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110413a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting November 4, 2013 9:00am 1. Call to order -Chairman Jim Burgin 2. Pledge of Allegiance and Invocation-Vice Chairman Gary House 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and release D. Resolution to add roads to state system E. Harnett County IT requests approval of reorganization of the I. T. Department based on recommendations by The MAPS Group. Funding can be absorbed within the current IT budget. F. General Services, Transportation, requests adoption of the Community Transportation Program Resolution. This resolution will allow the County of Harnett to enter into an agreement with the NC Department of Transportation, providing the necessary assurances, certifications and local match for fiscal year 2015. G. County Engineer requests approval of an easement to allow Duke Energy Progress to install power for HV AC improvements at Shawtown. H. Harnett County I.T, Sheriff's Office and Emergency Services requests approval of the revised Capital Project Ordinance for the Radio Upgrade Project. I. Cooperative Extension requests permission to accept $1,000 from the NCSU Family and Consumer Science Foundation for the purpose of funding the kindergarten readiness education efforts of the Parents As Teachers Program. J. General Services requests approval to reclassify the Finance Technician Grade 63 to Administrative Assistant Grade 64 due to an increase and change in duties. K. Health Department requests approval to reclassify a Public Health Educator III Grade 71 to a local Health Administrator 1 Grade 73. The office of State Personnel has approved this request. The WIC Program, the accreditation program and Communications/PIO role for this department will be under this position. L. Administration requests approval of the Brightwater Cross Access Easement and Road Maintenance Agreement. M. Resolution cancelling the November 26, 2013 Special Session of the Harnett County Board of Commissioners. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation Page 1 6. Appointments 7. County Manager's report-Tommy Burns, County Manager -Sandhills Center Quarterly Fiscal Report 8. New Business 9. Closed Session 10. Adjourn Page2 Agenda Item L/-8 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office-Detention, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5120-420-32-48 Safe Keepers 50,000 110-5120-420-32-49 Youth Offenders 50,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11,... f"'r=£1_356-30-00 ~vvvv ln~.a.~ -11 Q9:Z - EXPLANATION: To increase the Sheriff's Office Detention Center's youth Offenders expenditure line for unforeseen increases in Juvenile Intake cost. APPROVALS: ager (date) tc/~o/13 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of 12013. Jim Burgin, Chairman Harnett County Board of Commissioners 15 b I I I BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Asset Forfeiture Fund, the appropriations are to be changed as follows: EXPENDITURE i AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 2 51-0000-336.16-00 Asset Forfeiture $209,000 251-0000-399.00-00 Fund Balance Appropriated $209,000 EXPLANATION: To correct Budget Amendment #104b. APPROVALS: Coun Manager (date) / { o(36 13 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners lHL BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Department the appropriations are to be changed as follows: i EXPENDITURE ! I DESCRIPTION OF CODE AMOUNT AMOUNT ; CODE NUMBER INCREASE DECREASE ~-116-5100-420-43-21 i Maintenance & Repairs-Auto 45(/f 4~ i ! REVENUE AMOUNT AMOUNT ! CODE NUMBER 1 DESCRIPTION OF CODE ·' INCREASE DECREASE - 110-0000-356-30-00 Insurance claims £-fJG,i ~ EXPLANATION: To transfer$ 4,568.63 received for an accident into the Sheriff's auto repairs expenditure line. APPROVALS: anager (date) t o/31)/!3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of 12013. Jim Burgin, Chairman Harnett County Board of Commissioners HARNETT COUNTY FINANCE DEPARTMENT CASH REPORT FORM DEPARTMENT:~~-~'~~----------------------------- r.C \ ~ CASH: .TJ.> ---,------ COINS CHECKS: SUBMITTED BY: ~.-~··-'-'·.L·'~·-_,_.•_;;__• _,-)'-'--r·~··;·~--_--_,-. '------------ . \ SIGNATURE RECEIVED BY: t I , . __ , ?):·j'//.i.;-~ _:::f,//))! ,!F(./ I . FiNA'\Jef/S'GNATURE ' .. - < DATE: __ ---~---·-~---~ '{\IHITE-FINANCE DEPT. CANARY -DEPARTMENT COPY Mail to: OS Services 1881NVERNESS DRIVE WEST SUITE GOO ENGLEWOOD CO 80112 HARNETT COUNTY 102 E Front St Lillington NC 27546 OBServices EXPLANATION OF PAYMENT A838145·0 PLEASE FORWARD ALL CORRESPONDENCE TO: OneBeacon Insurance Group 188 INVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 866-725-5171 PAY TO: HARNETT COUNTY AGENT: Surry Insurance Agency & Realt POBOX 128 DOBSON NC 27017 IN PAYMENT OF: DAMAGES-SEE ENCLOSED G5898 030S COMPANY: DATE ISSUED: CHECKAMT: INSURED: POLICY NO.: DATE/LOSS: CLAIM NO.: CLAIM TYPE: CLAIMANT: ADJUSTER: ATLANTIC SPECIALTY INSURANCE COMPANY 10/10/2013 $4,568.63 HARNETT COUNTY 7910005590001 10/01/2013 OAB-058205-0 1-01 COLLISION (NC) HARNETT COUNTY JJ14-rviELISSA A WOOD DETACH AND RETAIN THIS PORTION FOR YOUR RECORDS THE FACE OF THIS DOCUMENT HAS A COLORE::l_ BACKGRO:.J:0D • NOT A WHITE BACKGRCUND OBServrces b~b~~6~~ HARNETT COUNTY Four thousand jive hundred sixty eight and 63/100 Dollars INSURED: POLICY NO: CLAIM NO: CLAIMANT: ADJUSTER: HARNETT COUNTY 7910005590001 OAB-058205-01-01 HARNETT COUNTY MELISSA A WOOD LOSS DATE: 10/01/2013 CLM TYPE: COLLISION-NC 10/10/2013 AB38145-0 51-44 119 CT A~L PAYEES MUST ENDORSE AMOUNT *****$4,568.63 BANK OF AMERICA NOT V/\LID Af'TER 90 DAYS FROM ISSUE AUTHORIZED ~ /7 SIGNATURE ___ ----.=:>::___.= a-~:....._~'--.:...ptt---___ _ 0 0 2 2 L. 0 0 7 b ~ j 211 8 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett} North Carolina} that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30 1 2014; Section 1. To amend the General Fund} Health Department} the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.11-00 Salaries & Wages $ 11116.00 110-7600-441.22-00 FICA $ 86.00 110-7600-441.23-00 Retirement $ 100.00 110-7600-441.32-26 Incentives $ 11100.00 110-7600-441.60-47 Food & Provisions $ 628.00 110-7600-441.64-25 Books & Publications $ 964.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-0000-334.76-23 Healthy Communities $ 31994.00 EXPLANATION: APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board} and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler} Clerk to the Board day of Jim Burgin} Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110--465-60-33 Materials & supplies 850 110--465-58-14 Travel 150 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-FCS Innovative Grant Award 1,000 EXPLANATION: APPROVALS: To set up budget for FCS Innovative Grant Award: Kindergarten Readiness ~~ County Manager (date) ;e;/?o~3 j;/.J fh •. ~~.<> \. 1 o/&J j 1" Finan~~ ~;Q; ;d:te) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2013: Section 1. To amend the General Fund, Teen Court at Risk Youth, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE l l 0-5899-420-32-82 Return of Unspent Grant Funds $7,924 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE l l 0-0000-399-00-00 Fund Balance Appropriated $7,924 EXPlANATION: To budget the return of unspent grant funds for the JCPC 4-H Teen Court Program for FY2012- 2013. APPROVALS: Projects/Grants Finance & Accounting Specialist ~ Pcoun:ana::: I I . I 0 3t:y!3 section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ____________________________________ _ Margaret Regina Daniel, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Comm {27l BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be mode to the annual budget ordinance for the fiscal year ending June 30,2013: Section 1. To amend the General Fund, JCPC Court Psychologist & Hill Crest Youth Shelter, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-5899-420-32-82 Return of Unspent Grant funds $317 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-0000-399-00-00 Fund Balance Appropriated $317 EXPLANATION: To budget the return of funds received in FY2012-2013 for the Court Psychology Program that were not spend for the program. APPROVALS: Ca.t:hy. 7?.g.a4. 