08031987 (2)HARNETT COUNTY BOARD OF COMMISSIONERS' MEETING, AUGUST 3, 1987
1
1
The Harnett County Board of Commissioners met in regular session on Monday,
August 3, 1987, at the County Office Building, Lillington, North Carolina with
the following members present: Bill Shaw, Rudy Collins, Mack Reid Hudson, Mayo
Smith, and Chairman Lloyd G. Stewart presiding. Others present were: Vanesss W.
Young, Clerk to the Board; Dallas H. Pope, County Manager; Glenn Johnson, County
Attorney, and Kay S. Blanchard, Recording Secretary.
CALL TO ORDER Chairman Stewart called the meeting to order at 9:10 a.m.
PRAYER Commissioner Shaw led the morning prayer.
MINUTES APPROVED The minutes from the Board of Commissioners' meeting of July 20, 1987 were
approved.
D.O.T. Ray Stone, Highway Maintenance Engineer with the NC Dept. of Transportation
appeared before the Board to discuss road matters and situations in Harnett
County.
Commissioner Smith made a motion to approve the following resolution adding
the roads in Oak Grove Subdivision to the State's system for maintenance.
Commissioner Hudson seconded the motion and it passed with a unanimous vote.
HARNETT COUNTY.
NORTH CAROLINA.
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners do hereby, by the proper execution
of this document, request that the North Carolina Board of Transportation add to the State's Secondary
Road System for Maintenance the roads in Oak Grove Subdivision located off SR 1793.
This the 3rd day of August, 1987.
ATTEST:
Vanessa W. Youn / Clerk
HARNETT COUNTY,
NORTH CAROLINA.
HARNETT COUNTY BOARD OF COMMISSIONERS
t /I/// /L' /,C - --
/
loyd G. Stewart, Chairman
Commissioner Hudson made a motion to approve the following resolution adding the
roads in R. A. McLamb's Subdivision to the State's system for maintenance.
Commissioner Smith seconded the motion and it passed with a unanimous vote.
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners do hereby, by the proper execution
of this document, request that the North Carolina Board of Transportation add to the State's Secondary
Road System for Maintenance R. A. McLamb's Subdivision located near Coats off SR 1700.
This the 3rd day of August, 1987.
ATTEST:
A�/�AAJ
Vanessa W. Young,
HARNETT COUNTY BOARD OF COMMISSIONERS
J
L oyd G. Stewart, Chairman
3;32
INSURANCE
PROPOSSAL Mr. Dal Snipes, President, Snipes Insurance Service, Inc.., appeared before the
Board and presented a proposal from his company for the County's liability and
property insurance. The Board will consider Mr. Snipes' proposal.
Mrs. Jennifer Walker and Mr. Larry Thomas briefed the Board on the need of a
substance abuse awareness committee for Harnett County. The Board will con-
sider the matter and address it at the next Board meeting.
SUBSTANCE ABUSE
AWARENESS COMM.
AGRI. EXT. REPORT
Mr. James Goff, Agriculture Extention Director,
Home Economics Extension Agent, appeared before
activities of their department and programs and
to the citizens of the County.
and Mrs. Jennifer Walker,
the Board and reported on
services that are available
UPDATE RE: TRANSPORT Glenn Johnson, County Attorney, gave the Board an update on information he has
OF CRITICALLY ILL received regarding the formulation of a policy concerning the transport of
critically ill patients by the County's Ambulance Service.
Dallas H. Pope presented for approval, a resolution to appoint members to a local
emergency planning committee. Commissioner Collins made a motion to approve the
resolution and to designate Chairman Lloyd Stewart to serve on this committee.
Commissioner Shaw seconded the motion and it passed with a unanimous vote. The
resolution is copied in full at the end of these minutes dated August 3, 1987,
as document No. 1.
APPOINTMENTS TO
EMERGENCY PLANNING
COMMITTEE
AVERAS. TOURISM
DEV. AUTHORITY
BERTHA BRADLEY
APPOINTED TO DOMI-
CILIARY COMM.
BROOKIE COTTON
APPOINT. TO DOMI-
CILIARY COMM.
CAROLYN BLANDING
APPOINTED TO DOMI-
CILIARY COMM.
Glenn Johnson, County Attorney, read and presented for approval, a resolution
naming members of the Averasboro Township Tourism Development Authority.
Commissioner Collins made a motion to approve the resolution. Commissioner
Shaw seconded the motion and it passed with a unanimous vote. The resolution
is copied in full at the end of these minutes dated August 3, 1987, as document
No. 2.
Commissioner Smith made a motion to appoint Bertha Bradley to the Domiciliary
Home Community Advisory Committee for a one -year term, July 1, 1987, through
July 1, 1988. Commissioner Hudson seconded the motion and it passed with a
unanimous vote.
