031114a Agenda Package9:00am
10:30 am
10:40 am
10:50 am
11:00 am
Harnett County Board of Commissioners
Special Session
(**voting meeting**)
Tuesday, March 11,2014
9:00am
Discussion with the Harnett County Board ofEducation
-Upcoming projects and goals
-Budget discussion
**Vote on Insurance Broker RFP
Finance Officers Report
County Manager's Report:
1) Agenda Review
2) Information and updates
Closed session
COUNTY OF HARNETI
HUMAN RESOURCES
REQUEST FOR PROPOSALS
BENEFITS BROKER SERVICES
DUE DATE: NO LATER THAN NOON, APRIL 4, 2014
QUESTIONS: JOHN RANKINS, DIRECTOR OF HUMAN RESOURCES
JRANKINS@HARNETI.ORG
FAX: 910-814-0350
FAXES OR E-MAILS ARE NOT ACCEPTED FOR THIS PROPOSAL
COUNTY OF HARNETI RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS
RECEIVED, OR TO SELECT THE PROPOSAL WHICH, IN OUR OPINION, IS IN THE BEST
OVERALL INTEREST OF THE COUNTY.
MAIL OR DELIVER PROPOSALS IN A SEALED ENVELOPE IDENTIFIED "PROPOSAL
ENCLOSED HCHR-04042014", YOUR FIRM NAME, AND THE DELIVER BY DATE ON THE
OUTSIDE OF THE ENVELOPE
TO: Renea Warren-Ford
Purchasing Specialist
102 E. Front Street
P.O. Box 760
Lillington, N.C. 27546
TITLE:
DEPARTMENT:
ISSUE DATE:
DUE DATE:
ISSUING AGENCY:
County of Harnett
Request for Proposals
Benefits Broker Services
Human Resources
March 3, 2014
April4, 2014 12:00 noon
County of Harnett
c/o Harnett County Human Resources
102 E. Front Street
PO Box 778
Lillington, NC 27546
Sealed Proposals subject to the conditions made a part hereof will be accepted until
noon April 4, 2014 for furnishing services described herein.
IMPORTANT NOTE: Indicate firm name and deliver by date on the front of each sealed
proposal envelope or package identified as Proposal Enclosed HCHR-04042014.
Electronically submitted (email/fax) proposals will not be accepted.
Direct all inquiries concerning this RFP to: John P. Rankins
Director Human Resources
PO Box 778
Lillington, NC 27546
Fax: 910-814-0350
jra n kins@ harnett.org
NOTE: Questions concerning the RFP requirements must be submitted in writing.
They may be mailed, faxed, ore-mailed (no phone calls) to John P. Rankins
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Director Human Resources
PO Box 778
Lillington, NC 27546
Fax: 910-814-0350
jrankins@harnett.org
Questions must be submitted no later than March 28, 201412 noon. All questions
submitted in writing will be answered in the form of an addendum to this Request for
Proposals. No contact with Harnett County Departments will be allowed during the
proposal process. Any vendors contacting the using department(s) directly may subject
their proposal to rejection.
1. Purpose:
The purpose of this Request for Proposal (RFP) is to solicit offers from qualified brokers
to assist the County with strategically planning, designing and negotiating the best
coverage and cost for selective employee benefit programs, which may include but are
not necessarily limited to health, dental, vision, short term disability, life and AD&D.
The County has approximately 950 full-time employees. The County is constantly
competing to recruit and retain the best employees possible. Our leadership is looking
to ensure we have financially competitive and affordable benefit programs to offer our
employees.
2. Contract Period:
Any contract resulting from this proposal shall be effective upon issuance of a notice to
proceed and is for the benefits plan year beginning July 1, 2014 and ending June 30,
2016 with the option of the County to continue services under the same terms and
conditions set forth herein in subsequent years.
3. Scope of Work:
The County requires a North Carolina licensed Broker that is independent and is not
affiliated with any insurance company, third party administrative agency, or provider
network. The brokerage firm must have experience (no less than 5 years) in providing
brokerage services in the public sector arena and the local government unit
environment for employers with at least 500 employees. The County requires the
following services:
• Audit resulting contracts for accuracy of coverage, terms, and conditions.
• Assist with annual benefits renewals, including negotiation of changes in
contracts.
• When employee benefits are marketed, prepare bid specifications, identify
appropriate markets, analyze proposals submitted, make recommendations, and
assist in negotiation of (preferably multi-year) contracts.
• Annual reviews of selected employee benefit package for quality of benefits
provided, cost effectiveness, competitiveness and plan administration.
• Monitor ongoing contracts, including provider plan administration, provider
compliance with contract, and incurred claims.
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• Provide information on employee benefit issues, trends and proposed or new
legislation.
• Be available to meet with the Benefits staff and County Management as needed.
• Assist in the design of employee benefits communications. Participate in Benefit
Fairs and annual enrollment process.
• Provide a key contact person to be available to answer questions and resolve
issues that arise during the year regarding employee benefits, contract
administration, and service provisions.
• Evaluate various insurance products submitted by carriers, agents and brokers.
• Perform other related consultation services as needed or requested.
4. Vendor Proposal Requirements:
The proposal response must clearly demonstrate the required qualifications, expertise,
competence and capability of the vendor. Please provide a concise description of your
firm's ability to provide the services required in the Scope of this document. Costs
incurred by firms responding to this RFP are solely their responsibility. Additionally,
please include the answers to the following questions (address by number):
1. Describe your organizational structure (i.e. publicly held corporation,
partnership, etc.).
2. Confirm that you are a licensed broker in North Carolina and provide
documentation. Confirm that you serve as a broker, independently, and are not
affiliated with any insurance company, third party administrative agency, or
provider network.
3. Briefly describe your company's organization, philosophy, and management.
Also, please provide a brief company history. Describe your contractual
relationships, if any, with organizations necessary to your proposal's
implementation (i.e. actuarial services, data information services).
4. How long has your organization been providing brokerage services?
5. How many clients does your organization presently have? Typically, how many
clients does each broker manage?
6. What is the name of your largest client and your smallest client?
7. How many public sector clients do you manage?
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8. What is your average response time to questions posed from your clients? How
do you handle follow up to outstanding items? What is your preferred method
of communicating with your clients (i.e. voicemail, e-mail, fax)?
9. Please provide a list of four verifiable client references of similar scope and
industry, all of whom are able to comment on your organization's relevant
experience. This list should include at least three active client references that
are similar in nature and size to Harnett County, and one reference from a
former client. Please include company name, contact name, telephone number
and size of company's workforce. It is the vendor's responsibility to provide valid
reference information and the County reserves the right to use reference checks
in its evaluation of proposals.
a. Furnish a list of your three largest accounts including services you
provided and for which benefit plans, the time period you have serviced
the account, the number of covered employees, and contact name and
phone number.
10. Please provide a detailed description of your expertise in providing benefits
communication and enrollment programs. Do you provide the same services for
core benefit program as you would for the voluntary benefits you offer? This
description should include your recommendations for the benefits
communication and/or enrollment process.