70-21-13 Projects/Grants Finance & Accounting Specialist Count Manager (date) ( o(3o/t3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Daniel. Clerk to the Board Mr. Jim Burgin, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2013: Section 1. To amend the General Fund, JCPC Administrative Funds, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 1 0-5899-420-32-82 Return of unspent Grant Funds _161 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 1 0-0000-399-00-00 Fund Balance Appropriated $61 EXPLANATION: To budget the return of unspent grant funds for the JCPC Adm Program Fy2012-2013 APPROVALS: Catfy;~ 10-21-13 Projects/Grants Finance & Accounting Specialist ~~ countYMO:ger (date) to/3 ~/13 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ____________________________________ _ Margaret Regina Daniel, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, ReEntry Healthy Choice Family Enrichment, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-5899-420-35.51 Re-Entry Healthy Choice -Family Enrichment _$15,837 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-0000-334-58-04 Re-Entry Healthy Choice -Family Enrichment $15,837 EXPLANATION: To budget the remainder of allocation of funds from the NC Department of Juvenile Justice and Delinquancy Prevention, for the JCPC Level II Dispositional Alternatives Project. APPROVALS: eatl4t ~ 10-22-13 Projects/Grants Finance & Accounting Specialist anager (date) / te; a~/13 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Daniel, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Comm Agenda Item __ '-{L----.!L~- Date: 11/04/2013 Approved By:. _______ _ TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES BARAJAS, OLEGARIO City(CI03) 356.77 Value Decrease WIFE, LOREDO MARIBEL 0000044808-2012-2012-843.56 Refund PO BOX 1481 000000 County 486.79 COATS NC, 27521 2 DEPUE, JOSEPH A City 0.00 Elderly Exemption POBOX463 0001699232-2011-2011-Refund BUNNLEVEL NC 283230000 706.40 BUNNLEVEL NC, 28323 -000000 County 706.40 0000 3 DEPUE, JOSEPH A City 0.00 Elderly Exemption PO BOX463 0001699232-2012-2012-BUNNLEVEL NC 283230000 000050 1 '161.25 Refund BUNNLEVEL NC, 28323 -County 1,161.25 0000 4 FLEMING, THOMAS E City(CI01) 311.48 Value Decrease 1304 S 13TH STREET 0000017958-2013-2013-745.76 Refund LILLINGTON NC, 27546-000000 County 434.28 0000 5 OLDCASTLE APG SOUTH City 0.00 Value Decrease INC 0001659920-2010-2010-516.11 Refund 333 N GREENE STREET, 000000 County 516.11 STE201 GREENSBORO, NC, 27401 6 PRICE, THOMAS M City 0.00 Veterans Exemption PRICE, KAY F 0000043618-2013-2013-1 '163.43 Refund 183 HOLIDAY RD 000000 BUNNLEVEL NC, 28323 -County 1 '163.43 0000 WM. A. TONY WILDER City Total 668.25 Revenue Administrator County Total 4,468.26 Total to be 5,136.51 Refunded CC: WM. A. TONY WILDER Date : 11/04/2013 Approved By : TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES BLACK, LEMUEL D Ill City 0.00 Value Decrease 1670 LEMUEL BLACK RD 0000004904-2010-2010-000000 177.05 Refund BUNNLEVEL NC, 28323 -County 177.05 0000 2 BLACK, LEMUEL D Ill City 0.00 Value Decrease 1670 LEMUEL BLACK RD 0000004904-2011-2011-000000 157.99 Refund BUNNLEVEL NC, 28323 -County 157.99 0000 3 BLACK, LEMUEL D Ill City 0.00 Value Decrease 1670 LEMUEL BLACK RD 0000004904-2012-2012-000001 136.93 Refund BUNNLEVEL NC, 28323 -County 136.93 0000 4 CURLEY, LETTIE M City 0.00 No House on 929 MT OLIVE CHURCH Property ROAD 0000035815-2013-2013-000000 70.00 Refund LILLINGTON NC, 27546 -County 70.00 0000 5 DEPUE, JOSEPH A THOMAS-DEPUE, KARMEN City 0.00 Value Decrease M 0001699232-2010-2010-000000 328.20 Refund PO BOX463 County 328.20 BUNNLEVEL NC, 28323- 0000 6 DOMINGUEZ, JOHN City 0.00 Military Exemption CHARLES JR 700 BILTMORE WAY APT 507 0001902348-2011-2011-000000 212.36 Refund CORAL GABLES FL, 33134-County 212.36 7555 7 FOGLE, NICHOLAS M City 0.00 Value Decrease A, FOGLE TRICIA 0001679481-2013-2013-000000 225.57 Refund 133 EMMA COURT County 225.57 LINDEN NC, 28356 8 HAILEY, DAVID City 0.00 Value Decrease H, HAILEY KARY 118.43 Refund 1175 LOWE AVENUE 0000045724-2013-2013-000000 SOUTHERN PINES NC, County 118.43 28387 9 HESTON, DOUGLAS JOHN City 0.00 Military Exemption 152 JUBILEE CT 0001584112-2008-2008-000000 67.90 Refund CAMERON, NC, 28326 -0030 County 67.90 10 HESTON, DOUGLAS JOHN City 0.00 Military Exemption 152 JUBILEE CT 0001584112-2009-2009-000000 54.95 Refund CAMERON, NC, 28326 -0030 County 54.95 11 HESTON, DOUGLAS JOHN City 0.00 Military Exemption 152JUBILEE CT 0001673595-2009-2009-000000 113.48 Refund CAMERON, NC, 28326-0030 County 113.48 12 HESTON, DOUGLAS JOHN City 0.00 Military Exemption 152 JUBILEE CT 0001775945-2010-2010-000000 132.41 Refund CAMERON, NC, 28326 -0030 County 132.41 13 KALWITZ, JOHN EMIL City 0.00 Value Decrease 2387 HILLMON GROVE ROAD 0000007641-2013-2013-000000 106.42 Refund CAMERON NC, 28326 -8778 County 106.42 14 KIM, EDWIN T City 0.00 Military Exemption 166CROWN PT 0002073909-2012-2012-000000 57.75 Refund SANFORD NC, 27332 County 57.75 15 KIM, EDWIN T City 0.00 Military Exemption 166 CROWN PT 0002076949-2012-2012-000000 190.08 Refund SANFORD NC, 27332 County 190.08 16 MOORE, LINDA H City 0.00 Value Decrease 21146 NC 24/27 0000038212-2008-2008-000000 66.96 Refund CAMERON NC, 28326 -0000 County 66.96 17 MOORE, LINDA H City 0.00 Value Decrease 21146 NC 24/27 0000038212-2009-2009-000000 83.75 Refund CAMERON NC, 28326 -0000 County 83.75 18 MOORE, LINDA H City 0.00 Value Decrease 21146 NC 24/27 0001739045-2010-2010-000000 83.14 Refund CAMERON NC, 28326-0000 County 83.14 19 MOORE, LINDA H City 0.00 Value Decrease 21146 NC 24/27 0001739045-2011-2011-000000 83.14 Refund CAMERON NC, 28326 -0000 County 83.14 20 MOORE, LINDA H City 0.00 Value Decrease 21146 NC 24/27 0001739045-2012-2012-000000 84.97 Refund CAMERON NC, 28326 -0000 County 84.97 21 OLDCASTLE APG SOUTH INC City 0.00 Value Decrease 333 N GREENE STREET, STE 0001659920-2011-2011-000000 216.60 Refund 201 County 216.60 GREENSBORO, NC, 27401 22 OLDCASTLE APG SOUTH INC City 0.00 Value Decrease 333 N GREENE STREET, STE 0001659920-2012-2012-000000 216.38 Refund 201 County 216.38 GREENSBORO, NC, 27401 23 REEVES, PAMELA DENISE City 0.00 Military Exemption 9634 MCCARTY DR 0001986160-2012-2011-000000 201.37 Refund FORT BELVOIR VA, 22060-County 201.37 0000 24 SCOTI, BOBBY WADE City 0.00 Military Exemption 19 ROCKINGHAM ST SPRING LAKE, NC 283901757 0001789878-2011-2011-000000 146.29 Refund SPRING LAKE, NC, 28390-County 146.29 1757 25 SCOTI, BOBBY WADE City 0.00 Military Exemption 19 ROCKINGHAM ST SPRING LAKE, NC 283901757 0001883715-2011-2011-000000 4.18 Refund SPRING LAKE, NC, 28390-County 4.18 1757 26 SCOTI, BOBBY WADE City 0.00 Military Exemption 19 ROCKINGHAM ST SPRING LAKE, NC 283901757 0001986058-2012-2012-000000 5.26 Refund SPRING LAKE, NC, 28390 -County 5.26 1757 27 SCOTT, BOBBY WADE City 0.00 Military Exemption 19 ROCKINGHAM ST SPRING LAKE, NC 283901757 0001986058-2013-2013-000000 5.01 Refund SPRING LAKE, NC, 28390 -County 5.01 1757 28 SMITH, DANIEL DESMOND City 0.00 Military Exemption 112 GRAHAM ST FORT BRAGG, NC 283072506 0002004886-2012-2012-000000 80.54 Refund FORT BRAGG, NC, 28307 -County 80.54 2506 29 SMITH, PEARL