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12011986154 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, DECEMBER 1, 1986 CALL TO ORDER PRAYER MINUTES APPROVED REGULAR MEETING ADJOURNED WEST CENTRAL WATER AND SEWER MEETING CALLED TO ORDER BOND ORDER INTRODUCED The Harnett County Board of Commissioners met in regular session on Monday, December 1, 1986, in the Commissioners Room, County Office Building, Lillington, North Carolina, with, the following members present: Lloyd G. Stewart, Bill Shaw, Rudy Collins, Mack Reid Hudson, and Chairman Jesse Alphin presiding. Others present were: Dallas H. Pope, County Manager; Vanessa W. Young, Clerk to the Board; Rollie J. Wade, Recording Secretary; and Bob Jones, representing the County Attorney's Office. Chairman Alphin called the meeting to order at 9:00 a.m. Commissioner Bill Shaw led the morning prayer. The minutes from the Harnett County Board of Commissioners meeting of November 17, 1986, were approved as read. Chairman Alphin adjourned the regular meeting of the Board. Chairman Alphin stated that pursuant to the various notices given to h and the Harnett County Board of Commissioners as provided by law,he called to order the meeting of the Harnett County Board of Commissione sitting as the governing body of the West Central Water and Sewer District of Harnett County. Attorney John M. Phelps, II, introduced the following bond order which was read at length: "Bond Order Authorizing the Issuance of $2,600,00 Water Bonds of West Central Water and Sewer District of Harnett County WHEREAS, the Board of Commissioners of the County of Harnett, sitting as the governing body of West Central Water and Sewer District of Harnett County, deems it advisable to make the improvements hereinafter described; and WHEREAS, the Board has caused to be filed with the Secretary of t Local Government Commission of North Carolina an application for Commission approval of the bonds hereinafter described as required by The Local Government Finance Act, and the Secretary of the Local Government Commission has notified the Board that the application has been filed and accepted for submission to the Local Government Commission; NOW, THEREFORE, BE IT ORDERED by the Board of Commissioners of the County of Harnett, sitting as the governing body of West Central Water and Sewer District of Harnett County, as follows: Section 1. The Board of Commissioners of the County of Harnett, sitting as the governing body of West Central Water and Sewer District of Harnett County, has ascertained and hereby determines that it is necessary to provide a water system within and without the District, including the acquisition and construction of water mains, distributio lines, storage facilities and a pumping station and meters and includi the acquisition and installation of necessary machinery and equipment and the acquisition of land or rights-in -land required therefore and t pay capital costs of such improvements. Section 2. In order to raise the money required to pay capital costs of providing the improvements as set forth above, in addition to any funds which may be made available for such purpose from any other source, bonds of the West Central Water and Sewer District of Harnett County are hereby authorized and shall be issued pursuant to The Local Government Finance Act of North Carolina. The maximum aggregate principal amount of said bonds authorized by this bond order shall be $2,600,000. Section 3. A tax sufficient to pay the principal of and interest on said bonds when due shall be annually levied and collected. The revenues of the facilities herein before described may be pledged to t payment of the interest on and principal of said bonds if and to the extent that the Board shall hereafter determine by resolution prior to the issuance of said bonds. In such event, the tax in the District to pay the principal of and interest on said bonds may be reduced by the amount of such revenues available for the payment of such principal an interest. Section 4. A sworn statement of the District's debt has been fil with the Clerk of the Board of Commissioners and of the District and i open to public inspection. im rs me a og he 1 ed 155 Section 5. This bond order shall take effect when approved by the voters of the West Central Water and Sewer District, at a referendum. WEST CENTRAL WATER AND SEWER DISTRICT -- RESOLUTION Commissioner Lloyd G. Stewart moved the adoption of the following ADOPTED resolution: BOARD OF COMMISSIONERS REGULAR MEETING CONVENED DEPARTMENT