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092119816r a HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, SEPTEMBER 21, 1981 CALL TO ORDER PRAYER MINUTES APPROVED BUDGET AMENDMENT TO SHERIFF'S CODE LOW INCOME ENERGY ASSIS- TANCE PROGRAM STATEMENT OF RESULTS OF TAX REFERENDUM FOR BOONE TRAIL EMERGENCY LEASE AGREEMENT FOR HANGARS The Harnett County Board of Commissioners met in regular session on Monday, September 21, 1981, in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: M. H. Brock, Lloyd G. Stewart, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board, and Edward H. McCormick, County Attorney, were also present. Chairman Jesse Alphin called the meeting to order at 7:30 p.m. Commissioner Lloyd G. Stewart led the evening prayer. The minutes from the Harnett County Board of Commissioners meeting of August 24, 1981, and September 8, 1981, were approved as read. Larry Knott, Operations Officer with the Harnett County Sheriff's Department, appeared before the Board and requested that the Sheriff' budget be amended by $1,682 to reflect the revenues received from the sale of weapons on August 29, 1981. Commissioner Shaw made a motion that the afore described budget amendment be approved. Com- missioner Collins seconded the motion and it carried. Helen Crews, Director of the Harnett County Department of Social Services, appeared before the Board and informed the Commissioners that it would soon be time to start the low income energy assistance program. Mrs. Crews stated that this program would be fully funded by the federal government and requested permission to hire some temporary help to assist in the operation of this program. Commis- sioner Shaw made a motion that Mrs. Crews be authorized to hire tem- porary persons for the operation of the low income energy assistance program. Commissioner Brock seconded the motion and it carried. Upon motion by Commissioner Stewart, seconded by Commissioner Collins, the "Statement of the Results of the Special Property Tax Referendum in the Boone Trail Emergency Service District of the County of Harnett County on September 15, 1981" is declared and certified to be the results of said referendum and Jesse Alphin, Chairman, is authorized to sign said declaration on behalf of the County and the Clerk to the Board of Commissioners is hereby directed to cause a copy of the same to be published in the Harnett County News and to file a copy of the same in his office as required by G. S. 153A- 149(d); and to said statement there shall be appended the following statement: "Any action or proceeding challenging irregular- ity or validity of this tax referendum must be begun in thirty days after September 24, 1981, (date of publication). "; and further, the Clerk shall obtain copies of the certification from said newspaper and file the same in his office. The Commissioners passed the foregoing Motion by five voting for and none voting against. The statement of said results is as follows: STATEMENT OF THE RESULTS OF THE SPECIAL PROPERTY TAX REFERENDUM IN THE BOONE TRAIL EMERGENCY SERVICE DISTRICT OF THE COUNTY OF HARNETT ON SEPTEMBER 15, 1981 At a special tax referendum held in the Boone Trail Emergency Service District of the County of Harnett on September 15, 1981, one thousand four hundred (1,400) voters were registered and qualified to vote. At said referendum conducted on September 15, 1981, pursuant to G. S. 153A -149, three hundred thirty -nine (339) votes were cast for the question "Shall Harnett County be authorized to levy annually a property tax at an effective rate not in excess of fifteen cents (150 on the One Hundred Dollars ($100.00) value in the Boone Trail Emergency Service District for the purpose of providing fire protection and rescue service" and thirty -two (32) votes were cast against said question, and that a majority of the qualified voters of said service district who voted thereon at said referendum voted in favor of said question; that, therefore the question was approved by the voters of said district. That the foregoing results have been certified to the Board of County Commissioners by the Board of Elections by resolution duly adopted by that Board on September 17, 1981, as will more particularly appear in the Minute Book of that Board in Minute Book 2, beginning on Page 104 and ending on Page 104. Commissioner Brock moved for the adoption of the following resolution approving the standard form for lease of hangar sites at the Harnett County Airport, Commissioner Collins seconded the motion and it carried. BE IT RESOLVED by the Board of Commissioners of Harnett County that the following is approved as a standard form for lease of hangar site at the Harnett County Airport: