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01071976542 HARNETT. DEVELOPMENT COMMISSION D. W. Denning, Jr. H. Douglas Moore W. Guyton Smith Grover C. Pate, Jr. Harrington Morrison Tony Tucker, Executive 3 -year 2 -year 1 -year 3 -year 2 -year Director HARNETT COUNTY PLANNING BOARD Casey -S. Fowler Theron Miller Eugene-Smith Haywood Hall. Gattis Thomas Tony Tucker, Executive HARNETT COUNTY AIRPORT Dennis Strickland Eugene Stewart W. M. "Bill" Watkins Lotes Holmes Edgar R. Bain James M. Johnson 3 -year 2 -year 2 -year 3 -year 1 -year Director COMMITTEE: 2 -year 3 -year 1-year 1 -year 2 -year 3 -year term term term term term term term term term term term term term term term term EXPIRATION December, 1978 December, 1977 December, 1976 December, 1978 December, 1977 December, 1978 December, 1977 December, 1977 December, 1978 December, 1976 December, December, December, December, December, December, 1977 1978 1976 1976 1977 1978 Clerk / � SPECIAL MEETING OF,'THE`BOARD OFCOMMISSIONERS January 7, 1976 SPECIAL MEETING CALL TO ORDER REPORT ON THE LANDFILL A Special meeting of the Board of Commissioners was held jointly with -the Solid Waste Lanfeill Department to discuss the proposed Landfill program as prepared by O. W. Strick- land, State Department of Human: Resources, Vector Control. The meeting was .set for-January 7, 1976, 8:00 P.M. in the County `Office Building. In the absence of the. Chairman, Vice - Chairman Jesse Alphin called the meeting-to order at 8:OO P.M., with all members of the Board present (the Chairman arrived latex, also Tony Tucker, Henry ,Thompson, Corbetts, Bill Meyer and the news media. The purpose of the meeting was to have a work- ins session -of the.Board and Landfill - Department to discuss the proposal for the county's landfill program as prepared by O. W.'Strickland, State Department. The Vice - Chairman - called upon_ the County Manager for a report- -of the landfill program :to date. The County Manager offered two proposals to the Board for :consideration - one from Roach Russell and one from Pick-Up Sanitation. These proposals referred to. the. placing of a Transfer Site in the Dunn -Erwin area to fill the need arising as a result of the closing -of -the_ Dunn -Erwin landfill site on January 15, 1976. A general discussion was held regarding -the closing of the existing, ,Dunn -Erwin site, -the feasibility of closing the Johnsonville.Landfill site-to repiaceit- with .a mini -site and the necessity of- improving and building on to the exist - ing'Mamers mini - site. Commissioner Jesse Alphin moved to accept:the convept of.,.10`mini- transfer sites for the county and that - necessary authority-be 'extended:.to the County Manager and to Henry Thompson and Corbett`. Coats to start immediatelyto'work out the.problems <existing in the Dunn- - erwin area, the Johnsonville area and the Mainers area: more specifically. to place a transfer site in Dunn -Erwin area, and as an economic' measure,. close the existing oper- -ation in the Johnsonville area .to replace it with a mini- site,.and to take steps" necessary to 'alleviate the problem Tin the Mamers :mini-site. Commissioner Brock'seconded the motion. .:Amendment_ to- the motion was that it be reaffirmed that the manager be charged specifically to con- tinue to pursue vigorously- the-securing of another perm- anent site in the Dunn -Erwin area. The vote was unanimous. }FINANCING THE PROJECTS Commissioner Cotton then moved that $15,000 be appropriated from Landfill Sites to finance the projects authorized in the previous motion. Commissioner Alphin seconded and it carried unanimously. 'PROPOSALS FOR MACHINE REPAIRS Three proposals were presented to the Board, which were in fact, informal bids to repair the International Front End Loader, 175 -B. They are as follows: Action CD APPLICATION 1. Wilson Parts & Equipment Co., 5413 Hillsborought St. Raleigh, NC. Complete repairs as listed on their hid - -- $4,428.96 2. N. C. Equipment Company, Raleigh, NC. Complete -not including state and local taxes. -- $6,619.82. 3. Ratcliffe Welding Service, Fiyetteville, NC. Complete and subject to discount of $175. $5,871.23. Commissioner Alphin moved to accept the bids, the Chairman appoint the manager, Corbett Coats and Commissioner Cotton to compose a committee to analyze these bids, determine the bid that is of greatest benefit to the county and accept the authority extended in this motion to make the decision nec- essary to get the repair work on the machinery completed. The motion was amended to ask that the manager get a more detailed listing of parts, labor, etc., on the proposals from the companies. Commissioner Stewart seconded and the issue passed. The prepared spplication for Community Devleopment was presented for execution by the Board of Commissioners. Execution was granted by consent of the Board. Adjournment The Board adjourned at 10:00 P.M. Secretary Chairman ?tic; Clerk (— SPECIAL MEETING OF THE BOARD OF COMMISSIONERS HELD ON JANUARY 8, 1976. Special Meeting CALL TO ORDER PURPOSE OF MEETING Action A special meeting of the Board of Commissioners was called for January 8, 1976 with representatives of the municipal- ities of the county, representatives from FHA and from the engineers, Moore - Gardner & Associates of Asheboro. The purpose of the meeting was to discuss the Metropolitan Water District for Harnett County and aspects of financing. Chairman Bobby R. Etheridge called the meeting to order at 7:30 P.M., and asked Representative Carson Gregory to lead the evening prayer. The Chairman briefly spoke to the group, giving some of the history of the facts leading up to the present status of the water system. Richard Moore from Moore- Gardner addressed the group, adding other facts of historical significance to the topic under discussion. He made reference to a letter of condition supplied the Northeast Harnett County Metropolitan Water District committee, whose Acting Chairman Bobby R. Etheridge, made available for information to the group and is herein contained. Mr. Moore said it would be helpful to have re- inforcement of the citizens by a vote. Chairman Etheridge said the county was now in a position that progress could be made to move ahead toward the formation of the metropol- itan water district and that plans could now be formulated to secure a statement from 15% of the qualified voters of the areas, indicating that they were in favor of the water district. A question- answer period ensued and many persons from the group participated: Jack Marley, John Kinton, Luci Uzzle, Fred Darroch, C. S. Fowler, Tony Tucker, N. E. Jones. 