11. Proposers shall submit as a part of their Proposal a preliminary implementation
plan. The plan should consist of a sequential listing of all steps necessary to
provide the requested services and which party is responsible.
12. Please advise as to the location, telephone number and manager of the
company's regional office which would oversee our account.
13. Describe how the enrollment will be organized and managed. Describe the
resources necessary to accomplish the purpose of the benefits enrollment,
including but not limited to local insurer support staff.
14. The individuals performing the enrollment must conduct themselves in an
informational manner effectively communicating all aspects of the benefits to
properly inform and educate employees. Please describe the enrollers who
would be meeting with the employees. Do they have experience with public
sector enrollments?
15. The County prefers a provider who can help show employees what we provide
for them in the area of benefits, so they can better appreciate those benefits
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offered to them. What communication and/or enrollment services make your
company's proposal uniquely attractive in this regard?
16. Describe the communication pieces your company provides to assist in the
enrollment process. Specifically, we are interested in providing each employee: a
benefits statement, an election form indicating employee deduction, benefits
booklet, customized benefits website, educational videos.
17. Include a sample communication plan and samples of the communication
material you will provide for employees.
18. Proposers are required to provide in their proposals a description of the
proposer's Internet -based uses and any recommendations for electronic
enrollment services including recommendations concerning appropriate uses of
Internet based enrollment or enrollment support activities.
19. For purposes of collecting enrollment data, the contractor should make available
a computer application that is fully developed, tested, and successfully installed.
Please describe your enrollment system, including any costs associated with
supporting your system.
20. The proposer should provide detail regarding their experience in designing,
implementing, administering, managing and maintaining electronic enrollment
services. How do you maintain data security? What fee(s) are charged for these
services?
21. Please describe your multi-location enrollment capabilities.
22. Briefly describe the level of service and support provided by your staff on a day-
to-day basis.
23. What steps does your organization take to ensure that each broker is educated
on current market trends and legislative developments? How is this information
communicated to your clients?
24. Describe how you propose to build an understanding of the direction and
priorities of the County and how you would utilize this information in order to
anticipate our needs in relation to benefits.
25. Detail how your organization participates in developing a strategic benefit plan
with your clients.
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26. Describe your organization's involvement in the annual renewal process. Include
information regarding process timeframes, negotiation of rates and vendor
selection.
27. Describe the process of how your organization would assist the Unit in selecting
a new insurance vendor. Include how your company's experience and expertise
would benefit the County.
28. Please provide a list of the vendors you have relationships with in regard to
health, disability, life, supplemental health, and dental insurance plans.
29. What is your process for providing plan recommendations to your clients?
30. Describe how your organization strives to streamline benefit administration for
your clients. Include any services you provide for automation of the benefit
process (i.e. electronic capabilities, outsourcing options). Attach any associated
costs for these services on a separate fee schedule.
31. Detail how you develop a benefit communication strategy with your clients.
Include what tools or resources you have available to assist your clients in
effectively communicating not only the specific plan details but also the value of
the benefits offered?
32. What makes your organization unique from other organizations that may submit
proposals for the County's consideration?
33. Present your plan proposal to include plan cost per employee for, health, dental,
vision, short term disability, life and AD&D.
5. Criteria for Evaluation:
All proposals will be evaluated according to, but not necessarily limited to, the
following:
• The proposal's Plan of Services as required in item 3. Scope of Work and 4. Vendor
Proposal Requirements.
• Extent and success of previous work provided to organizations similar in nature and
size to those required herein. References provided verifying the required
experience and level of service needed by the County.
• The proposal itself as an example of the potential vendor's work.
• Qualifications/experience of key personnel to be assigned to the project.
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• All required forms completed and returned as part of the proposal package.
6. Compensation:
Please clearly outline your compensation associated with the required services on a
separate compensation addendum.
7. Oral Presentations:
During the evaluation process, the County may, at its discretion, request any one or all
brokerage firms to make oral presentations for the purpose of clarification or to amplify
the materials presented in any part of the proposal. However, brokers are cautioned
that the County is not required to request clarification; therefore, all proposals should
be complete and reflect the most favorable terms available from the broker. Not all
brokers may be asked to make such oral presentations.
8. Final Selection:
A recommendation will be made to the County Manager by April18, 2014. It is
anticipated that this recommendation will be voted on by the Board of County
Commissioners at their next regularly scheduled meeting.
9. Proposals Subject to Public Records laws:
All Proposals, data, materials and documentation originated, prepared and submitted to
the County pursuant to this RFP shall belong exclusively to the County and may become
available to the public in accordance with the North Carolina Public Records Act as
provided in N.C.G.S. §132-1 et. seq. County will make reasonable attempts to maintain,
in accordance with the Public Records Laws and the Act, the confidentiality of any trade
secrets or confidential information that meets the requirements of N.C.G.S. §132-1.2 of
the Public Records Laws if such Potential Contractors properly and conspicuously
identify the particular data or other materials which are Confidential Information in
accordance with the Public Records Laws.
10. Negotiation and Execution of Contract
A Successful Potential Contractor under this RFP shall negotiate and execute a Contract
containing such terms and conditions as shall be satisfactory to the County. The
occurrence of negotiations with any Potential Contractor conveys no right or status on
such Potential Contractor. By submitting a Proposal, each Potential Contractor
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acknowledges and agrees that the County may negotiate with one or more Potential
Contractors, under such circumstances, at such times and in such a manner as it
determines to be in the best interest of the County.
11. Governing law
This Procurement and any Contract resulting from this RFP shall be governed by and
constructed in accordance with the laws of the State of North Carolina. Any and all
claims or disputes arising under or in connection with this RFP or the Contract shall be
exclusively governed by the laws of the State of North Carolina, and venue shall be
exclusively within Harnett County, North Carolina.
12. Indemnity and Insurance
Contractors will indemnify and hold harmless the County, its officers, agents, and
employees from and against all loss, cost, damages, expense and liability caused by
accident or other occurrence resulting in bodily injury, including death and disease to
any person, or damage or destruction to property, real or personal, arising directly or
indirectly from operations, products, or services rendered or purchased under the
contract.
13. Transfer, Assignment, or Subcontract
The covenants and agreements contained within the awarded proposal are specifically
binding and the County will not allow the awarded proposal to be transferred, assigned
or subcontracted to any other party or parties without the express written consent from
the County.
14. Certification of Independent Price Determination
By submission of this Proposal, the Potential Contractor certifies and, in the case of a
joint Proposal, each party thereto certifies as to its own organization, that in connection
with this Procurement:
A. The price in this Proposal has been arrived at independently, without
consultation, communication, or agreement for the purpose of restricting
competition as to any matter relating to such prices with any other Potential
Contractor or with any competitor;
B. Unless otherwise required by law, the prices which have been quoted in this
Proposal have not and will not be knowingly disclosed by the Potential
Contractor prior to the Proposal opening, directly or indirectly, to any other
Potential Contractor or to any competition; and
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C. No attempt has been made or will be made by the Potential Contractor to
induce any other person or firm to submit or not to submit a Proposal for the
purpose of restricting competition.
