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11031986143 Harnett County Board of Commissioners Meeting, November 3, 1986 CALL TO ORDER PRAYER MINUTES APPROVED The Harnett County Board of Commissioners met in regular session on Monday, November 3, 1986, in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: Lloyd G. Stewart, Bill Shaw, Rudy Collins, Mack Reid Hudson, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board; Dallas H. Pope, County Manager; Bob Jones, representing the County Attorney's Office; and Hollie J. Wade, Recording Secretary were also present. Chairman Jesse Alphin called the meeting to order at 9:15 a.m. Commissioner Bill Shaw led the morning prayer. The minutes from the Harnett County Board of Commissioners meeting of October 20, 1986, were read. Commissioner Hudson indicated that the minutes did not record a second to the motion approving the budget amendment for the Airport and asked that this correction be made. The minutes from the meeting of October 20,-1986, were approved with this one correction. DEPARTMENT OF TRANSPORTATION Ray Stone, Highway Maintenance Engineer with the North Carolina Department of Transportation, appeared before the Board to discuss road matters and situations in Harnett County. SR 1518 UNABLE TO OBTAIN RIGHT -OF -WAY NORTHWEST WATER AND SEWER DISTRICT -- PETITIONS TO PROVIDE FEASIBILITY STUDY RESCUE SERVICES NORTHERN PART OF THE COUNTY Mr. Stone stated that in February, 1986, the Department of Transportation had notified the County that the right -of -way department had been unable to obtain the necessary rights -of -way from two property owners on SR 1518 in order to proceed with the paving of this road. They felt that any further efforts on their part would not be productive and had ceased their right -of -way acqusition efforts on this secondary road. The Department of Transportation, at that time, asked the County for any assistance they might could render in obtaining the rights -of -way from these two individuals. The County has attempted since February to obtain the necessary rights -of -way but have been unable to do so. Following a discussion, Commissioner Collins made a motion that this project be deleted and the funds allocated in the secondary program for the paving of SR 1518 be utilized in another project within the County; Commissioner Shaw seconded the motion and it carried with a unanimous vote. Dan Andrews appeared before the Board on behalf of the residents in Buckhorn and Hectors Creek Townships and presented petitions signed by approximately 550 persons in that community requesting the County to furnish a feasibility study of providing water services to the proposed Northwest Water and Sewer District, which would encompass these two townships. Following a general discussion by the Board, Commissioner Collins made a motion that the County conduct a study to determine the feasibility of providing water and sewer services to this area; Commissioner Hudson seconded the motion and it carried with a unanimous vote. Dallas H. Pope, County Manager, appeared before the Board and reported that a committee consisting of Dan Gardner, Captain of the Ambulance Service; Henry Johnson, Emergency Management Coordinator as well as himself had conducted an informal survey to determine the feasibility of providing rescue services to the residents in the north west part of the County. Mr. Pope explained there are three options available: 1. Continue with the operations as it exists now whereby there is a rescue district created in that area called the North Harnett Rescue District, which contracts with Fuquay Rescue to provide rescue services to the citizens in that area; 2. Establish a volunteer rescue unit, which after talking with the citizens in the northern part of the County did not appear to be feasible because there are not many young people who reside in that area and during the day a majority of the persons who could serve on a volunteer unit commute out of the area to work; or 3. The Harnett County Ambulance Service establish a satellite ambulance unit in that community, which would cost approximately $90,000 as start -up expenses and $106,320 as estimated annual operation and maintenance costs. Following Mr. Pope's explanation, Dan Gardner, Captain of the Ambulance Service; Larry Knott, who was the former treasurer of North Harnett Rescue; Dan Andrews and Jerry Blanchard, residents of the area, shared with the Board comments and concerns regarding rescue services in northern Harnett County which included the following: 1. A Rescue Unit being based in Wake County and serving Harnett County; 2. The calls are dispatched out of Raleigh and the dispatchers in Raleigh being unfamiliar with the area in Northern Harnett County has created some confusion in the directions, which has resulted in a 45 minute response time. Fuquay Rescue knows the area but cannot respond until they are dispatched out of Raleigh; 3. Fuquay Varina covers such a large area from above Wake Technical College in Wake County to North of Lillington in Harnett County; and 4. There has 144 PURCHASING -- SEALED BIDS RECEIVED Vehicle for Administration Truck for Landfill Mid -Size Truck for Animal Control Officer Two Used Vans for HPE INDIRECT COST PLAN LEASE AGREEMENT WITH SALMON FOR YOUTH SERVICES OFFICE