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PRAYER
MINUTES APPROVED
BOB ETHERIDGE REPORT
ON LEGIS. MATTERS
RAY STONE, DOT
RESOLUTION RE:
PAVING OF SECONDARY
ROADS
APPOINTMENTS TO
HEALTH BOARD
APPOINTMENT OF
CLENTON SMITH TO
SBA 503 ADVISORY
COMMITTEE
SUBDIVISION PLATS
208
COMMISSIONERS MEETING, MARCH 7, 1983
Harnett County Board of Commissioners met in regular session on Monday,
:h 7, 1983, in the Commissioners Room, County Office Building, Lillington,
:h Carolina, with the following members present: Lloyd G. Stewart, M. H.
:k, Bill Shaw, Rudy Collins, and Chairman Jesse Alphin presiding. Vanessa
'oung, Clerk to the Board, and Robert Morgan, County Attorney, were also
;ent.
Lrman Jesse Alphin called the meeting to order at 9 a.m.
Commissioner Rudy Collins led the morning prayer.
The minutes from the Harnett County Board of Commissioners meeting of February 21
1983, were approved as read.
Bob Etheridge, Representative with the North Carolina House, appeared before the
Board and presented a report on current Legislative Matters.
Ray Stone, Highway Maintenance Engineer with the North Carolina Department of
Transportation, appeared before the Board to discuss road matters and situations
in Harnett County.
Commissioner Brock made a motion that the Board adopt the following resolution
concerning the paving of secondary roads in Harnett County; Commissioner Stewart
seconded the motion and it carried:
HARNETT COUNTY
NORTH CAROLINA
R E S O L U T I O N
Be It Resolved by the Harnett County Board of Commissioners that
the North Carolina Department of Transportation be and it is hereby
requested, by the proper execution of this document to grade, drain,
stabilize, and pave the following roads:
A. Approximately 650 ft. of SR 1807
B. SR 1810
C. Approximately 500 ft of SR 1834
Done this the Seventh Day of March, Nineteen Hundred and Eighty -
three.
s/ Jesse Alphin
Jesse Alphin, Chairman
ATTEST:
s/
Vanessa W. Young, Clerk
Commissioner Stewart made a motion that the following persons be appointed/
reappointed to the Health Board, Commissioner Shaw seconded the motion and
it carried:
1. Mrs. Louise (James W.) Davis, Rt. 6, Box 543, Sanford, NC 27330 be
appointed for a three -year term
2. Mr. Reid Ross, P. 0. Box 877, Lillington, NC 27546, be appointed for
a three -year term
3. Dr. Donald Moore, Coats Medical Clinic, Coats, NC 27521, be reappointed
for a three -year term
M. H. Brock, County Manager, explained to the Board the purpose of the
SBA 503 Advisory Committee and its connection with Harnett County. Following
a discussion of this Committee and comments by the County Attorney, Commissioner
Brock made a motion that Clenton Smith, Director of Planning, be appointed to
represent Harnett County on the SBA 503 Advisory Committee. Commissioner
Shaw seconded the motion and it carried.
Bessie Moss, Administrative Assistant with the Planning $ Development Office,
appeared before the Board and presented three subdivision plats for the
Board's consideration:
1. Commissioner Stewart made a motion that the subdivision plat for Jim Sharp,
BUDGET AMENDMENT
SOCIAL SERVICES
a single lot, located off SR 1209, in Barbecue Township, be approved,: Commiss
Toner Collins seconded the motion and it carried.
2. Commissioner Stewart made a motion that the subdivision plat for Byron
Bennett, a single lot located off RS 1232 in Upper Little River Township be
approved, Commissioner Collins seconded the motion and it carried.
3. Commissioner Stewart made a motion that the subdivision plat for Buffalo
Creek Estates, Double Lot, located in Johnsonville Township, off SR 1106
be approved, Commissioner Shaw seconded the motion and it carried.