Commissioner Smith made a motion to appoint Brookie Cotton to the Domiciliary
Home Community Advisory for a three -year term, July 1, 1987, through July 1, 1990.
Commissioner Hudson seconded the motion and it passed with a unanimous vote.
Commissioner Smith made a motion to appoint Carolyn Blanding to the Domiciliary
Home Community Advisory Committee for a one -year term, July 1, 1987, through
July 1, 1988. Commissioner Hudson seconded the motion and it passed with a
unanimous vote.
BUDGET AMENDMENT Dallas H. Pope, County Manager, requested the following : hddget - amendment for
YOUTH SERVICES Yaiith- Services.
BUDGET AMENDMENT
WEATHERIZATION
BUDGET AMENDMENT
TRANSPORTATION
Code 10- 7730 -012
Code 10- 7730 -014
Code 10- 7730 -016
Code 10- 7730 -037
Code 10- 7730 -039
Code 10- 7730 -057
Printing & Binding
Travel & Meetings
Maintenance & Repair -Equip
N. C. Sales Tax
County Sales Tax
Miscellaneous Expense
Decrease of
Decrease of
Decrease of
Decrease of
Decrease of
Decrease of
$ 100
$ 300
$ 35
$ 25
$ 25
$ 261
Commissioner Hudson made a motion to approve the budget amendment. Commissioner
Collins seconded the motion and it passed with a unanimous vote.
Dallas H. Pope, County Manager, requested the following budget amendment for
Weatherization.
Code 10- 7550 -101 Administration Expense
Code 10- 7550 -103 Materials & Supplies
Increase of $1,705
Increase of $3,000
Commissioner Collins made a motion to approve the budget amendment. Commissioner
Shaw seconded the motion and it passed with a unanimous vote.
Dallas H. Pope, County Manager, briefed the Board on the County's budget close out
for F.Y. 1986 -87.
Dallas H. Pope, County Manager, requested a budget amendment for the Transportatior
Department to cover wages for a part -time temporary employee. Code 10 -5550 -003,
Salaries & Wages - Part -Time, increase of $1,850; Code 10 -5550 -005, F.I.C.A. Tax
Expense, increase of $150; and Code 10- 8800 -160, Contingency Fund, decrease of
$2,000. Commissioner Smith made a motion to approve the budget amendment.
Commissioner Shaw seconded the motion and it passed with a unanimous vote.
TAX DEPT. REPORT
TAX REFUNDS
TAX ATTORNEY'S
REPORT
Bobby Wicker, Tax Administrator, reported on activities of the Tax Dept. for the
month of July and plans for the month of August.
Bobby Wicker, Tax Administrator, requested a refund for Hobie & Lou Ann Carver,
Rt. 2, Box 262, Angier, NC 27501. The refund is necessary because a house was
transferred in error. Amount of refund is $37.32. Commissioner Collins made a
motion to approve the tax refund. Commissioner Shaw seconded the motion and it
passed with a unanimous vote.
Bobby Wicker, Tax Administrator, requested a refund for Neoman G. Harvey,
in care of Mortgage Corporation of the South, P. 0. Box 10726, Birmingham,
Alabama, 35202. The refund is necessary because a building was double listed.
Amount of refund is $273.84. Commissioner Collins made a motion to approve
the tax refund. Commissioner Shaw seconded the motion and it passed with a
unanimous vote.
The following tax attorney's report was filed with the Board.
MONTH OF JULY 1987
NAME SUIT NO. AMOUNT COLLECTED ATTY. FEE
Averasboro Township
Brewington, Wm. Ader
Barbecue Township
McAuley, William Sanda
and Evelyn
Grove Township
Godwin, Michael Ray
and Robin
Sanders, Levern & E.
McGee, Randy K. & Linda
Roberts, Jery Mack
Stewart's Creek Township
McKay, Ruben
New Suits:
Averasboro Township
Lee, Roxie W. Heirs
Gouveia, Virginia
Odom, Larry & Alice
Jernigan, Alexander
Jernigan, Wm. A., Jr.
Eason, James
McDougal, Leslie, Jr.
Massey, Pauline
Moore, James W.
Norris, Jerry W. & F.
Newbold, Eloise
Murchison, George & Sally
Norris, Charles S.
Wilson, Eddie
White, Jerry L.