THIS LEASE AGREEMENT, made and entered into by and between the COUNTY OF HARNETT, a body politic and corporate of the State of North Carolina, hereinafter referred to as "Lessor ", and 652 , of of North Carolina, hereinafter referred to as "Lessee ". County, State The parties recit and declare that A. Lessor is the owner of an airport known as the Harnett County Airport located in the eastern part of Harnett County, between the Village of Buies Creek and the Town of Erwin, south of U. S. Highway No. 421 and lying between S. R. No. 1769 and the Cape Fear River, about one mile, more or less, west of the Village of Buies Creek, herein referred to as the Harnett County Airport. B. Lessee desires to construct, maintain, and use a Hangar at the airport, together with the right to assign Lessee's rights to the Hangar. C. Lessor is willing to lease to Lessee a portion of the airport premises for such use, together with such rights and privileges as are set forth in this agreement. D. The term Lessee as used in this Lease includes the concept of "Operator" or "Fixed Base Operator" when the Lessee rents the Hangar to the general public. E. The premises leased under the Lease are more particularly described as follows: NOW, THEREFORE, for the material consideration hereinafter stated, the Lessor does hereby demise and lease unto Lessee and Lessee does hereby hire and rent from the Lessor all that portion of the said Harnett County Airport herein - above described, all upon the following terms and conditions, to wit: 1. LESSEE TO CONSTRUCT HANGAR- OWNERSHIP TO COUNTY Lessee, at Lessee's expense, may construct or install in or on the space leased to Lessee hereunder a Hangar and related improvements that it shall determine to be necessary for use in connection with the use hereinafter defined, provided, however, that such Hangar shall be built in accordance with applicable laws and County Ordinances. Lessor shall have the right to inspect the plans and specifications of such Hangar prior to construction and to refuse to permit such construction if the external appearance thereof does not meet Lessor's reasonable requirements for substantial uniformity of appearance of all buildings and structures on the airport, or if the type of construction or installation or the location thereof did not meet Lessor's reasonable requirements for the safe use of the airport. No restrictions shall be placed on Lessee as to the•architects, builders, or contractors who may be employed by Lessee in connection with the construction, alteration, modification, repair, or maintenance of any such Hangar or related structures, or improvements. In addition to other laws and ordinance in effect, the Lessee shall comply with all applicable provisions of County Ordinance with respect to Hangar Construction to include Section 5, Performance Bond; Section 6, Design and Construction Standards; Other Structures; Section 9, Insurance; Section 18, Construction and Rental of Hangars of an Ordinance entitled "An Ordinance Establishing Minimum Standard for Fixed Base Operators of Harnett County Airport" and to include all of the provisions of an ordinance entitled "An Ordinance establishing Minimum Standards for Construction of Hangars at Harnett County Airport ". A failure to complete construction on a Hangar on the demised premises within one year from the date this Lease is executed, a failure to construct according to standards, or a failure to get Lessor's approval, or a failure to comply with all ordinance and requirements of Harnett County with respect to Hangar construction, shall be a breach of this Lease. The County shall own the Hangar. 2. TERM The term of this Lease shall be for a period of twenty years, commencing upon completion of construction of the Hangar building on the demised premises, or until 21 years from the date Lessor acknowledges execution of this instrument, whichever first occurs. 3. CONSIDERATION The construction of a Hangar as provided for in paragraph one above shall be full consideration for this Lease for the twenty year term. 4. PURPOSE FOR WHICH THE DEMISED PREMISES MAY BE USED As provided for in the aforementionedordinance establishing minimum 6 x », standards, Section 18, the Hangar constructed by Lessee on the demised premises shall be used for the storage of airplanes only. If the Hangar is rented to the public by Lessee, which use is hereby authorized, such use shall be a "Miscellaneous operation" within the meaning of Section 17 of said ordinance fixing minimum standards for fixed base operators and the provisions of said ordinance shall apply to Lessee as a fixed base operator. See in this Lease paragraph 13, HOURS OF OPERATION, paragraph 4, USE FOR BENEFIT OF THE PUBLIC; RATES CHARGES, ETC. and paragraph 15, DISCRIMINATION PROHIBITED, which provisions apply only if Lessee is renting Hangar space to the public. 