core electric warming ovens, and Carter Hoffman electric warming ovens. As these warmers break down, we repair them or replace them as needed. All of these brands of warming ovens hold a variety of pans-sizes and capacities vary. 35 INSERT 3 6. Describe the route to be utilized in making food deliveries to each nutrition site from your facility's kitchen. These deliveries should follow the time frame outlined in Schedule B. Bateman will deliver meals to Harnett County in conjunction with other business operated from the Food Production Center. Bateman's deliveries will meet the time frame as outlined in Schedule B. There will be one dedicated van to Harnett's program and one shared van with other programs we serve. 7. Describe any other catering services that you would wish to provide to the Program. Would there be additional costs involved? Bateman would be pleased to provide any additional catering services as needed for Harnett County. Our corporate catering program, Food Works, is designed to cater from a simple boxed lunch to a full service formal event. Bateman will price out the event and will charge Harnett on a cost plus basis. This means that the food, labor, rentals, or anything else desired for the catering is billed at cost to Harnett plus a 12% handling fee. Our Food Service Director, Linda Renteria, will be happy to work with Harnett County to meet your catering needs. 8. Please provide any other information that you feel is pertinent to this bid proposal. As part of the Compass Group, the world's leading contract food service organization, Bateman has many programs in place that support our day-to-day operations-such as purchasing, sanitation and safety, recruiting, training, and HR compliance policies. We have included information regarding our programs in this response to your ITB. The above information is accurate and complete to the best of my knowledge. Date March 28, 2014 IMPORT ANT: REMEMBER TO PROVIDE ALL ATTACHMENTS REQUESTED THE FOOD SERVICE SPECIFICATIONS AND CONDITIONS SPECIFICATIONS. 36 . . STATE OF NORTH CAROLINA Af-FIDAVIT COU1\IY OF li.Afu'IETT I. Magi Brettler (the individual attesting helow), being duly autho~izcd by and on behalf" of Compass Group USA, Inc. by & till ouglt its Bateman Divisiott ("Employer'') after first being duly sworn hereby swears or affinns as follows: l. Employer understands that E-Veri.fy is the federal E-VerifY program operated by the Unitt-d States Depanment of I Iomcland Security and other federal agencies, or any successor or equi,~alent program used to verify the work authori.a~tion of newly hired employees pursuant to federal law in accordance with NCUS §64-25(5). 2. Emplovcr is a person, business entity, or other organization that transacts business in this State and that employs 25 or more t:mployee~ in this State. (mark Yes or No) a. YES _lS__, or h. NO 3. Employer understands that Employers Must UseE-Verity. I.O:lch employer, after hiring an employee to work in the United States, shall verifY the work authorization of the employee through F.-Verify in accordance with NCGS§64-26(a). 4. Employer's subcontractors comply with E-Vcrify pursuant to federal law, and Employer will ensure complinnce with E-Vcril'y by any subcontractors subs~:quently hir~:d by Employer. ·nus?{ day of ~arch ___ , 201:4_. s;~··· Print or Type Name: Magr Brettler, Reg tonal Vrce Prestdent 1.. #t/i,.~;; fiHftf/1 L L ..J,.L Stall: ot.l>lar!h camlffla County of tfLO..'f-121 I € Si1,rned and swom to (or affinned) before me, this the "1/ day of h1 cur:)J My Commission Expires: a-f of t2.dih LS14-369 JOHN A. -ELANCON, JHk Notary ID No. 14311 (Type here] 36 37 (Type here) INSERT 2 Agenda Item l../ -L Harnett COUNTY ~ . ; -. www.harnett.org NORTH CAROLINA RESOLUTION HARNETT COUNTY THAT WHEREAS, Carthage Realty, LLC, a North Carolina Limited Liability Company (Carthage Realty) has announced its intent to establish, construct and operate a Quick Lane Tire & Auto Center on a site located next to the Precision Ford dealership on Main Street in Lillington, Harnett County, NC; and WHEREAS, Carthage Realty has requested that Harnett County provide certain economic development incentives to Carthage Realty which will assist said company in the establishment of its auto tire and maintenance/repair facility in Harnett County which will provide a greater tax base, create jobs and increase economic activity for the benefit of the County's citizens; and WHEREAS, pursuant to the provisions of the Local Development Act, N.C. General Statutes § 158-7.1, prior to awarding economic development incentives, the Harnett County Board of Commissioners shall hold a public hearing in order to obtain public comment concerning the proposed appropriation of any economic incentives to an applicant industry; it is the desire of the Board of Commissioners through this Resolution to direct the scheduling of said public hearing. NOW THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that the Harnett County Staff is hereby directed to schedule a public hearing to be conducted at the next regular meeting of the Board on Monday, May 19, 2014, at 7:00PM concerning a proposal to extend economic incentives to Carthage Realty, LLC for its proposed establishment of its Quick Lane Tire & Auto Center facility in Harnett County. BE IT FURTHER RESOLVED that proper notice of this public hearing be forwarded to all proper parties and published pursuant to N.C. General Statutes §158-7.1. This the 5th day ofMay, 2014. COUNTY OF HARNETT By: ------~------------------------------Joe Miller, Chairman Harnett County Board of Commissioners strong roots • new growth Harnett Agenda Item l./• M COUNTY www.narnert.org NORTH CAROLINA RESOLUTION HARNETT COUNTY THAT WHEREAS, Dunn Hospitality Ventures, LLC, a North Carolina Limited Liability Company (Dunn Hospitality) has announced its intent to establish and operate a Fairfield Inn & Suites facility to be located off Interstate 95, Exit 72, in the City of Dunn, Harnett County, NC; and WHEREAS, Dunn Hospitality has requested that Harnett County provide certain economic development incentives to Dunn Hospitality which will assist said company in establishing its hotel facility in Harnett County which will provide a greater tax base, create jobs and increase economic activity for the benefit of the County's citizens; and WHEREAS, pursuant to the provisions of the Local Development Act, N.C. General Statutes §158-7.1, prior to awarding economic development incentives, the Harnett County Board of Commissioners shall hold a public hearing in order to obtain public comment concerning the proposed appropriation of any economic incentives to an applicant business/industry; it is the desire of the Board of Commissioners through this Resolution to direct the scheduling of said public hearing. NOW THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that the Harnett County Staff is hereby directed to schedule a public hearing to be conducted at the next regular meeting of the Board on Monday, May 19, 2014, at 7:00PM concerning a proposal to extend economic incentives to Dunn Hospitality Ventures, LLC for its proposed location and operation of a Fairfield Inn & Suites facility in Harnett County. BE IT FURTHER RESOLVED that proper notice of this public hearing be forwarded to all proper parties and published pursuant to N.C. General Statutes §158-7.1. This the 5th day of May, 2014. COUNTY OF HARNETT By: ------------------------------------ Joe Miller, Chairman Harnett County Board of Commissioners strong roots • new growth Agenda Item .L/ -/V Board Meeting Agenda Item MEETING DATE: May 5, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Permission to apply for grant from the N.C. Wildlife Resources Commission REQUESTED BY: Harnett County Planning Dept. REQUEST: The Planning department is seeking permission to apply for a $10,000 to $20,000 grant from the Partners for Green Growth in conjunction with the (NCWRC) to help aid the county with drafting the natural resource component of our proposed land use/comprehensive growth plan. If awarded this grant we anticipate that these funds could help offset the overall cost of our recently proposed land use I comp plan. Our office has contacted Land Design regarding the usefulness of this grant with our situation and they feel that we could use help from NC Wildlife to draft the Natural Resources component of the land use plan and refine the High Value Natural Assets assumptions for the county level Preferred Scenario for Harnett County. We also feel that we could justify a cost share match and/or an in-kind match based on cost ofthe land use plan update and anticipated staff work on the project (coordination and public involvement) that would come with the land use plan update. Our office was just recently made aware of this grant therefore we are on a tight deadline to get our pre-application info together and submitted by the May 19 deadline. If approved we should receive initial notice by May 23 and final notification will take place by June 20th based on us submitting a full application. COUNTY MANAGER'S RECOMMENDATION: THIS INSTRUMENT HAS BEEN REVIEWED BY. THE FINANCE OFFICER S:\Pianning and Inspections Files\NC WRC_LU grant\agenda form to CC 2014.doc 1 ofl Page r Please submit pre-applications and questions about this cooperative agreement to Kacy Cook, Land Conservation Biologist, N.C. Wildlife Resources Commission, kacy.cook@ncwildlife.org, 910-638-4887. Deadlines Wildlife & Natural Resource Stewardship in Planning Pre-applications are due May 19, 2014. Applicants that qualify to submit a full application will be notified by May 23. Invited full applications are due June 16, 2014, and will be notified by June 20. Eligibility Eligible applicants are local governments (North Carolina counties and incorporated municipalitiesL although partnerships between local governments and non-governmental, non-profit (NGO) conservation-related organizations are also eligible. Purpose This is a pilot project of the N.C. Wildlife Resources Commission (NCWRC) to