15. E-Verify Compliance
By submission of this Proposal, the Potential Contractor certifies that it and any
subcontractors complies with the requirements of Article 2 of Chapter 64 of the North
Carolina General Statutes.
16. Equal Opportunity Employer
County is an equal employment opportunity employer. The County is a federal
contractor, and therefore the provisions and affirmative action obligations of 41 CFR
§601.4(a), 41 CFR 60-741.5(a), and 41 CFR 60-250.4 are incorporated herein by
reference, where applicable.
Note: The right is reserved to accept the response that the Unit determines to be in the
best interest of the Unit and its employees. The Unit reserves the right to reject any and
or all proposals.
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COMPANY NAME
(1}
(2}
----------------
REFERENCES
PROPOSALS MUST LIST FOUR (4} REFERENCES FOR WHOM SIMILAR WORK HAS BEEN
PERFORMED DURING THE PAST THREE (3) YEARS.
CLIENT NAME
ADDRESS (Street)
ADDRESS (City, St, Zip)
CONTACT NAME
TELEPHONE/E-MAIL
CLIENT NAME
ADDRESS (Street)
ADDRESS (City, St, Zip)
CONTACT NAME
TELEPHONE/E-MAIL
(3} CLIENT NAME
ADDRESS (Street)
ADDRESS (City, St, Zip)
CONTACT NAME
TELEPHONE/E-MAIL
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL
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(4) CLIENT NAME
ADDRESS (Street)
ADDRESS (City, St, Zip) ---------------
CONTACT NAME
TELEPHONE/E-MAIL
THIS PAGE MUST BE COMPLETED AND SUBMITIED AS A PART OF YOUR PROPOSAL.
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EXECUTION OF PROPOSAL
DATE: ____ _
The Potential Contractor certifies the following by placing an "X" in all blank spaces:
That this proposal was signed by an authorized representative of the firm.
That the potential Contractor has determined the cost and availability of all
materials and supplies associated with performing the services outlined herein.
That all labor costs associated with this project have been determined, including
all direct and indirect costs.
That the potential Contractor agrees to the conditions as set forth in this Request
for Proposal with no exceptions.
Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and
conditions thereof, the undersigned offers and agrees, if this proposal is accepted within thirty
{30) days from the date of the opening, to furnish the services for the prices quoted within the
timeframe required.
CONTRACTOR ______________ ADDRESS ____________________ __
CITY, ST. & ZIP ___________ PHONE ______ FAX _______ __
BY _____________ TITLE ________________ _
(Signature)
Type or Printed Name Federal Identification Number
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL.
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General Procurement Instructions
1. All proposals must be received by the purchasing agent not later the date and
time listed on the cover sheet of this proposal in sealed envelopes or containers.
Clearly mark the proposal number and deliver by date on the outside of the
envelope. Six (6} copies of the proposal must be received from each offeror (1
original, 5 copies). Each proposal must be signed and dated by an official
authorized to bind the firm. Late proposals will not be considered for award.
Electronic proposals (fax, email, etc.) will not be considered. Late Proposals will
not be accepted. Postmarks and/or shipping receipts will not be considered as
proof of timely submissions. Potential Contractors must provide responses for
all items contained herein that request or call for a response or information, and
responses and signatures are required for any attachments to this RFP that are
due with the Proposal. Proposals shall be complete and must convey all of the
information requested by the County.
2. Proposals will be evaluated according to completeness, content, experience with
similar projects, ability of the broker and its staff. The award of a contract to one
broker does not mean that the other proposals lacked merit, but that, all factors
considered, the selected proposal was deemed to provide the best value to the
County.
3. Brokers are cautioned that this is a request for offers, not a request to contract
and the County reserves the unqualified right to reject any and all offers when
such rejection is deemed to be in the best interest of the County. The County
retains the right, in its sole discretion, at any time to reject any or all proposals,
in whole or in part, and to cancel or cancel and reissue this RFP, before or after
receipt and opening of proposals in response thereto, or take any other actions,
if it considers it to be in the best interests of the County.
4. Elaborate proposals in the form of brochures or other presentations beyond that
necessary to present a complete and effective proposal are not desired. In an
effort to support the sustainability efforts of the County we solicit your
cooperation in this effort.
5. Any costs incurred by broker in preparing or submitting offers are the broker's
sole responsibility; the County will not reimburse any broker for any costs
incurred prior to award.
6. Proposals must be submitted in accordance with the requirements ofthe RFP.
Failure to include any required information may cause rejection of the proposal.
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COUNTY OF HARNETT
HUMAN RESOURCES
REQUEST FOR PROPOSALS
INSURANCE BROKER SERVICES
DUE DATE: NO LATER THAN 3:00P.M., MARCH 21, 2014
QUESTIONS: MELINDA BETHUNE, RISK MANAGER
MBETHUNE@HARNETT.ORG
FAXES OR E-MAILS ARE NOT ACCEPTED FOR THIS PROPOSAL
COUNTY OF HARNETT RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS RECEIVED, OR
TO SELECT THE PROPOSAL WHICH, IN OUR OPINION, IS IN THE BEST OVERALL INTEREST OF
THE COUNTY.
MAIL OR DELIVER PROPOSALS IN A SEALED ENVELOPE IDENTIFIED "PROPOSAL ENCLOSED
HCHR-03212014"~ YOUR FIRM NAME, AND THE DELIVER BY DATE ON THE OUTSIDE OF THE
ENVELOPE
TO: Renea Warren-Ford
Purchasing Specialist
102 E. Front Street (Physical)
P.O. Box 760 (Mailing)
Lillington, N.C. 27546
1
REQUEST FOR PROPOSALS
INSURANCE BROKER
PROPERTY /CASUALTY /WORKERS COMPENSATION
NOTICE OF REQUEST FOR PROPOSALS
NOTICE IS HEREBY GIVEN that the County of Harnett (hereinafter referred to as "COUNTY") is requesting
proposals for an Insurance Broker. COUNTY will receive such proposals in the office of and addressed to:
County of Harnett
C/0 Harnett County Finance Department
102 E. Front Street (Physical)
PO Box 760 (Mailing)
Lillington, NC 27546
ATIENTION: Renea Warren-Ford, Purchasing Specialist
SEVEN (7) COPIES OF THE PROPOSAL WILL BE REQUIRED AND RECEIVED
UP TO THE HOUR OF 3:00P.M., Friday, March 21, 2014
All questionnaires and declaration forms must be properly executed and submitted as part of the
proposal. The COUNTY reserves the right to reject any or all proposals.
At this time you are not authorized to contact any insurance markets on the COUNTY's behalf. Failure
to comply with this request will disqualify your firm.
Renea Warren-Ford
Purchasing Specialist
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1. Purpose
REQUEST FOR PROPOSALS
INSURANCE BROKER
SCOPE OF SERVICES & PROPOSAL
County of Harnett ("Harnett County") is requesting proposals from qualified insurance brokers and firms
that are familiar with Public Entities to assist in managing its Property and Casualty and Workers
Compensation Insurance Programs.
