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02201984HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, FEBRUARY 20, 1984 CALL TO ORDER PRAYER MINUTES APPROVED 011 The Harnett County Board of Commissioners met in regular session on Monday, February 20, 1984, in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: M. H. Brock Bill Shaw, Rudy Collins, Lloyd Stewart, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board, and Robert Morgan, County Attorney, were also present. Chairman Jesse Alphin called the meeting to order at 7:30 p.m. Reverend Stroud led the evening prayer. The minutes from the Harnett County Board of Commissioners meeting of February 6, 1984, were approved as read. PUBLIC HEARING Chairman Jesse Alphin adjourned the regular session of the Board at 7:40 COMMUNITY DEVELOPMENT PRO- p.m. and called to order a public hearing concerning Harnett County JECT applying for a Small Cities Community Development-- Revitiilization Block Grant. Mr. Alphin recognized M. H. Brock, County Manager, to further explain the purpose of the hearing. REQUEST FOR CITIZENS INPUT PUBLIC HEARING CLOSED MAKE CD APPLICATION FOR RIVERSIDE PROJECT AIRBORNE MUSEUM M. H. Brock, County Manager, informed those present that the purpose of the public hearing tonight is to obtain citizen input into the identifica- tion of community revitilization needs and desired community revitilization activities for Harnett County. Mr. Brock stated that he has received numerous contacts from persons in the County who are interested in construct ing a water system in the Riverside community and stated that he saw several of these persons present tonight. He asked that they feel free to speak on the project, and he also encouraged others to come forward and comment on any projects they might be interested in constructing with these funds. Mr. Brock then recognized Skip Green, the County's consultant on this pro- ject. Skip Green gave a brief summary on the background of the Community Develop- ment Program, its purpose, an explanation of the funding, and the schedule that would be followed concerning this application. Mr. Green then opened the meeting for public comment. Stanley Price appeared before the Board on behalf of the citizens in the Riverside Community and requested that the County make application for a Small Cities Community Development -- Revitilization Block Grant to construct a water system in the Riverside community. Dr. Stroud spoke before the Board and stressed the need of constructing a water line in the Riverside Community. Rev. Grant Price appeared before the Board and requested that he go on record as supporting the necessity of constructing a water system in the Riverside Community. Skip Green asked that any one else present who would like to comment concerns ing the application for a Community Development Grant to feel free to do so at this time. No one else appeared before the Board to speak on the application. Mr. Green turned the hearing back over to Mr. Brock. Mr. Brock asked that everyone present who was n support of making an application for a Community Development -- Revitalization Block Grant to construct a water system in the Riverside community to please let it be known by raising their hand. Approximately 68 persons were present and all raised their hand in favor of this project. Mr. Brock turned the hear- ing back over to Mr. Alphin. Chairman Jesse Alphin closed the public hearing at 8:30 p.m. and reconvened the regular meeting of the Board. Commissioner Shaw made a motion that the County make application for a Small Cities Community Development-- Revitilization Block Grant for the construction of a water system in the Riverside Community; Commissioner Stewart seconded the motion and it carried with a unanimous vote. Pat Pope appeared before the Board as spokesperson for the General William C. Lee Memorial Commission, Inc., and requested that the County appropriate in its budget $5,000 a year for four (4) years to help share in the cost of constructing the homeplace of General William C. Lee into an Airborne Museum. Mr. Pope explained to the Board that the home of General Lee ( "Father of the Airborne ") is being transformed into a museum memorializing his life and his magnificent role in the history of the Airborne. Mr. Pope continued to explain that each room in the Home will be a time capsule in the life of General Lee. As you walk through the museum, you will become aware of how General Lee dedicated his life to make the Airborne soldier a reality for the United States. Mr. Pope also discussed with the Board how this project will be financed .and the positive input the Commission has received from the. of Harnett County, Ft. Bragg, and others in regards to the construction of this project. Following ,a discussion of the Airborne Museum and comments by Hoover Adams concerning the life history of General.Lee and his endorsement of this project, the Board informed the Commission. that they would consider this request in the F. Y. 1984-85 budget. COUNTY AUTHORIZED TO PUR- M. H. Brock, County