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11171986148 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, NOVEMBER 17, 1986 The Harnett County Board of Commissioners met in regular session on Monday, November 17, 1986, In the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: Lloyd G. Stewart, Bill Shaw, Rudy Collins, Mack Reid Hudson and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board; Dallas H. Pope, County Manager; john M. Phelps, representing the County Attorney's office; and Hollie J. Wade, Recording Secretary, were also present. CALL TO ORDER Chairman Jesse Alphin called the meeting to order at 7:00 p.m. PRAYER Commissioner Mack Reid Hudson led the evening prayer. MINUTES APPROVED The minutes from the Harnett County Board of Commissioners meeting of November 3, 1986, were approved as read. AUDIT REPORT Oscar Harris with Oscar N. Harris'& Associates presented to the Board OSCAR N. HARRIS & ASSOCIATES his management letter and audit report on, the financial statements of the County for the period ended June 30, 1986. IN- DIRECT COST PLAN Mr. Pope presented to the Board the proposed contract with David M. DAVID M. GRIFFITH Griffith reference the in- direct cost plan for Harnett County. The Board tabled this contract until the next Commissioners meeting. BIDS REJECTED Dallas Pope, County Manager, appeared before the Board and requested the VEHICLE FOR ADMINISTRATION Commissioners to reject all bids received on November 4, 1986, for the four -door sedan. He explained that in evaluating the bids, they were not compatible and the County would need to readvertise the bids indicating in the bid specifications the specific body style. Commissioner Shaw made a motion that the bids for the four -door sedan be rejected and the County Manager is authorized to readvertise for bids on this vehicle; Commissioner Stewart seconded the motion and it carried with a unanimous vote. WEST CENTRAL WATER AND SEWER DISTRICT John M. Phelps, Attorney, presented for the Board's consideration the following resolution reference the bond application for the West Central Water and Sewer District: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION REGARDING BOND APPLICATION FOR THE WEST CENTRAL WATER AND SEWER DISTRICT OF HARNETT COUNTY WHEREAS, the Harnett County Board of Commissioners sitting as the governing body of the West Central Water and Sewer District of Harnett County, (hereinafter the "Board ") desires to provide a potable public water supply system to portions of the newly created West Central Water and Sewer District of Harnett County (hereinafter "District "); and WHEREAS, it is now necessary to obtain funding to pay the costs of construction of the proposed system through the sale of general obligation bonds of the District; and WHEREAS, the District intends to construct water distribution pipelines, where feasible, in portions of the District and to provide potable water to a number of the District's residents; and WHEREAS, the District's Consulting Engineers have carefully studied the District and have prepared a construction plan which is divided into two phases, with a total cost of approximately 2.37 million dollars; and WHEREAS, the Board finds that the project is necessary and expedient in order to provide potable water to residents of the District, as well as churches, places of business and a school therein; and WHEREAS, the Board desires to make application to the North Carolina Local Government Commission for the approval of the issuance of general obligation bonds of the District in an amount not to exceed $2,600,000.00; and WHEREAS, said amount is adequate and not excessive for the proposal prepared, in that it is sufficient to cover the estimated cost of construction of the water system and to cover any additional increase in cost due to inflation; and WHEREAS, the Board intends to construct the project without an increase in the property tax in the District; and WHEREAS, the estimated cost of water service for a user of the system as projected by the District's Consulting Engineers is not excessive; and WHEREAS, the Board intends to construct the system only in the event that the project is economically feasible; and WHEREAS, during the construction and upon completion of the construction of the system in the District, the debt management policies and the budgetary and fiscal management policies of the District shall be carried out in full compliance with the applicable law; and 149 WHEREAS, the Board desires to move forward with the application to seek approval of the above mentioned general obligation bonds. