031714a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
March 17, 2014 7:00pm
1. Call to order-Chairman Joe Miller
2. Pledge of Allegiance and Invocation-Vice Chairman Gary House
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax refunds, rebates and releases
D. Emergency Services requests authorization to accept award administered by North
Carolina Department of Crime Control and Public Safety Division of Emergency
Management in the amount of$11,864.42. This is the second and final award which
reflects the six Optional Activities that Harnett County Emergency Management has
completed. These are funds that are received annually and are included as part of
their operating budget.
E. Sheriffs Office requests approval to receive 135 Reflective Traffic Vests at a cost of
$50 per vest for a total of$6,750 awarded by the NC Governor's Highway Safety
Grant Program.
F. Health Director requests approval to establish fees for Promethazine (Phenergan),
Ondansetron (Zofran), Silver Nitrate/Potassium Nitrate, Ipratropium Bromide &
Albuterol Sulfate, and Epinephrine.
G. Airport Administrator requests approval of a NCDOT/DOA grant application/request
for aid for design and bidding efforts related to the drain outfall improvements
required at Runway 5. Total estimated cost is $39,641 with 10% local match of
$3,964. Airport Administrator also requests the Board approve the County Manager
to sign the grant application.
H. Airport Administrator requests approval of a NCDOT/DOA grant application/request
for aid for preliminary planning, wetland delineation and permit planning to clear
approximately 15 acres of uplands and wetlands on the approach for Runway 5 at the
Harnett County Regional Jetport. Total estimated cost is $34,340 with 10% local
match of $3,434. Airport Administrator also requests the Board approve the County
Manager to sign the grant application.
I. Senior County Staff Attorney requests approval to destroy the closed session audio
recordings of tax administrator candidate interviews pursuant to the County
Management Records Retention Schedule.
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
Page 1
6. Appointments
7. Public Hearing-New Road Names for the purpose ofEnhanced 911, Clint Williams, E-911
Operations Administrator
8. Resolution Approving Purchase Agreement for Real Property, Dwight Snow, County
Attorney
9. County Manager's report-Tommy Burns, County Manager
-Veteran Affairs Activities Report-February 2013
-Community Development Monthly Performance Report-February 2013
-Planning Services Report-February 2013
-Interdepartmental Budget Amendments and change order
10. New Business
11. Closed Session
12. Adjourn
Page2
Agenda Item 4 -A
HARNETT COUNTY BOARD OF COMMI~'-J_._..., .. , ............ ...,
Minutes of Regular Meeting
March 3, 2014
The Harnett County Board of Commissioners met in regular session on Monday, March 3, 2014,
in the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Member absent:
Staff present:
Joe Miller, Chairman
Jim Burgin, Commissioner
Beatrice B. Hill, Commissioner
Gordon Springle, Commissioner
Gary House, Vice Chairman
Tommy Burns, County Manager
Joseph Jeffries, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Miller called the meeting to order at 9:00 am. Commissioner Burgin led the pledge of
allegiance and invocation.
Chairman Miller called for additions and deletions to the published agenda. Commissioner
Burgin moved to approve the agenda as published. Commissioner Springle seconded the motion
which passed 4-0.
Commissioner Hill moved to approve the items listed on the consent agenda. Commissioner
Springle seconded the motion which passed 4-0.
1. Minutes: February 17,2013 Regular Meeting
2. Budget Amendments:
227 Cooperative Extension
Code 11 0-731 0 -465.11-00 Salaries & Wages
11 0-731 0-465.21-04 Group Insurance, HSA
110-731 0-465.21-05 Employee Clinic
110-7310-465.22-00 FICA
11 0-731 0-465.23-00 Regular Retirement
110-7310-465.25-10 Unemployment
110-7310-465.41-11 Telecommunications & Postage
110-7310-465.58-14 Travel
108 increase
500 increase
1 increase
6 increase
149 decrease
171 decrease
65 increase
3 60 decrease
March 3, 2014 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of5
228 Public Buildings
Code 110-4700-410.41-25 Operating Utilities-Economic Dev.
110-4700-410.41-42 Operating Utilities-Boone Trail Elem
110-4700-410.43-15 Operating Repair & Maint-Building
110-4700-410.43-17 Operating Repair & Maint-Grounds
110-4700-410.43-24 Operating Repair & Maint-Boone Trail
110-4 700-410.7 4-7 4 Capital Outlay -Equipment
229 Health Department/ Aging
Code 110-7552-441.33-45 Contracted Services
110-0000-331.75-52 HCCBG Nutrition
230 Sheriffs Office
Code 110-5100-420.4 3-21 Maintenance & Repair -Vehicle
110-0000-356.30-00 Insurance Claims
231 Public Utilities -PU090 1 SWEST NT A/Cameron Hill Capital Proj.
3,3 92 decrease
12,000 decrease
20,000 decrease
13,000 decrease
3,000 decrease
51 ,3 92 increase
5, 940 increase
5,940 increase
931 increase
931 increase
Code 572-9100-431.45-80 Contingency 26,741 decrease
572-9100-431.45-01 Construction/Sanford Contractors 26,741 increase
3. Tax refunds, rebates and release (Attachment 1)
4. Resolutions to add roads to state system (Attachment 2, 3 & 4)
5. Senior County Staff Attorney, on behalf of the Harnett County Sheriffs Office, requested
approval of the Harnett County Detention Center Medical Plan. Harnett County
contracts with Southern Health Partners to provide medical care to the Harnett County
Detention Center. The medical plan is developed by Southern Health Partners and has
been reviewed and approved by the Harnett County Sheriffs Office, Local Health
Director of the Harnett County Department of Public Health and reviewed by the
Harnett County Legal Services staff.
Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes
for each presentation up to 30 minutes.
-Sharlene Jones of2370 Old Buies Creek Road in Angier addressed the group regarding
health insurance for county employees. Mrs. Jones said she hopes that the Board will do
something different for the employees other than what they have had for the past two
years as she said believes it has hurt a lot of county employees. Mrs. Jones said there has
got to be a better alternative; she said you can make several choices with insurance and
have more than one plan or a lot of options. She also said people are making good
money off of the backs of employee. Mrs. Jones said employees are tax payers and she
thinks our tax money could be better spent on a better plan. Mrs. Jones said she
understands the need to give incentives but asked how does Rooms-To-Go not paying
taxes for 5 or 10 years helping the County.
March 3, 2014 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of5
Victoria Whitt, Executive Director ofSandhills Center, presented the Sandhills Center FY 13-16
Local Business Plan. Mrs. Whitt reported 122C-115 .2 requires that each LME develop a
business plan of the management and delivery of mental health, developmental disabilities, and
substance abuse services. She also reported the business plan would be in effect for at least three
State fiscal years and the proposed plan must be approved by the boards of county
commissioners, reviewed by the CF AC, and submitted to the DHHS Secretary for certification.
Ms. Whitt also noted the Local Business Plan includes five statewide initiatives and five local
initiatives. Chairman Miller requested clarification regarding data for Integration of Behavioral
and Physical Health under local initiatives. Commissioner Burgin moved to approve the plan as
presented. Commissioner Springle seconded the motion which passed 4-0.
Mrs. Whitt also noted NC G.S. 126-11 allows local area mental health authorities to petition the
State Human Resources Commission to allow the authority to establish an internal system that is
"substantially equivalent" to the system used by the North Carolina Office of Human Resources.
Mrs. Whitt requested approval of a resolution by the Harnett County Board of Commissioners
supporting their petition to the North Carolina State Human Resources Commission for
substantially equivalent status for Sandhills Center human resources system in the areas of:
1. SYSTEM PORTION 1: RECRUITMENT, SELECTION, AND ADVANCEMENT (25
NCAC 011.2401)
2. SYSTEM PORTION II: CLASSIFICATION/COMPENSATION (25 NCAC 011.2402)
Mrs. Whitt said the reason they are interested in moving away from the State and "controlling
their own destiny" is to reduce the paperwork and wait times. Mrs. Whitt said they want to stay
under the state as far as personnel actions, disciplinary actions and those types of activities.
Commissioner Burgin asked how quickly this would take place and Mrs. Whitt responded it
would hopefully be voted on in May. Commissioner Burgin moved to approve the resolution as
presented. Commissioner Hill seconded the motion which passed 4-0. (Attachment 5)
Regarding Broker and Insurance Services RFPs, Commissioner Springle asked who made the
request to Legal to draw up this request. John Rankins, Human Resources Director, reported that
Human Resources drew up the RFPs and then sent them to Legal for approval. Mr. Rankins said
they used several examples to write the proposed RFPs. Mr. Rankins said when we decided to
keep the plan we had last year, the Board determined they would bid everything out this year.
Commissioner Springle said he did not remember that and asked if we had already discussed the
fact we are not getting the service we need from the broker that we've got. Mr. Rankins said he
doesn't think it's a matter that we are not getting the level of service; we just want to bid it out
and see what we can get, maybe a better situation.
Chairman Miller said there are some things he doesn't understand and he would like to do some
more research. Commissioner Burgin asked to discuss the proposals separately. He also asked
staff to find out how the current property and casualty broker, Surry Insurance, is being
compensated. Commissioner Burgin said the County should have a $5, $1 0 or $15 Million
umbrella. Discussions continued regarding the proposed RFPs including suggested changes as
well as who would serve on the selection committee.
March 3, 2014 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of5
Jennifer Slusser, Staff Attorney, said she believes the intention of a particular term in the
property/casualty/workers compensation proposal is to prevent potential bidders going out to
market at this point. Mr. Rankins reiterated staff's intent in the RFPs for broker qualifications
was to make sure we would be dealing with a company where health insurance is their specialty
and they are not contracting it with someone else. Mr. Rankins responded that the current broker
is paid $40,000. Commissioners Burgin and Springle requested that the Employee Benefits
Committee be involved in the selection process. Commissioner Springle said he thinks the
committee functioned really well because they were able to see the options we have and the
amount of money we have to spend and communicate it back to employees.
Commissioner Burgin recommended we make this a two year agreement again, possibly a three
year agreement for property and casualty. Commissioner Hill if we go out for two years we
should have these problems ironed out before we get in to that situation. Mr. Rankins said the
County would have the option to come out of the agreement after the first year.
Commissioner Burgin and Mr. Rankins recognized health care is changing fast. Mr. Rankins
said there may be other changes too and noted under the new Affordable Healthcare Plan an
employer is not required to carry the spouse, who would be eligible to go in to the exchange, but
employers must carry dependent children. Commissioner Springle mentioned the committee had
discussed options including cost-share with employees but noted limitations with Affordable
Healthcare. Mr. Bums said the County was criticized last time because they did not bid this out.
It was the consensus of the Board to ask staff to make the changes discussed and recirculate the
information for commissioners to vote on at their upcoming special session on Tuesday, March
11, 2014.
The group watched the Legislative Update Video provided by the North Carolina Association of
County Commissioners. Commissioner Springle, who recently attended the NCACC
Agricultural Advisory Committee meeting, reported one of the mail goals of the NCACC for this
short session is to reinstate lottery funds for school construction. Commissioner Springle said it
extremely important for commissioners to attend the upcoming Legislative Day and to meet with
our delegation as soon as possible. Mr. Bums reminded the group of the upcoming March 26th
NCACC District Meeting in Moore County.
Mr. Bums reminded the Board of their upcoming meeting on March 11th with the Board of
Education. Mr. Bums reported staff is working through the budget and noted department heads
would start submitting their budgets this week. Mr. Bums also announced that Mr. Nick Dula
was recently selected as the Economic Development Planner and would start on March 24th after
relocating from Lenior. Mr. Dula asked Mr. Bums to thank the Board for their hospitality during
his recruit visit and he is really enthusiastic about the Board's vision and enthusiasm for
economic development. Mr. Bums said staff would be monitoring the weather this week and
noted schools had already decided to close early today. Last, Mr. Bums reminded the group that
he hoped to be able to follow the budget calendar, recently shared with commissioners at their
retreat, as close as possible with the budget ideally being adopted by June 16, 2014. He noted
the only modification commissioners may be asked to consider would be rescheduling the first
Board meeting in June to an evening meeting in order to hold a public hearing on the budget.
March 3, 2014 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of5
Mr. Burns presented the Tax Department's Top 200 Owing Report and said he understands some
of these were paid last week and will provide commissioners with an updated report.
Commissioner Burgin had questions regarding the report and the process used to collect taxes.
He asked if the County could take "unknown" property under some form and auction it to
recover taxes. Mrs. Hill also shared her concerns regarding the report. Discussions regarding
the report and collection and legal processes continued. Mr. Burns will invite Billy Godwin, Tax
Department attorney, to an upcoming work session to talk through some of the questions.
Chairman Miller called for any new business. Commissioner Springle said Wayne County is
building two middle schools for $40 Million and our cost for one is over $30 Million for one
middle school. He said Johnston County has done a good job too and wondered if would be
good to meet with some commissioner from those counties to see what they are doing and look
at other options. Chairman Miller said he and Commissioner Springle, along with some
members of the Board of Education, recently walked the property for the new Southwest
Elementary School and we have got to come up with some way to keep construction costs down.
Commissioner Burgin moved that the Board make a formal request to the Board of Education to
provide their financials on a monthly basis, including their fund balance. Commissioner
Springle seconded the motion which passed 4-0. Staff was asked to draft a resolution.
Commissioner Burgin said he had been contacted by a couple of county employees about how
we pay during times when the county is closed, exempt vs. non-exempt and over-time for a 40-
hour week vs. the month. He said he has discussed this with Mr. Rankins and suggested we may
need to tweak our employee pay policy. Mr. Burns said we receive lots of questions regarding
essential verse nonessential employees during inclement weather. Commissioner Springle asked
if there was a way to see what the cost would be to pay employees every two weeks instead of
monthly. Chairman Miller said employees are happy with the petty leave program and
appreciate the clarity of the new policy.
Commissioner Springle moved that the Board go into closed session to (1) consult with the
County's legal staff in order to preserve the attorney-client privilege concerning the handling of
certain claims; (2) discuss certain personnel matters; and (3) discuss matters relating to the
location or expansion of industries or other businesses in Harnett County. This motion is made
pursuant to N.C. General Statute Section 143-318.11 (a),(6)&( 4). Commissioner Burgin
seconded the motion which passed 4 to 0.
Commissioner Hill moved that the Board come out of closed session. Commissioner Springle
seconded the motion which passed 4 to 0.
Commissioner Hill moved to adjourn the meeting at 11 :23 am. Commissioner Springle
seconded the motion which passed 4-0.
Joe Miller, Chairman Margaret Regina Wheeler, Clerk
March 3, 2014 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of5
Agenda Itern _ '-1-[$ _
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Airport Capital Reserves CP1302, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
30 l-8300-406-90-03 Capital Project $36,667
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
30 l-0000-389-l 0-00 General Fund $36,667
EXPlANATION:
To budget funds for the Airport Capital Reserve. These funds were allocated by the
County for the Airport Projects.
APPROVAlS:
Nb3!1o(1'/
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina 9err'riet, iJ he e./ e r
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER INCREASE DECREASE
580-6600-461-35-47 Post Closure $ 120,000.00
580-6600-461-7 4-7 4 Capital Outlay/Equipment $ 120,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To purchase a M316 to increase our tonnage efficiency at Anderson Creek Landfill.
APPROVALS:
da~( 31lD I
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer far their direction.
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as
follows:
EXPENDITURE
'
AMOUNT AMOUNT
~---------
CODE NUMBER ' DESCRIPTION OF CODE INCREASE DECREASE ------! Auto repairs 110-5100-420-43-21 i -§849.56
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I · REVENUE i AMOUNT AMOUNT
CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE
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!Insurance claims 110-0000-356-30-00 -58~9.56 -
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EXPLANATION:
To transfer$ 979.06 (Council) and$ 3,834.90 (Obranovich) and $1,035.60 (Taylor) received for an accident that
occurred on 01/17/14 into the Sheriff's Auto repair expenditure line.
APPROVALS:
3 }o ~g~/'
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to tlie
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina St!!i liel, Whee I e r-
Cierk to the Board
I 2014.
Joe Miller, Chairman
Harnett County Board of Commissioners
I
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BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Board of Elections Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4300-410.12-00 Salaries and Wages-part time $8,000
110-4300-410.11-13 Vacation Payout $523 ,---------
Salaries and Wages 110-4300-410.11-00 $8,523
f---
I HRA $459 110-4300-410.21-02
------~------------+-------------
110-4300-410.21-00 I Group Insurance Expense $459 ,---------
REVENUE AMOUNT AMOUNT --
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: The Board of Elections respectfully requests that the above appropriations are changed to fixed
debts and to allow us to employ temporary help.
APPROVALS:
r / /-? /1 l 11 jJ / ( 4/{u ,,) .J.;:.u} · 'j
DepartmeiJ Head (date)
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anager (date) { (
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Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted ~th~i~s _________ ~d~a~v~o~f------------~------------~
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.35-87 Health Education $ 355.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-356.76-03 Reimbursement for Health Education $ 355.00
EXPlANATION: To budget anticipated registration fees for the Teen Conference.
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2014
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2_9-3:3: ~
Section 1. To amend the Library Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-8100-450.33-45 Contracted Services 1800
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-353.81-05 LIBRARY/ FRIENDS OF THE LIBRARY 1800
EXPLANATION: To budget donation funds received from The Friends of the Library for the upgrade fee to our
ILS to implement e-Books.
APPROVALS:
r~Azl:l:J.--~:.h 'I; /I+
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Library Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-8100-450.60-33 MATERIALS & SUPPLIES 200
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-353.81-05 LIBRARY/ FRIENDS OF THE LIBRARY 200
EXPLANATION: To budget donation funds received from The Friends of the Library for LEGOs for our LEGO
Club.
APPROVALS:
~~?;/&/14-
Department Head (date) anager (date) 3 \ lo{ /f
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are
to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE
110-5400-420.43-21 I Maint & Repair-Auto ~
1"17'&',00 :!W$
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-356.30-00 Reimbursement Insurance Claim· _;j,:;z::;z:7.:26 .
}11"jS,CO 'JWS
EXPlANATION: To budget the transfer of funds to Maintenance & Repair-Auto. We received an insurance
claim reimbursement check from VFIS for repairs to 2013 Ford Ambulance, Vin# 2097, Unit# 3057.
APPROVAlS:
~~
c:ountYaffi:ger (date) 3 /l t J (
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
--.---~ -.---..._-. __ ..,.__ -·--...-----.---
HARNETT COUNTY FINANCE DEPARTMENT
CASH REPORT FORM
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CASH:
t'• $----'.'~'----
COINS:
CHECKS:
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SUBMITIED BY: _:•.,.._··,-.:,·-""·''-'--1; .,J·•.x:.x~.Lf·.'-'''-'-' "-")"'-<i,'-"-:~::-:'-------RECEIVED BY: L-,· , ; .-, .. -l '', ··, . / -' · _ • • .. _
... ! SIGNATURE FINANCEjSfGNATURE
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DATE:_.: __ · __ __:___---------·-
WHITE-FINANCE DEPT. CANARY -DEPARTMENT COPY
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Glatfelter Claims Management, Inc.
P 0 Box 5126
York, PA 17405
(800) 233-1957
VFIS OF NORTH CAROLINA
PO BOX 12825
RALEIGH, NC 27605
PAYMENT IS BEING ISSUED FOR: 2013FORDAMBUALNCEVIN#2097,
COST TO REPAIR, TAX EXEMPT
LESS $1,000 DEDUCTIBLE
Payment on behalf of AAIC
CHECK NUMBER:
CLAIM NUMBER:
0000378602
NCCM21402027 4-00001
PAYMENT AMOUNT: $*""*****1,777.26
Any person who knowingly presents a false or fraudulent claim for the payment of a loss is guilty of a crime and subject to criminal prosecution and civil penalities.
FISH ELM
VFIS
Please detach voucher and deposit check promptly.
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VFIS~ Glatfelter Claims Management, Inc.
P 0 Box 5126
York, PA 17405
(800) 233-1957
CLAIM NUMBER I POLICY NUMBER I PAYEE TAXPAYER 10.1
NCCM214020274-00001! VF!SCM1 059302-02 I 00-0000000 I
I POLICY HOLDER
VFJS OF NORTH CAROLINA jCOUNTY OF HARNETT
PAY: One thousand seven hundred seventy seven and 26/100 Dollars
TO THE COUNTY OF HARNETT
ORDER OF PO BOX 370
LILLINGTON NC 27546
60-295
~ CHECK NO. 000037860:
CHECK DATE 2/10/2014
M & T Bank
Altoona, PA
j ClAIMANT
I COUNTY OF HARNETT
Void 90 days after this dale
I POUCYDATES
I 7/01/2013 -710112o14
I DATE OF LOSS
l 1/31/2014
$ *******1,777.21
VFIS of ORTH CAROLI A
(A DIVISION OF FIRE & RESCUE INSURANCE SERVICES, INC.)
412 St. Mary's Stre~t • P.O. Box 12825 • Raleigh, North Carolina 27605
919-755-1401 " 1-800-726-1228 • Fax 919-755-1125
February I 7,' 2017
Ms. Melinda Bethune
County of Harnett
P.O. Box 370
Lillington, NC 27546
Re: Claim Number-NCCM214020274
Date of Loss-1/31/14
Claim Check Number-0000378602
Dear Melinda,
lrr=:\";®IE;;-®~fE-=-a-rw-~ ~-rm--·
w FEB 34 2014 @I
By::::::::-::::::::::::::::::::::::::::::::::::-I
Attached, please find a check in the amount of$1,777.26 for the above claim minus your $1,000.00
deductible.
Please review and if you have questions or comments, please advise.
Sincerely,
Pam Grimes, CPIW, CIC, CISR, DAE, AINS, CBIA
Trusted Choice' a I Volunteer fir~men's ~ nsurance Services, Inc~
~ '<IS/Cr.\.;>\ Qf"/1-'t:,J,TFh~ERI' "Jn.o.I-.«GRO',;"
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.11-00 Salaries & Wages $ 3,125.00
110-7600-441.21-00 Group Insurance Expense $ 300.00
110-7600-441.21-05 Clinic $ 25.00
110-7600-441.22-00 FICA $ 250.00
110-7600-441.23-00 Retirement $ 225.00
110-7600-441.25-10 Unemployment $ 50.00
110-7600-441.26-08 Worker's Compensation $ 25.00
110-7600-441.33-45 Contracted Services $ 4,000.00
110-7600-441.58-01 Training $ 150.00
110-7600-441.58-14 Travel $ 800.00
110-7600-441.60-33 Materials & Supplies $ 650.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds in the BT program to better utilitize State monies.
APPROVAlS: 9k .~h/1'/
Departmefr::ae)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2014
Joe Miller, Chairman
Harnett County Board of Commissioners ··~
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7300-465-32-29 Agriculture 4,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-344-12-00 Agriculture-Revenue 4,000
EXPLANATION: APPROVALS: To increase expenditure line and Revenue line due to additional funds collected
a~ore penditure:JxRected for the ~~m. ~ ~
Dli nt Head (daq) fr'{ ~e Ollie ?/t U h· Os'.;;,,df. n';'ger (date~
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
lb
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are
to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
. CODE NUMBER ! DESCRIPTION OF CODE INCREASE DECREASE
110-5400-420.60-46 1 Medical Supplies & Drugs -1072.25 -
loT? 'Jw~
REVENUE l AMOUNT AMOUNT
CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE
'(~ ~0000-356.30-00 {( ! Reimbursement Insurance Claim ~
\01~ :JW7
EXPLANATION: To budget the transfer of funds to Medical Drugs and Supplies. These funds will be used to
purchase a Zoll AED. We received a replacement cost payment from VFIS Insurance to replace the AED that had
water damaged.
APPROVALS:
Manager (date} {· /I
3. 11
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
. Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
DATE:
-·
CASH:
COINS:
CHECKS:
HARNETT COUNTY FINANCE DEPARTMENT
CASH REPORT FORM
---· ~· ----------~-.. -----~----.....
-¥ ll1 1 J4~ DEPARTMENT:-----'-'-~ -.:::::..··---=:"7-f--~~~"""'il:~
$ __ --C.j· •• '~_ ... ---TOTAL. $
~ / ~~ --{I £)
SUBMITTED BY: ---L---.:-~· _,._:....:',_;._'· '.:_',,'--"-' f_·· "---.:''~---.:·'-----RECEIVED BY: >e~·rfvV /:~:~.,fA. 0 ;\!\ rl.
SIGNATURE ' FINAN-CE SIGNATURE
WHITE-FINANCE DEPT.
DATE: ~ ,_ ~~ _.~}.() \ 4
CANARY -DEPARTM~NT .COPY"' ' ----·----
~ ·i~)VFJS$ ~AOt>.1SW\o:~e~~r~~;onn..-oOIOUII
Glatfelter Claims Management, Inc.
VFIS OF NORTH CAROLINA
PO BOX 12825
RALEIGH, NC 27605
P 0 Box 5126
York, PA 17405
(800) 233-1957
PAYMENT IS BEING ISSUED FOR: REPLACEMENT OFAED, LESS THE
$250 OED, $56.25 CPR PADZ,
$71.25 PEDI PADZ
Payment on behalf of AAIC
CHECK NUMBER: 0000376034
CLAIM NUMBER: NCTR213110888-00001
PAYMENT AMOUNT: $*******1,072.25
Any person who knowingly presents a false or fraudulent claim for the payment of a loss is guilty of a crime and subject to criminal prosecution and civil penalities.
Please detach voucher and deposit check promptly.
RSEIBERT
VFJS
Ui~fi#I(!ISJf..i'flsl!•fNii#(•llii·I:J§ilj~ICJ;J§#¢1:N!]}<€t;t•li!¢Ut~!¢1•1H~1·1;UJ:i@M6\!li~Kamr-~cr_fE<fi~.§';~ o = • . e--, ~. r ~ ·~ ~
VFIS~ Glatfelter Claims Management, Inc.