2. Overview
The County provides its citizens with a wide range of services through many departments including, but
not limited to, Sheriff's Office, Jail, EMS, Fire Marshal, Planning and Inspections, Public Utilities (water
and sewer), Public Health, Social Services, Transportation, Parks and Recreation, Airport, and Solid
Waste.
Harnett County employs approximately 950 full time employees, owns a fleet of approximately 400
vehicles, and insures approximately $280 mi.llion in property.
The County is currently self insured for workers compensation coverage up to $750,000.00. The County
is currently fully insured for all other programs.
3. Qualifications
COUNTY requires a North Carolina licensed Broker that is independent and is not affiliated with any
insurance company, third party administrative agency, or provider network. Notwithstanding the
foregoing, this solicitation is also open to The North Carolina Association of County Commissioners' Risk
Management Pools "NCACCRMP". The potential contractor must have at least 5 years of experience in
providing brokerage service in the public sector arena.
4. Scope of Service
The COUNTY reserves the right to reject any and all proposals. The potential contractor (sometimes
hereinafter referred to as "Broker") shall at a minimum provide the following services:
Property & Casualty Program:
• This request will exclude liability and auto coverage for Emergency Services. This request also
excludes bonds.
• The COUNTY is interested in both fully insured and self insured programs.
• The COUNTY is interested in a 3-5 year term for services.
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• Broker shall market Auto Liability & Physical Damage (excluding Emergency Services),
Employment Practices Liability, General Liability (excluding Emergency Services), Inland Marine,
Law Enforcement Liability, Legal Liability, Professional Liability, Public Officials Liability, Excess
Liability, Cyber Liability, Property, Crime, Volunteer Accident, and Workers' Compensation,
including Excess coverage if applicable.
• Broker shall provide pre-marketing, marketing and claims related services. Please include in
proposal a detailed list of services covered under each and any other service included in the fee
for services.
• Broker shall provide loss control services, separate and apart from any services provided by an
insurance company. Please include in proposal a detailed list of these services and associated
fees.
• Insurance proposals should be submitted by May 1st of each year for the COUNTY's review, with
the exception of 2014 that has a due date of June 1st.
• Proposals should only be submitted from insurance providers with at least a 5-year history of
providing municipal/public entity insurance coverage. The insurance company's A.M. Best rating
should be a factor. The COUNTY has no desire to serve as a test market for new companies.
• Make recommendations as to which carrier(s) and insurance programs are in the best interest of
the COUNTY.
• Negotiate with insurance providers.
• Perform claims control functions upon request.
• Notify COUNTY promptly of any changes in the status of the insuring company, changes in the
financial condition, changes in policy working and premiums.
• Be available to meet with COUNTY management as needed.
5. Broker Compensation
It is preferred that the broker's only compensation will be derived from the COUNTY and that the Broker
shall not take commissions or other methods of payments from insurance companies. Please provide a
flat fee with the services it covers and how it is derived. Please also include any additional services that
would be an additional cost over the flat fee. If the Broker does not provide fee based services, please
provide a detailed description of the companies the Broker is associated with and the method and
amount of payment received from these companies.
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The following chart of policies may be useful in calculating your proposed fee:
2013-2014 Policy Year
Coverage Limits Deductible Notes
Auto Liability $1,000,000 combined single limit $ -
applies only to
vehicles 5 years
Auto Camp/Collision ACV $ 1,000.00 old and newer
Property $248,624,235 blanket $ 2,500.00
includes
communication
towers and police
Inland Marine as scheduled $ 1,000.00 dogs
Crime $250,000 $ 1,000.00
General Liability $1,000,000/$2,000,000 $ -
Employment Practices $1,000,000/$2,000,000 $ 5,000.00
Public Officials Liability $1,000,000/$2,000,000 $ 5,000.00
Law Enforcement Liability $1,000,000/$2,000,000 $ 5,000.00
Umbrella $1,000,000 $ -
Cyber Liability $1,000,000 $ 25,000.00
Workers Compensation self insured $ 750,000.00
Please note that the COUNTY is interested in increasing deductibles for Employment Practices, Public
Officials Liability, and Law Enforcement Liability to $10,000. The COUNTY is also interested in a
$5,000,000, $10,000,000, or $15,000,000 Umbrella/Excess Liability limit.
6. Projected Timetable
March 3, 2014
March 12, 2014
March 17, 2014
March 21, 2014
March 24-28, 2014
RFP Issued and advertised
Deadline for questions. All questions must be
submitted in writing by 5:00 pm on Friday
March 12, 2014
Questions will be answered in writing in the
form of an addendum to this Request for
Proposals and posted on the county's
website by 5:00pm on Monday March 17,
2014
Due Date for Proposal. Proposal must be
received by 3:00pm on Monday March 21,
2014
Selection committee selects proposal for
recommendation and possible interviews;
Recommend to County Manager.
Recommendations will then be presented to
the Board of Commissioners.
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7. Proposal Submittal Requirements
The following should be included in your Proposal.
• 1 original and 6 copies for a total of 7 proposals shall be submitted.
• Complete Attachment A-Broker Questionnaire with signed declaration.
• Compensation Fee
Note: Elaborate proposals in the form of brochures or other presentations beyond that necessary to
present a complete and effective proposal are not desired. In an effort to support the sustainability
efforts of the County we solicit your cooperation in this effort.
8. Evaluation Criteria
The evaluation of the proposals will be based on:
a. Completeness and quality of proposal
b. Past performance with similar projects for public entity
c. Specialized municipal experience
d. Ability ofthe broker and its staff and its accessibility, experience and
flexibility
e. Proposer's stated method of providing the necessary services and
understanding of the range of services being requested.
f. Total Cost
g. Client references, financial viability and demonstrated success
A selection committee will make the selection and recommendation to the County Manager.
The selection committee, at its option, may require a presentation from up to three brokers. This
presentation would encompass an overview of the broker services proposed and a question and answer
period to clarify any questions by the committee. At least three (3) days notice will be provided to each
potential contractor if requested. Brokers are cautioned that the COUNTY is not required to request
clarifications; therefore, all proposals should be complete and reflect the most favorable terms available
from the broker.
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9. Form of Submission
The COUNTY will receive proposals in the office of and addressed to:
County of Harnett
C/0 Harnett County Finance Department
102 E. Front Street (Physical)
PO Box 760 (Mailing)
Lillington, NC 27546
ATIENTION: Renea Warren-Ford, Purchasing Specialist
SEVEN (7) COPIES OF THE PROPOSAL WILL BE RECEIVED
UP TO THE HOUR OF 3:00P.M., FRIDAY, MARCH 21,2014
The proposal can be delivered via U.S. Postal Service, Commercial Carrier or by Hand.
Late proposals will not be accepted. Electronic proposals (fax, emait etc.) will not be considered.
Postmarks and/or shipping receipts will not be considered as proof of timely submissions. Potential
Contractors must provide responses for all items contained herein that request or call for a response or
information, and responses and signatures are required for any attachments to this RFP that are due
with the Proposal. Proposals shall be complete and must convey all of the information requested by the
County.
