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012114a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting (Tuesday) January 21,2014 7:00pm 1. Call to order-Chairman Joe Miller 2. Pledge of Allegiance and Invocation-Vice Chairman Gary House 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and release D. Resolutions to add roads to state system E. Public Library respectfully requests permission to apply for the Coretta Scott King Book Awards Donation Grant. This grant provides child-serving agencies with different books, including award winning titles by African American Authors and Illustrators. F. Public Library respectfully requests permission to apply for the LSTA NC Cardinal Grant from the NC State Library. This grant is not for a monetary amount, but rather covers the expense of having our current system migrated to NC Cardinal. G. Parks and Recreation requests approval of Change Order 1 for the Anderson Creek Park Site Improvement project (CP1203). The change order increases the contract with Compendium Contracting by $6,110. H. Social Services requests approval for the acceptance of $4,000 in grant funding through the Seniors Health Insurance Information Program. Not matching funds are required. I. Finance Officer requests approval of recommended changes to the Personnel Ordinance Article VI, § 20, regarding Petty Leave. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. County Manager's report-Tommy Burns, County Manager -Public Health Activities Summary-December 2013 -Planning Services Report-December 2013 -Interdepartmental Budget Amendments/Changer Orders Page 1 8. New Business 9. Closed Session 10. Adjourn Page2 Agenda Item '/-A HARNETT COUNTY BOARD OF COIVIMISSIONERS Minutes of Regular Meeting January 6, 2014 The Harnett County Board of Commissioners met in regular session on Monday, January 6, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Member absent: Staff present: Joe Miller, Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Gary House, Vice Chairman Tommy Burns, County Manager Joseph Jeffries, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 9:00 am. Commissioner Burgin led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Commissioner Springle requested the addition of General Service's request to apply for funds from the Statewide Improvement Plan (STIP) through Capital Area Metropolitan Planning Organization. Commissioner Springle moved to approve the agenda as amended. Commissioner Burgin seconded the motion which passed unanimously. Commissioner Hill moved to approve the items listed on the revised consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Budget Amendments: 163 Finance Office Code 110-4400-410.74-74 Capital Outlay 11 0-4400-41 0.11-00 Salaries & Wages 166 Health Department Code 110-7600-441.11-00 Salaries & Wages 11 0-7 600-441.21-00 Group Insurance 110-7600-441.22-00 FICA 110-7 600-441.23-00 Retirement 9,749 increase 9,749 decrease 2,600 increase 500 increase 250 increase 200 increase January 6, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of5 166 Health Department continued Code 110-7600-441.26-08 Worker's Compensation 110-7 600-441.54-26 Advertising 110-7600-441.58-14 Travel 110-7600-441.64-25 Books & Publications 110-0000-334.76-23 Healthy Communities 169 Social Services Code 110-7710-441.80-60 Day Care Smart Start 110-7710-441.80-50 Day Care Subsidy 110-7710-441.88-20 Work First Transportation 110-7710-441.80-92 LIEAP 110-7710-441.89-30 Fuel Fund Donation 11 0-771 0-441.89-40 General Agency Donation 110-7710-441.89-50 Elderly Assistance Donation 110-7710-441.89-60 Foster Care Donation 110-7710-441.89-70 Christmas Cheer 11 0-7710-441.88-15 Special Needs Adoptions 110-0000-330.77-05 Day Care-Smart Start 110-0000-330.77-04 Day Care-Subsidy 110-0000-334.77-04 Work First Transportation 110-0000-330.77-01 Social Services Administration 110-0000-399.00-00 Fund Balance Appropriated 1 73 Health Department Code 110-7501-441.41-11 Telephone & Postage 110-7501-441.58-14 Travel 110-7501-441.60-33 Materials & Supplies 110-0000-334.75-03 Medicare Counseling SHIP 177 Public Utilities Code 531-9000-4 31. 90-94 West Central Transmission 531-0000-399.00-00 Fund Balance Appropriated 178 Cooperative Extension Code 110-7306-465.41-11 Telecommunications & Postage 110-7306-465.55-12 Printing & Binding 110-7306-465.58-14 Travel 110-0000-399.00-00 Fund Balance Appropriated 183 EDC/Education Code 110-8600-480.35-86 Education-Central Carolina Works 110-7100-465.54-26 Advertising 110-7100-465.30-04Professional Services 39 increase 600 increase 600 increase 2,000 increase 6,789 increase 650,000 increase 597,104 increase 28,605 increase 964 increase 3 92 increase 314 increase 1,520 increase 250 increase 3 22 increase 38,165 increase 650,000 increase 597,104 increase 28,605 increase 964 increase 40,963 increase 339 increase 700 increase 700 increase 1 , 73 9 increase 183,435 increase 183,435 increase 302 increase 3 00 increase 1 ,500 increase 2, 1 02 increase 25,000 increase 5, 000 decrease 20,000 decrease January 6, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of5 2. Tax refunds, rebates and release (Attachment 1) 3. Sheriff's Office requested adoption of resolution authorizing disposition of four surplus motor vehicles previously used by the Harnett County Sheriff's Department to the Central Carolina Emergency Services Training Center. (Attachment 2) 4. ecce requested $25,000 this fiscal year and $25,000 next fiscal year to help fund the College's Central Carolina Works program. Central Carolina Works will benefit students by helping them to earn a year or more of tuition-free college credit by the time they graduate from high school. 5. Emergency Services, on behalf of Lillington Fire Department, requested approval to spend $22,374 to install 8 fire hydrants in the newly contracted Flatwoods Fire District. In cooperation with the N.C. Office of the State Fire Marshal they have agreed to extend the cities class 4 insurance rating to the newly contracted Flatwoods Fire District. This agreement with the state would lower each homeowners insurance within this district. 6. Emergency Services requested approval to apply for the 2014 Emergency Management Performance Grant administered by North Carolina's Public Safety Division of Emergency Management. This is a federal grant administered by the State that is available to local governments to assist in the cost of developing and maintaining a comprehensive emergency management program. These are funds that are received annually and are included as part of our operating budget. 7. IT Department, E-911 Division, requested permission to contract with Fred R. Burgess for sign blade maintenance. 8. Human Resources, on behalf of General Services, requested approval of a salary increase for the vacant position of Transit Services Manager. The salary increase will be absorbed through current budget. This position requires a professional managing transportation planner and/or business administrator with a 4-year degree or like experience to oversee the operations of this program. 9. Health Director requested approval to submit a grant application to North Carolina Triangle to the Coast Affiliate of Susan G. Komen grant funds which will become available 2014. No matching funds are required. The grant seeks innovative projects in the areas of breast health and breast cancer education, outreach, screening, etc., targeting services not otherwise available to the medically underserved populations. 1 0. General Service's requested to apply for funds from the Statewide Improvement Plan (STIP) through Capital Area Metropolitan Planning Organization for security measures and identification at the HARTS terminal for fencing and building signage. Estimated total project would be $25,000 for fencing and $5,000 for signage and would require a 10% match. January 6, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of5 Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. -Dr. Bud Marchant, President of Central Carolina Community College (CCCC), thanked commissioners for their support of Central Carolina Works. Dr. Marchant recognized present Central Carolina Works Committee Chairman Kirk J. Bradley, CCCC Harnett County Provost Bill Tyson, CCCC Education Liaison Angie Stewart and Boon Edam Representative Harmony Erbaugh. Commissioner Springle moved to approve the appointments listed below. Commissioner Burgin seconded the motion which passed unanimously. TOWN OF ERWIN PLANNING BOARD-ETJ MEMBER Gary B. Blackmon (nominated by Commissioner Springle) was appointed to serve as an ETJ member of the Town of Erwin Planning Board for a term of3 years ending December 5, 2016. BOARD OF HEALTH Dr. Mike Soderling (nominated by Commissioner Hill) was appointed to serve on this Board for a term of 3 years ending December 31, 2016. Mr. Burns presented the following reports: -Veterans Affairs Activities Report -December 2013 -Johnston-Lee-Harnett Community Action Inc. Fiscal Year 2014-2015 Application for Funding Regarding Section III: Goals and Strategy, 1. Long-Range Goal: To move 36 low-income households above the poverty guidelines by June 30,2015 (Page 26 of 54) ofthe Johnston-Lee- Harnett Community Action Inc. Fiscal Year 2014-2015 Application for Funding, Commissioner Burgin asked what their goal was last year and did they accomplish that goal. Mr. Burns will communicate with Johnston-Lee-Harnett Community Action Inc. regarding this inquiry. Commissioner Springle noted this grant was not applied for in our county last year. Mr. Burns sought direction from the Board on how they would like to handle the list of nonprofits who have requested funding donations from the County. Chairman Miller suggested discussing this at the upcoming work session. Commissioner Hill said she did not think we should call the nonprofits to meet if we aren't going to fund them. Mr. Burns noted the upcoming planning retreat would be held at Campbell University and he will ask the department heads to focus on this upcoming year for the retreat. Mr. Burns also introduced Clinton Durham who is an intern for the County this semester from UNC Pembroke's Master Public Administration Program. There was no new business. January 6, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of5 Commissioner Springle moved that the Board go into closed session for the following purposes: (1) To discuss matters relating to the location or expansion of industries or other businesses in Harnett County; (2) To discuss certain personnel matters; and (3) To consult with the County's legal counsel in order to preserve the attorney-client privilege concerning the handling or settlement of claims involving Harnett County including the following legal actions: a. Stephen Holland worker's compensation claim No. IC#06122661. b. Erica K. Parker, et als vs Town of Erwin, et als Harnett County Superior Court File No. 13 CVS 2242. c. County of Harnett vs Randy D. Rogers, Harnett County File No. 12 CVS 890 Commissioner Hill seconded the motion which passed 4 to 0. Commissioner Hill moved that the Board come out of closed session. Commissioner Springle seconded the motion which passed 4 to 0. Commissioner Hill moved to adjourn the meeting at 10:47 am. Commissioner Springle seconded the motion which passed 4 to 0. Joe Miller, Chairman Margaret Regina Wheeler, Clerk January 6, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of5 ATTACHMENT 1 .. ~ .. ., --~ --... -. . ... ----r ..... 'A-pproved by 'the HaiTiett Co,u.nty Board uf Commisliioner~ Date : 01/06/2014 Approved By : H(! /j ()C I -t -f 4- TO : HARNEIT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No. FARM & HOME GAS INC C/0 DIVERSIFIED ENERGY, LLC 2 FARM & HOME GAS INC C/0 DIVERSIFIED ENERGY LLC 3 JUDD, LONNIE 4 KNIGHT, MAVIS S 5 MAYNARD,DELTON 6 WATKINS, CAREY JR M, WATKINS WM. A. TONY WILDER Revenue Administrator CC: WM. A TONY WILDER 0000017381-2013-2011-000000 0000017381-2013-2012-000000 0000022403-2013-2013-000000 0001581523-2013-2013-000000 0000034048-2013-2013-000000 0000056999-2013-2013-000000 City() County City() County City(CI02) County City County City County City County City Total County Total Total to be Refunded 3,719.07 3,719.07 0.00 3,542.85 3,542.85 0.00 344.69 985.58 640.89 0.00 691.71 691.71 0.00 727.62 727.62 0.00 822.33 822.33 7,606.61 2,882.55 10,489.16 iR~K~u#t r$~tus Value Refund Decrease Value Refund Decrease Veterans Refund Exemption Double- Refund Listed Elderly Refund Exemption Elderly Refund Exemption :~pprovect by rhe Hailieft --- Co'<mty Board uf Commis.:;ionen Date: 01/06/2014 Approved By : fi_ C. Jjr_x: /-tz-14 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPAliTIES / ...• N~~rt~~.f~e~~~~ . R ~0. '~~ !StatUS "':' ''-< 1 BRYANT, JAMES RAY JR City 0.00 Property in 0000031005-2013-2013-000000 382.70 Refund Land Use County 382.70 2 CASPER, CHRISTOPHER PAUL City 0.00 Military 0001580304-2011-2011-000000 31 .59 Refund Exemption County 31.59 3 COVINGTON, ZACHEUS City 0.00 Veterans 0000012533-2013-2013-000000 300.00 Refund Exemption County 300.00 4 CURRIN, NELSON T City 0.00 Value 0000013367-2009-2009-000000 261.14 Refund Decrease County 261.14 5 EASON, JERRY LEE City 0.00 Double-Billed 0002108524-2013-2012-000000 123.45 Refund County 123.45 6 FARMER LP GAS & OIL CO City 0.00 Double-Billed 0000017399-2010-2010-000000 459.17 Refund County 459.17 7 GOLDSTEIN, SHAUN TAIYO City 0.00 Military GOLDSTEIN, SARAH ASHLEY 0002106649-2013-2013-000000 222.62 Refund Exemption County 222.62 8 HONDA LEASE TRUST City 0.00 Double-Billed 0002107912-2013-2012-000000 217.10 Refund County 217.10 9 JERNIGAN, JIMMY R Only 1 JERNIGAN, NANCY W Dwelling on City 0.00 Property; 0000026745-2008-2008-000000 45.00 Refund Refund 1 Solid Waste Fee County 45.00 10 JERNIGAN, JIMMY R Only 1 JERNIGAN, NANCY W Dwelling on City 0.00 Property; 0000026745-2009-2009-000000 45.00 Refund Refund 1 Solid Waste Fee County 45.00 11 JERNIGAN, JIMMY R Only 1 JERNIGAN, NANCY W Dwelling on City 0.00 Property; 0000026745-2010-2010-000000 45.00 Refund Refund 1 Solid Waste Fee County 45.00 12 KNIGHT, GARLAND WADE JR Land Use City 0.00 Granted 0000029562-2013-2013-000000 44.59 Refund County 44.59 13 NEAL, ERICA LYNNE City 0.00 Military NEAL, JOSHUA DUANE 0002081624-2012-2012-000000 152.54 Refund Exemption County 152.54 14 STONE, LEWIS ALGER JR City 0.00 Double-Billed 0000051344-2008-2008-000000 153.60 Refund County 153.60 15 STONE, LEWIS ALGER JR City 0.00 Double-Billed 0000051344-2009-2009-000000 40.85 Refund County 40.85 16 STONE, LEWIS ALGER JR City 0.00 Double-Billed 0000051344-2010-2010-000000 88.97 Refund County 88.97 17 STONE, LEWIS ALGER JR City 0.00 Double-Billed 0000051344-2011-2011-000000 80.83 Refund County 80.83 18 STONE, LEWIS ALGER JR City 0.00 Double-Billed 0000051344-2012-2012-000000 81.85 Refund County 81.85 19 WHITE, ALICE Dwellings WHITE, LEWIS JERRY Removed from City 0.00 Property; 0000058923-2012-2012-000000 140.00 Refund Refund Two Solid Waste Fees County 140.00 WM. A. TONY WILDER City Total 0.00 Revenue Administrator County Total 2,916.00 Total to be 2,916.00 Refunded CC: WM. A TONY WILDER ATTACHMENT 2 STATE OF NORTH CAROLINA COUNTY OF HARNETT RESOLUTION AUTHORIZING DISPOSITION OF PERSONAL PROPERTY WHEREAS, County of Harnett (the "County") owns the following motor vehicles, utilized by the Harnett County Sheriff's Department in connection with its public safety function: YEAR 2005 2007 2007 2004 MAKE Ford Ford Ford Ford VIN 2FAFP71WX5Xl58331 2FAFP71W57Xl05927 2F AFP71 W07X105933 2FAFP71Wl4Xl06228 WHEREAS, such vehicles are now obsolete and surplus to the needs of the County; WHEREAS, said vehicles have little, if any, value on the open and public market; WHEREAS, Central Carolina Community College ("CCCC"), located in Lee County, could utilize such vehicles for training purposes at its Emergency Services Training Center, said Center is often used by the various local government jurisdictions within Harnett County for training purposes; WHEREAS, the transfer of such vehicles to CCCC would provide for and promote the safety and welfare ofthe citizens of Harnett County by affording County law enforcement personnel and other local government jurisdiction law enforcement personnel equipment to be used for training purposes. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS, that the Harnett County Sheriff shall be and is hereby authorized and directed to take any such action as might be necessary and advisable to transfer the above-referenced vehicles to Central Carolina Community College, without consideration, pursuant to the provisions ofNorth Carolina General Statute § 153-176. Duly adopted this the 6th day of January, 2014. County of Harnett By~ ~Ie;,aiTl11all Harnett County Board of Commissioners (SEAL) HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting December 16, 2013 The Harnett County Board of Commissioners met in regular session on Monday, December 16, 2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner C. Gordon Springle, Commissioner Tommy Bums, County Manager Joseph Jeffries, Deputy County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 7:00pm. Commissioner Springle led the pledge of allegiance and invocation. Mr. Bums announced Harnett County was recently selected as the 2013 Southeast Region Deal of theY ear by The Bond Buyer, a municipal bond publication, who recognizes various financing and refinancing deals throughout the United States each year that were creative and innovative and resulted in a large gross savings for the issuer. Mr. Bums noted Harnett County is the first North Carolina issuer to be honored in the Southeast Region for the Deal of the Year Award. The County was selected based on its sale of $20.1 Million in Limited Obligation Bonds, used to purchase the General Obligation debt of the county's seven small, unrated water and sewer districts. The uniquely structured financing resulted in a gross savings of $4.9 for the collective water and sewer districts. A short video was shown highlighting Harnett County for this award. Mr. Burns thanked the Board of Commissioners for giving the staff the flexibility to pursue this type of refinancing and recognized the team involved in the bond effort including: • Bond Counsel: Parker Poe and Michael Juby; • Financial Advisor: Davenport and Company and Ted Cole; • Bond Underwriter: Robert W. Baird and Company and Ron Maher; • Underwriter's Attorneys: Hunton and Williams • County Attorney Dwight Snow; and • Harnett County Finance Office and Kimberly Honeycutt Commissioners Burgin and Springle, Mr. Bums and Mrs. Honeycutt attended the awards ceremony in New York. Commissioners presented the Southeast Region of the Deal of the Year award to Public Utilities Director Steve Ward. Mr. Ward, who said it was an honor to receive the award on behalf of the department, addressed the group. December 16, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 4 Chairman Miller called for additions and deletions to the published agenda. Vice Chairman House moved to approve the agenda as published. Commissioner Hill seconded the motion which passed unanimously. Vice Chairman House moved to approve the items listed on the consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Minutes: December 2, 2013 Regular Meeting 2. Budget Amendments: 160 Health Department Code 110-7600-441.60-45 Drugs 110-0000-331.76-19 TANF Birth Prevention 161 Emergency Telephone System Fund Code 240-5900-420.74-74 Capital Outlay-Equipment 240-0000-399.00-00 Fund Balance Appropriated 162 Emergency Services Department Code 110-5302-420.35-24 Homeland Exercise 110-0000-334.53-10 Homeland Exercise 3. Tax refunds, rebates and releases (Attachment 1) 10,009 increase 10,009 increase 459,786 increase 459,786 increase 8,408 decrease 8,408 decrease 4. Staff Attorney, on behalf of Emergency Services, requested approval of the fire insurance district boundary lines and resolution for West Johnston Fire Protection Insurance District, Angier Black River Fire Protection Insurance District and Coats Grove Fire Protection Insurance District. The laws of the State ofNorth Carolina, and in particular North Carolina General Statute 153A-233, authorizes the County of Harnett to designate the boundaries of fire insurance districts for the purpose of insurance grading. With the creation of the West Johnston Fire Protection Insurance District, the insurance district boundaries of Angier Black River Fire Protection Insurance District and Coats Grove Fire Protection Insurance District will change. The boundary lines for purposes of insurance grading are in accordance with the maps attached to the resolution. (Attachment 2) 5. Approval of County of Harnett Emergency Management Ordinance and Emergency Operation Plan 6. Resolution to Honor Tony Wilder (Attachment 3) 7. Health Department requested approval of reclassification of Patient Relations Representative V to Accounts Supervisor as recommended by NC Office of State Human Resources. This reclassification will cause a small increase in salary which can be absorbed in the Health Department's current budget. December 16,2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of4 8. 2014 Meeting Schedule of the Harnett County Board of Commissioners Chairman Miller presented Mr. Wilder with a resolution commending and honoring his service and contributions to the County. Mr. Wilder addressed the group. Teddy Byrd and Neil Emory spoke honoring Mr. Wilder and his years of service. Mr. Bums presented Mr. Wilder with a Harnett County plaque. Vice Chairman House also addressed the group commending Mr. Wilder. Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. -Paul Long of 61 Old Buies Creek Road in Angier asked for a short term and long term plan of how we are going to get schools built. He said a better health care policy needs to be provided for county employees. Mr. Long also requested records from Good Hope; noting he has asked for the records for the past 12 months. Last, Mr. Long referenced a recent article regarding the need for textbooks for students. Commissioner Springle moved to approve the appointments listed below. Commissioner Hill seconded the motion which passed unanimously. BOARD OF HEALTH Patricia Chalmers, Gordon Clapp, Judy Herrin and Dr. Russ Warren (nominated by Commissioner Springle) were reappointed to serve on this Board for a term of3 years ending December 31, 2016. PLANNING BOARD Everett Blake III (nominated by Commissioner Springle) was appointed to serve as an alternate on the Harnett County Planning Board for a term of 3 years ending December 31, 2016. Paula Hodges with Martin, Starnes & Associates, CP As, P .A., presented the County Audit for the Fiscal Year Ending 2013. Audit highlights included: 1) unmodified opinion, 2) cooperative staff, 3) general fund cash of $20,438,883, and 4) available fund balance of $17,959,942. Mrs. Hodges stated there was an increase of $4,173,368 in the available fund balance and an increase in tax revenues in 2013. Regarding the Viper Radio System implementation, Mr. Bums noted this was a follow-up from the previous special session discussion. Mrs. Honeycutt and Harnett County Sheriffs Office Major Gary McNeill prepared and provided additional information for the Board, including a revised project ordinance totaling the project at $7,235,270 and two funding scenarios from Motorola. Mrs. Honeycutt went over the two funding scenarios in detail. Discussion continued including when payment would be due for portions of the project as approximately $2 million of the project cost may need to come from the county's general fund over the next two fiscal years. Major McNeill explained approximately $533,000 of this project is for the Automatic Vehicle Location (AVL) and is not related to the Viper Radio Program and could be held off until the Board appropriates funds. Mr. Bums suggested going ahead and including the A VL at this time. December 16, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of4 Major McNeill said it will take approximately a year from the date of financing approval to switch over to the new system. Commissioner Springle questioned why it is the County responsibility to fund the radios for all of the communities and fire departments who are currently charge air time only. Mrs. Honeycutt said it was her understanding that the Board agreed to make the initial purchase of this equipment because it is the County's system and we are requiring them to go on the Viper System with us. After the initial purchase, any upgrade will be the town or department's responsibility. Commissioner Burgin moved to approve Option 1 of the funding scenarios with Motorola which includes the financing amount oflease for $5,059,009 with an interest rate of0.982% and payments stating in January 2015. Commissioner Burgin encouraged staff to look at other options to try to coordinate as much as possible. Vice Chairman House seconded the motion which passed unanimously. Mr. Bums presented the following report: Planning Services Report November 2013 Veteran Affairs Activities Report November 2013 Public Health Activities Summaries for October and November 2013 Community Development Monthly Performance Status Report November 2013 Inter-Departmental Budget Ordinance Amendments/change orders Chairman Miller called for any new business. Commissioner Burgin said he had been contacted by S.A.F.E., Special Olympics and other groups regarding funding requests. He said if they don't get some help from the County they will not be able to continue providing programs. Mr. Bums suggested discussing this at an upcoming work session and how they might weigh one request against another. Commissioners Burgin and Springle suggested inviting all of the nonprofits to the upcoming January 14th special session to make their case for funding. Staff requested additional guidance as there are approximately 20 nonprofits requesting funding; not including the senior centers which were funded this fiscal year. Commissioner Hill also said they need to discuss benefits for veterans. Chairman Miller said we need to decide what to do on the CCCC Works Program and move forward with it. Mr. Bums confirmed this item would be listed on the January 6, 2014, meeting agenda for consideration. Mr. Bums reminded the group of the reception for Mr. Wilder following the meeting. There was no need for closed session. Commissioner Hill moved to adjourn the meeting at 8:10 pm. Commissioner Springle seconded the motion which passed unanimously. Joe Miller, Chairman Margaret Regina Wheeler, Clerk December 16, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of4 Date 12/16/2013 RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No. Name of Tax Payer Bill M Tax, Interest and Total Refund Request Status Reason Penalties AUSTIN DEMERY M City 0.00 Veterans FRANCES. G SERCY Exemption PO BOX 519 0000001941-2013-2013-000000 1.291 00 Refund BUIES CREEK NC, 27506 County 1.291.00 -0519 2 CARDOTT. DARLENE City 0 00 Veterans 115 CRYSTAL POINT 0000006298-2013-2013-000000 1.415 74 Refund Exemption SANFORD NC. 27332 County 1.415.74 3 GAINEY. HAYWOOD City(CI04) 792.03 Disabled WIFE GAINEY JUANITA 0001581424-2013 2013-000000 2.050.08 Refund Exemption 32 BEACONRIDGE DRIVE ANGIER NC, 27501 County 1.258 05 4 HILL. FREDDIE City 0 00 Disabled HILL, FLORA JEAN 0000024115-2012-2012-000000 1.311 96 Refund Exemption 185 WALTER LANE County 1.311 96 CAMERON NC, 28326 5 JONES. JESSIE L City(CI05) 395 45 Elderly Exemption JONES, JUDY 1606 FAIRGROUND 0000028272-2013-2013-000000 1,110 03 Refund ROAD County 714 58 DUNN NC, 28334 -0000 6 MITCHELL. DAVID City 0 00 Value Decrease MITCHELL, ANNIE L 1529 TEMPLE ROAD 0000037709-2013-2013-000000 500.42 Refund BUNNLEVEL NC, 28323 -County 500.42 0000 7 NAZMEEN. KHADIJAH Z City 0 00 Veterans AS. JT TIC Exemption 42 HISTORIAN POINT 0001587990-2013-2013-000000 2,041 34 Refund CAMERON NC, 28326 -County 2,041.34 0000 8 POND HOLDING LLC City(CI01) 893 05 Value Decrease POST OFFICE BOX 1 029 0000023250-2013-2010-110000 2,228.17 Refund COATS NC 275210000 County 1,335 12 COATS NC. 27521 -0000 9 POND HOLDING LLC City(CI01) 893.05 Value Decrease POST OFFICE BOX 1 029 0000023250-2013-2011-110000 2,288.17 Refund COATS NC 275210000 County 1,395 12 COATS NC, 27521 -0000 10 POND HOLDING LLC City(CI01) 893 05 Value Decrease POST OFFICE BOX 1029 0000023250-2013-2012-110000 2,278 17 Refund COATS NC 275210000 County 1,385 12 COATS NC, 27521-0000 11 RECTOR, TRACY City 0 00 Veterans RECTOR, DIANE l Exemption 317 BRADDOCK DRIVE 0001306441-2013-2013-000000 1,43793 Refund LILLINGTON NC, 27546-County 1,437.93 0000 12 STUBE. GREGORY A City 0 00 Veterans STUBE, DONNA K Exemption 4010 HILLMON GROVE 0000005919-2013-2013-000000 1,845.65 Refund ROAD County 1,845 65 CAMERON NC. 28326- 0000 WM. A. TONY WILDER City Total 3.866 63 Revenue Administrator County Total 15.932 03 Total to be 19 798 66 Refunded Date 12/16/2013 Approved By: HC t"c c I J-k 13 TO : HARNETI COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FORT AXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES No. Name of Tax Payer Bill# Tax, Interest and Total Refund Request Reason Penalties Status BOWLES, LARRY L SR City 0 00 Veterans BOWLES, SHARON R 0000005712-2013-2013-000000 457 61 Refund Exemption PO BOX 409 County 457.61 OLIVIA NC. 28368-0000 2 COTIEN, JOHN STANLEY City 0.00 Value Decrease 237 COUNTRY FOLKS LN 0000012387-2013-2013-000000 32.23 Refund HOLLY SPRINGS NC, 27540-0000 County 32.23 3 DARROCH. KRISTEY BYRD City 0 00 Double-Billed 844 FIRE LANE RD 0002108491-2013-2012-000000 168 16 Refund BUNNLEVEL, NC 283238600 County 154.88 BUNNLEVEL. NC. 28323-8600 4 GRANTLAND. JACQUELINE DALE City 0.00 Military GRANTLAND THOMAS W 0001399783-2013-2013-000000 103.84 Refund Exemption 23170 PEPPER RIDGE DR County 103 84 CALIFORNIA MD, 20619-2198 5 GRIFFITH, SIDNEY DAVID City 0 00 Military 179 TILDEN HOWLINGTON DR 0002097690-2013-2013-000000 187 15 Refund Exemption LILLINGTON. NC, 27546 County 187.15 6 HOLT. CLIFTON City 0.00 Value Decrease 65 TIRZAH DRIVE 0001554157-2012-2012-000000 35 51 Refund LILLINGTON NC, 27546-0000 County 35.51 7 HULL, KATHLEEN ANN City 0 00 Double-Billed 44 PAT WAY LN 0002107930-2013-2012-000000 234 85 Refund LILLINGTON, NC, 27546-6504 County 234.85 8 MCLEAN,MARYLOU~E City 0 00 Elderly Exemption 1615 MCLEAN CHAPEL CHURCH 0000036062-2013-2013-000000 350.00 Refund ROAD County 350.00 BUNNLEVEL NC, 28323-0000 9 MUTZ, DENISE NEEJER City 0 00 Military 78 PARKVIEW LN 0002000314-2012-2012-000000 41.54 Refund Exemption LILLINGTON, NC, 27546-5203 County 41 54 10 NEIGHBOURS, SILAS City 0.00 Veterans NEIGHBOURS, K 0000039291-2013-2013-000000 371 63 Refund Exemption 474 WEEKS RD County 371 63 DUNN NC, 28334-0000 11 PAGAN PEREZ, YEUDIEL City 0 00 Military EDGARDO Exemption 265 HILLENDALE RD 0001882654-2013-2013-000000 16 53 Refund SPRING LAKE, NC 283901678 County 16.53 SPRING LAKE, NC, 28390-1678 12 SCOTI, BOBBY WADE City 0.00 Military 19 ROCKINGHAM ST 0001855844-2011-2011-000000 213 68 Refund Exemption SPRING LAKE, NC 283901757 County 213 68 SPRING LAKE, NC, 28390-1757 13 STEWART. JOHNATHAN SHANE City 0 00 Double-Billed 506 MONTAGUE RD 0002107652-2013-2012-000000 105 62 Refund ANGIER. NC. 27501 -7801 County 105 62 14 WALDEN, ANGELA DENISE City 0.00 Value Decrease 118 MAYNARD LAKE ROAD 0000053324-2010-2010-000000 273 07 Refund ERWIN NC 283390000 County 273 07 ERWIN NC. 28339 -0000 15 WALDEN, ANGELA DENISE 0000053324-2011-2011-000000 City(CI05) 103 94 330 39 Refund Value Decrease 118 MAYNARD LAKE ROAD ERWIN NC 28339-0000 County 226 45 16 WALDEN, ANGELA DENISE City(CI05) 105 44 Value Decrease 118 MAYNARD LAKE ROAD 0000053324-2012-2012-000000 354 45 Refund ERWIN NC. 28339-0000 County 249 01 WM. A. TONY WILDER City Total 209.38 Revenue Administrator County Total 3.053 60 Total to be 3.262 98 Refunded cc WM A TONY WILDER ATTACHMENT 2 RESOLUTION FOR APPROVAL OF INSUR.At~CE DISTRICT BOUNDARIES (WEST JOHNSTON FIRE PROTECTION INSURANCE DISTRICT) (ANGIER BLACKRIVER FIRE PROTECTION INSURANCE DISTRICT) (COATS GROVE FIRE PROTECTION INSURANCE DISTRICT) STATE OF NORTH CAROLINA COUNTY OF HARNETT WHEREAS, the laws of the State of North Carolina, and in particular North Carolina General Statute 153A-233, authorize County of Harnett to designate the boundaries of fire insurance districts for the purpose of insurance grading; WHEREAS, the Board of Commissioners of the County of Harnett has determined that protection of the health, safety and welfare of the citizens of County of Harnett would be enhanced and promoted by changes in the boundary lines of fire insurance districts within County of Harnett; and WHEREAS, maps attached hereto as Exhibits A, B, and C which include the areas to be incorporated into such rated fire insurance districts have been prepared and are made a part of this resolution by reference; NOW THEREFORE, BE IT RESOLVED that the Board of Commissioners of the County of Harnett approve the boundary lines of: 1. West Johnston Fire Protection Insurance District in County of Harnett for the purpose of insurance grading in accordance with the map attached hereto as Exhibit A as if set forth fully herein; and 2. Angier Black River Fire Protection Insurance District in County of Harnett for the purpose of insurance grading in accordance with the map attached hereto as Exhibit B as if set forth fully herein; and 3. Coats Grove Fire Protection Insurance District in County of Harnett for the purpose of insurance grading in accordance with the map attached hereto as Exhibit C; and (The remainder of this page is left blank intentionally) strong roots • new growth www.harnett.org 4. That this resolution and all maps shall be filed this date with the Board of County Commissioners and recorded in the minutes of said meeting, and that said rated insurance district from and after the adoption of this resolution shall be as set forth in Exhibits A, B, and C which are attached hereto and incorporated by reference as if set forth fully herein. ADOPTED this the 16th day ofDecember, 2013. Joe Mill , hairman Harnett County Board of Commissioners ATTESTED www.harnettorg ~- · - - · ~ I We s t Jo h n s t o n Fi r e Pr o t e c t i o n In s u r a n c e D i s t r i c t Ha r n e t t Co u n t y , NC N W+E s Ex h i b i t "A " l __ _ Ma p Pr e p a r e d by Ha r n e t t Co u n t y GI S · 0A t " ~ m h " " ' " 11 ' \ 7l ' l 1 " l l I'. 'J. )I <-, I I // / ,, . \ /J ', II / I ,_ ', . / . \ ., , r- ; ..; ,. ~/ / ' · t ... /j ' An g i e r Bl a c k Ri v e r Fi r e Pr o t e c t i o n In s u r a n c e Di s t r i c t Ha r n e t t Co u n t y , NC W+E s Ex h i b i t " B " Ma p Pr e p a r e d by Ha r n e t t Co u n t y GI S De c e m b e r 10 20 1 3 Co a t s Gr o v e Fi r e Pr o t e c t i o n In s u r a n c e Di s t r i c t Ha r n e t t Co u n t y , NC N W+E s Ex h i b i t "C " · · - - - - - - - ~ - ~ ~ - - - - - ~ , Ma p Pr e p a r e d by Ha r n e t t Co u n t y GI S De c e m b e r 10 . 20 1 3 ATlACtllVU!.