P 0 Box5126
York PA 17405
(800) 233-1957
CLAIM NUMBER POLICY NUMBER PAYEE TAXPAYER 10.
NCTR213110BB8·00001 VFISTR2065440-02
VFIS OF NORTH CAROLINA
----~~
PAY: One thousand seventy two and 25/100 Dollars
TO THE COUNTY OF HARNETT
ORDER OF PO BOX 370
LILLINGTON NC 27546
POLICY HOLDER
60-295
3'13
M&TBank
Altoona, PA
CHECKNO. 0000376034
CHECK DATE 12/30/2013
Void 90 days alter this date
POLICY DATES
CLAIMANT DATE OF LOSS
COUNTY OF HARNETI 8/0B/2013
$ *******1 ,072.25
1111 0 0 0 0 3 ? t, 0 3 L. II" 1: 0 3 • 3 0 2 g 5 51: B 8 8 7 g 2. L. 3 n•
Glatfelter Claims Management, Inc.
183 fLtulEr Heights Road • P.O. Bax 5126 • Yar-'; Pennsylrxmio.17405-9792
(717) 741-0911 • (BIXJ) 233-1957 • Fax (717) 747-7051 • CA Licensefi2DB9880
Administering claims on behalf of American Allenultive. Insurance Cmparatiqn.
December 30,2013
Melinda Bethune
County Of Harnett
P. 0. Box 370
Lillington, NC 27546
RE: Insured:
Policy Number:
Claim Number:
Date of Loss:
Description:
Dear Ms. Bethune:
County Of Harnett
VFISTR2065440-02
NCTR21311 0888-00001
08/08/2013
Z.oll AED
Glatfelter Claims Management, Inc. is handling this matter on behalf of American
Alternative Insurance Corporation. Enclosed you will find a check in the amount of
$1,072.25. This represents the replacement cost for the Zoll AED, less the $250.00
policy deductible, $56.25 CPR Stat Padz and $71.25 Pedi Padz.
Our settlement is based on quote provided by Zoll Medical Corporation. If you find that
the replacement cannot be completed for this amount, please provide me with an itemized
invoice for further review.
We are happy to have been of service. Feel free to contact me with any questions or
comments you may have.
Sincerely,
Rian Seibert
Property Representative
Extension: 7693
E-Mail: rseibert@glatfelters.com
c: VFIS ofNorth Carolina
VFIS of ORTH CAROLI A
(A DIVISION OF FIRE & RESCUE INSURANCE SERVICES, INC.}
412 St. Mary's Street • P.O. Box 12825 • Raleigh, North Carolina 27605
919-755-1401 • 1-800-726-1228 • Fax 919-755-1125
January 2, 2014
Ms. Melinda Bethune
County of Harnett
Emergency Management Dept.
P.O. Box 370
Lillington, NC 27546
RE: Claim Number-NCTR2 I 311 0888
Date of Loss-8/8/13
Claim Check Number-0000376034
Dear Melinda,
u; UD : r. I hi ; ' ' . \
t-:::1 e.: L!=, ! .· i ~ re (r-:J !£ u r,; f.'" ,.~ ....
JAN 0 6 2014 /-:: t)
By
Attached, please find a check in the amount of $1,072.25 for the above referenced claim minus your
$250.00 deductible.
Please review and if you have questions or comments, please advise.
Sincerely,
Pam Grimes, CPIW, CIC, CISR, DAE, AINS, CBIA
~
("rrusted Choice'
~:.J'f1rst
GUIDELINES
:~n-:L READY
TO: Harnett county Emergency Services
1005 Edwards Brothers Drive
Lillington. NC 27546
Attn: Ricky Denning
email: rdenning@harnett.org
Tel: 910-893-7563
Fax: 910-814-2570
ITEM MODEL NUMBER DESCRIPTION
1 2 0 1 0 0 0 0 0 3 0 2 0 1 1 0 1 0 J AED Plus with Professional Interface (no circle of
icnns). Includes LCD screen showmg vorce prompt
messages. devrce advisory messages, elapsed time,
shock count and chest compression bar. Supplred with
Public Safety PASS Cover. Softcase, Operator's Guide
and (5) five year limited warranty.
' 2 8000-0807-01 Type 123 Lithium Batteries. quantity of ten (1 0) with
stnrRge sleeve
3 8900-0402 CPR stat•padz HVP Multi-Functron CPR Electrodes-1
pair
4 8900-0810-01 pedi•padz® II Pediatric Multi-Function Electrodes -
Designed for use with the AED Plus. The AED recognizes
when pedi•padz II are connected and automatically
proceeds wrth a pediatric ECG and adjusts energy to
pediatric levels. Twenty four (24) month shelf-life One
pair
*Reflects State of NC/SC Contract# 465B pricing.*
This quote is made subject to ZOLL's standard commercial terms and conditions(ZOLL T's + C's) which
accompany this quote. Any purchase order (P.O.) issued in response to this quotation will be deemed to
incorporate ZOLL T's + C's. Any modification of the ZOLL T's + C's must be set forth or referenced in the
customer's P.O. No commercial terms or conditions shall apply to the sale of goods or services governed
by this quote and the customer's P.O unless set forth in or referenced by either document.
1. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT QF ACCEPTED PURCHASE ORDER
2. PRICES QUOTED ARE VALID FOR 60 DAYS
3. APPLICABLE TAX ADDITIONAL
QTY.
1
1
1
1
4. ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL
5 FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015
OR EMAIL TO ESALES@ZOLL.COM.
ZOLL Medical Corporation
Worldwrde HeadQuarters
269 Mrll Rd
Chelmsford, Massachusetts 01824-4105
(978) 421-9655 Marn
(800) 348-9011
(978) 421-0015 Customer Support
FEDERAL JD#: 04-2711626
QUOTATION 154226 V:1
DATE: December 05, 2013
TERMS: Net 30 Days
FOB: Shipping Point
FREIGHT: Free Freight
UNIT PRICE DISC PRICE
$1,995 00 $1,266.00
$75 00 $5625
$75.00 $56 25
$95 00 $71.25
TOTAL
Zachary Taylor
TOTAL PRICE
$1,266.00
$56.25
$56.25
$71.25
$1,449.75
Sr. EMS Territory Manager
919-280-4845
6. ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS.
7. PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zc"lwcbstue.com.
Page 1
.
.
.
*
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Services Department the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
263-0000-399.00-00 Fund Balance Appropriated $17,000
263-0000-353.62-00 Contributions/Donations-Emergency Response $17,000
EXPLANATION: To increase revenue account Contributions/Donations-Emergency Response for funds received
from Duke Energy for January-December 2014.
APPROVALS:
MH~a~{.'t('/ nance 0 er (date) '-{ Count anager (date) 3/!t/!f
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
{
' ' Harnett County Finance Department
Cash Report Form
Date Prepared· 02/26/14 DEPARTMENT: Emergency Services
DESCRIPTION ACCOUNT NUMBER AMOUNT
Contributions/Donations Emergency Response-
Duke Energy 263-0000-353.62-00 $ 75,000.00
..
TOTAL: $75,000.00 --------~-2~~~
COIN: $0.00
CURRENCY: $0.00
CHEC.KS: $75,000.00
TOTAL: $75,000.00
SUBMITTED BY: ~~ RECEIVED BY: Taken direclty to bank
DATE RECEIVED: Q( -s9io-Jtj=
CheckDatr: 20 Feb 2014 Vendor :\umber: 0000169991
Invoice :\ wnber Invoice Date Voucher ID
ll~P010114 1 Jan2014 10008943
Check :';umber Date
1000002001 20 Feb 2014
:\arne: CO"C:"'TY OF HAR"\ETT
Gross Amount
Total
Amount
$0.00
75000.00
Discount Taken
Total
Discounts
$0.00
0.00 0.00
Total
Late Charges
$0.00
1000002001
Paid Amount
75000.00
Total
Paid Amount
75,000.00
~DUKE ~ ENERGY.
DE Progress Other
P.O. Box 601297
CHARL01TE. FL 26963
Corporate Accounts Payable
ST25B 1 40fl South Tryon Street
Charlotte. NC: 28285
Pay
roThe
lrderof
Seventy Five Thousand and 00:100 ****
0000070 01 SP 0.480 ""'SNGLP 1 I 0036 27546-{)37070 -C01·P00070·1
COUNTY OF HARNETT
EMERGENCY MANAGEMENT
PO BOX 370
Lillington NC 27546-0370
m n
Wells Fargo Bank, N.A. 1000002001
64-975/612
Date 02/20/14
~If,
Author Signature~
..
9Z
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LILLINGTON (844)
30 FRONT STREET
LILLINGTON, NC, 27546
Cashbox 01
Business Date
Calendar Date
Deposit
Transaction Number
Account Type
Account Number
Transaction Amount $
Check Amount $
FEB 26, 2014
FEB 26, 2014
12:41
00087
Checking/Savings
XXXXXX0842
75,000.00
75,000.00
fhis deposit or payment is accepted subject to
verification and to tha rules and regulations of
this bank. Deposl ts may not be available for
immediate withdrawal, Receipt should be held
until verified with Your stetamsnt.
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as
follows:
' EXPENDITURE AMOUNT AMOUNT
~-----------------~----------
! CODE NUMBER ' DESCRIPTION OF CODE INCREASE DECREASE
110-5100-420-43-21 , Auto repairs 10,064.00 ,---
I ' I
I i
I
I l
: !
I r I
: REVENUE I I AMOUNT I AMOUNT
: CODE NUMBER 1 DESCRIPTION OF CODE INCREASE DECREASE
~------
~ 110-0000-356-30-00 i Insurance claims 10,064.00 i
I
I
I
I
i
' I
I
I
!
EXPLANATION:
To transfer$ 9,000.00 (Taylor) and$ 1,064.00 (Clutter-Add-on) received for an accident that occurred on
01/17/14 into the Sheriff's Auto repair expenditure line.
APPROVALS:
Department Head (date)
~~I/) l~-J 1-'""'~U/wvu4-
l
J
I
I
i
I
I
I
~~ager (date)
1
;·
3 II , I
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of I 2014.
Joe Miller, Chairman
Harnett County Board of Commissioners
Agenda Item 4-C
Date: 03/17/2014 Approved By :
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
COCHRAN, RONALD EUGENE
216 ROCKINGHAM ST 0001992712-2012-2012-000000
City 0.00 Military
SPRING LAKE, NC, 28390 -1758 138.29 Refund Exemption
County 138.29
2 COCHRAN, RONALD EUGENE
216 ROCKINGHAM ST City 0.00 Military
SPRING LAKE, NC, 28390 -1758 0001992712-2013-2013-000000 127.69 Refund Exemption
County 127.69
3 HAMMOND, JUSTIN RAY
4133 ABATTOIR RD
City 0.00 Double-Billed
ANGIER, NC 275017829 0002093388-2013-2013-000000 259.17 Refund
ANGIER, NC, 27501 -7829 County 259.17
4 RAINEY, HERMAN LINDON Ill
RAINEY, ANA CARTER City 0.00 Military
116 SKIPPING WATER DR 0002000707-2013-2013-000000 311.46 Refund Exemption
SPRING LAKE, NC, 28390-7060 County 311.46
5 SCHUSTER, THOMAS SHANE
SCHUSTER, CHRISTINA LYNN City 0.00 Military
265 OLD FIELD LOOP 0002077665-2012-2012-000000 223.15 Refund Exemption
SANFORD NC, 27332 County 223.15
6 SHALOSKY, JOSEPH BRENT
98PORTBAY City 0.00 Military
SANFORD, NC 273326683 0001991497-2013-2013-000000 11.03 Refund Exemption
SANFORD, NC, 27332-6683 County 11.03
7 SHALOSKY, JOSEPH BRENT
98PORTBAY City 0.00 Military
SANFORD, NC 273326683 0002096406-2013-2013-000000 10.06 Refund Exemption
SANFORD, NC, 27332 -6683 County 10.06
8 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 25.20 Situs
DUNN NC, 28334-8774 0001304848-2013-2008-000000 27.09 Refund Correction
County 1.89
9 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 23.54 Situs
DUNN NC, 28334-8774 0001304848-2013-2009-000000 26.66 Refund Correction
County 3.12
10 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 19.52 Situs
DUNN NC, 28334-8774 0001304848-2013-2010-000000 21.19 Refund Correction
County 1.67
11 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 18.11 Situs
DUNN NC, 28334-8774 0001304848-2013-2011-000000 19.76 Refund Correction
County 1.65
12 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 17.12 Situs
DUNN NC, 28334-8774 0001304848-2013-2012-000000 19.03 Refund Correction
County 1.91
13 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 73.53 Situs
DUNN, NC, 28334-8774 0001386443-2013-2008-000000 79.93 Refund Correction
County 6.40
14 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 54.71 Situs
DUNN, NC, 28334-8774 0001386443-2013-2009-000000 63.07 Refund Correction
County 8.36
15 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 52.10 Situs
DUNN, NC, 28334-8774 0001386443-2013-2010-000000 57.51 Refund Correction
County 5.41
16 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 149.41 Situs
DUNN, NC, 28334-8774 0001974971-2013-2011-000000 168.49 Refund Correction
County 19.08
17 YOUNG, THOMAS GERALD
153 STRATFORD DR City() 139.26 Situs
DUNN, NC, 28334-8774 0001974971-2013-2012-000000 160.46 Refund Correction
County 21.20
WM. A. TONY WILDER City Total 572.50
Revenue Administrator County Total 1,151.54
Total to be 1,724.04 Refunded
CC:
WM. A. TONY WILDER
Date: 03/17/2014 Approved By: _______ _
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES
OWENS, MARGARET City 0.00 Value
774 MOUNT OLIVE CHURCH Decrease
ROAD 0000040566-2012-2012-000000 662.72 Refund
LILLINGTON NC, 27546 -0000 County 662.72
2 OWENS, MARGARET City 0.00 Value
774 MOUNT OLIVE CHURCH Decrease
ROAD 0000040566-2013-2013-000000 662.73 Refund
LILLINGTON NC, 27546-0000 County 662.73
3 TURLINGTON, FRED City 0.00 Value
PO BOX412 0001588153-2011-2011-000000 775.77 Refund Decrease
LILLINGTON NC, 27546-0000 County 775.77
4 TURLINGTON, FRED City 0.00 Value
PO BOX412 0001588153-2012-2012-000000 775.77 Refund Decrease
LILLINGTON NC, 27546-0000 County 775.77
5 TURLINGTON, FRED City 0.00 Value
PO BOX412 0001588153-2013-2013-000000 775.77 Refund Decrease
LILLINGTON NC, 27546 -0000 County 775.77
WM. A. TONY WILDER City Total 0.00
Revenue Administrator County Total 3,652.76
Total to be 3,652.76 Refunded
CC:
WM. A. TONY WILDER
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0.00 70.00 0.00 Page 3 of 4
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Board Meeting
Agenda Item
Agenda Item 4-D
MEETING DATE: March 17,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Request authorization to accept award administered by North Carolina
Department of Crime Control and Public Safety Division of Emergency Management
REQUESTED BY: Gary Pope, Emergency Services
REQUEST:
We are requesting authorization to accept the award from North Carolina Department of
Crime Control and Public Safety Division of Emergency Management in the amount of
$11,864.42. This is the second and final award which reflects the six Optional Activities that
Harnett County Emergency Management has completed. This is a federal grant administered
by the State that is available to local governments to assist in the cost of developing and
maintaining a comprehensive emergency management program. These are funds that are
received annually and are included as part of our operating budget.
COUNTY MANAGER'S RECOMMENDATION:
U :\agendaform20 14.doc Page 1 of 1
North C~arolina Departntent of Public Safety
Emergency lVIanagement
Pati\:fcCrory, Governor
FrankL. Peny, Secretary
2013
MichaelA Sprayberry, Director
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)
GRANT AWARD AND MEMORANDUM OF AGREEMENT AMENDMENT
Grantee: HARNETT COUNTY EMERGENCY MANAGEMENT DUNS No.: 799829242
FederaiiD Number: 56-6000306-A 2013 Federal/State EMPG Base Amount: $35,000.00
Account 1500-801635HD-2013, 50% Federal Fund 2013 Federal/State EMPG Optional Amount $15,736.72
Catalog of Federal Domestic Assistance (CFDA) Number: 97.042 SATCOM Deductions: $3,872.30
Date of Award: See Page 3 -Effective Date Total 2013 EMPG Grant Amount: $46,864.42
THIS AMENDMENT TO THE GRANT AWARD AND MEMORANDUM OF AGREEMENT
is entered into by and between the State of North Carolina, Department of Public Safety,
North Carolina Emergency Management, Raleigh, North Carolina (hereinafter referred to as
the GRANTOR), and the
HARNETT COUNTY EMERGENCY MANAGEMENT
(hereinafter referred to as the GRANTEE).
WITNESSETH
That WHEREAS, on October 1, 2012 the parties entered into a Grant Award and Memorandum of Agreement
wherein GRANTOR provided funds from the U.S. Department of Homeland Security (DHS),
Federal Emergency Management Agency (FEMA), for FY 2013 Emergency Management Performance
Grant Program Funding Award EMW-2013-EP-00031-S01;
And WHEREAS, the parties wish to modify the provisions of the prior Grant Award and
Memorandum of Agreement by this amendment.
Therefore, in consideration of the payments that have already been made on the original Grant Award and
Memorandum of Agreement and in further consideration of the promises and agreements that follow, the
GRANTOR and the GRANTEE do mutually agree that the prior Grant Award and Memorandum of
Agreement of the parties is changed in the following respects only:
2013 EMPG Grant Award Amendment
page 1
MAILING ADDRESS
4236 Mail Service Center
Raleigh, NC 27699-4236
www.ncem.org
An Equal Opportunity/Affirmative Action Employer
OFFICE LOCATION:
1636 Gold Star Drive
Raleigh, NC 27607-3371
Telephone: (919) 825-2500
Fax: (91 9) 825-2685
A Nationally Accredited Agency
Compensation. Grantor agrees that it will pay the Grantee as indicated above as complete and total compensation
for the services to be rendered by the Grantee. Payment to the Grantee for expenditures under this Agreement will be
reimbursed after the Grantee's cost report is submitted and approved for eligible work. The original signed copy of this
Award and MOA Amendment must be signed by the Official(s) authorized to sign below and returned to North Carolina
Emergency Management no later than April15, 2014. The grant award and MOA amendment shall be effective
upon return of this form and final approval by North Carolina Emergency Management of the EMPG Grant
Activities. Grant funds will be disbursed (according to the approved project budget) upon receipt of evidence that
funds have been invoiced and products received and/or that funds have been expended (i.e., invoices, contracts,
itemized expenses, etc.) and/or that all Universal work activities and up to six Optional work activities are completed.
Grantee will perform all Universal work activities and up to six Optional work activities identified in the 2013 EMPG
Activity Directory which is a part of the 2013 EMPG application packet, incorporated by reference herein.
System for Award Management (SAM): Please ensure that your organization's name, address, DUNS number and
EIN are up to date in SAM and that the DUNS number used in SAM is the same one used to apply for all FEMA
awards at http //www sam gov. Future payments will be contingent on the information provided in SAM; therefore it is
imperative that the information is correct.
It is expressly agreed by the parties that this Grant Award and Memorandum of Agreement Amendment is
supplemental to the Grant Award and Memorandum of Agreement executed on February 4, 2014 and incorporated by
reference herein, and all terms, conditions, and provisions of the original Grant Award and Memorandum of
Agreement, unless specifically modified by this amendment, are to apply to this Grant Award and Memorandum of
Agreement Amendment and are made a part of this agreement as though expressly included.
2013 EMPG Grant Award Amendment
page 2
IN WITNESS WHEREOF, the GRANTOR and the GRANTEE have each executed this Agreement, this the
__ day of , 2014.
Accepted for the Grantee
"Tol'\'\'f\')L\ '(\ . 6v,.viJ.B
Print Name
Signature
Title
Date
County of
2013 EMPG Grant Award Amendment
page 3
Accepted for the Grantor
Will Polk, Special Counsel
Department of Public Safety
Date
Jean Burke, Assistant Controller
Department of Public Safety
Date
Michael A. Sprayberry, Director
North Carolina Emergency Management
Date
Gregory K. Baker, Commissioner of Law Enforcement
Department of Public Safety
Date
THIS MOA WAS PREVIOUSLY APPROVED AS TO FORM BY THE NORTH CAROliNA DEPARTMENT OF PUBliC SAFETY
FOR THE FY2013 EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM ONlY AND IS SUBJECT TO
EXECUTION BY GREGORY K. BAKER, COMMISSIONER OF lAW ENFORCEMENT FOR THE DEPARTMENT OF PUBLIC
SAFETY. THIS MOU/MOA SHOUlD NOT BE USED FOR OTHER MOUs/MOAs FOR THE EMPG OR STATE
HOMElAND SECURITY GRANT PROGRAMS FOR OTHER FISCAl YEARS.
2013 EMPG Grant Award Amendment
page4
Grantee:
Address:
FederaiiD No.:
Account No.:
Grant Period:
Project:
STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
North Carolina Emergency Management
Physical Address: 1636 Gold Star Drive, Raleigh, NC 27607-3371
Mailing Address: 4236 Mail Service Center, Raleigh, NC 27699-4236
COST REPORT 2-FISCAL YEAR 2013
EMERGENCY MANAGEMENT
PERFORMANCE GRANT
HARNETT COUNTY EMERGENCY MANAGEMENT
P.O. BOX 370, 1005 EDWARDS BROTHERS DRIVE
LILLINGTON NC 27546-
56-6000306-A
1901-1500-80 1635HD-20 13
10/01112 -09/30/14
Grant File No:
EMPG
EMPG-2013-37085 DlJNS No.: 799829242 Branch: Central
Funding 2013 EMPG Universal Amount Optional Amount SATCOM Balance to be Paid
Worksheet Final Amount (Previously Paid) Deductions
Federal/State $46,864.42 $35,000.00 $15,736.72 $3,872.30 $11,864.42
Local Match $50,736.72 $35,000.00 $15,736.72 $0.00 $15,736.72
Total $97,601.15 $70,000.00 $31,473.45 $3,872.30 $27,601.15
This Final Cost Report reflects completed and approved Optional amounts by your Emergency Management program minus
SATCOM Deductions to give a final Balance to be Paid amount. SATCOM Deductions are from January 1, 2012 to
December 31, 2013 and reflect all charges for SATCOM use. This Optional Amount can be used for enhancing your local
emergency management program.
This Cost Report require appropriate signatures and return to the state for payment. Payment will be made once all
signatures have been completed and processed. This funding reimburses your county for eligible EMPG work.
bove are correct, based on grantee's official accounting system and records, consistently applied and maintained, and that expenditures
been made for the purpose of and in accordance with, applicable grant terms and conditions, and that appropriate documentation to support
and expenditures is available or attac d.
HARNETT COL':'olTY EMERGENCY MANAGEMENT Authorized Signature Date
North Carolina Emergency Management Director's Appro\ al Signature Date
Department of Public Safety Controller's Office Approval Date
Printed: 2/17/2014 2:31:16 PM 2013 Cost Report 2
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5300-420.32-88 Emergency Management/EMPG Supplement $1936
r
if /
\{, /-
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~-~
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331.53-12 Emergency Management/EMPG Supplement $1936
EXPLANATION: To decrease revenue and expense accounts for Emergency Management/EMPG Supplement
for funds received from North Carolina Department of Crime Control & Public Safety Division of Emergency
Management that were overstated in the budget preparation 2013-2014.
APPROVAlS:
Finance Officer (date) County Manager (date}
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
Board Meeting
Agenda Item
Agenda Item 4-C
S/r/ / 1'-i
MEETING DATE: Pick a Date
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SlJBJECT: NC Governor's Highway Safety Grant Award
REQUESTED BY: Sheriff Rollins
REQUEST:
The North Carolina Governor's Highway Safety Grant Program has awarded the Harnett
County Sheriff's Ofiice 135 Ref1ective Traffic Ves1Gat a cost of$ 50.00 per vest for a total of
$ 6.750.00. This award is based upon points received by the Harnett County Sheriff's Office
Highway Safety program.
No cost match required.
COUNTY MANAGER'S RECOMMENDATION:
C:.l's.:rs·.\IH:\!RR Desklop\20!3 201-113 1..! :\genda Fingerprint to Detention.doc
I or I
Page
Agenda Item lf .... ~
Board Meeting
Agenda Item
MEETING DATE: March 17,2014
TO: HAR.~ETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Establishing Fees ,r -~ /__..-
REQUESTED BY: John Roa~e)r. 0
REQUEST:
The Board of Health at their regular meeting on March 6, 2014 approved to establish the
following fees:
CPT CODE Description
12550 Promethazine 25m/ml (Phenergan)
12405 Ondansetron 4 mg/2ml (Zofran)
17250 Silver Nitrate 75% Potassium Nitrate 25%
17620 Ipratropium Bromide 0.5 mg & Albuterol Sulfate 3 mg (Duoneb)
J 1 071 Epinephrine
Thank you for your consideration in the establishing of these fees.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
U :\my documents\ 1-Winword\BOC Mtg Request\agendaform20 14.doc
1 of 1
Proposed Charge
$2.00
$1.00
$30.00
$8.00
$1.00
Page
Board Meeting
Agenda Item
MEETING DATE: March 17,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Regional Jetport-Grant for Drainage Outfall Improvements
REQUESTED BY: Barry A. Blevins
REQUEST:
Airport administrator requests the Harnett County Board of Commissioners consider and
approve a NCDOT/DOA grant application/request for aid for design and bidding efforts
related to the drain outfall improvements required at Runway 5. Although originally
scheduled for FY 12-13 and again FY 13-14, neither request for aid was approved at DOA.
