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06061983233 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, JUNE 6, 1983 The Harnett County Board of Commissioners met in regular session on Monday, June 6, 1983, in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: M. H. Brock, Lloyd G. Stewart, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board, and Robert Morgan, County Attorney, were also present. CALL TO ORDER Chairman Jesse Alphin called the meeting to order at 9:10 a.m. PRAYER Commissioner Rudy Collins led the morning prayer. MINUTES APPROVED The minutes from the previous Board meeting were approved as read. DOT Ray Stone, Maintenance Engineer with the North Carolina Department of Transportation, appeared before the Board to discuss road matters and situations in Harnett County. ROAD PETITIONS M. H. Brock, County Manager, reported to the Board that the County has received a petition from Mr. W. N. Porter on behalf of the persons residing on three roads in Duke Township (The Gilbert Road, The Allen McKoy Road, and the Porter /A. Bailey Road) requesting these roads be added to the State System for Maintenance. Mr. Brock also informed the Board that a petition had been presented by Mr. Carrol who resides on SR 1403 requesting that this road be paved. Commissioner Brock made a motion that these petitions be presented to Mr. Ray Stone and that the Department of Trans- portation be and it is hereby requested to investigate these requests. Commissioner Stewart seconded the motion and it carried. RESOLUTION REGARDING On April 18, 1983, Mr. Vernon Howell appeared before the Board and HUNTING FROM RIGHT -OF -WAY requested them to adopt a resolution concerning the use of center -fire OF PUBLIC ROADS rifles on private property and also concerning the discharge of any firearm from, onto, or across the right -of -way of any public roadway. At the April 18 meeting, the Board adopted a resolution in reference to obtaining written permission to hunt with a center -fire rifle on private property from the owner; but they did not adopt the second part of the resolution concerning hunting from the right -of -way. Mr. Howell requested the Board to reconsider the second part of the resolution today as follows: "BE IT RESOLVED THAT the Harnett County Board of Commissioners does hereby prohibit the discharge of any firearm from, onto, or across the right -of- way of any public roadway." Mr. Charles Stewart, representing two hunting clubs in the County with a sum total of 120 members presented petitions to the Commissioners with approximately 313 signatures opposing any changes in the laws governing hunting in North Carolina and Harnett County which would restrict the rights of hunters to hunt along our public roads. Com- missioner Collins made a motion that this matter be tabled; Commissioner Shaw seconded the motion and it carried. JOHNSON CONTROLS, MAINTE- Commissioner Shaw reported to the Board that the County had received the NANCE CONTRACT ON COUNTY 1983 -84 proposal from Johnson Controls for the maintenance work on the BUILDINGS county office buildings. Commissioner Shaw reported that he would like for the County to negotiate with Johnson Controls concerning their increase in cost over last year to provide these services and made a motion that consideration of this contract be tabled until the next Board meeting; Commissioner Brock seconded the motion and it carried. REST HOME ADVISORY COMMIT- Buddy Lockamy with the Harnett County Department of Social Services TEE appeared before the Board and reported that the North Carolina General Assembly passed a new law in March which calls for mandatory community advisory committees for domiciliary homes in the State. Domiciliary homes include family care homes, homes for the aged and disabled, homes for developmentally disabled adults, and rest homes. Buddy continued to explain that if the county commissioners do not appoint an advisory committee by July, 1983, the Division of Aging will appoint the committee members. Following a discussion of this matter, Commissioner Shaw made a motion that the County be responsible for making the appointments to this Advisory Committee rather than having the State appoint a committee and that Buddy Lockamy be responsible for talking with the Rest Home Administr- ators, o ganizing this Committee, and making recommendations to the Commissioners concerning the appointees to serve on the Advisory Committee; Commissioner Stewart seconded the motion and it carried. REAPPOINTMENT OF JESSE ALPHIN TO SOCIAL SERVICES BOARD 1 Commissioner Stewart made a motion that Jesse Alphin be reappointed to the Social Services Board; Commissioner Collins seconded the motion and it carried. r2 3 4 BUDGET AMENDMENT SOCIAL SERVICES BUDGET AMENDMENT LIBRARY BUDGET AMENDMENT. HEALTH