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06171985594 PUBLIC HEARING ON BTJDGET FOR F. Y.'1985- 85-- JUNE17,1985 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, JUNE 17, 1985 PRAYER The Harnett County Board of Commissioners convened on Monday, June 17, 1985, at 7:00 p.m. in the Commissioners Room, County Office Building, Lillington, North Carolina, for the purpose of holding the public hearings on the. County's General Budget for the F.Y. 1985- 86.and on the Revenue Sharing-Budget for the F.Y. 1985-86 as was duly adver tised. The 'following' commissioners rwere present: Lloyd G. Stewart, M. H. Brock, Bill Shaw, RudyCollins ;and Chairman-Jesse Alphin presiding. Vanessa W.Young, Clerk to the Board ;' Robert Morgan, County Attorney, and Hollie J. Wade, - Secretary were also - present. Commissioner N H.i.Brock led the evening. prayer. PUBLIC HEARING ON Chairman Jesse Alphin called the public hearing on the County's General Budget for BUDGET the F.Y. 1985 -86 to order at 7:21 p.m. and asked that anyone present who would like to comment -on the proposed budget to feel free to do so at this time. PUBLIC SHEARING CLOSED Mansfield. Elmore, Director of Lee- Harnett - Mental' Health, appeared before the Board. and asked the Commissioners to consider allocating an additional $16,000 for Mental Health. He explained that thereis' a need in Harnett County for an additional social worker to handle the outpatient adult service caseload. He stated that without this additional worker, there would bea- waiting list in Harnett County for adult services Mr. `Elmore thanked the Board for any consideration that they might give this request. Dr7 Harrjs with Lee-Harnett Mental Health also appeared before the Board and reiter- ated the need for the additional $16,000 in order to employ a Social Worker for out- patientadult services.: Chairman.. Alphin, asked if anyone else present would like to comment 011 the proposed General Budget. - After. "no one else appeared to comment On the Budget, Chairman Alphin closed the public hearing on the County's General Budget for the 1985 -86 at 7:19 p.m...... PUBLIC HEARING ON ..Chairman Jesse Alphin called to order the public hearing on the County's Revenue REVENUE SHARING Sharing Budget for the F. Y. 1985 -86 at 7:30 p.m, and asked that present who would like to comment on the Revenue Sharing. Budget to feel free to do so at this time.' PUBLIC HEARING CLOSED REGULAR MEETING CALLED TO ORDER M. H. Brock, Budget Officer, reported that the County has appropriated $575,231 its Revenue Sharing Budget for the F.Y. 1985 -86. He explained that these funds be used in the General Fund for the vanous operations of the County. in would Chairman Alphin asked if anyone else present would like to Cement on -the. Revenue Sharing Budget. After no one appeared, Chairxnan Alphin closed the public hearing Chairman Jesse Alphin called to order at 7:31 p.m.- :the regular zneeting of the Harnett County Boardof Commissioners with all Commissioners present. The Clerk to the - Board, County Attorney, and Recording Secretary were also present. INUTES APPROVED The minutes from the Harnett County Board of. Commissioners meeting of June 3, 1985, '" were approved as read. BUDGET ORDINANCE Vanessa W. Young; Finance -. Officer, presented to the Board for their consideration FUND the following Budget Ordinance on the County's General Fund for the F.Y. 1985 -86:. BUDGET ORDINANCE ,. BE IT ORDAINED by the Board of. Commissioners of; Harnett County, North Carolina: Section 1. Thefollowing amounts are hereby appropriated in':theGeneral Fund operation of the county government and its activities for the fiscal year beginning July 1, 1985, and ending June 30,'.1986,- in.. accordance with the chart of accounts heretofore established .Eor the county Governing Body 79,820. Administration 109,012. Board of Elections 72,990. Finance Department_- 68,893. Data Processing 45,234. Tax Department 258.740 . 