G City 0.00 Elderly Exemption 11371 NC 210 S SPRING LAKE NC 283900000 0000058249-2013-2013-000000 200.00 Refund SPRING LAKE NC, 28390 -County 200.00 0000 30 SMITH-MILLER, DEBORAH City 0.00 Value Decrease SMITH-MILLER, SMITH-0000048470-2008-2008-000000 131.93 Refund FREEMAN JOYCE County 131.93 5108 CAS LAND DRIVE RALEIGH NC, 27604-0000 31 SMITH-MILLER, DEBORAH City 0.00 Value Decrease SMITH-MILLER, SMITH- FREEMAN JOYCE 0000048470-2009-2009-000000 130.56 Refund 51 08 CASLAND DRIVE County 130.56 RALEIGH NC, 27604 -0000 32 SMITH-MILLER, DEBORAH City 0.00 Value Decrease SMITH-MILLER, SMITH- FREEMAN JOYCE 0000048470-2010-2010-000000 130.56 Refund 5108 CASLAND DRIVE County 130.56 RALEIGH NC, 27604 -0000 33 SMITH-MILLER, DEBORAH City 0.00 Value Decrease SMITH-MILLER, SMITH- FREEMAN JOYCE 0000048470-2011-2011-000000 130.56 Refund 5108 CASLAND DRIVE County 130.56 RALEIGH NC, 27604 -0000 34 SMITH-MILLER, DEBORAH City 0.00 Value Decrease SMITH-MILLER, SMITH- FREEMAN JOYCE 0000048470-2012-2012-000000 134.14 Refund 5108 CASLAND DRIVE County 134.14 RALEIGH NC, 27604 -0000 35 SPOMER, PAUL ARTHUR City 0.00 Military Exemption SPOMER, FAITH ANNETTE 0001989290-2013-2013-000000 158.24 Refund 634 COACHMAN WAY County 158.24 SANFORD, NC, 27332 -6630 36 THOMPSON, CONNIE LEE City 0.00 Value Decrease JR 114 CEMETARY LANE 0000054202-2013-2013-000000 70.00 Refund LILLINGTON NC, 27546 -County 70.00 0000 37 TIPTON, RICKY DERRICK City 0.00 Military Exemption JR 0002105409-2013-2013-000000 148.09 Refund 1018 HERITAGE WY County 148.09 CAMERON, NC, 28326 38 WARREN, SUSAN City(CI02) 27.90 Veterans Exemption ELIZABETH 0000056794-2013-2013-000000 188.00 Refund 302 NORTH 17TH STREET County 160.10 ERWIN NC, 28334 39 WINCHESER, ROGER City 0.00 Military Exemption ALLEN JR. WINCHESTER, LEONA 0002093488-2013-2013-000000 105.62 Refund MARIE County 105.62 336 HIGHLAND FOREST DR SANFORD, NC, 27332 -1719 WM. A. TONY WILDER City Total 27.90 Revenue Administrator County 4,926.91 Total Total to be 4,954.81 Refunded CC: WM. A. TONY WILDER Agenda Item _ _...'f_-..,D""--- RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Yorkshire Subdivision Yorkshire Drive (SR 2245 Ext.) Jubilee Court Gloucester Court Checkmate Court Wessex Court Countess Court Duly adopted this 4th day ofNovember, 2013. ATTEST: Margaret Regina Wheeler Clerk to the Board strong roots • new growth HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman www.harnett.org STATE OF NORTH CAROUNA DEPARTMENT OF TRANSPORTATION PAT MCCRORY GOVERNOR Division Six -District Two Harnett County Mr. Jim Burgin, Chairman May 20,2013 Harnett County Board of Commissioners Post Office Box 759 Lillington, North Carolina 27546 Subject: Secondary Road Addition Dear Mr. Burgin: ANTHONY J. TATA SECRETARY This is reference to a petition submitted to this office requesting street(s) in Harnett County be placed on the State's Secondary Road System. Please be advised that these street(s) have been investigated and our findings are that the below listed street(s) are eligible for addition to the State System. Yorkshire Subdivision • Yorkshire Drive (SR 2245 Ext.) • Jubilee Court • Gloucester Court • Checkmate Court • Wessex Court • Countess Court rt is our recommendation that the above named street(s) be placed on the State's Secondary Road System. If you and your Board concur in our recommendation, please submit a resolution to this office. Sincerely, David Plummer Engineering Technician P.O. Box 1150, Fayetteville, N.C. 28302 Voice: 910.486.1496 Fax: 910.437.2529 . 1"" " 137 4 \ _. . - - ' { ' I l r : ' . . / Pi n e v i e w r "L . J ~ ~ 1-.-- .1 1 1. l l . § . ' - - ~ ~~ - / 1 17 ~ pU ¥ J 1 7 6 I - ,. ' ~ . ., ~ ._ < p ,. J ~ .,/"o,-, ""C( / = " ~ \ -!'!ad >- .f " ' ' n . f \ """" ' " " ' < ~ ' < . \ . h. . . . .. . . , _ I . ' l / J ' \ IL 1 __ .7 -l ~ '- < : - \ 13~ ~ " 1 1 ± 1 : 029 -- r ~\ ' I M ~ I -- ' ~'I ; v .. . . . · - \ \ l ( r -\ ~ ' ~ / 1 (• ( ,.. ~ . . . . . . . , . . A '--.. ., ) I ;I <¥> \ r sm 3 ; r= /' Y J i;o,1 S ~ ~ · ( ( I J \~ I I~ \ I I 7 ~/ I li l l . X f '~ ~ _ J r -~ ' -. -· ~ ( .! 1 Q 2 . I ~ · · .. . . . . . . _ , _ n ~· \ \ I 1 l ~ f" ' / ' ~ ~~ :J V= ' () \ -\ . . . . - - ) 1- - ' ,. \ - ~ I < " 0 1 110 6 / ' ~ ~ 0. - ... . . ' -~' r ~ ' v- . . J ' ...._ \~ ; - / - .. . . . . _ I -::r - 'J 11 1 1 ~( ------- co u - 8 LI N E RO A D _.. . . ' - . .. . . . . . . . . . ~ -- - "" ~ ..... .. -- - .. . . . . . . . . . -- - c 0 'J_ ~ , - - N O T E : M A P INCLUDES ONLY STA l. J I V OR IMPORTANT NON-SYSl I ' 0. y ... . . R O A D S SHOWN AS OF FEE Board Meeting Agenda Item Agenda Item Ji .. f MEETING DATE: November 4, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Reorganization of IT Department REQUESTED BY: Paula K. Stewart REQUEST: Request approval of IT Department reorganization based on recommendation by The MAPS Group. Funding can be absorbed within current IT budget. Summary of Recommendation: Eliminate Senior IS Specialist (grade 74) position; Establish two technology supervisory positions at grade 77; Increase the grade of two IS Systems Specialists from grade 72 to 73 due to the increased variety of technology supported and the addition of requirement to be on-call on a rotational basis; Reclassify Computer Support Technician to grade 67 due to the increase in technical level of work performed; Establish a Help Desk Specialist at grade 64 to take phone and email work orders and Establish a Computer Support Technician at grade 67, to assist in technical support for the Library, municipal and county technologies. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\10 28 13 it reorg request. doc Page I of 1 Board Meeting Agenda Item Agenda Itern l./ ... ( MEETING DATE: November 4, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Fiscal Year 2015 Community Transportation Grant Application (CTP) REQUESTED BY: Dionne C. White, Transit Service Manager REQUEST: That the Board of Commissioners adopt the enclosed Community Transportation Program Resolution. This resolution will allow the County of Harnett to enter into agreement with the North Carolina Department of Transportation, providing the necessary assurances, certifications and local match for fiscal year 2015. COUNTY MANAGER'S RECOMMENDATION: http://www.hamett.org/boc/downloads/agendaform20 13 .doc I of I Page Includes the Section 5311-Non-urbanized Area Formula Program, Human Service Transportation Managen1ent Program and Rural Capital Program SEPTEMBER 20 3 N.C. Department of Transportation Public Transportation Division 1 S. Wilmington Street Raleigh, NC 27699 The Federal Transit Administration on the behalf of the Secretary of Transportation, apportions appropriated 5311 funds annually to the Governor of each state for public transportation projects in non-urbanized areas. Specifically, the Section 5311 program intends to: (1) enhance the access of people in nonurbanized areas to health care, shopping, education, employment, public services and recreation; (2) assist in the maintenance, development, improvement and use of public transportation systems in nonurbanized areas; (3) encourage and facilitate the most efficient use of all transportation funds used to provide passenger transportation in nonurbanized areas through the coordination of programs and services; (4) assist in the development and support of intercity bus transportation; and (5) provide for the participation of private transportation providers in nonurbanized transportation. The Governor of North Carolina, in accordance with the Urban Mass Transportation Act of 1964, as amended, designated the N.C. Department of Transportation (NCDOT) Public Transportation Division (PTD) as the agency to receive and administer federal and state public transportation funds. The NCDOT (G.S. 136-44.20) is the recipient of all Section 5311 funds and the Community Transportation Program (CTP) applicant is the sub-recipient. The Public Transportation Division shall have principal responsibility and authority for the administration of the Section 5311 Program, and shall administer the programs in accordance with the guidance published by the Federal Transit Administration (FTA Circular 9040.1F) and in accordance with existing Federal and State regulations pertaining to the administration of Federal grants by the North Carolina Department of Transportation. NCDOT incorporates the Federal Section 5311, State Rural Capital Program (includes vehicles and related equipment, facility improvements and baseline technology) and the State Human Service Transportation Management Program into a single CTP funding application. Thnetables Application Process for FY 2015 DATES TASK/EVENT September 16 November 15 November 29 Nov.