Proposals shall be valid for 60 days.
Questions will be answered in the form of an addendum to the Request for Proposals and posted on the
county's website by March 17, 2014. All questions shall be in writing to the attention of Melinda
Bethune at mbethune@harnett.org.
10. Terms and Conditions
a. No Potential Contractor or Broker may approach any market without the COUNTY's expressed
authority.
b. Submission of a proposal indicates acceptance by the potential contractor of the conditions
contained in this request for proposal unless clearly and specifically noted in the proposal
submitted and confirmed in the contract between the COUNTY and the potential contractor
selected.
c. Brokers are cautioned that this is a request for offers, not a request to contract and the County
reserves the unqualified right to reject any and all offers when such rejection is deemed to be in
the best interest of the County. The County retains the right, in its sole discretion, at any time to
reject any or all proposals, in whole or in part, and to cancel or cancel and reissue this RFP,
before or after receipt and opening of proposals in response thereto, or take any other actions,
if it considers it to be in the best interests of the County.
7
d. All Proposals, data, materials and documentation originated, prepared and submitted to the
County pursuant to this RFP shall belong exclusively to the County and may become available to
the public in accordance with the North Carolina Public Records Act as provided in N.C.G.S.
§132-1 et. seq. County will make reasonable attempts to maintain, in accordance with the
Public Records Laws and the Act, the confidentiality of any trade secrets or confidential
information that meets the requirements of N.C.G.S. §132-1.2 of the Public Records Laws if such
Potential Contractors properly and conspicuously identify the particular data or other materials
which are Confidential Information in accordance with the Public Records Laws.
e. Any and all costs associated with the preparation of a response to this request are the
responsibility of the proposer, and are not to be passed on to the COUNTY. County will not
reimburse any broker for any costs incurred prior to award.
f. Any information, data, instruments, documents, studies or reports given to or prepared or
assembled for the broker under this agreement shall be kept confidential and not divulged,
made available, sold, or used for advertisement by the broker to any individual, organization, or
company without prior written approval ofthe COUNTY.
g. By submitting an executed proposal the signer certifies that this proposal is submitted
competitively and without collusion, that none of the officers, directors, or owners of an
unincorporated business entity has been convicted of any violations of the General Statues, the
Securities Act of 1933, or the Securities Exchange Act of 1934.
h. This RFP can only be changed by written addendums. Any oral comments by anyone shall have
no effect on these instructions and specifications. If a bidder knows of our should have known of
an error in the RFP, but fails to notify the COUNTY of the error, the bidder shall bid at its own
risk and if awarded the contract, shall not be entitled to additional compensation or time by
reason ofthe error or its later correction.
i. A Successful Potential Contractor under this RFP shall negotiate and execute a Contract
containing such terms and conditions as shall be satisfactory to the County. The occurrence of
negotiations with any Potential Contractor conveys no right or status on such Potential
Contractor. By submitting a Proposal, each Potential Contractor acknowledges and agrees that
the County may negotiate with one or more Potential Contractors, under such circumstances, at
such times and in such a manner as it determines to be in the best interest of the County.
j. This Procurement and any Contract resulting from this RFP shall be governed by and constructed
in accordance with the laws of the State of North Carolina. Any and all claims or disputes arising
under or in connection with this RFP or the Contract shall be exclusively governed by the laws of
the State of North Carolina, and venue shall be exclusively within Harnett County, North
Carolina.
k. Contractors will indemnify and hold harmless the County, its officers, agents, and employees
from and against all loss, cost, damages, expense and liability caused by accident or other
occurrence resulting in bodily injury, including death and disease to any person, or damage or
destruction to property, real or personal, arising directly or indirectly from operations, products,
or services rendered or purchased under the contract.
I. The covenants and agreements contained within the awarded proposal are specifically binding
and the County will not allow the awarded proposal to be transferred, assigned or
8
subcontracted to any other party or parties without the express written consent from the
County.
m. By submission of this Proposal, the Potential Contractor certifies and, in the case of a joint
Proposal, each party thereto certifies as to its own organization, that in connection with this
Procurement:
• The price in this Proposal has been arrived at independently, without consultation,
communication, or agreement for the purpose of restricting competition as to any matter
relating to such prices with any other Potential Contractor or with any competitor;
• Unless otherwise required by law, the prices which have been quoted in this Proposal have
not and will not be knowingly disclosed by the Potential Contractor prior to the Proposal
opening, directly or indirectly, to any other Potential Contractor or to any competition; and
• No attempt has been made or will be made by the Potential Contractor to induce any other
person or firm to submit or not to submit a Proposal for the purpose of restricting
competition.
n. By submission of this Proposal, the Potential Contractor certifies that it and any subcontractors
complies with the requirements of Article 2 of Chapter 64 of the North Carolina General
Statutes.
o. County is an equal employment opportunity employer. The County is a federal contractor, and
therefore the provisions and affirmative action obligations of 41 CFR §601.4(a), 41 CFR 60-
741.5(a), and 41 CFR 60-250.4 are incorporated herein by reference, where applicable.
Note: The right is reserved to accept the response that the Unit determines to be in the best interest of
the Unit and its employees. The Unit reserves the right to reject any and or all proposals.
9
Questionnaire & Required Documents-Attachment A
THE FOLLOWING FORMS SHOULD BE COMPLETED AND RETURNED WITH PROPOSAL. ATIACH
ADDITIONAL SHEETS AS REQUESTED.
A. Business Information
1. Name of Firm (exactly as it is to appear on the agreement):
2. Servicing Office Address:
3. Telephone Number:----------------------
4. Email Address------------------------
5. Contact Person/Title:----------------------
6. Insurance Broker License Date:------------------
7. TaxiD#: _____________________________________________ _
8. Form of Business Entity (check one):
a. Corporation
b. Partnership
c. Joint Venture
d. Individual
D
D
D
D
9. Total Staff _____ _
10. Professionals ________ _
11. Total Annual Premiums Written ($OOO's) Year ___ _
12. Total Annual Premiums Written ($OOO's) for Public Entity Year __ _
13. Is your organization, functionally or practically, tied to any insurer or in any manner precluded
from using a particular insurer? (briefly describe)
14. Describe your contractual relationships, if any, with organizations necessary to your proposal's
implementation (i.e. actuarial services, data information services).
15. What is your median client size? ___ _
B. Experience
1. Provide the number of years engaged in the insurance brokerage business: ___ _
2. Provide the number of years engaged in the public sector insurance brokerage business: __ _
3. Number of years individual assigned to this proposed contract engaged in the public sector
insurance Brokerage business: __ _
4. How many public sector clients do you have? ___ _
5. What is the population of your largest county government client? __ _
10
6. How many overall clients do you have? ___ _
7. Describe your firm's experience with public entities on a nation-wide basis.
C. Specific Experience
1. List current local government clients and services provided/types of coverage's specifically
Public Entity Bonds, Automobile, Employment Practices Liability, General Liability, Inland
Marine, Law Enforcement Legal Liability, Public Officials Liability, Umbrella Liability, Property,
Flood, Crime, Volunteer Accident, Cyber Liability and Excess Workers' Compensation, placed by
the servicing office that will service the COUNTY's account, if successful (do not list clients that
are not direct clients of the proposed servicing office):
2. Who will manage/service this account? Please list all local governments and public entities this
person (s) has directly serviced:
3. References-Please provide these on a separate attachment
Please provide a list of four verifiable client references of similar scope and industry for the
property and casualty program, all of whom are able to comment on your organization's
relevant experience. This list should include at least three active client references that are
similar in nature and size to COUNTY, and one reference from a former client. Please include
company name, contact name, telephone number and size of company's workforce as well as
services provided. It is the vendor's responsibility to provide valid reference information and
COUNTY reserves the right to use reference check in its evaluations of proposals.
