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03171980408 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, MARCH 17, 1980 ALL TO ORDER The Harnett County Board of Commissioners met in regular session on Monday, March 17, 1980, in the Commissioners Room, County Office Building, Lillington, North Carolina with the following members present: M. H. Brock, Lloyd G. Stewart, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. H. D. Carson, Jr. Clerkto the Board, and Edward H. McCormick, County Attorney were also present. Chairman Jesse Alphin called the meeting to order at 7 p.m. PRAYER Commissioner Bill Shaw led'.the evening prayer. MINUTES APPROVED BIDS FOR CRAWLER DOZER ACTION The minutes from the Harnett County Board of Commissioners meeting of March 10, 1980, were approved as read. Commissioner Bill Shaw, who serves on the Buildings and Grounds committee, report- ed on the bids which were received on March 17, 1980, at 10 a.m. for the purchase of a crawler dozer for the landfill operations. Commissioner Shaw informed the Board that four companies participated in the bidding and submitted the following proposals: FIRM E. F. Craven P. 0.Box 20807 Greensboro, NC 27420 (1) 1971 Fiat -Allis Model 16 -B Cash Price N. C. Sales Tax Trade in of TD 20 Trade in of TD24 Total Price (2) 1970 International Model TD20 Cash Price N. C. Sales Trade -in of TD 20 Trade -in of TD 24 Total Price (3) 1972 International Model TD -20 Cash Price N. C. Sales Tax Trade-in of TD20 Trade -in of TD24 Total Price 63,500.00 _1,900:00 - 4,000.00 - 3,500.00 57,905.00 29,500.00 885.00 - 4,000.00 - 3,500.00 22,885.00 32,500.00 975.00 - 4,000.00 — 3,500.00 25,975.00 Gregory Poole Equipment Co.(1) Caterpillar D6C 65,000.00 P. 0. Box 469 Cash Price Raleigh, NC 27602 Applicable Tax - -0- Trade -in of TD20 - 2,000.00 Trade -in of TD24 - 2,800.00 60,000.00 Mitchell Distributing Co. (1) D65E -6 Komatsu P. 0. Box 10365 Cash Price Applicable Tax Trade -in of TD20 Trade -in of TD24 Total Price North Carolina Equip. Co. (1) International TD -15C Less Special Discount Cash -Base Price Applicable Tax Trade -in of TD20 Trade -in of TD24 Total Price 85,000.00 850.00 - 7,000 -:00 - 7,000.00 71,850.00 47,500.00 9,500.00 38,000.00 1,520.00 4,000.00 4,000.00 30,000.00 Commissioner Brock made a motion that the Chairman authorize a committee to study the proposals and to award or deny the bids to a firm. Commissioner Stewart seconded the motion and the issue carried. Chairman Jesse Alphin appointed M. H. Brock, County Manager; Commissioner Bill Shaw, and Corbett Coats Landfill Supervisor; to serve on this committee. MEMO OF UNDERSTANDING Helen Crews, Director of the Harnett County Department of Social Services FOR IN -HOME SERVICES presented a Memorandum of Understanding for In -home Services to the Board for consideration. Mrs. Crews explained to the Board that the objective of this memo was to coordinate theservicesbetween the Social Services. Department, the Health Department, Community Development, and the Council on Aging in order to more effectively and efficiently serve the eligible clients and to assist them so they will be able to remain in their own home rather than going to an institution. Commissioner Brock made a motion that the Board endorse the following Memorandum of Understanding for In -home Services Coordination. Commissioner Stewart seconded the motion and the issue carried: I. The purpose of this memorandum is: 1. To specify the responsibilities and activities of the Harnett County Department of Social Services, the Harnett County Health Department, the Harnett County Community Development Agency, and the Harnett County Council on Aging in the delivery of in -home services; 2. To ensure that in -home services are being coordinated locally; and 3. To describe the local coordination process for the delivery of in -home services. II. Participation by the above -named agencies has resulted in the development of an in -home services coordination plan. The coordination plan is attached to this Memorandum of Understanding. III. This section describes the coordination process and mechanism used in develop- ing the in -home services plan and the process and mechanism for implementing the plan. Subdivision Plat for Phase II of Carolina Lakes RECESS FOR PUBLIC HEARING The Directors of the four agencies met in January and February to select the lead agency and to plan the coordination of in -Home services in Harnett County. The Department of Social Services was chosen as the lead agency. Through these meeting, the obtaining and pulling together of pertinent information and a number of telephone contacts the attached plan was developed. The responsibili for writing up the completed plan and the Memorandum of Understanding is that of the lead agency, the Department of Social Services. In order to carry out the plan as described in the attachment, bimonthly meetings of the committee members will be held. If indicated, there