-.N 1 .5 A RESOLUTION TO HONOR TONY \VILDER THAT WHEREAS, William Anthony "Tony'' Wilder began his employment service journey with Harnett County in 1988 when he joined the Harnett County Tax Department and conducted the first two-year real estate revaluation in North Carolina. In 1990 Tony became Assistant County .Yfanager for Harnett County which included the responsibility of special projects coordinator: Tony currently serves Harnett County as its certified Tax Administrator and Deputy County Manager; and WHEREAS, Tony's tenure as Assistant County Manager came at a time when Harnett County was at a crossroads of opportunity; that Tony exhibited great skill in conducting his part of an administrative team that took advantage of those windows of opportunity in building the necessary infrastructure and developing capital projects for the County's impending growth. Tony's leadership, coordinating ability and management acumen are evidenced by the following career milestones: • He researched, located, negotiated and recommended the acquisition of the 340 acres which make up today's County Governmental Complex: • Served as Project Manager in the design and construction of the Governmental Complex including the Courthouse, Law Enforcement Center, Health and Social Services facility, Harnett Production Enterprises building, Agriculture Center and McKinney Parkway; • Served as Project Manager for the County Airport through its many expansions and runway extensions and procurement of grant funding for these projects; • Directed the expansion of the Animal Control Department and Shelter facility; • Planned and implemented the first Harnett Regional Fair; • Consolidated County tax collection for local municipalities; and WHEREAS, Tony's exemplary employment service record has been recognized statewide among his peers as he was named the 2005 Notth Carolina City and County Manager's Association Assistant Manager of the Year; and WHEREAS, by growing up on ~ H<trnett tobacco farm, being educated in the Harnett School system, earning a degree from Campbell University and raising his own family in Harnett County, Tony has developed a true love and appreciation for his home county which has transformed into a loyal and dedicated 25 year service career which has been a blessing for both Tony and Harnett County. NOW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners that Tony Wilder is hereby commended and honored on behalf of all the citizens of Harnett County for his exemplary service and contributions to the growth and development of Harnett County. The Board does hereby express its appreciation to Tony for his outstanding leadership, integrity and dedication given in his service as Assistant County Manager and Tax Administrator and it further gives its best wishes to Tony and his family in his retirement from government service. Duly adopted this the sixteenth day of December, 2013. HARNETT COMMISSIONERS )j 7~ Gary H~ ice Chairman Agenda Item 1./ -.8 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2014: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7710-441.88-65 SHIIP MEDICARE OUTREACH 4,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331.77-11 SHIIP MEDICARE OUTREACH 4,000 EXPLANATION: To budget funding provided by the NC Department of Insurance Seniors' Health Insurance Information Program (SHIIP) in an effort to provide increased one-on-one counseling and enrollment assistance through DSS for Medicare beneficiaries and caregivers. APPROVALS: Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this_ day of _____ 2 __ Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-60-39 Other Materials (Better Kid Care) 2,479 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-399-00-00 Appropriated funds 2,479 (Better Kid Care Program) ( 110-0000-331-73-05) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners [6~6 Agenda Item 4/-C Date: 01/21/2014 Approved By : TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FORT AXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES BEALS, JESSICA LYNN City 0.00 Military Exemption BEALS, JEREMY SCOTT 0002097666-2013-2013-000000 193.96 Refund County 193.96 2 COATS, MORRIS WAYNE City(CI04) 0.53 Double-Listed 0001273855-2013-2013-000000 1.32 Refund County 0.79 3 DEVAULT,CRYSTALM City 0.00 Military Exemption SHELLE 0002109412-2013-2013-000000 122.60 Refund HOYT, JOHN THOMAS County 122.60 4 LEAIRD, JESSIE VAN City 0.00 Value Decrease LEAIRD, LAURA B 0000030664-2010-2010-000000 37.14 Refund County 37.14 5 LOGAN COURT City 0.00 Only 5 buildings on property; DEVELOPMENT LLC 0000031804-2013-2013-000000 210.00 Refund release 3 solid waste fees County 210.00 6 PARRISH, JOSEPH City 0.00 No homes on property; RONNIE 0000006497-2013-2013-000000 140.00 Refund release 2 solid waste fees B, PARRISH SUE County 140.00 7 SCHEUNEMANN, THOMAS City 0.00 Double-Listed WAYNE 0002076507-2013-2012-110000 100.28 Refund County 100.28 8 SEDER, JACOB City 0.00 Military Exemption SEDAR, HEATHER PILAR 0001894405-2011-2011-000000 111.62 Refund County 111.62 9 SEDER, JACOB City 0.00 Military Exemption SEDAR, HEATHER PILAR 0001894405-2012-2012-000000 110.55 Refund County 110.55 10 SEDER, JACOB City 0.00 Military Exemption 0001899111-2011-2011-000000 55.94 Refund County 55.94 11 SEDER, JACOB City 0.00 Military Exemption 0001899111-2012-2012-000000 49.01 Refund County 49.01 12 SEDER, JACOB City 0.00 Military Exemption SEDER, HEATHER PILAR 0002105764-2013-2013-000000 108.24 Refund County 108.24 13 TAUL, CHRISTOPHER City 0.00 Military Exemption JAMES 0001896144-2013-2013-000000 88.48 Refund County 88.48 14 WELLINGTON, REGE AJ City 0.00 Military Exemption 0002078583-2012-2012-000000 120.97 Refund County 120.97 15 WEST, DOUGLAS H City 0.00 Only 4 homes on property; 0000058339-2013-2013-000000 70.00 Refund release 1 solid waste fee County 70.00 WM. A. TONY WILDER City Total 0.53 Revenue Administrator County Total 1,519.58 Total to be 1,520.11 Refunded Date: 01/21/2014 Approved By:. ________ _ TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES CHALMERS, JOHNNIE J PARTHUN~,CHALMERS WM. A. TONY WILDER Revenue Administrator 0000010379-2013-2013-000000 City 0.00 County 516.82 City Total County Total Total to be Refunded 516.82 0.00 516.82 516.82 Refund Veterans Exemption Harnett Agenda Item L/-D COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Persimmon Hill Subdivision Wellstone Drive Fair Bam Road Applecross Court Old Corral Avenue Old Field Loop Trail Rider Lane Duly adopted this 21st day of January, 2014. ATTEST: Margaret Regina Wheeler Clerk to the Board strong roots • new growth HARNETT COUNTY BOARD OF COMMISSIONERS Joe Miller, Chairman VVVVVV,IIOIIJt:;l.L.UT !:f STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PAT MCCRORY GoVE~'\OR Division Six -District Two Harnett County Mr. Jim Burgin, Chairman January 7, 2014 Harnett County Board of Commissioners Post Office Box 759 Lillington, North Carolina 27546 Subject: Secondary Road Addition Dear Mr. Burgin: A"''THO:NY' J. TATA SECRETARY This is reference to a petition submitted to this office requesting street(s) in Harnett County be placed on the State's Secondary Road System. Please be advised that these street(s) have been investigated and our findings are that the below listed street(s) are eligible for addition to the State System. Persimmon Hill Subdivision • Wellstone Drive e Fair Barn Road • Applecross Court • Old Corral Avenue • Old Field Loop • Trail Rider Lane It is our recommendation that the above named street(s) be placed on the State's Secondary Road System. If you and your Board concur in our recommendation, please submit a resolution to this office. Sincerely, o~m?uir2-+--- Engineering Technician P.O. Box 1150, Fayetteville, N.C. 28302 Voice: 910.486.1496 Fax: 910.437.2529 <v 0 v / I ec u e ~ r - __ ) 12 9 4 /\ . . . ' 12 0 1 \ \ Ba r b e c u e - ~ \ \ \ </;-..._ vc-SWl ... . ' ( /_ , \ h i _f ) 'r/~ / I \ 7 ~ l __ . . . , . . . - 11.t11l 1351l J --~ / ir I - ' Mcf..~ I ~ - ( v. -· I ~, , .. , -----, .m.g - - _ / 12 0 1 > ' 13 2 7 ' ( > ( _ : , Jt. ' . . . . . _ , A - " \ '< ) "- - - - \ 7 ) : 21 3 8 ( 1 / A- . - . A " 1" ' \ . .. . . -- - . . " . 1 1 '2 1 ' : 1 ? 0 I ' - . - · / ' 7 1' - . ' - . \ . . . I _ . 1164 i \. I 13 4 7 \ 133 ( ! ' \ . ~ ~ 1~53 1 ~ \ I k' ' ~ ~ I (. 2 ) . ,. . . . . , _ .2 ~" ! : _ _ / / < H r - ~ )~' f \ 7 ) } " " Jr ~ Harnett COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Austin Farms Subdivision Two Fields Drive Duly adopted this 21st day of January, 2014. ATTEST: Margaret Regina Wheeler Clerk to the Board strong roots • new growth HARNETT COUNTY BOARD OF COMMISSIONERS Joe Miller, Chairman www.harnett.org STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PAT MCCRORY GOVERNOR Division Six -District Two Harnett County Mr. Jim Burgin, Chairman December 31, 2013 Harnett County Board of Commissioners Post Office Box 759 Lillington, North Carolina 27546 Subject: Secondary Road Addition Dear Mr. Burgin: A"'iTHO"N'Y ]_ TATA SECRETARY This is reference to a petition submitted to this office requesting street( s) in Harnett County be placed on the State's Secondary Road System_ Please be advised that these street(s) have been investigated and our findings are that the below listed street(s) are eligible for addition to the State System. Austin Farms Subdivision • Twin Fields Drive It is our recommendation that the above named street(s) be placed on the State's Secondary Road System. If you and your Board concur in our recommendation, please submit a resolution to this office. Sincerely, i)c-J 13L--- David Plummer Engineering Technician P.O. Box 1150, Fayetteville, N.C. 28302 Voice: 910.486.1496 Fax: 910.437.2529 ~ CJ / I - / - I I- - . . . . . . . . _ - - 35 ° 35 ' ~ ~ ~ ~ A.. . A.. . ~ I ~ ~ 0 I I CJ I 1\ I I I I ~ ) -~- ~ <? I ; ( _ / I / I " I '- . ~ - " - ~ " - A " " " \ \ er a ~ - - - - - - f ( \ .. . - _ . / " " \. " , _ to 10 fe ~ " ) " ~"" '- / -t ! ! " ~ r " .! > " ~ 35 ° 35 ' ) \ . i l l l - 4 ~ co / ~ - - - - · / '- d ' "" VJ,-11(~ r b U) ~ ......... Board Meeting Agenda Item Agenda Item L/ ... MEETING DATE: January 21, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: The Coretta Scott King Book Awards Donation Grant REQUESTED BY: Patrick Fitzgerald 1 L ·1 bro..ry REQUEST: The Harnett County Public Library respectfully requests permission to apply for the Carretta Scott King Book Awards Donation Grant. This grant provides child-serving agencies with different books, including award winning titles by African American A'thors and Illustrators. This grant will help us build and diversifY our book collection with no expense to the county. COUNTY MANAGER'S RECOMMENDATION: C:\Users\aduntz\Downloads\agendaform20 14 ( 1 ).doc .. ~ .... w~uMENT HAS BEEN r,. y THE ANANCE OFFICER Page 1 of 1 a c onati .. I g 0 ra The Caretta Scott King Book Awards Donation Grant was created to help build collections and bring books into the lives of children in latchkey, preschool programs, faith-based reading projects, homeless shelters, charter schools and underfunded libraries. An enduring message of the Committee's Public Awareness Campaign is that books and reading can only add value to children's lives if books are present with opportunities to read. The Caretta Scott King Book Awards Committee believes children lives must be saturated with books and reading opportunities. The Book Donation Grant addresses these objectives. Though the grant is particularly interested in giving books to nontraditional institutions that provide both educational and custodial services to children and their families, under-funded libraries are welcome to apply. Background Every year, in the process of choosing the Caretta Scott King Book Award winners and honor books, the Ethnic and Multicultural Information Exchange Round Table (EMIERT) of the American Library Association receives multiple copies of approximately 100 titles by African American authors and illustrators, including a full set of the year's winning and honor titles. Libraries (either school or public) or other child-serving agencies could make use of these valuable materials. Therefore, the Caretta Scott King Book Awards Committee has devised the following process for donating these materials to an agency with demonstrated need. Applicants must demonstrate: .. Why the collection is needed in their community • Why the collection is needed in their institution • How acquiring the collection will help them better serve the children and youth of their community .. That the materials will be made freely available to children and youth without censorship Criteria Applications will be judged based on: .. The degree of need in the community (15 points) .. The demonstrated need of the institution applying for the materials (15 points) " The extent to which the materials will improve service to children and youth in the community (20 points) .. The extent to which the materials will be used to promote positive self-image of African American children and youth and/or broaden the worldview of children and youth (20 points) .. The clarity and effectiveness of the statement of need (10 points) " The clarity and effectiveness of the plan to make the materials available in their community, including the demonstrated ability of the applicant agency to implement their proposal (20 points) A committee appointed by the Coretta Scott King Book Awards Committee Chair will review the applications and based on total number of points, determine the recipient or recipients of the materials. Guidelines 1. Any agency that serves children or youth can apply for this award. This includes, but is not limited to schools, libraries, social service agencies, prisons or detention centers, churches or other religious organizations, and institutions of higher education. 2. Complete applications must be received in the OLOS Office by January 31, 2014. Recipient(s) of the Book Donation will be announced by the end of February. 3. All entries must include the cover sheet. 4. The chief administrator of the agency submitting the application must sign the application. 5. One paper copy of the application must be submitted to ALA by the above deadline. 6. Shipping and handling charges are the responsibility of the institution selected to receive the materials. 7. Materials must be claimed within one month of notification of the donation or they will be donated to the second choice of the award committee. 8. Recipients agree to accept all materials offered. 9. A selected institution may receive materials no more than once every five years. Application Instructions 1. Complete the application cover sheet. The chief administrator of the agency or institution must sign the application. 2. In no more than four pages, provide the following information: a. Describe the community served by your agency or institution; include demographic statistics. b. Explain why this community needs a collection of books by African American authors and illustrators. c. Describe your agency or institution, including your current services, collections and materials budget. d. Explain why your agency or institution needs these materials. e. Explain how the materials will be made available to children and youth in your community. How will these materials improve service to children and youth? f. Explain how the materials will promote positive self-image of African American children and youth and/or broaden the worldview of children and youth. 3. Mail one original copy of the complete application to: Caretta Scott King Book Awards Donation Grant Office for Literacy & Outreach Services 50 East Huron St. Chicago, IL 60611 4. Applications must be received by January 31, 2014. Board Meeting Agenda Item Agenda Item L/ -/= MEETING DATE: January%,"2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: NC LSTA Grant for NC Cardinal REQUESTED BY: Patrick Fitzgerald J L j br~ Y'Y REQUEST: The Harnett County Public Library respectfully requests permission to apply for the LST A NC Cardinal Grant from the NC State Library. This grant enables eligible public libraries to join the NC Cardinal consortium, a public library shared catalog and statewide library card project. This grant is not for a monetary amount, but rather covers the expense of having our current system migrated to NC Cardinal. The net result will be a more user friendly, cost efficeint system with access to a collection many times larger than our current offerings. COUNTY MANAGER'S RECOMMENDATION: C:\Users\aduntz\Downloads\agendaform20 14.doc Page 1 of 1 State Library of North Carolina -Library Services and Technology Act NC CARDINAL GRANT 2014-2015 (revised 10/21/2013) Library Services and Technology Act (LSTA) grants are funds awarded to the State Library of North Carolina by the federal institute of Museum and Library Services (IMLS). North Carolina's LSTA program information is available at <http://statelibrarv.ncdcr.gov/ld/grants/lsta.html>. DOCUMENT OUTLINE Section 1, Program-Specific Information & Guidelines Section 2, Application Instructions Section 1, PROGRAM-SPECIFIC INFORMATION & GUIDELINES GRANT PURPOSE The purpose of this grant program is to enable eligible public libraries to join the NC Cardinal consortium, a public library shared catalog and statewide library card project. This grant program supports the implementation of North Carolina's Library Services & Techno/ogv Act Five-Year Plan 2013-2017. More information about NC Cardinal is available at <http:/ /statelibrary. ncdcr .gov/ld/services/nccard ina!. html>. ELIGIBLE LIBRARIES Public libraries that qualify for grants from the Aid to Public Libraries Fund are eligible to apply. PREPARATION Applicants must understand the information and requirements in the 2014-2015 Genera! Information & Provisions document. NC Cardinal LSTA Grant applicants must agree to: • Participate in the NC Cardinal consortium and share their bibliographic and patron databases; • Participate in NC Cardinal consortium decision making and abide by consortium decisions; • Provide in-person services to all patrons of NC Cardinal libraries in the same manner as to their own patrons; and e Allow the use of the library name in NC Cardinal official documents and informational sites. GRANT FUNDS Grant awards will vary depending on the library's migration requirements. Libraries will not request a specific funding amount. No expenditures of grant funds may be made until after the library representatives and the State Librarian sign the grant agreement. A library may not sign an agreement with a service provider until the NC Cardinal LSTA Grant agreement is fully executed. MATCHING FUNDS No local matching funds are required. AllOWABlE EXPENDITURES NC CardinallSTA Grants will provide funds for the library to migrate its automated system data into NC Cardinal, to receive training in using NC Cardinal, to access the NC Cardinal services subscription, and to make other expenditures determined by the State Library to be necessary for a successful migration. NC Cardinal LSTA Grant, 2014-2015 Section 2, Application Instructions Page 1 of4 UNALLOWABLE EXPENDITURES Grant funds may not be used for administrative "overhead" or indirect costs. APPLICATION PROCESS To be considered for funding, EZ Grants require a complete application that must be received at the State Library by 5:00 p.m. on February 28, 2014. SELECTION CRITERIA See the 2014-2015 General Information & Provisions document for specific selection criteria. In the event that funds or program capacity are not available to support all public libraries that apply, applicants will be selected based on the following criteria: • Previous indication of interest in NC Cardinal through submission of the Statement of Interest (December 2009); • Expiration date of the library's automated system contract; • Scope and complexity of the library's migration requirements; and • Other circumstances affecting the library as determined by the State Library. Section 2, APPLICATION INSTRUCTIONS • Understand the 2014-2015 General Information & Provisions and the Program-Specific Information & Guidelines in Section 1 of this document; contact the State Library with any questions. • Use the online NC Cardinal LSTA Grant Application to provide responses to the questions listed below. • Provide additional/supplemental information, as needed. • Complete and submit the NC Cardinal Online Signature Page. • Email the signed NC Cardinal Online Signature Page as an attachment to LSTA@ncdcr.gov by 5:00p.m. on February 28, 2014. APPLICATION QUESTIONS-enter responses online in the NC Cardinal LSTA Grant Application. Library Information 1. Provide the following information. Library Name, Library Director, Email Address, Phone Number. 