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10051987403 CALL TO ORDER PRAYER MINUTES APPROVED DOT DOT PRIORITY LIST HARNETT PROD. ENTERPRISES REPORT UNITED WAY PROGRAM REAPPOINTMENT TO REGION "M" PRIVATE INDUSTRY COUNCIL RESO. RE. HARNETT COUNTY EMERG. PLANNING COMMITTEE CONTRACT AGREEMENT REGISTER OF DEEDS 1 11oy; G. Stewart, Chairman- Vanessa W. Young,/ Jerk o the Board ,8 2110.,A.Cted K S. Blanchard, Recording Secretary HARNETT COUNTY BOARD OF COMMISSIONERS' MEETING, OCTOBER 5, 1987 The Harnett County Board of Commissioners met in regular session on Monday, October 5, 1987, at the County Office Building, Lillington, North Carolina, with the following members present: Bill Shaw, Rudy Collins, Mack Reid Hudson, Mayo Smith, and Chairman Lloyd Stewart presiding. Others present were: Vanessa W. Young, Clerk to the Board; Dallas H. Pope, County Manager; Glenn Johnson, County Attorney, and Kay S. Blanchard, Recording Secretary. Chairman Stewart called the meeting to order at 9 a.m. Commissioner Bill Shaw led the morning prayer. The minutes from the Board of Commissioners meeting of September 21, 1987, were approved. Ray Stone, Highway Maintenance Engineer with the N. C. Department of Transportatio appeared before the Board to discuss road matters and situations in Harnett County Dallas H. Pope, County Manager, briefed the Board that N. C. Department of Transportation would be using the existing secondary road paving priority list for 1988. Mr. Pope also gave each commissioner a copy of the current paving priority list. Phyllis Clayton, Director, Harnett Production Enterprises, reported to the Board on activities of that department. Mrs. Clayton explained the various types of contract work and demonstrated the assembly of some of the products produced for local vendors by Harnett Production Enterprises' workers. Commissioner Smith made a motion to authorize payroll deduction for County employees for contributions to the United Way Program based on voluntary partici- pation. Commissioner Shaw seconded the motion and it passed with a unanimous vote. Commissioner Collins made a motion to reappoint Mr. David Griffin and to appoint Mr. Wade Stephenson and Mr. Haywood Hall to Region "M" Private Industry Council (PIC). Commissioner Hudson seconded the motion and it passed with a unanimous vote. Dallas H. Pope, County Manager, read and explained to the Board, a resolution to establish a Harnett County Emergency Planning Committee. Commissioner Shaw made a motion to approve the resolution. Commissioner Smith seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated October 5, 1987, as document No. 1. Commissioner Smith made a motion to approve a contract agreement between Logan Gray, Inc., and Harnett County for recreating property deed books in the Register of Deeds office. Commissioner Hudson seconded the motion and it passed with a unanimous vote. The agreement is copied in full at the end of these minutes dated October 5, 1987, as document No. 2. 404 BUDGET AMENDMENT - AMBULANCE SERVICE Dallas H. Pope, County Manager, requested the following budget amendment for the Ambulance Service to support overtime approved by the Board of Commissioners at the September 21, 1987, Board meeting. 10 -5400 -002 Salaries & Wages 10 -5400 -005 F.I.C.A. Tax Expense 10 -5400 -007 Retirement Expense 9,000.00 Increase 644.00 Increase 453.00 Increase Revenue: 10 -3990 -000 Fund Balance Appropriated 10,097.00 Increase Commissioner Smith made notion to approve the . budget amendment; Commissioner Collins_ seconded the motion and it passed with a unanimous vote. BUDGET AMENDMENT - Jack Bryan, Director, Social Services, requested the following budget amendment SOCIAL SERVICES to fund lease payment for new copier for the Food Stamp operations. 