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS sitting as the Governing Body of the West Central Water and Sewer District of Harnett County that: 1. The District is hereby authorized and directed to file an application with the North Carolina Local Government Commission seeking approval of the issuance of not more than $2,600,000.00 in general obligation bonds of the District. 2. John M. Phelps, II, of the County Attorney's Office is designated as representative of the District for the purpose of seeking the approval of the said bonds and is directed to file application for approval of bonds and to employ bond counsel to represent the District in the authorization and issuance of bonds. Duly adopted this the 17th Day of November, 1986. HARNETT COUNTY BOARD OF COMMISSIONERS BY:s /Jesse Alphin Jesse Alphin, Chairman ATTEST: s /Vanessa W. Young Vanessa W. Young, Clerk WEST CENTRAL WATER & SEWER DISTRICT RESOLUTION Following a discussion, Commissioner Stewart made a motion that the APPROVED foregoing resolution as presented by Mr. Phelps be approved; Commissioner Hudson seconded the motion and it carried with a unanimous vote. ANDERSON CREEK FIRE AND RESCUE, INC., RESOLUTION PRESENTED Attorney John M. Phelps presented for the Board consideration the following resolution regarding Anderson Creek Fire and Rescue, Inc: RESOLUTION REGARDING ANDERSON CREEK FIRE AND RESCUE, INC. WHEREAS, Anderson Creek Fire and Rescue, Inc., (hereinafter the "Corporation ") is a non - profit corporation organized for fire protection purposes; and WHEREAS, The County of Harnett causes to be assessed or levied within the Anderson Creek Fire District (which is served by the corporation) a special tax for the purpose of providing funding to said corporation; and WHEREAS, said corporation desires to borrow funds from the Farmers Home Administration for the purpose of acquiring additional fire fighting equipment; and WHEREAS, in order to procure the said loan it was necessary for the County and the corporation to enter into the "Contract and Agreement" dated February 27, 1986, attached hereto as Exhibit "A "; and WHEREAS, The County has heretofore authorized the terms of the said Contract and Agreement pursuant to its Budget Ordinance, and now desires to ratify and authorize the execution of said Contract and Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT: The County of Harnett hereby approves and authorizes the execution of the "Contract and Agreement" attached hereto as Exhibit "A ". Duly adopted this the 17th Day of November, 1986. EXHIBIT "A" CONTRACT AND AGREEMENT THIS CONTRACT AND AGREEMENT, made and entered into this the 21st day of February, 1986, by and between the COUNTY OF HARNETT, Party of the first part, also referred to as County and the ANDERSON CREEK FIRE AND RESCUE, INC., party of the second part, W I T N E S S E T H: THAT, WHEREAS, N. C. Gen. Stat. 69 -25.5 provides that counties may provide for fire protection in a fire district by contracting with any incorporated nonprofit volunteer or community fire department; and WHEREAS, N.C. Gen. Stat. 159 -13 et. seq. provides that the budget ordinance may be in any form that the Board of Commissioners of Harnett County deems most efficient in enabling it to make the fiscal policy decisions embodied therein, but it shall be so organized that the accounting system will show appropriations and revenues by line items within at least certain funds including a fund for each special district whose taxes are collected by the County of Harnett; and WHEREAS, the party of the second part is a nonprofit corporation organized for fire protection purposes; and WHEREAS, it serves a special tax district created by a vote of the people; and WHEREAS, it is desirous to make application to the United States of America, acting through the Farmers Home Administration, United States Department of Agricultural, hereinafter referred to as the Farmers Home Administration for a loan in the amount of One Hundred Fifty Thousand ($150,000.00) Dollars; and 150 WHEREAS, the county desires to grant a long -term contract to enable the party of the second part to make long -range plans; and WHEREAS, the County desires to standardize all its arrangements with Fire Districts in the County; WHEREAS, the County now assesses and levies a special tax in the amount of fifteen cents per one hundred dollar valuation of all real and personal property in the Anderson Creek Fire