Helen Crews, Director of Social Services, appeared before the Board and
requested the Commissioners to approve the following budget amendment:
Decrease Code 610 -020, Food Stamp Program, be $8,000
Decrease Code 610 -046G, Vendor Transportation, by $3,000
Increase Code 610 -021, Building $ Equipment Rent by $11,000
Mrs. Crews explained that this request does not involve any new money but
it is a transfer of funds from one line item to another. This money would be
used to pay the rent for the medical assistance /food stamp building.
Commissioner Brock made a motion that the foregoing budget amendment be
approved, Commissioner Shaw seeonded the motion and it carried.
RESOLUTION RE: The Chairman recognized E. Marshall Woodall, Attorney for the Buies Creek -Coats
BUIES CREEK /COATS Water and Sewer District of Harnett County, who presented several documents
WATER $ SEWER DISTRICT and matters to the Board of Commissioners for their consideration concerning
the obtaining of certain loan and grant funds for partial financing of the
anticipated wastewater specifications as presented by the consulting engineer,
and other matters necessary for the commissioners' consideration relative to
the anticipated construction project. The attorney presented to the Board a
composite resolution for consideration. After a full discussion thereof, a
motion was made by Commissioner Rudy Collins, seconded by Commissioner Lloyd
Stewart, and the following resolution was adopted, five votes being cast in
favor of the resolution and no:votes were cast in opposition of the resolution:
RESOLUTION
BUIES CREEK -COATS WATER AND SEWER DISTRICT
OF HARNETT COUNTY
THAT WHEREAS, The Board of Commissioners of Harnett County, North Carolina
is the governing body of the Buies Creek -Coats Water and Sewer District of
Harnett County, and that pursuant to the powers granted in North Carolina
General Statute 162A -88, the Board of Commissioners should now authorize
the adoption of a common seal for said municipal corporation, authorize the
entry into and execution of certain agreements and loan documents with Farmers
Home Administration relative to an anticipated loan in the amount of One
Million, Eight Hundred, Forty -Three Thousand ($1,843,000.00) Dollars and a
grant in the amount of Two Million, Four Hundred Twenty -nine Thousand Five
Hundred ($2,429,500.00) Dollars, the approval of plans and specifications for
the construction of a wastewater collection system for the District as has
been prepared by the consulting engineer, Moore - Gardner and Associates, Inc.,
and to further authorize and direct such other and further action as is needed
to proceed with the construction of and financing far the anticipated
construction project for the District; and
WHEREAS, the Advisory Council for the Buies Creek -Coats Water and Sewer
District of Harnett County, has_reviewed the plans and_specification for the
construction of the wastewater collection system and the modifications to the
treatment plant owned by Harnett County as has been prepared by the consulting
engineer, Moore - Gardner and Associates, Inc., and that said Advisory Council
has recommended the adoption and approval of said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
First: That an impression seal, bearing the words "Buies Creek -Coats
Water and Sewer District of Harnett County SEAL" appearing therein,
an impression of said seal being affixed to the original of these
minutes, be and the same is hereby adopted as the common seal of
said municipal corporation pursuant to the authority granted in
North Carolina General Statute 162A -88.
Second: That the Buies Creek -Coats Water and Sewer - District of Harnett
County does hereby accept the conditions set forth in a letter of
conditions from Farmers Home Administration dated February 25, 1982
and amended by letter from Farmers Home Administration dated
March 18, 1982; and
Further that Jesse Alphin, Chairman of the Harnett County Board
21.1
of Commissioners or M. H. Brock, County Manager for the County of Harnett, be
and either official is hereby authorized to execute in the name of and for
and on behalf of the Buies Creek -Coats Water and Sewer District of Harnett County
a letter or such other document that may be necessary to indicate the acceptance
of said conditions and the amendments thereto.
Third: That certain loan resolution contained on USDA -FmHA Form 442 -47 (Rev. 2 -5 -81)
entitled "A Resolution of the Harnett County Board of Commssioners as Governing
Body of the Buies Creek -Coats Water and Sewer District of Harnett County,
authorizing and providing for the incurrence of indebtedness for the purpose of
providing a portion of the cost of acquiring, constructing, enlarging, improving
and /or extending its sewer collection and modification of existing treatment
plant facility to serve an area lawfully within its jurisdiction to serve."