form a cooperative agreement with a local government to work on land use planning projects that address conservation of priority wildlife habitats. The Partners for Green Growth pilot project will reimburse cost-share funds of $10,000 or $20,000 and will provide 40 hours of technical assistance from the NCWRC for local government planning projects that qualify. Planning projects should support the principles of wildlife conservation-based planning detailed in the Green Growth Toolbox (www.ncwildlife.org/greengrowth) including, but not limited to, projects like those listed below: • Drafting land use, transportation or other plan information that enables effective wildlife conservation by addressing wildlife habitat conservation in the plan's vision, goals, strategies and policies. • Research and planning to remove barriers to wildlife habitat conservation in local ordinances. o For example, what are the legal or procedural barriers to more effective wildlife habitat and natural resource conservation in your community's ordinances? How can these be addressed? Ordinances could be reviewed for the following: " Barriers to conservation subdivisions in rural areas. "' Barriers to conservation of contiguous, less fragmented wildlife habitat in conservation subdivisions and in rural areas. "' Barriers to high density, mixed-use development and Low Impact Development (LID) in towns and cities. "' Barriers to successful agricultural or natural resource districts. For example, does your community have sufficient high density, mixed-use development districts in town and city centers to discourage rezoning of agricultural districts for high density development? Important: These funds cannot be used to directly develop an ordinance or regulation, but can be used to gather background or supporting information for an ordinance. 1 • Projects that implement parts of an existing plan that address wildlife habitat conservation. o For example, the project could work towards establishing a conservation-related committee or completing and implementing an action plan. • Projects that help to establish a local funding source for conservation easements or acquisitions. o For example, local governments can establish a mechanism to fund some of the costs for conservation easements or acquisition projects that permanently conserve wildlife habitat in the community. • Involve the public and businesses in conservation planning. o For example, organize community visioning sessions using the Conservation Data for Green Growth and community input to map out important conservation areas. Identify strategies to better conserve those areas. • Drafting conservation-based development guidelines that your community recommends developers to follow. • Planning projects that work toward reducing development encroachment next to existing permanently conserved areas. • Planning that will better enable the conservation of wildlife travel corridors. o For example, identify undeveloped areas that link existing protected lands that are of high biodiversity and wildlife value. Work with the transportation planning organization to coordinate transportation plans to avoid impacts or further impacts in these areas. Consider the need for maintaining successful Agricultural or Natural Resource Districts in these corridors. Important: These funds cannot be used to directly develop an ordinance or regulation, but can be used to gather background or supporting information for an ordinance. Partners Application Guidelines Projects will be ranked using the criteria outlined in this announcement and the content of the applications, to determine projects that qualify for a cooperative agreement. Preference will be given to projects that come from communities in areas of high biodiversity and where spread-out development patterns are a concern in the near future. Projects that demonstrate a high likelihood for improved conservation of priority wildlife habitat are essential. Projects must provide in- kind, non-federal match and those that can provide 25 percent to 50 percent in-kind match from non- federal sources are preferred (see below for further information on in-kind, non-federal match). Eligible applicants are local governments (North Carolina counties and incorporated municipalities). Partnerships between local governments and non-governmental, non-profit (NGO) conservation-related organizations are also eligible. Part of the cost-share amount can be provided to the NGO by NCWRC. In 2 this case the local government submits the application and the NGO will need to also enter into a cooperative agreement contract with deliverables as detailed below, with NCWRC. Cost-share funding requests should be either for $10,000 or $20,000 (i.e. not $15,000). These funds will be distributed as reimbursements in two phases. Phase one reimbursement of cost-share funds will be for all work completed by September 25, 2014, and will be provided as a check by September 30, 2014, upon previous receipt of an interim progress report. The remaining cost-share (phase two) of the $10,000 or $20,000 will be reimbursed {provided as a check} upon completion of the entire, agreed- upon project before or by September 30, 2015. If an additional reimbursement prior to the project completion may be needed, please state this in your pre-application. These cost-share funds can be used by the local government to reimburse funds expended to hire consultants, to reimburse staff salaries or other expenditures needed for the proposed project. Please refer to the Green Growth Toolbox (www.ncwildlife.org/qreengrowth} and to the NC Wildlife Action Plan (www.ncwildli[e.org/plan.aspx) in your applications. Projects should be able to be completed in one year. Non-federal In-kind Match Guidelines Non-federal in-kind match is staff time or funding from a non-federal source that is spent on the proposed project. This match does not come from the funds provided with the Partners for Green Growth cooperative agreement. The non-federal in-kind match does not need to be a cash amount. Non-federal in-kind match can be in the form of hours of staff time expended working on the proposed project that equates to a dollar value based on salary {salary paid from non-federal funds). In-kind match in the form of time spent on the project can be attributed to non-staff public board members or volunteers at a rate of $14.17 per hour. In-kind match is calculated as a proportion of the entire project cost. For example, if the applicant requests $20,000 in cost-share and will provide 50% non-federal in- kind match, the entire project cost is $40,000 and the amount of non-federal in-kind match has a value of $20,000. In the case of in-kind match in the form of staff time expended on the project, 50% match would be $20,000 worth of staff salary based on hours worked on the project. Non-federal in-kind match can also be a cash amount expended by the applicant to fund contract work, equipment or supplies for the project from a non-federal funding source. Pre-application and Content To complete a pre-application, please provide the following in three pages or less. 1} Summary: Describe the planning project as it relates to priority wildlife habitat conservation in the region. 2} Project description that includes: a. What you plan to do and how it will be done. Describe the expected outcomes. b. In general terms, describe the habitats and species that will benefit. c. Describe how the project enhances and builds off of existing regional plans and or existing wildlife habitat conservation areas (Game Lands, natural parks, private conservation easements) or resources in the region. For example, could a regional plan 3 be implemented to better conserve wildlife habitat? Could existing protected habitat areas be better connected by your project? Do you plan to partner with a conservation organization and how? d. If the project includes use or implementation of an existing plan, please provide a copy or a link to the plan in your pre-application. e. Describe how this project will benefit the community and the local economy. 3) Briefly describe the interest or actions taken previously by your local governing or planning- related board to support conservation-based planning. 4) The county or municipality name and zip code where the project will be implemented. For plans that do not adhere to entire county or municipal boundaries, please provide a labeled map of the proposed planning area. Include city, road names and a boundary of the area. 5) A brief potential budget narrative and expense table that includes: a. Amount of request: $10,000 or $20,000. b. Potential itemized expenses. c. Amount and source of potential in-kind match from non-federal sources, as a percentage up to 50 percent. Please note: See number one under Full Application Content below. You may want to begin scheduling time for the Board of Commissioners to review the Partners for Green Growth pre-application as soon as it is complete ahead of notification about a full application invitation. Full Application and Content for Invited Applicants For those invited to complete the full application, please provide the following in six pages or less. 1) Please provide the signature of the chief elected official on either your pre-application that was submitted by May 191 h or full application. The signature of the chief elected official will also be needed as part of the contract with NCWRC. 2) Provide an updated copy of the responses to pre-application questions 1-4. Updating and expanding on the details in the narrative may be beneficial. 3) A brief budget narrative and itemized expense table that includes a. Amount of request: $10,000 or $20,000. b. Itemized project components and their estimated cost. c. Amount and confirmed source of in-kind match from non-federal sources, as a percentage up to 50 percent. Please include a brief description of the project components to be used as in-kind match. The budget must be final and the source of in-kind non-federal match must be confirmed and committed. 