Manager, appeared before the Board as spokesperson for CHASE COMPUTER SYSTEM FROM the County Computer Committee. He reported that at, the Commissioners meet- TOTAL DATA ing of December 5, 1983, the Board appointed a committee to study the bids which were received on December 1 for a data processing system for the County. Mr. Brock explained to the Board that this Committee has put num- erous hours into researching these bids. The Committee hired a consultant to review the proposals, held vendor conferences with each of the vendors, visited several different counties to see the various computer systems proposed, made telephone calls to the users, and held several other meeting. Mr. Brock stated that the Committee, after doing much research, recommends the bid be awarded to Total Data Systems, Lillington, North Carolina. Mr. Brock explained that the Committee's first choice was IBM but because their bid was out of compliance, the Committee could not recommend them. Following a discussion and input by the other Computer Committee members, Commissioner Collins made a motion that the Board accept the Committee's recommendation and award the bid for System A to Total Data Systems, Lillington, North Carolina; Commissioner Shaw seconded the motion-and it carried. LAW ENFORCEMENT CENTER ONE -HALF CENTS TAX AMBULANCE SERVICE' REQUEST FOR PART- TIME PERSONNEL SUBDIVISION PLAT LINDA K. BURNETTE BUDGET-AMENDMENT INDUSTRIAL DEVELOPMENT RESOLUTION MAKING APPLICA- TION FOR CLEAN WATER BOND MONEY FOR HIGHWAY 421 WEST OF LILLINGTON AND OLD WIRE ROAD Commissioner Bill Shaw reported that the Law Enforcement Center Committee has been looking at several sites for the purpose of constructing this Center. He explained that the Countyhasreceived five proposals from .. property owners to sell their land for this purpose.- .CommissionerShaw stated that after visiting the sites and having an appraisal perform on this, property, it is the Committee's recommendation that the County purchase a ten acre tract on Edwards Brothers Drive at the cost of $5,000 per acre from the Rosses (C. Reid Ross, Joe Hall - .Ross, & Virginia McKay Ross) for the purpose of constructing a law enforcement center The Rosses also stated in a letter to the Board that they would make a contribution of $2,500 to the Center. Following a discussion, Commissioner Shaw made a motion that the Board purchase -this site from the Rosses at the price of $5'.,000 per acre for the construction of a Law Enforcement Center; Commis sionerCollins seconded the motion; and it carried. M. H. Brock, 'CountyManager,- reported to the Board that the County has received its first 2 cents sales tax contribution in the amount of $137,302 He reported that in accordance with the laws governing this sales tax contribution, $54,921 would go to the Board of Education, which leaves $82,381 to be used in the construction of the Law Enforcement Center. The Board had earlier pledged to use this sales tax money to construct this Center. Dan Gardner, Captain of the Harnett County Ambulance Service, appeared before the' -Board and requested that his department. be appropriated $5,000 to hire part -time help.` He stated that he does have dedicated personnel, but he -needs some part -time personnel to help cover the runs when his people are - sick. or would like to take vacation leave, - Following a discus - sign, the Board appointed a committee of Dan Gardner, Tom Lanier, Commis- sioner Collins, and M. H. County Manager, to review this request and bring their recommendation back to the Board. Commissioner Collins made a motion that the Subdivision Plat, owned by Linda .K.Burnette, in Hector'sCreek Township be approved; Commissioner Shaw seconded the motion and it carried. Commissioner Brock made a motion: that the Industrial Development Budget, Code 612 -021 be increased by $3,000 for the rent on the Industrial Training Center; Commissioner Shaw seconded the motion and it carried. Commissioner -Brock made a motion that the Board adopt the following resolution in reference to Harnett County making application for Clean Water Bond noney to fund '. the construction of extending a water line up highway 421 west of Lillington and along NCSR 1769, Commissioner Stewart seconded the motion and it carried: WHEREAS, the North Carolina Clean Water' Bond Act, of 1977 has authorized the making of grants to aid eligible units of government in financing the cost of construction of wastewater treatment works, wastewater collection systems, and water supply systems; and AGREEMENT WITH MOORE, GARDNER & ASSOCIATION REGARD - ING WATER LINE ,EXTENSIONS PROJECT WHEREAS, the County of Harnett has need for and intends to construct a Water Facilities project described as Water Facilities Improvements Harnett County, and WHEREAS, the County of Harnett intends to request State grant assistance for the project, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT: That the County of Harnett will arrange financing for all remaining costs of the project, if approved for a State grant award. That the County of Harnett will