District, and by the terms hereof agrees to continue to assess or levy said tax for the term and purposes herein stated. NOW, THEREFORE, in consideration of the premises and for the further consideration of TEN DOLLARS to each other in hand paid, the parties hereto contract and agree as follows: 1. The party of the first part contracts and agrees that it will continue to cause to be assessed or levied a special tax of up to fifteen cents per one hundred dollar valuation of all real and personal property in the Anderson Creek Fire District (which is served by the party of the second part) unless otherwise limited by law and /or a vote of the people; and will collect said tax as a part of the ad valorem taxes of the County of Harnett; and said collection shall continue with the fiscal year 1985 -1986. The amount levied annually shall be based on the needs projected in the budget estimate submitted by the Fire Department of the County and approved by the County Commissioners. 2. That a special or separate fund shall be maintained by the county for funds collected as a result of said special tax. 3. That current taxes, as they are collected by the county, shall be paid to Anderson Creek Fire and Rescue, Inc., by the 31st of each month; that delinquent taxes shall be remitted quarterly. 4. The party of the second part shall provide the necessary equipment and personnel for furnishing adequate fire protection as determined by the North Carolina Department of Insurance, Fire and Rescue Service Division, for all property located within the Anderson Creek Fire District, and it will furnish said fire protection free of charge to all persons and individuals located in said District in an efficient and workmanlike manner. 5. That all funds paid to the party of the second party by the party of the first part shall be used exclusively to provide fire protection within said Anderson Creek Fire District, and to pay other legitimate fire protection expenses including principle and interest on the aforementioned loan made by the Farmers Home Administration. 6. It is agreed that the party of the first part may inspect all books and accounts for the party of the, second part at any time that it shall desire; it is further agreed that the Fire District will present to the County Commissioners an annual audit by a Certified Public Accountant which audit shall be in conformity with existing audit policies of the County. 7. The party of the second part agrees to comply with County budgeting procedures provided for by State Law and agrees to submit budget estimates to the Board of Commissioners on the standard forms used by county department; the party of the second part also agrees to use standard line items for accounting devised or consented to by the County Accountant from time to time. 8. This contract shall extend for a term of twenty (20) years from the date of the Farmers Home Administration loan closing and may be renewed or extended for such term or terms as may be agreed upon by the Fire Department and the County, and may not be transferred or assigned without written consent of the county. 9. The Party of the second part further agrees to file with the County Auditor a true copy of the Articles of Incorporation, existing By -laws and any changes made thereto from time to time; further, the party of the second part agrees to adopt By -Laws which meet all minimum legal requirements and which By- Laws, in addition thereto, have reasonable provisions enabling citizens of the community to participate in the affairs of the corporation at least an annual meeting and vesting in a Board of Directors the authority to manage the affairs of the corporation without a vote of the membership to the extent permitted by N.C. Gen. Stat. Chapter 55A, the North Carolina Nonprofit Corporation Act. IN TESTIMONY WHEREOF, the party of the first part has caused this instrument to be executed by the Chairman of the Board of County Commissioners and attested by the Clerk of the County Board of Commissioners, and the party of the second part has caused this instrument to be signed in its name by its president, attested by its Secretary and its corporate seal hereto affixed, all by order of its Board of Directors duly given. ATTEST: s /Vanessa W. Young Vanessa W. Young, Clerk HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Jesse Alphin, Chairman 151 1 1 ANDERSON CREEK FIRE & RESCUE Following a discussion, Commissioner Shaw made a motion that the RESOLUTION APPROVED foregoing resolution be