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030314mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting March 3, 2014 The Harnett County Board of Commissioners met in regular session on Monday, March 3, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Joe Miller, Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Member absent: Gary House, Vice Chairman Staff present: Tommy Burns, County Manager Joseph Jeffiies, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 9:00 am. Commissioner Burgin led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Commissioner Burgin moved to approve the agenda as published. Commissioner Springle seconded the motion which passed 4 - 0. Commissioner Hill moved to approve the items listed on the consent agenda. Commissioner Springle seconded the motion which passed 4 - 0. 1. Minutes: February 17, 2013 Regular Meeting 2. Budget Amendments: 227 Cooperative Extension Code 110-7310 -465.11-00 110-7310-465.21-04 110-7310-465.21-05 110-7310-465.22-00 110-7310-465.23-00 110-7310-465.25-10 110-7310-465.41-11 110-7310- 465.58-14 Salaries & Wages Group Insurance, HSA Employee Clinic FICA Regular Retirement Unemployment Telecommunications & Postage Travel 108 increase 500 increase 1 increase 6 increase 149 decrease 171 decrease 65 increase 360 decrease March 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 5 228 Public Buildings Code 110-4700-410.41-25 110-4700-410.41-42 110-4700-410.43-15 110-4700-410.43-17 110-4700-410.43-24 110-4700-410.74-74 Operating Utilities — Economic Dev. Operating Utilities — Boone Trail Elem Operating Repair & Maint-Building Operating Repair & Maint-Grounds Operating Repair & Maint-Boone Trail Capital Outlay — Equipment 229 Health Department/Aging Code 110-7552-441.33-45 Contracted Services 110-0000-331.75-52 HCCBG Nutrition 230 Sheriff's Office Code 110-5100-420.43-21 Maintenance & Repair — Vehicle 110-0000-356.30-00 Insurance Claims 3,392 decrease 12,000 decrease 20,000 decrease 13,000 decrease 3,000 decrease 51,392 increase 5,940 increase 5,940 increase 931 increase 931 increase 231 Public Utilities — PU0901 SWEST NTA/Cameron Hill Capital Proj. Code 572-9100-431.45-80 Contingency 26,741 decrease 572-9100-431.45-01 Construction/Sanford Contractors 26,741 increase 3. Tax refunds, rebates and release (Attachment 1) 4. Resolutions to add roads to state system (Attachment 2, 3 & 4) 5 Senior County Staff Attorney, on behalf of the Harnett County Sheriff's Office, requested approval of the Harnett County Detention Center Medical Plan. Harnett County contracts with Southern Health Partners to provide medical care to the Harnett County Detention Center. The medical plan is developed by Southern Health Partners and has been reviewed and approved by the Harnett County Sheriff's Office, Local Health Director of the Harnett County Department of Public Health and reviewed by the Harnett County Legal Services staff. Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Sharlene Jones of 2370 Old Buies Creek Road in Angier addressed the group regarding health insurance for county employees. Mrs. Jones said she hopes that the Board will do something different for the employees other than what they have had for the past two years as she said believes it has hurt a lot of county employees. Mrs. Jones said there has got to be a better alternative; she said you can make several choices with insurance and have more than one plan or a lot of options. She also said people are making good money off of the backs of employee. Mrs. Jones said employees are tax payers and she thinks our tax money could be better spent on a better plan. Mrs. Jones said she understands the need to give incentives but asked how does Rooms -To -Go not paying taxes for 5 or 10 years helping the County. March 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 5 Victoria Whitt, Executive Director of Sandhills Center, presented the Sandhills Center FY 13-16 Local Business Plan. Mrs. Whitt reported 122C-1152 requires that each LME develop a business plan of the management and delivery of mental health, developmental disabilities, and substance abuse services. She also reported the business plan would be in effect for at least three State fiscal years and