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HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, APRIL 21, 1987
1
1
CALL TO ORDER
PRAYER
MINUTES APPROVED
AMBULANCE SERVICE
BRIEFING
COATS SENIOR
CITIZENS CENTER
DONATION
The Harnett County Board of Commissioners met in regular session on Tuesday, April 21
1987, in the Commissioners Board Room, Lillington, North Carolina, with the following
members present: Bill Shaw, Rudy Collins, Mack Reid Hudson, Mayo Smith, and Chairman
Lloyd G. Stewart presiding. Others present included: Dallas H. Pope, County Manager;
Vanessa W. Young, Clerk to the Board; Glenn Johnson, County Attorney, and Kay
Blanchard, Recording Secretary.
Chairman Stewart called the meeting to order at 7:00 p.m.
Commissioner Hudson led the evening prayer.
The minutes from the Board of Commissioners meetings of March 23, 1987, and April 6,
1987, were approved.
Captain Dan Gardner, Director of Ambulance Service, appeared before the Board and
stated that the Ambulance Service would like to elevate their status to Advanced
Intermediate level of training. This level would require nine months of training
and testing. Elevated status and extra training would entail increased salaries.
Expenses would also be incurred for drugs and additional equipment, including a
defibrilator. Captain Gardner introduced Donna Hairr, R.N., Advanced Life Support
Coordinator with Good Hope Hospital, who explained the training program at the
hospital. Captain Gardner also introduced Dr. Mark Glaser, Chief, Emergency Room,
Good Hope Hospital, who discussed the benefits of having Advanced Intermediate level
of training. The Board of Commissioners expressed their appreciation for the brief-
ing, and for the work that is being done in emergency care by Mr. Lakernick, Adminis-
trator of Good Hope Hospital; by Mrs. Hairr, and Dr. Glaser.
Mr. Marvin Johnson, representing Coats Senior Citizens Group, appeared before the
Board and reported on progress of the building of Coats Senior Citizens Center.
Mr. Johnson requested a contribution from the County to be used for furnishings in
the new building. Commissioner Hudson made a motion that the County donate $1,000
to the Coats Senior Citizens for this project: Commissioner Smith seconded the
motion and it passed with a unanimous vote.
BUDGET AMENDMENT Commissioner Hudson made a motion to approve a budget amendment for Special Appropri-
SPECIAL APPRO. ations; Code 10- 8700 -159, increase in the amount of $1,000 to reflect contribution
to Coats Senior Citizens. Commissioner Collins seconded the motion and it passed
with a unanimous vote.
FEE CHARGE FOR
RETURNED CHECKS
REQUEST
Dallas H. Pope, County Manager, requested that the Board consider a possible fee
charge for returned checks in all departments where checks are accepted. Only the
Tax Department now has a fee charge on returned checks. G.S. 105 -360 states that
the penalty for a returned check because of insufficient funds, or nonexistence of
an account is 10% of the amount of the check. Chairman Stewart appointed Mr. Pope
and County Attorney Glenn Johnson to research this matter and report back to the
Board at its next meeting.
MACK REID HUDSON Gerald Smith, Director, Harnett Youth Services, appeared before the Board and request
APPOINTED TO YOUTH ed appointment of Mack Reid Hudson to Youth Planning Board. Commissioner Collins
SER. PLANNING BD. made a motion that Mr. Hudson be appointed to serve on the Youth Planning Board.
Commissioner Smith seconded the motion and it passed with a unanimous vote.
BUDGET AMENDMENT Mr. Gerald Smith reported on the success of the restitution program and requested
YOUTH SERVICES that the position of coordinator be made full time. The following budget amendment
reflects this change.
BUDGET AMENDMENT
YOUTH SERVICES
10- 7730 -002
10- 7730 -011
10- 7730 -016
10- 7730 -037
10- 7730 -039
10- 7730 -047
10- 7730 -054
10- 7730 -074
10- 7730 -003
10- 7730 -008
Salaries & Wages
Telephone & Postage
Maintenance & Repair -Equip
N.C. Sales Tax
County Sales Tax
Food & Provisions
Insurance & Bonds
Capital Outlay- Equipment
Salaries & Wages - Parttime
Workmens Compensation
500.