-Jan. Feb-April May-June July 1 " Funding Solicitation (Grant Application and Instructions Distributed) Grant Application Due to NCDOT " Project Funding Request Forms Due in Partner Connect II! Grant Application Review Process m PTD makes funding recommendation to NCDOT BOT FTA grant review and award Effective date of one year grant agreement 2 On July 6, 2012 President Obama signed into law a new two-year transportation authorization, entitled Moving Ahead for Progress in the 21st Century (MAP-21 ). The new law authorizes $10.6 billion in FY 2013 and $10.7 billion in FY 2014 for public transportation. MAP-21 furthers several important goals, including safety, state of good repair, performance, and program efficiency. MAP-21 gives FTA significant new authority to strengthen the safety of public transportation systems throughout the United States. The act also puts new emphasis on restoring and replacing our aging public transportation infrastructure by establishing a new needs-based formula program and new asset management requirements. In addition, it establishes performance-based planning requirements that align Federal funding with key goals and tracks progress towards these goals. Finally, MAP-21 improves the efficiency of administering grant programs by consolidating several programs and streamlining the major capital investment grant program known as "New Starts." These, and other important changes, are summarized in this document. While this summary focuses on the transit title (Division B, including amendments to chapter 53 of title 49, United States Code), several provisions that reside in the highway title (Division A, including amendments to title 23, United States Code) also affect transit. These provisions include performance measures in transportation planning, the Transportation Infrastructure Finance and Innovation Act (TIFIA), the Surface Transportation Program (STP), the Congestion Management and Air Quality program (CMAQ), and acceleration of project delivery through streamlining environmental reviews. A summary of these provisions can be found at http: 1 /www.fhwa.dot.gov /map21 /summaryinfo.cfm. 3 North Carolina's coordinated approach to service delivery currently allows only a single applicant (sub-recipient) for CTP funding within a county or group of counties as identified by an approved Community Transportation Service Plan (CTSP). Applicants must maintain a minimum level of coordinated transportation services to be eligible to receive any public transportation assistance through the CTP program. The minimum level will be determined in the CTSP process and must be illustrated beyond vehicle sharing unless local conditions dearly prohibit greater coordinating opportunities. Each applicant shall ensure that, to the maximum extent feasible, all transportation services provided utilizing funding through the CTP are coordinated with transportation services provided by other entities receiving federal funds, including any urban transit providers. Coordination can be used to improve transportation system performance by eliminating duplicative efforts and improving the efficiency of transportation operations. Each transportation system will have a Transportation Advisory Board (TAB) approved by the applicant's governing body. Transportation Advisory Board Each applicant is REQUIRED to have a Transportation Advisory Board (TAB). A TAB is typically made up of stakeholders from the service area that care about the services provided by the transit system. The make-up of the TAB is representative of the various target audiences in the service area and typically includes one or more actual passengers of the transit system. An "ACTTVEL Y ENGAGED" Transportation Advisory Board is expected to discuss unmet needs in the service area, service design and scheduling, billing rates and fares, and to resolve complaints. They also monitor compliance with federal regulations and the status of any deficiencies noted in any official federal, state or local review or report. The Transportation Advisory Board is a locally formed advisory group based on the following guidelines and requirements: 4 TRANSPORTATION ADVISORY BOARD (TAB) COMPOSITION PUBLIC AND GOVERNMENT TRANSIT CATEGORIES PUBLIC HUMAN TRANSPORTATIO BUSINESS AND USER SERVICE AGENCY GOVERNMENTAL NPROVIDERS SECTORS AFFILIATES Suggested number of representatives 3-5 1-2 4-5 3-5 1-3 per category .. Senior Services " Private " Chamber of " MPO . Passenger(s) that NOTE: TAB .. DSS transportation Commerce RPO currently utilize members should Vocational providers Major Economic the transit system " " be individuals " Rehabilitation Intercity bus employers Development that know about Head Start providers DBE's Employment 111 " the transit needs Shelter Ambulance Hospital/Dialy Security .. .. .. of the general Workshop Service sis Ctr. Staff Commission public including Health Dept. II! Regional .. Non-profit " Job Link and/or the elderly, .. Veterans Admin Authority organizations Career Centers minorities, " " " .. Smart Start Urban System Employment Elected Officials disabled, LEP, or ,. Mental Health " Faith based Transit Users li! County low income populations living in the service area. " " Housing services " General Public Government staff Authority .. Volunteers Transit Users II! Community .. Human Service ,. Public Citizens College Transit Users " " " • The Transportation Advisory Board must include representatives from the elderly, minority, LEP, disabled and/or low income populations in the service area or include individuals that represent these consumer groups that will challenge the transit system to be more sensitive to their needs or to discuss unmet needs of their consumer group. Census data should be consulted to determine which groups should be represented and the size of the representation needed. If the applicant serves as an "umbrella" agency for programs in addition to transportation services, then the Executive or Governing Board may not serve as the Transportation Advisory Board. There may be overlapping of members from the Executive or Governing Board, but there must be a separate Transportation Advisory Board that meets the requirements. If the applicant is a transportation authority or a non-profit organization that only provides transportation, the Executive or Governing Board may serve as the Transportation Advisory Board. In this case, the composition of the Executive or Governing Board will have to meet the 5311 Program requirements to serve as the TAB or consider creating a separate TAB that does meet the requirements. PTD expects, at a minimum, quarterly TAB meetings for the community transportation system to maintain ongoing communications as one means of seeking public involvement, and ongoing administrative oversight. TAB meetings must be open to the public and the public must be notified of the scheduled meetings through such means as posting notices on agency Web sites; local news media; flyers; etc. Additionally, meeting minutes must be published and distributed to PTD regional mobility development specialists, with original file copies maintained by the transportation system for a minimum of five (5) years. 