Tart, Grady
Byrd, Evelyn
Brewington, William
McKeithan, Aaron
McNair, David
Lucas, Ruby
McNair, Pete
Jackson, Cora
Cooper, Sally
McKay, Stephen
Blackmon, George
Hairr, Kenneth
87 CvD 0704
87 CvD 0466
87 CvD 0545
87 CvD 0518
87 CvD 0544
Sub -Total
87 CvD 0746
87 CvD 0748
87 CvD 0747
87 CvD 0754
87 CvD 0756
87 CvD 0753
87 CvD 0757
87 CvD 0652
87 CvD 0679
87 CvD 0653
87 CvD 0651
87 CvD 0685
87 CvD 0677
87 CvD 0681
87 CvD 0678
87 CvD 0683
87 CvD 0688
87 CvD 0704
87 CvD 0682
87 CvD 0692
87 CvD 0706
87 CvD 0705
87 CvD 0720
87 CvD 0726
87 CvD 0724
87 CvD 0729
87 CvD 0725
Sub -Total
2326.72 200.00
719.33 25.00
758.85
1502.13
1194.03
812.53
155.00
190.00
200.00
190.00
188.39 90.00
7501.98 1050.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
260.00
Total Attorney Fees 1320.00
X334
Additional Charges:
NONE
Advanced Costs:
Averasboro Township
Lee, John David, Sr. and Elgie Lee
Barbecue Township
Lucas, Johnny
Grove Township
McGee, Randy
Poole, Charles
Poole, Ella
Neills Creek Township
Chance, John
Upper Little River Township
87 CvD 0486 - Sheriff /Johnston 8.00
Postage .56
87 CvD 0561- certified mail 1.67
87 CvD 0518- certified mail
87 CvD 0528- certified mail
87 CvD 0528- certified mail
2.01
2.01
1.84
87 CvD 0535- certified amil 1.67
Ellerbe, Othella 85 CvD 0560- certified mail
McDougald, Egusta 79 CvD 0788- certified mail
Total Advanced Costs
1.67
1.67
21.10
BALANCE DUE $1331.10
SHERIFF' DEPT. A monthly report from the Sheriff's Department for the month of July was filed
REPORT with the Board.
GRANT AGREEMENT Dallas H. Pope, County Manager, presented for approval, a grant agreement with
FOR VEHICLE AT N. C. State Department of Transportation concerning equipment for vehicle at
AIRPORT Airport. Commissioner Shaw made a motion to approve the grant agreement.
Commissioner Collins seconded the motion and it passed with a unanimous vote.
The grant agreement is copied in full at the end of these minutes dated August 3,
1987, as document No. 3.
AMBULANCE GIVEN TO Dallas H. Pope, County Manager, presented a request from Bunnlevel Emergency
BUNNLEVEL EMER. Services, Inc. for a modular ambulance recently retired from use by the Harnett
SERVICES County Ambulance Service. Commissioner Shaw made a motion to honor the request
with the understanding that if for any reason the Bunnlevel Emergency Services
ceases to use the ambulance, that it revert back to the County. Commissioner
Collins seconded the motion and it passed with a unanimous vote..
PROCLAMATION RE: Dallas H. Pope, County Manager, read and presented a proclamation concerning
LITTLE LEAGUE WEEK Little Tar Heel League Week in Harnett County. Commissioner Smith made a motion
to approve the proclamation. Commissioner Hudson seconded the motion and it
passed with a unanimous vote. The proclamation is copied in full at the end of
these minutes dated August 3, 1987, as document No. 4.
ADJOURNMENT There being no further business, the Harnett County Board of Commissioners
duly adjourned at 11:00 a.m.
Ziloyd G. Stewart, Chairman
�hntiRA.4et/ W
Vanessa W. Yot4ng, Cork to the Board
dittnoloALI
Kay Blanchard, Recording Secretary
Document No. 1
HARNETT COUNTY,
NORTH CAROLINA.
RESOLUTION
WHEREAS, the Federal Emergency Planning and Community Right -to -Know Act of
1986 and the Superfund Amendments and Reauthorization Act of 1986 (SARA) involving
Chemical Emergency Preparedness Program, has been passed to State and Local Govern-
ments for implementation; and
WHEREAS, the North Carolina Emergency Response Commission has been appointed
and has directed that Harnett County appoint a Local Emergency Planning Committee
for the purpose of establishing local chemical emergency plans.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF HARNETT
COUNTY, NORTH CAROLINA, that the following persons are appointed to the Harnett
County Emergency Planning Committee:
(1) Elected Official
(2) Law Enforcement
(3) Civil Defense
(4) Fire Fighting
(5) First Aid
(6) Health
(7) Local Environmental
(8) Hospital
(9) Transportation
(10) Broadcast Media
(11) Community Groups
(12) Owners & Operators of Facilities
(13) Law Enforcement
(14) Emergency Medical Service
(15) Hospital
This 3rd day of August, 1987.
ATTEST:
GLv. eea aJ
1
Clerk
Lloyd G. Stewart
Larry C. Knott
Henry G. Johnson, Jr.