approved; Commissioner Collins seconded the motion and it carried with a unanimous vote. SOUTH CENTRAL WATER & SEWER DISTRICT LETTER OF CONDITIONS AMENDED RESOLUTION -- ADDING WINTERLOCHEN DRIVE TO SECONDARY ROAD SYSTEM TOWN OF ERWIN REQUEST STREET NAME CHANGED TO ENNIS STREET Attorney John M. Phelps presented to the Board a letter from Farmers Home Administration dated November 3, 1986, which revised the Letter of Conditions dated March 26, 1986 on the South Central Water and Sewer District. Following a discussion, Commissioner Shaw made a motion that the following letter from Farmers Home Administration be accepted and the revisions to the Letter of Conditions approved; Commissioner Collins seconded the motion and it carried with a unanimous vote: November 3, 1986 Honorable Jesse Alphin, Chairman South Central Water and Sewer District P.O. Box 758 Lillington, NC 27546 Dear Mr. Alphin: This letter revises the Letter of Conditions dated March 26, 1986, as follows: - The docket may be completed on the basis $2,769,000.00 and a development grant not - item 15 - District Contribution: Amount $50,000.00 - item 19 - Required users: The number of agreements is 1700. Please execute and return the enclosed Form FmHA 442 -46, Letter of Intent to Meet Conditions. of a Loan not to exceed to exceed $1,695,000.00. of contribution will be users with excuted user Sincerely, Jackie E. McLamb District Director Commissioner Hudson moved for the adoption of the following Resolution as presented by Dallas Pope, County Manager, adding Winterlochen Drive in Lansdowne Subdivision to the State Secondary Road System for Maintenance; Commissioner Shaw seconded the motion and it carried with a unanimous vote: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION NOW, THEREFORE, BE IT RESOLVED THAT THE HARNETT COUNTY BOARD OF COMMISSIONERS do hereby request the North Carolina Board of Transportation to add Winterlochen Drive in Lansdowne Subdivision to the State Secondary Road System for Maintenance Duly adopted this the 17th Day of November, Nineteen Hundred and Eighty-Six. HARNETT COUNTY BOARD OF COMMISSIONERS s/ Jesse Alphin Jesse Alphin, Chairman ATTEST: s /Vanessa W. Young Vanessa W. Young, Clerk The County Manager, Dallas H. Pope, presented to the Board a letter from the Town of Erwin Board of Commissioners requesting the name of Porter Street be changed to Ennis Street. Mr. Pope explained that this street is located in the one -mile planning jurisdiction of the Town of Erwin and therefore the Harnett County Board of Commissioners have to approve the changing of its name. Following a discussion, Commissioner Stewart made a motion that as requested by the Town of Erwin the name of Porter Street be changed to Ennis Street; Commissioner Hudson seconded the motion and it carried with a unanimous vote. CLASSIFICATION AND Dallas H. Pope, County Manager, requested the Board to amend Harnett PAY PLAN AMENDED County's Classification and Pay Plan in the Emergency Services Class by AMBULANCE SERVICE DEPARTMENTdeleting the Class Title Ambulance Service Dispatcher and establishing a new Class Title of Emergency Medical Services Clerk III, Code 0800. The salary grade for this position would be 56 and the salary range would be $10,944 to $13,764. Following a discussion, Commissioner Collins made a motion that the Harnett County Classification and Pay Plan be revised as requested by Mr. Pope; Commissioner Stewart seconded the motion and it carried with a unanimous vote. 152'. BUDGET AMENDMENTS HUD PUBLIC UTILITIES YOUTH SERVICES BUDGET AMENDMENTS APPROVED BUDGET AMENDMENTS TAX DEPARTMENT BUDGET AMENDMENTS APPROVED BUDGET AMENDMENT SOCIAL: SERVICES INSURANCE & BONDS Mr. Pope, County Manager, appeared before the Board and requested the following three Budget Amendments: HUD Budget Code 10- 7500 -003, Salaries & Wages -- Parttime, Increase by $15,000 Code 10- 7500 -005, F.I.C.A. Tax Expense, Increase by $1,074 Mr. Pope - explained that when the budget was .prepared, funds for the salary_of a Parttime position in the Weatherization Program were not included. The revenues for this Salary would be received from HUD. Public Utilities Department Code 30= 8100 -002, Salaries & Wages, Increase'by'$3,210 Code 30- 8100 -005, F.I.C.A. Tax Expense, Increase by $230 Code 30- 8100 -007, Retirement Expense, Increase by $239. Code 32- 8300 -002, Salaries & Wages, Increase by $3,210 Code 32- 8300 -005, F.I.C.A. Tax Expense, Increase by $230 Code 32- 8300 -007, Retirement Expense, Increase by $239 Mr. Pope explained that the