2. How many physical locations does your library have? (e.g., main library, branch buildings) 3. Do you have any branches that are open less than 18 hours or are unique in their setup (shared with a school for example)? ILS Information 4. What ILS do you currently use? (Polaris, TLC, Sirsi Symphony, Sirsi Horizon, etc.) 5. When does your current ILS contract expire? 6. What ILS functions are you currently using in addition to Cataloging and Circulation? • Acquisitions • Serials e Booking/Reserves • Telephony (automated phone calls for holds and overdues) e Other (please specify) 7. How many bibliographic records are currently in your ILS? (If you share an !LS with another library, include only bibliographic records at your locations.) 8. How many patron records are currently in your ILS? (If you share an ILS with another library, include only the number of patron records you would need migrated to a new system.) 9. What is the item barcode format and range for your library? (Your barcode vendor may be able to tell you the range of barcodes they have on record for you.) 10. What is the patron barcode format and range for your library? (Your barcode vendor may be able to tell you the range of barcodes they have on record for you.) NC Cardinal LSTA Grant, 2014-2015 Section 2, Application Instructions Page 2 of4 11. What is your annual circulation? (If you share an ILS with another library, include only the circulations for your library.) 12. Are you planning any projects between now and June 30, 2015 that would have a significant effect on your item or patron counts? If so, please explain. Third Party Information 13. Which vendor applications do you use? (RFID, self-check, print management, PC reservation, Zinio, LibraryThing, Novelist Select, etc.) 14. List the types of receipt and label printers you currently use. Please include manufacturer and model name/number. 15. Do you print spine labels and/or pocket labels? (both, neither, sheet feed, or continuous feed) IT Information 16. Who is your Internet Provider? 17. Are your public and staff computers on the same network within your branches? If you have a mix of configurations, please describe. 18. What is the average download and upload internet bandwidth, i.e. network speed, available for your computers at each of your locations? (for example 10 Mbps download and 800 Kbps upload) 19. Do you have firewalls at any or all of your locations? 20. Who has control over your firewall configurations? Special Circumstances 21. Are there any special circumstances that should be considered in determining your library's readiness or need to join NC Cardinal? NC CARDINAL ONLINE SIGNATURE PAGE, see sample on next page. The library director will receive an email with a PDF file of the filled in form. Print the em ailed PDF file, obtain the required signatures in blue ink, scan and email the signed NC Cardinal Online Signature Page as an attachment to LSTA@ncdcr.gov. NC Cardinal LSTA Grant, 2014-2015 Section 2, Application Instructions Page 3 of4 Board Meeting Agenda Item MEETING DATE: January 21,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Anderson Creek Park Site Improvements-CHANGE ORDER REQUESTED BY: Carl Davis, Parks and Recreation REQUEST: Parks and Recreation request the approval of Change Order 1 for the Anderson Creek Park Site Improvement project (CP1203). The change order increases the contract with Compedium Contracting by $6,110. The increase is due to the need to demolish an existed structure at the site the could cause liability issues due to disrepair and the construction of a bridge leading to the playground area. The increase in the contract due to the change order is still within the project budget. Contract is financed through the Parks and Recreation Trust Fund. The County will be refunded 100%. COUNTY MANAGER'S RECOMMENDATION: C:\Users\cdavis\Documents\Agenda Forms\agendaform2014-AC park change order 1.doc 1 of 1 Page Change Order No.! Date of Issuance: .....;1..:.:..2/~0_;:4/~2-=-0 1:..:3:__ _____ _ Effective Date: ------------------------------- Project: Anderson Creek Park jOwner: County of Harnett Owner's Contract No.: Contract: Anderson Creek Park -Phase 1 Site Improvements Date of Contract: September 16,2013 (NTP) Contractor: Compendium Contracting, LLC Engineer's Project No.: 2011 0206.00.RA The Contract Documents are modified as follows upon execution of this Change Order: Description: Construct a 4' x 18' man bridge with handrails out of treated dimensional lumber-$2,360.00 Demolition of existing wood structure along granite screening walkway-$3,750.00 Attachments (list documents supporting change): Compendium Contracting LLC, Estimate dated 11125/2013, Estimate# 1074 Compendium Contracting LLC, Estimate dated 11105/2013, Estimate #1073 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: $351,075.90 Original Contract Times: 0 Working days rg] Calendar days Substantial completion (days or date): 180 days 3115/2014 Ready for final payment (days or date): 180 days 3115/20 I 4 [Inorease] [Decrease] from pre>liously appro'led [Inerease] [Decrease] from pre•tiously appre•red Change Orders Chaage Orders No. to No. No. to No. __ . Contract Price prior to this Change Order: $351 075.90 Increase of this Change Order: $ 6110.00 Substantial completion (days): Ready for final payment (days): Contract Times prior to this Change Order: Substantial completion (days or date ):N "-'"'"""A"----- Ready for final payment (days or date ):N ~~A~-- fincrease 1 fDecrease l of this Change Order: Substantial completion (days or date): ~N"'"""A,__ __ _ Ready for final payment (days or date): "'"N""-A"'"---- Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days or date): 180 days 3/15/2014 $357 185.90 Ready for fmal payment (days or date): 180 days 3/15/2014 REBy·.cillhMENlJE~ "· '\-A ABy~.CEPTED: ACC~TED: ~ _li!~l::.~l By: JJ..o,N,& r_l9,.t, ~lal~ Engineer (Autho · d Signature) 1 Owner (Authorized Signature) Contractor (Authorized Signature) Date: \2. 3 Date: Date: \d It :1\ 13 Approved b un mg Agency (if applicable): Date:-------- COMPE I C~ C_) N T R i\ c: T I N C~ ---~LLC- po BOX3452 Sanford, NC 27331 Office# 919.718.0591 Fax# 919.718.0595 compendiumcontracting@gmail.com Add rip rap at end of storm drain pipes along granite screening walkway Demolition of existing wood structure along granite screening walkway Add rip rap along edge of granite screening walkway Storm Drain Pipe Replace Pipe at Dam Clear Vegetation on Dam Connect Walking Trail, Clear Vegetation Install Approx. 612 LF of granite screening walking trail Fence Subcontractor Stated no difference in Price between Red Cedar/Treated Pine We Recommend 1 Fence Section at each 12" Flared End Section on Granite Trail Provide additional 6" x 6" x 36" tall pressure treated bollards with cable at secondary gate 500 10 50 Anderson Creek Park Nursery Road Lillington, NC 3,750.00 25.00 1,875.00 8,750.00 5,750.00 8,200.00 8,900.00 135.00 40.00 Total 12,500.00 1,875.00 8,750.00 5,750.00 8,200.00 8,900.00 1,350.00 2,000.00 $54,275.00 COMPE DIU CONTRACT INC] ---~ l L C ---~------~--- PO BOX3452 San{ord, NC 27331 Office# 919.718.0591 Fax# 919.718.0595 compendiumcontractlng@gmail.com Construct a 4' x 18' manbrldge with handrails out of treated dimensional lumber Estimate ~ 1 ~ § R Name Z Aatlress ' j v \ c Anderson Creek Park -Nursery Road Lillington, NC Total $2,360.00 Board Meeting Agenda Item Agenda Item L/- MEETING DATE: January 21,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Seniors' Health Insurance Information Program (SHIIP) Grant REQUESTED BY: Department of Social Services REQUEST: The Department of Social Services request approval for the acceptance 0f $4,000.00 in grant funding through the Seniors' Health Insurance Information Program. No matching funds are required from the county to receive the grant. The grant will be to provide counseling activities and services through a contract provider to inform senior citizens of medical assistance benefits. Services include counseling Medicare beneficiaries and caregivers about Medicare, Medicare supplements, Medicare Advantage, Medicare Part D, and long-term care insurance. These efforts will make it possible to inform a greater percentage of the senior population potentially eligible for benefits. -------------------------------·------------------------------------ COUNTY MANAGER'S RECOMMENDATION: \\hcfile I \Dssusers\ppolinski\my documents\agendaform20 14.doc I of I Page Paul Polinski From: Cindy Milton Sent: To: Thursday, November 21, 2013 11:08 AM 'Narron, Rhonda B' Cc: Paul Polinski Subject: RE: MIPPA Contract Thank you so much making this grant funding available. I will be retiring Nov. 30 and our Interim Director will be Paul Polinski who will be working on completing this process-it has to be approved by the DSS Board and the Board of Commissioners prior to acceptance. Please resend the contract with Paul's name and we work to get it processed as quickly as possible. Cynthia T. Milton Director Harnett County DSS 910-814-6560 CONFIDENTIALITY NOTICE: The information contained in this message is legally privaleged and confidential information intended only for the use of the named recipient. If the reader of this message is not the intended recipient, you are now notified that any review, retransmission, dissemination or other use of, or taking any action in reliance upon, this message is strictly prohibited. If you have received this e-mail in error, please notify me immediately by return e-mail, delete all copies of this e-mail from all computers, and destroy any printed copies of this e-mail. Thank you. From: Narron, Rhonda B [mailto:rhonda.narron@ncdoi.gov] Sent: Wednesday, November 20, 2013 8:52AM To: Cindy Milton Subject: MIPPA Contract I am very pleased to finally announce that the contract for your 2013-2014 MIPPA grant award is attached. Please note the following regarding the processing of this document: );> Pages 4 & 15 -Signature pages Please ensure both pages are signed & dated by the appropriate signature authority. );> Page 4 -Agency information The agency address/ phone number & fax number shown on your contract must match what is shown for your agency in e-procurement; please let me know if any changes are needed here. );> Attachment B-Scope of Work Scope of Work is mandatory! Please describe how you plan to accomplish the deliverables listed in the Statement of Work. );> Attachment C -Budget 1 Use only budget categories listed, and please note that a budget narrative is required. Please describe how you plan to use these funds. Remember, we cannot pay for food, incentives ("giveaways"), and indirect charges. ~ Corrections No strikeouts, mark-throughs, etc. --Please contact me for any changes that need to be made prior to your execution of the contract. ~ Due Date Contracts should be postmarked by Monday, December 9th. This will allow us time to process any corrections that may arise. Please double-check your contract before submission and return your completed contracts to: Rhonda Narron Seniors' Health Insurance Information Program 11 South Boylan Avenue Raleigh, NC 27603 ~ Processing Once received at SHIIP, contracts will be signed by the SHIIP Director and the Senior Deputy Commissioner. A copy of the executed contract will be sent to you and the original will be sent to the Controller's Office to generate your payment. Should you wish to receive a contract with original signatures, please submit two signed originals and one will be returned to you. If you have any questions, or if I can be of any assistance, please don't hesitate to call or e-mail me. Rhonda B. Narron Office Manager/Administrative Assistant to Deputy Commissioner Braxton Seniors' Health Insurance Information Program (SHIIP) North Carolina Department of Insurance 11 South Boylan Avenue Raleigh, NC 27603 (919) 807-6903 Phone (919) 807-6901 Fax Rhonda.narron@ncdoi.gov 2 STATE OF NORTH CAROLINA COUNTY OF WAKE RQ 17276307 This Contract and its attachments shall be completed and returned to the Agency within 45 days of receiving the electronic document in order for the Agency to process the award and provide funds to the Grantee. The Grantee shall provide the agency with progress reports and a final report detailing the Grantee's use of State funds. This Contract is entered into by and between the North Carolina Department of Insurance, Division of SHIIP, hereinafter referred to as the .. Agency". and Harnett County/Barnett County DSS located in Harnett county, hereinafter referred to as the "Grantee··. referred to collectively as the ''Parties''. 1. Contract Documents: This Contract shall consist of the following documents, incorporated herein by reference: (I) This Contract (2) General Terms and Conditions for Public Sector Contracts (Attachment A) (3) Statement of Work (Attachment B) (4) Line Item Budget and Budget Narrative (Attachment C) (5) Certifications Regarding. Drug-Free Work-Place; Lobbying; and Debarment. Suspension and Other Responsibility Matters (Attachment D) These documents constitute the entire agreement between the Parties and supersede all prior statements or agreements. 2. Precedence Among Contract Documents: In the event of a conflict between or among the terms of the Contract Documents. the terms in the Contract Document with the highest relative precedence shall prevail. The order of precedence shall be the order of documents as listed in Paragraph I, above. with the first-listed document having the highest precedence and the last-listed document having the lowest precedence. If there are multiple Contract Amendments, the most recent amendment shall have the highest precedence and the oldest amendment shall have the lowest precedence. 3. Effective Period: This Contract is effective 10/17/2013 and terminates on 9/30/2014. 4. Grantee's Duties: The Grantee shall provide the services as described in Attachment B with the terms of this Contract and in accordance with the approved budget in Attachment C. The Grantee shall maintain and make available all records, papers, vouchers, books, correspondence or other documentation or evidence at reasonable times for review, inspection or audit by duly authorized officials of the Agency, the North Carolina State Auditor, or applicable federal agencies. The Grantee shall submit to the Agency all plans, reports, documents or other products that the Agency may require, in the form specified by the Agency, including at the least following: A) A final budget report of expenses incurred during the contract period date; B) A mid-year report ofthe contracted activities of the Grantee due by April30, 2014; C) A final comprehensive report within sixty (60) days of the project end date; due on or before November 30, 2014. 5. Agency's Duties: The Agency shall reimburse the Grantee for the costs of services and activities described in Attachment B and in accordance with the approved budget in Attachment C. The Agency shall monitor the Grantee for compliance with the terms of this Contract; and shall specify all reports and other deliverables required from the Grantee. The Agency shall pay the Grantee in the manner and in the amounts specified in the Contract Documents. The total amount paid by the Agency to the Grantee under this Contract shall not exceed $4.000.00. This amount consists of$4,000.00; CFDA # 93.071. [ X ] a. There are no matching requirements from the Grantee. [ ] b. The Grantee's matching requirement is$ __ . which shall consist of: [ ] In-kind [ ] Cash [ ] Cash and In-kind [ ] Cash and/or In-kind The contributions from the Grantee shall be source from non-federal funds. The total contract amount is $4,000.00. 6. Conflict oflnterest Policy: The Agency has determined that this Contract is not subject to NCGS 14-C-(J- 22 & 23. 7. Reversion of Unexpended Funds: Any unexpended grant funds shall revert to the Agency upon termination of this Contract. 8. Grants: The Grantee has the responsibility to ensure that all sub-grantees. if any. provide all information necessary to permit the Grantee to comply with the terms and conditions set forth in this Contract. 9. Payment Provisions: As provided in NCGS 143C-21 this Contract is an annual appropriation of$100.000 or less to or for the use of a non-profit corporation and payment shall be made in a single annual payment. 