adopt and place into effect on or before completion of the project a schedule of fees and charges which will provide adequate funds for proper operation, maintenance and administration of the system. That the County of Harnett will provide for efficient operation and maintenance of the project on completion of construction thereof. That Jesse Alphin, Chairman, and successors so titled, is hereby authorized to execute and file an application on behalf of the County of Harnett with the State of North Carolina for a grant to aid in the construction of the project described above. That Jesse Alphin, Chairman, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application of the project; to make the assurances as contained above; and to execute such other documents as may be required in con- nection with the application. Commissioner Stewart made a motion that the following Professional Services Agree- ment with Moore, Gardner and Associates concerning the water line extensions project, to serve areas west of Lillington and along NCSR 1769 be entered into by the County; Commissioner Shaw seconded the motion and it carried. A question was raised by the Board concerning the multiplier in the last paragraph. Clarifiaction was to be made on this: THIS AGREEMENT, by and between the County of Harnett hereinafter referred to as the OWNER, and Moore, Garnder & Associates, Inc., of Asheboro, NC hereinafter referred to as the ENGINEER. WITNESSETH: PROJECT: The OWNER hereby contracts with the ENGINEER to perform the following described services, hereinafter collectively referred to as the PROJECT: Water Line Extensions to serve Areas West of Lillington and Areas along NCSR 1769, 2013, and 2014. ENGINEER'S COMPENSATION: The engineer shall be paid for all professional services, described in the attached "Scope of Work" based on the latest revision of the American Society of Civil Engineers (ASCE) Manual of Practice No. 45 and the fee curve contained therein. OWNER'S AGENT: The OWNER Has appointed M. H. Brock as the official AGENT of the OWNER, for the purpose of the PROJECT. As such, the AGENT shall be responsible for approval of any document pertaining to this Agreement or any amendment thereto, and for approving all change orders, addenda, and additional services to be performed by the ENGINEER. PERIOD OF SERVICE: After written notice to proceed from the OWNER, the period of service for this contract shall be one (1) year. GENERAL TERMS AND CONDITIONS: Our services will be provided in accordance with General Terms and Conditions, a copy of which is attached. SPECIAL CONDITIONS: None. ADDITIONAL SERVICES: During the performance of the services in connection with this PROJECT, the OWNER may from time to time request additional services. The ENGINEER shall be compensated for such additional services on a per diem basis. Per diem shall mean total payroll times a factor of 2.5 to cover overhead, adminis- tration and profit. In addition reimbursable expenses will be billed at cost plus 157. and mileage at $0.30 per mile. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement. OWNER MOORE, GARDNER & ASSOCIATES, INC. BY: M. H. Brock BY: William P. Bizzell, P.E. BONDS REGARDING BUIES CREEK -COATS '- WASTEWATER DISTRICT Commissioner Brock introduced the following resolution which was read: RESOLUTION PROVIDING FOR THE ISSUANCE OF $1,843,000 SANITARY SEWER BOND ANTICIPA- TION NOTES BE IT RESOLVED- by the Board of Commissioners for the County of Harnett, acting as the governing body of the Buies Creek-Coats Water andSewer - District of Harnett County: Section 1. The Board " has determined and does hereby find and declare: (a) That an order authorizing $2,500,000 Sanitary Sewer -Bonds was adopted by the Board on March 15,1982, which order was approved by the vote 'of amajority of the qualified voters of said District who voted thereon at a referendum duly called and held on April 30, 1982. (b) That none of said bonds has been issued and that'there.are outstanding $1,843, 000 Sanitary Sewer Bond AnticipationNotes of said District, dated September 13, 1983, maturing March 14, 1984, and bearing interest at, the rate of 5.90% per annum, which notes were issued in anticipation of the receipt of the procees of the sale of a like amount of said bonds. (c) That it is necessary to issue' at this time $1, 843,000' notes in anticipation of the procees of the sale of a like amount of said bonds, all of the proceeds thereof to be applied to the payment of said outstanding notes at their maturity.