SPACE been some indication that Fuquay Rescue will request an increase in cost to continue to provide these services. Based on the services provided to Harnett County, they have indicated that the dollars per capita appropriated by Harnett County to Fuquay Rescue are not equal to the funds appropriated per capita by Wake - County and by the Town of Fuquay. After a general discussion by the Board, Chairman Alphin thanked Mr. Pope and the others for their comments and input and stated that the Board would take this report under advisement. Chairman Alphin stated that the County would now open the sealed bids received for the purchase of five vehicles and recognized Dallas Pope, County Manager, to open the bids. Mr. Pope opened and publicly read the following bids which were received: Stephenson Ford 1. Four -Door Sedan in the amount of $14,482.98 2. One -half Ton Truck in the amount of $11,103.72 3. Mid -Size Truck in the amount of $9,648.18 Brock Chevrolet 1. Four -Door Sedan in the amount of $13,642. 2. One -Half Ton Truck in the amount of $10,420. 3. Mid -Size Truck in the amount of $9,405. Collins Chevrolet 1. Four -Door Sedan in the amount of $14,162.84 2. One -Half Ton Truck in the amount of $10,420 3. Mid -Size Truck in the amount of $9,876.14 Sexton Ford - - 1. Four -Door Sedan in the amount. of $13,984 2. One - Hal -f Ton Truck in the amount of $11,031 3. Mid -Size Truck in the amount of $9,667. Carey Motor Company 1. Used Fifteen Passenger Vans -- $10,837.50 each During a general discussion, the. Board members stated that it appears that Brock Chevrolet is. the low bidder on the three new vehicles if his bids are in compliance with the required specifications. The Board also stated that it might be more feasible overall for the county to purchase a large pickup rather than purchasing the mid -size truck. Following this discussion, Commissioner Shaw moved that the County Manager is authorized to study the bids and award the bids on the four -door sedan, the full size pick -up, and the mid-size truck: to the successful low bidder and the County Manager is also authorize to negotiate with the successful low bidder on the mid -size truck to replace it with a full -size truck; Commissioner Hudson seconded the motion and it carried with a unanimous vote. - On the bids for the two 15- passenger_ van,: the County Manager reported to the Board that only one bid was received which was from Cary Motor Company in the amount of $10,837.50 and that the General Statutes permits the County in a purchase to award the bid although only one bid was received without readvertising. After a general discussion, Commissioner Hudson moved that the bid for the two used passenger vans be awarded to Cary Motor Company in the amount of $10,837.50 for each van; Commissioner Stewart seconded the motion and it carried with a unanimous vote. Tim McKinnie, Manager with David M. Griffith, presented to the Board for their consideration a proposal to assist the county in the recovery of indirect costs which are costs incurred in the administration of federal grants and contracts within the County. DMG's fee for this service would not exceed $4,500, and they guarantee that the County will realize increased recoveries double the cost of their fee or DMG will not charge for their services. The Board recognized the County Manager for his comments on this proposal. Mr. Pope stated Mr. McKinnie had presented DMG's proposal to the finance officer as well as himself, and they are in the process of analysing the Indirect Cost Plan as presented with the other department heads involved in this. project. Following a general discussion of the proposal and the services provided by David M. Griffith and Associates, the Board asked Mr. Pope to report back to the Board when the anaylsis of this proposal was completed. Gerald Smith, Director of Youth Services, presented for the Board's consideration a one -year lease agreement between the County and J. W. Salmon and wife, Virginia M. Salmon for office space for Youth Services. Dallas H. Pope, County Manager, explained that for about six months there has been a shortage of space in the offices occupied by Juvenile and Adult Probation and Youth Services, which are housed in what we know as the old FCX building across from the Courthouse. He explained that if the Board approves this lease agreement, Youth Services will move from the old FCX building to the building next door which will give the probation offices the space they need. Mr. Pope informed the Board funds are 145 LIBRARY PROPERTY LIBRARY ANNUAL REPORT SHERIFF'S DEPARTMENT FINGERPRINTING FEE IMAL CONTROL SHELTER ROPOSED CONSTRUCTION EMERGENCY GENERATOR BIDS REJECTED appropriated in the Youth Services Budget for the leasing of this facility. Commissioner Hudson made a motion that the lease agreement between J. W. Salmon and wife, Virginia M. Salmon and Harnett County in the amount of $400 for a twelve month period be approved; Commissioner Shaw seconded the motion and it carried with a unanimous vote: Dallas Pope, County Manager, explained to the Board that when the County purchased the property for the new library facility, adjacent to this property there was a 40' easement deeded to the Town of Lillington and owned by Reba White which the County did not purchase and on which a portion