OF TRANSPORTA- TION BOARD OF EDUCATION MAGNOLIA SCHOOL PROPERTY TO BE CONVEYED TO THE COUNTY EMERGENCY GENERATOR BIDS RECEIVED SUBDIVISION PLAT KINNIS CREEK WHEREAS, the bond order entitled, "BOND ORDER AUTHORIZING $2,600,000 WATER BONDS OF WEST CENTRAL WATER AND SEWER DISTRICT OF HARNETT COUNTY ", has been introduced at the meeting of the Board of Commissioners, sitting as the governing body of West Central Water and Sewer District, held on December 1, 1986, and the Board, sitting as the governing body of West Central'Water and Sewer District, desires to provide for the holding of a public hearing thereon and the submission of a statement of debt in connection therewith as required by The Local Government Bond Act; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Harnett, sitting as the governing body of West Central Water and Sewer District, as follows: (1) The public hearing upon said bond order shall be held on the 15th Day of December, 1986, at 7:00 p.m., at the Harnett County Office Building in Lillington, North Carolina. (2) The Clerk of the Board of Commissioners is hereby directed to cause a copy of the bond order to be published with a notice of such hearing in the form prescribed by law in a qualified newspaper no fewer than six days prior to such public hearing. (3) The District's Finance Officer is hereby directed to file with the Clerk of the Board of Commissiners and of the District, prior to publication of the bond order with the notice of such public hearing, a statement setting forth the debt incurred or to be incurred, the appraised value of property subject to taxation by the District and the net debt of the District. The motion was seconded by Commissioner Rudy Collins and was adopted by the following vote: AYES: 5 NAYS: 0 At 9:27 a.m., Chairman Jesse Alphin adjourned the meeting of the West Central Water and Sewer District and convened the regular meeting of the Harnett County Board of Commissioners. Ray Stone, Highway Maintenance Engineer with the North Carolina Department of Transportation appeared before the Board to discuss road matters and situations in Harnett County. Dallas H. Pope, County Manager, informed the Board that the County has received a letter from the Board of Education stating that they will consider in the near future the disposal of the Old Magnolia Avenue School. He explained that when the Board of Education declares that building surplus a decision on the means of disposal shall be made. The County Commissioners have the first option on the building to be used in county government. If the County Commissioners are not interested in the building it will be put up for sale at public auction. Mr. Pope stated that the County has a possible use for this facility and would like for the Old Magnolia School to be conveyed to the County. Following a discussion, Commissioner Stewart moved that the County advise the Board of Education of the County's intent to use this facility; Commissioner Hudson seconded the motion and it carried with a unanimous vote. Chairman Alphin stated that as had been duly advertised, the County would now opened the sealed bids for the purchase of an emergency generator. Dallas Pope, County Manager, publicly opened and read the bids for the generator, which were recorded as follows: Barnes and Powell Electrical Company -- $38,200 D. L. Johnson Electrical Company -- $38,223 Following a discussion, Commissioner Collins made a motion that the Board accept the bids on the emergency generator and that the County Manager and the Engineer on the Project evaluate the bids receive and report back to the Board at its next meeting, Commissioner Shaw seconded the motion and it carried with a unanimous vote. Ervin Dobson, Director of Planning, presented to the Board a plat for Kinnis Creek Subdivision. Following a discussion, Commissioner Collins made a motion that the subdivision plat for Kinnis Creek be approved, Commissioner Shaw seconded the motion and it carried with a unanimous vote. 156 ORDINANCBS-- MOBILE HOME Commissioner Shaw appraised the Board that the Harnett County Mobile & SUBDIVISION; UTILITY' Home Ordinance requires a park when it-it- constructed within five REQUIREMENTS NOT CONSISTENT hundred feet of an existing county water line system to connect the park's water, system with the county systemObut this requirement is not included in the County's subdivision ordinance.y Commissioner Shaw requested that the utility requirements in the County's Subdivision Ordinance be reviewed and .possibly- :amendedfltto