10- 7700 -016. Maintenance & Repair- Equip. 10- 7710 -148 County Assistance 10- 7700 -074 Capital Outlay- Equipment 1,000.00 Decrease - 430.00 Decrease 1,430.00 Increase Commissioner Hudson made a motion to approve the budget amendment. Commissioner Smith seconded the motion and it passed with a unanimous vote. BUDGET AMENDMENT - Dallas H. Pope, County Manager, requested the following budget amendment for INSPECTIONS DEPT. Inspections Department to support new administrative position. BUDGET AMENDMENT - EMERGENCY RESPONSE PLANNING 10 -5600 -002 10 -5600 -005 10- 5600 -006 10 -5600 -007 10 -5600 -008 Salaries & Wages F.I.C.A. Tax Expense Group Insurance Expense Retirement Expense Workmen's Compensation 1,872.00- Increase 134.00 Increase 1,045.00 Increase 95.00 Increase 28.00 Increase Revenue: 10- 8800 -160 Contingency Fund 3,174.00 - Increase Commissioner Hudson made a motion to approve the budget amendment. Commissioner Shaw seconded the motion and it passed with a unanimous vote.- Dallas H. Pope, County Manager, requested a budget amendment for Emergency Respons Planning to increase line item 10 -5251 -011, Telephone & Postage $7,329. and to decrease line item 10 -5251 -045, Contracted Services $7,329. Commissioner Collins made a motion to approve the budget amendment. Commissioner Shaw seconded the motion and it passed with a unanimous vote. Larry Knott, Operations Officer, Sheriff's Dept., presented a report on activities of the Sheriff's Department for the month of September. Bobby Wicker, Tax Administrator, reported on activities of the Tax Department for the month of September. Monthly reports from the Ambulance Service and the Inspections Department were filed with the Board. Carla Stephens, Planner /Developer, presented for approval, a subdivision plat for J. W. Brower located in Johnsonville Township. Commissioner Hudson made a motion to refer the subdivision plat back to the planning board for further action because it does not meet Harnett County's regulations as. presented. Commissioner Shaw seconded the motion and it passed with a unanimous vote. Carla Stephens, Planner /Developer, presented for approval, a subdivision plat for Mire Branch Estates, owned by George Glover, located in Johnsonville Township. Commissioner Smith made a motion to approve the subdivision plat. Commissioner Shaw seconded the motion and it passed with a unanimous vote. The following citizens representing the Town of Coats appeared before the Board requesting assistance in getting Highway NC 27 redesignated to its former locatior Herbert Johnson, Nelson Currin, J. D. Norris, Carsie Denning, Marvin Johnson, Billy Pope, Ann Jones, and the town's attorney, Marshall Woodall. Commissioner Hudson made a motion to authorize the Chairman of the Board of Commissioners to sign a resolution to determine the manner in which change to routing of Highway NC 27 was made and to support efforts to redesignate Highway NC 27 to its former location. Commissioner Smith seconded the motion and it passed with a unanimous vote. 1 405 Marshall Woodall, Tax Attorney, presented the Tax Attorney's Report. The report is copied in full at the end of these minutes dated October 5, 1987, as document No. 3. There being no further business, the meeting adjourned at 11:25 a.m. DOCUMENT NO. 1: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION WHEREAS, the Federal Emergency Planning and Community Right -to -Know Act of 1986 and the Superfund Amendments and Reauthorization Act of 1986 (SARA) involving Chemical Emergency Preparedness Program, has been passed to State and Local Govern- ments for implementation; and WHEREAS, the North Carolina Emergency Response Commission has been appointed and has directed that Harnett County appoint a Local Emergency Planning Committee for the purpose of establishing local chemical emergency plans; and WHEREAS, all previous appointments made to the Local Emergency Planning Committee are cancelled. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF HARNETT COUNTY, NORTH CAROLINA, that the following persona are appointed to the Harnett County Emergency Planning Committee: (1) Elected Official (2) State Official (3) Law Enforcement (4) Law Enforcement (5) Emergency Medical Services (6) Emergency Medical Services (7) Fire (8) Health (9) Environmental (10) Hospital (11) Hospital (12) Transportation (13) Media (Print) (14) Media (Radio) (15) Community Group (16) Public Lloyd G. Stewart John R. Wiggins Larry C. Knott William Powell Boyd H. Byrd, Jr. Dan W. Gardner Tommy R. Harvel Henry S. Thompson C.T. Clayton Shannon D. Brown Philip S. Lakernick Ray Stone Ed A. Henninger Allen Thomas Royce Crelia George T. Fitzpatrick (17) Emergency Management Henry G. Johnson (18) Agriculture James Goff (19) Labor Michael D. Eaker (20) Facilities (Private) James Hall (21) Facilities (Public) J. Benjy Vick This 5th day of October, 1987. ATTEST: '1,(J,1/41/ 42( Clerk HARNETT COUNTY BOARD OF COMMISSIONERS BY: ere.�.az Ll. yd f tewart, Chairman 406 DOCUMENT NO. 2 AGREEMENT THIS AGREEMENT BETWEEN LOGAN GRAY, INC. HEREINAFTER CALLED "THE CONTRACTOR" AND HARNETT COUNTY, N. C. HEREINAFTER KNOWN AS "THE COUNTY" IS TO PROVIDE RE- CREATED LAND RECORD VOLUMES FROM EXISTING LAND RECORD VOLUMES VARYING IN SIZE TO NEW VOLUMES APPROXIMATELY 14" x 81" IN CUSTOM PRINTED BINDERS AND EASY -TO -READ ARCHIVAL PRINTS. • EQUIPMENT: Equipment supplies and labor to be furnished by the contractor. KODAK AHU Microfilm, Type 1460. KODAK MRD -2 Microfilm Camera with constant spacing kit. Targets, filters, spools, labels, etc. as needed. Professionally trained personnel. PROCEDURES: 254 loose -leaf volumes to be transported to Martinsville, Va. 511 bound volumes shall be microfilmed on site at the county's location in Lillington, N. C. All on site work shall be performed during normal working hours as mutually agreed on by both the county and the contractor, and shall be done by professionally trained personnel, qualified in the handling of irreplaceable documents. Upon completion of the on -site microfilming, the exposed microfilm will be sent to the contractor's facility for processing. The contractor will process the film in automatic deep -tank film processing equipment resulting in a finished product meeting or exceeding archival standards. The residual hypo content of the film shall be periodically measured using the Methylene Blue Test for industrial acceptable standards. PRINTS: Two- sided, electrostatic prints will be archivally printed onto high quality 100% linen ledger paper with the page size to be approximately 14" x.81:" according to the binder specifi- cations of the county. Reproduction to be done by electro- static xerography. All finished prints will be inspected for legibility, continuity of pages, print quality, and permanency. BINDERS: Custom record book binders as specified by the county shall be furnished with the duplex prints. Binders will be state of the art injection molded binders the color of which shall be specified by the county. PRICE: Phase I Quantity of original loose -leaf volumes -.254 Price per volume - $247.50 Phase I total price - $62,865,00 Phase II Quantity of original bound volumes - 511 Price per volume - $337.50 Phase II total price - $172,462.50 TOTAL PRICE - $235,327.50 Continued on page 408. OS” 6 Iwo OF V 406 METHOD OF PAYMENT P DELIVERY SCHEDULE Phase Ii Original books to be'picked up by end of September, 1987. :Completed books to be reit :riled in lots of fifty (50). Payment due within thirty (30) days. A credit of $32.50 per binder will be issued for each useable binder which is supplied by the county. Applicable binder credit will appear on each invoice to whach it applies Phase II: Project to begin by end of May, 1988. Completed books to be returned in lots of fifty (50). Payment due within thirty (30) days after delivery. No invoices will be dated prior to July 1, 1988. Maximum number of books to be invoiced in FY '89 (July 1, 1988 - June 30, 1989 shall be 255. The remaining completed 256 volumes to oc July 1, 1989 with payment due within thirty (30) days. A "microfilm duplicate of each volume (765 books) will be supplied to the county at no cost and will remain the property of the county. Duplicate rolls of all microfilmed volumes will be stored on master rolls at Logan Gray, Inc. at a price of $2.00 per roll (master roll) per year. microfilm will be forwarded to North Carolina Archives at the county's request. IN WITNESS THEREOF, THE CONTRACTOR HAS HEREUNTO AFFIXED HIS HAND AND HAS CAUSED THOSE PRESENT TO BE EXECUTED IN ITS NAME AND BY THE COUNTY AUTHORIZED HAS CAUSED ITS HAND TO BE HEREUNTO AFFIXED. APPROVED BY: APPROVED BY: HARNETT COUNTY, N. C. LOGAN GRAY, INC. (Name) (Name) .(Signature) (Title) • Joh. 4) ( f gnature, GENERAL MANAGER' (Title) (Date) (Date) 409 DOCUMENT NO. 3 MONTH OF SEPTEMBER 1987 NAME SUIT NO. AMOUNT COL. ATTY FEE Averasboro Township Leroy & Annie Bostic Roxie Williams Lee heirs Stephen R. & Hazel McKoy George Murchison Ernest C. Thornton Black River Township Larry & Patricia Allen Grove Township Woodrow Johnson Stacy A. Byrd Lillington Township Marshall Leigh Young Stewart's Creek Township *Mitchell Walker heirs 85 CvD 0542 87 CvD 0746 87 CvD 0724 87 CvD 0685 87 CvD 0610 86 CvD 0798 87 CvD 0527 87 CvD 0543 979.97 520.37 1,279.62 450.22 919.78 800.20 660.41 1,575.56 87 CvD 602 116.61 85 CvD 0666 190.00 190.00 190.00 190.00 190.00 190.00 190.00 190.00 75.00 883.09 340.00 Subtotal $8,185.83 1,935.00 *This property sold to County of Harnett. New Suits: Averasboro Township Mary Parker 87 CvD 0961 10.00 Tart's Truckstop 87 CvD 0992 10.00 James Thomas Tart 87 CvD 0991 10.00 Herbert Hoover Johnson 87 CvD 1008 10.00 Lou Faye Gilbert 87 CvD 1009 10.00 Gladys Thomas 87 CvD 1011 10.00 Judith Jackson 87 CvD 1010 10.00 Tammy Shearin Black 87 CvD 1007 10.00 Delma Fowler 87 CvD 0915 10.00 Charles Moses 87 CvD 0916 10.00 Connie Norris 87 CvD 0918 10.00 Neil Massey 87 CvD 0917 10.00 Wilmar Breeden 87 CvD 0926 10.00 Wade Barefoot 87 CvD 0935 10.00 Clander Williams 87 CvD 0941 10.00 Charles Fisher 87 CvD 0955 10.00 Anderson Creek Township Robert Taylor Tommy Ray West Jimmy Ray Hudson Odell Smith Roy Douglas Butts John Thibodeaux 87 CvD 0965 87 CvD 0962 87 CvD 1012 87 CvD 0984 87 CvD 0983 87 CvD 0954 Johnsonville Township James Haily 87 CvD 0902 Subtotal Additional Attorney's Fees: Date Explanation 9 -3 -87 Research on.Ronald E. & Barbara Pegues tax records; letter to Ronald & Barbara Pegues 1.0 hour 10.00 10.00 10.00 10.00 10.00 10.00 10.00 230.00 45.00 9 -22 -87 Research and telephone calls regarding deferred taxes - 1.5 hours 67.50 9 -24 -87 Special assistance to Karen Moore regarding deferred taxes - 1 hour Subtotal TOTAL ATTORNEY'S FEE 