4) A brief project implementation plan and timeline highlighting the roles and responsibilities of any project support team members and or partners. For example, a project may benefit from the participation of elected officials, board members, the public or NCDOT, MPO or RPO staff. 4 5) A list of potential deliverables for the project (refer to the deliverables listed below for a reference). Please note: If an NGO is a partner that will receive some of the cost-share funds for the project, please highlight the items in your application that the NGO will complete and have the NGO director sign the pre or final application. Cooperative Agreement Contract with Qualifying Applicants Applicants that qualify for cost-share funding will be notified by June 201h and will then enter into a cooperative agreement with the N.C. Wildlife Resources Commission in the form of a contract signed by the chief elected official and NCWRC. The contract will contain most of the same information as the final application. Any NGO co-applicants will also need to have their director sign a contract with NCWRC. Deliverables Deliverables may differ by project, will be agreed upon in the contract agreement and are intended to be used in case study materials. • An actionable planning product that matches the proposed actions, with evidence that implementation is planned or ongoing. • A description of anticipated habitat and species conservation resulting from the planning project. Include a table of any widths of buffers, natural greenways or other wildlife travel corridors and the acreage of key habitat areas that could be conserved. (The GIS data table detailed below can be used for this). • A description of why decisions were made and actions taken. What led to the outcomes observed? What led to successes? What caused challenges? • A description of future or continuing implementation including a timeline and clearly defined roles and responsibilities. • GIS shape files delineating the habitat boundaries of areas that would be better conserved. Please include as a data table any widths of buffers, natural greenways or other wildlife travel corridors and the acreage of key habitat areas that could be conserved, associated with each conservation feature. • Reports on the progress of the above deliverables: o An interim-project status report by September 25, 2014, including interim-project non- federal in-kind match documentation. o Presentation ofthe project to the appropriate local boards by September 22, 2015. o A final report detailing tangible outcomes and future actions will be due by September 25, 2015, including final non-federal in-kind match documentation. 5 Harnett County Partners for Green Growth: 2014 grant pre-application Overview The continued growth and development of Harnett County, NC over the last decade or so has been nothing short of staggering. The population has grown by more than 34% since 2000 alone, making it the number one micropolitan growth area in the country. With exponential growth local governments must learn not only how to serve its citizenry, but also how to facilitate this growth in a manner that is both sustainable and conscientious. Being situated in the intersection of four ecoregions (Sandhills, Rolling Coastal Plain, Southeastern Floodplains and Low Terraces, and Northern Outer Piedmont)1 of North Carolina, and having the major riverine system ofthe Cape Fear that bisects the county; we have an exceptionally diverse cross section of flora & fauna that call this area home. It is our duty to be stewards of this land, and to implement a comprehensive plan that will identify steps to protect key natural resources by ensuring compatible land use activities and development design. Project Description Harnett County's goal in applying for the $20,000 Partners for Green Growth grant is to use any funds awarded towards assisting in the development of a natural resources element for a Comprehensive Land Use Plan update. The existing plan in place is antiquated and does not appropriate an absorbent amount of language to areas of environmental importance. Although a plan update is possible without the grant, additional funds will allow for additional public involvement and result in more robust data, analysis and modeling as well as targeted strategies that help protect Harnett County's natural resources. An innovative approach to developing a land use concept is proposed. We look to steer development towards a higher density, mixed use model that focuses on preserving key natural assets. This effort seeks to build on work recently completed as part of the Fort Bragg Sustainable Growth Management Strategy (SGMSl The SGMS was the result of a multi-jurisdictional planning effort that resulted in a Preferred Growth Scenario and other strategies to deal with growth and protect priority natural assets in the Fort Bragg Region. These strategies are meant to be refined by local governments as existing plans are updated. By combining this effort with the Land Use Plan update there will be efficiencies realized, as the plan update will necessitate a good deal of existing conditions analysis, scenario planning, and public involvement. Grant funds and NCWRC technical assistance will be utilized to conduct three meetings of the Natural Resource Subcommittee of the Harnett County Comprehensive Land Use Plan Advisory Committee, assist in drafting the existing conditions report, update the priority natural assets data used in the GIS based Fort Bragg Growth Model, and to develop strategies for inclusion in the land use plan. In addition, unique public involvement efforts are proposed. An interactive map exercise will be conducted at a public meeting where attendees can identifY locations with important natural features and areas where they would like to see forests or farms preserved. A Harnett County Natural Resources Summit is proposed at Campbell University. Sustainable Sandhills has 1EPA Level IV Eco Regions of North Carolina (ftp:/(ftp.epa.gov/wed/ecoregions/nc/nc eco.pdf) 2 Fort Bragg Sustainable Growth Management Strategy http :/(www. bra crt f. com I d ocu ments/FBSu stain a bl eGrowth Man a gem entSt rategy2 .24 .13. pdf agreed to partner with the County and coordinate speakers and/or a panel discussion that covers natural resource related topics (such as land use issues, habitat preservation, agriculture and forestry, and/or air quality). This will provide an opportunity to generate interest in the land use plan update and provide an opportunity for members of the public to be involved. It is also proposed that as part of this process an exhibit on Harnett County's unique natural resources is developed. This exhibit could be an interactive website (or ArcGIS Online map, app, Google Earth kmz file, etc.) maintained by Harnett County or a poster that displays information regarding natural resources and endangered species. It is anticipated that this task will require Harnett County staff time for mapping, customization and coordination with middle or high school science teachers. The interaction could add value to existing curricula and coincide with GIS Day or Earth Day. Tasks that will be made possible by the grant include: 3.1 Prep for and Attendance of Meeting 2: Review land use 3.2 scenarios d/business as usual alternative con Prep for and Attendance of Meeting 3: Worksession to 3.3 devel ies Public meeting light table exercise (set up interface for interactive map to identify priority natural resources based 3.4 ublic feedback and facilitate stati 3.5 4.1 4.2 Natural Resources ummit (@ Campbell Identification of priority geographic areas and habitats for conservation subdivision design policies and for use in Fort B Model Policies and strategies for protecting priority natural 4.3 resources in Land Use Plan $3300 :$2000 If granted approval we will court potential consultants, potential members of the Natural Resources Advisory Committee, as well as the NCWRC who can help us integrate new ecological components seamlessly into the plan. Between three staff members in the Planning Department, two in our GIS Department, and paid services to contracted employees, it is anticipated that we will far exceed the required $10,000 in kind match. Purpose and Need As growth of both residential and commercial entities push harder into the region, there are several things that are happening. We are seeing residential subdivisions appear in the form of leap frog development, either because of the price ofland, or the ease of conversion on that particular location. In some cases it has become more financially beneficial for landowners to sell long term family held farm tracts rather than putting them back into agricultural production. Without proper management through ordinances, plans, and a tangible way that these people can benefit such as conservation subdivisions, agricultural and forestry easements, the trend will likely continue. It is imperative that we develop tools to help steer development into areas where not in conflict with natural resources and to ensure that growth that does occur is well design so that potential negative impacts are mitigated. Not only is it essential to preserve wildlife habitat and certain species from destruction, but also to make the best use of publicly provided utilities, services, and population diversity within the County boundary. The benefits that we receive from natural and protected areas are extraordinary. Preserved natural areas save vast sums of tax payers' money by helping mitigate flood waters, aide in water and air purification, crop pollination, and groundwater recharge. Parks generate up to five times the amount of money they take to create. Agriculture and forestry lands contribute to the local economy, preserve open space and provide critical habitat. It has also been shown that these lands contribute more money to the tax base than they cost in terms of governmental services. Ideally this grant would be used to develop a plan with tools that help implement