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11071983HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, - NOVEMBER' 7, 1983 CALL TO 'ORDER PRAYER MINUTES APPROVED DOT RESOLUTION RE: ROADS ABANDONED PETITION TO PAVE SR 1709 The Harnett County Board of Commissioners met in.regular session on Monday, November 7,•1983,, in the Commissioners Room, County Office Building, Lillington, .North Carolina, with the following members present: - M. H.- Brock, Lloyd G. Stewart, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the-Board, and Robert Morgan, County Attorney, were also _present. Chairman Jesse Alphin called the meeting to order at 9:10 a.m.' Commissioner Rudy Collins led the morning prayer. The Harnett County Board of Commissioners minutes of October 17, 1983, were - approved as read. Ray Stone, Highway Maintenance Engineer with the North Carolina 'Depart Transportation, "appeared before the Board to discuss road matters and in Harnett County. ment'of situations Commissioner Brock moved for the adoption of the following resolution requesting that several secondary roads. in Harnett County be abandoned; Commissioner Collins seconded the motion and it carried: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners do hereby, by the: proper' execution of this document, request the North Carolina Board of Transportation to abandon SR 1545, SR 1733, SR 1455, and SR 1315 from the State System for Maintenance.` This the Seventh Day of November, 1983. HARNETT COUNTY BOARD OF COMMISSIONERS s/ Jesse Alphin ATTEST: s/ Vanessa W. Young Vanessa W. Young, Clerk Jesse Alphin, Chairman'' Rastus B. Hudson appeared before the Board on behalf of persons interested in the :paving of SR 1709. He presented to the Board a petition with 703 signatures requesting this action. Mr. Brock explained to the group that for several years SR 1709 has had either a Number 1 or Number 2 priority for paving, but that this road has two very dangerous 90- degree curves and these curves will have to be straighten out in order for the road to be paved. He continued to ex- plain that in order to straighten these curves, SR 1709 would have to be altered and the Department of Transportation has not be able to obtain the necessary right of ways of the property owners in order to make this change. He stated that the Commissioners would like nothing more than to correct this problem on SR 1709 so that it could be paved because it could serve as a vital link between 301 and I -95. The Board then recognized Oscar N. Harris, Commis- sioner on the Transportation Board, for comments. Commissioner Harris reiter- ated Mr. Brock's statements and stated that the Board of Transprotation is willing and able to pave this road if the right -of -way problem could be solved. Mr. Cleo Beasley who owns the - property on one of the curves stated that he is now willing to give the State the proper right -of -way in order'to straighten, this curve. Mr. Hudson stated that he felt maybe now the other right-of-way problem could be worked out Mr. Harris recommended that a survey and study be conducted on Sr 1709 concerning the straightening of these curves and the paving of SR 1709. Following a discussion, Commissioner Brock made a motion that the Board adopt the following resolution concerning SR 1709: Commissioner Stewart seconded the motion and it carried. HARNETT COUNTY, NORTH' CAROLINA. RESOLUTION BE IT RESOLVED that the Harnett county•Board of Commissioners do hereby, by the proper execution of this document, request the North Carolina Board of 1 UNNAMED STREET IN BUFFALO ESTATES Transportation to conduct a survey on SR 1709 in order to get the proper alignment on these curves and for the right -of -way acquisition. This the Seventh Day of November, 1983. HARNETT COUNTY BOARD OF COMMISSIONERS s/ Jesse Alphin Jesse Alphin, Chairman ATTEST: s /Vanessa W. Young, Clerk Vanessa W. Young, Clerk Mr. Billy Isom, District Engineer with the North Carolina Department of Transpor- tation, requested the Board to adopt a resolution adding an unnamed street in Buffalo Estates, Section 1, to the State System for Maintenance. Commissioner Stewart made a motion that the following resolution be approved; Commissioner Shaw seconded the motion and it carried: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners do hereby, by the proper execution of this document, request that the North Carolina Board of Transportation add an unnamed street in Buffalo Estates, Section 1, to the State Secondary Road System for Maintenance. This the Seventh Day of November, 1983. HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST: s/ Vanessa W. Young Vanessa W. Young, Clerk s /Jesse Alphin Jesse Alphin, Chairman AUDIT REPORT The firm of Oscar N. Harris $ Associates presented a report to the Board on the Audit of Accounts for the County for the year ending June 30, 1983. CONTRACT TO AUDIT Commissioner Shaw made a motion that the Board enter into a contract with Oscar N. BUIES CR.