200.
100.
25.
10.
100.
550.
2,000.
3,050.
435.
Increase
Increase
Increase
Increase
Increase
Increase
Increase
Increase
Decrease
Decrease
Commissioner Hudson made a motion that the above - described budget amendment be
approved. Commissioner Shaw seconded the motion and it passed with a unanimous vote.
Mr. Gerald Smith requested a budget amendment for Youth Services to increase line
item 10- 7730 -033, Materials & Supplies, by $136.00. Revenues for this increase came
from contributions received for the Active Parenting class. Commissioner Hudson
made a motion for the approval of the budget amendment. Commissioner Shaw seconded
the motion and it passed with a unanimous vote.
BUDGET AMENDMENT
Mr. Larry Knott, Operations Officer with the Sheriff's. Department, requested a bud -
COMMUNICATIONS get amendment for Communications to decrease line item 10 -5110 -002, Salaries & Wages
by $3,000 and increase line item 10 -5110 -003, Salaries & Wages - Parttime by $3,000.
Commissioner Collins made a motion that the budget amendment be approved. Commis-
sioner Smith seconded the motion and it passed with ananimous vote.
BUDGET AMENDMENT Mr. Larry Knott request a budget amendment for the Jail in line item 10 -5120 -046,
JAIL Medical Supplies & Drugs; increase. of $4,000. Commissioner Collins made a motion
that the budget amendment be approved. Commissioner Hudson seconded the motion and
it passed with a unanimous vote.
TAX REFUND
ELWOOD & JULIA
HOLDER
Mr. Bobby Wicker, Tax Administrator, appeared before the Board and requested a tax
refund for Elwood and Julia Holder, P. 0. Box 4.33, Mamers, NC 27552. A 1986 Buick
valued $11,280 should have been valued $7,990.; and a 1986 Nissan valued $9,210.
should have been valued $6,010. Difference in value is $6,490.; amount of refund
is $67.50. Commissioner Smith made a motion that the refund be. approved. Commis-
sioner Shaw seconded the motion and it passed with a unanimous vote.
TAX REFUND Mr. Bobby Wicker requested a tax refund for Thomas J. Corbin, Rt. 4, Box 30, Dunn,
THOMAS J. CORBIN NC 28334. A 1980 1/2-ton Chevrolet truck valued $3,760. and a 1965 Chevrolet 2 -ton
truck valued $500. was double listed in Stewarts Creek township to Mary Inez Corbin.
Total valuation $4,260.; refund is $40.89. Commissioner Collins made a motion that
the refund be approved. Commissioner Smith seconded the motion and it passed with
a unanimous vote.
BUDGET AMENDMENT Mr. Bobby Wicker requested the following budget amendment to cover salaries for
TAX DEPT.. extra parttime employees hired in the tax office.
Tax Office
10- 4500 -003 Salaries & Wages - Parttime 11,500. Increase
10- 4500 -026 Advertising 1,500. Decrease
Revaluation
10- 4550 -003 Salaries & Wages - Parttime 10,000. Decrease
Commissioner Collins made a motion that the budget amendment be approved. Commis-
sioner Hudson seconded the motion and it passed with a unanimous vote.
r.UDGET AMENDMENT Mr. Henry Thompson, Health Department Director, requested the following budget.
EALTH DEPT. amendment to reflect funds received from North Carolina Division of Health Services.
10- 7600 -014
10- 7600 -046
10- 7600 -074
10- 7600 -002
Travel & Meetings
Medical Supplies
Captial Outlay- Equipment
Salaries & Wages
500. Increase
1,603. Increase
1,343. Increase
875. Decrease
Commissioner Hudson made a motion that the budget amendment be approved. Commissioner
Smith seconded the motion and it passed with a unanimous vote.
UDGET AMENDMENT Mr. Henry Thompson requested the following budget amendment for Home Health.