of the library facility will be constructed. Mr. Pope explained that the owner of this property has agreed to deed the property to the County at no cost. Following a discussion, Commissioner Collins made a motion that the County Manager is authorized to secure this property; Commissioner Shaw seconded the motion and it carried with a unanimous vote. Margaret Randall, Director of the Library Program, presented to the Board the annual report on the operations of the Library for the F. Y. 1985 -86. Larry Knott, Chief of Administrations with the Sheriff Department, appeared before the Board and requested authority from the Board for the Sheriff's office to implement the charge of a $5.00 fee for fingerprint cards. Mr. Knott explained there are three major groups to which Fingerprint cards are issued: 1. Criminal; 2. Applicants for Law Enforcement; and 3. Employee groups such as employees going to work for Shearon- Harris or law students before they can be admitted to the BAR Association are required to be fingerprinted and criminal histories ran. He continued to explain that its takes an employee with the Sheriff's Department 30 to 45 minutes to fingerprint a person and this does not include supplies. Mr. Knott stated that the Sheriff's Department would like to Implement a charge of $5.00 per fingerprint card for individuals in the employee category only. A general discussion followed Mr. Knott's presentation, during which the Board commented as to whether the $5.00 charge was sufficient or if the charge should be more. Mr. Knott explained that he did not have a true figure as to what the exact costs are for fingerprinting, but that the $5.00 fee would not cover the expenses. Mr. Pope commented that this fee would cover part of the expenses and it would give the Sheriff's Department an opportunity to get a more accurate figure as to what the exact expenses are for fingerprinting. Commissioner Collins moved that the Sheriff's Office is authorized to charge the fee of $5.00 per fingerprint card for individuals in the employee group, effective immediately; Commissioner Hudson seconded the motion and it carried with a unanimous vote. Dallas H. Pope, County Manager, presented to the Board the proposed plans which have been drafted for the construction of an animal shelter for the County. He explained that the County is continuing to have problems with the present shelter. The animals continue to get out of the dog pound as it now exists, the existing conditions do not allow the animal control officer to separate the animals, and there are continued citizen complaints regarding the County's dog pound. Mr. Pope stated that there is a need to construct an animal shelter whether the County bids the total project or sub out portions of the job. He explained that the facility could be constructed on the Dunn -Erwin Lanfill. Mr. Pope asked for the Board's guidance as to which direction the County wish to take concerning the construction of an animal shelter. The Board directed Mr. Pope to proceed with obtaining the figures for the County to construct an animal shelter. The County Manager, Dallas Pope, reported to the Board on the bids which were received and opened by the Board of Commissioners on October 20, 1986, for the purchase of an emergency generator to provide back -up power for the County's Emergency Operation Center. He explained that when the specifications for the bid were released, it was proposed to locate the generator back of the County Office Building because it was planned for this facility to serve as the Emergency Operations Center. Since the bid opening, the County has gone into a redesign concept and now needs to bid for the temporary installation of the 100 KW Generator back of the County Office Building to be moved to the Law Enforcement Center upon its completion. It is now planned for the Law Enforcement Center to serve as the County Emergency Operation Center rather than the County Office Building. Mr. Pope stated that based on this change, the County would need to reject the previous bids received on the emergency generator and readvertise for new bids based on the redesign concept. Commissioner Shaw made a motion that the bids received on October 20, 1986, for the emergency generator are hereby rejected and the County Manager is authorized to readvertise for new bids; Commissioner Collins seconded the motion and it carried with a unanimous vote. 146 COMMISSIONER SHAW COMMENDED Mr. Pope reported to the Board that at the meeting of October 20, 1986, when Commissioner Bill Shaw requested the County to negotiate the bid on the crawler- tractor, it saved the County $1,600 because the County was able to purchase the crawler tractor at a lower price. Mr. Pope commended Commissioner Shaw on this action. COMMISSIONER SHAW EXCUSED Chairman Alphin excused Commissioner Shaw from the meeting at this time due to a special appointment. FOOD DISTRIBUTION CENTER FUNDS APPROPRIATED BUDGET AMENDMENT HEALTH DEPARTMENT BUDGET AMENDMENT ADMINISTRATION BUDGET AMENDMENT HEALTH DEPARTMENT BUDGET AMENDMENT YOUTH SERVICES BUDGET AMENDMENT EMERGENCY MANAGEMENT TAX ATTORNEY'S REPORT TAX ADMINISTRATOR'S REPORT Dallas Pope, County Manager, requested the Board to establish a new line item in Special Appropriations, Code 10- 8700 -157, in the amount of $1,100,000 