- COATS Harris, $ Associates to audit the accounts of the Buies Creek -Coats Water and WATER $ SEWER DIST. Sewer District for the period ending June 30, 1983, in an amount not to exceed $1,650; Commissioner Collins seconded the motion and it carried. AGREEMENT WITH TEMPLE GRADING $ CONST. CO. RESOLUTION RE: SECTION 8 HOUSING Commissioner Stewart made a motion that the Board enter into an agreement with Temple Grading and Construction Company to provide project construction for an erosion control project at the Harnett County Airport including necessary labor, materials (except pipe and risers provided by Harnett County), grading, filling, and final seeding in accordance with specifications and plans prepared by Parks Blake, Soil Conservationist for Harnett County, for the total price of $3,595 and the work is to be completed within 30 days; Commissioner Shaw seconded the motion and it carried. Clenton Smith, Director of Planning, informed the Board that he had obtained three proposals and Temple Grading submitted the lowest bid. Mr. Clenton Smith, Director of Community Development, presented for the Board's consideration a resolution authorizing execution of an annual contribution contrac between HUD and the county. Commissioner Shaw made a motion that the following resolution be appoved; Commissioner Collins seconded the motion and it carried. 340 RESOLUTION AUTHORIZING EXECUTION OF AN ANNUAL CONTRIBUTIONS CONTRACT Whereas, the County of Harnett (herein called the "PHA") proposes to enter into an Annual Contributions Contract (herein called the "Contract ") with the United States of 'America, Department of Housing and Urban Development (herein called the "Government "). NOW, THEREFORE, BE IT RESOLVED by the PHA as follows: Section 1. The Contract, numbered Contract No A -3351, is hereby approved and accepted both as to form and substance and the Chairman,, Board of County Commissioners is hereby authorized and directed to execute said Contract .in triplicate on behalf of the PHA, and the Chairman, Board of County ;Commissioners. is hereby authorized and directed to impress and attesty-the official seal of the PHA on each such counterpart and to forward said executed counterparts to the Government together with such other documents evidencing the approval and author- izing the execution thereof as may be required by the Government. Section 2. The Chairman is, hereby authorized to file with the Government from time to time, as monies are required, requisitions together with the neces sary supporting document, for payment under the Contract. Section 3. This Resolution shall take effect immediately.' AMENDMENT NO 1 TO ANNUAL CONTRIBUTIONS CONTRACT Part 1 Section 8 ACC No A -3351 THIS CONTRACT, entered into by and between the UNITED STATES OF AMERICA acting through the Department of Housing and Urban Development ( "Government ")' and County of Harnett ( "PHA "), WITNESSETH: In consideration of the mutual benefits to each of the aforesaid parties, the Annual Contributions Contract dated December 10, 1982, shall be and the same is hereby amended as follows: Item 1.3(a) Term of ACC is- extended to December 31, 1985. Except as herein amended, the said Agreement remains in -full force and effect. This Contract shall be effective as of November 7, 1983. LETTER OF SYMPATHY Commissioner Brock made a motion that the following letter expressing the Board's TO FAMILY OF CORORAL sympathy to the family of Corporal Page be made an official part -of these minutes; PAGE Commissioner -Shaw' seconded -the motion and it carried: November 7, 1983 Mrs. Jennifer Register Page 905 S. Washington St. Dunn, NC 28334 Dear Mrs. Page: On behalf of the citizens of Harnett County, we would like to express our deepest sympathy to you, Jennifer, and to Mr. ? Mrs. Mack Page. The loss of your husband was tragic. Our thoughts and prayers have J41 been with you and will continue