1 Register of Deeds 132,862. Facilities Fees 42,380. Public Buildings 279,670. Sheriff's Department 1,300,762. Communications 153,296. Emergency Management 44,863. Fire Department 44,500. Ambulance Service 327,048. Transportation & Maintenance 61,229. Inspections 95,858. Airport 571,000. Sanitation Landfill 488,380. Division of Soil & Water 31,964. Industrial Development Commission 73,813. Planning Department 51,982. Agriculture Extension & Home Agents 130,496. Dept. of Human Resources 450,000. H U D 75,392. Health Department 1,064,235. Social Services 1,628,362. Public Assistance 1,307,612. Youth Services 50,820. Veterans Service Office 22,450. Mental Health 107,390. Library 174,282. Parks & Recreation 103,755. Non - Departmental 25,000. Special Appropriations 4,857,525. Contingency Fund 45,000. Section 2. The appropriations to'the Board of Education shall be made from any funds which are dedicated to the use of the schools from general county revenues to the extent necessary. All projects using county money shall be approved by the Harnett County Board of Commissioners. Section 3. The Budget Officer is hereby authorized to use $5,000 of the contingency fund to give salary adjustments during this fiscal year where he feels they are necessary. Section 4. It is estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1, 1985, and ending June 30, 1986: Current Year's Property Tax 6,510,350. Prior Years Taxes 170,000. Animal Taxes 9,000. b Tax Penalties &";interest' Privilege Licenses Fire & Rescue Districts IntergovernmentalRevenue Other Revenues Fund Balance Less Refunds & Releases 70,000, 2,500. 581,625. 3,085,908, 3,639,572. 320, 090.. (13,450:) 14,376,715. Section 5. The follow.tng amounts are hereby appropriated in the Revaluation Fund for the purposes consistent with the revaluing of property in Harnett County beginning July 1,..1985,.and ending June 30, Revaluation Fund. - 177,000. -- Section .6 It is estimated that the following revenues will be available in the Revaluation Fund for the fiscal year beginning July 1,1985 , and ending June 30.,1986: Contribution from General Fund 20,000. Interest on Investments 3.,000. Fund Balance 154,.000. 177,000. Section 7. The following amounts are hereby appropriated in the Revenue .SharingFundfor the purposes consistent with Federal Law Regulations for the fiscal year beginrnng July 1, 1985, and ending 30,., 1986: Contribution to General FuncL 575,231.: Section 8 It is estimated that the following revenues will be available. in the Revenue Sharing Fund for the fiscal year beginning July 1, 1985, and ending June 30,1986: Interest. on Investments Revenue Sharing Grants. - Fund Balance 10,000. 505,231. 60,000. 575,231. Section 9 The following anounts are hereby appropriated in the Harentt County Public Utilities Department for -the Water Fund for the fiscal year beginning July 1, 1985, and ending June 30;..1986: Water Fund 589.870. Section.10.' It is estimated that the following'revenueswill be available in the Harnett County. Public Utilities Department for, the Water Fund for the fiscal year beginning July 1, 1985, and ending June 30, 1986: Intereston'Investments Sales Tax Reimbursement Water Fees Other Revenues Lease Fund Balance 10,000. 1;600. 357,970. 9,300. 185,000. 26,000. 589,870. 1 1 Section 11. The following amounts are hereby appropriated in the Harnett County Public Utilities Department for the Sewer Fund for the fiscal year beginning July 1, 1985, and ending June 30, 1986: Sewer Fund 464,070. Section 12. It is estimated that the following revenues will be available in the Harnett County Public Utilities Department for the Sewer Fund for the fiscal year beginning July 1, 1985, and ending June 30, 1986: Interest on Investments FHA Borrowed Interest Sewer Fees Other Revenues 4,000. 104,820. 334,000. 21,250. 464,070. Section 13. The following is the salary schedule for the Harnett County Board of Commissioners for the fiscal year beginning July 1, 1985, and ending June 30, 1986, as in accordance with G.S. 153A -28 Chairman 325. per month and G.S. 153A -92: 200. travel per month Commissioner 300. per month 200. travel per month Commissioner serving as County Manager 00. 00. travel Section 14. There is hereby levied a tax at the rate of Eighty Nine (.89') per one hundred dollars ($100) valuation of property listed for taxes as of Jnauary 1, 1985, for the purpose of raising the revenue listed as "Current Years Property Taxes" in the General Fund in Section 3 of this ordinance. This rate of tax is based on an estimated total valuation of property for the purpose of taxation of $770,000,000 and an estimated collection rate of 95 percent. The estimated rate of collection is based on the prior years collections of approximately 95 percent. Section 15. The Budget Officer is hereby authorized to transfer appropriations within a fund as contained herein under the following conditions: a. He may transfer amounts up to $1,000 between objects of expenditures within a depart- ment with an official