10. Contract Administrators: All notices permitted or required to be given by one Party to the other and all questions about the contract from one Party to the other shall be addressed and delivered to the other Party's Contract Administrator. The name, address, telephone number and fax number of the Parties· respective initial Contract Administrators are set out below. Either Party may change the name, address, telephone number and fax number of its Contract Administrator by giving timely written notice to the other Party. For the Agency: R. Van Braxton, Deputy Commissioner SHIIP Division 11 South Boylan A venue Raleigh, NC 27603 919-807-6900 9I9-807-6901 For the Grantee: Paul Polinski 3 I I Cornelius-Harnett Blvd. Lillington, NC 27546 Phone 910-814-6097 Fax 910-893-3445 11. Supplementation of Expenditures of Public Funds: The Grantee assures that funds received under this Contract shall be used only to supplement, not to supplant, the total amount of federal, state and local public funds the Grantee otherwise expends for SHIIP services and related programs. Funds received under this Contract shall be used to provide additional public funding for such services; the funds shall not be used to reduce the Grantee's total expenditure of other public funds for such services. 12. Disbursements: As a condition of this Contract, the Grantee acknowledges and agrees to make disbursements in accordance with the following requirements: a. Implement adequate internal controls over disbursements; b. Pre-audit all vouchers presented for payment to determine: Validity and accuracy of payment; Payment due date; Adequacy of documentation supporting payment: and Page 2 of 15 Legality of disbursement; c. Assure adequate control of signature stamps/plates; d. Assure adequate control of negotiable instruments; and e. Implement procedures to ensure that the account balance is solvent and reconcile the account monthly. 13. Outsourcing: The Grantee certifies that it has identified to the Agency all jobs related to the Contract that have been outsourced to other countries, if any. Grantee further agrees that it will not outsource any such jobs during the term of this Contract without providing notice to the Agency. 14. Executive Order# 24: NCGS 133-32 and Executive Order 24 prohibit the offer to. or acceptance by, any State Employee of any gift from anyone with a contract with the State. or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. 15. Audit: The Agency reserves the right to conduct an audit through the NCSMP Program Director. 16. Federal Certifications: The Grantee agrees to execute the following federal certifications that are attached to this agreement (applicable when receiving federal funds). A. Certification Regarding Lobbying. B. Certification Regarding Department. C. Certification Regarding Drug-Free Workplace Requirements. Page 3 of 15 17. Signature Warranty: The undersigned represent and waiTant that they are authorized to bind their principals to the terms of this agreement. In witness whereof, the Grantee and the Agency have executed this Agreement with one originaL which is retained by Agency. BY: Harnett County/ Harnett County DSS DATE: ____________________ _ Division of SHIIP, BY: R. Van Braxton Deputy Commissioner DATE: ______________________ _ Witness BY: Carla Obiol Senior Deputy Commissioner DATE: __________________ __ Contract is not executed until last signature is obtained. The Agency and the Grantee agree and understand that this contract is considered executed on the latest date of either the last signature on this agreement or the date of Department of Insurance's procurement electronic approval. [ r{(jJ£ 11-19-2013] Format reviewed & approved by Controller's Office THi~ ''·'"'IRUMENT KAS BEEN PREAUDI:, ,,_ 1~1/'-NNER REQUiRED BY THE LOG,-,. ·rcq!\IMENT BUDGET e,No FISC. ·•-'-"·' i'POLACT ~couNTY ,lt~ Page 4 of 15 Attachment A General Terms and Conditions DEFI:SITIO~S Unless indicated otherwise from the context, the following terms shall have the following meanings in this Contract. All definitions are from 9 NCAC 3M.OJ02 unless otherwise noted. If the rule or statute that is the source of the definition is changed by the adopting authority, the change shall be incorporated herein. ( 1) ''Agency"' (as used in the context of the definitions below) shall mean and include every public office, public officer or official (State or local. elected or appointed), institution, board, commtsston, bureau, council, department. authority or other unit of government of the State or of any county. unit, special district or other political subagency of government. For other purposes in this Contract. .. Agency·· ~hall mean the entity identified as one of the parties hereto. (2) .. Audit"" means an examination of records or financial accounts to veritY their accuracy. ( 3) ··certification of Compliance·· means a report provided by the Agency to the Office of the State Auditor that states that the Grantee has met the repmiing requirements established by this Subchapter and included a statement of certification by the Agency and copies of the submitted grantee reporting package. ( 4) •·compliance Supplement" refers to the North Carolina State Compliance Supplement. maintained by the State and Local Government Finance Agency within the North Carolina Department of State Treasurer that has been developed in cooperation with agencies to assist the local auditor in identifying program compliance requirements and audit procedures for testing those requirements. (5) '·Contract'' means a legal instrument that is used to reflect a relationship between the agency, grantee, and subgrantee. (6) "Fiscal Year" means the annual operating year of the non-State entity. (7) "Financial Assistance" means assistance that non-State entities receive or administer in the form of grants, loans, loan guarantees, property (including donated surplus property), cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance. Financial assistance does not include amounts received as reimbursement for services rendered to individuals for Medicare and Medicaid patient services. (8) ''Financial Statement'' means a report providing financial statistics relative to a given pmi of an organization's operations or status. (9) ''Grant" means financial assistance provided by an agency, grantee, or subgrantee to carry out activities whereby the grantor anticipates no programmatic involvement with the grantee or subgrantee during the performance of the grant. (1 0) ''Grantee·· has the meaning in NCGS 143C -6- 23(a)(2): a non-State entity that receives a grant of State funds from a State agency, depmiment or institution but does not include any non-State entity subject to the audit and other repmiing requirements of the Local Government Commission. For other purposes in this Contract, "Grantee'" shall mean the entity identified as one of the parties hereto. (I I) .. Grantor·· means an entity that provides resources. generally financial. to another entity in order to achieve a specified goal or objective. (12) ·'Non-State Entity .. has the meaning in NCGS 143C-J-l(d)(l8): Any ofthe following that is not a State agency: An individual. a firm. a partnership, an association, a county, a corporation. or any other organization acting as a unit. The term includes a unit of local government and public authority. (13) "Public Authority'' has the meaning in NCGS 143C-l-l(d)(22): A municipal corporation that is not a unit of local government or a local governmental authority, board, commission. counciL or agency that (i) is not a municipal corporation and (ii) operates on an area, regional, or multiunit basis, and the budgeting and accounting systems of which are not fully a part of the budgeting and accounting systems of a unit oflocal government. (14) "Single Audif' means an audit that includes an examination of an organization's financial statements. internal controls, and compliance with the requirements of Federal or State awards. (15) ''Special Appropriation" means a legislative act authorizing the expenditure of a designated amount of public funds for a specific purpose. (16) "State Funds" means any funds appropriated by the North Carolina General Assembly or collected by the State of North Carolina. State Page 5 of 15 funds include federal financial assistance received by the State and transferred or disbursed to non-State entities. Both Federal and State funds maintain their identity as they are subgranted to other organizations. Pursuant to NCGS 143C-6-23(a)(l), the terms .. State grant funds'· and '·State grants'' do not include any payment made by the Medicaid program, the Teachers' and State Employees' Comprehensive Major Medical Plan, or other similar medical programs. ( 17) ··subgrantee" has the meaning in NCGS 143C-6-23(a)(3): a non-State entity that receives a grant of State funds from a grantee or from another subgrantee but does not include any non-State entity subject to the audit and other reporting requirements of the Local Government Commission. ( 18) .. Unit of Local Government" has the meaning in NCGS 143C-I-I(d)(29): A municipal corporation that has the power to levy taxes. including a consolidated city-county as defined by NCGS 1 608-2( I). and all boards. agencies. commissions. authorities. and institutions thereof that are not municipal corporations. Relationships of the Parties Independent Contractor: The Grantee is and shall be deemed to be an independent contractor in the performance of this Contract and as such shall be wholly responsible for the work to be performed and for the supervision of its employees. The Grantee represents that it has, or shall secure at its own expense, all personnel required in performing the services under this agreement. Such employees shall not be employees of, or have any individual contractual relationship with, the Agency. Subcontracting: The Grantee shall not subcontract any of the work contemplated under this Contract without prior written approval from the Agency. Any approved subcontract shall be subject to all conditions of this Contract. Only the subcontractors or subgrantees specified in the contract documents are to be considered approved upon award of the contract. The Agency shall not be obligated to pay for any work performed by any unapproved subcontractor or subgrantee. The Grantee shall be responsible for the performance of all of its subgrantees and shall not be relieved of any of the duties and responsibilities ofthis Contract. Subgrantees: The Grantee has the responsibility to ensure that all subgrantees, if any, provide all information necessary to permit the Grantee to comply with the standards set forth in this Contract. Assignment: ... No assignment of the Grantee's obligations or the Grantee's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, the State may: (a) Forward the Grantee's payment check(s) directly to any person or entity designated by the Grantee, or (b) Include any person or entity designated by Grantee as a joint payee on the Grantee's payment check(s). In no event shall such approval and action obligate the State to anyone other than the Grantee and the Grantee shall remain responsible for fulfillment of all contract obligations. Beneficiaries: Except as herein specifically provided otherwise. this Contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Contract and all rights of action relating to such enforcement. shall be strictly reserved to the Agency and the named Grantee. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of the Agency and Grantee that any such person or entity, other than the Agency or the Grantee, receiving services or benefits under this Contract shall be deemed an incidental beneficiary only. Indemnity Indemnification: The Grantee agrees to indemnify and hold harmless the Agency, the State of North Carolina, and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Grantee in connection with the performance of this Contract. Default and Termination Termination by Mutual Consent: The Parties may terminate this Contract by mutual consent with 60 days notice to the other party, or as otherwise provided by law. Termination Without Cause: The Agency may terminate this contract without cause by giving 60 days written notice to the Contractor. In that event, all finished or unfinished deliverable items prepared by the Contractor under this contract shall, at the option of the Agency, become its property and the Contractor shall be Page 6 of 15 entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Termination for Cause: If, through any cause, the Grantee shall fail to fulfill its obligations under this Contract in a timely and proper manner, the Agency shall have the right to tem1inate this Contract by giving written notice to the Grantee and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Grantee under this Contract shall. at the option of the Agency, become its property and the Grantee shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Grantee shall not be relieved of liability to the Agency for damages sustained by the Agency by virtue of the Grantee's breach of this agreement, and the Agency may withhold any payment due the Grantee for the purpose of setoff until such time as the exact amount of damages due the Agency from such breach can be determined. Waiver of Default: Waiver by the Agency of any default or breach in compliance \\ith the terms of this Contract by the Grantee shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Contract unless stated to be such in writing, signed by an authorized representative of the Agency and the Grantee and attached to the contract. Availability of Funds: The parties to this Contract agree and understand that the payment of the sums specified in this Contract is dependent and contingent upon and subject to the appropriation, allocation. and availability of funds for this purpose to the Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action. nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisiOns, representations, guarantees, and warranties contained herein shall survive the contract expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable federal or state statutes of limitation. Health Insurance Portability and Accountability Act (HIP AA): The Contractor agrees that, if the Agency determines that some or all of the activities within the scope of this contract are subject to the Health Insurance Portability and Accountability Act of 1996. P.L. 104-91. as amended ("HIPAA"), or its implementing regulations. it will comply with the HIPAA requirements and will execute such agreements and practices as the Agency may require to ensure compliance. Executive Order # 24: "By Executive Order 24, issued by Governor Perdue. and NCGS 133-32, it is unlawful for any vendor or contractor ( i.e. architect, bidder, contractor, construction manager, design professionaL engineer, landlord, offeror, seller, subcontractor, supplier, or vendor), to make gifts or to give favors to any State employee of the Governor's Cabinet Agencies (i.e., Administration, Commerce, Correction, Crime Control and Public Safety. Cultural Resources. Environment and Natural Resources. Health and Human Services. Juvenile Justice and Delinquency Prevention. Revenue, Transportation, and the Office of the Governor). This prohibition covers those vendors and contractors who have a contract with a governmental agency: or have performed under such a contract within the past year: or anticipate bidding on such a contract in the future. For additional information regarding the specitic requirements and exemptions, vendors and contractors are encouraged to review Executive Order 2..f and NCGS Sec. 133-32. Executive Order 24 also encouraged and invited other State Agencies to implement the requirements and prohibitions of the Executive Order to their agencies. Vendors and contractors should contact other State Agencies to determine if those agencies have adopted Executive Order 24.'' Intellectual Property Rights Copyrights and Ownership of Deliverables: All deliverable items produced pursuant to this Contract are the exclusive property of the Agency. The Grantee shall not assert a claim of copyright or other property interest in such deliverables. Compliance with Applicable Laws Compliance with Laws: The Grantee shall comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority. Page 7 of 15 Equal Employment Opportunity: The Grantee shall comply with all federal and state laws relating to equal employment opportunity. Confidentiality Confidentiality: Any information, data, instruments, documents. studies or reports given to or prepared or assembled by the Grantee under this agreement shall be kept as confidential and not divulged or made available to any individual or organization without the prior written approval of the Agency. The Grantee acknowledges that in rece1vmg, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Contract. Oversight Access to Persons and Records: The State Auditor 5hall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with NCGS 147- 64.7. Additionally. as the State funding authority. the Agency and all applicable federal agencies or their agents shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of the Agency. State basic records retention policy requires all grant records to be retained for a minimum of five years or until all audit exceptions have been resolved. whichever is longer. If the contract is subject to federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action. or other action involving this Contract has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five- year period described above, whichever is later. Miscellaneous Choice of Law: The validity of this Contract and any of its terms or provisions. as well as the rights and duties of the parties to this Contract, are governed by the laws of North Carolina. The Grantee. by signing this Contract, agrees and submits, solely for matters concerning this Contract. to the exclusive jurisdiction of the courts of North Carolina and agrees, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Contract and all transactions and agreements relating to it. and their situs and forum. shall be Wake County, North Carolina, where all matters, whether sounding in contract or tort. relating to the validity, construction, interpretation, and enforcement shall be determined. Amendment: This Contract may not be amended orally or by performance. Any amendment must be made in written form and executed by duly authorized representatives of the Agency and the Grantee. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Contract violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Contract shall remain in full force and effect. Headings: The Section and Paragraph headings in these General Terms and Conditions are not material pmis of the agreement and should not be used to construe the meaning thereof. Time of the Essence: Time is of the essence in the performance ofthis Contract. Key Personnel: The Contractor shall not replace any of the key personnel assigned to the performance of this contract without the prior written approval of the Agency. The term "'key personnel" includes any and all persons identified as such in the contract documents and any other persons subsequently identified as key personnel by the written agreement of the parties. Care of Property: The Grantee agrees that it shall be responsible for the proper custody and care of any property fumished to it for use in connection with the performance of this Contract and will reimburse the Agency for loss of, or damage to, such property. At the termination of this Contract, the Grantee shall contact the Agency for instructions as to the disposition of such property and shall comply with these instructions. Travel Expenses: Reimbursement to the Grantee for travel mileage, meals, lodging and other travel expenses incurred in the performance of this Contract shall be reasonable and supported by documentation. State rates should be used as guidelines. International travel shall not be reimbursed under this Contract. Page 8 of 15 Sales/Use Tax Refunds: If eligible, the Grantee and all subgrantees shall: (a) ask the North Carolina Department of Revenue for a refund of all sales and use taxes paid by them in the performance of this Contract, pursuant to NCGS 105-164.14; and (b) exclude all refundable sales and use taxes from all repmiable expenditures before the expenses are entered in their reimbursement reports. Advertising: The Grantee shall not use the award of this Contract as a pa1i of any news release or commercial advertising. Page 9 of 15 Attachment B For the period 10/17/2013-9/30/2014 Statement of Work Grantee: Harnett County/Harnett Countv DSS This statement should be a short summary describing what the Grantee does and how the Grantee will use these funds. The terms of the contract between the SHIIP office and the agencies require local programs meet these goals for SFY2014. The uses ofthese funds are not limited to but MUST include the following activities: 1) Coordinate a plan to enhance counseling, enrollment services and partnership building in the local county to Medicare beneficiaries regarding Low Income Subsidy (LIS) and Medicare Savings Programs (MSP); 2) Must submit counseling and enrollment assistance data to the SHIIP office in Raleigh or through SHIPtalk website.: SCOPE OF WORK: (Maximum 2 pages) Page 10 of 15 SCOPE OF WORK: cont. Page 11 of 15 Attachment C For the period 10/17/2013-9/30/2014 Line Item Budget and Budget Narrative Using the budget line items listed below, please provide a budget and a short narrative on how you plan to spend the funding amount reflected in the contract. Allowable expenses include telephone, postage, salary/stipends. equipment purchases, internet services. etc. New CMS regulations stipulate that federal dollars cannot be used to purchase food; if any of your outreach events includes food, it must be paid for from other existing agency funds. Additionally, please note that indirect charges will not be allowed under this contract. All budgets must be approved by the Agency. Grantee Name: Harnett County/Harnett Countv DSS Grantee Name: Harnett County/Harnett County DSS Budget Amount Contractual Construction Supplies Equipment Other Travel Personnel Fringe Total 4,000.00 Narrative: Pagel2ofl5 Attachment D Certifications Regarding, Drug-Free Work-Place; Lobbying; and Debarment, Suspension and Other Responsibility Matters 1. Drug-Free Work-Place The undersigned (authorized official) certifies that it will provide a drug-free workplace in accordance with the Drug- Free Work-Place Act of 1988. 45 CFR Part 76, subpart F. The certification set out below is a material representation of fact upon which reliance will be placed when awarding the grant. False certification or violation of the certification shall be grounds for suspension of payments. suspensions or termination of grants or government \Vide suspension or debarment. The grantee ceiiifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession. or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about- ( 1) The dangers of drug abuse in the workplace: (2) rhe grantee ·s policy of maintaining a drug-free workplace; (3) Any aYailable drug counseling. rehabilitation. and employee assistance programs: and ( 4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace: (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): above; (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will- ( I) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing. within 10 calendar days after receiving notice under subparagraph (d)(2), above, from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice. including position title, to Agency on whose grant activity the convicted employee was working. Notices shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2). above, with respect to any employee who is so convicted- ( 1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements ofthe Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State. or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). The grantee certifies that, as a condition of the grant, it will not engage in the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance in conducting any activity with the grant. Page 13 of 15 2. Lobbying Title 31 of the United States Code, Section 1352. entitled .. Limitation on use of appropriated funds to int1uence certain Federal contracting and financial transactions," generally prohibits recipients of Federal grants and cooperative agreements from using Federal (appropriated) funds for lobbying the Executive or Legislative Branches of the Federal Government in connection with a SPECIFIC grant or cooperative agreement. Section 1352 also requires that each person who request or received a Federal grants or cooperative agreement must disclose lobbying undertaking with non-Federal (non-appropriated) funds. These requirements apply to grants and cooperative agreements EXCEEDING $100,000 in total costs ( 45 CFR Part93 ). The undersigned (authorized official) ce11ifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency. a member of Congress, any officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract. the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement. and the extension. continuation, renewal, amendment. or modification of any Federal grant. loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for intluencing or attempting to int1uence an ofticer or employee of any agency. a Member of Congress. an officer or employee of Congress. or an employee of a Member of Congress in connection with this Federal contract. grant. loan or cooperative agreement. the undersigned shall complete and submit Standard Form- LLL. .. Disclosure of Lobbying Activities.·· in accordance \Yith its instructions: (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts. subgrants. contracts and contracts under grants. loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This ce11ification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10.000 and not more than $100,000 for each such failure. 3. Debarment, Suspension and Other Responsibility Matters NOTE: In accordance with 45 CFR Part 76, amended June 26, 1995, any debarment. suspension, proposed debarment or other government wide exclusion initiated under the Federal Acquisition Regulation (FAR) on or after August 25, 1995, shall be recognized by and effective for Executive Branch agencies and participants as an exclusion under 45 CFR Part 76. (a) Primary Covered Transactions The undersigned (authorized official) certifies to the best of his or her knowledge and belief, that the applicant, defined as the primary participant in accordance with 45 CFR Part 76, and its principals: (1) are not presently debarred, suspended. proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (2) have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Page 14 of 15 (3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (FederaL State. or local) with commission of any ofthe offenses enumerated in paragraph (a)(2) of this certification; and (4) have not within a 3-year period preceding this application/proposal had one or more public transactions (FederaL State. or local) terminated for cause or default. Should the applicant not be able to provide this certification, an explanation as to why should be placed under the assurances page in the application package. {b) Lower Tier Covered Transactions The applicant agrees by submitting this proposal that it will include, without modification. the following clause titled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion--Lower Tier Covered Transaction" (Appendix B to 45 CFR Part 76) in all lower tier covered transactions (i.e., transactions with subgrantees and/or contractors) and in all solicitations for lower tier covered transactions: Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion--Lower Tier Covered Transactions (I) The prospective lower tier participant ceiiities by submission of this proposal. that neither it nor its principals 1s presently debarred, suspended. proposed for debarment declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lo\ver tier participant is unable to certify to any of the statements in this certification. such prospective participant shall attach an explanation to this proposal. Signature of Authorized Certifying Official Title ~~vu<~~~v Grantee Name Date Submitted Harnett County/Harnett County DSS Page 15 of 15 Board Meeting Agenda Item Agenda Item '-/-:Z MEETING DATE: January 21,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Recommended Changes to Personnel Ordinance Regarding Petty Leave REQUESTED BY: Kimberly Honeycutt, Finance Officer REQUEST: Request that the Board approve recommended changes to the Personnel Ordinance Article VI, § 20, regarding Petty Leave. These changes are: • Grant full use of the 14 hours on January 1st of each year instead of prorating the leave over the calendar year; • Allow petty leave to be combined with other types ofleave; and • Change the expiration of unused petty leave from December 31st to November 30th. Please refer to attachment. FINANCE OFFICER'S RECOMMENDATION: Yes COUNTY MANAGER'S RECOMMENDATION: Current Policy: Section 20. Petty Leave An employee of the County shall be allowed seventy (70) minutes per month or fourteen (14) hours per year petty leave with pay over and above sick leave or vacation leave with pay. An employee may take petty leave in increments of fifteen (15) minutes up to a maximum of three (3) hours, with the permission of the supervisor. Petty Leave may not be used in conjunction with any other leave. Petty Leave is not a right which an employee may demand but a privilege granted by the Board of Commissioners. Petty leave will be in addition to any other leave which the County employees may earn and accumulate, but it will not accumulate beyond the end of a calendar year. Employees are encouraged to not accumulate petty leave because there is no guarantee that it will be granted before the end of the calendar year. Petty leave is granted for personal matters which cannot be transacted outside of office hours, time lost reporting to work, medical appointments and absences due to adverse weather conditions. Recommended Change: (changes are underlined) Section 20. Petty Leave All full time regular employees of the County shall be allowed fourteen (14) hours per year of petty leave with pay over and above sick leave or vacation leave with pay. Beginning January 1 of each calendar year employees will receive fourteen (14) hours of petty leave. Employees hired after January will receive petty leave on a prorated basis effective the first day of the month following the date of hire. An employee may take petty leave in increments of fifteen (15) minutes up to a maximum of three (3) hours. Petty leave must be arranged and approved by the supervisor to avoid any disruption in the functioning of the employee's work area. Approved petty leave may be used in conjunction with any other leave. Petty Leave is not a right which an employee may demand but a privilege granted by the Board of Commissioners. Petty leave will be in addition to any other leave which County employees may earn, and any unused petty leave balances will expire on November 30 of each calendar year. Any unused petty leave balances will be forfeited and will not carry over from one year into the next. All petty leave taken in November must be recorded no later than the December payroll. Employees are encouraged not to accumulate petty leave because there is no guarantee that it will be granted before the end of November 30. C:\Users\gwheeler\AppData \Locai\M icrosoft\ Windows\ Temporary Internet Files\Content. Outlook\Z5TP9EAN\Petty Leave Ordina nee Change January 2014.docx Agenda Item 6 January 21, 2014 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. AGRICULTURAL ADVISORY BOARD We have a vacancy for on this board for District 4. BOARD OF ADJUSTMENT We have a vacancy for an alternate member on this board for District 1. TOWN OF ANGIER PLANNING BOARD-ETJ MEMBER Town of Angier Board of Commissioners recommends appointment of Danny Honeycutt of 31 Chasewood Drive as a member of the Town of Angier Planning Board and an alternate of the Town of Angier Board of Adjustment. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 3. Bryan A very recently resigned recently. We currently have a vacancy for a regular member in District 5. JUVENILE CRIME PREVENTION COUNCIL The Council is requesting the appointment of Police Chief Frankie Powers to serve on the council in the position of Police Chief which is required by NCGA 143B-543. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. Page 1 -Appointments R.H. Ellington Mayor January 14, 2014 Harnett County Manager's Office Attn: Gina Wheeler P.O. Box 759 Lillington, NC 27546 Dear Ms. Wheeler, Town of Angier P.O. Box278 Angier, NC 27501 919-639-2071 Coley B. Price Manager This letter is to advise you that on December 3, 2013, the Town of Angier Board of Commissioners unanimously recommend the following ETJ appointment. Town of Angier Planning Board: Town of Angier Board of Adjustment Alternative: Danny Honeycutt 31 Chasewood Drive Angier, NC 27501 Term -December 31, 2013 -December 31, 2015 Two Year Term Please forward the Town's recommendation to the Harnett County Board of Commissioners for their consideration. I have attached a copy of the application for review. Should you have any questions regarding this matter, please feel free to contact me at 919-639-2071. Sincerely, ~d:iij d. fl~ Betty S. Pearson Deputy Town Clerk Enclosures Post Office Box 278 • Angier, North Carolina 27501-0278 • (919) 639-2071 APPliCATION TO SERVE ON AN ADVISORY BOARD APPOINTED BY THE TOWN Of ANGIER BOARD Of COMMISSIONERS The Town of Angier appreciates your interest in serving on a Board and requests that you complete the following application. This application requests general information based on your interest in applying for a Board for the Town of Angier. Applicant Name Date of Application: /.L_; ;(;';_ HomeAddress: 31 f&se~ 'JJr ~,{, /lie 2'157:1( Street Address, Town, Zrp i:le In order to consider this application and provide a sense of balance to the various Boards, the Town of Angier requests that the following information be provided: Date of Birth _j_}AJ.j/fl/( Male: £Y" Female: o Do you reside within the Town Limits of Angier: Yes o No It'" Months Please indicate your preference by the number (first choice being "1") and choose. Town of Angier Advisory Boards Planning Board __ Library Board __ ABC Board. ___ _ Ethics Guidelines for Town Boards (Please check if you agree) cYYes, if appointed, I pledge to comply with the following ethics guidelines for boards as adopted by the Town of Angier. Members of boards shall not discuss, advocate, or vote on any matters in which they have a conflict of interest or an interest which reasonably might appear to be in conflict with the concept of fairness in dealing with public business. A conflict of interest or a potential conflict occurs if a member has a separate, private, or monetary interest, either direct or indirect, in any issue or transaction under consideration. Any member who violates this provision may be subject to removal from the board. If the board believes he/she has a conflict of interest, then the member should ask the board to be excused from voting. The board should then vote on the question on whether or not to excuse the member making the request. In cases where the individual member or the board establishes a conflict of interest, then the board member shall remove themselves from the voting area. Any board member may seek the counsel of the Town Attorney on questions regarding the interpretation of these ethics guidelines or other conflict of interest matters. The interpretation may include a recommendation on whether or not the board should excuse himself/herself from voting. The board may request the Town Attorney to respond in writing. Please provide a brief summary outlining why you wish to serve on a board youJ:l.ave in:cateq. ~ ! Jj =' tvl.1cdd.. J,-tr/ .