OME HEALTH Decreases shown are anticipated under expenditures. Increases needed for added staff
and increased patient load. Additional appropriation will be covered by third -party
reimbursement.
10 -7600 -002
10- 7600 -005
10- 7600 -006
10- 7600 -007
10- 7600 -008
10- 7600 -013
10- 7600 -011
10- 7600 -014
10- 7600 -045
10- 7600 -046
Salaries & Wages
FICA
Group Insurance Expense
Retirement Expense
Workmen's Compensation
Utilities
Telephone
Travel & Meetings
Contracted Services
Medical Supplies
12,613. Decrease
903. Decrease
2,142. Decrease
939. Decrease
2,000. Decrease
600. Decrease
300. Increase
7,000. Increase
22,000. Increase
7,000. Increase
Commissioner Smith made a motion that the budget amendment be approved. Commissioner
Shaw seconded the motion and it passed with a unanimous vote.
UDGET AMENDMENT Dallas H. Pope, County Manager, requested a budget amendment for Governing Body, line
OVERNING BODY item 10- 4100 -001, Salaries & Wages -FICA Exempt; increase of $1,500. Commissioner
Shaw made a motion that the budget amendment be approved. Commissioner Collins
seconded the motion and it passed with a unanimous vote.
1
26d
RESOLUTION RE: Attorney Marshall Woodall appeared before the Board and presented for their consider -
RIGHT -OF -WAY FOR ation, a resolution concerning authorization of acquisition of sewer line right -of-
SEWER LINES way by condemnation. Commissioner Smith made a motion for the adoption of the
resolution. Commissioner Hudson seconded the motion and it passed with a unanimous
vote. The resolution is copied in full at the end of these minutes dated April 21,
1987, as document No. 1.
RESOLUTION RE: Attorney Marshall Woodall presented to the Harnett County Board of Commissioners
BUIES CRK. -COATS sitting as the governing body of the.Buies Creek -Coats Water and Sewer District,
WATER & SEWER DIS. a resolution concerning bids received for the construction of a sewer line extension
in southeast Coats. Commissiofier Shaw made a motion for the adoption of the resolu-
tion. Commissioner Hudson seconded the motion and it passed with a unanimous vote.
The resolution is copied in full at the end of these minutes dated April 21, 1987,
as document No. 2.
ADJOURNMENT There being no further business, the Harnett County Board of Commissioners meeting
of April 21, 1987, duly adjourned at 9:10 p..m.
Document No. 1.
Stewart, Chairman
Vanessa W. Young, C erk td the Board
Kay Bl4chard, Recording Secretary
RESOLUTION
COUNTY OF HARNETT
THAT WHEREAS, the Harnett County Board of Commissioners is the
governing body of the County of Harnett (hereinafter called "County ");