5. RIGHTS NOT EXCLUSIVE The rights of a fixed base operator for the purpose of renting Hangar space is not exclusive and such rights may be granted to others on other portions of the Harnett County Airport. 6. DUTY TO CLEAN, ETC. The Lessee shall at all times keep the leased premises clean and free from rubbish, in a neat and presentable manner. The Lessee shall remove all wrecked, dismantled or junked aircraft from the leased premises. Lessee shall keep the grass growing in or outside of the Hangar in a neat and presentable manner. 7. REPAIRS AND MAINTENANCE, BUILDING AND GROUNDS. The operator shall make all repairs and maintenance on the Hangar building constructed by Lessee on the leased premises and generally keep the Hangar building and grounds in good condition and in keeping with established minimum standards; the grounds shall be landscaped in a presentable manner and shall have either a permanent surface (such as concrete) or a lawn of neat and presentable appearance. 8. OTHER FIXED BASE OPERATORS The terms and conditions of this agreement shall not prevent the Lessor from executing leases with other Fixed Base Operators as well as the United States Army, United States Air Force, United States Navy or other federal agencies pertaining to governmental flying in use of Harnett County Airport. 9. FORCE MAJEURE If during this agreement, the United States Government or any governmental agency acquires possession of the premises herein leased by virtue of any laws now in effect or which may become effective during the term of this agreement, then this agreement at the option of the Lessee may be terminated or may be suspended for the period the Lessee is deprived of the premises, and thereafter the Lessee may resume his tenancy and the agreement shall continue until the full term thereof has been enjoyed by the Lessee. 10. ALTERATIONS, ADDITIONS OR IMPROVEMENTS Lessee must first obtain the approval of the Lessor before making any alterations, additions or improvements to or on the leased premises. 11. EFFECT OF OTHER AGREEMENTS Lessee shall not enter into any transaction which would deprive the owner of any of the rights and powers necessary to perform all covenants of the Grant Agreements or other obligations unthr various type agreements with federal and state agencies. It is understood by the Lessee that this Lease Agreement is subordinate to the terms and conditions of all deeds and agreements between the Lessor and the United States relative to operations, maintenance and control of the airport. 12. ASSIGNMENT AND SUBLETTING Assignment of Lease by Lessee shall be subject to consent of the Lessor, which consent shall not be unreasonably withheld. 13. HOURS OF OPERATION Except during inclement weather, the Lessee, Operator, as a fixed base operator, agrees to keep the leased Hangar facilities open to the public during regular business hours. Regular business hours are from 8:00 a.m. to 5:00 p.m., seven days a week when Eastern Standard time is in effect and from 8:00 a.m. until 7:00 p.m. when Daylight Savings time is in effect. 14. USE FOR BENEFIT OF THE PUBLIC; RATES, CHARGES, ETC. Lessee, as a fixed base operator renting Hangar space, shall operate for the use and benefit of the public and make available to the public on fair and reasonable terms all leased airport facilities and furnish all service on a fair, equal and not unjustly discriminatory basis to all users thereof and to charge fair, reasonable and not unjustly discriminatory prices for each unit or service. Rates and charges for such activities and services shall be fixed by the Lessee subject to Lessor concurrence and approval of such rates and charges as to reasonableness. In the event of disputes as to such reasonableness, final determination will be reserved to the Lessor. 654 The channels for approval of rates and charges begin with the Airport Committee and thereafter follow the procedures set forth in paragraph 17. All services offered by the Lessee shall be performed with promptness and courtesy. 15. DISCRIMINATION PROHIBITED The lessee, as fixed base operator providing Hangar space for reftt,will not on the grounds of face, color, or national origin, discriminate or permit discrimination againstany person or group of persons in any mannetLprohibited by Part 21 of the Department of Transportation Regulations. 