11
D. Qualifications
1. Confirm that you are a licensed broker in North Carolina and provide documentation. Confirm
that you serve as a broker, independently, and are not affiliated with any insura nee company,
third party administrative agency or provider network. Notwithstanding the foregoing, this
solicitation is also open to The North Carolina Association of County Commissioners' Risk
Management Pools "NCACCRMP".
2. Please provide the most recent year's annual reports, or comparable document, including
detailed current profit and loss, assets and liabilities, and other relevant financial data.
3. Describe the account set up you would use to service the COUNTY's account. Provide a brief
resume of qualifications and experience for the personnel and their backup who will be servicing
the COUNTY's account. Include professional qualifications, educational background (also
indicating current and historical account responsibilities), and specific county government
experience. If your servicing plans include the use of personnel other than the identified
servicing location, describe the method or internal set-up that assures your servicing office
clients are well serviced.
4. Describe your firm's servicing and technical capabilities. Provide a general background of your
company as it relates to the line of coverage for which the COUNTY is seeking a proposal.
Describe any special expertise your firm has in providing insurance to county government.
5. Describe any impending changes in your organization that could impact the delivery of services.
6. What is your average response time to questions posed from your clients? How do you handle
follow up to outstanding items?
7. How does your firm develop your insurance/risk management professionals (i.e., do you have
any in-house training program, on-the-job training, etc.)?
8. Provide your suggestions for developing a reliable, viable, working relationship with the
COUNTY. What do you view as the role of each of the following parties: your organization,
Harnett County Risk Management, the COUNTY and the carrier? Please be brief and concise.
9. What techniques will you use to assist us in developing current risk exposure information? Can
your staff conduct or arrange facility inspections? What services do you expect to be provided
by the insurance carriers and how do you plan to monitor these services?
10. Describe any and all loss control services offered, not including those offered by any insurance
company.
12
11. In what way do you insure that each policy is being properly serviced, and how would follow up
and control the service standard on the COUNTY's account?
12. Describe in schematic form your "ideal" method of handling yearly renewals/selection of new
vendors. Please start at the data collection phase and continue through the entire process, key
on the role of each party, timing of events, and the necessary coordination of the parties.
13. How will you assist with the management of insurance, including preparation of claims activity
reports from carriers; executive summary reports; underwriting analysis for annual renewals;
annual financial projections for budgeting purposes analysis?
14. Describe your organization's method of keeping abreast of insurance market changes including
coverage, rates, business philosophy, availability, legal constraints, and solvency (security of
company). Describe your organization's method of apprising clients of these same changes.
15. Specifically address what you have done to reduce insurance costs for clients.
16. Provide details of seminars, presentations or webinars you have provide to your public entity
clients in the last three years. Please also include your role in the presentations (instructor,
organizer, etc.).
17. State any other facts and information you feel are pertinent to the selection process as they
relate to your firm.
18. List any additional service options your company can provide, not already requested, and along
with the fee required for these services.
E. Carrier Information
1. Provide the following carrier information:
a) List the three P&C carriers with whom you have placed the greatest percent of your public entity P&C
business during the previous 24 months.
13
b) List three P&C carriers that you have accepted proposals from, but have not placed any public entity
P&C business with during the previous 24 months.
c) List three P&C carriers admitted in North Carolina that you most desire to solicit large DEDI SIR
insurance proposals for those insurance coverages previously outlined. The COUNTY appreciates the fact
one carrier may not offer all lines of coverage being desired. Please include your plan as to how you
would recommend the coverages be marketed.
d) List three TPAs you would recommend to administer claims services if the COUNTY were to move to a
large SIR program.
e) Describe your access to excess and surplus line markets.
F. Broker Insurance
1. Do you carry professional liability insurance to protect against errors and omissions?
Oves 0No Limits: ____ _
2. Will you provide a certificate of insurance for the COUNTY if successful in obtaining this account?
Oves
14
EXECUTION OF PROPOSAL
DATE: ____ _
The Potential Contractor certifies the following by placing an "X" in all blank spaces:
That this proposal was signed by an authorized representative of the firm.
That the potential Contractor has determined the cost and availability of all
materials and supplies associated with performing the services outlined herein.
That all labor costs associated with this project have been determined, including
all direct and indirect costs.
That the potential Contractor agrees to the conditions as set forth in this Request
for Proposal with no exceptions.
Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and
conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days
from the date of the opening, to furnish the services for the prices quoted within the timeframe
required.
