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08011983265 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, AUGUST 1, 1983 1 1 CALL TO ORDER PRAYER MINUTES APPROVED DOT The Harnett County Board of Commissioners met in regular session on Monday, August 1, 1983, in the Commissioners Room, County Office Building, Lillingto North Carolina, with the following members present: M. H. Brock, Bill Shaw, Rudy Collins, and Vice - Chairman Lloyd G. Stewart presiding. Robert Morgan, County Attorney, and Judy Ward, Assistant Clerk to the Board, were also present. Chairman Jesse Alphin was absent. Vice - Chairman Lloyd G. Stewart called the meeting to order at 9:12 a.m. Commissioner Rudy Collins led the morning prayer. The minutes from the Harnett County Board of Commissioners meeting of July S, 1983, were approved as read. Ray Stone, Highway Maintenance Engineer with the North Carolina Department of Transportation, appeared before the Board to discuss road matters and situations in Harnett County. SR 1227 Commissioner Brock stated that he had received a petition from Mr. McArthur concerning SR 1227 and requested that this petition be forwarded to Ray Stone. SR NEAR WESTERN HARNETT SCHOOL SUBDIVISIONS APPROVED Horne Hickory Hills, Section II Harry H. Bottger COMMISSIONER COLLINS EX CUSED YOUTH SERVICES PROGRAM AREA III SCHOOL FOREST PROGRAM AGREEMENT Commissioner Stewart informed the Board that Debbie Thomas talked with Mr. Stone concerning a road located in Barbecue Township near Western Harnett School. Clenton Smith, Director of Planning, appeared before the Board and presented three subdivision plats for the Board's consideration. Commissioner Shaw made a motion that Horne Subdivision located off SR 2031 in Stewart's Creek Township be approved, Commissioner Collins seconded the motion and it carried. Commissioner Shaw made a motion that Hickory Hills Subdivision, Section II, located of SR 2010 in Anderson Creek Township be approved; Commissioner Brock seconded the motion and it carried. Commissioner Brock made a motion that Harry H. Bottger Subdivision located in Barbecue Township be approved; Commissioner Shaw seconded the motion and it carried. Commissioner Rudy Collins was excused from the meeting at 10 a.m. due to a business call. Sue Thomas, Chairman of the Juvenile Task Force, requested the Board to amend the One -on -One budget. Ms. Thomas explained that since the original budget was presented, the Task Force has reviewed this program and recommend that these services be changed from One -on -One to youth counseling. She explained that the Task Force did not feel that the One -on -One program met the needs of the high risk youth in Harnett County and that there is a greater need for youth counseling services. She continued to state that the program will be funded by CBA & JJDP funds and that funds will be available through the Governor's office to employ a one -on -one coordinator. Sue explained that the Task Force's first priority is to hire a youth counselor, set up this program to see what effect it will have on the youth in Harnett County; and if it is successful, to, at a later date, hire a One -on -One Coordinator with funds through the Governor's office. Following a lengthy discussion of this request, Commissioner Brock made a motion that this matter be tabled to the mid -month meeting and that Ms. Thomas invite the Juvenile Task Force to come to the Commissioners meeting and share their input concerning the Youth Services Program, Commissioner Shaw seconded the motion and it carried. Whit Bradham, Assistant Superintendent with the Board of Education, appeared before the Board and explained that they had talked with the architects concerning the Area III School, and it would cost approximately $76,000 to carry this work through the bid - letting stage. Mr. Bradham stated it is the request of the Board of Education that this money be appropriated from the Capital Reserve Fund. Following a discussion of this request, Commissioner Shaw made a motion that the funds in the amount of $76,000 be transferred from the Capital Reserve Fund to the General Fund and that the County Finance Officer be and she is hereby authorized to pay an amount not to exceed $76,000 for the architect fees for the Area III school as payment is requested from the Board of Education; Commissioner Brock seconded the motion and it carried. Commissioner Brock made a motion that the Board adopt the following agreemen for the protection, development and improvement of forest lands in Harnett County; Commissioner Shaw seconded the motion and it carried. THIS AGREEMENT, made under authority of "An act to authorize Counties to cooper- ate.with' State in Forest Protection, Reforestation and promotion df-°Forest Management," (Section 113 -59 of. the General Statutes of North Carolina - 1943), and also under authority of another Section of the'' General Statutes, namely Section 113 -54, by the North Carolina Department of Natural-Resources and Community - Development (herein - after called the Department), party of the first part, and the Board of Commissioners of Harnett County in the State of North Carolina (hereinafter called the Board), party of the second part, witnesseth: That WHEREAS the said