the proposed plan must be approved by the boards of county commissioners, reviewed by the CFAC, and submitted to the DHHS Secretary for certification. Ms. Whitt also noted the Local Business Plan includes five statewide initiatives and five local initiatives. Chairman Miller requested clarification regarding data for Integration of Behavioral and Physical Health under local initiatives. Commissioner Burgin moved to approve the plan as presented. Commissioner Springle seconded the motion which passed 4 — 0. Mrs. Whitt also noted NC G.S. 126-11 allows local area mental health authorities to petition the State Human Resources Commission to allow the authority to establish an internal system that is "substantially equivalent" to the system used by the North Carolina Office of Human Resources. Mrs. Whitt requested approval of a resolution by the Harnett County Board of Commissioners supporting their petition to the North Carolina State Human Resources Commission for substantially equivalent status for Sandhills Center human resources system in the areas of: 1. SYSTEM PORTION 1: RECRUITMENT, SELECTION, AND ADVANCEMENT (25 NCAC 011.2401) 2. SYSTEM PORTION II: CLASSIFICATION/COMPENSATION (25 NCAC 011.2402) Mrs. Whitt said the reason they are interested in moving away from the State and "controlling their own destiny" is to reduce the paperwork and wait times. Mrs. Whitt said they want to stay under the state as far as personnel actions, disciplinary actions and those types of activities. Commissioner Burgin asked how quickly this would take place and Mrs. Whitt responded it would hopefully be voted on in May. Commissioner Burgin moved to approve the resolution as presented. Commissioner Hill seconded the motion which passed 4 — 0. (Attachment 5) Regarding Broker and Insurance Services RFPs, Commissioner Springle asked who made the request to Legal to draw up this request. John Rankins, Human Resources Director, reported that Human Resources drew up the RFPs and then sent them to Legal for approval. Mr. Rankins said they used several examples to write the proposed RFPs. Mr. Rankins said when we decided to keep the plan we had last year, the Board determined they would bid everything out this year. Commissioner Springle said he did not remember that and asked if we had already discussed the fact we are not getting the service we need from the broker that we've got. Mr. Rankins said he doesn't think it's a matter that we are not getting the level of service; we just want to bid it out and see what we can get, maybe a better situation. Chairman Miller said there are some things he doesn't understand and he would like to do some more research. Commissioner Burgin asked to discuss the proposals separately. He also asked staff to find out how the current property and casualty broker, Surry Insurance, is being compensated. Commissioner Burgin said the County should have a $5, $10 or $15 Million umbrella. Discussions continued regarding the proposed RFPs including suggested changes as well as who would serve on the selection committee. March 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 5 Jennifer Slusser, Staff Attorney, said she believes the intention of a particular teras in the property/casualty/workers compensation proposal is to prevent potential bidders going out to market at this point. Mr. Rankins reiterated staff's intent in the RFPs for broker qualifications was to make sure we would be dealing with a company where health insurance is their specialty and they are not contracting it with someone else. Mr. Rankins responded that the current broker is paid $40,000. Commissioners Burgin and Springle requested that the Employee Benefits Committee be involved in the selection process. Commissioner Springle said he thinks the committee functioned really well because they were able to see the options we have and the amount of money we have to spend and communicate it back to employees. Commissioner Burgin recommended we make this a two year agreement again, possibly a three year agreement for property and casualty. Commissioner Hill if we go out for two years we should have these problems ironed out before we get in to that situation. Mr. Rankins said the County would have the option