Since that time with substantial and significant precip events, erosion increased in the project
area. If application/request for aid is approved at DOA, request Board of Commissioners
approve and accept grant funding. Total estimated cost is $39,641 with a 10% local match of
$3,964. Airport administrator also resquest the Board to approve the County Manager to sign
the grant application.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
\\hcfilel \GSUscrs\apeele\My Documents\AIRPORT\Outfall Agenda. doc
1 ofl
Page
March 3, 2014
Bany Blevins
General Services Director
Harnett Regional Jetport
P.O. Box 940
Lillington, NC 27546
&
RE: Harnett Regional Jetport-New Grant for Drainage Outfall Improvements
Dear Bany:
The initial grant application package for the design & bidding effort related to the Drainage
Outfall Improvement project was signed off by your office last July 15th' 2013 and submitted to
DOA. The grant was never fully executed and, the problem has become more severe concerning
the drainage.
Using the revised work authorization that was prepared, I have worked to create a new grant
application package which will use a portion of your 2010 expiring funds.
The work authorization will also be contained here for your internal coordination. Every effort to
send these packages onto NCDOT-DOA by COB, March 20th, 2014 will help us adhere to the
deadlines set forth by DOA for expiring funds.
The following has been prepared for your review:
36237 .25.(TBD)
+ Draft Letterfor your letterhead (will email to Anna Peele)
+ A V-500: Cert of Local Funds
+ AV-501: Request for Aid
+ A V-503: Project Certification and Notice to Proceed
+ A V-504: Projected Project Budget
+ A V-508: DBE/MBEIWBE ?reBid Goal Notification
+ Projected Budget Spreadsheet of Costs
+ TBI Work Authorization 2701-1301 dated November 5, 2013
Upon your review and approval, please sign and execute each of the attached packages as
indicated and distribute. Should you have any questions or require additional information, please
feel free to contact me or Steve Bright.
Sincerely, (\ jJ
cA~ r~-
AnniParra
Grant Administration
Talbert & Bright
E~GINEERJNG & PLAt-;!"It-;G CO~SULTANTS
4810 SHELLEY DRIVE WILMII"GTON. NC 28405 910.763.5350 FAX 910.762.6281
arnett
COUNTY
N 0 R Hi CAR 0 LIN A
General Services I Harnett Regional Jetport
March 3, 2014
Ms. Nancy Seigler
NCDOT -DOA Grants Administration
1560 Mail Service Center
Raleigh, NC 27699
RE: Harnett Regional Jetport -2010 Expiring Funds Grant Application
Dear Ms. Seigler:
www.harnett.org
PO Box 940
103 E. rvey St.
Lillington, NC 27546
Ph: 910-893-7536
Fax: 910-814-8263
In July of 2013, an application package was submitted to DOA supported by Talbert & Bright,
Inc. work authorization 2701-1301, dated March 22, 2013. The grant has never been executed.
Since then, we have worked with DOA personnel to communicate the worsening drainage issues
at Harnett County Regional Jetport.
Therefore, by submission of this package, we are seek to resubmit for a grant using $35,677 of
the remaining 2010 Vision funds. This will be for design & bidding efforts related to the Drain
Outfall Improvements.
You will find greater detail in the attached work authorization and DOA forms. We enclose the
following for DOA review and approval:
36237 .25.(TBD)
+ AV-500: Cert of Local Funds
+ AV-501: Request for Aid
+ AV-503: Project Certification and Notice to Proceed
+ AV-504: Projected Project Budget
+ A V-508: DBEIMBE/WBE PreBid Goal Notification
+ Projected Budget Spreadsheet of Costs
+ TBI Work Authorization 2701-1301 dated November 5, 2013
Should you have any questions or require additional information, please feel free to contact me.
Thank you for your continued support.
Sincerely,
Barry Blevins
Director, General Services
strong roots • new growth
N.C. Department of Transportation-Division of Aviation
State Aid to Airports Pro ram
AIRPORT NAME: Harnett County Regional Jetport PROJECT#: 36237.25. ----~~======-----
DESCRIPTION: Drainage Outfall Improvements (Design & Bidding)
Certification of Local Funds and Accounting Information
2010 Vision
Total State Aid Grant: $ Federal Block Grant: _!_ ________ 35,~Z_tOO
Local Matching Funds Required: representing a __ _!0% __ Local Share of the Project
1. Accounting System Information
Officiall\:ame of Sponsoring Agency:
Name of Budget Official Responsible for Project Accounting:
Title of Budget Official Responsible for Project Accounting:
Budget Official Address: P. 0. Box 65
Budget Official Telephone 1\umber: 910-893-7525 FAX: 9_10~814-~459 ______ _
2. Certification of Local Funds Availability & Single Audit Accounting
I hereby certify that the local matching share of $ 3,964 required for this project has been officially approved,
placed into the budget of the Sponsoring local governmental unit and will be available for expenditure upon execution of the State
Aid to Airports Grant Agreement and start of this project. I further certify that the authority of the Sponsoring local governmental
unit to enter into contracts with the state of North Carolina ha s been reviewed by the governmental attorney and, in his opinion, the
Sponsoring local governmental unit is duly authorized to commit the Sponsor to an Agreement with the North Carolina Department
of Transportation.
I further certify that all expenditures on this project will be accounted for in a manner consistent with the requirements of the
Auditor, that the Sponsor has made appropriate arrangements to have its accounts audited on an annual basis in conformance
the Single Audit Act of the State of North Carolina, and that each annual Single Audit will contain the required informatioi\
this project.
Signed:
Title: County_ Manager -----------------------------
Name of the Sponsoring Local Government Unit:
Date: ------------
RETL'RN FORM TO: NCDOT AVIATION, GRANTS MANAGER, 1560 MAIL SERVICE CENTER, RALEIGH, NC 27699-
1560
AV-CERT (av-500) (10/96)
N.C. Department of Transportation-Division of Aviation
State Aid to Airports Program
AIRPORT NAME: Harnett Regional Jetport ------~~~~~~~~------PROJECT#
Request for Aid
36237.25.
:\arne of Sponsoring Agency: -"H=arn==e:.:tt:.cC::::o:::u:.::n:.::,etyc__ ___________________________________ _
Sponsor Contact: Tommy Bums --~~--~-----------------------------------------------------------------------
Mailing Address: .::..P-=O=--:B=ox-=--::.:65=--------------------------------------------
Lillington, North Carollina 27546
Contact Telephone Numbers: Phone: -------=-9::..:10=--8::.:9:..::3_-7:..::5-=2-=--5 _____ _ FAX: 910-814-6459
Name of Consulting Fim1: Talbert & Bright, Inc. ----~~~~~-----------------------------------------------------------
Consultant's Project Manager: W. Ste hen Bright ----~=-~=--------------------------------------------------------------
Consultant's Telephone Numbers: Phone: ---------"(9-=1:..::0_,_) -'-76'-3_-_53_5_0 ______ _ FAX: (91 0) 762-6281
If this is a Federal Aid Project Indicate Federal Project Number
WORK ELE:\IENTS Al'ID Ft:NDS REQUESTED (round funds to the nearest dollar)
Work Element Total Estimated Cost FAA Funds Proposed Local Funds Committed State Aid Requested
Drainage Outfall Improvements (Design & $ 39,641 $ 35,677 $ 3,964
Bidding)
$ -s -
$ -$ -
$ -s -
$ -$ -
$ -$ -
$ -$ -
TOTALS: $ 39,641.00 $ 35,677.00 s 3,964.00
I hereby cer·tify that, to the best of my !mow ledge, the information in this application is true and correct and that the
Sponsor's share will be available for expenditure upon execution of a State Grant Agreement.
Typed Name and Title:
Signature:-----------------------------Date:
$
$
$
RETt;R..' FOR..t\1 TO: NCDOT AVIATION, GRA:"<TS MANAGER, 1560 MAIL SERVICE CENTER, RALEIGH, NC 27699
AV-REQUEST (AV-501)-(10/96)
-
-
-
N.C. Department of Transportation-Division of Aviation
State Aid'to Airports Program
Airport Name HARNETI REGIONAL JETPORT
Project Number
1. T)pe ofl x
Sponsor Request
(Sponsor Completes This Section)
2. Work Items Requested for this Concurrence:
Drainage Outfall Improvements (Design & Bidding)
Airport ID HRD
Vendor ID 25041
I certifY that the work items requested are current and ready for the initiation of work I understand that no pa)1nents \\ill be released liDtil
(a) Project Status Reports (Fonn AV-502) are on file with the Division of Aviation supporting pa)ments, and (b) the Sponsor has complied
with the grant procedures contained in the Program Guidance Handbook for State Aid to Airports including submission of all required fonns.
Signed: Date: ------------------------
(Sponsor's Authorized Representative)
1. Work Items Authorized by This Concurrence:
2. Work Items NOT Authorized by This Concurrence:
3. Special Provisions For This Concurrence:
4. Recommended by: GA APM
(initials) I (date) (initials) I (date)
Authorized By Division of Aviation:
Signed: Date: ------------------------
RETURN FORM TO: NCDOT AVIATIO:"', GRA!'<TS AD:\1INISTRA TOR, 1560 Mail Service Center, Raleigh, l'\C 27699-1560
Payments will remit to: County of Harnett
dba!Hamett Reg'] Jetport
102 E. Front Street
Lillington, NC 27546
AV-CONCUR (AV-503) (4103)
NO
N.C. Department of Transportation -Division of Aviation
State Aid to Air orts Pro ram
AIRPORT NAME
Project Number
Purchase Order Number
Harnett Regional Jetport
36237.25. __ _
Projected Project Budget
DBE/MBE/\VBEIHUB Vendor Awards
AirportiD
Vendor ID
K_ Initial Budget
Revised Budget
HRJ
25041
Initial and Revised Budget require
approval by the NCDOT
STATE AID TO AIRPORTS PROJECT STATE MATCH/AlP GRANT
X STATE/FEDERAL BLOCK GRANT PROGRAM
Cat.
Code Category of Expenditure
A 1 01 Administrative Expense
A1 02 Preliminary Engineering, Testing
Al 03 Land Acquisition, Structure/Utility Relocation
AI 04 Engineering Services Basic Fees
AI 05 Project Inspection, Quality Assurance, Testing
AI 06 Construction and Project Improvement Cost
AI 07 Equipment (i.e. navaids, fire trucks, etc.)
AI 08 Miscellaneous Expenses (specify)
A I 09 In Kind Match
TOTAL ESTIMATED FEDERAL SHARE AT
TOTAL ESTIMATED STATE SHARE AT
TOTAL ESTIMATED LOCAL SIIARE AT
Percent
90.0%
10.0%
SPONSOR CERTIFICATION
Estimated Total
Cost (round to
nearest$)
$0.00
$4,525.00
$0.00
$35,116.00
$0.00
$0.00
$0.00
$0.00
$0.00
$39,641.00
$35,677.00
$0.00
$3,964.00
I certify that, to the best of my knowledge, the estimated costs shown above were derived from careful analysis of
the project, include all anticipated project expenses, and represent the intended budget of the Sponsor for this project.
Sponsor's Representative (signature)
Division of Aviation Approval (signature)
E-mail this completed form to:
Date ______ _
Date ______ _
aviation _invoices@ncdot.gov
Print this completed form and mail it to: NCDOT AVIATION, GRANTS ADMINSTRATOR
1560 MAIL SERVICE CENTER
RALEIGH NC 27699-I560
INITIAL BUDGET SUPPORTING DOCUMENTATION AS APPLICABLE
1. CONSULTING FEE-SCOPE OF WORK Ai"lD MANHOUR-TASK BREAKDOWN
2. ITEMIZED PRELIMINARY COST ESTIMATE
3. PRELIMINARY SHEET LIST
4. BID T ABGLATION AND AWARD RECOMMENDATION, WHEN AVAILABLE.
REVISED BUDGET SUPPORTING DOCUMENTATION AS APPLICABLE
1. BID TABLUATION AND AWARD LETTER RECOMMEKDATION /NOTICE
2. SUPPORTING DOCUMENATION FOR ADJUSTMENTS TO PREVIOUS BUDGET
AV-Budget (A V-504) (2/ll)
Pre Bid DBE/MBE/WB Goal Notification and Certification
Airport: Harnett Regional Jetport
Project Number: 36237 25
Project Description Drainage Outfall Improvements (Design & Bidding)
DBE/MBE/WBE Goal: _ ___,_N,_,o'--'G=o=a=l-""'o~n_,G=r-=a-!..!.nt"---=D-=B=E'-'0=·=-0 ______ _
I acknowledge the above goal and certify that it was used in the bid documents
for the project according to the applicable federal law CFR Title 49 Part 26 and
state statues GS 136-28.4; EO 1 06; GS 143-48; GS 136-28.10
Name, Title Date
Attach a copy of proposed advertisement and/or contract documents
AV-PREBID (AV-508) (10/06)
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HARNETT REGIONAL JETPORT
WORK AUTHORIZATION FOR PROFESSIONAL SERVICES
Work Authorization No. 13-01
Drainage Outfall Improvements
TBI Project No. 2701-1301
March 4, 2014
It is agreed to undertake the following work in accordance with the provisions of our Contract for
Professional Services.
Description of Work Authorized: The work authorized is for the Design and Bidding Phase for
the Drainage Outfall Improvements project at the Harnett Regional Jetport. The work includes
Engineering Basic Services and Special Services (Grant Administration, Topographic Survey and
Geotechnical Investigation). The work scope is outlined in the attached Work Hour Estimate.
The project includes improvements to a drainage outfall located east of the Runway 5 end. The
work will include design of a new pipeline and paved/lined ditch to provide a stable outfall capable
of handling the current stormwater runoff flows. Facilities will be designed for a 1 0-year storm
event. The project will include development of Plans, Specifications and Bid Documents. It is
expected the project may encounter ground water/springs which may require installation of blanket
drain(s) to help in the stabilization of the ditch channel. It is assumed that the project Plans and
Specifications will be developed for an informal bidding process (<$300,000 construction cost).
Originally, a scope of work was sent to the Division of Aviation in March 2013. The Division
provided comments in mid-October 2013. Based on a recent site visit, conditions have gotten a lot
worse since March due to the increased amount of rainfall this year (KHRJ received 30.74 inches
of rainfall between April and September 2013). Most of the existing pipeline has washed out, and
the ditch has gotten wider, deeper, and longer having eroded through the clay hard pan. This
current washout and repair condition will require an expanded survey scope (area) and
correspondingly, the development of an expanded erosion and sediment control plan.
Because of the severe erosion and the evidence of underground springs, it would be prudent to
perform a geotechnical investigation. The original scope assumed this could be done
simultaneously with the work on the Runway, Taxiways, and Apron Rehabilitation and
Strengthening project, but that opportunity has passed. Therefore, it requires a site visit to evaluate
existing conditions. According to preliminary opinion by the geotechnical engineer, current soils
appear to be dispersive, and therefore in order to effectively repair the eroded outfall, non-
dispersive soils should be used. This means an off-site borrow source would have to be found that
does not contain dispersive soils.
The project will include preparation and submittal of a State Sediment and Erosion Control Permit.
The original scope assumed a modification to the Runway, Taxiways, and Apron Rehabilitation and
Strengthening project SEC Permit, but that project is nearly complete. Therefore, a new permit
package will need to be prepared for this project. Since March, it is now required that GA Airports
submit a Construction Safety and Phasing Plan (CSPP) that consists of an 18-chapter document
required by the FAA, with the 7460. These have been added to this scope of work.
In accordance with the comments received from the Division of Aviation in mid-October, we have
added to this scope both preliminary and final reviews by the Division.
1
Estimated Time Schedule: The Design Phase shall be completed within five (5) weeks of the date
of written authorization to proceed.
Cost of Services: The method of payment for Design and Bidding Phase and Grant
Administration shall be lump sum in accordance with Section V of the contract. The lump sum
amount for Design and Bidding Phase shall be $32,900.00. The lump sum for Grant
Administration shall be $1,784.00. The estimated fee for Subconsultant Special Services
(Topographic Survey and Geotechnical Subsurface lnvestigatio ) shall not exc ed $4, 757.50.
Agreed as to scope of services, time schedule, and budget:
For County of Harnett For Talbert & Bright, Inc. ,
Date: ______________ _ Date: 3/ It /14: . r_ ' sd{foi~ ~lL'wn~J
Witness Witness
This instrument has been pre-audited in the manner required by the Local Government Budget and
Fiscal Contr I Act.
2
F
Wor'K. Hour Estimate
Drainage Outfall Improvements
Harnett Regional Jetport
March 4, 2014
TBI No. 2701-1301
Description
Phase 1 -Preliminary Design
1 Develop Work Scope and Prepare Work Authorization. Coordinate Work
Authorization with Owner/NCDOA.
2 Develop Subconsultant Work Scope and Coordinate with Subconsultant for
TopoQraphic Survey and Geotechnical Report. Prepare Subcontracts. ... Phase 2 -Engmeenng Phase ActJvJtres
3 Review Record Information and Data. Obtain NCDOT-LIDAR Topographic
Mapping for Off Site Drainage. Review and Incorporate Survey. Complete Site
Visit.
4 Review Geotechnical Report and Recommendations
5 Delineate Drainage Basins, Compute Flows, Review and Analyze Design
Alternatives, Complete Design for Selected Alternative.
6 Preliminary Plans
Safety Plan, Layout Plan, and Profile
Drainage Details
Erosion Control Plan and Details
7 Prepare 7460 and associated CSPP
Prepare Erosion Control Permit Application Packing, including FR/0, narrative,
copies of deeds, plan checklist, calculations, and permit fees for approval by
8 NCDENR
9 Prepare a preliminary estimate of probable construction costs
10 Submit Preliminary Plans and estimate to DOA for review ... Phase 3 -Engmeenng Phase ActJvJtles
12 Incorporate comments and final plan sheets
13 Prepare Specifications and Contract Documents
Calculate Final Quantities, and Prepare Schedule of Quantities. Coordinate DBE
14 Requirements with NCDOT.
15 Project Review and Quality Assurance.
16 Submit Final Plans and estimate to DOA for review
17 Assist Airport with Advertising and Interpretation of Project Requirements
18 Incorporate comments to Final Plans and Specifications
19 Provide Bid Sets to Bidders
20 Respond to Bidder Inquiries, Attend Bid Opening. and Prepare Bid Tabulation.
Work Hour Total
Labor Expenses
Classification
Principal
Project ManaQer
Engineer IV
Admin Ill
Subtotal -Labor Expenses
'01-1301 1 of 2
Prin
2
2
1
1
1
1
0
0
0
1
1
0
1
1
1
1
0
0
1
0
1
16
PM E4
6 0 4
4 2 2
8 8 1
6 4 0
4 16 1
2 10 1
2 8 0
2 10 0
2 10 2
8 16 2
2 4 1
1 2 2
2 4 1
10 4 8
4 4 2
4 4 1
1 2 2
2 0 4
4 8 1
0 2 8
8 2 0
82 120 43
Billing Estimated Estimated
Rate Work Hours Cost
$175.00 16 $2,800.00
$164.00 82 $13,448.00
$112.00 120 $13.440.00
$55.00 43 $2,365.00
261 $32,053.00
Drainage Outfall Improvements
·wor'Ft Hour Estimate
Drainage Outfall Improvements
Harnett Regional Jetport
March 4, 2014
TBI No. 2701-1301
Direct Expenses
Expense Description
Travel
Printing
Plan Reproduction
Telephone/Fax
Miscellaneous Expenses/Supplies
Permit Fees (Conventional SEC Permit)
Subtotal -Direct Expenses
Total -Design & Bidding Phase
Grant Administration
22 Prepare Grant Application Package
Grant Administration Assistance. Identify available funding and coordinate with
NCDOA, create a budget spreadsheet in NCDOA format that aligns costs with
A 1 Ox categories, review budget with PM, draft letters for sponsor related to
requesting funding, ensure final mail out for grant package contains support
documentation, track progress of grant package, address any post-submittal
questions/comments from NCDOA, reconcile costs with County Finance, create
reimbursements, address quarterly status reports, measure budget costs to date
23 against estimate to complete, and grant budgeVdescription modifications.
Work Hour Total
Labor Expenses
Classification
Principal
Project Manager
Grant Administrator
Admin Ill
Subtotal -Labor Expenses
Direct Expenses
Expense Description
Printing
Telephone/Fax
Miscellaneous Expenses/Supplies
Subtotal -Direct Expenses
Total-Grant Administration
Subconsultant Special Services
124 Topoqraphic Survey (Summit Coastal Surveying and Mapping)
125 Geotechnical Subsurface Investigation (GeoTechnoloQies, Inc.)
TBI Administrative Charge (10%)
Total -Subconsultant Special Services
Total • Subconsultant Special Services
'01-1301 2 of2
Unit
Trips
Copies
Copies
L.S.
L.S.
Acre
Prin
0
1
1
Unit
Copies
L.S.
L.S.
Unit Rate
$100.00
$0.08
$1.20
$40.00
$20.00
$65.00
PM
1
2
3
Billing
Rate
$175.00
$164.00
$72.00
$55.00
Unit Rate
$0.08
$40.00
$20.00
Estimated Estimated
Units Cost
2 $200.00
2,500 $200.00
50 $60.00
1 $40.00
1 $20.00
5 $325.00
$845.00
$32,898.00
USE: I $32,900.00 I
GA A3
4 1
8 2
12 3
Estimated Estimated
Work Hours Cost
1 $175.00
3 $492.00
12 $864.00
3 $165.00
19 $1,696.00
Estimated Estimated
Units Cost
350 $28.00
1 $40.00
1 $20.00
$88.00
$1,784.00
USE:! $1,784.00 I
$2,825.00
$1,500.00
$432.50
$4,757.50
$4,757.50
USE:I $4,757.50 I
Drainage Outfall Improvements
mapping
October 18, 2013
Ms. Robin Austin, PE.
Talbert & Bright
4810 Shelly Drive
Wilmington, NC 28405
Re: Topographic Survey
Runway 5 Safe area-drainage ditch rehab
Harnett County Airport (HRJ)
Erwin, North Carolina
Dear Robin,
Summit Coastal PLLC appreciates this opportunity to propose professional services for the above referenced site. As
required within your proposal request, the scopes of services are as follows:
Horizomal and Vertical Cont;-ol:
The "baseline" and stationing of topographic survey based on the existing Primary Airport Control
point (PAC) and Secondary Airport Control Points (SAC) with shall be referenced to NAD'83;
elevations will be based on mean sea level and the benchmark elevation (NAVD '88). Temporary
control points, which will be set within the survey area and along the baseline (two), and shall be
referenced to the same datum.
Schedule Survey Services:
Stationing of record will be used to establish a 50' x 50' topographic grid on existing (soft) surface
areas within the schedule survey areas, as shown on the Talbert & Bright "Topographic Survey
Scope" (drainage ditch running parallel to Runway 5 approach end).
Locate physical features including pipes (w/ size and invert), manholes, catch basins, lights, duct
markers, pavement edges, etc., located within survey area(s).
All control points set will be referenced to hard surface objects so that they can be easily
reestablished during construe lion.
The area of the topography= 7.5 acres more or less
Mavviltg Services:
All Survey information will be on a finished map and furnished to Talbert & Bright, Inc., on a disk
compatible with AutoCAD, Release 2012.
Auto CAD Layers shall toll ow standard guideiines.
Furnished contours will be 1.0 foot intervals, with spot elevations shown to the hundredth place for
hard surfaces & to the tenth place for ground surfaces.
All survey point information will also be provided on disk as a *.asc or *.txt file.
A Professional Land Surveyor in the State ofNorth Carolina will seal the map.
Sa[eJY Requirements:
The Survey Field Crews of Summit Coastal possess tminiog for movement within airport runways, taxiways,
and apron areas. Summit Coastal has communication capabilities with HRJ UNICOM to unsure safety
within movement areas. Summit Coastal also strictly adheres to those movement procedures and regulations
found within the FAA FAR/AJM.
Our fee for the professional services will be Two Thousand Eight Hundred ami Twenty-five Dollars ($2,825.00)
We will begin work upon receipt of notice to proceed. As stated in our proposal request, the time of completion
shall be tlvo (2) weeks from the notice to proceed.
The scope of work includes all labor and materials normally required performing the above scope of work. Services
not specifically listed in the above scope of work shall be considered not in contract and will be billed at our standard
rates. If you have any questions regarding this proposal please feel free to contact me.
Sincerely,c-f
Jonathan H. ~r, PLS., CFS
Principal
13-!018-HRJ-topo
summ 1t Coaslol, PLLC 224 'Ninde! D:ive, Raleigh, l'iC 27609 Ph: 919.759,00:34 Fx: 919,759,0036 www.~umm:rcoo~tol com
From: David Harris
Robin Austin
Robin,
To:
Subject:
Date: Tuesday, October 22, 2013 4:31:05 PM
I spoke to Ed Hearn about geotechnical recommendations for the pipe repairs. Ed said that he did
not feel that borings would likely provide much information especially since the subsurface profile
is presently exposed to view. He felt that he and I making a site visit to look at all the existing
conditions would be beneficial so that he could understand better what is going on. I have shown
him pictures of the existing conditions. From that visit, he would be able to make
recommendations regarding underdrains, etc.
Right now, there are several conditions that make this a difficult problem to solve.
1. The soils at the site are dispersive. That is one reason why they eroded so quickly.
2. The total drop in elevation is a problem not only with design of pipes and swales but also
for underdrain design. Any existing proposed details for pipe or swale design would be
beneficial.
3. The soils at the airport are not likely suitable for use a fill around the pipe because they are
dispersive. I had spoken to AI Smith earlier this year about the problem and told him that
an off-site borrow source would have to be found that did not contain dispersive soils. The
soils in the county are predominantly sandy although there are areas with sandy clays
present. A non-dispersive soil with a Unified Soil Classification of CL may be the be the
best material to use to backfill the area.