and
WHEREAS, the County has heretofore agreed with the Buies
Creek -Coats Water & Sewer District of Harnett County (hereinafter
called "District ") to operate and maintain the public sewer collection
system situate in said District; and
WHEREAS, County and District have agreed to extend sewer lines
into the newly annexed southeast area of the Town of Coats
(hereinafter called "Project ") to include the Town of Coats
Recreation Park; and
WHEREAS, the Town of Coats has participated in said planned
construction by designating part of its share of the State Senate bill
monies to the Project; and
WHEREAS, the Project is in conformity with the County's plan for
development; and
WHEREAS, said Project is identified on plans and specifications
by Black ■ Veatch, Inc., Consulting Engineers, said documents being on
file with said engineer as B &V, Inc. Project No. 02906 and the needed
rights of way are shown on a map by said engineer, said map dated May
1986 and recorded in Plat Cabinet C, Slide 161 -C, Harnett County
Registry, references to the above are incorporated herein as a part
hereof; and
WHEREAS, the Board of Commissioners have been advised that the
Project's consulting engineer has delivered engineering maps necessary
for preparing deeds for easements and that further land owners have
been contacted and requested to execute deeds conveying easements for
the needed rights of way; and
WHEREAS, the Board of Commissioners has been advised that some of
the landowners have executed Deeds of Easement but that other
landowners may be unwilling to execute deeds to convey the needed
easements; and further it has been made to appear to the Board that
the acquisition of the easement as shown on the engineering and
surveying maps are absolutely required for the construction and
installation of the Project; and
WHEREAS, the County Manager has heretofore given "notice of
intent to file action to condemn property" to J. L. Stone; Velton Lee
Stone and wife, Delores R. Stone; Donnie Allen Stone and wife, Wilma
C. Stone; Jimmy Wade Stone and wife, Loretta W. Stone; notifying said
persons that the County has intentions to condemn a permanent easement
right of way measuring twenty (20) feet in width, extending
approximately 1423.35 feet from near the northeast corner to a point
27 O.
near the southwest - corner,. across those certain lands shown on a map
of survey entitled "Property of J. L. Stone" dated January 16, 1980,
and prepared by Piedmont. Surveying, said lands are adjoining the Town
of Coats in Grove Township, Harnett County, North Carolina, and being
Lots No. 1, 2,3,4, and the unnumbered parcel as shown .on said map .
and containing. 26.91 acres, more or less. Reference is made to deed
recorded 'in Book 643, Page 895, and Book 700 at Pages 536, 538, 540,
and 542, Harnett County- Registry, which reference is incorporated
herein as a part . of this description ;: within which to construct and
install an underground sewer gravity outfall pipeline and other lines,
wires and pipes .necessary to furnish central sewer service to citizens.
of Harnett County, together with a temporary construction easement
measuring forty (40) feet in width and its center line being the exact
center line of the permanent easement; said notice having
been sent on March 24, 1987; and
WHEREAS, it has been made to appear to the Board of Commissioners
that the County has the power of eminent domain to be exercised in
accordance .with. Articles 1 and 3 of Chapter 40A of the General
Statutes of North Carolina (condemnation), to acquire the needed
rights of way; and
- WHEREAS, it has been made to appear to the Board of Commissioners
that time is of the essence in that bids have already been received on
said Project and that the bid prices received are favorable and within
the funds available. - -
NOW, THEREFORE, as governing body -of the County of,Harnett, the
Board of Commissioners, resolve as follows:
First: That in case condemnation proceedings shall become
necessary in the acquisition of any parcel of land or rights therein
as are necessary to construct and install the aforesaid sewer project .
as shown on the engineering and surveying map, Dallas H. Pope, _County
Manager, be and he is hereby to execute or cause to be
executed in the County's name declaration(s) of taking declaring that
such land, easement or interest therein is taken for the use of the
County and further to file or cause to be filed complaints in the
Superior or District Courts of Harnett County, North Carolina, to
property acquire the needed easement rights of way and specifically to file or cause to be filed a condemnation action for the needed rights
of way as stated across the lands of the persons mentioned, all as
stated aforesaid.
Second: That Dallas H. Pope, County. Manager, be and he is
hereby authorized to determine the compensation- that .. should be
deposited with the Court as a fair and adequate value for the easement
rights of way therein acquired or to be acquired in said
proceeding(s).
Third: That Dallas H. Pope, County Manager and Vanessa W.
Young, County Auditor, be and they are fully authorized to expend
those funds currently on hand in the County's Public Utility Budget to
pay fees and charges, court costs and to deposit compensation amounts
determined to be fair and. adequate - for said land rights to be
acquired.
Fourth: That the County Manager be and he is hereby authorized
to do and perform all acts and matters necessary to carry the intent
and purpose of this resolution.
Duly considered and adopted in regular meeting this. the 21st day
of April, 1987.
By:
Attest:
Vanessa W. Yo g, cfj,erk.
Board of Commis loners for
Harnett County
COUNTY OF HARNETT
Llo d G. Stewart, Chairman
Board of Commissioners for
Harnett County...
2`71
Document No. 2.