5 Regulatory Compliance All projects must annually meet all Federal/State requirements prior to July 1, the beginning of the project period and State fiscal year, to be eligible for reimbursement of Federal funds for the entire project period. Applicants that do not meet federal and state requirements are not eligible to receive reimbursement for expenses incurred prior to the effective date of compliance. NCDOT will not award any financial assistance until the applicant provides assurance of compliance and it has been determined that federal and state requirements are met. An incomplete application will not be reviewed. ALL the following documents must be completed and returned as part of the CTP application. 1 2 3 4 0 Some documents must be signed by the AUTIIORIZED OFFICIAL as indicated 0 Some documents must AFFIX A SEAL as indicated on the fonn 0 Instructions are included with the form DOCUMENTS COMMENTS Authorizing Resolution Each applicant will accurately complete and submit with its grant application a GOVERNING BOARD APPROVED Community Transportation Program or Human Service Transportation authorizing resolution. The Community Transportation Program Resolution is for Federal and State funded projects that provide general public transportation, while the Human Service Transportation Resolution is for State funded projects that provide only human service transportation. Certifications and In accordance with 49 U.S.C. 5323(n), Certifications and Assurances, Attorney's Assurances have been compiled for the North Carolina Affirmation, Lobbying Community Transportation Program. NCDOT requires sub- Certification, recipients to certify to all applicable categories. Equivalent Service Certification, and 5333(b) Labor Warranty Title VI Certification Recipients of FTA and State funds must comply with Title VI of the 1964 Civil Rights Act, Section 601. Title VI states that "No person in the United States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." .. Additional federal information may be found in FTA Circular 4702.1B "Title VI Requirements and Guidelines for Federal Transit Administration Recipients," dated October 1, 2012 at: httQ;i,'www .fta.dotgov/documents'FTA Title .Y_LF!N AL12df Disadvantaged Business All recipients and sub-recipients of grant funds from the FTA Enterprise (DBE) and/or the State of North Carolina must participate in the DBE Certification Program/Minority Business Enterprises (MBE) Program. DBE Program information may be found at ~s://a~ws.dot.statc.nc.usLvendorLdirPctorvL. 6 Public Hearing Notice As part of the CTP application, a public hearing must be held in front of the applicant's governing body. The applicant must publish one public notice in a newspaper(s) having general circulation in the project's proposed service area. It is recommended that the Public Hearing Notice provide a minimum of seven (7) calendar days notice and a maximum of fourteen (14) calendar days notice between the time that the Public Hearing Notice is published in the newspaper and the actual public hearing 5 date. In accordance with the DOT LEP Guidance, 70 FR 74087, (December 14, 2005), a public notice will also be published in Spanish in counties that have 1,000 or 5% of their population that speaks Spanish at home, but speaks English less than well. Applicants in the counties listed in Appendix B MUST publish a public hearing notice in English and Spanish. PTD is not including a Spanish version of the public notice in the application package. Applicants should have the public notice translated locally to ensure the accuracy of the translation. Public Hearing I The applicant MUST hold a public hearing on the proposed project to allow members of the community the opportunity to comment on transportation needs and the grant application. During the hearing the public should EXPUCITL Y BE ASKED if they wish to comment on the proposed funding. The public hearing will be held before the governing board. " County Commissioners-county applicants .. Board of Directors -non-profit applicants 6 .. Authority Board of Directors or Executive Board -public transportation authorities D City/Town Council-municipalities Public Hearing Record I The Clerk/Secretary to the Board must complete, sign and certify the Public Hearing Record form. Either indicate that NO public Public Hearing Minutes comments were made or public comments were made and enter the estimated date for board approval of meeting minutes. A copy of the board approved minutes must be submitted if comments were made at the Public Hearin_g. Public Hearing Outreach efforts beyond holding a public hearing must be Outreach conducted to inform the public including minorities, women, elderly, disabled, Limited English Proficiency (LEP), low income individuals, and persons who are not human service agency clients, about the availability of CTP funds and to discuss transportation service needs. These efforts should include, but are not limited to surveys, presentations to groups, committees, fliers and/or posters. The intent is to remove barriers and conditions that prevent these 7 groups from receiving access, participation and benefits of the CTP funded services. Services and benefits must be distributed in a non- discriminatory manner. Title VI of the Civil Rights Act of 1964 applies. This form should include a DETAILED DESCRIPTION of public hearing outreach efforts by the applicant to inform the public (INCLUDING MINORITY, WOMEN, ELDERLY, DISABLED, LIMITED ENGLISH PROFICIENCY (LEP), AND LOW INCOME INDIVIDUALS} about the public hearing to comment on the Community Transportation Grant application. 7 Local Share The Legal Applicant must certify to the North Carolina Department Certification for of Transportation that the required local funds for the FY2014 8 Funding Community Transportation Program will be available as of July 1, 2014 for FY2015, which has a period of performance of July 1, 2014 -June 30, 2015. Project Funding Attention: State match funds for FY 2015 will not be part of the Request Fonn competitive steps in the State Transportation Investments (STI) Process. Each system requesting state match funds for FY15 will complete the first page of the Project Funding Request Form. The form can be located in the Appendix of this document and on the Public Transportation Division website, W\¥\'\'.ncdot.gov/nctransit/. Those systems requesting projects under the STI process and are 9 applying for state match in the FY 2016, FY 2017, FY 2018, FY 2019, and FY 2020 will complete pages 2 and 3. If your system is not requesting state match funds as part of the STI process for the FY 2016, FY 2017, FY 2018, FY 2019, and FY2020 you will not be required to complete pages 2 and 3 of the Project Funding Request Form. Please note, the Project Funding Request Form must be completed for each item requested and placed in the appropriate folder labeled FY 2016, FY 2017, FY 2018, FY 2019, and FY 2020 found in the Partner Connect, httos:/ /oartner.ncdot.gov/iri/oortal. Application Process The FY 2015 CTP grant application must be transmitted through the online NCDOT Grants Module no later than 5:00P.M. ET, November 15, 2013. An incomplete application will not be reviewed. The Project Funding Request Forms will be due no later than 5:00 P.M. ET, November 29,2013. The documents identified in the Application Submission Checklist must be submitted as attachments within the online Grants Module. Note that documents with original signatures must be scanned for electronic submittal (ensure that seal is visible for documents with seals) and some forms/other documents must be saved and attached in their original form (Microsoft Word/Excel), as indicated in the Application Submission Checklist. 