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03211983'13 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING, MARCH 21, 1983 The Harnett County Board of Commissioners met in regular session on Monday, March 21, 1983, in the Commissioners Room, County Office Building, Lillington, North Carolina, with the following members present: M. H. Brock, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa W. Young, Clerk to the Board, and Robert Morgan, County Attorney, were also present. Commissioner Lloyd G. Stewart was absent. CALL TO ORDER Chairman Jesse Alphin called the meeting to order at 7:30 p.m. PRAYER Commissioner Jack Brock led the evening prayer. MINUTES APPROVED The minutes from the Harnett County Board of Commissioners meeting of March 7, 1983, were approved as read. PROGRESS REPORT RE: Sam Miriello, Chairman of the Advisory Board for the Industrial Training Center, INDUSTRIAL TRAINING appeared before the Commissioners and gave a progress report concerning the CENTER construction of the Harnett County Industrial Training Center. He stated that the County had advertised for proposals to provide architectural services and all proposals are to be submitted to the Planning Office by 12 noon tomorrow. AREA III SCHOOL Whit Bradham, Assistant Superintendent of Harnett County Schools, appeared before the Board and informed them that the architectural plans for the Area III school will be completed prior to June 30, 1983. He stated that the total contract for the Design and Development Phase of Area III school site is $330,000, of which $305,500 has been paid. He requested that the remaining balance of $23,500 be budgeted so that when the Board of Education receives an invoice from MacMillan and MacMillan, AIA, they can immediately contact the Finance Office and receive these funds. Following a discussion of this request, Commissioner Collins made a motion that the funds in the amount of $23,500 be transferred from the Capital Reserve Fund to the General Fund and that the County Finance Officer be and she is hereby aurhorized to pay MacMillan and MacMillan for architectural services provided for the Area III school as payment is requested from the Board of Education. Commissioner Shaw seconded the motion and it carried. REPORT RE: COMMUNITY C. P. Stewart with the Board of Education appeared before the Commissioners and SCHOOLS PROGRAM reported on the serious financial situation of the Community Schools Program. He reported that in order to get through this Fiscal Year, approximately $6,074 would be needed. If they could not raise this money, the programs would have to be cut. The Commissioners thanked Mr. Stewart for making this report to them. RESIGNATION OF M. H. Brock, County Manager, informed the Board that the County had received FLETCHER HUBBARD FROM a letter of resignation from Fletcher Hubbard as Chairman of the Juvenile Task JUVENILE TASK FORCE Force. Mr. Brock explained that he had talked with Cecil Bell, Director of the One -on -One Program, and Mr. Bell is going to review the Task Force to see who and how may are appointed, what agency they represent, and if they are active members. Commissioner Brock made a motion that Mr. Hubbard's resignation not be accepted until after Mr. Bell has reported his study on the Task Force to the County Manager. Commissioner Collins seconded the motion and it carried. PROGRESS REPORT UNIVISION Richard Reams with Univision Cable appeared before the Board and reported that he would be the construction coordinator over Harnett County's cablevision project. He reported that construction would begin on April 1. CONTRACT AWARDED TO M. H. Brock, County Manager, reported to the Board that the Committee appointed LANDMARK ENGINEERING by the Commissioners at its meeting of February 7, 1983, had received, reviewed, COMPANY - MAPPING and awarded the contract for the County's base mapping project to Landmark Engineering Company, P. 0. Box 668, Cary, NC 27511; for the total amount of $5,900. Mr. Brock explained that this contract was just for Phase I - Aerial Photography of the Base Mapping Project. Mr. Brock reported that the County received five proposals and Landmark Engineering did submit the lowest proposal. GRANT AGREEMENT Commissioner Shaw made a motion that the County enter into the following grant INDUSTRIAL TRAINING agreement with the North Carolina Department of Natural Resources and Community CENTER Development; Commissioner Collins seconded the motion and it carried. M. H. Brock County Manager, informed the Board that this grant was for approximately $215,000 for the Industrial Training Center. NORTH CAROLINA DEPARTMENT OF NATURAL RESOURCES AND COMMUNITY DEVELOPMENT GRANT AGREEMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Upon execution of the Acceptance Provisions of this Grant Agreement, the North Carolina Department of Natural Resources and Community Development (NRCD) agrees to provide to the Grantee the Federal assistance under Title I of the Housing and Community Development Act of 1974 (P.L. 93 -383) authorized by the Funding Approval identified therein, subject to the terms and conditions of this Grant Agreement,' applicable law, regulations and all other requirements of HUD. now or hereafter in effect. This Grant Agreement is effective with respect to such assistance as of the date the acceptance is executed and consists of each attached Funding Appro- val, the