16. INSURANCE' The Lessee shall:maintain a fixed base airport liability insurance policy in limits of $100,000.00 (One Hundred Thousand and 00 /100 Dollars) to $300,000.00 (Three Hundred Thousand and 00 /100 Dollars) bodily injury and $50,000.00 (Fifty Thousand and 00 /100'Dollars) property damage. This shall idemnify the Lessor for all claims brought against it for bodily injury and property damage due to negligent or careless operations and use by the Lessee, and the Lessee shall file a copy of this policy with the Lessor or shall provide Lessor with a current and valid Certificate of Insurance. Lessee shall maintain necessary fire, theft and comprehensive insurance to cover Hangar and other fixed assets of Lessor. Property owned by Lessee shall be insured by it and Lessor has no: responsibility for any loss sustained due to fire, theft, or other causes. 17. LESSOR /AIRPORT COMMITTEE /COUNTY MANAGER /AGENT RELATIONSHIPS Lessor has a duly appointed agent, an airport committee and a county manager. Lessee agrees to deal with the Lessor through the following channels: first, through the duly designated agent, second, through the Airport Committee when practicable; thirdly, with the County Manager; and lastly, with the Board of Commissioners. At this time, the County's agent for purposes hereinafter described is Roberts Aviation Company and its rights and duties are set forth in a lease agreement with it. Its authority as stated therein is substantially as follows: "...(Roberts Aviation Inc.) shall, during the original term and any extended teems provided for in paragraph 12, serve as the county's agent and oversee the repair and maintenance of the landing field, runways, aprons, taxiways, sewage and water facilities, flood lights, landing lights beacons, control towers, signals and conveniences for flying, landing takeoffs, including general supervision over the public works employees engaged in maintenance and repair activities; these expenses when authorized by owner, will be the owners expense." "As further additional consideration for this Lease, (...Roberts Aviation, Inc.) shall during the original term or an extended term ...serve as the county's agent for the purpose of prohibiting unauthorized aeronautical activities at the airport." Agent, in addition to the foregoing authority, is hereby designated to control and designate the route of egress and ingress across the Harnett County Airport to the demised premises, together with the right to designate and control the use of locks to entranceways to and existways from the Harnett County Airport. Agent shall provide a means of egress and ingress at all reasonable times to the Lessee. Agent is also authorized and empowered, on behalf of the County, to enforce the terms of this Lease and the provisions of all ordinances relating to the Harnett County Airpot. The provisions of this paragraph shall apply to any successor to Roberts Aviation, Inc. 18. DECISIONS BY AGENT FOR COUNTY If Lessee excepts or objects to the authority of Roberts Aviation Inc. (or his successor), hereinafter in this Lease called "Agent ", to prohibit unauthorized aeronautical activities and to exercise the other authority as provided for in paragraph 17 above, or to other action taken by it pursuant to the Lease between the agency and the County of Harnett, the Lessee may appeal the Agents decisionto the Airport Committee. The Airport Committee shall set a time for hearing an appeal which time shall be no more than ten (10) days after notice of the dispute is given to it by the aggrieved party or as soon thereafter as is practicable. After a decision is made by the Airport Committee, the Lessee may appeal within ten (10) days thereafter to the Lessor. The Lessor shall hear the appeal at its first regular meeting following receipt of a notice of appeal or as soon thereafter as practicable. The Agent's decision on an issue between the Agent and Lessee shall be binding until the time for appealing the Airport Committee's decision has expired or until the Lessor makes its decision regarding the matter, whichever first occurs. The Agent is not an agent of the Lessor for any matter except as provided for in paragraph 17 above and nothing contained in this document shall be given that interpret- ation. Agent as a fixed base operator is an independent contractor whose decisions, insofar as they affect the public and are made pursuant to Agents rights under a lease with the Lessor, shall upon application of any person affected by such decision be subject to administrative review by the Lessor to determine whether or not federal, state and local laws and regulations are being followed and enforced by the Agent. The administrative remedy set forth in this Lease shall not be exclusive, but must be exhausted before relief is applied for in the courts. If the owner by ordinance adopts either this procedure or an alternate procedure then such ordinance shall apply and be followed by the parties to this Lease. A notice shall be sufficient if actually received or given by any method recognized by the North Carolina Rules of Civil Procedure. 