will be more frequent communication. As needed, information will be presented to the Board of County Commissioners for their consideration and /or action. This agreement is in effect until July 1, 1981. It may be amended by mutual consent of the four agencies. An agency may terminate its participation under the Memorandum of Understanding by giving thirty days written notice to the other agencies. This document is a Memorandum of Understanding between the following agencies: Henry Thompson, Director of the Harnett County Health Department Helen Crews, Director of the Harnett County Department of Social Services May Marshbanks, Director of the Harnett County Council on Aging Jerry Bullock, Director of the Harnett County Community Development Agency Bobby Bryan, for Phase II Commissioner Subdivision, seconded the Attorney, presented to the Board of Commissioners the plat of Carolina Lakes Subdivision for the Board's consideration. Shaw made a motion that the plat for Phase II of Carolina Lakes located in Barbecue Township, be approved. Commissioner Collins motion and the issue carried. Chairman Jesse Alphin recessed the regular scheduled meeting of the Board for the purpose of holding a public hearing for the creation of the proposed Northern Harnett Rescue District. PUBLIC HEARING CALLED Chairman Jesse Alphin called the public hearing to order at 8 p.m. and explaine TO ORDER - PURPOSE to the group present that the purpose of this meeting was to give the citizens living in Hector's Creek and Buckhorn Townships an opportunity to express their views on the creation of the proposed Northern Harnett Rescue Service District. Mr. Alphin then turned the meeting over to Edward H. McCormick to explain to the citizens the legal aspects of this hearing. EDWARD H. MCCORMICK Mr. McCormick, County Attorney, gave a brief history of the study for the creation of the proposed rescue district and explained the future plans for district if the Board of Commissioners chose to establish the rescue service district after hearing the views of the persons who appeared before them at the hearing, tonight. Wayne Sears,Mr. Pegram, Hoke Smith, Johnnie McLean, Wayne Gilbert, Richard Hilton, Glenwood Caviness, Joe Sears, James V. Griffon, Troy Matthews, Ben Burchett, Bobby Durrow, Larry Knott, the Chief of Fuquay Rescue, Danny Moody, Melvin Rogers, Kathryn Kinton and James Tudor all appeared before the Board and stated that they were in favor of the creation of the proposed rescue district for the following reasons: 1. There is a need for providing rescue service in the Buckhorn and Hector Creek Area. 2. It is impossible to establish a volunteer service in this area because ther are not enough interest in the community 3. It is economically feasible to provide the proposed services without unreasonable annual tax levies. 4 0 PERSONS OPPOSED VOTE BY HANDS PUBLIC HEARING CLOSED 4. There is a demonstrable demand for the persons residing in the district. Barbara Barbour, Jenny Currin, Ralph Johnston, and Elmore Matthews appeared before the Board and stated that they were not in favor of the creation of the proposed Northern Harnett Rescue Service District for the following reasons: 1. They could be provided service by the Harnett County Ambulance Services faster than services from Fuquay. 2. They felt the people should be more informed on the district. 3. They did not feel it was economically feasible. After everyone present had an opportunity to express their views on the creation of the proposed rescue service district, Chairman Jesse Alphin called for a show of hands of all those in favor of creating Northern Harnett Rescue District. Of the estimated 150 persons present, 125 raised their hands in support of the district. Chairman Jesse Alphin officially declared the public hearing closed at 9:30 p.m. REGULAR MEETING Chairman Jesse Alphin called the regular meeting of the Harnett County Board of RECONVENED Commissioners back to order at 9:35 for the purpose of considering the following. Commissioner Collins made a motion that the Board adopt the following resolution establishing the rescue district. Commissioner Stewart seconded the motion and it carried with a unanimous vote: THAT, WHEREAS, a report and supplemental report concerning a proposed Rescue Service District for the area of Harnett County known as Buckhorn and Hector's Creek Townships was filed with the Board of Commissioners of Harnett County on January 7, 1980; and WHEREAS, the Board of Commissioners of Harnett County called a public hearing to be held on March 17, 1980, at 8 p.m. at the County Office Building on First and Front Streets in Lillington, North Carolina; and WHEREAS, the Commissioners directed Herbert Carson to publish a copy of the Notice of such hearing in the Harnett County News at least four weeks prior to the hearing date; that an affidavit from the editor of the Harnett County News has been filed with the Clerk to the Board