include water and sewer provisions as provided in the mobile home park ordinance. NORTHWEST WATER AND SEWER DISTRICT -- ENGINEERING AGREEMENT WITH BLACK & VEATCH, INC. BUDGET AMENDMENT HEALTH DEPARTMENT BUDGET AMENDMENT REGISTER OF DEEDS TAX ATTORNEY`S REPORT LAW ENFORCEMENT CENTER FUNDS RECEIVED RESOLUTION OF APPREC JESSE ALPHIN Dallas Pope, County Manager, presented to the Board for consideration an engineering agreement-with-Black & Veatch, Inc., to provide a feasibility study to construct a water distribution system in the proposed Northwest Water and Sewer .District of Harnett County. The fee for providing these engineering services shall be $3,000. Following a discussion, Commissioner Collins made a motion that the County enter into the agreement with Black & Veatch, Inc., to provide engineering services for the proposed Northwest Water and Sewer District; Commissioner Hudson seconded the motion and it carried with a unanimous vote. Dallas Pope, County Manager, presented, to the Board for their consideration the following budget amendment to the Health Department to cover the fee for the recent audit on this department: Code 10- 7600 -002, Salaries & Wages, Decrease by $3,000 and Code 10- 7600 -004, Professional Services, Increase by $3,000.- 'Following a discussion, Commissioner Stewart made a motion that the budget amendment to the Health Department as presented by Mr Pope be approved; Commissioner Hudson seconded the motion and it carried with•a unanimous vote. Gayle Holder, Register of Deeds, appearedrbefore the Board and requested a budget amendment -to, Code 10- 4800 - 033, Materials & Supplies, to be increased, by $13,400..., Mrs. Holder explained =that these funds will be used to permanently bind 200 real estate -- record- books. Following a full discussion, Commissioner Hudson made a,.motion -that the budget amendment as requested for the Register of Deeds Office be approved; Commissioner Stewart seconded the motion and the motion passed with a unanimous vote. Marshall E. Woodall, Tax Attorney, filed his report for the month of November, 1986, with the Board. Vanessa W. Young, Finance Officer, reported to the Board that the County this morning received .a check in the amount of $250,000 from the Department of Crime Control and Public Safety for use in the construction of space for the Highway Patrol in the County's Law Enforcement Center. TION Commissioner Rudy Collins moved for the adoption of the following resolution in appreciation of Chairman Jesse Alphin for his outstanding service to Harnett County; Commissioner Lloyd Stewart seconded the motion and it passed with a unanimous vote: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION WHEREAS, Jesse C. Alphin, Sr., was elected -in 1974 to the Harnett County Board of Commissioners, serving asiChairman from 1976 to 1986; and has been elected consecutively sine- that-- date, serving twelve years as County Commissioner; and WHEREAS, Jesse Alphin has served as a Director on the North Carolina Association of County Commissioners, Member of the Advisory Subcommittee of the Committee for, Comprehensive Study of the Property Tax System in North Carolina, Member of the -North Carolina Association of County Commissioners Taxation and Finance Steering Committee, Member of the Governor's Department of Commerce Traditional Industries Committee, Member of the County Social Services Board, and has been appointed to many other Boards and Committees; and WHEREAS, Jesse Alphin's professional and excellent leadership in the field of local government has several times won him recognition and citations including his most recent award by the North Carolina Association of. County Commissioners as the North Carolina Outstanding County Commissioner for 1985- 1986; and WHEREAS, his outstanding professional abilities, his deep concern for good government, and his strong commitment to provide better service to all the people of Harnett County has exalted him to a position of honor, respect, and esteem by his colleagues and all who know him; and 15 WHEREAS, being an imaginative and innovative administrator he has provided leadership in the development of many areas of Harnett County; including, (1) the construction of consolidated high schools, (2) the establishment of the Northeast Metropolitan Water District and other water and wastewater districts, (3) the establishment of a Solid Waste Disposal System, (4) the development of an Industrial Training Center, (5) the construction of a county airport, (6) the promotion of economic and industrial development of the County, (7) the construction of a Law Enforcement Center and innumerable other projects. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that: Jesse C. Alphin, Sr., is hereby commended on behalf of all the citizens of Harnett County for his service and contributions to the growth and development of Harnett County. The Board does hereby express our appreciation for his outstanding leadership, integrity, honesty, and hard work that serves as an example to all who have known him. The Board is honored to take this opportunity to recognize one of its finest and most valuable citizens. Done in Open Session, this the First Day of December, 1986. ANNOUNCEMENT OF SWEARING -IN Dallas Pope, County Manager, announced that at 12:00 noon today the CEREMONY swearing -in ceremony of the newly elected officials will be held in the Superior Courtroom at the Courthouse. MEETING RECESSED BOARD OF COMMISSIONERS RECONVENE FOR REORGANIZATION CALL TO ORDER ADJOURN INTO EXECUTIVE SESSION MEETING RECONVENED LLOYD STEWART APPOINTED AS CHAIRMAN APPOINTMENT OF BILL SHAW AS VICE - CHAIRMAN APPOINTMENT OF COUNTY ATTORNEY - -GLEN JOHNSON The Board recessed it regular meeting at 10:15 a.m. in order to hold a reception in honor and in appreciation of Chairman Jesse ALphin. The Harnett County Board of Commissioners reconvened in regular session at 2:00 p.m. in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: Lloyd G. Stewart, Bill Shaw, Rudy Collins, Mack Reid Hudson, and Mayo Smith. Others present were: Dallas H. Pope, County Manager; Vanessa W. Young, Clerk to the Board; Bob Jones, representing the County Attorney's Office; and Holiie Wade, Recording Secretary. Vanessa W. Young, Clerk to the Board, called the meeting to order. Commissioner Collins made a motion that the Board adjourn into executive session for the purpose of discussing personnel matters; Commissioner Hudson seconded the motion and it carried with a unanimous vote. At 3:30 p.m., Vanessa W. Young, Clerk to the Board, reconvened the regular meeting of the Board and asked for nominations for the Chairman of the Harnett County Board of Commissioners. Commissioner Collins nominated Lloyd Stewart as Chairman of the Board, Commissioner Hudson seconded the nomination of Lloyd Stewart as Chairman. Mrs. Young stated that Mr. Stewart had been nominated as Chairman and asked if there were any further nominations. There being no further nominations, Mrs. Young closed the nominations for Chairman of the Board and the following vote was cast in favor of Lloyd G. Stewart as Chairman of the Harnett County Board of Commissioners: Ayes: 5 Nays: 0 Abstained: 0 Absent: 0 Chairman Stewart thanked the Commissioners for the confidence they had placed in him by appointing him as Chairman of the Board. Chairman Stewart opened the floor for nominations for Vice - chairman. Commissioner Hudson nominated Bill Shaw as Vice - Chairman; Commissioner Mayo Smith seconded the nomination of Bill Shaw as Vice - Chairman. Chairman Stewart stated that Bill Shaw had been nominated as Vice - Chairman and asked if there were any further nominations. There being no further nominations, Chairman Stewart closed the nominations for Vice - Chairman and the following vote was cast in favor of Bill Shaw as Vice - Chairman of the Harnett County Board of Commissioners: Ayes: 5 Nays: 0 Abstained: 0 Absent: 0 Chairman Stewart opened the floor for the appointment of the County Attorney. Commissioner Bill Shaw made a motion that W. Glenn Johnson with Johnson & Johnson, P.A., be appointed as the County's attorney; Commissioner Rudy Collins seconded the motion. Upon the motion being placed before the Board, Commissioner Smith stated that he felt the law firm of Bryan, Jones, Johnson, & Snow had served the County well and did not see a need for an additional county attorney. After a discussion, the motion to appoint W. Glenn Johnson as county attorney passed upon the following vote: Ayes: 5 Noes: 0 Abstained: 0 Absent: 0 158 APPOINTMENT OF PUBLIC UTILITIES ATTORNEY- -JOHN PHELPS APPOINTMENT OF TAX ATTORNEY /SOCIAL SERVICES ATTORNEY - -E. MARSHALL WOODALL VETERANS SERVICE OFFICER REAPPOINTED VARIOUS APPOINTMENTS TO COMMITTEES /BOARD GLENN JOHNSON WELCOMED AS COUNTY ATTORNEY TAX SUPERVISOR'S REPORT TAX LISTING DATES PERSONAL PROPERTY SCHEDULE Commissioner Collins moved that John Phelps be appointed as Attorney for Public Utilities; Commissioner Smith seconded the motion and it passed with a unanimous vote. Commissioner Hudson moved that E. Marshall