proper green growth strategies while accommodating a growing population, and contribute to an economic boon for the County. Previous Actions Harnett County Planning Services seeks to enrich our community through a multitude of innovative planning practices and we have seen a gradual transition in mindset as it relates to this. One of the key initiatives that the department has championed over the past few years is the concept of the Conservation Subdivision. In our ordinance it is coined as the Compatibility Development Concept. By using a sliding scale of increased open space provision, the developer can achieve a higher density depending on the amount of land they are willing to set aside as natural area. Developers are starting to comprehend that if they can get the same amount of density on fifteen acres of the total site versus twenty-five then costs are lower and sites are more marketable. Inherent in this model is a substantial savings because of less utility provision, road paving, and grading cost. Also within this concept is the requirement of connection to both public sewer and water utility, thus helping to cluster these subdivisions in areas that are already developed or developing. One issue is that while developments may set aside natural areas, they do not provide for connectivity or conceptualize future growth patterns. We envision having large pockets of development with linked open spaces that can facilitate movement of species from one area to the other. By having an up to date Comprehensive Plan we can achieve this goal. It is our intent to establish charettes for stakeholders within the county upon approval to poll and get guidance on what they value most when it comes to natural resources. The Board of Commissioners would also be heavily involved throughout the process. Ideally the goals that are developed during the Land Use Plan update would help refine the priority habitat types and natural features that are protected by Compatibility Developments. Design is not the only way Harnett County is trying to conserve lands. As a requirement of approval the county levies what is called a Recreational Fee for each lot subdivided. In a relatively short time Harnett County has been able to purchase a thousand acre park in the southern part of the county with these funds, and the build out is nearing completion. We have also had a push by agricultural entities to establish Voluntary Agricultural Districts that are helping to conserve land for farm related uses and steer development away from these areas. If approved for this grant, we wish to continue this trend of environmentally conscientious planning, and involve our community more in the realization that these principles are necessities to ensuring sustainable land use practices. Benefits In terms of natural areas and species that would benefit, there are many. Key natural areas include Ravens Rock State Park, the Cape Fear River floodplain and aquatic habitat, the Fort Bragg Overbills Area, the Reedys Swamp Longleaf Pine Forest, and the Long Valley Farm Natural Area. Many of these are located in high growth areas in the southern part of Harnett County where residential growth, driven by Fort Bragg, is fragmenting habitats. Harnett County contains at least 3 species that are classified as Endangered; The Cape Fear Shiner, The Red- Cockaded Woodpecker, and The Rough-Leaved loosestrife. These species encompass the necessity of clean water, habitat preservation, as well as conservation of unique habitat types and natural communities. All told, there are an additional twenty two types of wildlife within the county that find themselves on the Federal Species of Concern list. It is essential that there be adequate connectivity through wildlife corridors and edges to allow for the proper transition between developed property and natural habitats. We wish to preserve this biodiversity not only for ourselves, but for generations to come. We as a department would like to extend our gratitude for the opportunity to apply for this grant through your office. Our planning services feel strongly that the partnership between our entities is critical in the push toward sustainability, and an overall better quality of life for our residents. As I hope that you can see from the previous paragraphs, we feel that we are on the cusp of a contemporary approach to land use planning that will guide or jurisdiction for decades to come. At no other time in this county's history has it been more apparent that the need is there than today. Again we wish to thank you for this opportunity, and we look forward to hearing from you. Agenda Item 4-0 RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS CREATING THE WEST JOHNSTON FIRE PROTECTION SERVICE DISTRICT WHEREAS, County of Harnett has a total area of approximately 601 square miles and has seen tremendous population growth over the years. WHEREAS, County of Harnett is currently divided into 19 fire protection service districts created pursuant to North Carolina General Statute §153A-301, et. seq .. County ofHarnett also has ten rural fire protection districts created pursuant to North Carolina General Statute §69-25, et. seq.; however, in 2011, the Harnett County Board of Commissioners conducted a comprehensive approach to realigning the districts and it was determined that there would be a zero cent tax levy for the ten rural fire protection service districts. WHEREAS, on the 16th day of December, 2013, the Harnett County Board of Commissioners found that the protection of the health, safety and welfare of the citizens of County of Harnett would be enhanced and promoted by changes in the boundary lines of fire insurance districts within Harnett County. As a result, the Harnett County board of Commissioners created the West Johnston Fire Insurance District and adjusted fire insurance district boundaries of Angier Black River Fire Protection Insurance District and Coats Grove Fire Protection Insurance District. WHEREAS, at that time, the Harnett County Board of Commissioners did not have all of the information necessary to take action on the creation and readjustment of fire protection service district lines and took no action to create the West Johnston Fire Protection Service District and adjust the boundaries of the Angier Black River and Coats Grove Fire Protection Service Districts. As a result, fire protection service costs were not equitably allocated. WHEREAS, the Harnett County Manager, Harnett County Emergency Services Director, Harnett County Fire Marshal, and the Harnett County Senior Staff Attorney, and other appropriate representatives and employees of the County of Harnett were authorized to take such steps as might be required or necessary to pursue the statutory and administrative processes relative to the proposal to (i) create the West Johnston Fire Protection Service District pursuant to N.C.G.S.§153A-302 to fund the full cost of fire protection service, delivered on an equal basis to all residents ofthe particular service district, and (ii) relocate the boundary lines of the adjoining fire protection service districts, namely Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District pursuant to N.C.G.S. §153A-304.3 to fund the full cost of fire protection service, delivered on an equal basis to all residents of the particular service 1 districts, with the cost burden carried equitably by all service district property owners through the particular service district tax. WHEREAS, North Carolina General Statute §153A-302 provides the standards and process to be utilized in defining a new service district. WHEREAS, pursuant to the direction of the Harnett County Board of Commissioners and North Carolina General Statutes, a thorough inquiry was conducted in connection with the proposed establishment of the West Johnston Fire Protection Service District and boundary relocation of Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District. Such inquiry included input from citizens in the areas which would be included in such service districts, fire departments which would service such districts, independent inquiry by members of the Board of Commissioners, and the comments of citizens received by the Board of Commissioners and county staff. WHEREAS, the Harnett County Board of Commissioners caused to be prepared a report containing maps of the proposed districts, showing the proposed boundaries, statements showing the proposed districts meet the standards as required by law, and plans for providing fire protection services to the proposed districts. WHEREAS, the Harnett County Board of Commissioners conducted a duly noticed public hearing onApril21, 2014 providing an opportunity for citizens to appear and be heard concerning the subject proposal. WHEREAS, it has been represented to the Harnett County Board of Commissioners that such a proposal enjoys support within the respective communities involved and within the subject districts. WHEREAS, the fire protection service districts proposed to be established is shown as follows: a. West Johnston Fire Protection Service District, as shown on the map attached hereto and incorporated herein as Exhibit A, and as represented in the GIS produced maps certified by the County Fire Marshal. WHEREAS, the Harnett County Board of Commissioners has carefully considered the report dated March 20, 2014 containing maps of the proposed district, showing the proposed boundaries, statements showing the proposed district meets the standards as required by law, and plans for providing fire protection services to the proposed district, along with the input and comments of citizens and fire departments which would service such districts. WHEREAS, the Harnett County Board of Commissioners finds that there is a demonstrable need for providing the fire protection services within the area of the proposed fire protection district. 