8 AND MONITORING The PTD supports community transportation systems in fulfilling the transportation needs of each community by providing ADMINISTRATIVE, CAPITAL, AND OPERATING funding assistance programs. The division has sought increased state funding in these key areas to assist in meeting the goals and policy objectives of the Community Transportation Program. Community transportation systems will be eligible to receive these funding assistance programs if the policy requirements of the Community Transportation Program are met. Not to exceed Budget Category Federal State1 ADMINISTRATION 80% 5% CAPITAL 80% 10% .. Other Vehicles I Capital 80% 10% .. Technology 80% 10% " Facilities 80% 10% OPERATING (net) 50% 1 Stare Is fo State and 2 Small Fixed Route Systems' Local Share exceeds 50% Local Share 15% 10% 10% 10% 10% 50% ormore2 of Community Transportation Systems in Urbanized Area Counties -The Public Transportation Division and the Institute for Transportation Research and Education developed methodology to allocate funds to community transportation systems located in counties within urbanized areas. The same method was used in the FY2014 grant. This method is used to determine the percentage of service eligible for non-urbanized funding. The following methodology was used to determine these estimates: " Total Population for each county using Census 2000 data. • Subtract the Urbanized Area Population from the Total Population to derive the Non-Urbanized Population. " Divide the Non-Urbanized Population into the Total Population to derive the Percent Non-Urban Population. " Determine the Multiplier for each county to adjust for individual differences. The Multiplier is essential because some counties have urban fixed route options for the urban population while other county Community Transportation systems are solely responsible for the mobility of the urban population. The following assumptions were used: o Community Transportation systems in counties with fixed route options will provide a higher percent service to the non-urban population (Multiplier of 2.5). o Community Transportation systems in counties with fixed route options that perform the ADA service for the fixed route will provide a slightly lower percent service to the non-urban population (Multiplier of 2). o Community Transportation systems in counties with no fixed route option will provide the same percent of service to the non-urban area as the Non-Urbanized Population (Multiplier of 1). • Multiply the Percent Non-Urban Population by the Multiplier to determine the Estimated Non-Urban Trip Share Percent (5311 eligible trips). 9 Consolidated Urban-Rural Systems-Consolidated urban-rural transportation systems must use an equitable method to distribute costs that cannot be directly allocated to one program. Expenses will be allocated to the appropriate program when the product, service; or material is not a shared resource between the rural and urban public transportation programs. Consolidated urban-rural systems will use a cost allocation based on urban-rural miles and hours from FY 2013 Operating Statistics to allocate any joint urban-rural expenses and determine the rural share eligible for Section 5311 funding. PTD will determine and provide the cost allocation percentages to the consolidated systems. Funding Requests -All community transportation systems are required to utilize the Uniform Public Transportation Accounting System (UPT AS) for budgeting and reporting. The governing board determines how to allocate the maximum amount of funds for which they are eligible, to meet the transportation needs of the service area for the fiscal year. The administrative funding (with the exception of indirect cost, vehicle insurance, marketing and employee development) allocated to the system can be budgeted at the discretion of the system, utilizing eligible UPTAS cost categories (Object Codes). Indirect Cost Plans -Under Federal and State funded grant programs, recipients may incur costs of both a direct and indirect nature. Sub-recipients who seek federal or state funding for indirect costs must have an approved indirect cost plan (cost allocation plan) and an approved indirect cost rate. A cost allocation plan is required if a grantee desires to charge indirect program-related costs. The Public Transportation Division requires each sub-recipient requesting central services (indirect costs) in their CTP budget to submit a copy of their most recently audited cost allocation plan and obtain an approved indirect cost rate prior to submitting their grant application. NOTE: Indirect cost is an eligible operating expense for small fixed route, regional transportation systems, and urban-rural consolidated transportation systems. Grantees must have an approved cost allocation plan and indirect cost rate prior to submitting their Program Auditing -The Public Transportation Division is responsible for providing sufficient program monitoring and oversight to ensure that Federal/State funds are used for the intended purpose. This is accomplished through various onsite program monitoring and evaluation tools including but not limited to: Maintenance Reviews, Site Visits, Compliance Reviews, and attendance at TAB meetings. In addition, the Community Transportation Program is subject to the OMB A-133 single audit requirement. The department's Office of Inspector General periodically conducts site visits to audit expenditures of the local Community Transportation Grant program subrecipient. 10 FUNDING A SISTANCE Administrative Budgets Applicants are expected to carefully consider administrative budget request submissions. A careful review of actual line item expenditures over the past 2-3 years should play an integral role in determining current budget request. Applicants must cap their administrative budget requests to the FY 2013 approved budgets. PTD reserves the right to decrease the FY2015 administrative allocation for those applicants that have significant unexpended administrative funds over the past two fiscal years and for budget line costs that appear excessive. Vehicle insurance is an allowable administrative expense in the CTP application. Only active revenue vehicles are eligible for vehicle insurance cost participation by PTD. The applicant will be required to submit the following documentation that will be used to determine the PID financial participation level for vehicle insurance: " Certificate of Insurance -verifying liability limits, and the deductible amount, " Auto Schedule-a list of the vehicles insured and the cost associated with insuring each vehicle at the required levels. The PTMS cannot be used as a substitute for the Auto Schedule. The applicant should request this information from their insurance provider. PTD will cap reimbursement to the federal and state share of 85% of the actual annual premium cost, up to a maximum annual premium cost of $2,500 per revenue vehicle. Training-Employee Education Expenses (Object Code 395) -These funds are intended to support training and development