to come out of the agreement after the first year. Commissioner Burgin and Mr. Rankins recognized health care is changing fast. Mr. Rankins said there may be other changes too and noted under the new Affordable Healthcare Plan an employer is not required to carry the spouse, who would be eligible to go in to the exchange, but employers must carry dependent children. Commissioner Springle mentioned the committee had discussed options including cost -share with employees but noted limitations with Affordable Healthcare. Mr. Burns said the County was criticized last time because they did not bid this out. It was the consensus of the Board to ask staff to make the changes discussed and recirculate the information for commissioners to vote on at their upcoming special session on Tuesday, March 11, 2014. The group watched the Legislative Update Video provided by the North Carolina Association of County Commissioners. Commissioner Springle, who recently attended the NCACC Agricultural Advisory Committee meeting, reported one of the mail goals of the NCACC for this short session is to reinstate lottery funds for school construction. Commissioner Springle said it extremely important for commissioners to attend the upcoming Legislative Day and to meet with our delegation as soon as possible. Mr. Burns reminded the group of the upcoming March 26th NCACC District Meeting in Moore County. Mr. Burns reminded the Board of their upcoming meeting on March 11th with the Board of Education. Mr. Burns reported staff is working through the budget and noted department heads would start submitting their budgets this week. Mr. Burns also announced that Mr. Nick Dula was recently selected as the Economic Development Planner and would start on March 24th after relocating from Lenior. Mr. Dula asked Mr. Burns to thank the Board for their hospitality during his recruit visit and he is really enthusiastic about the Board's vision and enthusiasm for economic development. Mr. Burns said staff would be monitoring the weather this week and noted schools had already decided to close early today. Last, Mr. Burns reminded the group that he hoped to be able to follow the budget calendar, recently shared with commissioners at their retreat, as close as possible with the budget ideally being adopted by June 16, 2014. He noted the only modification commissioners may be asked to consider would be rescheduling the first Board meeting in June to an evening meeting in order to hold a public hearing on the budget. March 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 5 Mr. Bums presented the Tax Department's Top 200 Owing Report and said he understands some of these were paid last week and will provide commissioners with an updated report. Commissioner Burgin had questions regarding the report and the process used to collect taxes. He asked if the County could take "unknown" property under some form and auction it to recover taxes. Mrs. Hill also shared her concerns regarding the report. Discussions regarding the report and collection and legal processes continued. Mr. Burns will invite Billy Godwin, Tax Department attorney, to an upcoming work session to talk through some of the questions. Chaiiuian Miller called for any new business. Commissioner Springle said Wayne County is building two middle schools for $40 Million and our cost for one is over $30 Million for one middle school. He said Johnston County has done a good job too and wondered if would be good to meet with some commissioner from those counties to see what they are doing and look at other options. Chairman Miller said he and Commissioner Springle, along with some members of the Board of Education, recently walked the property for the new Southwest Elementary School and we have got to come up with some way to keep construction costs down. Commissioner Burgin moved that the Board make a foi nal request to the Board of Education to provide their financials on a monthly basis, including their fund balance. Commissioner Springle seconded the motion which passed 4 — 0. Staff was asked to draft a resolution. Commissioner Burgin said he had been contacted by a couple of county employees about how we pay during times when the county is closed, exempt