1 45.00 157.50 2,322.50 410 Advanced Costs: Date Explanation 9 -1 -87 Harnett County Tax Collector - credit for error on Court costs sheet - Cora B. Jackson - 87 CvD 0720 9 -10 -87 Lillington Postmaster James Bailey - 87 CvD 9 -10 -87 Lillington Postmaster Ronald Pegups 9 -11 -87 Lillington Postmaster - certified mail - Delma Fowler - 87 CvD 0915 9- 11 -87. Lillington Postmaster - postage Neil Massey - 87 CvD 0917 9 -11 -87 Lillington Postmaster - postage Connie Norris - 87 CvD 0918 - postage - 0902 - certified mail - • 9 -11 -87 Lillington Postmaster - postage Charles Moses - 87 CvD 0916 9 -12 -87 Lillington Postmaster - postage Delma Fowler -87 CvD 0918 9 -12 -87 Lillington Postmaster - postage Wade Barefoot - 87 CvD 0935 9 -15 -87 Sheriff of Hoke County - service fee - Wilmar Breeden - 87 CvD 0926 9 -15 -87 Lillington Postmaster - postage Wilmar Breeden - 87 CvD 0926 9 -16 -87 Lillington Postmaster - certified mail Wade Barefoot - 87 CvD 0935 9- 17 -8.7 Lillington Postmaster - postage Clander Williams - 87 CvD 0941 9 -17 -87 Lillington Postmaster - certified mail Wade Barefoot - 87 CvD 0941 9 -18 -87 Lillington Postmaster - certified mail Clevern McLean - 87 CvD 0565 9 -21 -87 Sheriff of Robeson County - service fee John Thibodeaux - 87 CvD 0954 9 -21 -87 Lillington Postmaster - postage Charles Fisher - 0955 9 -21 -87 Lillington Postmaster - postage John Thibodeaux - 87 CvD 0954 9 -23 -87 Sheriff of Wake County - service fee Mary Ellen Parker - 87 CvD 0961 9 -23 -87 Sheriff of Davidson County - service fee Mary Ellen Parker -. 87 CvD 0961 9 -24 -87 Lillington Postmaster - postage Mary Ellen Parker -87 CvD 0961 9 -24 -87 Lilington Postmaster - postage Tommy Ray West - 87 CvD 0962 9 -25 -87 Lillington Postmaster - certified mail Kenneth Hairr - 87 CvD 0725 9 -30 -87 Harnett County News - publication costs Mitchell Walker heirs - 85 CvD 0666 . 9 -30 -87 Lillington Postmaster - postage Tart's Truckstop, Inc. - 87 CvD 0992 9 -30 -87 Lillington Postmaster - postage James Thomas Tart - 87 CvD 0991 9 -30 -87 9 -30 -87 Lillington Postmaster - postage Roy Douglas Butts - 87 CvD 0983 Lillington Postmaster - postage Odell Smith - 87 CvD 0984 9 -30 -87 Harnett County Register of Deeds - Mitchell Walker heirs - 85 CvD 0666 Total Advanced Costs BALANCE DUE 2 - arshall Woodall, Tax Attorney P.O. Box 39 (31.00) 1.22 1.67 1.67 • 1.22 1.22 1.22 1.39 1.78 8.00 1.00 1.84 1.22 1.84 5.52 4.00 .61 .39 8.00 4.00 2.17 1.22 1.84 121.52 1.22 3.05 1.22 1.22 8.00 $158.27 $2480.77 411 Llo . Stewart, Chairman y Vanessa W. Young, Clerk to th€ Board a4 Kay S/. Blanchard, Recording Secretary PUBLIC HEARING CONCERNING LOCAL OPTION SALES TAX, October 19, 1987 ALL TO ORDER PURPOSE OF PUBLIC HEARING CLOSED PUBLIC HEARING On October 19, 1987, the Harnett County Board of Commissioners held a public hearing concerning Local Option Sales Tax in the County Office Building, Lililngton, North CArolina with the following members present: Rudy Collins, Bill Shaw, Mack Reid Hudson, and CHairman Lloyd G. Stewart presidng. Commissioner Mayo Smith was absent. Others present were: Dallas H. Pope, County Manager; Glenn Johnson, County Attorney, and Kay S. Blanchard, Recording Secretary. Chairman Stewart called the public hearing to order at 7:00 p.m. Glenn Johnson, County Attorney, explained the purpose of the public hearing was to hear citizens' comments in association with the Local Option Sales Tax. No comments were provided from citizens. Chairman Stewart closed the public hearing at 7:10 p.m. Lloyd G. ewart, Chairman il,4„,°J ticl.Y Vanessa W. Young, Cler, Board .t'4 A' 4La .a do / Kay/ Blanchard, Recording Sec.