Tommy Harvel
H. Boyd Byrd, Jr.
Henry S. Thompson
C. T. Clayton
Shannon D. Brown
Ray Stone
Allen Thomas
Royce Crelia
A. Edward Grimes
William Powell
Daniel W. Gardner
Philip S. Lakernick
HARNETT COUNTY BOARD OF COMMISSIONERS
By:
L1
Stewart, Chairman
Document No. 2.
RESOLUTION NAMING MEMBERS OF THE
AVERASBORO TOWNSHIP TOURISM DEVELOPMENT AUTHORITY
THAT WHEREAS, the North Carolina General Assembly did, on
the 5th day of May, 1987, ratify legislation entitled "An Act to
Authorize the Levy of a Room Occupancy and Tourism Development
Tax in Averasboro Township in Harnett. County "; and
WHEREAS, the Harnett County Board of Commissioners, by
resolution adopted on July 6, 1987, did levy the tax therein
authorized in Averasboro Township, Harnett County, North
Carolina, effective on the 1st day of September, 1987; and
WHEREAS, in said resolution so adopted on July 6, 1987 the
Harnett County Board of Commissioners established the Averasboro
Township Tourism Development Authority as provided in the above
referenced act of the North Carolina General Assembly; and
WHEREAS, the Harnett County Board of Commissioners is
charged with the responsibility of appointing the members of such
Tourism Development Authority as prescribed in the above refer-
enced act; and
WHEREAS, the Dunn Area Chamber of Commerce has submitted the
names of its current President, Mr. Irvin Warren, and its Vice
President of Economic and Industrial Development, Mr. Abe Elmore,
and has recommended other members to be appointed to such
Authority, to wit: Ms. Harriet Bennett and Mr. Tom Wise; and
WHEREAS, the Harnett. County Manager, the Harnett County
Commissioner representing Averasboro Township and the City
Manager of the Town of Dunn, North Carolina, are also statutory
members of such Authority;
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board
of Commissioners that Ms. Harriet Bennett, Manager of Howard
Johnson's Motor Lodge, and Mr. Tom Wise, Manager of McDonald's
Restaurant, nominees of the Dunn Area Chamber of Commerce, shall
be and they are hereby appointed as members of the herein named
Authority, to serve terms of one (1) year each, and Mr. Dallas
Pope, the Harnett County Manager, Mr. Mayo Smith, the Harnett
County Commissioner representing Averasboro Township, Mr. Irvin
Warren, the
Abe Elmore,
Development
Nicholl, the
shall be and
President of the Dunn Area Chamber of Commerce,
the Vice President of Economic and Industrial
of the Dunn Area Chamber of Commerce,
City Manager of the Town of Dunn,
they are hereby appointed
Mr.
and Mr. Robert
North Carolina,
to serve as ex officio
members of said Authority as set forth in the above referred to
act.
Entered at Lillington, North Carolina, this 3rq day of
August, 1987.
ATTEST:
q,yw Q,J AJ
Vanessa
Young, C4erk
HARNETT COUNTY BOARD OF
COMMISSIONERS
By: . ! _4 ! /�,..9►
Ll•yd ,,., Stewart, Chairman
3r
Document No. 3.
•
GRANT AGREEMENT
STATE AID TO AIRPORTS
BETWEEN
THE DEPARTMENT OF TRANSPORTATION, AN AGENCY
OF THE STATE OF NORTH CAROLINA
AND
HARNETT COUNTY
AIRPORT: Harnett County
PROJECT NO: 9.9345106
This Agreement made and entered into this the day of
, 19 , by and between the NORTH CAROLINA DEPARTMENT OF
TRANSPORTATION (hereinafter referred to as "Department") and HARNETT COUNTY
(hereinafter referred to as "Sponsor ").
W I T N E S S E T I I
WHEREAS, Chapter 63 of the North Carolina General Statutes authorizes
the Department, subject to limitations and conditions stated therein, to
provide State Aid in the forms of loans and grants to cities, counties, and
public airport authorities of North Carolina for the purpose of planning,
acquiring, and improving municipal, county, and other publicly -owned or
publicly controlled airport facilities, and to authorize related programs of
aviation safety, education, promotion and long -range planning; and
WHEREAS, the Sponsor has made a formal application dated the 13th
day of July, 1987, to the Department for State Financial Aid for the
Harnett County Airport; and
WHEREAS, a grant in the amount of $5,000 has been approved subject
to the conditions and limitations herein; and
WHEREAS, the Grant of State Airport Aid funds will be used for the
following approved Project:
"Acquire Fire Equipment for Airport Emergency Truck (dry chemicals,
foam fire fighting units)
NOW THEREFORE, the Sponsor and Department do mutually hereby agree
as, follows:
1) That the Sponsor shall promptly undertake the Project and
complete all work on the Project prior to the let day of January,
1988, unless a written extension of time is granted by the Department.