@ h,{/2. beO£t' c2vr fawn , Please return form to: Angier Town Clerk, P.O. Box 278, Angier, NC Or FAX (919) 639-6130 Date Received: ______ _ Wendy Butcher DEPARTMENT OF PUBUC SAFETY I'MVatt J>f!On:CT. PRa>ARl. 311 Cornelius Harnett Blvd. Lillington, North Carolina 27 546 January 6, 2014 Joe Miller Chairman County Commissioners PO Box 759 Lillington, NC 27546 Dear Chairman: The Harnett County Juvenile Crime Prevention Council is requesting that Police Chief Frankie Powers be appointed to serve on the council in the position of police chief. This position was previous held by the Dunn police chief. This position is required by NCGA l43B-543. The council would like to recommend Frankie Powers be appointed to the Harnett County Juvenile Crime Prevention Council to serve in the position of police chief. Sincerely, ')/ ~~ JV W~YButcher JCPC Chair updated 1/07/2014 Harnett County Department of Public Health Agenda Item 2 Activities Summary PLANNING SERVICES REPORT December 2013 Monthly Status Report For Planning, Inspections & Central Permitting Fiscal Year 2013-2014 2 Table of Contents I. Revenue Breakdown Inspections: Inspection Revenue…………………………………………………………………….….3 Planning: Activity Report…………………………….……………………………………….………..4 Planning Revenue…………………………….……………………………….……………9 Cell Tower Revenue…………………………………………………………….…….…..10 Recreational Fees……………………………………………………………….…….…..11 A.M.P.I. ……………………………………………………………………………….…....12 Environmental Health: E-Health Revenue…………………………………………………………………….…..13 Food & Lodging Revenue………………………………………………………………...14 Public Utilities: Public Utilities Revenue……………………………………………………………..…….15 Fire Marshall: Fire Marshall Revenue……………………………..………………………………….…..16 II. Applications & Permits Permits: Permits Issued By Month………………….…….…………………………………..…....17 Permits by SFH/Manufactured Homes…………………………………………………..18 Valuations: Permit Valuations……………………………….…………………………….….…….…..19 III. Township Information: Recreational Fee ……………………………………………………………………………..….....20 Lots…………………………………….….……………………………………………………..……21 Applications………………….……….………………………………………………………..…....22 3 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $137,669 $116,790 $65,855 $80,112 $70,145 $82,664 $64,481 $88,041 $89,842 $96,144 $111,329 $116,899 $1,119,971 FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119 FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594 FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412 FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912 FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862 FY 13-14 $127,150 $112,368 $61,868 $78,174 $61,113 $40,752 $-$-$-$-$-$-$481,425 Inspection Revenue FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 4 Planning Activity Report For December 2013 Board Of Adjustments Appeal Cell Tower Swmh / Dwmh PUD Commercial Variance Total Monthly 3 1 4 Year To Date 0 5 2 0 13 1 21 Recreational Fees For Major Subdivisions Townships Total For Month Year To Date Total (since f.y. 06) Anderson Creek $ - $ - $ 937,000.00 Averasboro $ - $ - $ 6,500.00 Barbecue $ - $ 73,000.00 $ 323,000.00 Black River $ - $ - $ 29,500.00 Buckhorn $ - $ - Duke $ - $ - Grove $ - $ - Hectors Creek $ - $ - $ 58,500.00 Johnsonville $ - $ - $ 191,500.00 Lillington $ - $ - Neills Creek $ - $ - Stewarts Creek $ - $ - $ 77,500.00 Upper Little River $ - $ - $ 49,000.00 Totals $ - $ 73,000.00 $ 1,672,500.00 Preliminary Major Subdivisions Townships Number Of Subdivisions By Month Number of Lots By Month YTD Anderson Creek Approved 186 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 0 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 16 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Preliminary Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 0 0 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 2 202 Reviewed & Placed On Hold 0 0 5 Final Major Subdivisions Townships Number Of Subdivisions Number of Lots By Month YTD Anderson Creek Approved 39 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 88 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 0 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 7 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Final Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 0 0 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 7 134 Reviewed & Placed On Hold 0 0 Minor Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 2 2 Year To Date Number Of Subdivisions Number Of Lots Approved 30 41 Exempt Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 11 19 Year To Date Number Of Subdivisions Number Of Lots Approved 65 120 6 Flood Zone Permits Issued Monthly 0 Year To Date 1 Zoning Inspections Monthly 18 Year To Date 163 Manufactured Home Park License Issued Monthly Number Of Parks Number Of Lots Approved 11 153 Year To Date Number Of Parks Number Of Lots Approved 56 876 Manufactured Home Park Inspections Monthly Number Of Inspections 16 Year To Date Number of Inspections 94 Rezoning Requests Monthly Type Of Request P.B. Action C.C. Action NONE Approved Approved Denied Denied Year To Date Total Number Of Requests P.B. Action C.C. Action 1 1 Approved Approved 1 Denied Denied Text Amendments Monthly 0 Year To Date 4 Violations Monthly Complaints Resolved Pending 5 2 3 Year To Date Complaints Resolved Pending 36 19 17 Commercial Site Plan Reviews Monthly 1 Year To Date 10 Abandoned Mobile Home Project Initiative (A.M.P.I) Monthly S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 0 Removed 0 0 0 Year To Date S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 0 Removed 0 0 0 7 Special Project Activity December 2013 New  Staff has been working on text amendments to clean up UDO that is going to the Harnett County Planning Board. (See below under Planning Board Meeting)  The following subdivisions have been at to the state system by NC DOT. 1. Persimmon Hill 2. Woodshire 3. Forest Oaks 4. Carolina Oaks Ongoing  Staff has completed a draft version of a Firearms Discharge Ordinance.  The Fort Bragg Regional Alliance, Sustainable Growth Management Strategy, should be producing its final product soon (Ray Road & Overhills Road) Staff Reviewing Commercial Site Plans for: New 1. Anderson Creek Commercial Complex 2. DT’s Marine Repair 3. Campbell University Weight Room at Football Field House 4. Anderson Creek Charter School Ongoing 5. Army Medical Building (Hwy 87) 6. Auto Zone (Hwy 87) 7. NW Harnett Volunteer Fire Dept. Hold  Neill’s Creek Land Use Plan. (See Above)  Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area Plan.  Development of the Problem Properties Task Force (No funding approved for FY:2013) 8 Upcoming Harnett County Planning Board Meeting: Monday, January 6, 2014 Proposed Text Amendments: Requested by: Harnett County Planning Services, Unified Development Ordinance, 1. Article II Section 5.0 “Nonconforming Sign” 2. Article IV Section 13.0 “Military Corridor Overlay District” 3. Article V Section 11.0 “Other Uses” 4. Article VII Section 2.0 “Street & Tree Standards”; Section 10“Sign Requirements” 5. Article XI Section 5.0 “Board of Adjustment” 6. Article XII Section 5.0 “Variances” 7. Article XIV “Definitions & Certifications” Harnett County Board Of Adjustment Meeting: Monday, January 13, 2014 Conditional Use 1. BA-CU-01-14. AAMH Inc. C/O Ahmed M. Abadi / Glenn, Robert. A Café in an RA-20R Zoning District; Johnsonville Township; PIN # 9565-97-8475.000; NC Hwy 24. 2. BA-CU-01-14. Hanson Aggregates SE, LLC-Gardner / Garvey, Jack. Expansion of Existing Mining Business; Anderson Creek and Stewart’s Creek Township; RA-30; RA-20R & Conservation Zoning District; PIN #’s 0548-53-8059.000(Winston & Wells property); 0548-62-9968.000(Matthews & Hardee property); 0548-63- 5162.000 (Matthews property); 0548-73-7160.000 (Norris property); 0548-85-5432.000 (Becker Minerals property); 0548-94-4094.000 (Becker Minerals property); 0548-83-5334.000 (Becker Minerals property); Intersection of SR # 2072 (McNeill Hobbs Road) & NC Hwy 210 South. 9 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $14,950 $24,040 $7,240 $13,055 $7,175 $12,020 $10,440 $28,745 $11,240 $12,815 $11,840 $18,230 $171,790 FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194 FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345 FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525 FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218 FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423 FY 13-14 $4,934 $5,470 $11,157 $7,156 $8,598 $8,791 $-$-$-$-$-$-$46,106 Planning Fees FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 10 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $-$-$-$-$-$-$18,000 $-$-$4,500 $-$22,500 FY 08-09 $8,750 $-$-$-$6,000 $-$-$-$-$4,500 $4,500 $-$23,750 FY 09-10 $-$-$-$-$-$4,300 $-$4,500 $49,500 $-$-$4,250 $62,550 FY 10-11 $4,500 $-$-$-$-$-$4,500 $-$-$-$-$-$9,000 FY 11-12 $-$15,000 $-$-$5,000 $-$-$-$-$4,500 $4,500 $-$24,500 FY 12-13 $13,500 $4,500 $-$4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $-$164,00 FY 13-14 $11,500 $1,000 $28,000 $6,500 $1,000 $2,000 $-$-$-$-$-$-$50,000 Cell Tower Fees No cell tower fees were tracked prior to February of 02-03 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 11 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $75,000 $-$86,000 $9,500 $67,000 $15,000 $56,500 $81,000 $11,000 $-$25,000 $74,500 $500,500 FY 08-09 $-$18,500 $-$-$5,500 $-$-$40,000 $-$71,000 $10,500 $57,500 $203,000 FY 09-10 $-$96,500 $15,000 $-$500 $-$15,000 $-$30,500 $-$9,500 $17,000 $184,000 FY 10-11 $-$20,000 $49,500 $-$5,500 $-$-$15,500 $23,000 $21,500 $-$13,000 $148,000 FY 11-12 $35,500 $-$-$35,000 $16,000 $-$92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000 FY 12-13 $-$55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $-$-$15,000 $28,000 $-$215,000 FY 13-14 $7,500 $6,500 $59,000 $-$-$-$-$-$-$-$-$-$73,000 Recreational Fees FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 12 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $1,200 $530 $904 $1,325 $952 $1,859 $500 $509 $996 $32 $272 $9,078 FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,946 FY 09-10 $1,666 $561 $740 $1,964 $350 $-$868 $-$1,885 $1,600 $616 $-$10,249 FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,195 FY 11-12 $-$250 $287 $-$-$-$-$-$350 $-$1,250 $-$2,137 FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $-$-$70 $-$9,634 FY 13-14 $-$-$-$-$-$-$-$-$-$-$-$-$- Abandoned Manufactured Home Planning Initiative Fees No A.M.P.I. fees were tracked prior to November of FY 05-06 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 13 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $21,975 $19,050 $16,075 $17,800 $16,050 $11,575 $22,500 $17,225 $17,775 $21,950 $18,700 $16,600 $217,275 FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,400 FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,250 FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,325 FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,525 FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,375 FY 13-14 $26,600 $30,775 $27,050 $22,750 $22,050 $22,800 $-$-$-$-$-$-$152,025 Enviromental Health Revenue Based upon fees received & processed through Central Permitting FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 14 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $-$700 $600 $400 $700 $600 $800 $600 $600 $1,400 $200 $1,000 $7,600 FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200 FY 09-10 $800 $1,100 $200 $400 $-$400 $600 $200 $-$200 $400 $400 $4,700 FY 10-11 $600 $400 $1,000 $300 $400 $-$400 $400 $700 $300 $400 $700 $5,600 FY 11-12 $200 $800 $400 $400 $400 $200 $300 $-$500 $-$200 $-$3,400 FY 12-13 $400 $400 $-$800 $-$-$200 $400 $200 $400 $500 $200 $3,500 FY 13-14 $200 $200 $200 $-$-$-$-$-$-$-$-$-$600 Food & Lodging Revenue Based upon fees received & processed through Central Permitting No food & lodging fees were tracked prior to August FY 07 -08 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 15 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $49,465 $115,689 $63,470 $85,155 $52,725 $51,470 $53,715 $32,620 $51,035 $43,855 $54,795 $52,125 $706,119 FY 08-09 $76,555 $33,430 $41,130 $50,815 $23,300 $27,385 $21,160 $33,840 $24,585 $31,190 $39,955 $47,210 $450,555 FY 09-10 $48,335 $57,700 $40,520 $50,505 $50,905 $20,420 $51,285 $31,880 $54,305 $67,815 $24,445 $68,095 $566,210 FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290 FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480 FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025 FY 13-14 $25,085 $35,825 $36,690 $43,500 $17,725 $13,775 $-$-$-$-$-$-$172,600 Public Utilities Fees Based upon fees received & processed through Central Permitting Includes water, sewer, sprinkler taps & water meters FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 16 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $5,000 $10,000 $15,000 $20,000 $25,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $1,425 $1,365 $1,210 $2,045 $855 $835 $1,075 $1,660 $1,465 $1,370 $1,350 $1,835 $16,490 FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065 FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443 FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172 FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930 FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534 FY 13-14 $2,530 $1,594 $3,289 $1,722 $926 $725 $-$-$-$-$-$- Fire Marshall Fees Based upon fees received & processed through Central Permitting FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 17 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 0 500 1,000 1,500 2,000 2,500 3,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 285 305 216 299 192 250 208 251 223 273 318 285 3,105 FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413 FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900 FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085 FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557 FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783 FY 13-14 263 248 174 211 187 161 0 0 0 0 0 0 1,244 Permits Issued By Month Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 18 Permit Type July Aug Sept Oct Nov Dec Jan Feb March April May June Totals Manufactured 11 9 7 19 11 25 82 Single-Family 73 83 48 53 43 11 311 Total 84 92 55 72 54 36 393 0 50 100 150 200 250 300 350 400 450 July Aug Sept Oct Nov Dec Jan Feb March April May June Totals SFH/Manufactured Home Permits Issued Manufactored Home Single-Family Total 19 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $50,000,000 $100,000,000 $150,000,000 $200,000,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $9,523,208 $15,974,931 $10,566,088 $12,474,891 $11,435,765 $8,608,283 $10,833,271 $7,458,094 $14,023,150 $13,569,455 $14,860,887 $12,131,716 $141,459,739 FY 08-09 $12,691,631 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,870 FY 09-10 $11,379,224 $10,362,784 $10,638,492 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,314 $9,830,598 $9,402,588 $116,415,141 FY 10-11 $11,252,733 $7,950,958 $8,345,311 $11,182,071 $10,872,478 $11,426,556 $8,228,678 $11,513,785 $14,305,568 $13,132,419 $13,407,863 $1,403,883 $123,022,303 FY 11-12 $11,473,930 $273,697 $9,121,214 $10,094,638 $8,891,826 $4,212,104 $7,595,696 $10,643,099 $7,896,499 $8,047,635 $15,469,436 $12,968,827 $106,688,601 FY 12-13 $6,648,277 $11,216,486 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,203 $12,334,320 $12,393,618 $11,295,201 $9,394,109 $10,291,523 $123,449,689 FY 13-14 $13,270,018 $10,211,222 $5,736,233 $9,105,513 $5,639,513 $1,558,260 $-$-$-$-$-$-$45,520,759 Residential Application Valuation By Month FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 20 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvill e Lillington Neills Creek Stewarts Creek Upper Little River Fees $937,000 $6,500 $323,000 $29,500 $0 $0 $0 $58,500 $191,500 $0 $0 $77,500 $49,000 Recreation Fees By Township (TOTALS SINCE 10/1/06) No recreational fees were tracked prior to October of FY 06-07 21 0 200 400 600 800 1000 1200 1400 1600 1800 2000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvill e Lillington Neills Creek Stewarts Creek Upper Little River Lots 1874 13 646 59 0 0 0 118 383 0 0 155 98 Lots By Township (TOTALS SINCE 10/1/06) No lots were tracked prior to October of FY 06-07 22 0 100 200 300 400 500 600 700 800 900 1000 Township Applications YTD 13-14 Demolition - Add/Alter Residential - Add/Alter Non-Residential - Stores & Other Customer Service - Office/Bank Plaza - Hospitals, Institutions & Schools - Commercial Activities - Industrial, Public Works & Utilities - Church or other Religious - Amusement,Social or Recreational - Hotels/Motels - Munufactored Homes - Multiple family Dwellings - Duplex Dwellings - Single family Dwellinngs - Other Non-residential - Agenda Item 7 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7407-465.32-73 Training Vouchers 400.00 234-7407-465.58-19 Travel Participant 400.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover expenditure in the above line items. APPROVALS: '1.4-1./.L Department Head (date) Finance e icer (dat ) t.::L(:L3It3 County anager (date) JJ}¢7{13 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Sheriffs Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 1 0-51 00-420-1 1-00 Salaries $19,269 11 0-5100-420-21-00 Group Insurance .$2,699 11 0-51 00-420-22-00 Fica _$1,446 110-5100-420-23-02 Leo $1,403 110-5100-420-23-05 Leo Supplemental $964 11 0-5100-420-26-08 Workers Camp $759 110-5107-420-11-00 Salaries _$19,269 110-5107-420-21-00 Group Insurance $2,699 110-5107-420-22-00 Fica $1,446 110-5107-420-23-02 Leo $1,403 110-5107-420-23-05 Leo Supplemental $964 110-5107-420-26-08 Workers Camp $759 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move budget for the Governor Highway Safety Grant, these funds must be kept in a separate deportment fund for tracking purposes. Salaries and Fringes for Joseph Swagger and Jose Peralta will be moved from the Sheriff's Deportment expenditures to the Governor Highway Safety Grant. APPROVALS: /) fl &~'"/..IG . '~{13 M1'k_ . Accounting Specialist Finance Of r (d te) County Manager (date) i ~ ')_? /J 3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Margaret Regina DanieL Clerk to the Board Joe Miller, Chairman Harnett County Boord of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1.To amend the Transportation/General Services, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4651-410.26-08 Worker's Comp $100 110-4651-410.22-00 FICA $100 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Reallocate money to fund line for the remainder of the Fiscal Year 2013/2014. APPROVALS: kt?