2 WHEREAS, the Harnett County Board of Commissioners finds that it is impossible or impracticable to provide fire protection services on a county-wide basis. WEHREAS, the Harnett County Board of Commissioners finds that it is economically feasible to provide the proposed fire protection service for the proposed fire protection service district without unreasonable or burdensome annual tax levies. WHEREAS, the Harnett County Board of Commissioners finds that there is demonstrable demand for fire protection services by persons residing the in proposed fire protection district. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS that the following fire protection service district is hereby established effective July 1, 2014 at 12:00 a.m.: Attest: a. West Johnston Fire Protection Service District, as shown on the map attached hereto and incorporated herein as Exhibit A, and as represented in the GIS produced maps certified by the County Fire Marshal. Duly adopted this the 5th day of May, 2014. HARNETT COUNTY BOARD OF COMMISSIONERS Joe Miller, Chairman Margaret Regina Wheeler 3 Johnston County West Johnllton Fire Protection Service Oiatrict Harnett County, NC Effective Date: 7!112014 Exhlbit"A" Agenda Item J../. -P RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS RELOCATING THE BOUNDARY LINES OF ANGIER BLACK RIVER FIRE PROTECTION SERVICE DISTRICT AND COATS GROVE FIRE PROTECTION SERVICE DISTRICT WHEREAS, County of Harnett has a total area of approximately 601 square miles and has seen tremendous population growth over the years. WHEREAS, County of Harnett is currently divided into 19 fire protection service districts created pursuant to North Carolina General Statute §153A-301, et. seq .. County of Harnett also has ten rural fire protection districts created pursuant to North Carolina General Statute §69-25, et. seq.; however, in 2011, the Harnett County Board of Commissioners conducted a comprehensive approach to realigning the districts and it was determined that there would be a zero cent tax levy for the ten rural fire protection service districts. WHEREAS, on the 16th day of December, 2013, the Harnett County Board of Commissioners found that the protection of the health, safety and welfare of the citizens of County of Harnett would be enhanced and promoted by changes in the boundary lines of fire insurance districts within Harnett County. As a result, the Harnett County board of Commissioners created the West Johnston Fire Insurance District and adjusted fire insurance district boundaries of Angier Black River Fire Protection Insurance District and Coats Grove Fire Protection Insurance District. WHEREAS, at that time, the Harnett County Board of Commissioners did not have all of the information necessary to take action on the creation and readjustment of fire protection service district lines and took no action to create the West Johnston Fire Protection Service District and adjust the boundaries of the Angier Black River and Coats Grove Fire Protection Service Districts. As a result, fire protection service costs were not equitably allocated. WHEREAS, the Harnett County Manager, Harnett County Emergency Services Director, Harnett County Fire Marshal, and the Harnett County Senior Staff Attorney, and other appropriate representatives and employees of the County of Harnett were authorized to take such steps as might be required or necessary to pursue the statutory and administrative processes relative to the proposal to (i) create the West Johnston Fire Protection Service District pursuant to N.C.G.S.§l53A-302 to fund the full cost of fire protection service, delivered on an equal basis to all residents of the particular service district, and (ii) relocate the boundary lines of the adjoining fire protection service districts, namely Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District pursuant to N.C.G.S. §153A-304.3 to fund the full 1 cost of fire protection service, delivered on an equal basis to all residents of the particular service districts, with the cost burden carried equitably by all service district property owners through the particular service district tax. WHEREAS, North Carolina General Statute §153A-304 provides the standards and process to be utilized in relocating the boundary lines of adjoining fue protection service districts. WHEREAS, pursuant to the direction of the Harnett County Board of Commissioners and North Carolina General Statutes, a thorough inquiry was conducted in connection with the proposed establishment of the West Johnston Fire Protection Service District and boundary relocation of Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District. Such inquiry included input from citizens in the areas which would be included in such service districts, fire departments which would service such districts, independent inquiry by members of the Board of Commissioners, and the comments of citizens received by the Board of Commissioners and county staff. WHEREAS, the Harnett County Board of Commissioners caused to be prepared a report containing maps of the proposed districts, showing the proposed boundaries, statements showing the proposed districts meet the standards as required by law, and plans for providing fire protection services to the proposed districts. WHEREAS, the Harnett County Board of Commissioners conducted a duly noticed public hearing on April21, 2014 providing an opportunity for citizens to appear and be heard concerning the subject proposal. WHEREAS, it has been represented to the Harnett County Board of Commissioners that such a proposal enjoys support within the respective communities involved and within the subject districts. WHEREAS, the boundary lines of the Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District proposed to be relocated is shown as follows: a. Angier Black River Fire Protection Service District, as shown on the map attached hereto and incorporated herein as Exhibit B-2, and as represented in the GIS produced maps certified by the County Fire Marshal. b. Coats Grove Fire Protection Service District, as shown on the map attached hereto as C-2, and as represented in the GIS produced maps certified by the County Fire Marshal. WHEREAS, the Harnett County Board of Commissioners has carefully considered the report dated April 7, 2014 containing maps of the proposed district, showing the proposed boundaries, statements showing the proposed district meets the standards as required by law, and 2 plans for providing fire protection services to the proposed district, along with the input and comments of citizens and fire departments which would service such districts. WHEREAS, the Harnett County Board of Commissioners finds that there is a demonstrable need for providing the fire protection services within the area of the proposed fire protection district. WHEREAS, the Harnett County Board of Commissioners finds that it is impossible or impracticable to provide fire protection services on a county-wide basis. WEHREAS, the Harnett County Board of Commissioners fmds that it is economically feasible to provide the proposed fire protection service for the proposed fire protection service district without unreasonable or burdensome annual tax levies. WHEREAS, the Harnett County Board of Commissioners finds that there is demonstrable demand for fire protection services by persons residing the in proposed fire protection district. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS that the boundary lines of the Angier Black River Fire Protection Service District and Coats Grove Fire Protection Service District be relocated and hereby established effective July 1, 2014 at 12:00 a.m. as follows: Attest: a. Angier Black River Fire Protection Service District, as shown on the map attached hereto and incorporated herein as Exhibit B-2, and as represented in the GIS produced maps certified by the County Fire Marshal. b. Coats Grove Fire Protection Service District, as shown on the map attached hereto as C-2, and as represented in the GIS produced maps certified by the County Fire Marshal. Duly adopted this the 5th day of May, 2014. HARNETT COUNTY BOARD OF COMMISSIONERS Joe Miller, Chairman Margaret Regina Wheeler 3 \ Angier Black River Fire Protection Service District Effective Date: 7/112014 N W+E s :•~~ : ~'"~ t .... i ~ Exhibit B .. Z.. \ \ Coats Grove Fire Protection Service District Effective Date: 711/2014 Exhibit c .. z.. Agenda Item 6 May 5, 2014 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. AGRICULTURAL ADVISORY BOARD We have a vacancy for on this board for District 4. BOARD OF ADJUSTMENT We have a vacancy for an alternate member on this board for District 1. BOARD OF HEALTH Dr. Nicholas Pennings, DO, has expressed interest in being appointed to serve on this Board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 3. We currently have a vacancy for a regular member in District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. PLANNING BOARD We have a vacancy for a regular member in District 2. Page 1 -Appointments TRIANGLE WORK FORCE DEVELOPMENT BOARD Nick Dula to replace Joseph Jeffries on this Board RESEARCH TRIANGLE REGIONAL PARTNERSIDP Nick Dula to replace Joseph Jeffries on this committee Page 2 -Appointments APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: ___ /~e_0_/_~_· ________________________________________ __ NAME: \{. 'vh -9 fe-5 ft>...-, "1' ~ > V 8 ADDRESS: (i>-::<7 /-6,~1--Lz (fzl(s::, Qc/1 L'/(r',_) ~-~ f-!C 2.7F~b VOTING DISTRICT: (Please check district number in which you live): 0 District 1, Commissioner Hill's 0 District 4, Commissioner Springle's 0 District 2, Commissioner House's 0 District 5, Commissioner Miller's 0 District 3, Commissioner Burgin's TELEPHONE: (HOME) f?-t S" G f' & ,. s '( ~;:) (WORK) 9 l 0 .. '\? '1 5 -! ~~G o PRESENTOCCUPATION: --~f---7-~-t~·=L~,·-~~~------------------------------------- YEARSOFFORMALEDUCATION: --~/~6 __________________ ~---------------- CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HAVE PARTICIPATED: PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD: C:, (Y\ ~' . & s:.cr ...,-, & 5 DATE: Lf -If -/ tf **************************************** FOR OFFICE USE ONLY: DATE RECEIVED: ---=-~-·-=o1.._tf.._-___.