to be with you during this time. It is because of Corporal Page and other fine men like him that our Country remains free, and they will not be forgotten. The County has since the Beirut tragedy been flying its flags at half -mast, and the Board of Commissioners will continue to fly the County's flags through November 11 at half -mast in respect and honor of Corporal Page and the other servicemen in Beirut who have paid the supreme sacrifice for the preservation of our American heritage. Respectfully, HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman s /Lloyd G. Stewart s /M. H. Brock s /Bill Shaw s /Rudy Collins RECOGNITION OF The Board then recognized the following persons for their services to Harnett BOARD MEMBERS AND County and presented each of them with an inscribed plaque expressing the EMPLOYEES County's appreciation: 1. D. W. Denning, Jr., who resigned after 19 years on the Development Commission 2. Mrs. Grace Black, who has served for four years on the Library Board 3. Mr. Gordon Springle, who has served four years on the Library Board, most of those four has served as Chairman 4. Mrs. Mack R. Hudson who was not able to be present but has served on the Library Board for 12 years 5. Mrs. W. A. Johnson, who was not able to be present, but has served on the Library Board for 13 years 6. Mrs. Kathleen Thomas, who has worked with the Department of Social Services since 1966 and is retiring due to poor health The Board commended each of the above persons individually; praised and thanked them for their dedication and loyalty to the County. Chairman Alphin recessed the meeting for a small reception honoring these persons. REPORT ON BIDS FOR Chairman Jesse Alphin reconvened the meeting and then recognized Mr. Brock METRO PICK -UP TRUCK for a report on the bids for a pick -up truck for the landfill, Mr. Brock, in the absence of Mr. Rodney Tart, reported that the County has advertised for bids for the purchase of a pick -up truck for the Harnett Public Utilities Department and received the following proposals: 1. 1984 Ford R10 Ranger, in the Amount of $7,045.75 by Sexton Ford, Lillington 2. 1984 Chevrolet in the amount of $6,935.75 by Paul Bailey Chevrolet, Angier 3. 1984 S10 Chevrolet in the amount of $6,928 by Brock Chevrolet, Lillington Mr. Brock stated that it is the recommendation of Mr. Tart that the bid go to the bidder, Brock Chevrolet, in the amount of $6,928. Commissioner Stewart made a motion that the bid for the pick -up truck for Harnett Public Utilities be awarded to Brock Chevrolet, which submitted the lowest bid of $6,928; Commissionet Shaw seconded the motion and it carried. ADVERTISE FOR BIDS M. H. Brock, County Manager, informed the Board that the committee consisting of FOR COMPUTER SYSTEM several department heads - -Mr. Allen, Mr. Tart, Mrs. Young - -plus himself, Ms. Wade) and on some occasions, Ms. McDonald from the Tax Office, had after several meetings prepared the specifications and bid package to request bids for a computer hardware and software system for the County. Following a discussion of the computer system, Commissioner Shaw made a motion that M. H. Brock, County Manager, be and he is hereby authorized to advertise for bids for a computer system for Harnett County, accept and open the bids on Decemberl, 1983, at 2:00 p. m. Commissioner Stewart seconded the motion and it carried. BASE MAPPING M. H.LBrock, County Manager, presented for the Board's consideration an agree- ment with Landmark Engineering, Inc., regarding the base mapping project for the County. Several questions were raised by Mr. Brock and the county attorney concerning the agreement. Following a discussion of this document, Commissioner Stewart made a motion that Mr. Brock and Mr. Morgan review and clarify this contract with Landmark and that M. H. Brock, County Manager, be and he is hereby authorized to execute a contract with Landmark on the Base Mapping Project on behalf of the county; Commissioner Shaw seconded the motion and it carried. DANIEL D. ANDREWS, JR. Commissioner Collins made a motion that Daniel D. Andrews, Jr., be and he is APPOINTED TO IND. _hereby appointed to serve on the Harnett County Industrial Facilities and Pollu- FAC. L POL.,CONTROL tion Control Authority to fill the vacancy created by the resignation of Joe AUTHORITY Currin,.whose term expires on December 15, 1984; Commissioner Stewart seconded the motion and'. it .carried. PART -TIME SEC