Board, recognizing the need for active fire protection, development,. -reforestation, management and improvement in Harnett :County, has'accepted the offer of the Department for cooperation in accomplishing this object Now, THEREFORE, in consideration of the mutual convenants hereinafter set forth, the said parties contract and agree to maintain a legally appointed and equipped Forest Ranger organization in said county at the joint cost of the State and County insofar as the joint funds will permit, as follows: Part I. THE DEPARTMENT AGREES: 1. To select, employ and appoint, after consultation with the Board, a County Forester or County Forest Ranger for the purposes of controlling forest fires in said County; for detecting and extinguishing fires that break out; for investigat =3 ing the origin of forest, woodland and field fires; for enforcing State forest fire laws; for taking such preventative measures, educational and otherwise, as shall seem necessary to prevent forest fires; for developing and improving the forests through reforestation, promotion and practice of Forest Management practices; and for protection from insects and diseases. 2. To furnish to. each Forester or Forest - Ranger so employed a badge of. office, stationery and report foxnis, instructional posters for use in the County, leaflets for distributing to landowners and others; to purchase necessary equipment, communication systems, and other Forestry improvements deemed necessary insofar as the joint funds will permit. To pay the Forester or- Forest Ranger for al at a fair rate of pay. Rates of pay are to be establishe accord with .existing State salary schedules, official services rendered by the Department in 4.- To direct supervise, instruct, and inspect, through its agents, the Work and conduct of the Forester or Forest Ranger, to discipline and, when necessary,: discharge such Forester or Forest Ranger. 5. To submit to the Board of Commissioners monthly (or at other mutually satisfactory intervals) an itemized statement of all monies to be paid by the County and those paid by the Department for the proper conduct of the work within said County, 6. To make available annually from State, Federal, and other funds allotte to it, the sum of fifty-five thousand dollars ($55,000.00) as its share of an annual budget of $92,000.00 for carrying on the, work in said County. Part II. THE BOARD ,AGREES: 1., To pay to the Department 40% of the total cost of the Forester or Forest Ranger salaries and expenses and of other property expenditures made in connect ion with the over -all Forestry program in said County, upon receipt and consequent approval of the periodic statements submitted by the Department. 2'. To appropriate annually the sum of Thirty -Seven Thousand dollars ($37,000) which sum shall be available for expenditure under the terms of this Agreement, and shall represent the County's share of the annual budget. Part III. 'IT IS EXPRESSLY AGREED AND UNDERSTOOD BY BOTH PARTIES: That this Agreement becomes effective July, 1, 1983. 2. That the annual appropriations as set forth above may be revised by mutual agreement between the Department and the Board, based on the amount of annual appropriation desirable for the proper conduct of the Forestry work, such revision to become effective at the beginning of a given Fiscal Year Any unused balance of County funds remaining at the end of a Fiscal Year shall revert to said County unless otherwise mutually agreed upon by both parties. 3. That the Board reimburse the Department as provided in Part II, Item I, by forwarding a county voucher drawn in favor of the Department for the amount of the County's share of expenditures as set forth in the Department's periodic state- ment to the Board. That such payments be made by the Board within thirty days following receipt of the Department's billing. 2f 'j 4. The title to all improvements and equipment purchased and /or constructed in connection with this agreement will rest with the Department; such materials or their equivalent will remain in the County as long as this Agreement is in effect, or as long as they are needed by the Department for the proper conduct of the work therein. 5. That the Forester or Forest Ranger periodically or at the request of the Board, shall present to the Board statements of the work being done within the County, so that said Board may be fully informed at all times regarding the Forestry finances and activities within the County. IN WITNESS WHEREOF, the said parties do hereunto affix their names and seals upon the date herein below specified. For the Board of County Commissioners of Harnett County. Date: August 1, 1983 DOMICILIARY Commissioner Brock made a motion that the following persons be appointed to serve COMMUNITY on the Domiciliary Community Advisory Committee; Commissioner Shaw seconded the mo- ADVISORY COM. tion and it carried: 1) Lisa Shearin, Coats; 2) Lillian Ferrell, Lillington; 3) Eunice Hymes, Erwin; 4) Lucille Matthews, Buies Creek; 5) Libby Dawkins, Erwin; 6) Gay Gaskill, Lillington; 7) Faye Mitchell, Lillington; 8) Ray Whiticker, Dunn; and 9) Brokie Cotton, Fuquay. $500 BUDGET TRANSFERS FOR F.Y. 82 -83 M. H. Brock, Budget Officer, filed with the Board the following