}.___1.__ ______________ __ DATE FORWARDED TO COUNTY COMMISSIONERS: __ _..5,__-.... S"--__L_)_.L/'-------------- 2013 Summary of Accomplishments in Harnett County North Carolina Forest Service 3259 Old US 421 Lillington, NC 27546 (910) 893-4391 harnett.ncfs@ncagr.gov 2013 NCFS Summary of Accomplishments in Harnett County 2 County Resources Personnel POSITION NAME YEARS WITH NCFS County Ranger Buren Fulmer 20 Assistant County Ranger Assistant County Ranger Tom Steves Derrick Turnage 18 4 Forest Fire Equipment Operator Jason O’Neal 15 Service Forester* Vacant * Position 100% state funded 2 days per week in county. Facilities Headquarters –-- 400 sq. ft. --- built 1934 Equipment Storage Building --- Cameron Hill --- 30+ years old Miscellaneous structures: Cameron Fire Tower Mamers Fire Tower Used mobile home at Cameron Vehicles & Heavy Equipment YEAR MODEL MILES 2006 Ford 350 – Type 6 Engine 121,307 2014 Ford 350 – Type 6 Engine 1,136 2008 Ford 350 – Type 6 Engine 120,181 2013 Ford 350 – Type 6 Engine 24,561 2008 Sterling Truck/Tractor & lowboy trailer 19,363 1998 TD 12 Crawler Tractor with fire plow 2,742 tach. Hrs 2013 NCFS Summary of Accomplishments in Harnett County 3 FOREST RESOURCES & ECONOMIC STATISTICS Economic Statistics Value added to County Economy 2013 Total Federal Cost Share (CRP) Rental Payments $75,813.00 Total Federal Cost Share (CRP) Cost Share Payments $990.00 Total Federal Cost Share (SPBPP) Cost Share Payments Total Federal Cost Share (EQIP) $4,450.00 $51,281.00 Total State (FDP) Cost Share Program monies received by landowners $42,028.00 Estimated value of timber harvested on private lands $2,244,496.00 TOTAL ADDED TO ECONOMY $2,419,058.00 Future value added to County Economy 2013 Estimated value of new pine plantations in 35 years $3,125,304 Forest Resources Commercial forest land 183,400 acres (Protected by NCFS from wildfire, insects & disease) Privately owned forest land 176,300 acres (Eligible for NCFS management assistance) Estimated forest volume 788,206,716 cu. ft. Estimated timber value $810,834,666 Forest management and reforestation activities added over 2.4 million dollars to the Harnett County economy during 2013. These efforts also provided seasonal work for site preparation contractors, logging crews, planting crews and pre-commercial thinning crews. Continued management of reforested areas should result in estimated future economic benefits of over 3.1 million dollars. 2013 NCFS Summary of Accomplishments in Harnett County 4 FOREST MANAGEMENT 2012 2013 Management Plans prepared: 130 102 Acres in plans: 5,629 4,640 Acres of site preparation: 313 654 Acres planted (trees): 910 1,053 Acres of natural regeneration: 154 0 Acres of timber harvested on NCFS projects: 1,337 1,344 Acres of Wildlife Habitat Improvement: 74 44 Acres of Best Management Practices: 690 442 Implemented Number of landowners assisted: 165 192 Water Quality Forest Practice Guidelines inspections: (in compliance) 58 54 Acres of Release (chemical) 376 173 Acres of Pre-commercial Thinning (SPBPP) 207 83 In 2013, 192 landowners were assisted by the N.C. Forest Service and 102 Forest Management Plans were prepared, placing an additional 4,640 acres under active forest management. Forest Management Plans include a field visit by a Service Forester and County Forest Service representative. During the field visit an examination of the land is made and written recommendations are made. Recommendations concerning timber harvesting, timber stand improvement and reforestation are given, taking into account both the goals of the landowner and sound management practices that protect and enhance wildfire and water quality. Based on Forest Service recommendations, 1,053 acres were planted with trees. 1,344 acres of timber were harvested on NCFS projects. 2013 NCFS Summary of Accomplishments in Harnett County 5 FOREST MANAGEMENT Harnett County Landowners Planting Trees 2013 NCFS Summary of Accomplishments in Harnett County 6 Buren Fulmer N.C. Forest Service Tom Steves N.C. Forest Service Vacant N.C. Forest Service Darrel Harrington Natural Resources Conservation Service Deanna Nobles N.C. Wildlife Resources Commission Gary Pierce Co-op Extension Chairman Approved Landowners Working Towards Certification Allen Jones King Roberts William Bell Joe Harrill Bobby Wellons Ernest Alphin Frank Stump Mike Taylor Bryan Raynor David Ward Dennis Shackelford Don Wellons David Walker Johnny Steves Darin & Carrie Bibbens Heinz & Mary Senign Elizabeth Grady Kenneth Byrd William J. Senter Graham Byrd Miranda Fleming STM Farms Parks Blake Joey Strickland George Isbell Steve Hardee Headwaters LLC Derck Walker Graham Byrd Jeff Swire William Parrish John E. Thornton Steve Hardee Dustin Cashwell Dirt Poor Farms, LLC Certified Stewardship Landowners - 2013 Roscoe Frizzelle Don Anderson Darin Burns Keith Chatellier Tom Irvin Tony Hendricks Bill Carter Mike Turner Joe Byrd John Ulam Wayne Fortenberry Dr. Richard Cotton Ann Dougherty Paul Soublet David Whaley Terry Herndon Gareth Brookhart Bruce Fortenberry Buren Fulmer Sue Ross Mike Cardwell Pat Spearman Larry Weathers Tom Steves Robert Jones David Averette Timothy Holder Thomas Blue J E Howard Bill Carter Rick Rodgers Richard Bogan Mark Bullard John Bullard Gary Pierce David Serina Summervilla Corp. David Dummond Clarence Marks The Forest Stewardship Program is a cooperative effort involving several agencies and forestry professionals. It is designed to encourage landowners to manage their natural resources, to enhance timber, fish and wildlife, water, soils, and aesthetics. Below is a list of Harnett County Forest Stewardship Committee members and the agencies with which they are associated. FOREST STEWARDSHIP 2013 NCFS Summary of Accomplishments in Harnett County 7 WILDFIRE RESPONSE Fire Control 2012 2013 Number of forest fires controlled: 90 127 Number of acres burned: 334 188 Threatened buildings / homes saved: 103 154 Value of buildings / homes saved: $9,326,00 9,740,000 Fire Prevention 2012 2013 Number of school programs: 6 4 Number of exhibits / displays: 5 5 Acres of hazard reduction and wildlife burning by NCFS & landowners: 533 546 Law Enforcement 2012 2013 Number of warning tickets issued: 35 64 Number of court cases: 1 1 In 2013, the NCFS in Harnett County responded to 127 wildfires that burned 188 acres. Sixty four (64) warning tickets were issued to burning offenders, along with 1 court case. 2013 NCFS Summary of Accomplishments in Harnett County 8 INSECT & DISEASE CONTROL At this time there are no major forestry insect or disease problems in Harnett County. If informed of Southern pine beetle activity, County Forest Service personnel undertake the following activities: 1. The site is located and the affected landowner is informed; 2. Control measures are communicated to landowner; 3. NCDFR personnel assist landowner with marking infected trees and coordinating harvest of same.  2 - Aerial Surveys done in 2013 INFORMATION & EDUCATION Accomplishments in 2013 include: Smokey Bear Program Anderson Creek School Linden Oak School Holly Springs Family Fun Day Friend Raven Rock Fun Day Aloha Zoo Hanson Safety Day Lowes Safety Day Career Fair Triton High School Harnett Central High School Shawtown School Western Harnett High School Overhills High School Parades Coats Farmers Day Erwin Christmas Parade Angier Christmas Parade Public Events National Wild Turkey Federation Jakes Day Carolina Lakes Firewise Day Harnett Environmental Field Day 2013 NCFS Summary of Accomplishments in Harnett County 9 CURRENT NEEDS Service to the citizens of Harnett County will be enhanced by purchase of the following items:  Truck in 2014-2015 budget year  New office and Equipment facility at Mamers (built in 1933) SPECIAL PROJECTS  Harnett County Forestry Association  Assisted Harnett County Fire Marshall with searches  Fire Wise Community USA at Carolina Lakes  Harnett County Environmental Field Day – 5th graders J’Ville Elementary School Lillington Shawtown School Behaven Elementary School Boone Trail School AG Science Day – 5th graders Angier Elementary School LaFayette School 2013 NCFS Summary of Accomplishments in Harnett County 10 2 SANDHILLS CENTER Commissioner Thad Ussery Chair Commissioner Kay Cashion Vice Chair Commissioner Jean Powell Secretary Anson County Commissioner Ross Streater Michael Bye Guilford County Commissioner Kay Cashion Frank Cleary Gart Evans Costella Graham Harnett County Commissioner Gary House Elaine Hayes Hoke County Commissioner Jean Powell Shirley Hart Lee County Commissioner Kirk Smith Thomas Snell Montgomery County Commissioner Anthony Copeland Carol Whitaker Moore County Commissioner Otis Ritter Dr. Wendi Carlton Randolph County Commissioner Harold Holmes Mazie Fleetwood Leann Henkel Richmond County Commissioner Thad Ussery Michele Weatherly Hospital Representative Barbara Akins A Message From CEO Victoria Whitt January 2014 Sandhills Center reached a major milestone in December as we marked our first anniversary as a Local Management Entity (LME) - Managed Care Organization (MCO), one of 10 such entities of the North Carolina Department of Health and Human Services. By all benchmarks, our first year has proven to be a successful one as we worked and partnered with members, families, service providers, NC DHHS policy mak- ers and other community stakeholders to develop, manage and assure that per- sons in need have access to quality mental health, intellectual/development disa- bilities, and substance abuse services. Key measures of our success include reducing members’ need for crisis services and inpatient hospitalization. Since implementation of the 1915 (b)/(c) Medicaid Waiver on December 1, 2012, Sandhills Center has reduced the average number of monthly crisis admissions for Medicaid members by 18% and the average number of monthly hospital inpatient admissions for Medicaid members by 17%. This Quarterly Community Report highlights our efforts to work for better out- comes for members in the communities we serve. As Sandhills Center moves into its second