` Section 2. In anticipation of the receipt of the procees of a like amount of. said bonds, the issuance of $1,843,000 negotiable notes of the Buies Creek-Coats Water and Sewer-District of Harnett County is hereby authorized; which notes shall be designated "Sanitary? Sewer Bond Anticipation Notes ", shall be dated March 13, 1984, shall mature on August 15, 1984, without option of prior payment, and_ shall bear interest at a rate to be determined by the Local Government Commission of North Carolina at the time said Notes are sold, which interest shall be payable at the maturity of the notes to which no interest coupons shall be attached. Said notes shall be payable as to both principal and interest at such bank or trust company and shall have such denomination or denominations and bear such number or numbers as may be fixed by the Chairman of the Board of Commissioners after the, award of said notes by the Local Government Commission of North Carolina, and both the principal of and the interest on said notes shall be payble in any coin or currency of the United States of America which at the time of payment is legal tender forthe payment of public and private debts. Section 3. Said notes shall be signed by the Chairman of the Board of Commission -: ers and the County Finance Officer and ex officio Clerk to said Board and the of- ficial seal of the District shall be impressed on the notes. The form of said notes and .the endorsements to be placed upon said notes shall be substantially, as follows: NO. United Statesof America State of North Carolina County of Harnett BUIES'CREEK- COATS' WATER AND .SEWER DISTRICT of Harnett County SANITARY SEWER BOND ANTICIPATION NOTE- The Buies Creek -Coats Water and Sewer District of Harnett County, North Carolina, is justly indebted and for value received hereby promises to pay to the bearer on the 15th day of August, 1984, the principal sum of THOUSAND' DOLLARS and to pay interest thereon from the date hereof at the rate of per centum (. %) per annum, payable upon the presentation and surrender of this note at its maturity. Both the principal of and the interest on this note are payable at , in , in any coin or currency of the United States of America which at the time of payment is legal tender for the payment of public and private debts. For the prompt payment hereof, both principal and interest as the same become due, the full faith and credit of said District are hereby irrevocably pledged. This note is given for money borrowed in the amount of the face of this note in anticipation of the receipt of the procees of a like amount of Sanitary Sewer Bonds duly authorized by an.order adopted by the Board of Commissioners for said County, acting as the governing body of said District, on March 15, 1982, which order to approved by the vote of a majority of the qualified voters of said District who voted thereon at a referendum duly called and held on April 30, 1982, and this note is issued pursuant to and in full compliance with The Local Government Bond Act, as amended,, Article 9, as amended, of Chapter 159 of the General Statutes of North Carolina, and a resolution duly passed, by the Board of INDUSTRIAL TRAINING CENTER GROUNDBREAKING CEREMONY RESCHEDULED ADJOURNMENT Commissioners for said County. It is hereby certified and recited that all acts, conditions, and things required by the Constitution and laws of North Carolina to happen, exist, and be performed precedent to and in the issuance of this note have happened, exist and have been performed in regular and due form and time as so required, and that the total indebtedness of said District, including this note, does not exceed any constitu- tional or statutory limitation thereon. IN WITNESS WHEREOF, said Buies Creek Water and Sewer District of Harnett County, pursuant to resolution of the Board of Commissioners for said County, has caused this note to be signed by the Chairman of said Board and the County Finance Officer and ex officio Clerk to said Board and the official seal of the District to be impressed hereon, all as of the 13th day of March, 1984. (Manual Signature) Chairman of the Board of Commissioners (Manual Signature) County Finance Officer and ex officio CLerk to the Board of Commissioners Local Government Commission Serial No The issuance of this note has been approved under the provisions of The Local Government Bond Act of North Carolina. JOHN D. FOUST Secretary, Local Government Commission BY: (Manual Signature) Designated Assistant Section 4. The action of the County Finance Officer in applying to the Local Government Commission of North Carolina to approve, advertise and sell said notes and the actions of the Local Government Commission of North Carolina in asking for bids for said notes by publishing a notice and printing and distri- buting circulars relating to the sale of said notes are hereby approved, rati- fied and confirmed. Section 5. This resolution shall take effect upon its passage. Thereupon Commissioner Collins moved the passage of the foregoing resolution entitled: "RESOLUTION PROVIDING FOR THE ISSUANCE OF $1,843,000 SANITARY SEWER BOND ANTICIPATION NOTES," and Commissioners Shaw seconded the motion and the resolution was passed by the following vote: Ayes: Commissioners Brock, Shaw, Collins, Stewart and Alphin. Noes: None The Board voted to reschedule the groundbreaking for the Industrial Training Center for Monday, March 5, 1984, at 11:30 a.m. There being no further business, the Harnett County Board of Commissioners meetin of February 20, 1984, duly adjourned at 9:30 p.m. 4 oQQt 0.-)awe Secretary 7?/;:llaxkv--- Clerk(/ 3rir 76