(And such loan resolution is hereby incorporated as a part hereof by reference
and a copy thereof is set forth in the minutes immediately following this
resolution) Be and the same is hereby adopted.
Fourth: That the Buies Creek -Coats Water and Sewer District of Harnett County, be and is
hereby authorized to enter into an agreement entitled "Association Water or
Sewer System Grant Agreement" contained on Form FmHA 1942 -31 (1- 29 -79), a copy
of said agreement and the provisions thereof being incorporated herein as a part
of this resolution and fully set fourth in the minutes of this meeting immediatel;
following this resolution.
Fifth: That the Buies Creek -Coats Water and Sewer District of Harnett County, be and it
is hereby authorized to enter into that certain agreement entitled "Equal
Opportunity Agreement" as set forth on Form FHA 400 -1 (Rev. 6- 26 -72) a copy of
said agreement is hereby incorporated by reference and made a part hereof and
is further set forth in the minutes of this meeting immediately following this
resolution.
Sixth: That the Buies Creek -Coats Water and Sewer District of Harnett County, be and it
is hereby authorized to enter into an agreement entitled "Assurance Agreement"
contained on USDA FmHA Form 400 -4 (Rev. 8- 29 -79), a copy of said agreement is
hereby incorporated by reference and made a part of this resolution and included
within the minutes of this meeting immediately following this resolution.
Seventh: That the Buies Creek -Coats Water and Sewer District of Harnett County, does
hereby approve an operating budget with projected cash flow (a showing of
receipts and disbursements of operating and construction funds) for fiscal years
ending as follows, to wit: June 30, 1983, June 30, 1984, June 30, 1985,
June 30, 1986, and a column for a projected first full year of operations, said
operating budget and projected cash flow schedules contained on USDA -FmHA Form
442 -7 (Rev. 8- 12 -76), a copy of which is incorporated by reference and made a
part of this resolution and included within the minutes of this meeting
immediately following this resolution, together with operating budget notes
relative to projection dates and rate schedules.
Eighth: That the Buies Creek -Coats Water and Sewer District of Harnett County be and it
is hereby authorized to enter into such other and further agreements and to
execute such other and further documents, schedules, forms, and papers necessary
to obtain and close that certain anticipated loan in the amount of $1,843,000.00
and grant funds in the amount of $2,429,500.00 from Farmers Home Administration,
said forms, documents and papers to include but not be limited to the following
forms and documents, to wit:
FMHA 442 -46
FmHA 1940 -1
Letter of Intent to Meet
Conditions
Request for Obligation of Funds
Ninth: That those certain plans and specifications prepared by consulting engineer,
Moore - Gardner and Associates, Inc., wherein the design for the construction of
the wastewater collection system and certain modifications to the existing
treatment plant owned by the County of Harnett be and the same is hereby approved
and accepted as heretofore delivered by said consulting engineer, subject to
such changes and modifications as are found necessary to comply with the needs
of the Buies Creek -Coats Water and Sewer District of Harnett County and its
citizens and to properly construct the waste water collection system and
modifications as aforesaid all as anticipated and planned pursuant to
authorization in that referendum heretofore voted upon by the citizens of said
District.
Tenth: That the officials of the County of Harnett together with the Attorney for said
District be and they are hereby authorized to enlist the aid of the Advisory
Council and other interested parties for the purpose of negotiating and
obtaining easement rights -of -way and parcels of land for the purpose of
locating pipe lines and pumping stations contained within the proposed waste
water collection system anticipated to be constructed and further that said
officials proceed to obtain the execution by property owners of such documents
necessary to proceed with the planning for and construction of the anticipated
wastewater collection system.
Eleventh: That the Chairman of the Harnett County Board of Commissioners be and he is
hereby authorized to execute the corporate name of Buies Creek -Coats Water and
Sewer District of Harnett County, to the aforesaid documents and resolutions
herein before authorized and further that the Clerk to the Harnett County
Board of Commissioners be and shei's hereby authorized to attest the execution
Twelfth:
of said corporate name and to further place the common seal of said corporation
upon the aforesaid instruments to be executed and further that said chairman
and clerk are hereby fully authorized to execute such other and further docu-
ments as may be necessary to proceed with the obtaining of the loan and
grant funds anticipated from Farmers Home Administration.