-,8!:;-?3 ~~ Department Head (date) ger (date) J 11 3 /d-. ;)7 I Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Animal Services, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420.41-11 Telephone and Postage $1,500.00 110-5500-420.41-13 Utilities $4,500.00 110-5500-420.43-21 Maintenance & Repair Auto $6,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Reallocate money to fund new vehicle maintenance account. APPROVALS: 64~ /J-~d 12/ )Gj l~ 013 #~¥-/-~~~~ Department Head (date) Finance Offi r (date) Coun Manager (date) 12/1'1 r (3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board b500 day of Joe Miller, Chairman Harnett County Board of Commissioners 170 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1.To amend the Animal Services, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION Of CODE INCREASE DECREASE 110-5500-420.11-00 Full Time Salary & Wages $5,800.00 110-5500-420.12-00 Part Time Salary & Wages $5,800.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Reallocate money to fund the part time office assistance position. The employee selected for this position will be limited to 29 hours per week and will be terminated on April 30, 2014. APPROVALS: ~4('~ #-Afer.l Department Head (date) anager (date) ld-/t~ { 13 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.32-26 Incentives $ 342.00 110-7600-441.54-26 Advertising $ (122.00) 110-7600-441.64-25 Books & Publications $ (220.00) REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in the Kamen program to better meet the needs of the program. APPROVALS: ger (Date) 1 / ld. {q 13 Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2013 Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WIA Adults Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7412-465.35-61 Adult (OJT} 20000.00 234-7412-465.58-19 Travel Participant 2000.00 234-7412-465.32-73 Training Vouchers 18000.00 234-7412-465.58-01 Training & Meetings 1000.00 234-7412-465.21-02 HRA 1000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To cover expenditure in the above line items. APPROVALS: (JI(M toJ~h) G{t/112/11/13 13 Department Head (date} unty Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, an)t~je'l/J 3 Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office-Campbell, the appropriations are to be changed as follows: j EXPENDITURE I AMOUNT I AMOUNT , CODE NUMBER i DESCRIPTION OF CODE INCREASE ! DECREASE 110-5101-420-43-21 · Maintenance & Repairs Auto 3,000 110-5101-420-60-33 Materials and supplies 3,000 --·· I REVENUE CODE NUMBER I DESCRIPTION OF CODE EXPLANATION: To increase the Campbell Maintenance & Repair of Auto line to cover the garage billing of vehicle maintenance implemented in the 2013-2014 budget year. D\a\bll~;,)£) \1 /J~o/J3 .··;£4, ~c J Department Head (date) •,2..,11~ /o Manager (~a;} /4//-3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Daniel, Interim Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Legal Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4155-410.12-00 Legal-Salaries & Wages-Part-time $1,300 110-4155-410.26-08 Legal -Workers Compensation $15 110-4400-410.11-00 Finance -Salaries & Wages $1,315 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move lapsed salaries to budget for a part-time employee to assist department. APPROVALS: Department Head (date) Manager (date) ) { );(_ 1'1 13 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board 5506 day of Joe Miller, Chairman Harnett County Board of Commissioners llCo BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Finance Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4400-410.60.-43 Materials & Supplies 15,000 110-4400-410.41-11 Salaries 15000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: fiscal year To move funds from lapsed salaries to materials & supplies to cover needs for balance of APPROVALS: Department Head {date) Finan Officer { te) Count anager {date) / l'd../(ct }3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: ' /) Section 1. To amend the Public Utilities Department Capital Project PU~ SCWW lC-2, the \:\L.-/ appropriations are to be changed as follows: - EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 578-9100-431.45-33 Materials and Supplies $381,128.00 578-9100-431.45-01 H G Reynolds $381,128.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Final Adjusting Change Order Deparme~tHead(date) Finance·fficer(date) 12)1~)·3 Cou Manager(date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and ~~h~Cf J )3 Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12013. Joe Miller, Chairman Harnett County Board of Commissioners ' '"' dJ BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: " ~\L, Section 1. To amend the Public Utilities Department Capital Project PU 1002 SCWW 1B -2, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 57 4-9100-431-45-80 Contingency $16,517.00 57 4-9100-431-45-01 Construction $16,517.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Key Constructors increasing Change Order 2 12/16/13 APPRll_ DepJrt;;1€TltHead {date) Finance icer {dat~ . { l Coun Manager {date) t f 2--1 l q 13 r d-1 I Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to ~h~ /3 Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board J 2013. Joe Miller, Chairman Harnett County Board of Commissioners IS l BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5300-420.60-33 Materials & Supplies $2254 110-5300-420.43-16 Maintenance & Repair Equipment $1500 110-5300-420.30-04 Professional Services $2254 110-5300-420.60-36 Uniforms $1500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To fund expenditures for remainder of year APPROVALS: C~(£)~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 263-5251-420.25-10 Unemployment Benefits $100 263-5251-420.11-00 Salaries $100 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To fund unemployment benefits line item for remainder of year APPROVALS: 4,J ' J~drf o;r;a fnt Hea (date) Section 2. Copies ofthis budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Airport, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 302-8300-406 .45-Dl Jetport Rehab & Strength Project/Construction $65.00 302-8300-406.45-80 Jetport Rehab & Strength Project/Contingency $65.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Change Order #1-Remove drainage requirement under runway, added movement of runway signs and lighting net result was a reduction in contract. APPROVALS: ~4~ /~-/fl' ~£~1/4~( ; partment Head (date) r:z?.rz. £ 1-#--ounty M ager (dafe I -15 -li Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners /6Si BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: C.C p..;. p_.... EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7301-465-11-00 Salary & Wages 273 110-7301-465-60-33 Materials & Supplies 273 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.60-33 Materials & Supplies $ ~200.0bt 110-7600-441.64-25 Books & Publications $ 200.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to purchase NC General Statutes books. ·~ APPROVALS: ~ 1\\ 9} fit.v./1. ". t;! Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners Change Order Final ~of~ ...:1~11..::.41.20=13::._ _________ _ ~wON~----------------------------------- ~c:t: (0..11Cr. South Cenlral Willer&. Sewer District lcountv orHarnelt Comract: SCWW Phase I C-2 Cantnldllr. H.G. Reynolds Compnoy, Inc. The Contrarl Doramenu are modified as follows upon exmstlon or lhb Cbllll!!f Order: Dcsaipli<lll: h1crease of$8.940 for additlonnl Mobilization cnsts il~Cllned by the contractor DetrellSe ofS38J,I2S.SO In final guantltlesand t01al pr!!iect c:nsts. AU11ehments Obt documents SI!Jiportlng dmnge): Conlrlldors r11111l Pay Application f1 II Letter from CO!IlraCtOf' inditating addilional mobilization costs. CHANGE IN CONTRACT PRICE: Original Contmct Price: s 2.334,818.00 ruu:n:ase] [Dec:rease] fTom previously approved Change Orders No. __ to No. __ : Contract Price priM to this Change Order: $ 2.334.1UB.OO (DecreiiSe] oflhls Change Order: s 381.128,00 Contract Price lnCOI)KIIl!ling this ChBD,ge Order: $ 1,953.690.00 R£C~d7t!~ou~ B~ I~ OGle: \\-\\:\-13 CHANGE IN CONTRACf11MES: Original Contrac:t TtmeS: 0 Woridng dnys 0 Celendnr days Substtmtial completion (days or date): _________ _ Ready fOf' fmal payment (days or date):. _________ _ [Increase] (Decmlse] frDm previously IIJlPI'Oved Ch~~t~ge Orders No._to No. __ : Substantial complctlon(days): 0·------------ Ready for fmal payment(days): 0•----------- Contract TllllCS prior to this Change Order: Subslanlilll wmpletion (days or date): _________ _ Ready for fmal payment (days or date): ________ _ [IncrellSe] {Dccn:ase] of this Change Order: Substantial completion (days or date): o, ________ _ Ready fur final payment {days or date): o. ________ _ Conlnlcl Times with all approved Change Or:Uers: Substantial camplelion (days or date):: _________ _ rdale):. ________ _ ~ Daleo ll-IS -13 Dok: _________ _ EJCDCNo.C-941(2110lEdftfon} , ~ ·:· · :!<l FiE MA,·d?t ,, ·!FIJ~t/ih PrepamlbylheEnglnun~'JolntContraetDocW1!cntsCommllteeaadtadorsedbylhc · f l h·:. '·,1\.,AL GOVERNMU'~ r BlJDGLT Assodatrd General Contrectors or Amer!C11111nd lhe ConJI111ctlon Spetlllcatlom lasflhllle. D · r:.A l l ~4~ Tommy Burns, Harnett County Manager Change Order No.6 Date of Issuance: ...;1;.;;1.:...:/1;.;;812=0.:..:13:...... ___________ _ Effe~D.m: _______________________________ ___ Project Ownet'sCootroctNo.: South Central Water & Sewer District t: Owne.r: County of Harnett ContJact: scww lB-2 Conlnlctor: Key Constructors, Inc. Date olCO!Itnlcl: March29,2012 Engineer's Pr~t No.: 27008 The Contract Documents are modified as follows upoa execution of this Change Order: Description: 220 LF of8" D.L sewer Line & 1111 appurtenances, (l) 4' DIA dog!Jousc manhole for storm sewer rcconfig., and cut/remove/replace 18" RCP as r~uired to resolve, conflict with existing 18" storm sewer along Marvin Drive, as per engineers revised drawing. Attachments (lisl documents supporting change): Sketch Drawing By Engineer, Copy of Contractors Cost Estimates, Executed Work Change Directive CHANGE IN CONfRACT PRICE: Original Contract Price: $ 3,763.071.53 [increase] ~]from previously approved Change Orders No . .l to No.1: $ 608 54132 Contract Price prior to this Change Order: $ 4 371 612.85 [Increao;e] ~] of this Olange Order: $ 16.516.02 Contract Price incorporating this Change Order: s 4.388.128.87 RECOMMENDED: Marziano & McGougan By. !I~ df~tAMb GHA.NCEE'c COJ'ffltA:et iiMES: 0 Working days 0 Calendar days Subs tial completion (days or date): __________ -+- payment (days or date):. ________ +~- [Increase] {De No. __ toNo. Substantial completion Ready for fmal payment (da tial completion (days or date): __________ _ (days or date): _________ _ A~~ By: 'owner Colllractor J _..._q_/;3 Dm=----~~~~----------------Date: ___ /_J._-....:.f.::..f}_'7'-,.)L' ---Datc: _ _._l..:.....l-----=1-""8--_,\~3---- Approved by Funding Agency (if applicable): EJCDC No. C-941 (2002 Editioa) Prepared by the Engineen;' Joint Contract Documents ('.ommittee and endorsed by tile Associated Genern.l Coatractors of America aad tile CoiiSiructioD SpeciflclltioiiS Institute. ~~- Tommy Burns, Harnett County Manager Date: ""'i"";=;T'iT",..-;,..-;..,...,...,...,,.,.,,.,..,----n. '''<3TRI tf .. ,;;:NT HAS R[::C1; 't;,UDl·. 'I IN THE MA,JI<t\-: 8EOu::·' r :' t' n,::, .._;_:,..;AL GOVERNML ·~ r 8UDGE. T- ___ -j -. :-: ~~-·.~· -. _. A. GENERAL INFORMATION ;-.. ·-:.-· Change Order Instructions This document was developed to provide a uniform format for handling contract cl1anges that affect Contract Price or Contract Times_ Changes that hav~ been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Tunes. Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Change Orders to reduce the administrative burden may lead to unnecessary di!;putes. If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed. For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used. B. COMPLETING mE CHANGE ORDER FORM Engineer normally initiates the form, including a description of the changes involved and attaclunenls ba~ed upon documents and proposals submitted by Contractor, or requests from Owner, or both. Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change. After approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed copies after approval by both parties. ]fa change only applies to price or to times, cross out the part of the tabulation tlml does not apply. EJCDC No. C-941 (2002 Edition) Prepared by the Engineer.;' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institnte. Page2of2 Dateoflssuance: Oc"To\3£f2, 28) Zo I'S 'SC-ww -I B-2. Contrnclor. ~E_:i_ CcN'511Q...tC!o¥?-S "'l,..x:.. I You are directed to Item No. 2. 3 ------------------------- Attachments Qist documents supporting change): -SY-?Ieil ~WI/{6 ~ G't{61/JG'Ei"2.. Purpose for \Vork Change Directive: Work Change Directive No. i Effective Dale:-------------------- Owner's Contract No.: Dateof~~Jh La.., '1.-0 ,-u · Engineer's Project No.: 2"l008 ----·----------------------- 0 Authorization for Work described herein to proceed on the basis of Cost of theW ark due to: 0 Nonagreernenronpricing ofproposed change. 0 Necessity to expedite Work described herein prior to agreeing to changes on Contract Price and Contract Time. Estimated change in Contract Price and Contract Times: Contract Price$ / [.p) S \ \.9 • D :2.. (increase/decrease) Contract Time ___ O ____ (increase/decrease) days If the change involves an increase, the estimated amounts are not to be exceeded without further authorization. Date Date Date Approved by Funding Agency (ifapplicab!e): Date Page 1 ofl From: To: Cc: Subject: Date: Troy: Brvon Willoughby tconner@marzjano-mcgOIJgan.ccm "David Ralston"; Mark Nunn@cwwrjgbt com; jparda6079@qmail.com Revised Marvin Drive Change Pricing (Third Revision) Friday, October 25, 2013 12:23:32 PM Here is Key's revised cost for the Marvin Drive Storm change with the corrections and adjustments we discussed: Note that this does not reflect the benefit of non-performed quantities with an estimated value of $5,469.00 resulting in a net increase of $16,516.02. DESCRIPTION QUANTITY UNIT PRICE TOTAl PRICE Work by Temple as per attached Lump Sum $18,418.20 $18,418.20 detailed estimate Temple remobilization cost Lump Sum $0.00 $0.00 SUBTOTAL $18,418.20 Mark Up Per 10% $1,841.82 Key Supervision and support 1 weeks $1,500.00 Per $1,500.00 Week Mark Up Per Contract 15% $225.00 TOTAl $21,985.02 Please note that the above pricing is based on the delay associated with the change being addressed separately as part of a global time extension negotiation. The Change Order should reflect that Key is not waiving its right to an extension of time associated with this change but rather that both Key and HCDPU are to address the time component separately. Alternatively, Key is willing to accept the amount stated above and a time extension of 14 days as full and final contract adjustment for this design change. Key has no preference as to whether the non- performed quantities are deleted from the contract and the above amount is paid in full or if the deleted contract work is paid per the applicable bid items with the additional amount paid as a ,. change order. Please give me a call if you have any questions or wish to discuss this matter further. Thank you Bryon Willoughby Consultant to Key (704) 895-5350 Harnett County South Central Water & Sewer District Phase lC-2: Wastewater Storm Drain Conflict Manhole Between 266 and 267 Revised perM & M. Delete Drop, Delete Stone Bedding, Regular DIP only. Item Description Unit Price Quantity Line Total 1. Modification to Existing MH #266 8" Exterior Drop 8" MJ Tee DIP 401 Coated $ 500.00 Deleted $ 8" MJ 90 DIP 401 Coated $ 400.00 Deleted $ 8" DIP 401 Coated $ 70.00 Deleted $ Core Drill and Install Boot $ 500.00 1 $ 500.00 Concrete for Exterior Drop $ 125.00 Deleted $ Labor and Equipment $ 300.00 4 $ 1,200.00 2. Install 8" DIP 209 feet of 8" DIP 401 Lined 8" DIP CL350 Cement Lined $ 56.56 220 $ 12,443.20 Tons Rock Bedding $ Deleted perM & M 3. Install Conflict Doghouse Manhole 4' Diameter Doghouse MH $ 1,300.00 1 $ 1,300.00 Core Drill Doghouse $ 500.00 2 $ 1,000.00 Concrete Invert $ 125.00 1 $ 125.00 8" Ring and Cover (Storm) $ 350.00 1 $ 350.00 Cut and Remove 18" RCP $ 1,500.00 1 $ 1,500.00 Required Change Order 4. Credit for Contract Work Not Installed 8" PVC SDR35 Not Installed 8" SDR35 0-6 $ 24.84 -185 $ (4,595.40) 8" SDR35 6-8 $ 29.12 -30 $ (873.60) Net Budget Impact 10/3/2013 REVISED Activity Total $ 1,700.00 $ 12A43.20 $ 4,275.00 $ 18A18.20 $ (5,469.00) $ 12,949.20 I 29 8 . 7 8 I L I -- - - - - -- - - - - _.J r- - -- - - -- - ! --- - - 1 1 30 1 . 9 1 : \_ _ _ _ _ -- - - -- - - - -- - - - ___ _ j ~- -- ---------\ \ \ \ 30 7 . 2 2 \ \ ----_J -- .. . ---- - r - _ _ ,- 1 - - - - - - - - - - - - - - - ----~~ ' ~ - - - - - I I - ~ ;: - - + -+ - - - 01 1 -=~ -~ ~-.:::. : : : : ::- - - - - - - -~- - - - - R - - - - - --; ( ~ 1 0 I I -- f \ - - ~ ~ -- -- - - -- - - - :: : : : . : - - :: : a l J fV \ - - - - - - f \ - -t - - j M - - - -~- - - - - - - - - - - ---· o-1- - - - - .. : : : : : : = =-= =:: : : : : - =:: : : : : - :: : : : : : .:: : . - - : : : .:~:::: : : : - - = = =-- = :: - - - D --= = :: : . . . . = = :::.~ --- '. : : : : : : : =:: : : : - : - ::; ; : : : : : :: : : - ----.- . . - § . - - - - - I .. - - - - - - -- - -= : _ - : : : .: : : : : : : : : : A l - - - - - - 11 +0 0 12 + 0 0 - - = - - I - - f ; -- - - -, -~6 - - ( :~ f= L = -- - . . 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