of Commissioners showing that such notice was duly given; and WHEREAS, Thomas Allen was directed to mail a copy to all property owners within the boundaries of the proposed district as shown on the county tax records as of Janury 1, 1979, and he has filed his certificate of service with the board; and WHEREAS, the hearing was held at the stated time and place and the following person appeared and spoke for the proposed district: Wayne Sears, Mr. Pegram, Hoke Smith, Johnnie McLean, Wayne Gilbert, Glenwood Caviness, Joe Sears, James V. Griffon, Troy Matthews, Ben Burchett, Bobby Durrow, Larry Knott, the Chief of Fuquay Rescue, Danny Moody, Melvin Rogers, Kathyrn Kinton, James Tudor; and WHEREAS, the following persons appeared and spoke in opposition to the proposed district: Barbara Barbour, Jenny Currin, Ralph Johnston, Elmore Matthews; and WHEREAS, the Commissioners having fully considered the views of those who appeared at the hearing and having duly considered the facts presented in the report and supplemental report filed with the Board on January 7, 1980, regarding the establishment of a proposed Rescue Service District and having specifically con - sidered those facts set forth in Part II of the report regarding standards, the Board finds and concludes that: 1. There is a demonstrable need for providing rescue service in the area of Harnett County Known and defined as Buckhorn and Hector's Creek Townships. 2. It is impossible or impractible to provide rescue service on a county wide basis under the proposed system of volunteers who have a primary interest in their community. 3. It is economically feasible to provide the prosed services for the proposed district without unreasonable or burdensome annual tax levies, it being project that the annual levy will not exceed $.07 per $100 of valuation. 4. There is a demonstrable demand for the persons residing in the district. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS that: d 41 RESOLUTION 1. A Rescue Service District is hereby established and defined as followins: A. Boundary or Area to be Served. The area to be served by the Rescue District shall be that area of Harnett County now described and defined as Buckhorn and Hector's Creek Township. B. Name of the Service District. The service district shall be known as "Northern Harnett Rescue Service District ". C. Specific Services to be provided. The services shall be limited to the following: Rescue Services. D. Plan. The plan for providing such services shall be in accordance with the plan set forth in the report dated January 7, 1980, heretofore filed on January 7, 1980. Commissioner Collins moved for the adoption of the following resolution calling for a special property tax referendum on May 6, 1980. Commissioner Shaw seconded the motion and the issue carried. BE IT RESOLVED by the Board of Commissioners for the County of Harnett: Section 1: A special property tax referendum is hereby called to be held between 6:30 a.m. and 7:30 p.m. on Tuesday, May 6, 1980, at which time there shall be sub- mitted to the qualified voters of Northern Harnett Rescue Service District (the boundaries of which are identical to Hector's Creek and Buckhorn Townships) the question stated in the Notice of Special Property Tax Referendum set forth in section three of this resolution. Section 2: For said referendum, (i) the regular registration books for elections in Hector's Creek Precinct and Buckhorn Precinct, Harnett County,shallbe used and the registration books, process or records shall be used and the registration books, process or records shall be open for the registration of qualified persons and for public inspection in the manner, under the conditions and at the times and places as provided in said notice set forth in Section 3 of this resolution, (ii) the registrars, judges, and other officers of elections appointed by the County Board of Elections of Harnett County for said precincts and voting places in said precincts shall be the election officers for such precincts and voting places, and (iii) the precincts and voting places shall be the ones fixed by said County Board of Elections as provided in said notice set forth in Section 3 of this resolution, subject to change as provided by law. Section 3: The County Auditor and ex officio Clerk shall cause a notice to be published in The Daily Record once at least fourteen days before Monday, April 8, 198 (being the last day in which persons may register for said referendum) and once again not less than seven days before said day, such notice to read substantially as follows: NOTICE OF SPECIAL PROPERTY TAX REFERENDUM IN THE NORTHERN HARNETT RESCUE SERVICE DISTRICT ( the boundaries of which are identical with Hector's Creek and Buckhorn Townships), HARNETT COUNTY, NORTH CAROLINA. A special property tax referencum will be held in the Northern Harnett Rescue Service District (the boundaries of which are identical with Hector's Creek and