Woodall be reappointed as Attorney for Social Services, Tax Department, and Buies Creek- Coats Wastewater District; Commissioner Collins seconded the motion and it carried with a unanimous vote. Commissioner Collins made a motion that Jean Irvin be reappointed as Veterans Services Officer; Commissioner Shaw seconded the motion and it carried with a unanimous vote. Commissioner Hudson moved for the following appointments of the commissioners to the various boards and committees and for the appointments of the personnel committee; Commissioner Collins seconded the motion and it passed with a unanimous vote:- Social Services Board - -Lloyd G. Stewart Mental Health Board - -Mack Reid Hudson Public Health Board- -Lloyd Stewart " Library Board - -Bill Shaw and Rudy,Collips Production Enterprise Board-- Mack:Reid $.udson Building and Grounds Committee- Bil1 Shaw' Law Enforcement Committee- -Rudy Collins Landfill Program - -Bill Shaw EMS Committee- -Mayo Smith Region "M" Board== MayojSmith Parks & Recreation Committee -- Mayo Smith and Rudy Collins Personnel Committee Appointments are As Follows: County Manager -- Dallas H. Pope Two County Commissioners- -Mack R. Hudson and Rudy Collins Two Department Heads- -Lewis Rosser and Jack Bryan County Employees- -Addie McLean and Pat McKee The Board welcomed W. Glenn Johnson, the newly appointed County Attorney to the meeting. Mr. Johnson stated that it was an honor to have even been considered for this appointment and commended the Board on the foundation they have laid in the development of Harnett County. He pledged to the Board his continued support in the forward movement of this County. Mr. Johnson then took his.seat behind the Board as County Attorney. Bobby Wicker, Tax Administrator, presented toithe Board the report on the activities of his department for the month of November, 1986. Mr. Wicker reported that the Tax Abstracts willsbe mailed out to all Townships during the month of December. ^_::, Abstracts are to be returned to the Tax Office and property listed January 2 through January 31, 1987. The deadline for listing the property will be January 31, 1987 and penalty will begin on February 1, 1987. Extensions requested in writing prior to January 31, 1987, will be extended through April 15, 1987. Mr. Wicker also explained that extensions for inventories which are requested seven days prior to end of listing period will be extended through April 15, 1987. Mr. Wicker filed with the Board the following personal property schedule: Ponies -- $25.00 Horses First Class -- $200.00 Second Class -- $150.00 Third Class -- $100.00 Mules -- $25.00 Cattle Registered Bulls -- $400.00 Unregistered Bulls -- $175.00 Milk Cattle Registered -- $225.00 _ Milk Cattle Not Registered-- $1254Q.. Beef Cattle -- $100.00 to $175.00 Beef Calf -- $75.00 to $100.00 Other Cattle -- $50.00 to $100.00 159 TAX REFUND TO LEONARD HALL REFUSED Poultry - -List all Poultry at $ .50 ea. Swine Feeder Pig 40- 50 lb. $0.85/1b. = $ 38.00 Avg. 50 -200 lb. $0.48/lb. = $ 72.00 Avg. Top Hog 200 -240 lb. $0.45/lb. _ $ 99.00 Avg. Brood Sows 500 lb. & up $0.34/1b. _ $170.00 Avg. Boars 400 lb. $0.28/lb. = $112.00 Avg. Dogs - -List all dogs up to six month of age as males After six months of age, list as males and females Males- -$1.00 Females- -$2.00 Lumber -- $100.00 per thousand Dressed Lumber $130.00 to $150.00 per thousand Cotton - -Prior to last years crop at $250.00 per bale Farm Tractors - -100% less 10% Depreciation Down to a Minimum Other Items by Agreements Cars, Trucks, Etc., - -ADPS Vehicle Pricing System Bobby Wicker, Tax Administrator, reported that at the Board of Commissioners meeting of October 6, 1986, he had requested a tax refund to Leonard C. Hall, c/o Hall Furniture Company, Erwin, NC, in the amount of $172.61, due to bankruptcy. The Board at that meeting had request Mr. Wicker to further investigate the request. Mr. Wicker reported that after reviewing this request, and in accordance with the Machinery Act the request from Leonard Hall was not eligible for a tax refund. The Board accepted this report from Mr. Wicker SHERIFF "S DEPART- Larry Knott, Chief of Administration with the Sheriff's Department, MENT REPORT filed with the Board a report on the activities of the Sheriff's Department for November, 1986. MEETING ADJOURNED 1 1 There being no further business, the Harnett County Board of Commissioners meeting of December 1, 1986, duly adjourned at 4:21 p.m. G J 7 WTI-, L l y Stewart, Chairman Hollie C,0 arQ Q , Recording Secretary Vanessa W. Young, C1 x