DEPARTMENT BUDGET AMENDMENT PLANNING OFFICE BUDGET AMENDMENT -- LANDFILL PROGRAM BUDGET AMENDMENT TAX OFFICE BUDGET AMENDMENT SHERIFF'S OFFICE COUNTY JAIL MEDICAL. PLAN Commissioner Shaw made a motion that the following budget amendment for Social Services .be approved; Commissioner Collins seconded the motion and it carried: Code 610 -011, Telephone & Postage, be increased by $1,000 Code -610 -033, Materials - -& Supplies, be inereased by $500 Code 610 -044, Contracted Services, be increased by $500 Code 610 -046B, State Fost Care R & B, be decreased by $2,350 Code 610 -046F, Family Planning, be increased by $350 Commissioner Collins made a motion that the following budget amendment for the Library be approved; Commissioner Stewart seconded the motion and it carried: Code 630 -012, Printing & Binding, be decreased by $40 Code 630 -013, Utilities, be decreased by $140 Code 630 -016, Maintenance, be decreased by $40 Code 630 -017, Bookmobile Operations, be decreased by $150 Code 630 -063, Board Members, be decreased by $200 Code 630 -050, Audio Visuals, be decreased by $700 Code 630 -053, Dues & Subscriptions, be decreased by $23 Code 630-062, Processing Charges, be increased by $385 Code 630-054, Insurance, be increased by $813 Commissioner Shaw made a motion that the Health Department, Code 590 -074, Capi- tal Outlay - Equipment, be increased by $220, and Code 590 -076, Dental Care, be decreased by $220, Commissioner Stewart seconded the motion and it carried. Commissioner Shaw made a motion that the following budget amendment to the Planning Office be approved; Commissioner Stewart seconded the motion and i carried. Code 625 -011, Telephone & Postage, be increased by $800 Code 625 -014, Travel & Meetings, be increased by $1,000 Code 625-026, Advertising, be increased by $200 Code 625 -054, Insurance & Bonds, be increased by $150 Commissioner Shaw .made 'a motion that the following budget amendment to the Landfill Program be approved; Commissioner Collins seconded the motion and.Lit carried: Code 580 -002, Code 580 -011, Code 580 -036, Code 580 -045, Code 580 -054, Salaries & Wages, be increased by $1,500: Telephone & Postage, be increased by $100 Uniforms, be increased by $600 Contracted Services, be increased by $10,000 Insurance .& Bonds, be increased by $800 Commissioner Brock made a motion that the Board approve the, following budget amendment to the tax office; Commissioner Stewart seconded the motion and it carried: Code 450-004, Code 450 -011,. Code 450 -026, Code 450 -074, Professional Services, be increased by $1,5 Telephone & Postage, be increased by $600 Advertising, be increased by $1,000 Capital Outlay--Equipment, be decreased by Commissioner Collins, made a motion amendment to Sheriff's Department; it carried: Code Code Code Code Code 00 $3,100 that the Board approve the following budget Commissioner Shaw seconded the motion and 510 -035, Laundry &Dry Cleaning, be increased` by $1, 510 -059, Crime Prevention, be decreased by $500 510 -046, Medical Supplies & Drugs, be decreased by $ 510 -011, Telephone & Postage, be increased by $5,000 510 -074, Capital Outlay -- Equipment, be decreased by Larry Knott,: Operations Officer with the Harnett County Sherif appeared before the Board and presented the following Harnett Medical Plan for the Board's consideration: HARNETT :COUNTY JAIL MEDICAL PLAN 000 500 $5,000 f's Department County Jail In compliance with•North Carolina General Statutes 153A -225 and 153A- 225.1, any inmate complaining of.sickness or injury will be administered to by a nurse assigned to the Harnett County Health Department or treated by a doc- tor. Dr. J. K. Williford is designated as the unit physician; and in his absence inmates will be transported to the Emergency Room of Good Hope. Hospital for treatment. To the extent possible, all ford's office for treatment method of transportation is inmates will be transported to D. J. K. Willi- via county owned partrol cars. In case this not appropriate or may be detrimental to the 235 1 ACTION EXTENSION OF WONDERTOWN HUD PROJECT AMEND MOORE- GARDNER CONTRACT ON WONDERTOWN PROJECT health and welfare of the inmate; the Harnett County Emergency Medical Services should be notified to transport the inmate. If an inmate is transported by EMS the jailor on duty shall designate a deputy sheriff to accompany the ambulance and maintain security of the inmate until returned to jail. 3. When an inmate is admitted to the jail, he will be screened by the jailor concerning his physical condition and any medical problems he may have. If an inmate is discovered to be infected with a contagious disease, he should be segregated from the other jail population to the extent possible. 