That the County officials, to: include -the County Manager, Chairman and Clerk
to the Board of Harnett County Commissioners, Director of the County Utility
Department and the attorney for the District be and they are hereby fully
authorized to do and perform all acts and things necessary to be done to
accomplish and Carry out the directives contained within this resolution and
authorization.'
Duly adopted by the Board of Commissioners for the County of Harnett for and on
behalf of the Buies Creek -Coats Water and Sewer District of Harnett County as its
governing body pursuant to the laws of the State. of North Carolina, in regular meeting
held on the first Monday, the eighth day of March, 1983, after duly having been
calendared on the agenda of items for - consideration at- said - meeting.
- Attest:
s/ Vanessa W. Young
Vanessa Young, Clerk
Harnett County-Board of .
Commissioners /Governing
Body
ARCHITECT - OWNER
AGREEMENT RENEWAL -
LIBRARY-
PROGRESS, REPORT,
UNIVISION
FRIENDS OF THE
LIBRARY FORMED
TAX SUPERVISOR'S
REPORT
SHERIFF'S DEPT.
REPORT
TAX COLLECTOR'S
REPORT
EXPENDITURE REPORT
LANDFILL AGREEMENT
WITH RAGSDALE CONS.
ADJOURNMENT
Buies Creek -Coats Water and Sewer
District of Harnett County
By: -s/ Jesse Alphin
Jesse Alphin, Chairman /Harnett
County Board of Commissioners/
Governing Body
Margaret Randall, Harnett County Librarian, explained to the Board that on
February 9,1977, the County entered into a contract with George M. Smart to
provide architectural services to design a library for Harnett County on a
site to be selected by the County. These services May be for renovation or
for a totally' new project. Mrs. Randall requested that this contract with
George, M, Smart be renewed. Commissioner Collins made a motion that the
Architect - Owner agreement concerning the Harnett County Library be renewed
with George M.. Smart, Commissioner Shaw seconded the motion and it carried.
Bob Jones, :Attorney with'Univision Cable, appeared before the Board and
gave a progress report on the cablevision project in Harnett County. He
stated that Univision is now contacting the Utilities in order to attach the
cabTh lanes to their poles.
Mr
Rev. Brown appeared before °the Board' and informed them that the Friends of
the Harnett County Public Library, :.a. non - profit organization, has been =formed
and is looking forward to working wath the Commissioners regarding the
library and its services.
Thomas Allen, Tax Supervisor, requested a refund to WilliamrM. Denton,
Rt. 2,, Box 317, Fuquay- Varina, NC 27526, Hectors Creek Township, in the
amount of $144.72, four bulk barns were listed as real estate and also listed
as personal property.- Commissioner Collins made a motion that this refund be
approved; Commissioner Stewart seconded the motion and it-carried.
Larry Knott, Operations Officer, appeared before the Board and reported on the
activities of the Sheriff's Department for the month of February, 1983.
Thomas Allen, Tax Collector, reported on the activities of the Tax Collector's
office for the month of February, 1983.
The expenditure report for'the period ending February 28, 1983, was filed with
the Board.
Commissioner Bill�Shai1 informed the Board that Commissioner Rudy Collins;
M. H. Brock, County Manager; Corbett Coats, Landfill Supervisor; C. T. Clayton
with Ragsdale Consultants; and himself met on Friday, March 4; 1983, in the
County Manager's office regarding the Anderson Creek Landfill. Mr. Shaw
stated that during this meeting, the committee approved an agreement with
Ragsdale- "Consultants 'to furnish professional engineering services in con - "
nection with the development of operational plans for further expansion of the
Harnett County landfill facilities onto presently undeveloped portions of the
Anderson Creek Site, in conformance with current Solid Waste Management Rules
of the North-Carolina-Department of-Human Resources.-
The e being no further business, the Harnett County Board of Commissioners
me/ ing of March 7, 1983 duly adjourned at 11:00 a.m.
Clerk Secretar
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