purpose of this budget amendment was for an increase in salary. Youth Service Budget Code 10- 7730 -054, Insurance & Bonds, Increaseby $1,350 Mr. Pope explained this amendment was due to obtaining professional liability coverage for the Boards and Volunteers associated with the Youth Services Program Following a discussion, Commissioner Shaw made a motion that the foregoing budget amendments as presented by Dallas Pope be approved; Commissioner Hudson seconded the motion and it carried with a unanimous vote. Bobby Wicker, Tax Administrator, presented for the Board's consideration the following budget amendments Code 10- 4500 -002, Salaries & Wages, Decrease by $5,472 Code 10- 4500 -005, F.I.C.A. Tax Expense, Decrease by $392 Code 10- 4500 -007, Retirement Expense, Decrease by $407 Code 10- 4500 -003, Salaries & Wages-- Parttime, Increase by $6,271 Mr. Wicker explained that the purpose of this budget amendment was to amend the budget amendment for the Tax Department of October 6, 1986 Code 10- 4500 -003, Salaries & Wages -- Parttime, Increase by $275 Code 10- 4500 -005, F.I.C.A. Tax Expense, Increase by $20 Code 10- 4500 -014, Travel & Meetings, Increase by $25 Code 10- 8800 -160, Contingency, Decrease by $320. Mr. Wicker explained that the purpose of this budget amendment was to cover the salaries for parttime personnel employed for a special project to conduct a house -to -house survey in Averasboro Township in association with a petition filed with the Board of Elections to incorporate the Averasboro Community. Following a discussion, Commissioner Collins made a motion that the budget amendments as presented by Mr. Wicker be approved; Commissioner Shaw seconded the motion and it carried with a unanimous vote. Jack Bryan, Director of Social Services, presented to the Board a request to amend his budget, Code 10- 7700 -054, Insurance & Bonds increasing this code by $1,300 to cover the cost of professional liability insurance for his department. Commissioner Collins made a motion that the budget amendment as presented by Mr. Bryan be approved; Commissioner Hudson seconded the motion and it carried with a unanimous vote. AFDC -- EMERGENCY ASSISTANCE Jack Bryan, Director of Social Services, presented to the Board a request to increase the Public Assistance Budget, Code 10- 7710 -145, by $47,000. Mr. Bryan explained to the Board that in the short session of the General Assembly, the Legislation enacted a new program called A.F.D.C. -- Emergency Assistance which is designed to assist people in times of crisis, hopefully to prevent the need for them to become clients of the A.F.D.C. Program. Mr. Bryan stated that this program is a mandate to local' governments and is required to be funded by the Counties. If the County does not fund this program, administrative reimbursement will be held by the State.' Following a lengthy discussion, Commissioner Shaw made -a motion that this budget amendment as requested by Mr. Bryan be approved and that a letter be written requesting that the guidelines for the A.F.D.C.--Emergency Assistance Program be approved; Commissioner Hudson seconded the motion and it carried with the following vote: Ayes 4 Noes 1 Absent 0 Abstained .0 PUBLIC UTILITIES Rodney Tart, Director of Public Utilities, appeared before the Board and requested the following two budget amendments due to increased insurance costs: Code 32- 8300 -054, Insurance & Bonds, Increase by $6,400 Code 32- 8300 -202, Capital Reserve, Decrease by $1,400 Code 30- 8100 -054, Insurance & Bonds, Increase by $6,000 Code 30- 8100 -200, Contingency, Decrease by $6,000 153 1 1 BUDGET AMENDMENTS APPROVED COMMUNITY DEVELOPMENT BLOCK GRANT -- CONTRACT WITH RAGSDALE AMENDED ADJOURNMENT Following a discussion, Commissioner Shaw made a motion that the foregoing budget amendments as requested by Mr. Tart be approved; Commissioner Stewart seconded the motion and it carried with a unanimous vote. Dallas H. Pope, County Manager, requested the Board to amend the proposed contract with Ragsdale Consultants concerning the Community Development Block Grant Riverside Project to include full project administration responsibilities. Following a discussion, Commissioner Shaw moved that the contract with Ragsdale concerning the CDBG -- Riverside Project be amended as requested; Commissioner Hudson seconded the motion and it carried with a unanimous vote. There being no further business, the Harnett County Board of Commissioners meeting of November 17, 1986, duly adjourned at 9:15 p.m. LI Chadrman /) Clerk