2) Work performed under this Agreement shall conform to the approved
project description. Any amendments to, or modification of, the scope and
terms of this Agreement shall be in the form of a Modified Agreement
mutually executed by the Sponsor and the Department, except that an
extension of time may be granted by the Department by written notice to the
Sponsor.
3) As proposed by the Sponsor, this Project involves only state and
local funding. In the event the Project, or any portions thereof,
subsequently receive funds from the Federal Aviation Administration (FAA),
the Sponsor shall refund to the Department all state funds disbursed to the
Sponsor in excess of fifty percent (50%) of the non - federal share of the
revised project costs as reflected in the federal grant application. Such
refund of excess state funds shall be made within ninety•(90) days of the
date of the final execution of the FAA Grant Agreement affecting the work
elements in the approved project
4) If, for any cause, the Sponsor shall fail to fulfill his
obligation under this Agreement in a timely and proper manner, or if the
Sponsor violates any of the covenants, agreements, or stipulations of this
Agreement, the Department shnii hnve the right to terminnte this Agreement
by giving written notice to the Sponsor of such termination at least
fifteen (15) days prior to the date of termination. In the event of the
termination of this Agreement, the Sponsor shall receive compensation equal
to fifty percent (50%) of the non - federal share of any work found
acceptable by the Department which was completed prior to the termination of
this Agreement.
5) Attached hereto and made part of this Agreement are Attachments
A, B, C, D, E, & F which contain special conditions for the conduct of
the Project and such special conditions shall be binding upon the Sponsor
and the Department.
IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS GRANT
AGREEMENT THE DAY AND YEAR FIRST WRITTEN ABOVE:
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
BY:
Secretary of Transportation NCDOT SEAL
ATTEST:
SPONSOR:
Official Agency:
Signed:
Attest:
Harnett County
SPONSOR SEAL
3;) j
1
RESOLUTION
A motion was made by Bill Shaw, Commissioner
(Name and Title)
and seconded by Rudy Collins, Commissioner for the adoption of the
(Name and Title)
fallowing Resolution, and upon being put to a vote was duly accepted:
WHEREAS, a grant in the amount of $ 5,000. has been approved
by the Department; and
WHEREAS, an amount equal to or greater than the approved grant has
been appropriated by the Sponsor for this Project.
NOW THEREFORE, BE AND IT IS RESOLVED THAT THE Chairman, Bd. of Commissioners
(Title)
of the Sponsor be and he hereby is authorized and empowered to enter into a
Grant Agreement with the Department, thereby binding the Sponsor to the
fulfillment of its obligation incurred tinder this Grant Agreement or any
mutually agreed upon modification thereof.
I, Vanessa W. Young, Clerk to the Board of
(Name and Title)
Harnett County
do hereby
(Sponsor)
certify that the above is a true and correct copy of an excerpt from the
minutes of the Harnett County Board of Commissioners of a meeting
(Sponsor)
duly and regularly held on the 3rd day of August , 19 87 .
WITNESS my hand the official Seal of the Sponsor
This, the 3rd
SPONSOR SEAL
day of
August
Harnett County .
, 1987 .
Signed: V�iv,r,ao_n�J Vv, lV pWv-r�
Title: Clerk to the Board(2
of The: Harnett County Board of Commissioners
FINANCIAL OFFICER'S CERTIFICATION
Provision for the payment of monies which shall fall due under this
agreement or any amendment thereto has been made by appropriation duly
authorized, as required by the local government Budget and Fiscal Control
Act.
By:
A� raaol
lid e v-eec
Title: Finance Officer
(Finance Officer as defined in
Part 3, Article 3, Subchapter III
of Chapter 159 of the North
Carolina General Statutes)
340
ATTACHMENT A
SPONSOR'S ASSURANCES: PROJECT ADMINISTRATION
1. The Sponsor shall comply with all requirements of Section .0200 and
.0300, Subchapter 5B, and Section .0100, Subchapter 6C, of the North
Carolina Administrative Code, Title 19A, as contained in the "Project
Administration Procedures" transmitted with the notification of inclusion of
the Project in the Transportation Improvement Program.
2. The Sponsor shall submit draft plans and specifications, or an approved
alternate, for the Project for review by the Department prior to advertising
for bids on the Project. Should bids not be required on the Project, the
Sponsor shall submit a detailed work scope and estimated costs prior to
requesting "Project Concurrence" to undertake the project.
3. Following bid opening or final contract negotiations, the Sponsor shall
submit the "Project Concurrence" request along with all bid tabulations to
the Department for review. The Department will take action on the request
including the approval or disapproval of the Sponsor's employment of
specific contractors within ten (10) days of receipt.
4. All contractor(s) who bid or submit proposals for contracts in
connection with this project must submit a statement of non - collusion to the
Sponsor.
5. The Sponsor shall not commence construction or award construction
contracts on the project until a written "Project Concurrence" is co- signed
by the Sponsor's Representative and the Department.