RESOLUTION
BUIES CREEK -COATS WATER & SEWER DISTRICT OF HARNETT COUNTY
WHEREAS, the Harnett County Board of Commissioners are the
governing body of the Buies Creek -Coate Water & Sewer District of
Harnett County (hereinafter sometimes called "District "); and
WHEREAS, in anticipation of an extension project of the
District's sewer collection line into the southeastern area of the
Town of Coats to include the Coats Recreational Park and surrounding
areas by installing collection lines within the area, construction of
a pumping station and force mains, the District has caused plans and
specifications to be prepared, said plans and specifications being set
forth in documents in the possession of Black & Veatch, Inc,
Consulting Engineer and noted thereon as B6 V, Inc. Project No. 02906,
which documents are incorporated herein as a part hereof; and
WHEREAS, in response to an advertisement for bids pursuant to
said plans and specifications, the District received various bids as
are more specifically set forth in a bid tabulation summary prepared
by Black & Veatch, Inc., Consulting Engineers the lump sum by each
bidder is set forth in Exhibit "A" attached hereto and incorporated as
a part hereof; and
WHEREAS, said bid proposals have been examined by the consulting
engineer and officials of the public utility department, a discussion
of bids by the consulting engineer is hereto attached as an exhibit
and made a part hereof as if set forth herein; and
WHEREAS, it appears that the low bid of Kinsey Contracting
Company of Dunn, North Carolina in the amount of $156,809.97 is the
lowest bid and that said bid is a responsible bid; and
WHEREAS, it appears to the Board that the anticipating funding
for said project has been or is being obtained and that it is
sufficient to construct the project as anticipated by the Board and
that a construction budget should be adopted as hereinafter set forth.
WHEREAS, it has been made to appear to the Board that all of the
right of ways needed for the planned construction have not been
obtained but that negotiations are continuing and It is anticipated
that the right of ways will be obtained either by Deed of Easement or
by the acquisition of said right of way by condemnation; and
WHEREAS, the governing body desires to authorize the County
Manager to accept the bid of said Kinsey Contracting Company provided
that the rights of way are received as anticipated by the Board and to
further authorize the County Manager to proceed with causing contract
documents to be submitted to the officers of the Board and properly
signed by the Board for an on behalf of the District; and
WHEREAS, provided that all rights of way are obtained, it is the
intention of the Board to authorize the County Manager to do and
perform all acts and things necessary to proceed with the construction
of said project; and
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
First: That Dallas H. Pope be and he is hereby authorized, for
and on behalf of the District, that upon the obtaining of all rights
of way and all other assurances and matters .necessary for the
construction of the aforementioned extension project, to accept the
bid proposal of Kinsey Contracting Company of Dunn, North Carolina in
the amount of $156,809.97; and
Second: That upon said acceptance as aforesaid, the Chairman
and Clerk of this Board are authorized to execute a contract for and
on behalf of the District with Kinsey Contracting Company obligating
the District for the payment as aforesaid for the work to be done as
set forth in the said plans and specifications (B&V, Inc., Project No.
02906) and bid documents; and
Third: That upon the acquisition of all rights of way and the
complen of all other legal requirements, Dallas H. Pope, County
Manager, is hereby authorized to do and perform all things and matters
necessary to cause a contract to be entered into between the District
and the contractor; and
Fourth: That the construction budget for said project attached
hereto and marked Exhibit "B ", be and the same is hereby fully
adopted; and
Fifth: That upon meeting all legal requirements necessary for
said construction project, Dallas H. Pope, County Manager, is hereby
authorized to do and perform all acts and things necessary to cause
the construction of the planned extension of sewer lines, pump station
and forced mains.
Attests
V a..�,1.eA.G.� 1 • V ti
Vanessa W. ling, erk
Board of Commissioners for
Harnett County
By:
BUIES CREEK -COATS WATER & SEWER
DISTRICT OF HARNETT COUNTY
Eloyft G. Stewart, Chairman
Boar of Commissioners for
Harnett County
272
.EXHIBIT "A"
DISCUSSION OF BIDS
HARNETT COUNTY -BUIES CREEK /COATS. WATER & SEWER DISTRICT
WASTEWATER LINES, PUMPING STATION AND FORCE MAIN
B &V, INC. PROJECT 'NO. 02906
A. GENERAL:
Sealed bids were received at 3:00 0.m. on March 3, 1987, at the County
Administrative Building and were publicly opened and read aloud for the Water and Sewer District's wastewater project.