report on such transfers at the next regular meeting of the Board of Commissioners b. He may not transfer between departments of the same fund. c. He may not transfer any amount between funds nor from any contingency appropriation within any fund. Section 16. There is hereby levied a tax at the rate of three cents (30 per one hundred dollars ($100) valuation of property listed for taxes as of January 1, 1985, located within the Special Averas- boro School District for the raising of revenue for said Special School District. This rate of tax is based on an estimated total valuation of property for the purposes of taxation of $184,904,405 and an estimated collection of approximately 95 percent. There is appropriated to the Special Averasboro School District the sum of $60,000 for use bu the Special School District in such manner and for such expenditures as is permitted by law from the pro- ceeds of this tax and any other revenue otherwise accruing to said Special School District. Section 17. There is hereby levied the following tax rated per hundred dollars ($100) valuation of property listed for taxes as of January 1, 1985, located within the Special Fire Districts, for the raising of revenue for said Special Fire Districts, as follows: BUDGET ORDINANCE GENERAL. FUND ADOPTED BUDGET ORDINANCE REVENUE.. SHARING. BUDGET ORDINANCE REVENUE. SHARING ADOPTED VANESSA YOUNG RE- APPOINTED.. FINANCE OFFICER AND CLERK TO. THE, BOARD. Fifteen cents. Angier Black River Emergency Ambulance. & Rescue, Inc.. Thirteen cents Averasboro Fire. District Five cents Benhaven Fire District Fifteen cents Benhaven Rescue District Five. cents Eight. cents Boone Trail Emergency Services, Inc. Fifteen cents 150.. Buies Creek Fire District Ten cents 100. Cypress Creek Fire District' Fifteen cents 150 Erwin Fire District Seven cents.70: Flat Branch Fire District : Fifteen cents 150. Flatwoods Fire: District Fifteen cents 150': Grove Fire District Eight cents 80' Northern Harnett Rescue .District our cents Spout - :Springs Fire District: Fifteen cents 150. Summerville Fire District Anderson Creek Fire District Black' River ire. District 150 130 50 150 50 80 40 Thirteen cents 130 Following the presentation of the Budget Ordinance, Commissioner Shaw made a motion that the Board adopt the foregoing Budget Ordinance 011 Harnett County's General Fund for the F.1' 1985 -86; Commissioner: Collins seconded the motion and.it- passed upon the following vote: Ayes: 5...,.Noes: 0 Absent: 0 Abstained: 0. Vanessa W. Young, Finance Officer, presented to the Board for their consideration the following Budget ordinance on the County's Revenue Sharing. Budget, for the F. Y,. 1985 -8 BUDGET ORDINANCE BE IT ORDAINED by the Board. of Commissioners of Harnett County, North Carolina: Section 1. The following amounts are hereby appropriated in -the Revenue Sharing. Fund for the purposes consistent with Federal Law. Regulations for the fiscal gear' beginnang July 1, 1985, and ending June 30,1986:. Contribution to General Fund 575,231 Section 2. Revenue Sharing Fund'. for the fiscal year beginning July 1, 1985, and ending June 30, 1986:. It is estimated that the following revenues .. will be avi1ab1ein the Interest on Investments Revenue Sharing Grants Fund Balance 10,000' 505,231.' 60,000. 575,231. its presentation, Commissioner Collins made a motion that the foregoing Revenue Sharing Budget for Harnett County. for the Fiscal Year 1985 -86 be adopted;.,. Cornmissioner Shaw seconded the motion and it passed upon the following vote: Ayes: 5 Noes: !0 `Absent: 0 Abstained: 0 Commissioner Shaw made amotion that Vanessa W. Young be Finance Officer of Harnett County and Clerk to the Board sioners; Commissioner Collins seconded the motion and it vote reappointed for one year as of Commissioners; Commis- carried with a unanimous 6 THOMAS ALLEN RE- APPOINTED TAX COLLECTOR AND TAX SUPERVISOR Commissioner Collins made a motion that Thomas Allen be reappointed as Tax Superviso of Harnett County for two years and reappointed as Tax Collector of Harnett County for one year; Commissioner Shaw seconded the motion and it carried with a unanimous vote. M. H. Brock stated that the oaths of office would be administered to Ms. Young and and Mr. Allen at the first Monday meeting in July. UNIVISION PROGRESS John Cochran, representative from Univision, appeared before the Board and presented REPORT a progress report on the installation of cable in Harnett County. He explained that since the