If you want to put in some cost for geotechnical recommendations, site visits, etc. I would use
about $1500 as a figure. That would include a detailed site visit and report with recommendations
for drains, etc.
Dave Harris
David R. Harris
3200 Wellington Court, Suite 108
Raleigh, North Carolina 27615
Phone: (919) 954-1514
Fax: (919) 954-1428
Mobile: (919) 816-5231
dharris@geotecbpa com
bttp-ljwww geotecbpa com
This electronic message, which includes any attachments and/or other documents referred to herein, is intended sole 1y for the use of
the individual or ent1ty to whor.1 they are addressed. This r.1essage contains mformat1on from GeoTechnologies, Inc, P A that r1ay be
confidential or legai!y privileged and is intended only for the individual named. If you are not the intended recipient, you are notified
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request a hard copy version.
Board Meeting
Agenda Item
Agenda Item Jf -H
MEETING DATE: l\1arch 17, 2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Harnett Regional Jetport-Grant for Runway 5 Approach Clearing
REQUESTED BY: Barry A. Blevins
REQUEST:
Airport administrator requests the Harnett County Board of Commissioners consider and
approve a NCDOT/DOA grant application/request for aid for pre-liminary planning, wetland
deliniation and permit planning to clear approximately 15 acres of uplands and wetlands on
the approach for Runway 5 at the Harnett County Regional Jetport. Clearing the 15 acreas is
in anticipation of more stringent FAA approach guidelines as well as reducing the acreage of
animal habitat on airport property. If application/request for aid is approved at DOA, request
Board of Commissioners accept and grant funding. Total estimated cost is $34,340 with a
10% local match of $3,434. Airport administrator also resquest the Board to approve the
County Manager to sign the grant application.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
\\hcfilel \GSUsers\apeele\My Documents\AIRPORT\Clearance Agenda.doc
l of l
Page
March 3, 2014
Barry Blevins
General Services Director
Harnett Regional Jetport
P.O. Box 940
Lillington, NC 27546
&
RE: Harnett Regional Jetpmi-New Grant for Runway 5 Approach Clearing
Dear Barry:
Also being submitted for review and approval is a separate grant which uses the remaining
amount of the 20 I 0 Vision and, a small amount of 20 II Vision.
Using the revised work authorization that was prepared, I have worked to create a new grant
application package which will address the design, bidding and wetlands work related to the
Approach Clearing for Runway 5.
The work authorization will also be contained here for your internal coordination. Every effort to
send these packages onto NCDOT-DOA by COB, March 20 1h, 20I4 will help us adhere to the
deadlines set forth by DOA for expiring funds.
The following has been prepared for your review:
36237.25.(TBD)
+ Draft Letter for your letterhead (will email to Anna Peele)
+ A V-500: Cert of Local Funds
+ AV-501: RequestforAid
+ A V-503: Project Certification and Notice to Proceed
+ A V-504: Projected Project Budget
+ A V-508: DBE/MBEIWBE PreBid Goal Notification
+ Projected Budget Spreadsheet of Costs
+ TBI Work Authorization 2701-1303 dated February 28,2014
Upon your review and approval, please sign and execute each of the attached packages as
indicated and distribute. Should you have any questions or require additional information, please
feel free to contact me or Steve Bright.
~VCA------
Anni Parra d (/
Grant Administration
Talbert & Bright
E:--;GI!\iEERING & PLANt-:11\G CONSULTANTS
4810 SHELLEY DRIVE \VJL',~INGTO!\i, NC 28405 910.7635350 FAX 910.762.6281
arn
COUNTY
rw R T H C A R 0 li N A
General Services I Harnett Regional Jetport
March 3, 2014
Ms. Nancy Seigler
NCDOT-DOA Grants Administration
1560 Mail Service Center
Raleigh, NC 27699
RE: Harnett Regional Jetport-2010 Expiring Funds Grant Application
Dear Ms. Seigler:
www.harnett.org
PO Box 940
103 E. Ivey St.
Lillington, NC 27546
Ph: 910-893-7536
Fax: 910-814-8263
This grant application package seeks to address approximately 15 acres of uplands and wetlands
that need to be cleared on the west side of Runway 5 at Harnett County Regional Jetport. In
addition, it will use the remaining 2010 Vision funds as well as a small amount of 2011 Vision.
(We are submitting this package along with another (drainage outfall) and by doing so, should
address the remaining 2010 Vision).
This grant is being applied for under the description of "Runway 5 Approach Clearing (design
& bidding, Wetlands".
You will find greater detail in the attached work authorization and DOA forms. We enclose the
following for DOA review and approval:
36237.25.(TBD)
+ AV-500: Cert of Local Funds
+ AV-501: Requestfor Aid
+ AV-503: Project Certification and Notice to Proceed
+ AV-504: Projected Project Budget
+ AV-508: DBEIMBEIWBE PreBid Goal Notification
+ Projected Budget Spreadsheet of Costs
+ TBI Work Authorization 2701-1303 dated February 28, 2014
Should you have any questions or require additional information, please feel free to contact me.
Thank you for your continued support.
Sincerely,
Barry Blevins
Director, General Services
strong roots • new growth
N.C. Department of Transportation-Division of Aviation
State Aid to Air orts Pro ram
AIRPORT NAME: Harnett County Regional Jetport PROJECT #: 3623 7 .25. ----~=======-------
DESCRIPTION: Runway 5 Approach Clearing (Design & Bidding, Wetlands)
Certification of Local Funds and Accounting Information (03/06/2014}
2010 Vision $
2011 Vision $
27,202.00
3,704.00
Total State Aid Grant: $ -----------------Federal Block Grant: ._$ _____________ 30,906.0~-
Local Matching Funds Required: 3~}4.0Q_ -----------$ representing a 10% Local Share of the Project
1. Accounting System Information
Official Name of Sponsoring Agency: Harnett~~l!nty
Name of Budget Official Responsible for Project Accounting: To~my_Burns ________________ ___
Title of Budget Official Responsible for Project Accounting: _f~unty_Man~ger -----------------------------------------·-
Budget Official Address: P. 0. Box 65
--------------·-··
Budget Official Telephone Number: 910-893-7525 FAX: 910-814-6459
2. Certification of Local Funds Availability & Single Audit Accounting
I hereby certifY that the local matching share of $ 3,434 required for this project has been officially approved,
placed into the budget of the Sponsoring local governmental unit and will be available for expenditure upon execution of the State
Aid to Airports Grant Agreement and start of this project. I further certifY that the authority of the Sponsoring local governmental
unit to enter into contracts with the state of North Carolina ha s been reviewed by the governmental attorney and, in his opinion, the
Sponsoring local governmental unit is duly authorized to commit the Sponsor to an Agreement with the North Carolina Department
of Transportation.
I further certifY that all expenditures on this project will be accounted for in a manner consistent with the requirements of the State
Auditor, that the Sponsor has made appropriate arrangements to have its accounts audited on an annual basis in conformance with
the Single Audit Act of the State of North Carolina, and that each annual Single Audit will contain the required informati?o:~~~-::::,:
this project.
Signed:
Title: County Manager
Name of the Sponsoring Local Government Unit: Harnett County
Date:
RETURN FORM TO: NCDOT AVIATION, GRANTS MANAGER, 1560 MAIL SERVICE CENTER, RALEIGH, NC 27699-
1560
A V-CERT (av-500) (10/96)
N.C. Department of Transportation-Division of Aviation
State Aid to Airports Program
AIRPORT NAME: ____ H...;.;,:am.::.;.;ett.:....:.:R.::.!eg2.:io:..:n:::a::.l :.:Je=-"tpc..:o:.::.rt'-----PROJECT#
Request for Aid
36237.25.
Name of Sponsoring Agency: .::.H:::a::.:m::.:e::tt:....C::.:o:..:u::n::.ty!.-. ____________________________________ _
Sponsor Contact: ...:T..::o:::m:::m::y<-=8-=urn:.:.:.:s _________________________________________ _
Mailing Address: .:P..:O::..::B..::o::x..::6.::.5 __________________________________________ _
Lillington, North Carollina 27546
Contact Telephone Numbers: Phone: ______ ~9~10~-~89~3~-~75~2=5 ______ _ FAX: 910-814-6459
Name of Consulting Firm: -=T-=a.:..:lb:..:e:..:rt:..:&c:.·.::Bc:..n"'·g::.:ht2,..:cln:.:.:c:..:.. __________________________________ _
Consultant's Project Manager: _\\_'.'-'S:..:tc:.epc:h:::e:::n..::B:.:r.:.<ig"'hc:.t ___________________________________ _
Consultant's Telephone Numbers: Phone: -------'-(9'-'l:..:OCI..)...:.7..:.6=-3--=5..:.3~50;._ _____ _ FAX: ( 91 0) 762-6281
If this is a Federal Aid Project Indicate Federal Project Number
WORK ELEMENTS AND FVNDS REQUESTED (round funds to the nearest dollar)
Work Element Total Estimated Cost FAA Funds Proposed Local Funds Committed State Aid Requested
Runway 5 Approach Clearing (Design & $ 30,640 $ 27,576 $ 3,064 Bidding, Wetlands)
Runway 5 Approach Clearing $ 3.700 $ 3,330 $ 370 (Subconsultants)
$ -$ -
$ -$ -
$ -$ -
$ -$ -
$ -$ -
TOTALS: $ 34,340.00 $ 30,906.00 $ 3,434.00
I hereby certify that, to the best of my knowledge, the information in this application is true and correct and that the
Sponsor's share will be available for expenditure upon execution of a State Grant Agreement.
Typed Name and Title:
Signature:------------------------------Date:
$
$
$
RETURN FORM TO: NCDOT AVIATION, GRANTS MANAGER, 1560 MAIL SERVICE CENTER, RALEIGH, NC 27699
AV-REQL'EST (AV-501)-(10/96)
-
-
-
l"l.C.J)ep~fiffi}rit~itrail~I>IiH~!!6~cL:pivi~{~p"~r:A;vi~tf!irr.
, ~t1li~·xi&·i~·~it~·;,R·~ l>rog~~in··
Airport l'iame HAR..NETT REGIONAL JETPORT Airport ID HRD
Project l'iumber VendoriD 25041
Project Concurrence and l'iotice to Proceed
Sponsor Request
(Sponsor Completes This Section)
1. Type ofl x ~,;lx;.;... __ .....lliPlanning ._l ___ ......~~konstmction ~,;lx;.;... ___ ...alother (Specif}) _\\::.'::.e.:.:tl.:.:an::.d::.s~-----
2. Work Items Requested for this Concurrence:
Runway 5 Approach Clearing (Design & Bidding, Wetlands)
I certlf)· that the work items requested are current and ready for the mitiation of work. I understand that no payments will be released tmtil
(a) Project Status Reports (Form AV-502) are on file with the Di,ision of A\iation supporting pay1nenls, and (b) the Sponsor has complied
with the grant procedures contained in the Program Gmdance Handbook for State Aid to Airports including submission of all required fonns
Signed: Date: --------------
(Sponsor's Authorized Representative)
I. Work Items Authorized by This Concurrence:
2. Work Items NOT Authorized by This Concurrence:
3. Special Provisions For This Concurrence:
4. Recommended by: GA APM
(initials) I (date) (initials) I (date)
Authorized By Division of Aviation:
Signed: Drue: ------------------
RETCR'\' F0R'1 TO: NCDOT A VIA no:-;, GRA:\'TS AD:\U:\'ISTRATOR, 1560 :\tail Service Center, Raleigh, NC 27699-1560
Payments will remit to: County of Harnett
dba/Hamett Reg'! Jetport
I 02 E. Front Street
Lillington, NC 27546
AV-CO:\"CUR (AV-503) (4103)
AIRPORT NAME
Project Number
Purchase Order Number
Harnett Regional Jetport
36237.25. __ _
Projected Project Budget
Airport ID
Vendor ID
HRJ
25041
NO DBEIMBE/WBEIHUB Vendor Awards
l_ Initial Budget
__ Revised Budget
Initial and Revised Budget require
approval by the NCDOT
STATE AID TO AIRPORTS PROJECT STATE MATCH/ AlP GRANT
X STATE/FEDERAL BLOCK GRANT PROGRAM
Cat.
Code Category of Expenditure
A I 0 I Administrative Expense
A I 02 Preliminary Engineering, Testing
A I 03 Land Acquisition, Structure/Utility Relocation
A I 04 Engineering Services Basic Fees
A 105 Project Inspection, Quality Assurance, Testing
A I 06 Construction and Project Improvement Cost
AI 07 Equipment (i.e. navaids, fire trucks, etc.)
A I 08 Miscellaneous Expenses (specify)
AI09 In Kind Match
GRAND TOTAL ALL ESTIMATED EXPENSES
TOTAL ESTIMATED FEDERAL SHARE A 1
TOTAL ESTIMATED STATE SHARE AT
TOTAL ESTIMATED LOCAL SHARE A 1
Percent
90.0%
10.0%
SPONSOR CERTIFICATION
Estimated Total
Cost (round to
nearest$)
$600.00
$8,563.00
$0.00
$25,177.00
$0.00
$0.00
$0.00
$0.00
$0.00
$34,340.00
$30,906.00
$0.00
$3,434.00
I certify that, to the best of my knowledge, the estimated costs shown above were derived from careful analysis of
the project, include all anticipated project expenses, and represent the intended budget of the Sponsor for this project.
Sponsor's Representative (signature)
Division of Aviation Approval (signature)
E-mail this completed form to:
Date _______ _
Date _______ _
aviatiOn invoices(ci'ncdot.gov
Print this completed form and mail it to: NCDOT AVIATION, GRANTS ADMINSTRATOR
!560 MAIL SERVICE CENTER
RALEIGH NC 27699-1560
INITIAL BUDGET SUPPORTING DOCUMENTATION AS APPLICABLE
I. CONSULTING FEE-SCOPE OF WORK AND MANHOUR-TASK BREAKDOWN
2. ITEMIZED PRELIMINARY COST ESTIMATE
3. PRELIMINARY SHEET LIST
4. BID TABULATION AND AWARD RECOMMENDATION, WHEN AVAILABLE.
REVISED BUDGET SUPPORTING DOCUMENTATION AS APPLICABLE
1. BID T ABLUATION AND AWARD LETTER RECOMMENDATION I NOTICE
2. SUPPORTING DOCUMENATION FOR ADJUSTMENTS TO PREVIOUS BUDGET
AV-Budget (AV-504) (2/11)
Pre Bid DBE/MBE/WB Goal Notification and Certification
Airport: Harnett Regional Jetport
Project Number: 36237 25
Project Description Runway 5 Approach Clearing (Design & Bidding, Wetlands)
DBE/MBEMIBE Goal: ----!.CN~o'-'G=o~a~l ~o,_,_n __,.G""'"'ra,.,_,n-'-"t___,D=B=E~O'-'-'. 0"------------
I acknowledge the above goal and certify that it was used in the bid documents
for the project according to the applicable federal law CFR Title 49 Part 26 and =>: : ...
state statues GS 136-28.4; EO 106; GS 143-48; GS 136-28.10 :/'-~
Name, Title Date
Attach a copy of proposed advertisement and/or contract documents
AV-PREBID (AV-508) (10/06)
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HARNETT REGIONAL JETPORT
WORK AUTHORIZATION FOR PROFESSIONAL SERVICES
Work Authorization No. 13-03
Runway 5 Approach Clearing
TBI Project No. 2701-1303
Grant No. Pending
March 4, 2014
It is agreed to undertake the following work in accordance with the provisions of our Contract for
Professional Services.
Description of Work Authorized: The work authorized is Design and Bidding Services for the
Runway 5 Approach Clearing project at the Harnett Regional Jetport in Harnett County. The
work includes Design Phase Services, Bidding Phase Services, and Special Services. The
work scope is outlined in the attached Work Hour Estimate. The project involves clearing trees
and vegetation on approximately 15 acres of uplands and wetlands located on the west side of
Runway 5. The design will assume that all uplands will be cleared and grubbed, and that
wetlands will be cleared (no grubbing). This project will remove obstructions within the Terps
and Type 4 Approaches, and maintain safe approaches to Runway 5.
Estimated Time Schedule: The Design Phase Services shall be completed within three (3)
months of the date of written authorization to proceed.
Cost of Services: The method of payment for the Runway 5 Approach Clearing Design,
Bidding, and Special Services (Project Permitting and Grant Administration) shall be lump sum
in accordance with the Contract. The lump sum fee for Design Services shall be $17,771.00.
The lump sum fee for Bidding shall be $5,884.00. The lump sum fee for Special Services
(Project Permitting and Grant Administration) shall be $4,91 0.00. The estimated fee for
Subconsultant Special Services (Wetland Delineation and Survey Allowance) shall be
$4,070.00. Estimated permit fee for NCDENR Sedimentation and Erosion Control is $1,105.00
and is included as an estimate.
Agreed as to scope of services, time schedule, and budget:
For County of Harnett
Date: ______________ _
Witness
For Talbert & Bright, Inc.
Date: 3/4/14 \/~1~ ;11 ilJDv
Witnes
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Work Hour Estimate
Runway 5 Approach Clearing
Harnett Regional Jetport
February 28,2014 (Revised 3/4/14)
TBI No. 2701-1303
Description
Design Phase
1 Coordinate Work Scope/Budget with Airport and NCDOA.
2 Owner and NCDOA.
3 Prepare Preliminary Opinion of Probable Cost.
4 Plan Preparation
5 Title Sheet
Project Layout & Safety Plan
Existing Conditions Plan
Uplands Clearing & Grubbing Plan
Wetlands Clearing Plan
Sedimentation & Erosion Control Plan (Sheet 1 of 2)
Sedimentation & Erosion Control Plan !Sheet 2 of 2)
Details
6 Calculate Project Pay_ Items and Prepare Schedule of Quantities
7 Coordinate and Develop Construction Schedule Requirements.
8 Coordinate with Owner and NCDOA Regarding Contract Insurance, DBE
Goals, Liquidated Damages and Related Requirements.
9 Preparation of Specifications, Bid Documents, and Construction Cost
Opinion.
10 Project Review and Quality Assurance.
11 Reproduce and Forward Interim Design Submittals (90% Plans and Specs)
to Owner and NCDOA
12 Coordinate Owner and NCDOA Review, Revise Documents In Response to
Comments; Prepare Final Design Submittals.
13 Prepare Engineer's Report.
14 Reproduce and Forward Final Design Submittals (100% Plans and Specs) to
Owner and NCDOA
15 Coordinate Owner and NCDOA Review, Revise Documents In Response to
Comments; Prepare Final Bid Documents.
16 Design Progress Reporting and Owner Review, Airport Committee Update,
Attend Meetings with Airport and NCDOA.
17 Prepare and Submit Planning & Design Checklist Items to NCDOA
Work Hour Total
Labor Expenses
Classification
Principal
Project Manager
Engineer IV
Engineer Ill
Grant Administrator
Secretary/Admin. IV
Subtotal-Labor Expenses
Direct Expenses
Expense Description
Travel (210 miles at $0.56/milel
Printing (project correspondence, reports, permits, etc.)
Plan Reproduction for design and in-house QNQC
Spec Reproduction for Bidding (200 pgs x 20 copies)
Plan Reproduction for Permits & Bidding 18 sheets x 16 copies)
Spec Reproduction for NCDOA (2 90% Sets, 2 Final Sets)
Half-Size Plan Reproduction for NCDOA (2 90% Sets, 2 Final Sets)
Telephone/Fax
Postage
Miscellaneous Supplies
Subtotal -Direct Expenses
Total-Planning & Design
701-1303
Prin
0.5
0.5
1
0
0
0
0
0
0
0
0
0
0
0
0
2
0
0
0
0
1
8
0
13
Unit
Trips
Copies
Copies
Copies
Copies
Copies
Cooies
L.S.
L.S.
L.S.
1 of 3
PM
0.5
3
2
0.5
0.5
0.5
0.5
0.5
0.5
0.5
0.5
2
1
2
2
4
0
2
1
0
2
2
1
28.5
Billing
Rate
$175.00
$164.00
$112.00
$95.00
$72.00
$68.00
Unit Rate
$117.60
$0.10
$1.10
$0.10
$1.10
$0.10
$0.90
$100.00
$250.00
$50.00
E4
0
0
0
0
0
0
0
0
0
0
0
4
2
0
12
4
2
4
6
2
2
4
1
43
Estimated
Work Hours
13
28.5
43
38.5
0
14
137
Estimated
Units
1
100
200
4,000
128
800
32
1
1
1
Lump Sum
Use
E3
0
0
0
0.5
4
2
4
4
4
4
4
0
0
0
8
0
0
4
0
0
0
0
0
38.5
Estimated
Cost
$2,275.00
$4,674.00
$4,816.00
$3,657.50
$0.00
$952.00
$16,374.50
Estimated
Cost
$117.60
$10.00
$220.00
$400.00
$140.80
$80.00
$28.80
$100.00
$250.00
$50.00
$1,397.20
$17,771.70
$17,771.00
GA 84
0 0
0 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 1
0 6
0 0
0 1
0 0
0 1
0 1
0 1
0 1
0 1
0 14
Rwy 5 Appr Clrg
Work Hour Estimate
Runway 5 Approach Clearing
Harnett Regional Jetport
February 28, 2014 (Revised 3/4/14)
TBI No. 2701-1303
Description
Bidding Phase
18 Coordinate Advertisement for Bids and Distribute Bid Documents.
19 Schedule/Attend Pre-Bid Conference.
20 Respond to Bidder ln:quiries and Issue Addenda.
21 Attend Bid OpeninQ, Check Bids and Prepare Bid Tabulation.
22 Coordinate Review of Bidder DBE Documentation.
23 Prepare/Coordinate Project BudQet/FundinQ with Owner and NCDOA.
24 Prepare and Submit Bidding Checklist Items to NCDOA
Work Hour Total
Labor Expenses
Classification
Principal
Project ManaQer
EnQineer IV
EnQineer Ill
Grant Administrator
Secretary/Admin. IV
Subtotal-Labor Expenses
Direct Expenses
Expense Description
Travel (21 0 miles at $0.56/mile)
Telephone/Fax
Postage
Miscellaneous Expenses/Supplies
Subtotal -Direct Expenses
Total-Bidding Phase
701-1303
Prin PM
0 1
0 6
0 2
0 0
0 0
1 2
0 1
1 12
Billing
Rate
$175.00
$164.00
$112.00
$95.00
$72.00
$68.00
Unit Unit Rate
Trips $117.60
L.S. $100.00
L.S. $50.00
L.S. $50.00
2 of 3
E4
0
0
12
6
0
0
0
18
Estimated
Work Hrs.
1
12
18
2
3
13
49
Estimated
Units
2
1
1
1
Lump Sum
Use
E3
0
0
0
0
0
0
2
2
Estimated
Cost
$175.00
$1,968.00
$2,016.00
$190.00
$216.00
$884.00
$5,449.00
Estimated
Cost
$235.20
$100.00
$50.00
$50.00
$435.20
$5,884.20
$5,884.00
GA S4
0 8
0 0
0 2
0 0
1 2
2 0
0 1
3 13
Rwy 5 Appr Clrg
Work Hour Estimate
Runway 5 Approach Clearing
Harnett Regional Jetport
February 28, 2014 (Revised 3/4/14)
TBI No. 2701-1303
Description
Special Services (Project Permitting and Grant Administration)
1 Develop and Coordinate Subconsultant Work Scope for Wetlands
Delineation
2 Prepare Grant Application Package
3 Pre!Jare and Submit 7460 and Control Safety Phasing Plan to FAA
4 Prepare and Submit NCDENR Erosion and Sedimentation Permit.
Coordinate as required.
5 Grant Administration Assistance. Identify available funding and coordinate
with NCDOA, create a budget spreadsheet in NCDOA format that aligns
costs with A 1 Ox categories, review budget with PM, draft letters for sponsor
related to requesting funding, ensure final mail out for grant package
contains support documentation, track progress of grant package, address
any post-submittal questions/comments from NCDOA, reconcile costs with
County Finance, create reimbursements, address quarterly status reports,
measure budget costs to date against estimate to complete, and grant
budget/description modifications.
Work Hour Total
Labor Expenses
Classification
Principal
Project Manager
Engineer IV
Engineer Ill
Grant Administrator
Secretary/Admin. IV
Subtotal-Labor Expenses
Total-Special Services (Project Permitting and Grant Administration)
Prin PM
1 1
0 1
0 1
0 2
1 1
2 6
Billing
Rate
$175.00
$164.00
$112.00
$95.00
$72.00
$68.00
Subconsultant Special Services-Wetland Delineation and Survey Allowance
Expense Description I Unit I Unit Rate I
Wetlands Delineation (Withers & Ravenel)
Corps Jurisdictional Determination {Withers & Ravenel)
Survey Allowance*
Subtotal
TBI Administrative Charge (10%)-Subconsultant Srvcs Only
Subtotal-Subconsultant Services
E4
0
0
6
8
0
14
Estimated
Work Hours
2
6
14
4
16
7
49
Lump Sum
Use
Estimated
Units
E3
0
0
2
2
0
4
Estimated
Cost
$350.00
$984.00
$1,568.00
$380.00
$1,152.00
$476.00
$4,910.00
$4,910.00
$4,910.00
Estimated
Cost
$1,500.00
$1,000.00
$1,200.00
$3,700.00
$370.00
$4,070.00
* -We recommend a survey allowance be Included m case a property survey, treetop survey, or dra1nage survey IS needed dunng the des1gn.
Survey services will be coordinated with the Owner and will include a 10% ad min charge, not to exceed $1320.00.