Legal advertisement for bids was carried in the Raleigh News & Observer
and specifications were placed in the offices of Associated General
Contractors and F. W. Dodge Corporation and notices were carried in
bullentins of the Associated General Contractors and F. W. Dodge
- Corporation.
This Discussion of Bids will summarize the opening of construction bids, the project cost and make recommendations for construction contract
awards.
B. BIDS RECEIVED:
Twelve bids were received for Contract I - Section I which included
furnishing and installation of the pumping station, force main and
interceptor at the Coats Park area. Eleven bids were received for
Contract I Section II which included the furnishing and installation
of the collection system for the Hunter's Run area.
The bidding procedures allowed for award of this contract to the bidder
that had the lowest total price for both contract sections. The Certified
Tabulation of Bids is attached to this Discussion.
The Engineers feel that the project was well advertised to the
construction industry and the bids received are the best that can be
expected at this time.
C. LOW BIDS RECEIVED:.
Bids for Contract I - Sections I and II ranged from about $156,800.00 to
about $299,990.00. After checking of the unit price totals for each
section, the following three bidders were lowest:
2.
3.
D.
Kinsey Contracting Co.
P.O. Drawer 1537.
Dunn, N.C. 28334
Temple Grading and
Construction Co., Inc..
Rt. 1 Box 249
Bunn Level, N.C. 28323.
Freedom Constructors, Inc.
of Dunn
P.O. Box 608
Dunn, N.C. 28334
One hundred fifty -six thousand,
eight hundred nine and 97/100.
$156,809.97
One hundred fifty -eight thousand.
Eight hundred seventy -seven and
20/100. $158,877.20
One hundred sixty -two thousand,
twenty -seven and 55 /100.
$162,027.55
PROJECT COST:
The following project costs utilize the low proposal from Kinsey
Contracting, and opinions of costs for the other items listed.
F.
Construction - $156,809.97
Technical Fees 17,700.00
Land & ROW - - 3,000.00
Legal & Administrative 5,000.00
Surveys 7,300.00
Contingencies 10,190.03.
TOTAL PROJECT COST $200,000.00
FUNDS AVAILABLE:
Funding for this project will be provided from State grant funds and wil
require matching local funds as shown below:.
o Harnett County's State Allocation $.81,000.00
o Coat's State Allocation 18,698.00.
o Local Contribution 100,302.00
TOTAL FUNDS AVAILABLE $200,000.00
RECOMMENDATIONS:
The Engineers recommend award of the construction contract for this .
project to the following contractor
AWARD TO: Kinsey Contracting Company
P.O. Drawer 1537
Dunn, N.C. 28334
at the unit price amount of $156,809.97.
Discussion
Harnt2
2'7 ti
G. SUMMARY:
mbc
This Discussion of Bids is offered for information to the County
Commissioners. Black and Veatch, Inc., is prepared to move ahead with
the project in whatever manner the County directs.
This Discussion of Bids is submitted this 17th day of March, 1987.
BY
EXHIBIT "8"
• /Naracdife
H. J. Marziano, "''•,,,
g a d v COLL :G.
1V33 *ia'
BUIES CREEK -COATS WATER 6 SEWER DISTRICT OF HARNETT COUNTY
CONSTRUCTION BUDGET
SOUTHEAST COATS EXTENSION
Be it ordained that the following revenues are committed and that
based upon said anticipation the following appropriations are ordered:
Revenues
Harnett County - State Allocation
Senate Bill Funds
Town of Coats - State Allocation
Senate Bill Funds
Property owner's contribution
Total Funds Available
Appropriations
Construction
Engineering
Land 6 Rights of Way
Legal 6 Administrative
Surveying
Contingencies
$ 81,000.00
18,698.00
100 302.00
$200,000.00
$156,809.97
17,700.00
3,000.00
5,000.00
7,300.00
10,190.03
Total Appropriations $200,000.00