vs. non-exempt and over -time for a 40 - hour week vs. the month. He said he has discussed this with Mr. Rankins and suggested we may need to tweak our employee pay policy. Mr. Burns said we receive lots of questions regarding essential verse nonessential employees during inclement weather. Commissioner Springle asked if there was a way to see what the cost would be to pay employees every two weeks instead of monthly. Chairman Miller said employees are happy with the petty leave program and appreciate the clarity of the new policy. Commissioner Springle moved that the Board go into closed session to (1) consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims; (2) discuss certain personnel matters; and (3) discuss matters relating to the location or expansion of industries or other businesses in Harnett County. This motion is made pursuant to N.C. General Statute Section 143-318.11(a),(6)&(4). Commissioner Burgin seconded the motion which passed 4 to 0. Commissioner Hill moved that the Board come out of closed session. Commissioner Springle seconded the motion which passed 4 to 0. Commissioner Hill moved to adjourn the seconded e motion whichpassed 4 `` 19.t 11:23 am. Commissioner Springle ch 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 5 ATTACHMENT 1 approved by the Hac ett Board Report, Date : 03/04/2013 TO : HARNETT COUNTY BOARD OF COMMISSIO RE: CONSIDERATION OF REFUND FOR TAXES, INTE _3 - :NC AQG _3-7-19 IES FOR ALL MUNICIPALITIES 1 CARRINGTON, KRISTINA RACHEL 1158 PINECREST DR SPRING LAKE, NC 283907341 SPRING LAKE, NC, 28390 - 7341 2 DAVIS, HATTIE R PO BOX 1616 ANGIER NC, 27501 - 0000 3 JOSEPH, DRELIEN PO BOX 1158 COATS NC, 27521 - 1158 4 JOSEPH, DRELIEN PO BOX 1158 COATS NC, 27521 - 1158 5 JOSEPH, DRELIEN PO BOX 1158 COATS NC, 27521 - 1158 6 JOSEPH, DRELIEN PO BOX 1158 COATS NC, 27521 - 1158 7 MALENA, TRAVIS B MALENA, ANNE M 100 PERSON CT SPRING LAKE, NC, 28390 - 1685 8 MARTIN, JOHN THOMAS 1067 COKESBURY RD FUQUAY VARINA, NC, 27526 - 6523 9 MARTIN, LIESEL ANNE 1067 COKESBURY RD FUQUAY VARINA, NC, 27526 - 6523 10 NYUMAH, VICTOR 32 WOLFPACK LN CAMERON, NC, 28326 - 6283 11 THORNE, KELLY ELIZABETH 810 N ELLIS AVE DUNN, NC, 28334 - 3206 12 THORNE, KELLY ELIZABETH 810 N ELLIS AVE DUNN, NC, 28334 - 3206 13 THORNE, KELLY ELIZABETH 810 N ELLIS AVE DUNN, NC, 28334 - 3206 0001975024- 2011- 2011- 000000 0000013805- 2012- 2012- 000000 0000028587- 2008- 2008- 000000 0000028587- 2009- 2009- 000000 0000028587- 2010- 2010- 000000 0000028587- 2011- 2011- 000000 0002004031-2012-2012- 000000 0002003670- 2012- 2012- 000001 0002008392-2012-2012- 000001 0002004053-2012-2012- 000000 0001413020-2008-2008- 000000 0001413020- 2009- 2009- 000000 0001413020-2010-2010- 000000 City 0.00 County 145.42 City 0.00 County 140.00 City 0.00 County 90.00 City 0.00 County 90.00 City 0.00 County 90.00 City County City County City() County City() County 0.00 150.99 0.00 88.76 11.15 0.00 60.44 0.00 City 0.00 County 147.68 City(CI0 6.23 5) County 10.72 jity(CI0 11.11 County 18.88 City(C10 15.86 5) County 26.92 145.42 Refund 140.00 Refund 90.00 Refund 90.00 Refund 90.00 Refund 150.99 Refund 88.76 Refund 11.03 Refund 59.09 Refund 147.68 Refund 16.95 Refund 29.99 Refund 42.78 Refund Military Exemption Refund of 2 Solid Waste Fees; Decrease in Number of Mobile Homes in Park Refund of 2 Solid Waste Fees; Only 2 Homes on Property Refund of 2 Solid Waste Fees; Only 2 Homes on Property Refund of 2 Solid Waste Fees; Only 2 Homes on Property Refund of 2 Solid Waste Fees; Only 2 Homes on Property Military Exemption Situs Correction Situs Correction Military Exemption Value Decrease Value Decrease Value Decrease 14 THORNE, KELLY ELIZABETH 810 N ELLIS AVE DUNN, NC, 28334 - 3206 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0001413020- 2011- 2011- 000000 City(CI0 5) 3.52 Value Decrease County 5.98 City Total County Total Total to be Refunded 9.50 Refund 108.31 1,005.35 1,113.66 Date : 03/03/2014 Approved by the Ha; inetf rlounty Board of Commis5icnal".