activities for community transportation systems' employees. Eligible employee training expenses include: registration fees, tuition, books and materials for approved courses; travel, lodging and meals related to approved training activities; fees for purchase or rental of Video or CD-ROM training or fees for participation in Internet or world wide web based training courses (excluding basic Internet service provider fees); and instructor fees and materials cost for approved courses. Employee Development funds may be used to support the travel and registration fees for no more than two drivers for the annual statewide Bus and Van Road eo. NOTE: Travel expenses for Roadeo volunteers and judges must be paid from another source or the administrative travel line items (object codes 311, 312, and/or 314}. Employee Development funds may not be used to defray the cost of salaries for staff attending a training course or conducting a training course for other system employees. IMPORTANT: No costs that are actually or potentially associated with lobbying activities may be paid for using funds approved in the CTP grant in general and in Object Code 395 in particular. Applicants may not comingle approved activities eligible to be funded in this line item with any lobbying activities. The Public Transportation Division wm issue minimum training standards for all community transportation systems that receive state financial assistance from the department. 11 Marketing and Promotional Items-Applicants are required to budget Marketing (Object Code 371) and Promotional Items (Object Code 372) at designated levels. The amount in Object Code 371 must be a minimum of 2% of the total of administrative funding request minus vehicle :insurance. Applicants should thoroughly evaluate their marketing needs to determ:ine if more than the 2% minimum should be budgeted. Additionally, funding requests for Object Code 372 cannot exceed 25% of the budgeted amount for Object Code 371. Capital Budgets All rural transportation systems will be eligible for capital assistance funds. A Capital Replacement Schedule is included :in Appendix A of this document. ASSETS THAT HAVE MET USEFUL LIFE WILL NOT AUTOMATICALLY BE REPLACED. The Capital Replacement Schedule represents the minimum threshold for replacement consideration unless the applicant can document that a capital item has a history of mechanical failure, is un-repairable or that it is financially prohibitive to repair the item. Expansion Vehicles and Replacements -Each applicant has been required to provide a current Public Transportation Management System (PTMS) which includes two inventories, one for Other Capital and the other for Rolling Stock. The Regional Mobility Development Specialists will perform a capital assessment to determine the system's fleet needs. Several technical tools such as the Vehicle Utilization Data Analysis, spare ratios, lift-equipped vehicle ratio, operating statistics, agency contracts, and other data will be used to evaluate vehicle usage and needs. Once the recommended fleet size has been determined through the capital assessment process, vehicles may be designated for disposition instead of being replaced. The applicant is required to enter written justification for Expansion Vehicles :in No. 13 and 14 of the System Description form. Each applicant that foresees their system needing additional vehicles in FY 2016, FY 2017, FY 2018, FY 2019, and FY 2020 must complete the Project Funding Request Forms in this application process. If it is not completed in this application process, you will not be allowed to request additional vehicles for the upcoming fiscal years. Other Capital, Advanced Technology and Baseline Technology-Applicants should consult the Capital Replacement Schedule before requesting any replacements of Other Capital or Advanced/Baseline Technology. Appendix C lists the minimum specifications for technology items. New Advanced Technology users must have completed the Advanced Technology Pre- Application process with ITRE. Current Advanced Technology users may request to replace existing Advanced Technology items as necessary. Any system requesting expansion vehicles should also request vehicle security and surveillance equipment and any other advanced technology items currently used. The applicant must provide one (1) retail estimate per item if they request fund:ing to replace or purchase Other Capital or Advanced/Baseline Technology. The estimate will determine the amount of funding recommended by the reviewer. Some Object Codes :in the Other Capital and Basel:ine Technology budgets :include the maximum cost in which PTD will participate. Requests for fund:ing cannot exceed these amounts per item. The applicant is required to enter written justification :in No. 14 of the System Description form for Advanced/Baseline Technology; Radio Equipment; and Telephone Equipment. Each applicant that foresees their system needing additional items in FY 2016, FY 2017, FY 2018, FY 2019, and FY 2020 must complete the Project Funding Request Forms in this application process. If it is not completed in this application process, you will not be allowed to request additional items for the upcoming fiscal years. 12 Operating Budgets Applicants must cap their operating budget requests to the FY2014 approved budgets. P1D reserves the right to decrease the FY2015 operating allocation for those applicants that have significant unexpended operating funds over the past two fiscal years and for budget line costs that appear excessive. Section 5311 operating funds can ONLY be used to support rural general public routes (RGP}. RGP DEFINITION: Service provided on a repetitive, fixed-route schedule or deviated fixed-route schedule basis along a specific route for pick up and delivery of passengers to specific locations; each fixed-route trip serves the same origins and destinations, unlike demand responsive, taxicabs, or subscription service. Operating Expenses-Operating expenses are considered those costs directly related to system operations. Eligible items are defined as stated in the UPTAS manual and State Management Plan. Net operating expenses are eligible for assistance. Net operating expenses are those expenses that remain after the provider subtracts operating revenues from eligible operating expenses. Operating revenues must include farebox revenues. Farebox revenues include fares paid by riders who are later reimbursed by a human service agency or other user-side subsidy arrangement. Farebox revenues do not include payments made directly to the transit system by human service agencies to purchase service. However, purchase of transit passes or other fare media for clients would be considered farebox revenue. A voluntary or mandatory fee that a college, university, or similar institution imposes on all its students for free or discounted transit service is not farebox revenue. Farebox revenue must be used to reduce total operating expenses (treated as revenue). Funds received pursuant to a service agreement with a State or local social service agency or a private social service organization may be used as local match. Income from contracts to provide human service transportation may be used either to reduce the net project cost (treated as revenue) or to provide local match for Section 5311 operating assistance. In either case, the cost of providing the contract service is included in the total project cost. The manner in which a subrecipient applies income from human service agencies to a project affects the calculation of net operating expenses and, therefore, the amount of Section 5311 operating assistance the project is eligible to receive. Sources of Local Match. Local match for the remainder of net project costs may be provided from: • An undistributed cash surplus, a replacement cash fund or reserve, a service agreement with a State or local social service agency or a private social service organization; or • Amounts appropriated or otherwise made available to a department or agency of the Government (other than the [U.S.] Department of Transportation) that are eligible to be expended for transportation. 