year as an LME-MCO, you have my commitment that we will contin- ue to strive toward ensuring that quality and cost-effective services are available to those in need. Sincerely, Victoria Whitt Chief Executive Officer BOARD OF DIRECTORS Victoria Whitt Chief Executive Officer 3 COMMUNITY SANDHILLS CENTER Reducing the Need for Crisis Services Working with our network of community providers, Sandhills Center’s staff strives to ensure that our members are receiving the least restrictive level of care to meet their individual needs. Two key measure of our success include reducing members’ need for crisis services and inpatient hospitalization. Since implementation of the 1915 (b)/(c) Medicaid Waiver in December 2012, Sandhills Center has demonstrated success in reducing the need for crisis ser- vices. Examples are:  Hospital Transition Team assistance to intervene with members who are admit- ted to three-way contract and state hospitals, offering assertive engagement to those members referred by Sandhills Center to transport members to aftercare appointments with a provider of their choice  Care Coordination staff to participate in hospital discharge planning of our mem- bers as soon after admission as possible  Bi-monthly care coordination meetings with Hospital Transition Team members and a local Assertive Community Treatment Team (ACTT) provider to review, plan, and ensure that the aftercare needs of high risk members served by these teams are being met with consistency  Implementation of a pilot project to engage a community provider, the local Com- munity Care of North Carolina, our Hospital Transition Team, and our Care Co- ordination staff to more successfully transition members from inpatient services to community based services through an integrated care model  Reduced the average number of monthly crisis admissions for Medicaid members from 75 prior to Sandhills Center’s management of the waiver to 61 following our management, a reduction of 18% in average monthly admissions  Reduced the average number of monthly hospital inpatient admissions for Medicaid members from 134 prior to Sandhills Center’s management of the waiver to 111 following our management, a reduction of 17% in average monthly admissions The collaborative work making this success possible includes:  Care coordination provided to members identified to be in the highest risk/highest need category. This work takes on a level of intensity and oversight that exceeds the general discharge planning provided to all psychiatric admissions by engaging with providers, family members, and community stakeholders to ensure the level of care being provided to the member meets the intensity of care appropriate to the member’s individual need  Community crisis providers offering walk-in availability and standing follow-up appointments for all members upon discharge from an inpa- tient facility. Care Coordination staff trouble-shoots if these arrangements begin to show signs of deterioration  Mobile Crisis Team coordination on a scheduled basis and on an emergent basis as needed 4 COMMUNITY SANDHILLS CENTER Transitions to Community Living Initiative Sandhills Center continues to take active steps to implement the Department of Justice (DOJ) settlement with the State of North Carolina to assure that per- sons with mental illness are allowed to reside in their communities in the least restrictive settings of their choice. To date, Sandhills Center has worked with many community partners and agencies to successfully transition 23 individ- uals. We believe our success is due to strategic planning, benchmark develop- ment and monitoring. As part of Sandhills Center’s strategic planning, the following internal steps have been taken: Integration of Behavioral, IDD & Physical Health Combining the behavioral health expertise of our MCO staff with the medical health expertise of community partners allows the maximum opportunity for ser- vicing the whole being of our members. By operating under this integrative model, Sandhills Center has the opportunity to identify ways to ameliorate physical , intel- lectual/developmental disability and behavioral health issues leading to a high risk/high cost designation of individual members. Measurable goals:  Created an internal, cross-functional workgroup  Created internal benchmarks more stringent than DOJ initiative  Created six positions dedicated to the implementation of Sandhills Cen- ter’s role  Hired a lead transition coordinator, two transition coordinators, along with one in-reach specialist/peer support specialist Sandhills Center has also begun utilizing a care management tool which col- lects behavioral and physical health data, and pharmacy data on our mem- bers. This will enable us to quickly identify substandard areas of clinical prac- tice and help mitigate risk to our members.  30 behavioral and physical health cross coordination meetings with Com- munity Care of North Carolina (CCNC) and others held by June 30, 2014; 30 additional by June 30, 2015; 30 additional (90 total) by June 30, 2016  At least 1,500 members will have behavioral , intellectual/developmental disability and physical health data used in Care Coordination planning by June 30, 2014; at least 2,000 by June 2015; 3,000 by June 30, 2016 Sandhills Center will continue and strengthen the use of community partners, rec- ognized tools and independent expertise to assist in integration efforts, including:  Convening collaborative meetings with CCNC entities serving our members  Review of behavioral and medical data from multiple sources to identify cor- rectible clinical areas of concern that present a financial risk  Identifying and acting on Quality of Care Concerns around behavioral and physical issues through all clinical departments  Utilization Management staff evaluating authorization requests against clinical best practices and clinical polypharmacy and drug/drug interaction work tools  Clinical expertise through PREST, Inc. peer review to address the physical health Quality of Care concerns through a network of certified physicians  Incorporating recommendations for care including community standards of care and clinical best practices  Clinical screening /triage processes ,which include assessments for active, comorbid medical problems and complications from substance use withdrawal External steps taken with community partners have included:  Establishing clinical collaboratives with our ACT Team partners to address physical and mental health barriers to successful imple- mentation of this initiative  Maintaining strong communication between, and cooperation with, the Divisions of Medical Assistance, MH/DD/SAS, and Ag- ing and Adult Services, with QUADEL Consulting, the depart- ments of social services in our nine-county catchment area, and community housing coalitions 5 SERVICES SANDHILLS CENTER Training & Assistance to Provider Community To most effectively serve our members, Sandhills Center has a commitment to providing training and technical assistance to our network of community pro- viders. In the last fiscal year, we provided 76 training sessions to nearly 1,900 individuals. Using data collected from our provider community and service utilization data, Sandhills Center proactively develops targeted training and technical assistance to meet identified needs. In this spirit, Sandhills Center has begun a series of teleconferences between the Sandhills Center Clinical Leadership Team and community providers. The first occurred in August 2013 and was devoted to clinical technical assistance around the service of Multisystemic Therapy (MST). Assistance to MST network pro- viders included: As the representative voice for consumers of public behavioral and intellectual/ developmental disability health care and their family members, the Consumer and Family Advisory Committee (CFAC) is an integral part of the quality management and decision-making of Sandhills Center. CFAC members represent each of the counties in the Sandhills catchment area, and members are representative of the three disability areas served by Sandhills Center and its provider network -- mental health, intellectual/developmental disabilities, and addictive disorders. The CFAC meets throughout the year to review budget reports, advise on gaps in service, assist in identifying underserved populations and offer oversight of Sandhills Center’s ongoing projects. Consumer & Family Advisory Committee  Fidelity to the service definition and a focus on ensuring members were receiving appropriate levels of care  Documentation standards to more accurately reflect the work being done and a comprehensive, realistic presentation of areas of focus  Role of MST in a practice continuum, including how the service interacts with higher and lower levels of care and triggers for exploring a transition in care  Effectively transitioning members from one level of care to another Based on identified needs, future teleconferences are planned to offer similar training and technical assistance around intensive in-home and psychiatric residential treatment facilities. All teleconferences are designed to foster the responsible use of clinical services in which a member is provided treatment through a clinical continuum. They are based on the foundational belief of Sandhills Center that the service continuum should proceed from a higher lev- el of care to a lower level of care, be driven by achievable clinical goals, be based upon medical necessity at all stages of care, and should acknowledge when a higher level of care is no longer effective and changes in the treatment plan are warranted. 