last Board meeting, he has been able to obtain corporate approval on pro- viding cable to Western Harnett (Anderson Creek Area, Old Farm); Lake Small; Wonder - town, Chicora Country Club; one mile out of Angier toward the Wake County Line; and down Highway 55 from Erwin to Coats. He stated that Univision would have cablevision operating in these areas by the first of January, 1986. Following a lengthy discus- sion, Commissioner Brock made a motion that within 30 days Univision provide to the County a map indicating the areas in Harnett County they intend to serve and a time- table listing when they will have cablevision operating in these areas; Commissioner Stewart seconded the motion and it carried with a unanimous vote. INTRADEPARTMENTAL M. H. Brock, Budget Officer, presented to the Board the following report on the BUDGET TRANSFERS intradepartmental budget transfers as in accordance with Section 13(A) of the F.Y. 1984 -85 Budget Ordinance. As specified in the Budget Ordinance each of these transfers are$1,000 or less. Date of Transaction $1,000. BUDGET TRANSFERS Department and Code 10 -09 -84 Parks & Recreation 8200 -015 Maintenance & Repair, Decrease $1,000.00 8200 -074 Capital Outlay, Increase $1,000.00 10 -15 -84 Planning Department 7200 -016 Maintenance & Repair, Increase $1,000.00 7200 -074 Capital Outlay, Decrease $1,000.00 01 -04 -85 Animal Control Porgram 5700 -021 Building & Equipment Rent, Increase $50.00 5700 -033 Materials & Supplies, Decrease $50.00 01 -30 -85 Facilities Fees 4900 -033 Materials & Supplies, Decrease $1,000.00 4900 -074 Capital Outlay, Increase $1,000.00 03 -20 -85 Library 8100 -013 Utilities, Decrease $1,000.00 8100 -033 Materials & Supplies, Increase $1,000.00 03 -20 -85 Data Processing 4450 -057 Miscellaneous Expense, Decrease $1,000.00 4450 -074 Capital Outlay, Increase $1,000.00 03 -27 -85 Parks & Recreation 8200 -031 Automotive Supplies, Decrease $200.00 8200 -074 Capital Outlay, Increase $200.00 03 -29 -85 Tax Department 4500 -033 Materials & Supplies, Increase $500.00 4500 -045 Contracted Services, Decrease $500.00 03 -29 -85 Public Buildings 5000 -017 Maintenance & Repair, Increase $300.00 5000 -054 Insurance & Bonds, Increase $663.00 5000 -57 Miscellaneous Expense, Decrease $963.00 03 -29 -85 Emergency Management 5250 -002 Salaries & Wages, Decrease $500.00 5250 -014 Travel & Meetings, Increase $500.00 03 -29 -85 Inspections 5600 -033 Materials & Supplies, Increase $300.00 5600 -074 Capital Outlay, Increase $250.00 5600 -014 Travel & Meetings, Decrease $550.00 03 -29 -85 Governing Body 4100 -026 Advertising, Increase $1,000.00 4100 -053 Dues & Subscriptions, Decrease $1,000.00 04 -01 -85 Veteran's Service 7800 -016 Maintenance & Repair, Increase $30.00 7800 -014 Travel & Meetings, Decrease $30.00 0 BUDGET AMENDMENT YOUTH SERVICES SOCIAL SERVICES. CBA FUNDS Date;' of Transaction Department and Code 04-01-85 Agricultural Extension. 7300 -016 Maintenance & Repair, Increase $600.00 7300 -074 Capital Outlay, Decrease,$600.00 05 -08 -85 - 05 -21 -85 05 -22 -85 - 05 -23 -85 05 -30 -85 06 -05 -85 06-07-85 06 -07 -85 06 -13 -85 Planning ;.Department 7200-011 Telephone & 7200 -016 Maintenance 7200- 033-Materials & 7200-160 Contingency Postage, Increase `$200.00 & Repair,..Increase$100,00. Supplies, Increase $100.00. Fund, Decrease $400.00 Central Maintenance 5550- 017 Maintenance & Repair, Decrease $1,000.00 5550-033 Materials & Supplies, Increase $1,000..00 - Register of Deeds 4800- 033 - :Materials & Supplies, Decrease-$900.00 4800-074 Capital Outlay, Increase $900..00 Register of Deeds 4800-033 Materials & Supplies, Decrease$250.00 4800- 012 Printing . cc- Binding, Increase $250.00.,. Ambulance. Service _. 5400-016 Maintenance & Repair, Decrease $900.00 5400 -014. Travel & Meetings,- Increase '$450.00 5400- 035: Laundry ,& Dry. Cleaning, Increase $450.00 Tax Department 4500 -016 Maintenance & Repair, Increase $220.00 4500 -057. Miscellaneous Expense, Decrease. $220.00 Sheriff's Department 5100 -035 Laundry & Dry Cleaning, increase $1,000,00 5100 -056 Crime Pre enti.on, Decrease $1,000.00 Sheriff's Department - 5100 -036 Uniforms, Increase $75.00 5100-033 Materials & Supplies, Decrease $75.00 Animal Control 5700 -002` Salaries & Wages, Increase $850.00 5700 -017 Maintenance & Repair, Decrease. $850.00. METRO $1000 BUDGET TRANSFERS Date of Transaction 02 -12 -85 03 -21 -85 03 -27 -85 05- 20 -85. 05-22-85 05 -22 -85 06 -12 -85 Department and Code: Sewer Fund 32- 8300 -.017 Maintenance.