CONTRACTOR __________ ADDRESS _________________ _
CITY, ST. & ZIP ____________ PHONE _____ FAX _____ _
BY ____________ TITLE. _________________ _
(Signature)
Type or Printed Name Federal Identification Number
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL
15
HARNETI COUNTY FINANCIAL SUMMARY REPORT
February, 2014
GENERAL FUND
FYE 2014
Activity
2013-2014 2013-2014 (includes
Department FYE 2012 FYE 2013 Original Budget Adjusted Budget encumbrances)
Governing Body $ 267A35 $ 180,854 $ 180,524 $ 182,524 $ 185,760
Administration 193,643 339,722 288,657 288,657 265,567
Legal Services 66A89 122,070 110,034 111,349 214,455
Engineering 37,497
Human Resources 220,461 224,821 269,691 269,691 210,463
Board of Elections 320,832 357,108 390,189 390,189 177,921
Finance 718,207 961,984 844,315 850,548 680,411
Clerk of Court 74,776 98,086 84,124 84,124 57,495
Tax 1,429,030 1,664,758 1,777,745 1,777,745 1,121,037
General Services 489,471 473,759 443,491 197,281 91,616
Transportation 1,111,563 940,206 1,100,038 1,114,506 556,611
Transportation-Admin 188,721 219,109 219,109 121,029
Facilities Maintenance 2A40,691 3,285,478 3,650,583 3,650,583 1,864,948
Register of Deeds 737,080 761,273 808,328 808,328 510,597
Information Technology 1,083,183 1,256,973 1,312,631 1,344,631 1,050,722
GIS 381,412 440,731 440,076 440,076 290,179
Sheriff 8,610,487 9,344,007 10,555,506 10,865,974 6,951,936
Campbell Deputies 335,926 357,903 471,357 471,357 242,154
Harnett CJPP 67,303 53,836 100,029 100,029 46,448
Sheriff's Department Grants 50,267 38,810 16,820
Child Support Enforcement 59,687 67,192 76,872 76,872 44,184
Governor's Highway Safety 107,362 112,332 26,540 27,036
Life is Frangile (NCGCC) 29,531
Communications 1,053,732 1,116,529 1,335,844 1,335,844 751,588
Jail 3,886,465 4,187,264 4,666,795 4,666,795 2,775,536
Emergency Services 681,809 712,960 756,903 806,903 481,435
Emergency Services Grant 35,593 1,000 46,000 37,592 31,550
Emergency Medical Service 6,403,965 7,405,123 7,389,591 7,578,091 4,853,988
EMS Transport 822,529 960,370 1,399,917 1,266,917 677,704
Animal Services 350,297 381,748 444,687 459,635 232,007
Medical Examiner 48,600 40,200 50,000 50,000 26,500
Public Safety Appropriations 126,472 126,278 64,767 124,773 86,483
Emergency Telephone System 235,087 243A60 280,815 280,815 157,157
Radio System 294,675 474,341 405,500 405,500 233,699
Harnett Regional Jetport 160,068 179,592 173,221 178,921 125,718
Soil & Water 114,166 119,598 127,688 127,688 78,461
Environmental Protection 4,000 4,000 14,000 14,000 4,000
Forestry Program 107,849 113,334 114,849 114,849 56,387
Economic/Physical Dev. App. 1,459,319 1,509,397 470,500 470,500 258,699
Industrial Development 2,214,439 1A62,725 753,609 720,909 370,984
Planning & Inspections 1,358,230 1,437,604 1,394,065 1,394,065 888,545
Community Development (BG) 2,050 2,050 981
Cooperative Extension 350,461 427,644 416,748 427,756 207,435
CCR&R -Block Grant 27,981 27,369 47,774 33,673 17,872
CCR&R-United Way 797 2,800 6,502 1,015
Parents As Teachers 243,193 226,262 258,283 155,337 105,141
Adolescent Parenting 59,819 60,003 59,095 60,000 36,709
CCR&R -Smart Start 22,558 17,922
C:\Users\gwheeler\AppData\Locai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ZSTP9EAN\February 2014
FYE 2014
Activity
2013-2014 2013-2014 (includes
Department FYE 2012 FYE 2013 Original Budget Adjusted Budget encumbrances)
4-H Teen Court & At Risk 30,804 35,935 49,773 25,057
Child Care Youth Training 34,371 14,362
Race to the Top 16,590 9,180
Adolescent Parenting 3,791 3,789
Deaprtment on Aging 291,935 293,761 311,543 301,436 191,020
Family Caregiver Support 61,212 38,363 62,446 62,160 37,932
RSVP 72,450 72,852 72,569 78,056 47,449
CAP -Disabled Adults 315,979 291,181 351,417 351,417 217,751
Nutrition for Elderly 404,768 405,545 439,163 432,948 225,832
Health 6,028,627 5,932,196 6,915,997 7,089,999 3,615,671
Mental Health 297,679 615,679 605,679 615,679 564,259
Social Services 8,906,348 9,418,756 10,134,132 10,134,132 6,234,713
Public Assistance 7,803,429 7,944,608 8,617,114 10,078,484 4,936,291
Veteran's Services 165,281 166,579 180,562 180,562 112,078
Restitution 108,790 127,765 113,802 116,017 70,186
Human Services App. 124,819 174,635 129,635 100,280 84,358
Library 934,233 881,506 1,053,285 1,053,285 619,120
Cultural & Recreational App. 150,000 167,000 100,000 100,000 100,000
Parks & Recreation 270,651 319,254 392,427 392,427 220,973
Education
Board of Education -current 20,288,004 20,288,004 20,523,700 20,523,700 13,682,467
Board of Education -capital 2,830,946
Central Carolina -current 656,341 638,841 927,711 927,711 618,474
Central Carolina -capital 25,730 23,973
Central Carolina-works 25,000 25,000
lnterfund Transfers 135,817 455,491 36,667 36,667 36,667
Debt Service 33,377,592 11,486,712 15,434,888 15,434,888 8,856,474
Contingency
Total $ 122,078,040 $ 102,308,383 $ 110,237,472 $ 112,145,421 $ 67,756,763
2013-2014 2013-2014 FYE 2014
FYE 2012 FYE 2013 Original Budget Adjusted Budget Activity
Taxes $ 67,074,365 $ 69,522,222 $ 71,091,313 $ 71,091,313 $ 57,255,918
Permits & Fees 2,709,725 3,089,188 2,631,983 2,856,983 1,680,291
Intergovernmental Revenue 19,719,642 20,204,388 19,547,183 20,779,396 9,387,362
Sales & Services 9,660,129 9,422,096 8,414,478 8,188,428 4,170,993
Other Revenues 1,959,260 2,902,980 2,792,094 3,220,321 1,270,849
Rents, Concess. & Feees 92,496 83,870 83,731 83,731 15,844
Other Finance Sources 3,092,503 960,622 851,690 851,690
lnterfund Transfers 629,415 438,263 2,425,000 2,455,950
Fund Balance Appropriated 2,400,000 2,617,609
Total $ 104,937,535 $ 106,623,629 $ 110,237,472 $ 112,145,421 $ 73,781,257
Revenues over/(under) expenditures $ 6,024,494
C:\Users\gwheeler\AppData\locaf\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ZSTP9EAN\February 2014
FYE 2014
Activity
2013-2014 2013-2014 (includes
Department FYE 2012 FYE 2013 Original Budget Adjusted Budget encumbrances)