Buckhorn Townships), Harnett County, North Carolina between 6:30 a.m. and 7:30 p.m., on Tuesday, May 6, 1980, at which time there will be submitted to the qualified voters of said district the following question: "Shall Harnett County be authorized to levy annually tax at an effective rate not in excess of seven cents ($.07) on the One Hundred Dollars ($100.00) value in the Northern Harnett Rescue Service District for the purpose of providing rescue service? For said referendum the regular registration books for elections in Buckhorn and Hector's Creek precincts, County of Harnett will be used and the registration books, process or records will continue to be open for the acceptance of registration applications and the registration of qualified persons between the hours of 8 a.m and 5 p.m. on Monday to Friday, inclusive, of each week at the Office of the County Board of Elections of Harnett County located at the Old Agriculture Building, 19 East Front St., in Lillington. In addition, registration applications will be accepted and qualified persons may register with the registrar and judges for the precincts of Buckhorn and Hector's Creek in Harnett County at their homes and qualified persons may also contact the County Board of Elections at the office of said Board mentioned above, telephone number (919) 893 -4495 412 ADJOURNMENT The last day for new registration of those not now registered under Harnett County's permanent registration system is Tuesday, April 8, 1980. The last day on which registered voters who have changed residence from one precinct to another may transfer registration is Tuesday, April 8, 1980. Any qualified voter of the District who is qualified to vote by absentee ballot under the provisions of the General Statutes of North Carolina, particularly Article 20 of Chapter 163, in a statewide primary or general election is authorized to vote an absentee ballot in said special property tax referendum in accordance with said provisions of the General Statutes relating to absentee voting. Any qualified voter of the District who is qualified to vote by absentee ballot in said special property tax referendum may apply for an absentee ballot not earlier than sixty days prior to said special property tax referendum and not later than 5 p.m., Wednesday, April 30, 1980, at the office of the County Board of Elections mentioned above. Qualified voters who are not certain whether they are registered or qualified to vote by absentee ballot should contact the County Board of Elections at the office of said Board mentioned above. The registration books for elections in Harnett County will be open to inspect- ion by any registered voter of the County during the normal business hours of the County Board of Elections on the days when the office of said Board is open, and such days are Charllenge Days, The registrars, judges, and other officers of elections appointed by the County Board of Elections will serve as the election officers for said referendum. The precincts and the voting places for said property tax referendum, subject to change as provided by law, are as follows: Hector's Creek Precinct D. R. Smith's Store General Delivery Kipling, North Carolina Buckhorn Precinct Spence Harrington's Store Cokesbury River Road Fuquay- Varina,;North.Carolina Section 4: The form of the paper ballots to be used for said referencum shall be substantially as follows: OFFICIAL BALLOT, SPECIAL PROPERTY TAX REFERENDUM NORTHERN HARNETT RESCUE SERVICE DISTRICT (the boundaries of which are identical to Buckhorn and Hector's Creek Townships), COUNTY OF HARNETT, NORTH CAROLINA May 6, 1980 Instructions 1. To vote in favor of the Property Tax authorization, make a cross (X) mark in the square to the right of the word "YES ". 2. To vote against the property tax authorization, make a cross (X) mark in the square to the right of the word "NO ". 3. If you tear or deface or wrongly mark this ballot, return it and get anothe Yes /--/ No / / "Shall Harnett County be authorized to levy annually a property tax at an effective rate not in excess of seven cents ($.07) on the One Hundred Dollars ($100.00) value in the Northern Harnett Rescue Service District for the purpose of providing rescue service ?" Facsimile Signature Chairman of County Board of Elections Section 5: The County Auditor and ex- officio Clerk is hereby directed to mail or deliver a certified copy of this resolution to the County Board of Elections of Harnett County within three days after the adoption hereof. Section 6: This resolution shall take effect upon its passage. Thereupon, upon motion of Commissioner Collins, seconded by Commissioner Shaw, the foregoing resolution entitled: "RESOLUTION CALLING FOR A SPECIAL PROPERTY TAX REFERENDUM" was passed by the following vote: Ayes: 5 Noes: None There being no further business, the Harnett County Board of Commissioners meeting of March 17, 1980, duly adjourned at 9:45 p.m. CHAIRMAN SECRETARY Clerk