544 Action D. W: Denning made a. motion that.the entire group as a whole go on record as being :in . favor"of -the formation of this water district,: Leonard Ogburn seconded the motion and the vote was unanimous. Steering Committee named County.Commissioner.Brock_ moved that'the Acting Chairman of the Northeast "Harnett :County.MetropoTitan Water District -Bobby R. Etheridge,, be ,granted the pweres and" authority herewith.to :select:a. preliminary - ,steering committee from the three_ municipalities, from.the:.intervening corridors and from the: :County :.proper.. C. S. Fowler seconded the - motion and the vote:was "unanimous. Adjournment The following were then duly selected by Acting Chairman Etheridge to compose the. preliminary steering committee: Mayor. Jack Marley, Mayor.Frank Lewis, Mayor Ronald:Coats, C. S. Fowler, Chairman Planning Board, D. W. Denning, Chair - man Development Board, Tony' Tucker,,Director:of Harnett Planning and Development,M.IH. :Brock, County Manager. He indicated that'. he would appoint ether committeemen from the Buies Creek area soon as he could have the time to discuss the matter with them. The meeting adjourned at 8:35 P.M. LETTER OF CONDITION FROM FARMERS HOME ADMINISTRATION From United States Department of Agriculture Farmers Home Administration, Lilington, NC. January 8, 1976 To Bobby R. Etheridge, Acting Chairman Northeast Harnett County Metropolitan Water- District " This letter. establishes conditions which must be understood and agreed to by you before further consideration may be given the application. This letter is`not to be considered as loan approval or as a representation as' to the availability. of funds. The docket may .be_completed on the basis of a.loan'not;to.exceed $3,514,000 and a development Grant of 8I,500,000, FmHA makes the loan, the interest rate will be that charged by FmHA at the :time of the loan approval. Olease complete:and return the attached'Form FnHA 442- 46; -if you desire that further consideration be given your application. If the conditions set for thin this - letter are not met within ten months :from the.date.hereof, FmHA:reserves. the right to discontinue the processing of theapplication. 1. Repayment Schedule The insured. loan:will be scheduled for. over a period of 40 years. The first two:installmnentswill be for interest only. Each :installment will be due June'1 with thee first installment due the first June i.following the date of loan closing or delivery of the bond. 2. Interim: Financing The applicant will obtain.temporary construction financing in accordance with FmHA Instruction. 442.1, Appendix A, §1823.13 and North Carolina Instruction 442.1A, Appendix A, Paragraph VI. 3. Security Security for the loan will consist of a general obligation water bond authorized and prepared:in accordance with FmHA Instruction 442.1. appendix C. Farmers Home:Administration will negotiate the purchase of the bond 'with:the applicant and the North_Carolina.Local :Government Commission. The .Commission reserves the right'to require a public offering of the bond. Organization Prior to loan.approvai, the:' applicant must provide a certification:concerning its organization, authority to issue bonds -and compliance with special laws and. regulations in accordance with FmHA Instruction 442.1, Appendix A, 11823.10. 5. Accounting, Audits and Reports Accounting and auditing will be established and maintained in accordance with the requirements of North Carolina General Statutes. A copy of the annual audit report will be provided FmHA in accordance with North Carolina Instructions 442.1A, Appendix A, paragraph VII. 6. Insurance and Bonding Insurance and bonding must be obtained as required by N. C. State Statutes. The applicant will furnish a certification concerning insurance and bonding in accordance with N. C. Instruction 442.1A, Appendix A., Paragraph VI. 7. Construction Contract Documents and Final Plans These must be completed in accordance with the requirements of FmHA Instruction 442.1, Appendix B. 8. Loan Resolution and Grant Agreement The applicant must formally adopt Form FmHA 442 -47, Loan Resolution, and Form FmHA 442 -51, Association Water or Sewer Grant Agreement, at a proper meeting of the governing body. Adoption of these documents should be made a part of the official minutes of the applicant. 9. Operating Budget A water system operating budget must be adopted by the applicant after approval by Farmers Home Administration. 10. Rules and Regulations Water system rules and regulations must be submitted to Farmers Home Administration for approval prior to loan closing. 11. Evidence of Grant Offers Evidence of the grant offers from the State of North Carolina and Coastal Plains Regional Commission must be furnished FmHA prior to the start of construction. 12. Closing Instructions The loan will be closed in accordance with instructions issued by the Office of the General Counsel and applicable FmHA and State procedures. 13. Other Conditions All applicable items set out in Form FmHA -NC 442 -13, Processing Checklist (Public Body) apply to this project and become a part of the Letter of Conditions. Sincerely, /s/ David Tyre, County Supervisor Secr 4 Chairman Clerk i