Total-Subconsultant Special Services (Wetland Delineation and Survey Allowance)
Summary of Costs
Design
Bidding
Special Services (Project Permitting and Grant Administration)
Subconsultant Special Services (Wetland Delineation and Survey Allowance)
Estimated Permit Fee
Total Amount for this Work Authorization
701-1303 3 of 3
NTE
Use
$4,070.00
$4,070.00
$17,771.00
$5,884.00
$4,910.00
$4,070.00
$1,105.00
$33,740.00
GA S4
0 1
6 2
0 1
0 1
10 2
16 7
Rwy5 Clrg
ENGINEERS I PLANNERS I SURVEYORS
------------------------<'«•• ---
CONTRACT FOR ENVIRONMENTAL SERVICES
WETLA.'l'D DELINEATION AND CORPS VERIFICATION
HARNETT REGIONAL JETWAY -RUl'<'WAY 5 APPROACH CLEARING
HARNETT COUNTY, NORTH CAROLINA
This Contract for Environmental Services for a Wetland Delineation and Corps verification of a ±12 acre area located
northeast of the terminus of Runway 5 (Project), at the Harnett Regional Jetway in Erwin, Harnett County, North
Carolina, is entered into as of the 28th day of February 2014, by and between Talbert & Bright, Inc. (Client), located at
4810 Shelley Drive, Wilmington, NC 28405, and Withers & Ravenel, Inc. (W&R).
1. Project Description
The project consists of services necessary for a delineation of onsite jurisdictional wetlands and/or Waters of the US
and preparation/submittal of a Jurisdictional Determination Request to the Army Corps of Engineers for the ±12
acre review area located northeast of Runway 5, as defined by Client, see attached Exhibit.
2. Scope of Services
A) Wetland I Stream Delineation
W &R will conduct a site review to determine if the project site contains jurisdictional wetlands and/or
streams. Jurisdictional wetlands will be determined using criteria set forth in the 1987 US Anny Corps of Engineers
(USACE) Wetlands Delineation Manual and 2010 Atlantic and Gulf Coastal Plain Regional Supplement. Streams
will be assessed using criteria set forth in the NC Division of Water Quality Identification Methods for the Origins
ofintennittent and Perennial Streams (2005). W &R will delineate all jurisdictional wetlands and starting point of
streams in the field using sequentially numbered Wetland Delineation flagging.
Wetland flags and stream start point flags will be located using a Trimble GeoXH mapping grade GPS unit. The
GPS data will be use to prepare a Preliminary Wetland Exhibit, which will be provided to the client for preliminary
planning purposes. A copy of the Preliminary Wetland Location Exhibit will also be provided to the surveyor to
facilitate location of the wetland flags in the field. Prior to final design, it is strongly recommended that the wetland
flags be located by a licensed surveyor.
B) Corps Jurisdictional Determination
Upon completion of the wetland delineation, a Jurisdictional Determination Request will be prepared and submitted
to the Corps of Engineers. W &R will coordinate with the Corps of Engineers to schedule a site visit to review and
verifY the wetland delineation. Upon completion of the review, any changes to the original wetland line will be
communicated to the surveyor for incorporation into the final wetland survey for agency approval and signature.
3. Basis of Compensation
W&R proposes to provide the services outlined in Section 2, for a lump sum fee of $2,200.00, as identified in the
Professional Fee Table, plus reimbursable expenses in accordance with the attached schedule (see Exhibit II).
Please note that the Client will only be charges for services provided. Invoicing will be monthly, based upon work
completed.
Pi:ofesS.ion<!J Fe~s -
Task Cost
Task 2A-Wetland Delineation $1,500.00
Task 2B-Corps Jurisdictional Determination $1,000.00
TOTAL COST $2,500.00
115 MacKenan Drive I Cary, NC 275111 tel.: 919.469.3340 I fax: 919.467-60081 www.withersravenel.com I License No. C-0832
1410 Commonwealth Drive I Suite 1011 Wilmington, NC 284031 tel: 910.256.92771 fax: 910.256.2584
7011 Albert Pick Road I Suite G I Greensboro, NC 274091 tel: 336.605.30091 fax: 919.467.6008
Harnett Regional Jetway-Runway 5 Approach Clearing
W&R Wetland Services Proposal
February 28, 2014
4. Terms and Conditions
Receipt of an executed copy of this agreement will serve as the written agreement between Withers & Ravenel, Inc.
and Talbert & Bright, Inc. for the basic services outlined in Section 2 of this document. The terms outlined in the
attached Exhibits -Standard Terms and Conditions (Exhibit I) and Fee Schedule (Exhibit II) shall be considered a
part of this agreement.
WITHERS & RAVENEL, INC.
By ~--s~s
TALBERT & BRIGHT
By:
Printed Name: __ __,T_,_r""oy"-"'B""e=as""l-=.ey,__ _____ _ Printed Name: _____________ _
Title: --------"E"'n,_,v""ir-"o,n~m.,e~n""ta,_l-"-P'"-'ro"-'j""ec""t--"M~an,_,a""g.,e"--r-Title: -----------------
Date: _____ _,F,_,e""b~ru=a:.:.r_,_y-=2=8,__,, 2""0,_,1'""4 ____ _ Date: -------------------
W!THERS & RAVENEL
ENGINEERS' PlAN!oeERS : SUR\'EYOJIS Page 2 of2
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ENGINEERS 1 PLAN~?EitS ' SUJIV£YORS
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Board Meeting
Agenda Item
Agenda Item L/-I
MEETING DATE: March 17,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Disposition of closed session audio recordings of tax administrator candidate
interviews
REQUESTED BY: Jennifer J. Slusser, Senior County Staff Attorney
REQUEST:
On December 17,2012 the Harnett County Board of Commissioners voted that closed
sessions start being recorded with the recording being sealed the same as the closed session
minutes. As a result of the Board's decision to record closed session meetings, the interviews
of candidates for the position of tax administrator was recorded. As this position has been
filled, public disclosure of the candidate appointment has been made, and the minutes/general
account of the meetings have been approved by the Board of Commissioners, pursuant to the
County Management Records Retention Schedule, it is appropriate for the recordings of the
interviews to be destroyed.
Request approval to destroy the closed session audio recordings of tax administrator
candidate interviews pursuant to the County Management Records Retention Schedule.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\Desktop\31714\agendaform20 14.doc Page 1 ofl
Agenda Item 6
MARCH 17, 2014 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
AGRICULTURAL ADVISORY BOARD
We have a vacancy for on this board for District 4.
BOARD OF ADJUSTMENT
We have a vacancy for an alternate member on this board for District 1.
LffiRARY BOARD OF TRUSTEES
Denise F. Galloway has expressed interest in being appointed to serve on this board.
HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
HISTORIC PROPERTIES COMMISSION
We currently have a vacancy for a regular member in District 3.
We currently have a vacancy for a regular member in District 5.
MID-CAROLINA AGING ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
Page 1 -Appointments
APPLICATION TO SERVE ON A BOARD APPOINTED BY THE
HARNETT COUNTY BOARD OF COMMISSIONERS
BOARD: Harnett County Public Librarv Board of Trustees
NAME: Denise F. Galloway
ADDRESS: 5953 Cokesbury Road, Fuquay Varina, NC 27526 (Physical location is Harnett County)
VOTING DIS1RICT (Please check district number in which you live.)
0 Disuict 1, Commissioner Hill's 0 District 2. Commissioner House's L
0 Disuict 3, Conunissioner Burgin's igJ District 4: Commissioner A-m±rews'6" t'' ~ ~ e--
O District 5, Commissioner McNeill's
TELEPHONE: (HOM£) ___ ....:.(9_1_9"'-}-44_1_-4_2_1_7 __ _ (WORK). __ .....:..(9_1 ..... 9}._5_7..;..7...;-1..;;.9.;;;,;00;;..._ __
PRESENT OCCUPATION:_ Small Business Owner, Marketing Resources
YEARS OF FORMALEDUCATION: __ 1.;..5 ______________________ _
CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HA VB PARTICIPATED:
Riverwood Elementary School PTA, Johnston County; Woods Charter School PTA, Chatham County;
Communications Director, Cokesbury United Methodist Church, Harnett County; Missions Committee Member,
Cokesbury United Methodist Church, Harnett County; Safe Kids Harnett County.
PLEASE TELL WHY YOU WOULD UKE TO SERVE ON THE ABOVE LIST ED BOARD:
I am a 1985 graduate of Erwin High School, a US Army veteran, a small business owner, and a lifetime library
patron. I am interested in promoting literacy and library services throughout our county.
DATE: _____ o3_,_o4_~_o_1_4 __ __
*****************************************
FOR OFFICE USE ONLY:
DA.TE RECEiVED: _ .... 3.._-__,;;;;4_-_,;_/ L./,...~.· _____ _
DATE FORWARDED TO COUNTY COMMISSIONERS:----------------
Agenda Item __ 2_,_ __
Board Meeting
Agenda Item
MEETING DATE: March 17,2014
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Public Hearing for New Road Names
REQUESTED BY: Clint Williams, E-911 Operations Administrator
REQUEST:
Requesting that a public hearing be held to name roads for the purpose of Enhanced 911.
Attached is a report listing the new road names by township. The names listed under the
New Road column are the names that I am recommending be approved.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C: \U sers\gwheeler\AppData \Locai\M i crosoft\ Windows\ Temporary Internet
Files\Content. Outlook\Z5TP9EAN,agendaform20 14-031 7-Road-Naming.doc
I of I
Page
Harnett County
North Carolina
NOTICE OF PUBLIC HEARING
ON ROAD NAMING FOR ENHANCED 911
A public hearing will be conducted by the Harnett County Board of Commissioners in the Board
Room at the Harnett County Administration Building, 102 E Front Street, Lillington, NC at 7:00 p.m.
on Monday March 17, 2014. The purpose of this hearing is to hear the views of the residents of
Harnett County on the requested road names listed below:
New Road
LADYBUG LN
RIVER BEND FARM LN
JESSE STEWART LN
MCLOVIN LN
ELECTRIC LN
LAVENDALE LN
ANNIE LOUISE LN
FARMFIELD LN
ESTHER STONE LN
JEEP LN
CROSS KEEPER LN
TURNER BAILEY LN
LUCY LN
MIRANDALN
BURREL WILSON DR
Road Name Change
New Road
ROOMS TO GO WAY
Off State Road
SR2045 ELLIOTT BRIDGE RD
NC 210 S
SR1810 STEWART RD
SR1214 MT PISGAH CHURCH RD
SR1210 HOOVER RD
SR1735 ANTIOCH CHURCH RD
SR1769 OLD STAGE RD S/W J ST
SR1556 COBB RD
SR2010 BENNETT RD
SR1552 ABATTOIR RD
US 401 N
SR2034 JOEL JOHNSON RD
SR1436 MATTHEWS RD
SR1232 CAMERON RD
SR1273 HOLLY SPRINGS CHURCH RD
Currently Off State Road
SADDLEBRED RD SR1842
Township
ANDERSON CREEK
ANDERSON CREEK
AVERASBORO
BARBECUE
BARBECUE
DUKE
DUKE
GROVE
GROVE
GROVE
HECTOR'S CREEK
LILLINGTON
NEILLS CREEK
UPPER LITTLE RIVER
UPPER LITTLE RIVER
Township
AVERASBORO
For more information about this public hearing call the
Harnett County E-911 Addressing Office at (910) 814-2038
TELEPHONE 910-892-8199
FACSIMILE 910-892-5487
Via email: gwheeler@harnett.org
Ms. Gina Wheeler, Clerk
DWIGHT W. SNOW
ATTORNEY AT LAW
302 W. EDGERTON STREET
DUNN, NORTH CAROLINA 28334
March 13, 2014
Harnett County Board of Commissioners
P.O. Box 759
Lillington, N.C. 27546
Agenda Item
MAILING ADDRESS
P.O.BOX397
DUNN, NC 28335
E-mail: DwightSnow@nc.rr.com
Re: Resolution Approving Purchase Agreement for Real Property in the Brightwater
Science and Technology Campus
Dear Gina:
Pursuant to discussions between the Harnett County Board of Commissioners and the Harnett
Forward Together Committee (HFTC) attached you will find the following items which should be
included on the Board of Commissioners agenda for its regular meeting scheduled for March 1 7,
2014.
(1) Resolution of the Board of Commissioners of the County of Harnett, North Carolina,
Approving A Purchase Agreement With Respect To Certain Real Property and Providing For Certain
Other Related Matters.
(2) Purchase Agreement.
Please list these items on the regular agenda as "Resolution Approving Purchase Agreement For Real
Property." I will be present at the meeting to address any questions from the Board as it considers
this Resolution.
DWS:lm
Attachment
cc: Tommy Burns, County Manager
Kimberly Honeycutt, County Finance Office
Sincerely yours,
Dwight W. Snow
Attorney for Harnett County
EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS
A Regular Meeting of the Board of Commissioners (the "Boarcf') of the County ofHarnett, North
Carolina was held on Monday, March 17, 2014, at 7:00 p.m. in the County Commissioners' Meeting
Room, Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina, Joe
Miller, Chairman of the Board of Commissioners of the County of Harnett, North Carolina, presiding and
the following Commissioners present:
Commissioners Absent:
* * * * * *
* * *
Commissioner introduced the following resolution, a summary of which had
been provided to each Commissioner, a copy of which was available with the Clerk to the Board and
which was read by title:
RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT,
NORTH CAROLINA, APPROVING A PURCHASE AGREEMENT WITH RESPECT TO
CERTAIN REAL PROPERTY AND PROVIDING FOR CERTAIN OTHER RELATED
MATTERS
WHEREAS, the County of Harnett, North Carolina (the "County") is a validly existing political
subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution,
statutes and laws of the State ofNorth Carolina (the "State");
WHEREAS, the County has the power, pursuant to the General Statutes of North Carolina, to
acquire any real or personal property for any authorized public purpose;
WHEREAS, at the request of the Board of Trustees of Central Carolina Community College
(the "College"), the County acquired on behalf of the College a leasehold interest in a new health sciences
building (the "Building'') constructed on a parcel of real estate forming a part of the Brightwater Science
and Technology Campus located in Lillington, North Carolina (the "Lane!'), which the College is using
for its expanding healthcare and health sciences training programs;
WHEREAS, Harnett Forward Together Committee ("HFTC'') owns the Land on which the
Building is located and has leased the Land to Red Rock Harnett, LLC, a North Carolina limited liability
company (the "Developer"), under a Ground Lease dated as of March 8, 2012 (the "Ground Lease")
between HFTC, as ground landlord, and Developer, as ground tenant;
WHEREAS, the Developer has constructed and leased the Building to the County under a Lease
dated as ofMarch 8, 2012 (the "Building Lease") between the Developer, as landlord, and the County, as
tenant;
WHEREAS, so long as the County performs its obligations under the Building Lease, the Ground
Lease will terminate simultaneously on the termination of the Building Lease in accordance with its
PPAB 2356618v2
terms, at which time HFTC will own the Land and all improvements thereon, including the Building, in
fee simple; and
WHEREAS, due to events and circumstances that have arisen subsequent to the execution and
delivery of the Building Lease and Ground Lease and that are unrelated to the transactions described
therein, HFTC has determined that it is in HFTC's best interests to sell to the County its residual interest
in the Land and the Building (the "Purchased Property") pursuant to the terms of a Purchase Agreement
between HFTC and the County (the "Purchase Agreement'');
WHEREAS, the Board hereby determines that it is in the best interest of the County to enter into
the Purchase Agreement in order to acquire the Purchased Property from HFTC on the terms set forth in
the Purchase Agreement;
WHEREAS, a form of the Purchase Agreement has been made available to the Board, and the
County proposes to approve, execute and deliver, and to perform its obligations under, the Purchase
Agreement in order to effect the transactions contemplated by the Purchase Agreement; and
WHEREAS, it appears that the Purchase Agreement is in appropriate form and is an appropriate
instrument for the purposes intended;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
COUNTY OF HARNETT, NORTH CAROLINA, AS FOLLOWS:
Section 1. Ratification of Prior Actions. All actions of the County, the Chairman, the
County Manager, the Finance Officer, the County Attorney and the Clerk to the Board and their
respective designees in effectuating the proposed acquisition of the Purchased Property are hereby
approved, ratified and authorized pursuant to and in accordance with the transactions contemplated by the
Purchase Agreement.
Section 2. Approval, Authorization and Execution of Purchase Agreement. The County
hereby approves the acquisition of the Purchased Property in accordance with the terms of the Purchase
Agreement, which will be a valid, legal and binding obligation of the County in accordance with its terms.
The form, terms and content of the Purchase Agreement (including the exhibits attached thereto) are in all
respects authorized, approved and confirmed, and the Chairman, the County Manager, the Finance
Officer of the County and the Clerk to the Board or their respective designees are each authorized,
empowered and directed, individually and collectively, to execute and deliver the Purchase Agreement for
and on behalf of the County, including necessary counterparts, in substantially the form presented to the
Board, but with such changes, modifications, additions or deletions therein as they may deem necessary,
desirable or appropriate, their execution thereof to constitute conclusive evidence ofthe Board's approval
of any and all such changes, modifications, additions or deletions. From and after the execution and
delivery of the Purchase Agreement, the Chairman, the County Manager, the Finance Officer of the
County and the Clerk to the Board or their respective designees are hereby authorized, empowered and
directed, individually and collectively, to do all such acts and things and to execute all such documents as
may be necessary to carry out and comply with the provisions of the Purchase Agreement as executed.
Section 3. Further Actions. The Chairman, the County Manager, the Finance Officer and
the County Attorney are each hereby designated, individually and collectively, as the County's
representatives to act on behalf of the County in connection with the transactions contemplated by the
Purchase Agreement, and the Chairman, the County Manager, the Finance Officer and the County
Attorney are each authorized and directed, individually and collectively, to proceed with the acquisition
of the Purchased Property in accordance with the terms of the Purchase Agreement, and to seek opinions
2
PPAB 2356618v2
on matters of law from the County Attorney, which the County Attorney is authorized to furnish on
behalf of the County, and opinions of law from such other attorneys for all documents contemplated
hereby as required by law. The Chairman, the County Manager and the Finance Officer are each hereby
authorized to designate one or more employees of the County to take all actions which the Chairman, the
County Manager and the Finance Officer are each authorized to perform under this Resolution, and the
Chairman, the County Manager and the Finance Officer or their designees are each in all respects
authorized on behalf of the County, individually and collectively, to supply all information pertaining to
the transactions contemplated by the Purchase Agreement. The Chairman, the County Manager, the
Finance Officer, the County Attorney and the Clerk to the Board are authorized, individually and
collectively, to execute and deliver for and on behalf of the County any and all additional agreements,
certificates, documents, opinions or other papers and perform all other acts as may be required by the
Purchase Agreement or as they may deem necessary or appropriate to implement and carry out the intent
and purposes of this Resolution.
Section 4. Repealer. All motions, orders, resolutions, ordinances and parts thereof in
conflict herewith are hereby repealed.
Section 5. Severability. If any section, phrase or provision of this Resolution is for any
reason declared to be invalid, such declaration will not affect the validity of the remainder of the sections,
phrases or provisions of this Resolution.
Section 6. Effective Date. This Resolution is effective on the date of its adoption.
On motion of Commissioner seconded by Commissioner
the foregoing resolution entitled "RESOLUTION OF THE BOARD OF
COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, APPROVING A PURCHASE
AGREEMENT WITH RESPECT TO CERTAIN REAL PROPERTY AND PROVIDING FOR CERTAIN OTHER
RELATED MATTERS" was duly adopted by the following vote:
AYES:
NAYS:
3
PPAB 2356618v2
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
)
)
)
ss:
I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Harnett,
North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution
entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH
CAROLINA, APPROVING A PURCHASE AGREEMENT WITH RESPECT TO CERTAIN REAL PROPERTY
AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS" adopted by the Board of Commissioners
ofthe County ofHarnett, North Carolina at a meeting held on the 17th day ofMarch, 2014.
WITNESS my hand and the corporate seal ofthe County of Harnett, North Carolina, this the_
day ofMarch, 2014.
PPAB 2356618v2
MARGARET REGINA WHEELER
Clerk to the Board
County of Harnett, North Carolina
PURCHASE AGREEMENT
THIS INS1RUMENT HAS BEEN PRE-AUDITED
IN THE MANNER REQUIRED BY
THE LOCAL GOVERNMENT BUDGET AND
FISCAL CONTROL AcT.
Kimberly Honeycutt
Finance Officer
County of Harnett, North Carolina
This Purchase Agreement (this "Contract'') is made as of March _, 2014 (the "lijjective Date")
by HARNETT FORWARD TOGETHER COMMITTEE, a North Carolina nonprofit corporation (the
"Seller") and the COUNTY OF HARNETT, NORTH CAROLINA, a political subdivision of the State
ofNorth Carolina (the "Buyer").
RECITALS
WHEREAS, at the request of the Board of Trustees of Central Carolina Community College
(the "College"), the Buyer acquired on behalf of the College a leasehold interest in a new health sciences
building (the "Building'') constructed on the Land (as more particularly defined below) fonning a part of
the Brightwater Science and Technology Campus located in Lillington, North Carolina, which the
College is using for its expanding healthcare and health sciences training programs;
WHEREAS, the Seller owns the Land (as more particularly defined below) on which the
Building is located and has leased the Land to Red Rock Harnett, LLC, a North Carolina limited liability
company (the "Developer"), under the Ground Lease (as more particularly defined below);
WHEREAS, the Developer has constructed and leased the Building to the Buyer under the
Building Lease (as more particularly defined below);
WHEREAS, so long as the Buyer performs its obligations under the Building Lease, the Ground
Lease will terminate simultaneously on the termination of the Building Lease in accordance with its
terms, at which time the Seller will own the Land and all improvements thereon, including the Building,
in fee simple; and
WHEREAS, due to events and circumstances that have arisen subsequent to the execution and
delivery of the Building Lease and Ground Lease and that are unrelated to the transactions described
therein, the Seller has determined that it is in the Seller's best interests to sell to the County the Purchased
Interest (as more particularly defined below) on the terms set forth in this Contract;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which
the Buyer and the Seller hereby acknowledge, the Buyer and the Seller agree as follows:
PPAB 2312764v5
1.1 Defined Terms.
APPLICABLE LAWS
BUYER:
BUILDING LEASE
BUYER'S COUNSEL:
CLOSING DATE:
DEVELOPER:
GROUND LEASE
LAND:
POSSESSION DATE
PPAB 2312764v5
ARTICLE I
Basic Terms
Collectively, any federal, state or local laws, statutes, regulations,
rules, ordinances, orders or injunctions relating to the Property,
including those related to zoning, subdivision and construction
County of Harnett, North Carolina
102 E. Front Street
Lillington, NC 27546
Attn: County Manager
Tel: 910-893-7555
Fax: 910-814-2662
Email: tburns@harnett.org
A Lease dated as ofMarch 8, 2012 between the Developer, as
landlord, and the Buyer, as tenant, as evidenced by a Memorandum
of Lease dated as ofMarch 8, 2012 recorded at Book 2971, Page
818 in the Harnett County Registry
Parker Poe Adams & Bernstein LLP
Three Wells Fargo Center
401 S. Tryon Street, Suite 3000
Charlotte, NC 28202
Attn: P. Michael Juby, Jr., Esq.
Tel: 704-335-9520
Fax: 704-335-9707
Email: michaeljuby@parkerpoe.com
The date established in accordance with Section 2.3
Red Rock Harnett, LLC, a North Carolina limited liability company
A Ground Lease dated as ofMarch 8, 2012 between the Seller, as
ground landlord, and Developer, as ground tenant, as evidenced by
a Memorandum of Ground Lease dated as ofMarch 8, 2012
recorded at Book 2971, Page 811 in the Harnett County Registry
Approximately 4.520 acres of land in Harnett County, North
Carolina, as shown on Exhibit A, together with all privileges, rights
and easements appurtenant to that land
The date on which the Ground Lease terminates
2
PROPERTY
PURCHASE PRICE:
PURCHASED INTEREST
RESERVED ESTATE
SELLER:
All of the Seller's right, title and interest to (1) the Land and any
buildings, structures or other improvements located on the Land,
(2) all fixtures affixed to the Land or to those buildings, structures
or other improvements, (3) all trees, shrubbery and growing crops
located on the Land, {4) all mineral rights and subsurface rights
relating to the Land, and (5) all water and sewer rights and
development rights relating to the Land
$250,000.00, to be paid in two equal installments, without interest,
in accordance with Section 2.2
Fee simple title to the Property, subject to the Reserved Estate,
subject to any Permitted Exceptions
A possessory estate for a term equal to the term of the Ground
Lease to be reserved in the Deed (as defined in Section 5 .1.1 (a))
Harnett Forward Together Committee
PO Box 1270
Lillington, NC 27546
Attn: President
Tax ID Number: 56-1924426
Tel: (910) 893-7524
Fax: (910) 814-8298
Email: -----------------------------
ARTICLE II
Agreement to Sell and Purchase
2.1 Property to Be Sold. The Seller agrees to sell, and the Buyer agrees to purchase, the
Purchased Interest in accordance with this Contract
2.2 Purchase Price. The Buyer shall pay the Purchase Price in two equal installments of
$125,000.00 (each, an "Installment Payment"). The Buyer shall pay the initial Installment Payment on or
before June 30, 2014 in accordance with written instructions from the Seller. The Buyer shall pay the
second and final Installment Payment at Closing in accordance with Section 2.3.
2.3 Closing. The closing (the "Closing') shall be held at the Buyer's offices on
July 30,2014 or on such earlier or later date as the Buyer and the Seller may mutually agree (the "Closing
Date"). On satisfaction of all closing conditions and deliveries (including a title update confirming that
title to the Property is in the condition required by this Contract and the recordation of the Deed (as
defined below)), the Buyer and the Seller shall deliver the closing documents to the appropriate parties
and make disbursements according to the closing statement executed by the Buyer and the Seller, which
disbursements shall include, without limitation, the Buyer's payment to the Seller of the final Installment
Payment.