to support the Food Lion Distribution Project. Mr. Pope explained that grant monies are available in the amount of $873,000 with the remainder to be provided by the County. Commisioner Stewart made a motion that the budget amendment be approved; Commissioner Hudson seconded the motion and it carried with a unanimous vote. Dallas Pope, County Manager, requested .a budget amendment to the Health Department, Code 10- 7600 -074, Capital Outlay- Equipment, in the amount of $10,420 for the purchase of the truck for. the Animal Control Officer. Commissioner Hudson made a motion that the foregoing budget amendment be approved; Commissioner Collins seconded the motion and it carried with a unanimous vote. Dallas Pope, County Manager, requested a budget amendment to Administration Budget, Capital Outlay -- Equipment, increasing this code by $13,650 to purchase:a vehicle for. the Administrative Department. Commissioner Hudson made a motion that budget amendment as presented by Mr. Pope be approved; Commissioner Collins seconded the motion and it carried with a unanimous vote. Henry Thompson, Director of Health Services, appeared before the Board and requested an amendment to employ two public health nurses for the Home Health Program. He explained that there was not sufficient staff under this Program to handle the case load. Funding for these two nurses will be partially paid by Medicaid and Medicare. After a discussion, Commissioner Stewart made a motion that the following budget amendment to the Health Department be approved; Commissioner Hudson seconded the motion and, it carried with a unanimous vote: Code 10- 7600 -002 Code 10- 7600 -005 Code 10- 7600 -006 Code 10- 7600 -007 Code 10- 7600 -008 Code 10- 7600 -054 , Salaries & Wages, Increase by $24,144 , F.I.C.A. Tax Expense, Increase By $1,727 , Group Ins. Expense, Increase by $1,136. , Retirement Expense, Increase by $1,797 , Workmen's Comp., Increase by $363 , Insurance & Bonds, Increase by $106. Commissioner Collins moved for the adoption of the following amendment to the Youth Services Budget as presented by Gerald Smith, Director of Youth Services, to reflect additional CBA grant monies received in the amount of $12,734; Commissioner Hudson seconded the motion and it carried with a unanimous vote. Code 10 -7730- 003, Code 10- 7730 -005, Code 10- 7730 -011, Code 10- 7730 -014, Code 10- 7730 -021, Code 10- 7730 -026, Code 10- 7730 -034, Code 10- 7730 -054, Code 10- 7730 -057, Code 10- 7730 -074, Code 10- 7730 -022, Part -time Salaries, Increase by $6,000 F.I.C.A. Tax Expense, Increase by $520 Telephone & Postage, Decrease by $300 Travel & Meetings, Decrease by $200 Rent - Bldgs. & Equip., Increase by $1,200 Advertising, Increase_by $100 Supplies -- Rest., Program, Increase by $250 Insurance & Bonds, Increase by $100 Miscellaneous Expense, Increase by $63 Capital Outlay -- Equip., Increase by $1,001. Youth -At- Risk =Camp, Increase by $4,000 Commissioner Collins made a motion that the Emergency Management Budget, Code 10-5250-020, Emergency Response Planning be increased by $4,075; Code 10 -5250 -074, Capital Outlay, be increased by $28,000; Commissioner Stewart seconded the motion and it carried with a unanimous vote. Marshall E. Woodall, Tax Attorney, presented to the Board the report on the Tax Attorney's activities for the month of October, 1986. Bobby Wicker, Tax Administrator, filed with the Board a report on the operations of the Tax Supervisor and Tax Collector Offices for the month of October, 1986. 147 1 1 SHERIFF'S DEPARTMENT REPORT AMBULANCE REPORT SUBDIVISION PLAT DOVELAND SUBDIVISION PLAT POPULAR BRANCH PROGRESS REPORT ZONING RIVERSIDE PROJECT SIZE OF WATER LINE ADJOURNMENT Larry Knott, Operations Officer with the Sheriff's Department, reported to the Board on the activities of the Sheriff's Office for October. A copy of the Ambulance Report was filed with the Board. Ervin Dobson, Director of Planning, presented to the Board for their consideration the plat for Doveland Subdivision. The Board asked questions of Lester Stancil, surveyor for this Plat, and Ervin Dobson concerning the design of this subdivision. Following a discussion, Commissioner Collins made a motion that the Doveland Subdivision Plat be approved; Commissioner Hudson seconded the motion and it carried with a unanimous vote. Ervin Dobson, Director of Planning, presented for the Board's consideration the plat for Popular Branch Subdivision, owned by John R. Williams. Upon review of the plat, Commissioner Collins made a motion that the Popular Branch Subdivision Plat be approved; Commissioner Stewart seconded the motion and it carried with a unanimous vote. Ervin Dobson, Planning Director, filed with the Board a report on the progress of the preparation of a zoning ordinance for Harnett County. The Board discussed the Riverside Project and considered the possibility of changing the size of the water line from an eight inch line to a twelve inch line. Following a discussion, it was the decision of the Board for the line size to remain as an eight inch line as originally proposed in the Community Development Project Application. There being no further business, the Harnett County Board of Commissioners meeting duly adjourne. at 12:25 p.m. KlLi; Ch.irman [S.QJCpa C • (4f.Pll,p Secretary 0 �`/ ✓�.e,o -app! VVI. Clerk G/ '