11021981HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, NOVEMBER 2, 1981
CALL TO ORDER
PRAYER
MINUTES APPROVED
DON DUPREE, DOT
BOB ETHERIDGE
$30,150 RECEIVED
FOR CONSTRUCTION
OF PROPOSED
LIBRARY
CONTRACT WITH
BOONE TRAIL
EMERGENCY SER-
VICES, INC.
The Harnett County Board of Commissioners meet in regular session
on Monday, November 2, 1981, in the Commissioners Room, County
Office Building, Lillington, North Carolina, with the following
members present: M. H. Brock, Bill Shaw, Rudy Collins, Lloyd G.
Stewart, and Chairman Jesse Alphin presiding. Vanessa W. Young,
Clerk to the Board, and Edward H. McCormick, County Attorney, were
also present.
Chairman Jesse Alphin called the meeting to order at 9 a.m.
Commissioner Jack Brock led the morning prayer.
The minutes from the Harnett County Board of Commissioners meeting
of October 20, 1981, were approved as read.
Don Dupree, District Engineer with the North Carolina Department of
Transportation, appeared before the Board to discuss road matters
and situations in Harnett County.
Bob Etheridge, Representative with the House, appeared before the
Board and presented an update report on matters concerning the
Legislation.
Representative Bob Etheridge presented to Chairman Jesse Alphin and
Margaret Randall, Librarian, a check in the amount of $30,150 which
represented part of the appropriation made by the General Assembly
to aid counties in the construction of libraries.
Burr Webster appeared before the Board and presented the following
contract between the County of Harnett and the Boone Trail Emer-
gency Services, Inc.
NORTH CAROLINA,
HARNETT COUNTY CONTRACT AND AGREEMENT
THIS CONTRACT AND AGREEMENT, Made and entered into this the 2nd day of
November, 1981, by and between the COUNTY OF HARNETT, party of the first part,
also referred to as County and the BOONE TRAIL EMERGENCY SERVICES, INC., party
of the second part, also referred to as Emergency Service Department;
W I T N E S S E T H:
THAT, WHEREAS, Article 16, Chapter 153A enabled the County of Harnett
to cause a report for providing fire and rescue services to be prepared; and
WHEREAS, a report was prepared in which, among other things, it was
projected that these emergency services would be delivered by a non - profit
corporation; and
WHEREAS, Emergency Service Department is a duly incorporated non - profit
corporation of the kind contemplated in the report; and
WHEREAS, the County of Harnett may levy taxes within a defined emergency
service district as provided for in N.C.G.S. 153A -307; and
WHEREAS, the "Boone Trail Emergency Service District" is a duly created
service district in which the County of Harnett may levy a tax for the purpose
of delivering fire and rescue services; further, the citizens in said district
at a duly called election held on September 15, 1981, have approved a tax
rate of $.15 on each one hundred dollars ($100) value of property subject to
taxation within the district; and
WHEREAS, the current N.C.G.S. 159 -13 (a) provides that the budget ordinance
"may be in any form that the Board of Commissioners of Harnett County deems
most efficient in enabling it to make the fiscal policy decisions embodied
therein, but it shall make appropriations by department, function or project
and shown revenues by major source; and
WHEREAS, it is desirous to make application to the United States of
America, acting through the Farmers Home Administration, United States Department
of Agriculture, hereinafter referred to as the Farmers Home Administration for
a loan in the amount of $335,000; and
WHEREAS, the County of Harnett levys and collects the taxes and is
responsible for appropriating said funds for the use and benefit of the citizens
in the emergency service protection district; and
WHEREAS, the County desires to grant a long -term contract to enable
party of the second part to make long -range plans; and
WHEREAS, the. County desires to standardize all its arrangements with
Emergency Service Departments in the County;
NOW, THEREFORE, in consideration of the premises and the consideration of
TEN DOLLARS to each the other in hand paid, the parties hereto contract and
agree as follows:
1. The party of the first part contracts and agrees that it will cause
to be assessed or levied a special tax of up to $.15 per one hundred dollar
valuation of all real and personal property in the Boone Trail Emergency
Service District unless otherwise limited by law and /or a vote of the people;
and will collect said tax as a part of the ad valorem taxes of the County of
Harnett; provided, however, beginning with the fiscal year 1982 -83 the amount
levied annually shall be based on the needs projected in the budget estimate
submitted by the Emergency Service 'Department to the County and approved by the
County Commissioners.
2. That a special or separate fund shall be maintained by the County for
funds collected as a result of said special tax.
3. The currenttaxes„ as they are collected by the county, shall be paid
to Boone Trail Emergency Services, Inc., by the 15th day of each month.
4. The party of the second part shall provide the necessary equipment
and personnel for furnishing adequate emergency service protection as determined
by the North Carolina Department of Insurance, Fire and Rescue Service Division,
for all property located within the Boone Trail Emergency Service District, and
it will furnish said emergency service protection free of charge to all persons
and individuals located in said District in an efficient and workmanlike manner.
5. That all funds paid to the party of the second part by the party of
the first part shall be used exclusively to provide emergency service protection
within said Boone Trail Emergency Service District, and to pay other legitimate
emergency service protection expenses including principal and interest on the
aforementioned loan made by the Farmers Home Administration.
6. It is agreed that the party of the first part may inspect all books end
accounts for the party of the second part at any time that it shall desire;
it is further agreed that the Emergency Service Department will present to the
County Commissioners an annual audit by a C.P.A. which audit shall be in confor-
mity with existing audit policies of the County.
7. The party of the second part agrees to comply with County budgeting
procedures and other procedures provided for by State Law and agrees to
submit budget estimates to the Board of Commissioners on the standard forms
used by county departments; the party of the second part also agrees to use
standard line items for accounting devised or consented to by the County Accoun-
tant from time to time.