6. The Sponsor shall submit bi- monthly status reports to the Department,
unless otherwise instructed, and will immediately notify the Department of
any significant problems which are encountered in the completion of the
Project.
7., The Sponsor agrees that he will notify the Department of any significant
meetings or inspections involving the Sponsor, his contractor(s),
consultant(s), and /or federal funding agencies concerning Project.
8. The Sponsor shall provide the Department with such interim plans,
specifications, reports, and other studies as may be produced under the
Project prior to the acceptance of such documents by the Sponsor. Further,
the Sponsor shall provide the Department with a final copy of such documents
following their approval and acceptance by the Sponsor.
9. The Sponsor shall notify the Department within thirty (30) days of
completion of all work performed under this agreement for the purpose of
•final acceptance inspection and scheduling of final audit by the Department.
10. The Sponsor has full responsibility for assuring the completed Project
meets the requirements of the Department and appropriate federal funding
agencies. The Sponsor further certifies that all local, state, and federal
requirements for the conduct of this Project shall be met.
1
341
11. It is the policy of the Department not to award contracts to
contractors who have been removed from the Department's list of
pre - qualified bidders without subsequent reinstatement. Therefore, no State
funds will be provided for any work performed by the contractor(s) or
sub- contractor(s) which had been removed from the Department's list of
pre - qualified bidders without subsequent reinstatement as of the date of the
signing of the construction contract. It shall be the responsibility of the
Sponsor to insure that only properly qualified contractors are given
construction contracts for work involving State Airport Aid funds.
ATTACHMENT B
SPONSOR'S ASSURANCES: PROJECT ACCOUNTING
1. The Sponsor shall deposit nll fundn received under this Agreement and
shall keep the same in an identifiable Project account. The Sponsor, and
his contractor(s) and /or consultant(s), shall maintain adequate records and
documentation to support nil Project costs incurred under this grant. All
records and documentation in support of the Project costs must be
identifiable as relating to the Project and must be actual and acceptable
costs only. Acceptable costs are defined as those costs which are
acceptable under "Federal Acquisition Regulations" CFR 48, Chapter 1,
Subpart 31.2. Acceptable items of work are those referenced in Title 19A,
Subchapter 6C of the North Carolina Administrative Code and North Carolina
General Statutes. The Sponsor's accounting procedures which were
established for work as set out in this Agreement must be in accordance with
generally acceptable accounting principles and must be reviewed and
accepted by the Department prior to the final execution of this Agreement
and payment of State funds.
2. The Sponsor and his contractor(s) and /or consultant(s) shall permit free
access to its accounts and records by official representatives of the State
of North Carolina for the purpose of such audit or determination needed to
ensure compliance with the authorizing act and this Agreement. The Sponsor
further agrees that, in the event the Project involves funding by an agency
of the United States Government, the Sponsor shall, upon request of the
Department, provide the Department with a copy of the final federal audit or
shall authorize the appropriate federal agency to release such audit
directly to the Department.
3. The Sponsor and his contractor(s) or consultant(n) shall maintain all
pertinent records and documentation for a period of not less than three (3)
years following the final audit by the Department.
342
`ATTACHMENT C
SPONSOR'S ASSURANCES: GENERAL CONDITIONS
1. The Sponsor ngrees to operate the Airport for the use and benefit of the
general public and shall not deny reasonable access to public facilities by
the general public.
2. The Sponsor agrees to operate, maintain, and control the Airport in a
safe and serviceable condition for a minimum of twenty (20) years
following the date of this Agreement and shall immediately undertake, or
cause to be undertaken, such action to correct safety deficiencies as may be
brought to its attention by the Department.
3. The Sponsor agrees that any land purchased or facilities constructed
under this Agreement shall not be sold, swapped, leased or otherwise
transferred from the control of the Sponsor without written concurrence of
the Department.
4. The Sponsor agrees that the state share of any land purchased or
facilities constructed under this Agreement shall be credited to the
Department in a manner acceptable to the Department in the event such land
or facilities are subsequently disposed of through sale or lease.
5. Insofar as it is within its power and reasonable, the Sponsor shall,
either by the acquisition and retention of property interest, in fee or
easement, or by appropriate local zoning action, prevent the construction of
any object which may constitute an obstruction to air navigation under the
appropriate category of Federal Air Regulation Part 77, 14 CFR 77.
6. Insofar as it is within its power and reasonable, the Sponsor shall,
either by acquisition and the retention of property interest, in fee or
easement, or by appropriate local zoning action, restrict the use of land in
the airport's environs to activities and purposes which are compatible with
normal airport operations including landing and takeoff of aircraft and the
noise produced by such operations.