2.4 Seller's Deliveries. At least two weeks before the Closing Date, the Seller shall deliver
to the Buyer the following documents and information with respect to the Property (collectively,
the "Property Documents"):
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2.4.1 All surveys, plats, plans, specifications, appraisals, studies, reports,
correspondence or other documents relating to the Property and any proposed development of the
Property that are in the Seller's possession or that the Seller can obtain with reasonable effort; and
2.4.2 All certificates, licenses, permits, authorizations, consents, approvals and
entitlements from, or other agreements with, governmental authorities with respect to the design,
construction, use, operation and occupancy of the Land and any proposed improvements to the Land, and
all applications, studies, reports, plans, specifications, correspondence or other documents related thereto.
ARTICLED!
Title and Survey
3.1 Title.
3.1.1 At Closing, the Seller shall convey to the Buyer good and marketable fee simple
title to the Property. For the purposes of this Contract, "good and marketable fee simple title" means fee
simple ownership that is (a) free of all claims, liens and encumbrances other than the Reserved Estate and
Permitted Exceptions (defined in Section 3.1.2); and (b) insurable by a title insurance company
reasonably acceptable to the Buyer at then current standard rates under the standard form of ALTA
owner's policy of title insurance (ALTA Form 2006), with the standard or printed exceptions deleted and
without exception other than for the Permitted Exceptions.
3 .1.2 Prior to Closing, the Buyer shall obtain at its expense from a title insurance
company of the Buyer's choice (the "Title Company') a current ALTA Commitment for Title Insurance
(the "Title Commitment'). Any title exceptions appearing in the Title Commitment that the Buyer does
not object to in writing prior to Closing will be deemed permitted exceptions to the Seller's title
(collectively, together with any other matters approved by the Buyer in writing, the "Permitted
Exceptions"). Prior to Closing, the Seller shall cure any encumbrance other than the Permitted
Exceptions (each, an "Unpermitted Exception") by removing from or satisfYing on the public record each
such Unpermitted Exception.
3.1.3 The Buyer may object to any title or non-title matters affecting the Property by
delivering notice of such objection to the Seller at least 15 days before the Closing Date (each,
an "Objection"). If the Seller fails to cure any Objection or any Unpermitted Exception by the Closing
Date, then that failure shall constitute a material default by the Seller, and the Buyer may (i) exercise any
of the Buyer's rights under Section 6.2 or (ii) extend the Closing Date for a period of up to 180 days
during which time the Seller shall cure the Objection. If the Buyer elects option (ii) above and the Seller
fails to cure the Objection within that 180 day period, then the Buyer may then exercise any of its rights
under Section 6.2.
3.2 Survey. The Buyer may cause a survey of the Land to be prepared by a licensed
surveyor ("Survey").
ARTICLE IV
Representations, Warranties and Covenants
4.1 Representations and Warranties of Seller. The Seller represents and warrants to the
Buyer that:
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PPAB 2312764v5
4.1.1 The Seller is a nonprofit corporation, duly organized, validly existing and in good
standing under the laws of the State ofNorth Carolina.
4.1.2 The Seller has the power and authority, and has obtained all consents required, to
enter into this Contract and to consummate the sale of the Purchased Interest in accordance with the terms
of this Contract.
4.1.3 This Contract has been, and all of the documents to be delivered by the Seller at
Closing will be, executed by an individual authorized to do so on behalf of the Seller; and this Contract
constitutes, and those documents will constitute, the valid and binding obligations of the Seller,
enforceable in accordance with their terms, except as enforceability may be limited by bankruptcy,
insolvency or reorganization laws or applicable principles of equity.
4.1.4 There is no agreement, nor any judicial or administrative order or decree, to
which the Seller is a party or that is binding on the Seller or the Property, which is in conflict with this
Contract, or which challenges or impairs the Seller's ability to perform its obligations under this Contract.
4.1.5 There are no pending or threatened actions, suits or proceedings affecting the
Seller or the Property.
4.1.6 The Seller has received no notice of any violation, or potential violation of, any
Applicable Laws or any private restrictive covenants affecting the Property.
4.1.7 There are no agreements affecting the Property or the Seller that would be
binding on the Buyer after Closing other than matters of record in the Office of the Harnett County
Register of Deeds.
4.1.8 The Seller has not filed, and does not have any present intent to file, a voluntary
petition under any chapter of Title 11 of the United States Code (the "Bankruptcy Code") or similar state
law, and has not sought, and does not have any present intent to seek protection or similar relief for
debtors under any federal or state insolvency laws; and no petition in any action or proceeding under the
Bankruptcy Code or any similar state law has been filed against the Seller, and the Seller has not made
any assignment for the benefit of creditors or consented to the appointment of a receiver or trustee for all
or any part of its property.
4.1.9 All information and data furnished by the Seller to the Buyer with respect to the
Property will be true and complete.
The Seller shall promptly notify the Buyer of any matter which affects the accuracy of any
representation and warranty under this Section 4.1.
4.2 Representations and Warranties of Buyer. The Buyer represents and warrants to the
Seller that:
4.2.1 The Buyer is a political subdivision of the State of North Carolina, duly
organized, validly existing and in good standing under the laws and Constitution of the State of North
Carolina.
4.2.2 The Buyer has the power and authority to enter into this Contract and to
consummate the purchase of the Property in accordance with the terms of this Contract.
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PPAB 2312764v5
4.2.3 This Contract has been, and all of the documents to be delivered by the Buyer at
Closing will be, executed by an individual authorized to do so on behalf of the Buyer; and this Contract
constitutes, and those documents will constitute, the valid and binding obligations of the Buyer,
enforceable in accordance with their terms, except as enforceability may be limited by bankruptcy,
insolvency or reorganization laws or applicable principles of equity.
4.2.4 There is no agreement, nor any judicial or administrative order or decree, to
which the Buyer is a party or that is binding on the Buyer, which is in conflict with this Contract, or
which challenges or impairs the Buyer's ability to perform its obligations under, this Contract.
4.3 Seller's Covenants.
4.3.1 Subject to Section 4.3.2 below, at all times until the Buyer takes possession of
the Property on the Possession Date, the Seller shall (a) comply with all terms of the Ground Lease and
any related obligations with respect thereto; (b) pay all taxes and assessments assessed against the
Property and all expenses incurred in the operation of the Property; (c) maintain the Property in
compliance, in all material respects, with all Applicable Laws; (d) not alter, or permit waste to occur on,
the Property; (e) not remove any timber from the Property; (f) not permit any action to be taken which
will cause any of the representations or warranties in Section 4.1 to be inaccurate as of the Closing Date
or the Possession Date; (g) not enter into any lease or other agreement for the use, occupancy or
possession of any portion of the Property; (h) not enter into any management, maintenance, service or
other agreement with respect to the Property; (i) not permit the Property to be encumbered with any
easement, restriction, lien, covenant, plat or other matter of record; and G) not transfer or dispose of any
part of the Property or any interest therein, nor consent to, approve or otherwise take any action with
respect to zoning or any other governmental rules or regulations applicable to any part of the Property.
4.3.2 Nothing in this Section is intended to transfer to the Seller any of the Buyer's
obligations or liabilities with respect to the Property under the terms of the Building Lease or to otherwise
expand the scope of the Seller's obligations or liabilities with respect to the Property beyond those in
existence immediately before the effectiveness of this Contract on the Effective Date.
ARTICLEV
Closing
5.1 Proceedings at Closing. On the Closing Date, the Closing shall take place as follows:
5 .1.1 The Seller shall deliver to the Buyer the following documents and instruments, in
form and content reasonably satisfactory to the Buyer (and the Title Company, if applicable), duly
executed by the Seller:
(a)
Exhibit B (the "Deed'');
a General Warranty Deed conveying the Property, in the form attached as
(b) the Closing Statement delivered to Seller m accordance with
Section 5.1.2; and
(c) any other documents, affidavits and certificates that the Buyer or the
Title Company reasonably determines to be necessary or prudent in connection with its purchase of the
Purchased Interest.
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PPAB 2312764v5
5 .1.2 The Buyer shall deliver to the Seller a Closing Statement, in form and content
reasonably satisfactory to the Seller, duly executed by the Buyer, and shall pay the final Installment
Payment of the Purchase Price to the Seller.
5.2 Costs of Closing. The Seller shall pay any transfer taxes, all recording costs and all other
costs relating to any title clearance matters. The Buyer shall pay all recording costs relating to the
purchase of the Purchased Interest. Except as otherwise provided in this Contract, all other expenses shall
be paid by the party incurring the expense.
5.3 Conditions to Buyer's Obligations. The Buyer's obligation to close on the Property is
subject to the satisfaction of each of the following conditions as of Closing (or any earlier date as set forth
below), any of which may be waived in writing by the Buyer:
5.3 .1 The Seller shall have fully performed its obligations under this Contract.
5.3.2 Each of the Seller's representations and warranties in this Contract shall be
accurate and certified by the Seller to the Buyer as accurate, on the Closing Date.
5.3.3 The Title Company is unconditionally prepared to issue an owner's policy of title
insurance in the condition required by Section 3 .1.
5.3.4 The Property is in substantially the same condition at Closing as on the Effective
Date.
If any of the above conditions are not satisfied by Closing, then the Buyer may, on notice to the
Seller: (a) terminate this Contract and all rights and obligations of the Seller and the Buyer under this
Contract shall terminate (other than those that expressly survive termination of this Contract); or (b) close
the transaction and, if the unfulfilled condition is a result of the Seller's breach of this Contract, pursue
any rights and remedies available to the Buyer pursuant to Section 6.2; or (c) extend Closing for a
reasonable period of time to permit the condition to be met, and if the condition is still not met at the end
of that extension, then elect to pursue either option (a) or (b) above.
If the Buyer elects to pursue option (a) above, then the Buyer may, in its sole discretion, by
written notice to the Seller, elect to treat any Installment Payment paid to the Seller as a loan from the
Buyer to the Seller (the "Termination Loan"). If the Buyer so elects, the Seller shall repay the
Termination Loan in five equal annual installments, beginning on the one-year anniversary of the date of
the Termination Loan notice and continuing on each anniversary thereafter until fully-repaid. No interest
shall accrue on the Termination Loan, and the Seller may prepay the Termination Loan at any time
without penalty. On Buyer's written request, Seller shall promptly execute and delivery a note or any
other instrument Buyer reasonably determines is appropriate to evidence the Termination Loan.
5.4 Possession. The Seller shall surrender possession of the Property to the Buyer on the
Possession Date.
ARTICLE VI
Default/Remedies
6.1 Buyer's Default. If the Buyer fails to perform any of its obligations under this Contract
or breaches any representation or warranty under this Contract, then the Seller shall notify the Buyer of
such default. If the Buyer fails to cure that default within 10 days after receipt of that notice, then the
Seller may, as its sole and exclusive remedy, terminate this Contract by giving notice to the Buyer in
7
PPAB 2312764v5
which event the Seller shall be entitled to retain the initial Installment Payment as full liquidated
damages, and all rights and obligations of the Seller and the Buyer under this Contract shall terminate
(other than those that expressly survive termination of this Contract). The Buyer and the Seller have
agreed that the initial Installment Payment is a reasonable estimate of the damages that would be suffered
by the Seller and that any other measure of damages is speculative and uncertain.
6.2 Seller's Default. If the Seller fails to perform any of its obligations under this Contract
or if the Seller breaches any representation or warranty under this Contract, then the Buyer may notify the
Seller of such default. If the Seller fails to cure that default within 10 days after receipt of that notice,
then the Buyer may: (a) obtain specific performance of any provision of this Contract; (b) exercise any
other remedy at law or in equity; or (c) proceed to Closing without waiving that failure or breach.
ARTICLEVll
Indemnification
7.1 Seller's Indemnitv. The Seller shall indemnify, defend and hold the Buyer harmless
from and against any and all actions, suits, claims, judgments, liens, proceedings, investigations
liabilities, damages, costs (including reasonable attorney fees), fines or penalties, arising out of, or in any
way related to (a) the ownership or operation of the Property prior to the Possession Date; and (b) any
breach by the Seller of any representation or warranty under this Contract.
ARTICLEVlll
Brokerage Commission
8.1 Brokerage Commission. The Seller and the Buyer each represent and warrant to the
other that no broker or real estate agent was involved in this transaction. The Seller and the Buyer shall
each indemnify and hold harmless the other from and against any and all losses arising out of any alleged
brokerage commission, fee or other compensation with respect to the Property based upon an agreement
alleged to have been made or other action alleged to have been taken by the indemnifYing party. The
obligations of the parties under this Section shall survive Closing or the termination of this Contract.
ARTICLE IX
Miscellaneous
9.1 Assignment. This Contract may not be assigned by the Buyer or the Seller.
9.2 Binding Effect. This Contract is binding on and inures to the benefit of the Buyer and
the Seller and their respective successors and assigns.
9.3 Further Assurances. At Closing, and from time to time thereafter, the Seller shall
perform any additional acts, and shall execute and deliver any additional documents, as may reasonably
be required to vest in the Buyer full title to the Property and otherwise to effectuate the purchase and sale
of the Property as contemplated by this Contract.
9.4 Survival. Article IV, Article VI and the indemnification provisions of Section 7.1 and
Section 8.1 shall survive Closing or the termination of this Contract. No other provision of this Contract
shall survive Closing or the termination of this Contract.
9.5 Entire Agreement. This Contract contains the entire understanding and agreement
between the Buyer and the Seller and all prior or contemporaneous oral or written agreements or
instruments are merged herein.
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PPAB 2312764v5
9.6 Amendment. This Contract may not be amended except by an instrument in writing
executed by the Seller and the Buyer.
9.7 Governing Law. This Contract is governed by the law of the State of North Carolina.
9.8 Business Days. If any time period or deadline in this Contract falls on a Saturday,
Sunday or federal banking holiday, that time period or deadline shall be extended until the next
succeeding business day.
9.9 Interpretation. Except as otherwise specified in this Contract: (a) "includes" and
"including" mean includes or including by way of illustration and not by way of limitation; (b) references
to Exhibits, Sections or subsections are to those attached to or included in this Contract; (c) the section
and other headings in this Contract are for convenience only and do not limit or expand any provisions of
this Contract; and (d) no interpretive presumption shall be drawn against either party by virtue of its role
in drafting this Contract.
9.10 Severabilitv. If any provision of this Contract is held to be invalid or unenforceable,
then such provision will be fully severable from this Contract; and the remaining provisions of this
Contract will remain in full force and effect and will not be affected thereby. Furthermore, in lieu of such
invalid or unenforceable provision, there shall be added automatically as a part of this Contract a valid
and enforceable provision as similar in terms to such invalid or unenforceable provision as may be
reasonably possible.
9.11 Counterparts. If this Contract is executed in counterparts, then all of those counterparts
together constitute one and the same instrument. An executed counterpart delivered by facsimile or e-
mail constitutes an original.
9.12 Notices. Any notice contemplated by this Contract must be in writing, addressed as set
forth in Section 1.1 and shall be either (a) sent by overnight delivery using a nationally recognized
overnight courier, in which case the notice shall be deemed delivered one business day after deposit with
the courier; (b) sent by personal delivery, in which case the notice will be deemed delivered on the date of
delivery; or (c) sent by facsimile or e-mail, in which case the notice shall be deemed delivered upon
confirmed transmission of such notice; provided that no later than the next business day after the
facsimile or e-mail is sent, a hard copy of the facsimile or e-mail transmission is sent in the manner set
forth in (a) or (b) of this Section. Either party may change its address by giving the other party five days
advance written notice of that change.
9.13 Memorandum of Contract. At the request of the Buyer, the Seller shall execute and
deliver to the Buyer a memorandum of contract (the "Memorandum of Contract') in a form provided by
the Buyer and reasonably acceptable to the Seller. The Buyer may record, at its expense, the
Memorandum of Contract in the Office of the Harnett County Register of Deeds.
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PPAB 2312764v5
The Buyer and the Seller have executed this Contract as of the Effective Date.
Date of Seller's execution:
Date of Buyer's execution:
PPAB 2312764v5
HARNETTFORWARDTOGETEffiR
COMMITTEE
By: __________________________ __
N. Johnson Tilghman
President
COUNTY OF HARNETT, NORTH
CAROLINA
By: __________________________ __
Joe Miller
Chairman of the Board of Commissioners
10
INDEX
Exhibit A Land
Exhibit B Deed
PPAB 2312764v5
Exhibit A
Land
That parcel of land in Neills Creek Township, Harnett County, North Carolina, being shown and
designated as Lot 5 containing 4.520 acres on Final Plat Phase 1 For Lots 3, 4 and 5 of Brightwater
Biotechnology and Medical Center prepared by Withers & Ravenel dated January 6, 2012, recorded in the
Official Records of Harnett County in Map Book 2012 at page 34, said property having such courses,
metes, measurements, and boundaries as shown on the aforesaid plat, which plat is incorporated herein by
reference.
A-1
PPAB 2312764v5
ExhibitB
Deed
Excise Tax $500.00 Tax Lot No. I Parcel Identifier No.
Mail after recording to. _____________________________ _
This instrument was prepared by: Parker Poe Adams & Bernstein LLP, Three Wells Fargo Center, Suite
3000,401 South Tryon Street, Charlotte, NC 28202-1935
Brief Description For The Index:
Approximately 4.520 Acres, Lot 5, Final Plat Phase 1 for Lots 3,4 and 5 of Brightwater
Biotechnology and Medical Center, Map Book 2012, Page 34, Harnett County Register of
NORTH CAROLINA GENERAL WARRANTY DEED
TillS DEED made this __ day of _______ , 20_, by and between:
GRANTOR
HARNETTFORWARDTOGETHER
COMMITTEE,
a North Carolina nonprofit corporation
P.O. Box 1270
Lillington, NC 27546
GRANTEE
COUNTY OF HARNETT, NORTH
CAROLINA, a political subdivision of the State
ofNorth Carolina
102 E. Front Street
Lillington, NC 27546
Enter in appropriate block for each party: name, address, and, if appropriate, character of entity, e.g.
corporation or partnership.
The designation Grantor and Grantee as used herein shall include said parties, their heirs, successors and
assigns, and shall include singular, plural, masculine, feminine or neuter as required by context.
WITNESSEm, that Grantor, for a valuable consideration paid by Grantee, the receipt of which is
hereby acknowledged, has and by these presents does grant, bargain, sell and convey, subject to the
easements, restrictions, reservations, covenants, conditions and other exceptions set forth below, unto
Grantee in fee simple, subject to the Exceptions, all that certain lot or parcel of land described in
Exhibit A attached hereto (the "Property").
The Property was acquired by Grantor by instrument recorded in Book __ , at Page , Harnett ---County Public Registry.
B-1
PPAB 2312764v5
The Property does not include the primary residence of Grantor.
The Property is conveyed subject to the following easements, restrictions, reservations, covenants,
conditions and other exceptions (collectively, the "Exceptions"):
1. [Insert Permitted Exceptions pursuant to Section 3.1.2 of the Contract}
2. The Reserved Estate (as defined below).
TO HAVE AND TO HOLD, subject to the Exceptions, the Property and all privileges and
appurtenances thereto belonging to Grantee in fee simple.
Grantor hereby reserves onto itself a possessory estate (the "Reserved Estate") for a term equal to
the term of the Ground Lease between Grantor and Red Rock Harnett, LLC dated March 8, 2012,
as amended from time to time (the "Ground Lease"). The Reserved Estate shall at all times be
subject to the terms and conditions of the Purchase Agreement dated March __ , 2014 between
Grantor and Grantee. Upon the termination of the Ground Lease, the Reserved Estate shall
automatically terminate with no further action by Grantor or Grantee, and Grantee shall
thereafter hold fee simple title to the Property free and clear of the Reserved Estate.
Subject to the Exceptions, Grantor covenants with Grantee, that Grantor is seized of the premises in fee
simple, has the right to convey the same in fee simple, that title is marketable and free and clear of all
encumbrances, except for the Exceptions, and that Grantor will warrant and defend the title against the
lawful claims of all persons whomsoever, except for the Exceptions.
[SIGNATURE PAGE FOLLOWS]
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PPAB 2312764v5
IN WITNESS WHEREOF, Grantor has hereunto set its hand and seal, the day and year first
above written.
STATE OF NORTH CAROLINA
COUNTY OF ______ _
HARNETT FORWARD TOGETHER
COMMITTEE,
a North Carolina nonprofit corporation
By:
N. Johnson Tilghman
President
I, , a Notary Public for County,
State of North Carolina, do hereby certify that N. Johnson Tighman (the "Signatory"), personally
appeared before me this day and acknowledged that he is the President of HARNETT FORWARD
TOGETHER COMMITTEE, a North Carolina nonprofit corporation, and that he, in such capacity and
being authorized to do so, executed the foregoing instrument on behalf of the nonprofit corporation.
I certify that the Signatory personally appeared before me this day, and
(check one of the following)
___ (I have personal knowledge of the identity of the Signatory); or
___ (I have seen satisfactory evidence of the Signatory's identity, by a current state or federal
identification with the Signatory's photograph in the form of:
(check one of the following)
a driver's license or
in the form of ; or
___ (a credible witness has sworn to the identity of the Signatory).
The Signatory acknowledged to me that he voluntarily signed the foregoing document for the
purpose stated therein and in the capacity indicated.
Witness my hand and official stamp or seal this_ day of _____ ,, 2014.
Notary Public
My Commission Expires: _____ _
[NOTARIAL STAMP-SEAL]
B-3
PPAB 2312764v5
Exhibit A
to
Deed
That parcel of land in Neills Creek Township, Harnett County, North Carolina, being shown and
designated as Lot 5 containing 4.520 acres on Final Plat Phase 1 For Lots 3, 4 and 5 of Brightwater
Biotechnology and Medical Center prepared by Withers & Ravenel dated January 6, 2012, recorded in the
Official Records of Harnett County in Map Book 2012 at page 34, said property having such courses,
metes, measurements, and boundaries as shown on the aforesaid plat, which plat is incorporated herein by
reference.
B-4
PPAB 2312764v5
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Agenda Item £1
PLANNING SERVICES REPORT
2
Table of Contents
I. Revenue Breakdown
Inspections:
Inspection Revenue…………………………………………………………………….….3
Planning:
Activity Report…………………………….……………………………………….………..4
Planning Revenue…………………………….……………………………….……………9
Cell Tower Revenue…………………………………………………………….…….…..10
Recreational Fees……………………………………………………………….…….…..11
A.M.P.I. ……………………………………………………………………………….…....12
Environmental Health:
E-Health Revenue…………………………………………………………………….…...13
Food & Lodging Revenue………………………………………………………………...14
Public Utilities:
Public Utilities Revenue……………………………………………………………..…….15
Fire Marshall:
Fire Marshall Revenue……………………………..………………………………….…..16
II. Applications & Permits
Permits:
Permits Issued By Month………………….…….…………………………………..…....17
Permits by SFH/Manufactured Homes…………………………………………………..18
Valuations:
Permit Valuations……………………………….…………………………….….…….…..19
III. Township Information:
Recreational Fee ……………………………………………………………………………..….....20
Lots…………………………………….….……………………………………………………..……21
Applications………………….……….………………………………………………………..…....22
3
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $137,669 $116,790 $65,855 $80,112 $70,145 $82,664 $64,481 $88,041 $89,842 $96,144 $111,329 $116,899 $1,119,971
FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119
FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594
FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412
FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912
FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862
FY 13-14 $127,150 $112,368 $61,868 $78,174 $61,113 $40,752 $94,942 $62,630 $-$-$-$-$638,997
Inspection Revenue
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
4
Planning Activity Report For February 2014
Board Of Adjustments
Appeal Cell Tower Swmh / Dwmh PUD Commercial Variance Total
Monthly 3 3
Year To Date 0 5 2 0 18 1 26
Recreational Fees For Major Subdivisions
Townships Total For Month Year To Date Total (since f.y. 06)
Anderson Creek $ - $ - $ 937,000.00
Averasboro $ - $ - $ 6,500.00
Barbecue $ - $ 73,000.00 $ 323,000.00
Black River $ - $ - $ 29,500.00
Buckhorn $ - $ -
Duke $ - $ -
Grove $ - $ -
Hectors Creek $ 8,500.00 $ 67,000.00
Johnsonville $ - $ - $ 191,500.00
Lillington $ - $ -
Neills Creek $ - $ -
Stewarts Creek $ - $ - $ 77,500.00
Upper Little River $ - $ - $ 49,000.00
Totals $ 81,500.00 $ 1,681,000.00
Preliminary Major Subdivisions
Townships Number Of Subdivisions By Month Number of Lots By Month YTD
Anderson Creek Approved 186
Reviewed & Placed On Hold 54
Averasboro Approved 0
Reviewed & Placed On Hold 0
Barbecue Approved 0
Reviewed & Placed On Hold 0
Black River Approved 0
Reviewed & Placed On Hold 0
Buckhorn Approved 0
Reviewed & Placed On Hold 0
Duke Approved 0
Reviewed & Placed On Hold 0
Grove Approved 0
Reviewed & Placed On Hold 0
Hectors Creek Approved 16
Reviewed & Placed On Hold 0
Johnsonville Approved 0
Reviewed & Placed On Hold 0
Lillington Approved 0
Reviewed & Placed On Hold 0
Neills Creek Approved 0
Reviewed & Placed On Hold 0
Stewarts Creek Approved 0
Reviewed & Placed On Hold 0
Upper Little River Approved 0
Reviewed & Placed On Hold 0
5
Preliminary Major Subdivision Totals
Monthly
Number Of Subdivisions Number Of Lots
Approved 0 0
Reviewed & Placed On Hold 0 0
Year To Date
Number Of Subdivisions Number Of Lots
Approved 2 202
Reviewed & Placed On Hold 1 54
Final Major Subdivisions
Townships Number Of Subdivisions
Number of Lots
By Month YTD
Anderson Creek Approved 39
Reviewed & Placed On Hold 0
Averasboro Approved 0
Reviewed & Placed On Hold 0
Barbecue Approved 88
Reviewed & Placed On Hold 0
Black River Approved 0
Reviewed & Placed On Hold 0
Buckhorn Approved 0
Reviewed & Placed On Hold 0
Duke Approved 0
Reviewed & Placed On Hold 0
Grove Approved 0
Reviewed & Placed On Hold 0
Hectors Creek Approved 0
Reviewed & Placed On Hold 0
Johnsonville Approved 0
Reviewed & Placed On Hold 0
Lillington Approved 0
Reviewed & Placed On Hold 0
Neills Creek Approved 0
Reviewed & Placed On Hold 0
Stewarts Creek Approved 7
Reviewed & Placed On Hold 0
Upper Little River Approved 0
Reviewed & Placed On Hold 0
Final Major Subdivision Totals
Monthly
Number Of Subdivisions Number Of Lots
Approved 0 0
Reviewed & Placed On Hold 0 0
Year To Date
Number Of Subdivisions Number Of Lots
Approved 7 134
Reviewed & Placed On Hold 0 0
Minor Subdivisions
Monthly Number Of Subdivisions Number Of Lots
Approved 5 10
Year To Date Number Of Subdivisions Number Of Lots
Approved 44 69
6
Exempt Subdivisions
Monthly Number Of Subdivisions Number Of Lots
Approved 10 17
Year To Date Number Of Subdivisions Number Of Lots
Approved 93 175
Flood Zone Permits Issued
Monthly 0
Year To Date 1
Zoning Inspections
Monthly 25
Year To Date 227
Manufactured Home Park License Issued
Monthly Number Of Parks Number Of Lots
Approved 6 56
Year To Date Number Of Parks Number Of Lots
Approved 64 958
Manufactured Home Park Inspections
Monthly Number Of Inspections 26
Year To Date Number of Inspections 131
Rezoning Requests
Monthly
Type Of Request P.B. Action C.C. Action
NONE Approved Approved
Denied Denied
Year To Date
Total Number Of
Requests P.B. Action C.C. Action
1 1 Approved Approved 1
Denied Denied
Text Amendments
Monthly 0
Year To Date 11
Violations
Monthly Complaints Resolved Pending
4 6 -2
Year To Date Complaints Resolved Pending
53 33 20
Commercial Site Plan Reviews
Monthly 0
Year To Date 10
Abandoned Mobile Home Project Initiative (A.M.P.I)
Monthly
S.W.M.H. D.W.M.H. TOTALS
Contracts 0 0 0
Removed 0 0 0
Year To Date
S.W.M.H. D.W.M.H. TOTALS
Contracts 0 0 0
Removed 0 0 0
7
Special Project Activity
January 2014
New
Planning staff members are in the process of forming a Harnett County Transportation Advisory Group to meet quarterly
to discuss county issues.