8. This contract shall expire on the 30th day of June, 2013.
9. The party of the second part further agrees to file with the County
Auditor a true copy of the Articles of Incorporation, existing bylaws and any
changes made thereto from time to time; further, the party of the second\part
agrees to adopt bylaws which meet all minimum legal requirements and which byla
in addition thereto, have reasonable provisions enabling citizens of the
community to participate in the affairs of the corporation at least an annual
meeting and vesting in a Board of Directors the authority to manage the affairs
of the corporation without a vote of the membership to the extent permitted by
N.C.G.S. 55A, the North Carolina Nonprofit Corporation Act.
IN TESTIMONY WHEREOF, the party of the first part has caused this
instrument to be executed by the Chairman of the Board of County Commissioners
and attested by the Clerk of the County Board of Commissioners, and the party
of the second part has caused this instrument to be signed in its name by its
president, attested by its Secretary, and its corporate seal hereto affixed, all
by order of its Board of Directors duly given.
HARNETT COUNTY BOARD OF COMMISSIONERS
BY: s/s Jesse Alphin
Chairman
BOONE TRAIL EMERGENCY SERVICES, INC.
BYts /s Dr. Eldon Sloan
President
ACTION
BUDGET AMEND-
MENT, LIBRARY
APPOINTMENT TO
LIBRARY BOARD
REPORT ON N.C.
2000 COMMITTEE
Following a discussion of this matter, Commissioner Stewart made
a motion that the aforementioned contract be approved. Commissioner
Collins seconded the motion and it carried.
Margaret Randall, Librarian, appeared before the Board and
requested that her budget be amended by $4,089. Mrs. Randall
explained that the Federal Outreach Enrichment grant was more than
was anticipated in June, 1981, and stated that she would like for
this money to be transferred to her budget. Commissioner Collins
made a motion that the following budgets be amended, Commissioner
Shaw seconded the motion and it carried:
Code
Code
Code
Code
630 -025,
630 -062,
630 -050,
630 -030,
Books, Increased by $2,300
Books Processing, Increased by $700
Audio - Visual materials, Increased by $500
Periodicals on Microfiche, Increased by $589
Commissioner Brock made a motion that G.D. Gomedella, Jr., 105
Pandora Circle, Erwin, NC 28339, be appointed to serve the
unexpired term of Larry Smith on the Harnett County Library Board.
This term expires in 1985. Commissioner Stewart seconded the motion
and it carried.
Ms. May Marshbanks serves as a representative from Harnett County
on the North Carolina 2000 Committee. Ms. Marshbanks appeared
before the Board and presented a progress report on this Committee.
AUDIT ON BUDGET Jay Snipes, Associate with Oscar N. Harris & Associates, appeared
F.Y. 1980 -81 before the Board and reported on the Audit of financial statements
for the F.Y. ended June 30, 1981.
TAX REFUNDS
TAX ATTORNEY'S
REPORT
Thomas Allen, Tax Supervisor, appeared before the Board and requeste.
the following three refunds:
1. William Bernice & Ruby Weaver, Rt. One, Coats, Black River
Township, in the amount of $4.34, building site was not included
in Land Use Value.
2. M. T. Matthews, Rt. 2, Fuquay- Varina, Hector's Creek Township,
in the amount of $4.66, value was figured incorrectly.
3. Willis Johnson, Heirs, c/o Lettie Johnson, Rt. 1, Box 87, Erwin,
Grove Township, in the amount of $45.02, exemption for
Elderly Persons with limited income.
Commissioner Shaw made a motion that the aforementioned refunds be
approved. Commissioner Collins seconded the motion and it carried.
The following tax attorney's report was filed with the Board:
NAME
Averasboro Township
Cora B. Jackson No Suit Started
Barbecue Township
Patricia Sloan Bullard 81 CVD 0231
Black River Township
Roosevelt Gibson
Lattie Floyd Hester
W. A. Dupree, Jr.
Grove Township
James G. and 011ie
Faye Mangum
No Suit Started
No Suit Started
No Suit Started
$196.49
902.30
737.68
467.08
1,409.91
No Suit Started 103.30
Stewart Creek Township
Bernes and Mary McLean 79 CVD 0919
New Suits Started:
Franklin Lee Boone and
wife, Mary Jones Boone
Barbara D. Collins
Alfred C. Heatherly
William Erwin Long and
wife, Betty Long, and
Sylvia Ann Beasley
81 CVD 952
81 CVD 954
81 CVD 953
81 CVD 951
1,000.07
$4,816.83
25.00
55.00
25.00
25.00
25.00
25.00
96.00
$ 276.00
10.00
10.00
10.00
10.00
$ 40.00
EXPENSES
U. S. Post Office
81 CVD 229 $5.06
TOTAL $321.06
TAX COLLECTOR Thomas Allen, Tax Collector, appeared before the Board and reported on the activities
of his department for the month of October, 1981, and his plans for November,
1981.
SHERIFF'S REPORT Larry Knott, Operations Officer with the Harnett County Sheriff's Department,
appeared before the Board and reported on the activities for the Sheriff's Office
for the month of October, 1981.
CABLEVISION M. H. Brock, County Manager, announced that the cablevision committee will
meet at 5 p.m. on November 3, 1981, and that the Public Hearing on the cablevision
proposals would be held on November 17, 1981, at 7:30 p.m.
MID -MONTH MEETING Chairman Jesse Alphin announced that the mid -month meeting of the Harnett County
RESCHEDULED Board of Commissioners would be held on November 17, 1981, instead of November 16,
1981.
ADJOURNMENT There being no further business, the Harnett County Board of Commissioners
meeting of November 2, 1981, duly adjourned at 10:35 a.m.
Chairman
Secretary
Clerk