6 HITTING THE BENCHMARKS SANDHILLS CENTER Health Call Center The Health Call Center is the central point of contact for Sandhills Center’s members. One of the key func- tions of the Call Center is to assure that members/ enrollees, family members, and providers have ac- cess to services based on the nature and urgency of the call. The Call Center operates 24 hours per day, 7 days per week, 365 days per year to serve the communi- ties of Anson, Guilford, Harnett, Hoke, Lee, Mont- gomery, Moore, Randolph & Richmond counties. Sandhills Center’s Health Call Center follows state guidelines which require all calls to be answered within 30 seconds or five rings. While the number of consumer calls Sandhills Center receives continues to grow, the percentage of calls answered within the 30 second benchmark remains at 100 percent. In 2013, the Call Center took 33,127 calls. Sandhills Center staff averaged five seconds to answer the calls with an abandonment rate of 1.8 percent for the six- month period from July through December and 2 percent for the year. The state benchmark for aban- doned or dropped calls—calls that are answered and put into the queue but the caller hangs up be- fore it is answered by other staff—is 5 percent or less. Blocked calls , or calls that do not get through due to busy lines—averaged 2.2 percent for the six-month period, also below the 5 percent state benchmark. 2013 July August September October November December TOTAL TOTAL CALLS 2,938 2,865 3,073 3,196 2,655 2,427 17,154 Abandoned calls 2.90% 2.10% 1.20% 1.70% 1.10% 1.20% 1.80% Average answer speed in sec- onds 5 5 5 5 5 5 5 Number an- swered within 30 seconds 100% 100% 100% 100% 100% 100% 100% Blocked calls 1.82% 1.12% 2.57% 3.68% 1.84% 2.04% 2.18% Audits and Accountability  Sandhills Center successfully completed the annual Mercer onsite review in December 2013 of clinical operations, financial reporting and information systems.  Received full URAC Accreditation pursuant to Health Call Center, Health Network, and Health Utiliza- tion Management effective May 1, 2013 through May 1, 2016. Each module was scored at 100%.  Re-certified as a Quality Improvement Organization (QIO)-like entity for the State of North Carolina by the Centers for Medicare and Medicaid Services for a three-year period, expiring on September 6, 2016.  Successfully completed external quality review conducted by the Carolinas Center for Medical Excellence on September 4 - 6, 2013.  Financial Statements/Compliance Audits performed showed no material weaknesses during the past four years – FY 09-10, FY 10-11, FY 11-12, FY 12-13.  Contracted with JLS Advisory Group to perform a Financial Risk Gap Analysis, and develop and imple- ment a Financial Risk Project Plan. 1-800-256-2452 24-hour Call Center 7 ANNUAL BUDGET FY 2013-2014 SANDHILLS CENTER Operating Revenue by Source: $335,566,079 Operating Expenses by Source: $335,566,079 Source Dollar amount (millions) Percentage of total Contracts $302,361,557 90.1% Personnel 29,617,892 8.8% Materials & Supplies 573,433 0.2% Current Obligations 1,663,150 0.5% Fixed Charges 1,350,047 0.4% TOTAL $335,566,079 100% Fact Check: DHHS spends approximately $1.85 billion in Federal & State resources for prevention and treatment of mental health & substance abuse disorders each year. By focusing resources on solutions that work, the mental health crisis continuum will be able to realize better outcomes for North Carolinians. Source Dollar amount (millions) Percentage of total Medicaid Services Contracts $245,263,709 73.1% State, Federal Service Funds & Medicaid Flow 39,517,532 11.8% County General 12,020,409 3.6% IDD Treatment Planning Admin & MH/SA Treatment Planning 9,549,546 2.8% Medicaid Admin General & LME Admin 23,321,181 6.9% Medicaid Reserve Funds 5,600,907 1.7% Other Local 292,795 0.1% TOTAL $335,566,079 100% 90.10% 8.80% 0.20%0.50% 0.40% Contracts Personnel Materials & Supplies Current Obligations Fixed Charges 8 The Crisis Intervention Team (CIT) program is a model community initiative designed to improve the outcomes of police interactions with people living with mental illnesses. CIT programs are built on local partnerships between law enforcement agencies, mental health providers and advocates. CIT programs typically provide 40 hours of training for law enforcement on how to better respond to people ex- periencing a mental health crisis. Equally important, CIT programs provide a forum for partner organizations to coordinate diversion from jails to mental health services. In 2013, members of law enforce- ment from these 20 agencies participated: NEWS & UPDATES SANDHILLS CENTER Asheboro Police Department Chatham County Sheriff’s Office Durham County Sheriff’s Office First Health Security Guilford County Sheriff’s Office Guilford County Schools Guilford Metro 911 Greensboro Police Department High Point Police Department Lankford Security Lee County Sheriff’s Office Montgomery County Sheriff’s Office Moore County Sheriff’s Office Moore County Schools Pinehurst Police Department Sanford Police Department Southern Pines Police Department Thomasville Police Department UNC-G Campus Police Wadesboro Police From 2008 to 2012, personnel from these additional agencies were trained: Aberdeen Police Department Asheboro Police Department Broadway Police Department Carthage Police Department Cary Police Department Ft. Bragg Police Department 82nd Airborne MP’s Harnett County Sheriff’s Office Hoke County Sheriff’s Office Laurinburg Police Department Mt. Gilead Police Department NC A&T Campus Police Department Randleman Police Department Randolph County Sheriff’s Office Sandhills Community College (Staff/Sworn officers) Village of Pinehurst Police Department 1120 Seven Lakes Drive West End, NC 27376 Consumers: 1-800-256-2452 Administrative Offices: 910-673-9111 2014 Provider Forum Schedule Thursday, February 13, 2014 — Moore County Agricultural Center Wednesday, February 26, 2014 — Randolph Community College Wednesday, May 21, 2014 — Moore County Agricultural Center Wednesday, May 28, 2014 — Randolph Community College All Provider Forums begin at 9:00 a.m. Crisis Intervention Team Training Update Fiscal Monitoring Report. DMHDDSAS LME 1 MCO NAME: SANDHILL$ CENTER FOR THE PERIOD ENDING: March 31, 2014 'If. of month in the fiscal year (July= 1, August"' 2, .•. , June= 12) •::::""""'-> I 9 I -----=:.:;.:,:.;;,.:.;.;,:;.:,;: ____ _ REPORT OF BUDGET VS ACTUAL sasis of Accounting: Cash X (1) (2) (3) (4) (5) (6) (check one) Accrual PRIOR YEAR CURRENT YEAR 2012-2013 ACTUAL BALANCE ANNUALIZED ITEM BUDGET ACTUAL BUDGET YR-TO-DATE (Col. 3-4) PERCENTAGE .. REVENUE Service Fees from LME-Delivered Services . . . . #DIV/0! Medicaid Pass Thru 10,220,734 2,703,693 1,850,000 146,256 1,703,744 10.54% Interest Earned . . . . #D!VIO! Renlal Income . . . -#D!V!O! Budgeted Fund Balance • (Detail in Item 4, below) 982,584 . --#DIV/0! Other Local 472,795 289,983 292,795 249,271 43,524 113.51% Total Local Funds 11,676,113 2,993,676 2,142,795 395,527 1,747,268 24.61% County Appropriations (by county, includes ABC Funds): MOORE County 528,955 528,955 515,955 378,187 137,768 97.73% HOKE County 58,000 58,000 58,000 43,500 14,500 100.00% ANSON County 55,000 55,000 55,000 51,250 3,750 124.24% RICHMOND County 147,000 147,000 147,000 110,250 36,750 100.00% MONTGOMERY County 60,775 60,775 60,775 60,775 -133.33% RANDOLPH County 844,000 844,000 844,000 633,100 210,900 100.02% LEE County 240,000 240,000 240,000 180,000 60,000 100.00% HARNETT County 199,681 199,681 199,679 149,759 49,920 100.00% GUILFORD County 5,200,000 5,587,966 9,900,000 7,432,144 2,467,856 100.10% County -. --fiDIVIO! County . . --#OIV/0! County -. --IILJlV/0! County -. --IIDIV!D! County ----IID!V/0! County ----#I)JV/0! County ----IIDIV/0! County -. --1/DIV/0! County -. --IIDIV/0! County -. --#OIV/0! Total County Funds 7,333,411 7.721,37'l 12,020,400 9,02B,U!i5 2,9!11,444 100.15% LME Sysloms Adm1n. Funds (Cost Model) 19,107,101 16,530,406 32,870,727 25,370,456 7,500,271 102.91% DMH/DD/SAS Administrnllve Funds (%basis) ---lllllVIU! DMH/DD/SAS Risk Reserve Funds (% basis) ---IIDIV/0! DMH/DD/SAS Services Funding 27,817,472 29,160,502 :l6,2fi!J,618 24,00!1,322 11,300,20ll 91.79% DMA Capllnlion Fundrng 93,111,0!i2 92,267,863 245,2113,70!1 187,!10ii,720 57,2!1!i,U!IO 102.11!% DMA lll!lk R esorve F undrng 2,167,00(1 2,147,797 5,000,!1()7 4,207,7!1!1 1.:1Ua.wn 102.31% All Olhm SlnW/Fedelnl Funds ~¥!~41i~ 1 768,846 3,024,1104 1,!152.200 )_.372,404 72.83% 141,uu1:m ·.--: Totnl Stale and Fedornl Funds 14~.5:t!i,llllf• 323,0?.!J.Ii2!J 244,2!Jfi,!W7 7U.773,01lll 100.82% TUIAL 164,~fi,211J t~:nnr.:;Jr.;-":i3'r.l'li2.1Wtr-·:~n3:r;tli.lf~n3 .!iruno Hl0:31'it EXPENDITURES: Syslnm Mnrmgurneni/Adminislratron/Cwe Coordrnatron 21,:l!lli,131J 14,941 230 33,4!1!1,770 15,813,771 17,644,!111!1 63.02% LMI' Provided Survices -. --IIDIV/0! Provulur Puymmrls (Sinle Fundb) 37,202.5!J/i 20 260 314 37,824.370 23,477,5!1/1 14,341i,771 82.70% Provnlur Payments (Fedewl Funds) 93,111.1i52 DO 432,893 245.<!03, 70!1 11i5,547,0f·4 79.716,045 !J[}.QQIY,I Provnlur P;lymcnls (County/Locnl) 7,333,411 7,721 377 12,020,411\1 9,021l,!lhf> 2,!1111,444 111!"15% P..r!, l. r,c..<;;c,tJt!,., 2,167.01lll . 5,!ill0Jl07 5,1lllll.Uil7 0.00% MC:O Slilrt-Up Expenses ~:i~l.~(j~ ---IIDIV/0! All Ollror .J (ijj 84~~ j;. 3,11:l4,1ih~= I= 1.h?•< ,£1111 1,3 2.4114 7<u:t•x. TOTAL EXPENDITURES nni4!1.21 Ff'l:f.iw.mo :i3T.ili2:112li' 2 rii':f,2if.-:mo ltl.ll7Z;!i7u n!r22% . tNCASH BAl.ANGI: 1,4111,1111 :!U,IUU,71Kl Bonlnnlnn Unroatrlclod Fund Balonce J,OOD,7J4 1:!.41lll.7114 Bolonco In OMH/DD/SAS Risk Reserve . Bnlonce In DMA Risk Reserve 2,147,797 4.2\17.70!1 Curront Eatlmotod Unrestrictod Fund Balance 8.20% 13,4!lll,704 15.32% 51.!i50.41l4 oncJ porcont of budgetod expenditures 2. CURRENT CASH POSITION (1) (2) (3) (4) (5) Allowance lor OVER Uncolleclrhl~ 30 DAYS 60 DAYS 90 DAYS 90 DAYS TOTAL Recurvnhlus fAccoun s Payall c (Accruol Mel 10d) I - Account Receivnlllt' (Accrunl Method) I -I Current Cash in Bank I 67.630.757 1 3. SERVICE EXCEPTIONS ( Provided Based on System Capabllrly) Services authorized but not brlled I 4. DETAIL ON BUDGETED FUND BALANCE Budgeted Year-to-Date Balance % Payments to Providers IIDlV/0! MCO Start-up Expense IIDlV/0! LME Merger Expense IIDlV/0! Other ~ ist): IIO!V/0' ·u?l:'"':j';;;;;··•m,~w';;J;:::''"jJt:;Jri{t~~Zt{J;/; "'' mco o''""" o"" f '"'"'ca ""'"~ orr.w> V o"" " ""' '~ o"' r ~ · · nl r a a r for each coun within the catchment area. • cc Cou y v1 n ge ty