7.. Terminal building spaces constructed under this Grant Agreement shall be
for the use of the general public. The Sponsor agrees that it will not use
any space so constructed for private use, or charge fees for the use of such
space, without the written approval of the Department.
34,i
ATTACHMENT D
PROJECT FINANCIAL. PROVISIONS
1. Payment of the State funds obligated under this Crnnt Agreement shall be
made in accordance with the following schedule, unless otherwise authorized
by the Department.
A. Upon final execution of the Grant Agreement and Project
Concurrence by the Department, the Department will issue its
voucher for fifty percent (50%) of the Agreement amount.
B. Upon submission by the Sponsor of a status report indicating
that the Project is fifty percent (50%) complete and an
executed Payment Request, the Department will issue its
voucher for the balance of the Agreement amount, less ten
percent (10%) subject to conditions of paragraph 2 of this
Attachment.
C. Upon certification by the Sponsor that the entire, Sponsor
share and State share of the project will be required to be
expended over a period of ninety (90) days or less, the
Department may issue its voucher for ninety percent (90%)
of the State share of the Project.
D. Upon completion of the Project and completion of the final
Project audit by the Department or sixty (60) calendar days
following receipt of the Project Completion Certification and
Final Audit Request, submitted by the Sponsor, whichever is
less, the Department will issue its voucher for the balance
of the agreement amount, subject to conditions of paragraph 2
of this Attachment, or the amount which will bring the total
disbursement to fifty percent (50.) of the final
non - federal share of approved, eligible items, whichever is
less.
2.. If after the completion of the final audit by the Department, the final
State share of approved eligible items is less than the amount of State
funds actually disbursed for the Project, the Sponsor shall reimburse the
Department in an amount equal to the difference between the amount of State
funds actually disbursed and fifty percent (507,) of the non- federal share
of the final, audited, approved eligible Project costs within thirty (30)
days of notification by the Department of the amount due.
3. If after completion of a final audit by the Department, the final State
share of approved eligible Project costs shall be more than the amount of
State funds obligated for the Project, the Sponsor may make application to
the Department for a corresponding increase in accordance with their
relative priority versus other applications for available State funds.
4. Under certain conditions, projects originally involving only State and
local funds may subsequently be eligible for reimbursement from federal
funding agencies. In such cases, the Sponsor shall notify the Department of
its intent to apply for federal reimbursement and shall keep the Department
informed of the status of such application. In the event federal funds are
obtained for all or a portion of the project, the Sponsor shall refund to
the Department an amount equal to the difference between State funds
originally disbursed for the work item(s) subsequently receiving federal
funds and fifty percent (507.) of the final approved non - federal share of
the costs of the affected item(s) of work. Reimbursement will'be'made
within ninety (90) days of the date of the final execution of the FAA
Grant Agreement affecting the work elements in the approved project.
5. For the purposes of calculating the State share of a Project, federal
funds are defined as funds provided by any agency of the federal government
for the specific purpose of undertaking the Project.
ATTACHMENT E
SPONSOR'S ASSURANCES: PROJECT ADMINISTRATION (PROJECTS INVOLVING
REIMBURSABLE WORK)
1. The Sponsor shall comply with all requirements of Section .0200 and
.0300, Subchapter 5B, and Section .0100, Subchapter 6C of the North Carolina
Administrative Code, Title 19A, as contained in the "Project Administration
Procedures" transmitted with the notification of inclusion of the Project in
the Transportation Improvement Program.
2. For item(s) of work underway as of the date of the Sponsor's execution
of this Agreement, the Sponsor shall submit with the Agreement:
A. Plans and specifications or such alternate as may be approved by
the Department.
B If a construction award has been made, a copy of the bid
tabulations.
C. If work is physically underway, a status report on work completed
and percentage of work remaining.
D. If all work has been completed, a Project Completion Certification.
3. For any item(s) of work not underway as of the date of the Sponsor's
execution of this Agreement, the Sponsor shall submit draft plans and
specifications, or an approved alternate, for the Project for review by the
Department prior to advertising for bids on the Project. Should bids not be
required on the Project, the Sponsor shall submit a detailed work scope and
estimated costs prior to requesting Concurrence to undertake the Project.
4. For any items of work not underway as of the date of the Sponsor's
execution of this Agreement, following bid opening or final contract
negotiation, the Sponsor shall submit the Project Concurrence request along
with all bid tabulations to the Department for review. The Department
will take action on the request including the approval or disapproval of the
Sponsor's employment of specific contractor(s) within ten (10) days of
receipt.
5., All contractor(s) who bid or submit proposals for contracts in
connection with this Project must submit a statement of non- collusion to the
Sponsor.
6. For any item of work not underway as of the date of the Sponsor's
execution of this Agreement, the Sponsor shall not commence construction or
award construction contracts on the Project until a written Project
Concurrence is co- signed by the Sponsor's Representative and the Department.