report concerning the $500 budget transfers for the F. Y. 82 -83: Section II of Harnett County's F. Y. 1982 -83 Budget Ordinance authorizes the Budget Officer to transfer appropriations less than $500 within a fund with the condition that an official report of such transferes is presented to the Board. Listed below are the transfers which were made during the F. Y. 1982 -83: DATE 10 -5 -82 DESCRIPTION OF CODE Emergency Management 525 -014, Travel & Meetings, Decrease by $500 525 -016, Maintenance & Repair -- Equipment, Increase by $500 1 -5 -83 Industrial Development 625 -014, Travel & Meetings, Increase by $500 625 -017, Maintenance & Repair, Decrease by $500 2 -1 -83 Register of Deeds 480 -014, Travel & Meetings, Decrease by $500 480 -074, Capital Outlay, Increase by $500 2 -9 -83 One -on -One Program 615 -057, Miscellaneous Expense, Decrease by $400 615 -011, Telephone & Postage, Increase by $400 3 -10 -83 Veterans' Service 607 -011, Telephone & Postage, Decrease by $100 607 -012, Printing & Binding, Increase by $100 2 -28 -83 Ambulance Service 640 -74, Capital Outlay, Decrease by $150 640 -36, Uniform Allowance, Increase by $150 3 -14 -83 Home Health 593 -013, Utilities, Decrease by $500 593 -078, Medical & Surgical Supplies, Increase by $500 3 -31 -83 Northeast Metro 720 -630, Board Members, Decrease by $16 720 -300, Fire & Liability Insurance, Increase by $16 4 -12 -83 Sheriff's Department Code 510 -059, Crime Prevention, Decrease by $500 Code 510 -027, Drug Program, Increase by $500 268 RESIGNATION OF PATE FROM DEV. COMMISSION APPOINTMENT OF LAMAR SIMMONS -TO DEV. COM. SHERIFF'S REPORT REFUND TO SMITHS REPORT ON TAX NOTICES CHARGE TO TAX COLLECTOR 4 -28 -83 Health Department Code. 597 - 002, Salaries & Wages,. Decrease by $155 Code 597 -006, Group Insurance, Increase by $155 5 -24 -83 Finance Office Code 440 -074, Capital Outlay, Decrease by $172 Code 440- 014,,Travel & Meetings, Increase by $172 6-9-83 Governing Body Code 410 -004, Professional Services, Decrease by $500 Code 410 -026, Advertising, Increase by $250 Code 410 -057, Misc. Expense, Increase by $250 6 -10 -83 Agricultural Extension -Code- 605 -033, Materials & Supplies, Decrease by $150 Code 605 011, Telephone & Postage, Increase by $150 6 -28 -83 Health Department Code 590 -005, FICA, Decrease by $243 Cod& 590 -043, Clincian Fees, Increase by $243 Dr. Grover C. Pate, Chairamn of the Harnett Developnent Commission, submitted for the Board's consideration a written letter of resignation from the Development Commission. Commissioner Shaw made a motion that the Board accept with regret Dr. Pate's resignation; Commissioner Brock seconded the motion and carried. Commissioner Shaw made a motion. Lamar Simmons be appointed to the Develop -;- ment Commission; Commissioner Brock seconded the motion and it carried. Larry Knott, Operations Officer with the Harnett County Sheriff's Department, filed a report concerning the activities of the Sheriff's Department for the more of July with the Board. Thomas, Allen, Tax Supervisor, requested a refund to Charles S. & Monie Smith, P. O. Box 263, Lillington, NC, Anderson Creek Township, in the amount of $127.29. Their house was assessed as a two -story and should have been assessed as a one and one- half. -- Commissioner Shaw made a motion that the refund to Charles & -Monie Smith be approved; Commissioner Brock seconded the motion and it carried. Mr. 'Allen informed the Board that his office has the tax notices about ready to mail. Commissioner Brock made a motion that Thomas Allen, Tax Supervisor, be and he is hereby authorized to mail the tax notices on August 15, 1983; Commis- sioner Shaw seconded the motion and it carried. The Board issued the following charge to Thomas Allen, Tax Collector: TO: THE TAX COLLECTOR OF HARNETT COUNTY. You are hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the Office of the Tax Supervisor and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Harnett, and this order shall be a full and sufficient authority; to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. Witness my' hand and official seal this Pirst Day of August, Nineteen Hundred and Eighty-three HARNETT COUNTY BOARD OF COMMISSIONERS s/ Jesse Alphin Jesse Alphin, Chairman TAX ATTORNEY'S' The following Tax Attorney's Report was filed with the Board: REPORT Lillington Township McKay, Alvis Stewarts Creek Township Cameron, Carrie Jane Elliott, Purdie, Jr. McLean, Bennie C. McLean, Conrad McNeill, Corene & Erwin Upper Little River Campbell, Cleo Johnson, Bert L & Lacy Stewart, Larry & Wanda 82 -CVD -0602 82 -CVD -0802 82 -CVD -0790 83 -CVD -0501 83 -CVD -0451 83 -CVD -0449 82 -CVD -0791 82 -CVD -1113 83 -CVD -0470 333.03 544.59 136.97 407.46 729.44 304.54 309.11 183.27 354.46 $3,302.87 55.00 55.00 55.00 55.00 55.00 55.00 55.00 55.00 55.00 $495.00 EXPENDITURE REPORT A copy of the expenditure report for the period ending June 30, 1983, was filed with the Board and a copy of the Statement of Investments as of July 27, 1983, was also filed with the Board. ADJOURNMENT There being no further business, the Harnett County Board of Commissioners meeting of August 1, 1983, duly adjourned at 11:12 a.m. e Alphin, Ch rma 4/,�Da Rollie J( ade, Secretary Vanessa W. Young,] lerk '. the Board