4. If a prisoner is discovered in an unconscious, semi - conscious, or otherwise disabled condition that prohibits him from providing information on the cause of his condition, the jailor shall make reasonable effort to determine if the prisoner is wearing a bracelet or necklace containing the Medic Alert Foundation's emergency alert symbol to indicate that the prisoner suffers from diabetes, epilepsy, a cardiac condition, or any other form of illness which would cause a loss of consciousness. 5. All medication and drugs used in the jail will be stored in a locked container kept in the office section of the jail. Access to medical supplies and administrai tics of medication to inmates will be the responsibility of the jailor on duty. An accurate record of all medication administered to inmates should be maintained. 6. If a prisoner confined in the Harnett County Jail dies, the Medical examiner and the coroner shall be notified immediately. Within five days after the day of the death, a written report should be made to the director of the Harnett County Health Department and to the Secretary of human Resources. 7. A prisoner who is provided medical care under the provisions of this section is liable for the reasonable costs of that care unless he is declared indigent. Duly adopted this the Sixth Day of June, 1983. Commissioner Collins made a motion that the foregoing plan be approved; Commissioner Shaw seconded the motion and it carried. Mr. Clenton Smith, Planning Director, informed the Commissioners that the County had received an offer from the U. S. Department of Housing and Urban Development to use surplus funds from Harnett County's Small Cities Grant No. B- 81 -DN -37 -0060 to extend the water line so that additional areas of Wondertown may be served. Commissioner Shaw made a motion that the County accept this amendment to the Wondertown Project and that the County Manager be and he is hereby authorized to execute this document on behalf of the County; Commissioner Brock seconded the motion and it carried. Mr. Clenton Smith informed the Board that as a result of accepting the HUD grant amendment for the Wondertown Project, the County would also need to amend the engineering agreement with Moore, Gardner & Associates on this project. Commissioner Collins made a motion that the following Supplement No. 2 to the professional services agreement between the County and Moore, Gardner be approved; Commissioner Shaw seconded the motion and it carried: This Supplement No. 2 to the Professional Services Agreement by and between the County of Harnett, the Owner, and Moore, Gardner & Associates, Inc., the Engineer dated October 16, 1978, shall serve to amend the original agreement to include the following PROJECT: The Owner hereby contracts with the Engineer to perform the following described services, hereinafter to as the PROJECT: Water Distribution System Wondertown Part "B ". Phase I - Prepare specifications and contract documents and advertise the project for bids. Phase II- Provide construction observation and construction management services. ENGINEER'S COMPENSATION: The Engineer shall he paid for all professional services described in the attached "Scope of Work" on a Per Diem basis. Per Diem shall mean total payroll times a factor of 2.5 to cover overhead, administration and profit. In addition reimbursable expenses will be billed at cost plus 15% and mileage at $0.30 per mile. OWNER'S AGENT: The OWNER has appointed Jack Brock, County Manager as the official AGENT of the OWNER, for the purpose of the PROJECT. As such, the AGENT shall be responsible for the approval of any document pertaining to this Agreement or any amendment thereto, and for approving all change orders, addenda, and additional services to be performed by the ENGINEER. PERIOD OF SERVICE: After written notice to proceed from the Onwer, the period of service for this contract shall be one (1) year. SHERIFF'S REPORT TAX COLLECTOR TAX SUPERVISOR APPOINTMENT TO JURY COMMISSION GENERAL TERMS AND CONDITIONS:` -Our services will be provided in accordance with our General Terms and Conditions, a copy of which is attached. SPECIAL CONDITIONS: Each phase shall be authorized in writing by the Owner. The. Owner shall also provide the Engineer in writing the level of effort desired by the Owner for construction observation services. Phase I shall. not exceed $6,000 without written authorization of the Owner. IN WITNESS WHEREOF, the parties hereto have made and executed this. Agreement. OWNER COUNTY .OF HARNETT -s /Jesse Alphin Chairman, County Commissioners ENGINEER MOORE, GARDNER & ASSOCIATES, INC. s /Bill Bizzell Vice President Larry Knott, Operations Officer with the Harnett County Sheriff's Department . appeared before the Board and reported on the activities of the Sheriff's Office for the month of May, 1983. Thomas Allen, Tax Administrator, appeared before the Board and reported on the activities of the Tax Collector's Office for the month of May, 1983, and his plans for June. Thomas; Allen, Tax Supervisor; "requested the following refunds: James Lawrence & Maxine Lee, Rt.