attached Acceptance Provisions signed by NRCD and Grantee, and the attached HUD -NRCD Grant Agreement, together with the HUD approved preapplication and application filed herein, including any Assurances, certifications, maps, schedules or other submissions' made with respect thereto, the HUD Community Development Block Grant Regulations at 24 CFR Tart 570 and the following General Tecros and Conditions: 1. Definitions: Except to the extent modified or supplemented by the Gran Agreement, any term defined in Title I of the Housing and Community Development Act of 1974 or the HUD Community Development Block Grant Regulations at 24 CFR Part 570, shall have the same meaning when used herein. (a) Agreement means this Grant Agreement, as described above and any amendments_or. supplements thereto. (b) Applicant means the entity designated as such in the Funding Approval. (c) Grantee means the entity designated as a recipient for grant or loan guarantee assistnace in the Funding Approval and signing the acceptance provi- sions as Grantee under this Agreement. (d) Assurances, when capitalized, means the certifications and assurances submitted with grant applications pursuant to the requirements of 24 CFR Part 570 (e) Assistance provided under this Agreement means the grants and any loans secured by loan guarantees provided under this Agreement: (f) " Program means the community development program, project, or other activities, including the administration thereof, with respect to which assis- tance is being provided under this Agreement. 2. Certain Requirements to Which the Agreement is Subject: The HUD-NRCD agreement is subject to various requirements concerning: (a) Section 3 of the Housing 4 Urban Development Act of 1968, as amended, and specified regulations, rules and orders, (b) flood disaster protection; (c) equal employment opportunity, (d) elimination of lead -based paint hazards;, (e) compliance with air and water acts; (f) federal labor standards provisions; and (g) non-discrimination under Title VI of the Civil Rights Act of, 1964. This Agreement is subject to those same requirements in identical fashion. This Agreement places the same obligations and responsibilities on the Grantee concerning these requirements that the HUD -NRCD agreement places on NRCD. Those . clauses that the HUD-NRCD agreement requires to be placed in agreements between NRCD and its grantees concerning the requirements are hereby included by reference as if fully set out herein. 3." Obligations of-Grantee-with Respect to Certain Third Party Relationships; The Grantee shall remain fully obligated under the provisions' -of this Agreement notwithstanding its designation of any third party or parties for the undertaking of all or any part of the program with respect to which assistance is being provided under this Agreement to the Grantee. The Grantee 'shall comply with all lawful requirements of the NRCD necessary to insure that the program with respect to which assistance is being provided under this Agreement to the Grantee is carried out in accordance with NRCD's Assurances and Certifications, including ,those with respect to the assumption of environmental responsibilities of the Applicant under section 104(d) of the. Housing and Community Development; Act of 1974. 4. Prohibitions Against Conflicts of Interest and Certain Payments: The prohibitions contained in paragraphs 10 (Interest of .Certain Federal Officials 11 (Interest of Members, Officers, or Employees of Grantee, Members of Local Governing Body, or Other Public Officials), and 12 (Prohibition Against Payments of Bonus or Commission) of the HUD -NRCD agreement are hereby included by reference as if fully set out herein. 5. Grant Administration; Program Management: The HUD -NRCD agreement is subject to the requirements of, the administrative regulations for community development block grants concerning grant administration (24 CFR Part 570, Subpart 0). This Agreement is subject to those same requirements in identical fashion except that funds will be released to the grantee only upon receipt by NRCD of a copy of each invoice for which reimbursement is sought. This Agreement places the same obligations and responsibilities on the Grantee as to NRCD that the HUD -NRCD agreement places on NRCD as to HUD.For example, the same corrective and remedial actions are available to NRCD, regarding the Grantee as are available to HUB,;; regarding NRCD Any amendments, or ;:additions to :the., specified`" regulations ?mill" become effective' on the . ; date indicated in the Federal Register and will be applicable from that date forward to funds expended under this Agreement. NRCD will make reasonable effort 215 RESOLUTION RE: TAX SHELTER FOR METRO EMPLOYEES BUDGET AMENDMENT HEALTH DEPT. to notify the Grantee when such amendments or additions are made, but failure to do so does not relieve the Grantee from its duty to expend funds in accordance with regulations in effect on the date the expenditure is made. 6. Cost Principles for State and Local Governments: This Agreement is subject to Office of Management and Budget Circular A -87, "Cost Principles for State and Local Governments ". 