Cash and Investments
Cash Tax Lockbox NCCMT Total
February, 2014 $ 16,560,067 $ 27,845 $ 16,075,525 $ 32,663,437
January, 2014 $ 17,860,088 $ 27,845 $ 15,963,619 $ 33,851,552
December, 2013 $ 10,145,781 $ 27,845 $ 14,551,933 $ 24,725,559
November, 2013 $ 16,621,211 $ 27,858 $ 12,624,371 $ 29,273,440
October, 2013 $ 6,725,797 $ 27,405 $ 13,767,699 $ 20,520,901
September, 2013 $ 4,446,957 $ 611 $ 13,644,045 $ 18,091,613
August, 2013 $ 5,727,362 $ 611 $ 12,480,364 $ 18,208,337
July, 2013 $ 9,974,228 $ 611 $ 10,954,310 $ 20,929,149
June, 2013 $ 14,111,649 $ 611 $ 7,006,755 $ 21,119,015
May, 2013 $ 7,789,286 $ 71,619 $ 14,586,274 $ 22,447,179
April, 2013 $ 11,805,090 $ 120,388 $ 13,294,693 $ 25,220,170
March, 2013 $ 18,477,224 $ 156,168 $ 12,058,614 $ 30,692,006
February, 2013 $ 22,456,843 $ 1,130,322 $ 10,761,132 $ 34,348,297
January, 2013 $ 24,963,075 $ 1,129,820 $ 9,380,308 $ 35,473,202
Debt Service and Transfer Requirements
Current Year Outstanding
Interest $ 5,802,069 $ 65,308,696
Principal 9,819,089 145,351,553
Transfers Out 36,667
$ 15,657,825 $ 210,660,249
C:\Users\gwheeler\AppData\Locai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\February 2014
HARNETI COUNTY FINANCIAL SUMMARY REPORT
February, 2014
SOLID WASTE
FYE 2014
2013-2014 Activity
2013-2014 Adjusted (includes
FYE 2012 FYE 2013 Original Budget Budget encumbrances)
Solid Waste $ 4,245,365 $ 5,073,308 $ 5,329,390 $ 5,542,871 $ 2,979,457
Total $ 4,245,365 $ 5,073,308 $ 5,329,390 $ 5,542,871 $ 2,979,457
2013-2014
2013-2014 Adjusted FYE 2014
Revenues: FYE 2012 FYE 2013 Original Budget Budget Activity
Taxes $ 236,713 $ 227,228 $ 259,000 $ 259,000 $ 131,357
Sales & Services 3,956,796 4,776,288 5,067,990 5,067,990 3,950,909
Other Revenues 10,451 638,962 2,400 2,400 2,120
Rents, Concess. & Feees 506 430 14
Other Finance Sources 582,662 157,101 739,763
lnterfund Transfers 8,360
Fund Balance Appropriated 56,380
Total $ 4,212,826 $ 6,225,570 $ 5,329,390 $ 5,542,871 $ 4,824,163
Revenues over/(under) expenditures $ 1,844,706
Cash and Investments
Cash Sun Trust First Bank NCCMT Total
February, 2014 $ 929,101 $ 98,860 $ 110,949 $ 190,282 $ 1,329,192
January, 2014 $ 1,206,501 $ 94,942 $ 110,849 $ 127,968 $ 1,540,260
December, 2013 $ 462,549 $ 77,362 $ 102,262 $ 127,968 $ 770,141
November, 2013 $ 463,532 $ 70,276 $ 88,219 $ 127,968 $ 749,995
October, 2013 $ 598,623 $ 62,630 $ 80,153 $ 58,925 $ 800,331
September, 2013 $ (389,231) $ 37,986 $ 53,459 $ 58,925 $ (238,861)
August, 2013 $ (436,599) $ 23,987 $ 34,636 $ 58,925 $ (319,051)
July, 2013 $ (229,256) $ 11,068 $ 26,666 $ $ (191,522)
June, 2013 $ 156,608 $ 1,106 $ 17,254 $ $ 174,968
May, 2013 $ (425,548) $ 212,035 $ 319,976 $ 308,218 $ 414,681
April, 2013 $ 697,584 $ 192,583 $ 305,437 $ 249,258 $ 1,444,862
March, 2013 $ 906,409 $ 173,706 $ 294,191 $ 192,053 $ 1,566,359
February, 2013 $ 846,597 $ 158,247 $ 282,172 $ 192,053 $ 1,479,069
January, 2013 $ 933,060 $ 148,033 $ 274,881 $ 139,819 $ 1,495,793
December, 2012 $ 693,110 $ 134,035 $ 263,940 $ 139,819 $ 1,230,904
Debt Service and Transfer Requirements
Current Year Outstanding
Interest $ 135,825 $ 923,608
Principal 339,834 3,569,540
Transfers Out 200,000
$ 675,659 $ 4,493,148
C:\Users\gwheeler\AppData\Locai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ZSTP9EAN\February 2014
HARNETT COUNTY FINANCIAL SUMMARY REPORT
February, 2014
PUBLIC UTILITIES
FYE 2014
2013-2014 Activity
2013-2014 Adjusted (includes
FYE 2012 FYE 2013 Original Budget Budget encumbrances)
Admin/CSR/Meter Services $ 17,422,983 $ 37,598,026 $ 12,862,488 $ 13,072,173 $ 4,028,964
Water Treatment 3,658,297 3,571,705 4,363,981 4,372,731 1,984,892
Wastewater Treatment 1,598,521 1,790,807 2,322,760 2,331,510 1,043,548
Wastewater Treatment SHWW 878,066 1,358,206 2,220,983 2,229,733 1,047,667
Distribution 2,913,944 3,349,268 4,176,329 4,202,579 1,905,671
Collections 2,232,445 3,056,462 2,856,474 2,882,724 1,616,290
Total $ 28,704,256 $ 50,724,474 $ 28,803,015 $ 29,091,450 $ 11,627,032
2013-2014
2013-2014 Adjusted FYE 2014
FYE 2012 FYE 2013 Original Budget Budget Activity
Intergovernmental Revenue $ 7,406 $ 3,703 $ 3,600 $ 3,600 $ 3,703
Sales & Services 27,135,809 27,670,467 26,146,415 26,146,415 18,327,976
Other Revenues 32,027,608 4,934,826 248,000 248,000 347,888
Rents, Concess. & Feees 6,146 5,531 5,000 5,000
Other Finance Sources 777,437 20,065,000
lnterfund Transfers 2,030
Fund Balance Appropriated 2,400,000 2,686,405
Total $ 59,954,406 $ 52,679,527 $ 28,803,015 $ 29,091,450 $ 18,679,567
Revenues over/(under) expenditures $7,052,535
Cash and Investments
Cash Lockbox * NCCMT Total
February, 2014 $ 21,864,353 $ $ 458,327 $ 22,322,680
January, 2014 $ 21,428,607 $ $ 455,673 $ 21,884,280
December, 2013 $ 19,879,494 $ $ 454,890 $ 20,334,384
November, 2013 $ 19,734,711 $ $ 453,440 $ 20,188,151
October, 2013 $ 17,751,137 $ $ 453,180 $ 18,204,317
September, 2013 $ 18,085,580 $ $ 452,951 $ 18,538,531
August, 2013 $ 16,432,674 $ $ 448,888 $ 16,881,562
July, 2013 $ 14,961,277 $ $ 446,603 $ 15,407,880
June, 2013 $ 14,324,616 $ $ 446,603 $ 14,771,219
May, 2013 $ 14,711,106 $ $ 439,025 $ 15,150,131
April, 2013 $ 16,442,297 $ $ 436,038 $ 16,878,335
March, 2013 $ 17,485,669 $ $ 430,525 $ 17,916,194
February, 2013 $ 16,609,562 $ $ 400,939 $ 17,010,501
January, 2013 $ 15,715,406 $ $ 397,143 $ 16,112,549
December, 2012 $ 14,665,214 $ $ 397,143 $ 15,062,357
* The balance in the lockbox account is rolled into the cash account before each month closes.
Debt Service and Transfer Requirements
Current Year Outstanding
Interest $ 4,513,340 $ 40,802,024
. . Prip,ciJ?~J ~ 4 7qb\.,P45 C:\Users\gwheeler\AppData\Locai\Mtcrosoft\Wmdows\Temporary In ern 1 es\Content.Outlook\ZS EAN\FebrUiory 93,343,703
Transfers Out $ 2,583,435
$ 11,859,820 $ 134,145,727
C:\Users\gwheeler\AppOata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ZSTP9EAN\February 2014