Ongoing
The Fort Bragg Regional Alliance has completed its Sustainable Growth Management Plan and will present to the board
in the future.
Staff Reviewing Commercial Site Plans for:
New
1. Holle Kennels
2. Buies Creek Townhomes
3. Hanson Aggregates Expansion
4. FMC Dialysis Center
5. Diamond Dreams Training Facility
Ongoing
6. Army Medical Building (Hwy 87)
7. Anderson Creek Commercial Complex
8. Campbell University Weight Room at Football Field House
Hold
Neill’s Creek Land Use Plan. (See Above)
Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area Plan.
Development of the Problem Properties Task Force (No funding approved for FY:2013)
Staff has completed a draft version of a Firearms Discharge Ordinance.
8
Upcoming
Harnett County Planning Board Meeting:
Monday, March 3, 2014
No Meeting
Harnett County Board Of Adjustment Meeting:
Monday, March 10, 2014
Conditional Use
1. BA-CU-05-14. Holle, Elizabeth J. / Ben Dewar, PLS (for Donald Powell & Elizabeth Holle) A Dog
Kennel in an RA-30 Zoning District; Buckhorn Township; PIN # 0614-92-2427.000; SR # 1423 (Tyler
Dewar Lane)
SNIA-Special Nonresidential Intensity Allocation-Watershed Board
2. Hugh Surles Builders, LLC. Townhomes in an RA-20M Zoning District; Pin # 0670-85-2503.000; Neill’s
Creek Township; SR (Main Street.).
9
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $14,950 $24,040 $7,240 $13,055 $7,175 $12,020 $10,440 $28,745 $11,240 $12,815 $11,840 $18,230 $171,790
FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194
FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345
FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525
FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218
FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423
FY 13-14 $4,934 $5,470 $11,157 $7,156 $8,598 $8,791 $5,552 $11,063 $-$-$-$-$62,721
Planning Fees
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
10
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $-$-$-$-$-$-$18,000 $-$-$4,500 $-$22,500
FY 08-09 $8,750 $-$-$-$6,000 $-$-$-$-$4,500 $4,500 $-$23,750
FY 09-10 $-$-$-$-$-$4,300 $-$4,500 $49,500 $-$-$4,250 $62,550
FY 10-11 $4,500 $-$-$-$-$-$4,500 $-$-$-$-$-$9,000
FY 11-12 $-$15,000 $-$-$5,000 $-$-$-$-$4,500 $4,500 $-$24,500
FY 12-13 $13,500 $4,500 $-$4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $-$164,00
FY 13-14 $11,500 $1,000 $28,000 $6,500 $1,000 $2,000 $2,000 $1,000 $-$-$-$-$53,000
Cell Tower Fees
No cell tower fees were tracked prior to February of 02-03
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
11
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $75,000 $-$86,000 $9,500 $67,000 $15,000 $56,500 $81,000 $11,000 $-$25,000 $74,500 $500,500
FY 08-09 $-$18,500 $-$-$5,500 $-$-$40,000 $-$71,000 $10,500 $57,500 $203,000
FY 09-10 $-$96,500 $15,000 $-$500 $-$15,000 $-$30,500 $-$9,500 $17,000 $184,000
FY 10-11 $-$20,000 $49,500 $-$5,500 $-$-$15,500 $23,000 $21,500 $-$13,000 $148,000
FY 11-12 $35,500 $-$-$35,000 $16,000 $-$92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000
FY 12-13 $-$55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $-$-$15,000 $28,000 $-$215,000
FY 13-14 $7,500 $6,500 $59,000 $-$-$-$8,500 $-$-$-$-$-$81,500
Recreational Fees
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
12
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $1,200 $530 $904 $1,325 $952 $1,859 $500 $509 $996 $32 $272 $9,078
FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,946
FY 09-10 $1,666 $561 $740 $1,964 $350 $-$868 $-$1,885 $1,600 $616 $-$10,249
FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,195
FY 11-12 $-$250 $287 $-$-$-$-$-$350 $-$1,250 $-$2,137
FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $-$-$70 $-$9,634
FY 13-14 $-$-$-$-$-$-$-$-$-$-$-$-$-
Abandoned Manufactured Home Planning Initiative Fees
No A.M.P.I. fees were tracked prior to November of FY 05-06
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
13
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $21,975 $19,050 $16,075 $17,800 $16,050 $11,575 $22,500 $17,225 $17,775 $21,950 $18,700 $16,600 $217,275
FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,400
FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,250
FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,325
FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,525
FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,375
FY 13-14 $26,600 $30,775 $27,050 $22,750 $22,050 $22,800 $26,700 $19,900 $-$-$-$-$198,625
Enviromental Health Revenue
Based upon fees received & processed through Central Permitting
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
14
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $-$700 $600 $400 $700 $600 $800 $600 $600 $1,400 $200 $1,000 $7,600
FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200
FY 09-10 $800 $1,100 $200 $400 $-$400 $600 $200 $-$200 $400 $400 $4,700
FY 10-11 $600 $400 $1,000 $300 $400 $-$400 $400 $700 $300 $400 $700 $5,600
FY 11-12 $200 $800 $400 $400 $400 $200 $300 $-$500 $-$200 $-$3,400
FY 12-13 $400 $400 $-$800 $-$-$200 $400 $200 $400 $500 $200 $3,500
FY 13-14 $200 $200 $200 $-$-$-$-$-$-$-$-$-$600
Food & Lodging Revenue
Based upon fees received & processed through Central Permitting
No food & lodging fees were tracked prior to August FY 07 -08
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
15
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $49,465 $115,689 $63,470 $85,155 $52,725 $51,470 $53,715 $32,620 $51,035 $43,855 $54,795 $52,125 $706,119
FY 08-09 $76,555 $33,430 $41,130 $50,815 $23,300 $27,385 $21,160 $33,840 $24,585 $31,190 $39,955 $47,210 $450,555
FY 09-10 $48,335 $57,700 $40,520 $50,505 $50,905 $20,420 $51,285 $31,880 $54,305 $67,815 $24,445 $68,095 $566,210
FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290
FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480
FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025
FY 13-14 $25,085 $35,825 $36,690 $43,500 $17,725 $13,775 $27,605 $22,555 $-$-$-$-$222,760
Public Utilities Fees
Based upon fees received & processed through Central Permitting
Includes water, sewer, sprinkler taps & water meters
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
16
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$5,000
$10,000
$15,000
$20,000
$25,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $1,425 $1,365 $1,210 $2,045 $855 $835 $1,075 $1,660 $1,465 $1,370 $1,350 $1,835 $16,490
FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065
FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443
FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172
FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930
FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534
FY 13-14 $2,530 $1,594 $3,289 $1,722 $926 $725 $3,251 $862 $-$-$-$-
Fire Marshall Fees
Based upon fees received & processed through Central Permitting
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
17
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY12-13
FY 13-14
0
500
1,000
1,500
2,000
2,500
3,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY
Total
FY 07-08 285 305 216 299 192 250 208 251 223 273 318 285 3,105
FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413
FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900
FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085
FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557
FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783
FY 13-14 263 248 174 211 187 161 203 186 0 0 0 0 1,633
Permits Issued By Month
Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY12-13
FY 13-14
18
Permit Type July Aug Sept Oct Nov Dec Jan Feb March April May June Totals
Manufactured 11 9 7 19 11 25 12 6 100
Single-Family 73 83 48 53 43 11 42 42 395
Total 84 92 55 72 54 36 54 48 495
0
100
200
300
400
500
600
July Aug Sept Oct Nov Dec Jan Feb March April May June Totals
Chart Title
Manufactored Home Single-Family Total
19
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $9,523,208 $15,974,931 $10,566,088 $12,474,891 $11,435,765 $8,608,283 $10,833,271 $7,458,094 $14,023,150 $13,569,455 $14,860,887 $12,131,716 $141,459,739
FY 08-09 $12,691,631 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,870
FY 09-10 $11,379,224 $10,362,784 $10,638,492 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,314 $9,830,598 $9,402,588 $116,415,141
FY 10-11 $11,252,733 $7,950,958 $8,345,311 $11,182,071 $10,872,478 $11,426,556 $8,228,678 $11,513,785 $14,305,568 $13,132,419 $13,407,863 $1,403,883 $123,022,303
FY 11-12 $11,473,930 $273,697 $9,121,214 $10,094,638 $8,891,826 $4,212,104 $7,595,696 $10,643,099 $7,896,499 $8,047,635 $15,469,436 $12,968,827 $106,688,601
FY 12-13 $6,648,277 $11,216,486 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,203 $12,334,320 $12,393,618 $11,295,201 $9,394,109 $10,291,523 $123,449,689
FY 13-14 $13,270,018 $10,211,222 $5,736,233 $9,105,513 $5,639,513 $1,558,260 $6,553,020 $6,817,970 $-$-$-$-$58,891,749
Residential Application Valuation By Month
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
FY 13-14
20
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Anderson
Creek
Averasboro Barbecue Black River Buckhorn Duke Grove Hectors
Creek
Johnsonvill
e
Lillington Neills
Creek
Stewarts
Creek
Upper Little
River
Fees $937,000 $6,500 $323,000 $29,500 $0 $0 $0 $58,500 $191,500 $0 $0 $77,500 $49,000
Recreation Fees By Township (TOTALS SINCE 10/1/06)
No recreational fees were tracked prior to October of FY 06-07
21
0
200
400
600
800
1000
1200
1400
1600
1800
2000
Anderson
Creek
Averasboro Barbecue Black River Buckhorn Duke Grove Hectors
Creek
Johnsonvill
e
Lillington Neills
Creek
Stewarts
Creek
Upper Little
River
Lots 1874 13 646 59 0 0 0 118 383 0 0 155 98
Lots By Township (TOTALS SINCE 10/1/06)
No lots were tracked prior to October of FY 06-07
22
0
100
200
300
400
500
600
700
800
900
1000
Township Applications YTD 13-14
Demolition -
Add/Alter Residential -
Add/Alter Non-Residential -
Stores & Other Customer Service -
Office/Bank Plaza -
Hospitals, Institutions & Schools -
Commercial Activities -
Industrial, Public Works & Utilities -
Church or other Religious -
Amusement,Social or Recreational -
Hotels/Motels -
Munufactored Homes -
Multiple family Dwellings -
Duplex Dwellings -
Single family Dwellinngs -
Other Non-residential -
Agenda Item -----'---
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the IT Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4900-410.44-21 Building & Equipment-Rent $17,000
110-5100-420.41-11 Telecomm & Postage $17,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Phone system lease for new Sheriff complex ended and remaining funds are to be used for
network infrastructure upgrades.
APPROVAlS:
f2,.,.,J u {L J~J ....... }
Department Head (date) 1-).. 1 ~ ( y Manager (date)
3-(e-lY
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
,2014.
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7405-465.22-01 Participant FICA 2000
234-7405-465.32-26 Incentives/Participants 1000
234-7405-465.32-72 Support Services 1000
234-7405-465.35-01 Stipends/Bonuses 7500
234-7405-465.58-19 Travel Participant 1000
234-7407-465.32-26 I nee ntives/Pa rtici pants 600
234-7407-465.32-72 Support Services 1000
234-7407-465.35-01 Stipends/Bonuses 7500
234-7407-465.58-19 Travel Participant 3400
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line items.
APPROVALS:
~~ v~Manager(date) 3/7 /!<f
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
23 2.
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the WIA DW Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7411-465.58-01 Training and Meetings 1000.00
234-7411-465.21-02 HRA 1000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line items.
APPROVALS:
Ill) ' u /_; 11 / ~if.t~U ~l{//vL./19/14
Department Head {date) ~~ counr\.llanager (date) 3/1 0 //If
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the WIA Adults Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7413-465.58-01 Training and Meetings 400.00
234-7413-465.21-02 HRA 400.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line items.
APPROVALS:
0 k_J}Jy ~/19/14
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
2~4-/
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the WIA Adults Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7410-465.58-01 Training and Meetings 610.00
234-7410-465.21-02 HRA 360.00
234-7410-465.21-05 Employee Clinic 20.00
234-7410-465.26-08 Worker's Compensation 230.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line items.
APPROVALS:
c~MA/19/14
Department Head (date)
~·~
Co nty Manager (date) 3lto!t1
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
235/
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7407-465.58-01 Training and Meetings 425.00
234-7407-465.41-13 Utilities 72.00
234-7407-465.21-04 HSA 50.00
234-7407-465.21-05 Employee Clinic 25.00
234-7407-465.26-08 Worker's Compensation 166.00
234-7407-465.21-02 HRA 112.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line items.
APPROVALS:
&udh/k11dJ 2/19/14
Department Head (date) ~bktMA-
Cou y Manager (date) r l d 3 fo f1
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
2 34-7 405-465.58-01 Training and Meetings 600.00
234-7405-465.41-13 Utilities 231.00
234-7405-465.21-05 Employee Clinic 50.00
234-7405-465.21-04 HSA 50.00
234-7405-465.21-02 HRA 269.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line items.
APPROVALS:
/ll I, tt L; rj_ ~ urtllltY ~ atJ 2/19/14
Department Head (date) anager (date)
5/fc/li
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Public Utilities Fund , PU0704 Ft. Bragg WS&WW Project appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
568-9100-431-45-80 Continaency _1132,500
568-91 00-431-46-01 Residual Equity $132,500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To balance contingency, contingency is in the negative
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Daniel,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Comm
!
Feb 2514 01:19p
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, That the follc::::::,wing
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amencl the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE AMCJiill,tJNT
CODE NUMBER DESCRlPTION OF CODE lNCR~sE
234-7408-465.35-26 Special Account/ Participants
234-7 408-465.58-01 Training & Meeting .500.00
234-7408-465.58-14 Travel 2_()00.00
Total 2 .. .soo.oo
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCRifi:ASE
Total 0.00
EXPLANATION: To cover expenditure in the above line item.
p.2 j{JJS.
AMOUNT
DECREASE
2,500.00
2,500.00
AMOUNT
DECREASE
0.00
~~·
COUflM:r:ager (date} 3 ~1 0 ll ~
section 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this-------
Margaret Regina Daniel,
Interim Clerk to the Board
day of __________________ _
Timothy B. McNeill, Chairman
Harnet County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina~ that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the Emergency Telephone System Fund, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-5900-420.54-26 Advertising $50
110-5900-420.60-33 Materials & Supplies $50
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: Funds are needed to cover the advertising expense for the public hearing to name new roads
and change the name of an existing road.
APPROVALS:
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
,2014.
Joe Miller, Chairman
Harnett County Board of Commissioners
Feb 11 14 09:45a
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, That the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
r234-7406-465.35-01 Stipends 300.00
234-7 406-465.26-08 Worker's Compensation
234-7 408-465.35-01 Stipends 200.00
2347408-465.26--08 Worker's Compensation
Total 500.00
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE LNCREASE
Total 0.00
EXPLANATION: To cover expenditure in the above line item.
p.2 Jws
AMOUNT
DECREASE
300.00
200
500.00
AMOUNT
DECREASE
0.00
Manager (date) 3 { { 0 { f t/
;ection 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to the
3udget Officer and the Fina nee Officer for their direction.
Adopted this _____ _
llargaret Regina Daniel,
:~terim Clerk to the Board
day of _________________ _
Timothy B. McNeill, Chairman
Harnet County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE
110-5300-420.22-00 i FICA TAX EXPENSE $1500
110-5300-420.30-04 ! PROFESSIONAL SERVICES $1500
REVENUE I AMOUNT AMOUNT
CODE NUMBER 1 DESCRIPTION OF CODE INCREASE DECREASE
I
·EXPLANATION: To budget the transfer of funds to Professional Services for Firefighter Physicals.
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ , 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriffs Office, the appropriations are to be changed as follows:
' EXPENDITURE AMOUNT AMOUNT
:CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
~ 110-5120-420-12-00 l Salaries & Wages part-time 60,000
~ ~]0-51_~0-420-60-3~Materia Is ~~~_,__P_,_P_I_i_es _________ -+ ___ 3_0'-,0_0_0 __ -+--------l
110-5100-420-60-33 Materials and Supplies 30,000
I
i
~ REVENUE AMOUNT AMOUNT
" 1 DESCRIPTION OF CODE r CODE NUMBER
f-
INCREASE DECREASE
i
i
L
L
EXPLANATION:
To transfer part-time salaries from the Detention budget to Materials and Supplies in both the Detention and
Sheriff's budget for 2013-2014.
APPROVALS:
,, : ' z ~ 1 'i'\o ~\.""' 4, h ~
Department Head (date) Finance Office date) Coun Manager (date)
31to/ttf
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to fhe
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of 12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows:
! EXPENDITURE AMOUNT AMOUNT
i CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE ·--: 110-5110-420-12-00 ' Salaries & Wages part-time (Comm) )-----~-------·--·----------r--25,000
' 110-5100-420-12-00 i Salaries & Wages part-time (Sheriff) 25,000
i
i
I t-I i i
I
I REVENUE I AMOUNT AMOUNT
l CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE ~ I ' I
I t
I I I r---! i
EXPlANATION:
To transfer part-time salaries from the Communication's budget to Sheriff's budget for 2013-2014.
APPROVALS:
~,:-±s±~ -:t,;lf
Department Head (date)
~~~~~J·olt~ ~ .. -j) ~ ~er(date) / }'' 3 I o !1
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Daniel,
Clerk to the Board
day of '2014.
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the 531 Public Utilities Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
531-9000-431-30-04 Operating Professional/Professional Services $5,000.00
531-9000-431-30-08 Operating Professional/Bank Fees-Lockbox $45,000.00
531-9030-431-41-10 Collections Operating Utilities/Utilities $240,000.00
531-9015-431-41-10 WTP Operating Utilities/Utilities $200,000.00
531-9000-431-74-73 Capital Outlay/Other Improvements $90,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To increase wastewater utilities expense.
Depart y Manager {date) 31 t 0 {1 f
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this_ day of _____ 2014
Margaret Regina Wheeler,
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
-
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.43-16 Maintenance and Repairs-Equipment $ 1,500.00
110-7600-441.58-01 Training $ 1,250.00
110-7 600-441.60-45 Drugs $ 2,750.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds in the Child Health program to better meet the needs of the program.
APPROVALS: ~ ~
9! l7wr!2 ~\1
Department Head (date}
Section 2. Copies ofthis budget amendment shall be furnished to the Clerk ofthe Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
{
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows:
[ EXPENDITURE i AMOUNT AMOUNT
! CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE r 110-5101-420-43-21 Maintenance & Repairs Auto 6,000
r 110-5101-42o-n-o5 Salaries & Wages Overtime 6,000
i !
L____
I REVENUE i AMOUNT AMOUNT
I CODE NUMBE~ : Q.ESCRIPTION OF CODE INCREASE DECREASE
~--------------r----------------------------+---------+------=-~~=----:
I
i
i
I
EXPLANATION: To increase the Campbell Maintenance & Repair of Auto line to cover the garage billing of
vehicle maintenance implemented in the 2013-2014 budget year.
rn(h~----A~ 7J;_\JrLJ
!
Department Head (date) anager (date) { ~-u 3 to I (
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Daniel,
Interim Clerk to the Board
12014.
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, ~ l.O\ y
Section 1. To amend the General Fund, Health Department/Aging, the appropriations are to be changed as follows:
EXPENDITURE
CODE NUMBER
110-7500-441.33-45
110-7500-441.60-49
REVENUE
CODE NUMBER
EXPlANATION:
Department Head {date)
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
Contracted Services $ 9,400.00
Materials & Supplies Ramps $ 9,400.00
AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
Contractor was no longer doing the services for the ramps so the funds were moved to the In
Home Aid project.
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2012
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2014;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.43-16 Maintenance & Repair $ 210.00
110-7600-441.54-26 Advertising $ 231.00
110-7 600-441.55-12 Printing & Binding $ 45.00
110-7600-441.58-01 Training $ 275.00
110-7600-441.60-33 Materials & Supplies $ 1,315.00
110-7600-441.60-36 Uniforms $ 615.00
110-7 600-441.60-46 Medical Supplies $ 61.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds in the WIC Program to better meet the needs of the program.
APPROVALS: . i0'J:,_
9tfhwZ~~J
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2014
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
mode to the annual budget ordinance for the fiscal year ending June 30 .. 2014:
Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER INCREASE DECREASE
580-6600-46 1-60-31 Gas, Oii,Auto Supplies $ 50,000.00
580--6600-46 1-43-1 6 ReQoir/Moin. Eguipment
580-6600-46 1-30-04 Professional Services
REVENUE
CODE NUMBER DESCRIPTION Of CODE
EXPLANATION: To increase Professional Services
APPROVALS:
,/{
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
$
$ 30,000.00
80,000.00
AMOUNT AMOUNT
INCREASE DECREASE
Joe Miller, Chairman
Harnett County Board of Comm
~u5i
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Ca.-ofina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund} Emergency Medical Services Departl'"::lr}ent, the appropriations are
to be changed as follows:
EXPENDITURE AMOLINT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCRE...ASE DECREASE
110-5400-420.25-10 Unemployment Benefits 19,846
110-5400-420.60-3 3 Materials & Supplies 19,8q6
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCRE.O..SE DECREASE
EXPLANATION: Move funds that were not included in lease. Purchased stretchers and stretcher batteries.
APPROVALS:
Department Head {date) F ance Offc r (date) lll. ountt:f>&ianager {date) l~h t/
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this ___ day of ____ J 2014.
Margaret Regina Wheeler
Clerk to the Board
Joe Miller, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, ~3: 20(Lf
Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
2 34-7 405-465.55-12 Printing & Binding 500.00
234-7405-465.21-00 Group Insurance Expense 500.00
234-7405-465.58-14 Travel Admin 300.00
234-7405-465.60-31 Gas, Oil, Auto Supplies 200.00
234-7407-465.58-14 Travel Admin 400.00
234-7407-465.60-31 Gas, Oit Auto Supplies 100.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To cover expenditure in the above line items.
AP,PROV~ ~ ~ -J/t'(t1
Department Head (date)
rz.11<J--
ager (date) S/!f/lf
Section 2. Copies ofthis budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Joe Miller, Chairman
Harnett County Board of Commissioners
CHANGE ORDER
ORDER NUMBER: 1
NAME OF PROJECT: COUNTY OF HARNm
2CY' CAMERON HILLS WATERLINE
OWNER: County of Harnett
CONTRACTOR: Sanford Contractors, Inc.
DATE: February 4, 2014
AGREEMENT DATE: September 24, 2012
The following changes are hereby made to the CONTRACT DOCUMENTS: The alignment of the
waterline in the vicinity of Brandywood Court will be shifted approximately 25' from 5' inside the
Right-of-Way (ROW) line toward the edge of pavement of Hwy. 87. The new alignment requires an
open cut of Brandywood Court and associated acceleration lane.