7. Reimbursement to NRCD for Improper Expenditures: The Grantee will reimburse NRCD for any amounts of grant assistance determined through fair and appropriate administrative procedures to have been improperly expended. The Grantee will also give advance assurances satisfactory to NRCD that the Grantee will be able to make such reimbursements. ACCEPTANCE PROVISIONS This Grant Agreement which is for a project approved for funding by the Department of Housing and Urban Development on September 8, 1981 under the funding approval for application /grant number B- 81 -DN -37 -0137, and which is authorized by the North Carolina Department of Natural Resources and Community Development, is hereby accepted by the County of Harnett as Grantee under the Agreement. The Grantee agrees to comply, and to accept responsibilities for compliance by any person carrying out project activity on behalf of the Grantee, with the terms and conditions of the Agreement, applicable law, regulations and all requirements of HUD and DNRCD, now or hereafter in effect, pertaining to the assistance provided. GRANTEE: County of Harnett By: s/ M. H. Brock County Manager title date Commissioner Brock made a motion that the Board adopt the following resolution regarding a tax shelter of the Metro employees' contributions to the Retirement System; Commissioner Shaw seconded the motion and it carried: RESOLUTION TO ELECT A TAX SHELTER OF EMPLOYEES' CONTRIBUTIONS PAYABLE AS MEMBERS OF THE NORTH CAROLINA LOCAL GOVERNMENTAL EMPLOYEES' RETIREMENT SYSTEM WHEREAS, the 1981 Session (1982 Regular Session) of the North Carolina General Assembly, by a duly ratified bill effective July 1, 1982, enacted North Carolina General Statute 128- 30(bl), which under the conditions specified therein permits an employer participating in the North Carolina Local Governmental Employees' Retirement System to tax shelter the contributions payable to this System by its employees who are members of this System; and, WHEREAS, this employer is an employer participating in the North Carolina Local Governmental Employees' Retirement System with respect to its eligible employees; and, WHEREAS, this employer deems it desirable to tax shelter the contributions payable by its employees as members of the North Carolina Local Governmental Employees' Retirement System. NOW, THEREFORE, BE IT RESOLVED BY THE Harnett County Board of Commissioners in regular session, that effective the first day of July, 1982 the Harnett County Board of Commissioners elects pursuant to the provisions of North Carolina General Statute 128- 30(bl) to pick up and pay to the North Carolina Local Governmental Employees' Retirement System the contributions which would be otherwise payable to this System by its employees who are members of this System and to treat in all respects such contributions in the manner specified in said North Carolina Statute 128- 30(bl). Commissioner Collins made a motion that the Board approve the following budget amendment to the Health Department; Commissioner Shaw seconded the motion and it carried: Increase Code 10 -591 -002, Increase Code 10 -591 -005, Increase Code 10 -591 -007, Increase Code 10 -591 -014, Increase Code 10- 591 -025, Increase Code 10 -591 -033, Decrease Code 10 -591 -041, Increase Code 10- 591 -054, Increase Code 10 -591 -074, Increase Code 10 -591 -079, Salaries and Wages, by $785 FICA, by $139 Retirement, by $155 Travel and Meetings, by $200 Books and Publications, by $500 Materials and Office Supplies, by $100 Clinician Fees, by $1,000 Insurance and Bonds, by $350 Capital Outlay - Equipment, by $300 Medical $ Surgical Supplies, by $6,618 RESOLUTION RE: Commissioner Brock moved for the adoption of the following resolution concerning SALE OF REAL PROPERTY the sale' <of real property owned by Willie E. Moran, Commissioner Collins seconded OWNED BY WILLIE E. the motion and it carried with a unanimous vote: MORAN RESOLUTION THAT WHEREAS, The County of Harnett was the successful bidder at that sale of real property owned by Willie E. Moran and others in Duke Township, which sale is being - conducted pursuant to order of, court in`that proceeding for the fore - closure of property taxes owed to the County of Harnett (79 CvD 0814 entitled County of Harnett vs. Willie E. Moran et als) and that said successful bid is $487.69 and WHEREAS, Charles Lee Norris has offered to purchase the successful bid of the County of Harnett as aforesaid plus interest as by law provided; and WHEREAS, the property tax value of said land being foreclosed is $230.00, and that further the County Tax Attorney has attempted to get the Moran family to pay the above successful bid and save the property from foreclosure but that certain family member contacted refused to do so. NOW, THEREFORE BE IT RESOLVED That the aforesaid bid be assigned to Charles Lee Norris and that the County Manager be and he is authorized to execute the County's name to as assignment of bid as aforesaid. This 21 day of March, 1983- Attest: COUNTY OF HARNETT e /Vanessa -W Young Vanessa W. Young, Clerk s/ Jesse Alphin Jesse Alphin, Chairman Harnett County Board of Commissioners OF Commissioner Shaw reported to the Board that effective, April 1, 1983, the BUIES CREEK /ANGIER/ Buies Creek /Angier /Lillington Landfill will be closing except for debris such as LILLINGTON LANDFILL tree limbs, stumps, scrap lumber, etc. 'Mr. Shaw continued to explain that the County hopes to put a container out there in the near future.' ADJOURNMENT There being no further business, the Harnett County Board of Commissioners, meeting of March 21, 1983, duly "adj+ rned at 8:45 p.m. irman Clerk S ecr`et ary j/