& Repair Vehicle- Increase $500.00'; 32 -8300 -031 Automotive Supplies-Decrease $500.00 Sewer Fund 32- 8300 -034 Chemicals - Increase $500.00 32- 8300 -202 Capital Reserve - Decrease $500.00 Water Fund - 30-8100-017 Maintenance Vehicle - Increase $500.00 30- 8100 -031 Automotive Supplies-Decrease $500.00 Water Fund 30- 8100 -017 Maintenance & Repair- Increase $300.00 30- 8100 -031 Automotive Supplies-Decrease $300 00 Water Fund 30- 8100 -120 Capital Reserve - Decrease $500.00 30 -8100 -068 Board Members - Increase $500.00 Water. Fund 30 -8100 -120 Capital Reserve - Decrease $250,00 30- 8100 -011 Postage-Increase $250.00 Water Fund 30- 8100 -034 Chemicals - Increase; $500 :00.... 30-8100-120 Capital Reserve- Decrease - $500.00 Commissioner Collins made a motion -that the following budget amendment be approved; Commissioner Shaw seconded the motion and it carried with a unanimous vote: Code 7730 -002, Salaries & Wages, be decreased by $2,388,00 Code 7700 -069, Specialized Foster Care, be increased by $2,388.00 601 RESOLUTION RE: Vanessa W. Young, Finance Officer, presented to the Board for their consideration OVER - EXPENDED a resolution authorizing her to pay any and all necessary expenses for the year BUDGETS ending June 30, 1985. Commissioner Brock made a motion that the Board adopt the following resolution as presented by Ms. Young; Commissioner Stewart seconded the motion and it carried with a unanaimous vote: CONTRACT WITH JOHNSON CONTROLS HARNETT COUNTY, NORTH CAROLINA. RESOLUTION WHEREAS, it appears that several budgets of the General Fund of Harnett County will be over - expended during the Fiscal Year 1984 -85; and WHEREAS, it will be necessary to overspend these budgets in the due process of operation of the several budgets. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT that the County Finance Officer is hereby authorized to pay any and all necessary expenses of the several departments in the operation of their offices. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman ATTEST: s /Vanessa W. Young Clerk to the Board Commissioner Shaw presented to the Board for their consideration the contract with Johnson Controls on the HVAC systems for Harnett County in the amount of $23,470, which is the same price as last year's contract. He explained that the Pineview Building has been deleted from the contract and the Industrial Training Center had been added. Commissioner Shaw made a motion that the Contract with Johnson Controls in the amount of $23,470 be approved; Commissioner Brock seconded the motion and it carried with a unanimous vote. AMBULANCE REPORT A copy of the Ambulance Report for the month of May, 1985, was filed with the Board. DUNN -ERWIN LANDFILL Commissioner Shaw reported to the Board that he is concerned over the rapid pace ADDITIONAL PROPERTY in which the Dunn Landfill is filling up. He stated that the County needs to move as rapidly as possible in obtaining the additional land adjoining the Dunn site. He stated that he realized that there is not much the County can do until the survey of the land is complete. Following a discussion, Commissioner Shaw made a motion that Chairman Alphin be and he is hereby authorized to execute a contract concerning the leasing of the Johnson - Daniels property upon the completion of the survey and that the contract be in keeping with the stipulations as stated in the option the County has already executed; Commissioner Stewart seconded the motion and it carried with a unanimous vote. "JAWS -OF- LIFE" FOR Commissioner Stewart reported to the Board that Boone Trail Emergency has indicated BOONE TRAIL EMERGENCY to the County that they wish to purchase a "Jaws -of- life" rescue tool at the cost of approximately $7,624. It was explained that it has been the policy of the County ih.'the past, upon a request by a rescue unit, to purchase a "jaws -of- life" rescue tool for the rescue unit in lieu of the County's $5,000 contribution. Commissioner Stewart made a motion that the County out of its F.Y. 1985 -86 budget purchase a "jaws -of- life" rescue tool for Boone Trail Emergency Service in lieu of its annual $5,000 contribution, realizing that the Rescue Tool will exceed the price of $5,000; Commissioner Collins seconded the motion and it carried with a unanimous vote. ADJOURNMENT There being no further business, the Harnett County Board of Commissioners meeting of June 17, 1985, duly adjourned at 8:45 p.m. Chair 4.2-L atk-i Secretary /y 042 Clerk