Justification: The shift in alignment is necessary to avoid a conflict with existing underground
utilities in the vicinity of the original alignment 5' inside the ROW (required by NCDOT). There-
alignment requires an encroachment modification which has been submitted and approved by
NCDOT (see attachments).
The CONTRACT PRICE due to this CHANGE ORDER will be increased by $26,740.52
The new CONTRACT PRICE including this CHANGE ORDER will be $4,321,686.86
Requested by: 0 Z -t!? S-14-
Date
Recommended by:
Accepted by:
Marzlano kf"' P.A.
Date
County ofHamett Date
COUNTY OF HARNm
20" CAMERON HILLS WATERLINE
Change Order #1 Cost Summary
Waterline Re-alignment at Brandvwood Court.
1. *labor & Equipment for Asphalt Open Cut and Repair $46,890.92
2. Reduction for Normal Labor Cost
160 If @ $ 8.94 /If ($1,430.40)
3. Eliminate Bore and Jack under Brandywood Court (incl. carrier pipe)
60 If @ $ 414.56 /If
4. Replace 20 11 Carrier Pipe with 20" RJ DIP by Direct Bury
60 If @ $ 102.56 /If
TOTAL COST INCREASE: $26,740.52
ORIGINAL CONTRACT PRICE: $4,294,946.34
ADJUSTED CONTRACT PRICE: $4,321,686.86
*See unit cost breakdown attached from Sanford Contractors, Inc.
Page 1 of 1
. .
PROJ.ECT:
.LOCATION:
ENGINEER:
DATE:
ITEM
Cameron ~Hms Waterline
Harnett \County, 'NC
Marzlano & McGougan
January 18, 2014
DESCRIP'IJQN
lilr!DdY.W20d Qll!D Cut
1 Re·-Mobilization
2 Additional Labor .and EqUipment
3 Concrete Flowable f'ill
4 No.67 Stone
5 Steel Traffic Plate Rental
6 Remove & Repalce Curb and Gutter
7 Replace MonolithiC Concrete Island
8 Replace Traffic Signal Loop
9 Asphalt Repair-8 lnch Depth
10 Restriplng
11 Compaction Test-ALLOWANCE
Brandywood Open Cut Cost
QUANTITY UNIT
1 lS
4 Days
51 CY
30 TN
1 lS
40 lf
108 SF
1 lS
22 TN
1 lS
1 lS
UNIT PRICE TOTAL
$ 3,500.00 $ 3,500.00
$ 4,224.00 $ 16,896.00
$ 137.72 $ 7,023.72
$ 35.20 $ 1,056.00
$ 1,570.80 $ 1,570.80
s 55.77 $ 2,230.80
$ 7.85 $ 847.80
$ 2A68.40 $ 2,468.40
$ 255.20 $ 5,614.40
$ 1,683.00 $ 1,683.00
$ 4,000.00 $ 4,000.00
$ $
$ $
$ $
$ 46,890.92
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
PAT McCRORY
GOVERNOR
Division Six --District Two
Harnett County
Mr. Steve Ward, Director
Harnett County Department of Public Utilities
Post Office Box 1119
lillington, North Carolina 27546
ATTN: Mr. Charlie McGougan, PE
Marziano & McGougan, PA
Post Office Drawer 4428
Asheboro, NC 27204-4428
July 26, 2013
ANTHONY J. TATA
SECRETARY
SUBJECT: REVISION -Cameron Hills water line-Encroachment Agreement (Sequence #43-049-13}
NC Highway 24/87 and SR 2159 (Brandywood Court) -Harnett County
Dear Sir:
This Jetter is to serve as approval of REVISION to the approved encroachment for the Cameron Hills water line
Improvements (M & M No. 28006) on NC Highway 24/87 and SR 2159 (Brandywood Court) in Harnett County.
REVISION: The approval is for the re-alignment of the 20n ¢l water line on NC Highway 24/87 and SR 2159 (Brandywood
Court) as shown on the attached plans.
All special provisions approved in the original encroachment must be adhered to, including but ~ot limited to the followin_g:
1. This REVISION re-aligns the 20" ¢l water line (ductile iron) along the west side of NC Highway 24/87 at the
intersection of SR. 2159 (Brandywood Cour:f). The re~afignment of the 20" ¢l water line is necessary to
avpid conflicts with existing utUitfes·at the intersection of NC Highway 24/87 and SR 2159 (Brandywood
court). ·
2 .. -The re-alignment of th~ ZO" Cl> water line in\foJves an pav~J:nen~ (open) cut o~ NC Jiighway 24/~7 at the
intersection of SR 2159'(Brandywood Court) and the "acceleration lane" onto NC Highway "24/87.
3. Tlje,proposed 20~q,-waterli.ne snail ~e ~onstru~Jed under al_l existing culverts andlor thefut1,1re extension
of ~~.isting culverts. ·TY(O .(2j:f~,et mi~imurn. ~eparation shalf be maintained between the pr(lr;bsed Water
Une(s)an# all eXisting ~ulvertS-at.altJocations.
4. AU open cuts. wilfrequirE!fi.dl depthp~tching ~ith 6.0"Asphalt Concr.ete Base Course Type 8:25~0 C, 4.0"
Asph<;~ft .. Cf>ricret~ lnt~rmooi~~E! 'cou~~ Type ·125-~~g; ;:thd~~.o"~p~alt ~on.crete $ui1ace c~l.u:~e Types 9.5
c the.sarrie day as cut is made on NCDOT roadways. ·The trenches.shall milled 1.0' around the open cut at
a depth of 3.0" to ensure a smooth transition as 'per the attached detail.
5. The cut will be patched back the same day· and allowea to settle .for~ period of 90 days. After the 90 day
settling period, if any area of the patch has settled to an unacceptable state as defined by the District Engineer or
his/her representative. The area shall require repair by either full depth patching or leveling to be determined on a
case by case basis.
P.O. Box 1150, Fayetteville, N.C. 28302
Voice: 910.486.1496 Fax: 910.437.2529
REVISION -Encroachment -Harnett County Department of Public Utilities
(Cameron Hills Water Line) (Sequence #43-049-13)
Page Two
6. A certified pavement structure report, signed by a professional engineer, shall be submitted to the North Carolina
Department of Transportation at 600 Southern Avenue, Fayetteville, North Carolina, 28301 indicating the following:
Pavement thickness' by type
Base thickness
Base density
Subgrade density
Core and/or test locations
Test frequency and method shall be in conformance with the NCDOT "Materials and Tests" Manual. A letter of
approval, or recommendations for compliance, will be provided upon receipt and review of the report.
7. The existing 5" concrete monolithic island at the intersection of NC Highway 24/87 and SR 2159 (Brandywood
Court) will be required to be removed and replaced in its existing location and configuration. All concrete within
Departmental rights of way shall be of 3,000 psi class B concrete. All concrete testing results, signed by a
professional engineer, shall be submitted to the North Carolina Department of Transportation at 600 Southern
Avenue, Fayetteville, North Carolina, 28301. Test frequency and method shall be in conformance with the NCDOT
"Materials and Tests" Manual. A letter of approval, or recommendations for compliance, will be provided upon
receipt and review of the report
8. Written notice of the completion of the work will be furnished to the District Engineer,
P. 0. Box 1150, Fayetteville, North Carolina 28302, when the work has been completed.
9. All lanes of traffic on NC Highway 24/87 and SR 2159 (Brandywood Court) are to be open during the hours
of 6:00AM to 9:00AM and from 4:00 PM to 6:00PM. No lane ofJrafflc shall be closed on holidays, special
events, or as directed by the engineer. Traffic shall be maintained at all times.
10. Disturbed areas shall have an established stand of vegetation. Stabilization for this project shall comply
with the time frame guidelines as specified by the NCG..;010000 general construction permit effective
August 3, 2011 Issued by the NCOENR Division of Water Quality and Section 1660 of the current NCOOT
Standards S[!ecificatlons for Roads and Structures.
11. All fill areas/backfill shall be compacted to 95% density in accordance with AASHTO T99 as modified by the North
Carolina Department of Transportation. All material to a depth of 8 inches below the finished surface shall be
compacted to a density equal to at least 100% of that obtained by compacting a sample of the material in
accordance with AASHTO T99 as modified by the department. The subgrade shall be compacted at a moisture
content which is approximately that required to produce the maximum density indicated by the above test method.
The contractor shall dry or add moisture to the subgrade when required to provide a uniformly compacted and
acceptable subgrade.
12. All manholes, air release valves, attd other assoc,~ted appurtenances must be placed behind the ditch
Jim~. No fire hydrant, air release valve, or any other associated af!purtenance will be allowed to be [!laced
in the ditch line or on the shoulder of the road. All air release valves or other associated appurtenances
shall be flush with the ground when located within the vehit-:Je recovery area.
13. Mr. K. L. Anderson, Highway Maintenance Engineer at (91 0) 893-4020, and Mr. Troy L Baker, Assistant District
Engineer at (910) 486-1496 shall be notified a minimum of three (3) days before construction is to begin.
14. No material storage shall be aJiowed along the shoulders of the roadway, and during non-working hours,
equipment ~hall be park~ as close to the right of w~y .line as possible aQd shall be properly barricaded
so tliat no equipment obstruction shall be within the· Clear Recovery Area.
15. Trenching, bore pits and/or other excavations shall not be left overnight. The contractor shall comply with all
OSHA requirements and provide a competent person on site to supervise excavation at all times.
16. Any work requiring equipment or personnel within 5' of the edge of travel lane of an undivided facility and within 1 0'
of the edge of any travel lane of a divided facility shall require a lane closure with appropriate tapers.
.· ..
REVISION -Encroachment -Harnett County Department of Public Utilities
(South Central Wastewater Improvements) (Sequence #43-049-13)
Page Three
17. Traffic will be maintained and proper signs, signal lights, flagmen and other warning devices will be provided for
the protection of traffic, in conformance with the latest MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES
FOR STREET~ AND HIGHWAYS. All contractor personnel will be required to wear a class II ANSI approved
safety vest while working within the NCDOT right of way.
18. Disturbed areas shall have an established stand of vegetation according to the attached specifications for erosion
control. . .
19. A copy of this agreement and letter of approval will be required to be available at the construction site at all times.
20. Written notice of the completion of the work will be furnished to the District Engineer.
21. P. 0. Box 1150, Fayetteville, North Carolina 28302, when the work has been completed.
22. SDR-26 PVC pipe shall not be used on N.C.D.O.T. Right of Way for lines under pressure.
23. Please be reminded that all OSHA Standards regarding trenching and shoring should be strictly adhered to.
24. The Contractor shall comply with all OSHA requirements and provide a competent person on site to supervise
excavation at all times.
25. The Department of Transportation does not guarantee the right of way on this road, nor will it be responsible for
any claim for damages brought by any property owner by reason of the installation.
26. The encroaching party shall comply with all applicable federal, state, and local environmental regulations, and shall
obtain all necessary federal, state, and local environmental permits, including but not limited to, those related to
sediment control, stormwater, wetland, streams, endangered species, and historical sites.
27. Excavation within 500 feet of a signalized intersection will require notification by the party of the second part to the
Division Traffic Engineer at telephone number 910-486-1452. All traffic signal or detection cables must be located
prior to excavation.
28. Trenching, bore pits and/or other excavations shall not be left overnight. The contractor shall comply with all
OSHA requirements and provide a competent person on site to supervise excavation at all times.
29. Any work requiring equipment or personnel within 5' of the edge of travel lane of an undivided facility and within 1 O'
of the edge of pny travel lane of a divided facility shall require a lane closure with appropriate tapers.
30. Any drainage structure disturbed or damaged shall be restored to its original condition as directed by the District
Engineer.
31. Any disturbed guardrail shall be reset according to the applicable standard or as directed by the District Engineer.
32. All driveways altered during construction shall be returned to a state comparable with the condition of the
driveways prior to construction.
33. All roadway signs which are removed which are removed due to construction shall be reinstalled as soon as
possible.
34. Any proposed driveway connections onto NCDOT roadways will require an approved driveway permit. The
approval of this Two Party encroachment (RW 16.1) does not constitute approval of any proposed driveway
connections. For further information, contact Mr. Troy L Baker, Assistant District Engineer at (910) 486-1496.
35. Excavated areas adjacent to pavement having more than a 2" drop shall be safed up at a 6:1 or flatter slope and
designated by appropriate delineation during periods of inactivity, including, but not limited to, night and weekend
hours. Excavated material shall not be placed on the roadway at any time.
36. NCDOT reserves the right to further limit, restrict, or ~uspend operations within .the Right of Way if, in the
opinion of NCDOT, safety or traffic conditions warrant such action.
:
REVISION -Encroachment -Harnett County Department of Public Utilities
(South Central Wastewater Improvements) (Sequence #43-049-13)
Page Four
37. It shall be the responsibility of the encroaching party to determine the location of other utilities within the
encroachment area. The encroaching party shall be responsible for notifying other utility owners and providing
protection and safeguards to prevent damage or interruption to existing facilities and to maintain accessibility to
existing utilities.
38. The utility shall be installed 5' within the right of way line and outside the theoretical1 :1 slope frorn the edge of the
pavement to the bottom of the nearest excavation wall. When this is not possible, excavation within the theoretical
1:1 slope from the edge of the existing edge of pavement to the bottom of the nearest excavation wall shall be
made in accordance with the following conditions:
• The trench backfill material should meet the Statewide Borrow Criteria. The trench should be backfilled in
accordance with Section 300-?of the 2012 NCDOT Standard Specifications for Roads and Structures, which
basically requires the backfill material to be placed in layers not to exceed 6 Inches loose and compacted at
least 95% of the density obtained by compacting a sample in accordance with AASHTO T99 as modified by
the NCDOT.
• All trench excavation inside the limits of the theoretical 1:1 slope, as defined by the policy, should be
completely backfilled and compacted at the end of each construction day. No portion of the trench shall be left
open overnight.
39. A qualified NCDOT inspector should be on site at all times during construction. The encroaching party should be
required to reimburse NCDOT for the cost of providing the inspector. If NCDOT cannot supply an Inspector, the
encroaching party (not the utility contractor) should make arrangements to have a qualified inspector under the
supervision of a Professional Engineer registered in North Carolina, on site at all times. The Registered Engineer
should be required to certify that the utility was installed in accordance with the encroachment agreement and that
the backfill material meets the Statewide Borrow Criteria.
40. All temporary and final paving markings are the responsibility of the encroaching party. Final pavement markings
and sign plans shall be submitted to the Division Traffic Engineer at telephone number 910-486-1452 for review
and approval.
41. All utility facilities. including but not limited to manholes, valve boxes, meter boxes, splice boxes, junction boxes,
vaults, and covers within NCDOT right of way shall have been designed for HS-20 loading. A listing of currently
approved manholes, valve boxes, and vaults is available at the following site:
https:l/apps.dot.state.ns.us.vendor/approvedproducts. If any proposed structure is not of a design pre-approved by
NCDOT, the encroaching party shall submit details and calculations designed by a Professional Engineer
registered in North Carolina for approval prior to construction.
42. Any utility marker required shall be as close to the right of way line as possible. If it is not feasible to install
markers at or near the right of way line, written approval specific to this site shall be obtained from the District
Engineer.
NCOOT WORK ZONE TRAFFIC CONlROL QUALIFICATIONS AND TRAINING PROGRAM
This program requires qualified and trained Work Zone Flaggers in every flagging operation (July 2010} and
qualified and trained Work Zone Traffic Control Supervisors on Significant Projects (Jufy 2011). It is intended for
the program to include anyone working within NCDOT Right of Way including work associated with NCDOT
construction and encroachment agreements as well as all NCDOT operations.
Training for this certification will be provided by NCOOT approved training sources and/or private entities that
have been pre-approved to train themselves. Additional Information will be· provided as this program progresses.
If you have questions, visit our web site at www.ncdot.org/-wztc, or contact Stuart Bourne, PE with NCDOT
Traffic Management Unit at (919} 662-4338 or sboume@ncdot.gov.
.·
REVISION -Encroachment -Harnett County Department of Public Utilities
(South Central Wastewater Improvements) (Sequence #43-049-13)
Page Five
ff you have any questions on this matter, please contact Mr. Randy K Wise, PE, District Engineer at 910-486-1070.
GWB:ttb
cc: Mr. Robert J. Memory, State Utility Agent. w/attachments
Mr. Randy K. Wise, PE, District Engineer, w/atlachments
Mr. Keith L. Anderson, Highway Maintenance Engineer, w/attachment
GregW. Bums, PE
Division Engineer
'···rtf MARZIANO & McGOUGAN, P.A.
147ADublin Square Road Post Office Drawer 4428 Asheboro, North Carolina 27204 -4428
CONSULTING ENGINEERS
PHONE: (336) 629-3931
FAX: (336) 629-3932
May 6, 2013
Mr. Troy L Baker, Assistant District Engineer
NCDOT, Division 6, District 2
600 Southern Avenue
Fayetteville, NC 28301
Re: Harnett Co. Dept. of Public Utilities
20" Cameron Hills Waterline
RECE IVED HIRAMJ.MARZIANO,P.E. -~ JOSEPH W. M:cGOUGAN, P.E.
J. CHARLES McGOUGAN, P.E.
MAY 1 g 2013 ' JAMES F. BIVINS, p .E.
DlVlSlON 6NDISTRICT 2
N.C. Hwy. 24/87 Encroachment Agreement (Sequence #12056)
Open Cut of Brandywood Court (S.R. 2159)
M&M No. 28006
Dear Mr. Baker:
Thank for meeting with us last Monday morning regarding the request to open-cut and patch
Brandywood Court at the intersection with N.C. Hwy. 24/87. Please consider this letter a
formal request to modify the Encroachment Agreement as follows:
The proposed waterline alignment in the vicinity of Brandywood Court will be shifted toward
the N.C. Hwy. 24/87 edge of pavement in order to avoid conflict with existing utilities located
closer to the right-of-way line. An approximate 160 If open cut will be made across
Brandywood Court (S.R. 2159} and appurtenant acceleration lane 5' offset from the edge of
pavement of N.C. Hwy. 24/87. The existing 5" thick concrete monolithic island in the
intersection will be replaced using 3,000 psi concrete. The patch repair will match the original
design pavement schedule including 6" of B25.0C base course, 4" 119.0C intermediate course,
and 3" S9.5C surface course .GF tile eMistiAg patJement thickne55, ·.vhichever is greater. Please
see the attached plan and open cut detail.
On behalf of Harnett County we appreciate your assistance with this request. If you have any
questions or require any additional information please give me a call.
Sincerely,
MARZIANO & McGOUGAN, P.A.
Charlie McGougan, P.E.
Cc: HCDPU
Enclosure: Plan and Detail Sheet
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TRAFFIC CONTROL AND WORK ZONE SAFETY
The Contractor shall maintain traffic during construction and provide, install, and
maintain all traffic control devices in accordance with these project guidelines, the
Project Special Provisions, North Carolina Department of Transportation Standard
Specifications for Roads and Structures 2012, and the current edition of the Manual of
Uniform Traffic Control Devices (MUTCD).
The Contractor shall utilize complete and proper traffic controls and traffic control
devices during all operations. All traffic control and traffic control devices required for
any operation shall be functional and in place prior to the commencement of that
operation. Signs for temporary operations shall be removed during periods of inactivity.
The Contractor is required to leave the project in a manner that will be safe to th~
traveling public and which will not impede motorists.
Traffic movements through lane closures on roads with two way traffic shall be ·
controlled by flaggers s1ationed at each end of the work zone. In situations where sight
distance is limited, the Contractor shall provide additional means of controlling traffic,
including, but not limited to, two-way radios, pilot vehicles, or additional flaggers.
Flaggers shall be competent personnel, adequately trained in flagging procedures, and
furnished with proper safety devices and equipment, including, but not limited to, safety
vests and stop/slow paddles. ·
All personnel when working in traffic areas or areas in close proximity to traffic shall
wear an approved safety vest, or shirt or jacket which meets the color requirements of
the Manual of Uniform Traffic Control Devices (MUTCD).
The Contractor shall comply with all applicable Federal, State, and local laws,
ordinances, and regulations governing safety, health, and sanitation, and shall provide
all safeguards, safety devices, and protective equipment. and shall take any other
needed actions. on his own responsibility that are'reasonably neces_sary to protect the
life and health of employees on the job and the safety of the public, and to protect
property in connection with the performance of the work covered by the contract.
Failure to comply with any of the requirements for safety and traffic control of this
contract sha/J result in suspension of work as provided in subarticle 1 08-7(2) of the
Standard Specifications.
SPECIFICATIONS FOR EROSION CONTROL
The Contractor shall seed all disturbed areas as directed by the Engineer, in accordance with Section 1660 of the Standard Specifications. ·
Seeding and mulching shall immediately follow shoulder construction operations and in no case shall shoulder construction operations exceed
seeding and mulching operations by more than two weeks without written permission of the Engineer. Failure to meet this requirement shall
be cause to cease all operations until it can be met
Seeding and Mulching: (East}
The kinds of seed and fertilizer, and the rates of apprtcation of seed, fertilizer, and limestone, shall be as stated below. During periods of
overlapping dates, the kind of seed to be used shall be determined by the Engineer. All rates are In pounds per acre.
The kinds of seed and fertilizer, and the rates of application of seed, fertilizer, and limestone, shall be as stated below. During periods of
overlapping dates, the kind of seed to be used shall be determined. All rates are in pounds per acre.
All Roadway Areas
March 1 ·August 31 September 1 • February 28
50# Tall Fescue 50# Tall Fescue
1 0# Centipede 10# Centipede
25# Bermudagrass (hulled) 35# Bermudagrass (unhulled)
500# Fertilizer 500# Fertilizer
4000# limestone 4000# limestone
Waste and Borrow Locations
March 1 -August 31 September 1 -February 28
75# Tall Fescue 75# Tall Fescue
25# Bermudagrass (hulled) 35# Bermudagrass (unhulled}
500# Fertilizer 500# Fertilizer
4000# limestone 4000# Limestone
Note: 50# of Bahiagrass may be substituted for either Centipede or Bermudagrass only upon Engineer's request.
Approved Tall Fescue Cultivars
200 Millennium Duster Magellan
Avenger Endeavor Masterpiece
Barlexas Escalade Matador
Barlexas II Falcon II, Ill, IV & V Matador GT
Barrera Fidelity Millennium
Barrington Finesse II Montauk
Biltmore Firebird Mustang 3
Bingo Focus Olympic Gold
Bravo Grande II Padre
Cayenne Greenkeeper Paraiso
Chapel Hill Greystone Picasso
Chesapeake Inferno Piedmont
Constitution Justice Pure Gold
Chipper Jaguar 3 Prospect
Coronado Kalahari Quest
Coyote Kentucky 31 Rebel Exeda
Davincl Kitty Hawk Rebel Sentry
Dynasty Kitty Hawk 2000 Regiment II
Dominion lexington Rembrandt
Rendition
Scorpion
Shelby
Slgnia
Sllverstar
Southern Choice II
Stetson
Tarheel
Titan Ltd
Titanium
Tomahawk
Tacer
Trooper
Turbo
Ultimate
Watchdog
Wolfpack
)n cut and fill slopes 2:1 or steeper Centipede shall be applied at the rate of 5 pounds per acre and add 20# of Sericea Lespedeza from
anuary 1 • December 31. .
ertilizer shall be 10-20-20 analysis. A different analysis of fertilizer may be used provided the 1-2-2 ratio Is maintained and the rate of
pplicatlon adjusted to J?rovide the same amount of plant food as a 10-20-20 analysis and as directed.
11 areas seeded and mulched shall be tacked with asphalt. Crimping of straw in lieu of asphalt tack shall not be allowed on this project.
RIMPING STRAW MULCH
rimping shall be required on this project adjacent to any section of roadway where traffic Is to be maintained or allowed during construction.
areas within six feet of the edge of pavement, straw is to be applied and then crimped. After the crimping operation is complete, an
jdffional application of straw shall be applied and immediately tacked with a sufficient amount of undiluted emulsified asphal!.
:raw mulch shall be of suffiCient length and quality to withstand the crimping operation.
imping equipment including power source shall be subject to the approval of the Engineer providing that maximum spacing of crimper blades
tall not exceed 8".
lthin seven (7) calendar days to fourteen (14) calendar days of completion of any phase of grading, all disturbed areas shall be
anted or otherwise provided with temporary or permanent ground cover, devices, or structures sufficient to restrain erosion. The
·osion and Sediment Control plan will Identify the areas that require seven {7} andfor fourteen (14) ca,endar day ground
abilizatlon. The Contractor Is herein advised to follow all current regulations set forth by the North Carolina Department of
1vironment and Natural Resources (NCDENR} Division of Water Quality (DWQ) as defined in the General Stormwater Permit for
mstruction Activities NCG-010000.
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
**************************
AFFIDAVIT
I,J txl>v\ d S-\i ~the individual attesting below), being duly authorized by and on behalf of
${\tofd (J::f\1\0\.tDfS \ t'\C.. ("Employer") after first being duly sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department
of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work
authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).
2. Employer is a person, business entity, or other organization that transacts business in this State and that
employs 25 or more employees in this State. (mark Yes or No)
a. YES _:/;_, or
b. NO
3. Employer understands that Employers Must UseE-Verify. Each employer, after hiring an employee to work
in the United States, shall verify the work authorization ofthe employee through E-Verify in accordance with
NCGS§64-26(a).
4. Employer's subcontractors comply withE-Verify pursuant to federal law, and Employer will ensure
compliance withE-Verify by any subcontractors subsequently hired by Employer.
Signa
Print or Type Name: ~!.......II..A.o\p:...;~~.L..:.....:....!.......:=.;::...:::.
State of North Carolina County of_-=-=------
Signed and sworn to (or affirmed) before me, this the fi_
dayorG0oN~201~.
My Commission Expires:
L\· oct ·fl