$ f ler %< ` ApprovedBy:ti/,e 1jol Lg- /-(It TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 1 2 3 4 5 ELDERLEE INC 729 CROSS ROAD OAKS CORNER NY, 14518 - 0000 ELDERLEE INC 729 CROSS ROAD OAKS CORNER NY, 14518 - 0000 ELDERLEE INC 729 CROSS ROAD OAKS CORNER NY, 14518 - 0000 ELDERLEE INC 729 CROSS ROAD OAKS CORNER NY, 14518 - 0000 F&L DEVELOPERS INC 7000 HARPS HILL ROAD STE 201 RALEIGH NC, 27615 - 0000 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0000016320- 2007- 2007- 000000 0000016320- 2008- 2008- 000000 0000016320- 2009- 2009- 000000 0000016320- 2010- 2010- 000000 0001306470- 2010- 2010- 000000 City 0.00 County 720.96 City 0.00 County 794.82 City 0.00 County 821.50 City 0.00 County 739.63 City 0.00 County 830.82 City Total County Total Total to be Refunded 720.96 Refund 794.82 Refund 821.50 Refund 739.63 Refund 830.82 Refund 0.00 3,907.73 3,907.73 Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease ATTACHMENT 2 Harnett C 0 U N TY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Olde Farm Subdivision River Oak Street Duly adopted this 3rd day of March, 2014. `�,.N`� C 0 0441/ /ItF s CT.' • r m . ffi lt�,irryl4 \l HARNETT Cj TY BOARD OF COMMISSIONERS Marg ret Regina eeler Clerk, o the Boar strong roots • new growth o - Miller, Chairman www.harnett.org ATTACHMENT 3 Harnett COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Crestview Subdivision Pinevalley Lane (SR 2435 Ext.) Rolling Stone Court (SR 2445 Ext.) Duly adopted this 3rd day of March, 2014. ��.�0�OOMt4ilt i '1 . • Cn • •ATTEST: `,i, j c:puC �� 1f�111111t��v \� (t I El. !�. l_ _ _J.J ♦ 1 A, -23 HARNETT C TY BOARD OF COMMISSIONERS Marg et Regina "1- eler Clerk o the Board strong roots • new growth Joe filler, Chairman www.harnett.org ATTACHMENT 4 RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Overhills Creek Subdivision Yancey Court Duly adopted this 3rd day of March, 2014. HARNETT C • 70 TY BOARD OF COMMISSIONERS "-Y,• ATTESff,» Marg Clerk et Regina o the Board eeler strong roots • new growth Joe ilier, Chairman www.harnett.org ATTACHMENT 5 Harnett COUNTY NORTH CAROLINA HARNETT COUNTY www.harnett.org RESOLUTION Sandhills Center Area Authority for Mental Health, Developmental Disabilities and Substance Abuse Services, d/b/a Sandhills Center LME/MCO, is seeking approval from the North Carolina State Human Resources Commission to designate that Sandhills Center has a human resources system equivalent to that of the State of North Carolina: WHEREAS, North Carolina General Statute Section 126-11 allows local Area Mental Health Authorities to petition the State Human Resources Commission to allow the authority to establish an internal system that is "substantially equivalent" to the system used by the North Carolina Office of Human Resources; and WHEREAS, the Board of Sandhills Center may petition the State Human Resources Commission to determine whether any portion of its personnel system meets the requirement of Chapter 126 of the State Human Resources System of the North Carolina General Statutes; and WHEREAS, said Sandhills Center human resources system and any substantial changes to the system shall be approved by the State Human Resources Commission as substantially equivalent to the standards established under G.S. Section 126 for employees of Mental Health Programs; and WHEREAS, the staff and resources are available to Sandhills Center to maintain a substantially equivalent human resources system in the areas of: System Portion I - Recruitment, Selection and Advancement; and System Portion II - Classification and Compensation; and WHEREAS, Sandhills Center seeks a determination of substantial equivalency in the areas of: System Portion I - Recruitment, Selection, and Advancement System Portion II - Classification and Compensation WHEREAS, upon such determination, Sandhills Center employees shall be exempt from the provisions of Chapter 126 relating to the approved portions of the Sandhills Center human resources system. NOW, THEREFORE, BE IT RESOLVED, that the HARNETT COUNTY BOARD OF COMMISSIONERS approves and supports this petition from Sandhills Center to the State Human Resources Commission to determine if the Sandhills Center human resources system meets the requirements for substantial equivalency with the State Human Resources Act. Adopted this the 3rd day of March, 2014. `��trrrrrr�,r ‘N FO• a � EST' � ,-kr: (3, /tom' .� Margaret Regina W it er, Chaiiu►an ctt County Board of Commissioners eeler, Clerk to the strong roots • new growth