REQ. FOR DWI` TAX SUPERVISOR REPORT TAX REFUND Mr. Brock informed the Board that Harnett County has been requested to contribute $1,849 to share in. the_ cost of hiring a part -time secretary for the DWI (DrivingWhile Impaired) Program. Following a discussion, Commissioner Stewart made a motion that consideration of this request be tabled until a later date; Commissioner Shaw seconded the-motion _ and it carried. Thomas Allen, Tax Collector, appeared before the Board and reported on the activities of his department for the month of October and his plans for November. >Thoinas Allen, Tax Supervisor, presented for consideration a refund to Leattie Patterson, Rt.?1, Box 415, Broadway, Upper Little River Township, in the amount of $45.15. This tract of land is currently a .95A valued at $2,230 and was listed incorrectly as a 3.74A valued at $3,750 for the years 1981, 1982, and 198 Commissioner Stewart, made a motion that this request for refund be approved, Commisisoner Collins seconded the motion and it carried. Thomas Allen, Tax Supervisor, requested a refund to David L. Pope, Averasboro Township, in the amount of $1,046.98 for the years 1981 and 1982. A clerical error was made on the property card; .a house and building were added to his value which hesdid' not own. Commisisoner Stewart made a motion that this refund be approved; Commissioner Collins seconded the motion and it carried. TAX ATTORNEY'S ' The following Tax Attorney's report was filed with the Board: REPORT NAME SUIT NO AMOUNT COLLECTED ATTY. FEE Anderson Creek Township Russell M. & Sarah Hayes No suit 1,247.96 25.00 Averasboro Township John Perry Heirs No suit 472.30 25.00 Jean Capps Sandlin No suit 458.76 25.00 Cornleus D. G Florence`McKoy No suit 584.54 - 25.00 Castilla Chance McDowell No suit 125.63 25.00 Barbecue Township Hilda A. Currin Jerry W: 8 F. Fallin Johnsonville Township James Otis F, Geneva M. Hicks Stewarts Creek Township Willie Roger -. _ Ernestine:Elliott Vernon E. Byrd Marie' Hicks NEW SUITS STARTED Averasboro Township Willa Dean Bryant husb. Linwood Bryant Rufus R. Bethea "$ wife Arnetha.I._Bethea, U. S. Internal Rev. Service. Johnsonville. Township Thelma Elizabeth Chalmers Stewarts Creek Township Mary Walker Elliott No suit No suit No suit No suit No suit No suit 83 -CvD 0967 83. CvD 0966 83 CvD 0969 83 CvD 0968 183.05 25.00 212.16 25.00 320.99 25.00 689.44, 343.33 191.63 25.00 25.00 25.00 10.00 10.00 10.00 10.00 Total $4,829.79 $315.00 SHERIFF DEPT. A copy of the Sheriff's report for the month of November was filed with the REPORT Board. A copy of the expenditure report for the period ending October 31, 1983, was file EXPENDITURE REPORT with the Board. INDUSTRIAL REVENUE Mr. Morgan, County Attorney, reported to the Board that he had met with the BONDS Industrial Revenue Bond Authority and that a business in Dunn has shown an inter- est in purchasing $2,000,000 in bonds. Mr. Morgan explained that the owner of this industry had notified the Company that he plans to sell this business and put his money in CDs. Several of the employees have joined together and would like to buy this business. Mr. Morgan continued to state that the close of this industry would mean over 300 jobs in the Dunn area and also this business is a big user of the farm products in the area. COURTHOUSE -- REROOF Commissioner Shaw who serves on the Buildings and Grounds committee informed the Board that the County is going to have to reroof the Courthouse, and it is estimated that this work will cost between $6,000 and $8,000. REPORT ON DOG POUND Mr. Shaw reported that the plans for the Dog Pound have been drawn up and reviewed by the State and Mr. Thompson, Health Director. The State recommended some changes in the plans, which are being done now and the County needs to proceed with the construction of this animal shelter which will be a cost of approximately $25,000. Mr. Shaw explained that the Dog Pound will have to be located at a different site from its present location because of the problems that are being experienced by the people in the area cutting the fence and letting the dogs free. The County is planning to locate the new facility at the Dunn -Erwin Landfill. Some concerns were expressed by Commissioner Stewart at the cost of constructing this facility. ADJOURNMENT There being no other business, the Harnett County Board of Commissioners meeting of November 7, 1983, duly adjourned at 11:45 a.m. Clerk ( �-