19. COUNTY TAXES Lessee shall be responsible for all ad valorem taxes due for Lessee's lease - hole interest. 20. UTILITIES During the term of this Lease, to include any extension, Lessee shall be responsivle for and shall pay all utility costs connected with the demised premises. 21. BREACH Should either party violate any term or provision of this Lease, the party not in default may immediately terminate the Lease, as provided for in Paragraph 22. 22. TERMINATION This Lease shall terminate upon breach of any condition of this Lease by either party which remains uncured for more than thirty (30) days after written notification of breach by party not in default, immediately upon bankruptcy of the Lessee, or upon expiration, whichever first occurs, provided, however, this Lease shall terminate immediately upon more than one breach of the same condition in this Lease during any twelve month period ending on June 30. Upon termination of the Lease, the Lessor agrees to immediately vacate said premises. AIRPORT HANGAR Upon motion of Commissioner Brock, seconded by Commissioner Collins FOR DR. MOORE the following resolution was unanimously adopted: BE IT RESOLVED by the Board of Commissioners of Harnett County that the County of Harnett grant a Standard Lease of one hangar site to Dr. Donald Moore. The Chairman, Jesse Alphin, and the Clerk to the Board, Vanessa W. Young, are hereby authorized to execute said lease in standard form. AIRPORT HANGAR Upon motion of Commissioner Brock, seconded by Commissioner Collins FOR DR. MOORE the following resolution was unanimously adopted: AIRPORT HANGAR FOR DR. C. E. ROBERTS AIRPORT HANGAR FOR DR. C. E. ROBERTS BE IT RESOLVED by the Board of Commissioners of Harnett County that the County of Harnett grant a Standard Lease of one hangar site to Dr. Donald Moore. The Chairman, Jesse Alphin, and the Clerk to the Board, Vanessa W. Young, are hereby authorized to execute said lease in standard form. Upon motion of Commissioner Brock, seconded by Commissioner Collins the following resolution was unanimously adopted: BE IT RESOLVED by the Board of Commissioners of Harnett County that the County of Harnett grant a Standard Lease of one hangar site to Dr. C. E. Roberts. The Chairman, Jesse Alphin, and the Clerk to the Board, Vanessa W. Young, are hereby authorized to execute said lease in standard form. Upon motion of Commissioner Brock, seconded by Commissioner Collins the following resolution was unanimously adopted: BE IT RESOLVED by the Board of Commissioners of Harnett County that the County of Harnett grant a Standard Lease of one hangar site to Dr. C. E. Roberts. The Chairman, Jesse Alphin, and the Clerk to the Board, Vanessa W. Young, are hereby authorized to execute said lease in standard form. dERPORT HANGAR Upon motion of Commissioner Brock, seconded by Commissioner Collins FOR KEITH FINCH the following resolution was unanimously adopted: BE IT RESOLVED by the Board of Commissioners of Harnett County that the County of Harnett hereby grants a Standard Lease of One Hangar Site to Keith Finch. The Chairman, Jesse Alphin, and the Clerk to the Board, Vanessa W. Young, are hereby authorized to execute said lease in standard form. AIRPORT HANGAR Upon motion of Commissioner Brock, seconded by Commissioner Collins FOR KEITH FINCH the following resolution was unanimously adopted: BE IT RESOLVED by the Board of Commissioners of Harnett County that the County of Harnett hereby grants a Standard Lease of One Hangar Site to Keith Finch. The Chairman, Jesse Alphin, and the Clerk to the Board, Vanessa W. Young, are hereby authorized to execute said lease in standard form. EXTENSION OF TIME Commissioner Brock made a motion that the Board extend the date to accept FOR CABLEVISION proposals for calbe television franchise to October 19, 1981. Commissioner Stewart seconded the motion and it carried unanimously. GRANT ACCEPTED FOR Jerry Bullock, Director of the Harnett County Housing & Urban Development HUD Office appeared before the Board and informed the Commissioners that the County's Application in the amount of $300,000 for a Small Cities Community Development Block Grant Program, No. B- 81 -DN -37 -0060, for the Erwin Water Project had been approved. The Board commended Mr. Bullock on the excellent services he has provided to the County as Director of the Community Development Program. ADJOURNMENT There being no further business, the Harnett County Board of Commissioners meeting of September 21, 1981, was adjourned at 8:35 p.m.