` &,Box 366, Dunn, NC 28334, in the amoun of $126.90. Six bulk barns and two grain bins located on their property were sold at public auction' in Feb., 1980. D. Watson, Rt. 3,.Box :87, Fuquay - Varina, NE 27526, in the amount of $23.76. MX. Adcock had listed his property in Hector's Creek Township on time by mail and thought that also took care of his property in Buckhorn. Commissioner Stewart made a motion that these refunds be approved; Commissioner Collins seconded the motion and it carried. Commissioner Collins made a motion that A. D. Arnold, Rt. 2, Fuquay- Varina, NC 27526 be reappointed to the Jury Commission, Commissioner Shaw seconded motion and it carried. he WORKMENS COMPENSATION Couutiissioner Brock made a motion that the Board adopt the following resolution NCACC PROGRAM concerning the Workmen's Compensation Program for the County employees; Commissioner Shaw seconded, the motion and it carried: RESOLUTION TO ADOPT THE INTERLOCAL AGREEMENT AND TO JOIN THE NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS -JOINT RISK MANAGEMENT AGENCY WORKERS' COMPENSATION FUND WHEREAS, Harnett County is required to provide payment of workers' Compensa- tion claims of employees; and WHEREAS, the North Carolina Association of County Commissioners Joint Risk Management)Agency has been established by counties pursuant to G.S. 153A -445 (a) .(1) and G. S. 160A-460 through 160A -464; and WHEREAS, it is desirable for Harnett County to join the North Carolina Association of County Commissioners Joint Risk Management Agency and participate its workers' compensation fund 111 order to provide a method of risk sharing for workers' compensation' claims of its employees; NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners of Harnett >Countydo hereby adopt the interlocal agreement entitled. "Interlocal 'Agreement for a Group Self - Insurance Fund for Workers' Compensation Risk Sharing ", and thereby joins and agrees to participate 111 the North Carolina Association of County Coimnissmoners Joint Risk Management Agency which has been formed.:to create a group fund to pay and service the workers' compensation claims of the employees . of the counties and other local agencies joining the Agency. BE IT FURTHER RESOLVED that M. H. Brock is authorized to execute the application to join the - North' Carolina Association of County Commissioners Joint Risk Management Agency. This the Sixth Day of June, 1983. HARNETT COUNTY BOARD OF-COMMISSIONERS. s/ Jesse Alphin - Chairman 1 23'1 1 RESOLUTION RE: Commissioner Shaw made a motion that the County adopt the following resolution FINANCIAL concerning the financial operations of the County; Commissioner Collins OPERATIONS seconded the motion and it carried: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION WHEREAS, it appears that several budgets of the General Fund of Harnett County will be over - expended during the Fiscal Year 1982 -83; and WHEREAS, it will be necessary to overspend these budgets in the due process of operation of the several budgets. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT that the County Auditor is hereby authorized to pay any and all neces- sary expenses of the several departments in the operation of their offices. HARNETT COUNTY BOARD OF COMMISSIONERS s/ Jesse Alphin Chairman TAX ATTORNEY The following Tax Attorney's report was filed with the Board: NAME SUIT NO. AM'T COLLECTED ATTY. FEE Barbecue Township Ronald James Feaster 81 CVD 1038 568.20 90.00 Black River Township Gerald Ray Johnson 82 CVD 0519 1,452.04 55.00 Duke Township William Erwin Long 81 CVD 0951 160.63 55.00 Grove Township Billy Ray Flowers 82 CVD 0556 479.29 55.00 et als Johnsonville Township Paul and Ann T. Cameron No Suit 408.73 25.00 Edward W. Smith & wife 82 CVD 585 268.99 55.00 Lillington Township David McAllister Et Ux 82 CVD 0603 751.57 55.00 Stewarts Creek Township Waymond Edward Graves 83 CVD 0367 402.05 55.00 Joseph Smith, Jr. No Suit 451.68 50.00 New Suits Started: UTILITIES Conrad M. McLean et als 83 CVD 451 Corene McNeill, et als 83 CVD 449 Leonard Matthews, et als 83 CVD 450 Larry Stewart, et ux 83 CVD 470 Total 10.00 10.00 10.00 10.00 $4,943.18 535.00 Robert Morgan, County Attorney, reported to the Board that his office has been working with the Tax Supervisor concerning the request from the Utility Companies to reduce their tax value. EXPENDITURE REPORT The expenditure report for the period ending May 31, 1983, was filed with the Board. ADJOURNMENT There being no further business, the Harnp,tt County Board of Commissioners meeting duly adjourned at 11:00 a.m. airman c4q. Warik Secretary Clerk