346
7. For all item(s) of work not completed as of the Sponsor's execution of
this Agreement, the Sponsor shall submit bi- monthly status reports to the
Department, unless otherwise instructed, and will immediately notify the
Department of any significant problems which are encountered in the
completion of the Project.
8. The Sponsor agrees that he will notify the Department of any significant
meetings or inspections involving the Sponsor, his contractor(s),
consultant(s), and /or federal funding agencies concerning the Project.
9. For all items of work not completed as of the Sponsor's execution of
this Agreement, the Sponsor shall provide the Department with such interim
plans, specifications, reports, and any other studies as may be produced
under the Project prior to the acceptance of such documents by the Sponsor.
Further, the Sponsor shall provide the Department with a final copy of such
documents following their approval and acceptance by the Sponsor.
10. For all items of work not completed as of the Sponsor's execution of
this Agreement, the Sponsor shall notify the Department within thirty (30)
days of completion of all work performed under this Agreement for the
purpose of the final acceptance inspection and scheduling the final audit by
the Department.
11, The Sponsor has full responsibility for assuring the completed Project
meets the requirements of the Department and appropriate federal funding
agencies. The Sponsor further certifies that all local, state, and federal
requirements for the conduct of this Project shall be met.
12. It is the policy of the Department not to award contracts to
contractors who have been removed from the Department's list of
pre - qualified bidders without subsequent reinstatement. Therefore, no State
funds will be provided for any work performed by a contractor(s) or
sub - contractor(s) which had been removed from the Department's list of
pre - qualified bidders without subsequent reinstatement as of the date of the
signing of the construction contract. It shall be the responsibility of the
Sponsor to insure that only properly qualified contractors are given
construction contracts for work involving State Airport Aid funds.
t
ATTACHMENT F
SPONSOR'S ASSURANCES: REAL PROPERTY ACQUISITION
1. The acquisition of land, buildings, and other real property 'involving
the use of state airport aid funds shall be in compliance with the
provisions of this attachment.
2. The acquisition cost of each parcel, building, or other real property
acquired with state financial assistance shall be based on the fair
market-value of the property as determined by an appraisal process
acceptable to the Department.
3. For each parcel or building with an estimated cost of $100,000 or less,
fair market value shall be established by a single original appraisal
and a review appraisal. For each parcel or building with ah estimated
cost of more than $100,000, fair market value shall be established by
two original appraisals and one review appraisal..
4. All original and review appraisals shall be conducted by qualified
appraisers who have no financial or other interest in the property to be
acquired.
The fair market value of a parcel will be established by the review
appraiser based upon the information contained in the original appraisal -
or appraisals. -
6. No negotiation for property acquisition shall be commenced between the
Sponsor and the property owner until the fair market value of the
property has been established. Initial negotiations shall be based upon
the fair market value.
7. Negotiated values above the fair market value shall no
state funding unless, prior to the final agreement for
Sponsor has received the concurrence of the Department
negotiated values in lieu of the appraised fair market
be eligible for
acquisition, the
for paying such
value.
Sponsors which adhere to the federal "Uniform Guidelines for the
Acquisition of Property" shall be deemed to have
Department's guidelines, except that paragraph 7
applicable under such acquisitions.
conformed to the
above shall be
Failure to follow the requirements of this Attachment shall.disqualify
the property from state participation for any parcel which has not been
acquired in accordance with such standards.
3 4'I'
Document No. 4.
OFFICE OF THE COMMISSIONERS
COUNTY OF HARNETT
NORTH CAROLINA
PROCLAMATION
WHEREAS, in each recreator's heart is the professional desire to provide
the youth of our county with wholesome opportunities for
personal satisfaction, pleasures, and joys coupled with the
development of recreative skills and appreciation; and
WHEREAS, the Harnett County Little League Program is dedicated to partically
fulfill the recreator's desires; and
WHEREAS, it provides the opportunity for maximum participation at the local
level for youths from eight to sixteen years of age; and
WHEREAS, mediocrity of skill is no handicap to local youngsters, nor does
mediocrity destroy the opportunites for the exceptional
participant; and
WHEREAS, to the youngster; the parent, the neighborhood; and the community,
the Harnett County Little League Program is an instrument of service'
to the recreator, it is a program designed with professional
principle and control; and
WHEREAS, to all parties concerned, it is another step in accomplishment of
the art of living; and
WHEREAS, the Parks and Recreation Department of the Town of Erwin is hosting
the North Carolina Little Tar!Heel League State Tournament:
NOW,THEREFORE, We, the board of Commissioners of the County of Harnett do
hereby proclaim the week of August second through the eighth,
nineteen hundred eighty seven as
LITTLE TAR HEEL LEAGUE WEEK IN HARNETT COUNTY