13 Examples of non-Federal sources that may be used for any or all of the local share include: State or local appropriations; dedicated tax revenues; private donations; and net income generated from advertising and concessions. Subrecipients may use funds from other non-DOT Federal agencies (e.g., employment training, aging, community services, vocational rehabilitation services, and TANF) for the entire local match if the other agency makes the funds available to the recipient for the purposes of the project. Any non-DOT Federal funds used as local match must be used for activities included in total net project costs of this grant. Net Operating Expenses =Total Eligible Operating Expenses-Fare Revenues Cost Participation: The Federal share for net-operating expenses may not exceed 50%. ONLY the systems listed below are eligible for 5311 OPERATING Funds Small Fixed Route Regional Systems Urban/Rural Systems Consolidated Systems NOTE: Increases in operating NOTE: Section 5311 operating funds are NoTE: Section 5311 operating funds assistance are provided also provided to the regional will be available to the systems listed consistent with percentage transportation systems listed below to below to support GENERAL PUBUC increases in the State's support rural general public routes as ROUTES in the non-urbanized area. Governor's Apportionment defined above. Consolidated urban/rural through the Section 5307 transportation systems will use a cost Program and/or at the allocation based on urban/rural miles discretion of PTD. and hours from FY 2013 Operating Statistics to allocate any joint urban/rural expenses and determine the rural share eligible for Section 5311 fundin_g. WILSON TRANSIT I CPT A GATEWAY City of Wilson Albemarle Regional Health Goldsboro-Wayne Services Traru;portation Authority SALISBURY TRANSIT CPTA WAVE TRANSIT City tlf Salio;bury Choanoke Public Cape Fear Public Transportation Authority Transportation Authority Appal CART KARTS APPLE COUNTRY TRANSIT Town of Boone and Kerr Area Transportation Weste1n Carolina Watauga County Authority_ Community Action, Inc. RCATS TAR RIVER TRANSIT Randolph County Senior City of Rocky Mount Adults Association, Inc. (operates in a region) YVEDDI GREENWAY PUBLIC Yadkin Valley Economic TRANSPORTATION Development District, Inc. Western Piedmont Regional Transit Authority (operates in a region) CARTS Craven Countv 14 Appendix A CAPITAL REPLACEMENT SCHEDULE Note: Assets that have met their useful life will not automatically be replaced. This schedule represents the minimum threshold for replacement consideration Listed capital items are illustrative and not exhaustive Fffectin i/lllOI" "" -CATEGORY MINIMUM MINIMUM DOCUMENTATION REPLACEMENT CAPITAL ITEMS REQUIREMENTS CONSIDERATION MAJOR FACILITY RENOVATIONS AND 40years NEW CONSTRUCTION " Building Purchase Note: Major Renovation involves the purchase of an " Facility Construction existing building and complete refurbishing of the building. Ne<>ds Assessment Plans and specs would be required. OFFICE FURNITURE 12 Years "Desk "'Chairs '-' 1 retd il Pf, tim a tP "Bookcase • Conference Table o Description of need for replacement " File Cabinet • Safe (Fireproof) (25 yrs.) OFFICE EQUIPMENT 5Years "' Fax Machine " Calculator rc 1 retail ('Stimdh' "'Copier "Etc. o Description of need for replacement AUDIO VISUAL EQUIPMENT 10Years • VCR/DVD 11 Camcorder () l retail <'stima!P •TV " Etc. o Description of need for replacement BASELINE TECHNOLOGY 5 Years "Computer " Laptop (Includes 0 I reldil PFtima h' Projector)* 0 Description of need for replacement in item #14 of "'Printer "Server project description m Scanner (6 yrs.) * Will be considered if needed for presentations SECURITY & SURVELLIENCE 7Years " Video (facility and vehicles) '-I reldil t'~lim<J!(' "Cameras • Wireless unit o Description of need for replacement eDVR "Antenna COMMUNICATIONS EQUIPMENT 6 Years • Radio units •Antenna --· I n'lail <'~lima!(' "Base Station •Repeater o Description of need for replacement in item #14 of •Cell phones project description MAINTENANCE EQUIPMENT & FIXTURES 12 Years " Roller cabinets " Diagnostic equip 0 Only Systems with in-house Maintenance Garage are 11 Portable tool stands • Lift truck eligible • Compressors-(5 yrs.) '" Engine stands (l I r<>tdi! Pstima!t> " Hoists-(10 yrs.) • Brake lathes "Bus washers-(10-15 yrs.) "Etc. SUPPORT VEHICLES " Trucks-Light Duty (under 12,500 lbs. g.v.w.) 7Years 0 Only Systems with in-house maintenance garage are eligible (' J rf'ldil Pstimalc & Juslificdtion fnr nop!aCt'l1Wl1t REVENUE VEHICLES Vans '"Center Aisle Van (2010 or older) o Updated PTMS "Mini-Van 115,000 miles 0 CurrentVUD " Conversion Van or Lift Van 0 Once required fleet size has been determined through Buses the capital assessment process, vehicles may be Light Transit Vehicle (LTV) 145,000 miles designated for disposition and not be eligible for 20-28 ft. -body on cut-a-way chassis replacement. Medium (Medium duty chassis) 7Years or Over 28 ft. -body on truck chassis 200,000 miles Medium (Heavy Duty Chassis) 10Years or 30-35 ft. 350,000 miles Large (Heavy Duty Chassis) 12 years or 35-40 ft. 500,000 miles 16 Facility Safety and Security Improvement Budgets -Applicants will be eligible to request facility SAFETY AND SECURITY IMPROVEMENT assistance to address safety and compliance with federal and state regulations. Facility improvement/repairs funding is available only for a J<:~g}~~ ~~w~~~~-~Y~ the~cp£lic~!_ and £CCUJ>j"ed~ the transit system;~-~-· -·-·-·"·~~"~·····-····-···~··~·~-··-··-··- NOTE: DOCUMENTATION TO INCLUDE WITH APPLICATION " A copy of the deed of ownership must be provided to the Public Transportation Division (PTD) with the safety and/or security renovation budget request . ......... ~~~-.-~ ~~.~~~~ i~reg_ui~ed if fu~~~ng is app!ied for in the application .. ····--~~····~·-~·~··-··~--··~····· 15 Appendix B Public Hearing Notice Safe Harbor Requirement County population includes at least 1,000 persons who speak Spanish at horne and English "less than well" Alamance County, North Carolina Alleghany County, North Carolina Bladen County, North Carolina Brunswick County, North Carolina Buncombe County, North Carolina Burke County, North Carolina Cabarrus County, North Carolina Catawba County, North Carolina Chatham County, North Carolina Cleveland County, North Carolina Columbus County, North Carolina Craven County, North Carolina Cumberland County, North Carolina Davidson County, North Carolina Davie County, North Carolina Duplin County, North Carolina Durham County, North Carolina Forsyth County, North Carolina Franklin County, North Carolina Gaston County, North Carolina Granville County, North Carolina Greene County, North Carolina Guilford County, North Carolina Harnett County, North Carolina Henderson County, North Carolina Hoke County, North Carolina Iredell County, North Carolina Johnston County, North Carolina Lee County, North Carolina Lenoir County, North Carolina Lincoln County, North Carolina Mecklenburg County, North Carolina Montgomery County, North Carolina Moore County, North Carolina Nash County, North Carolina New Hanover County, North Carolina Onslow County, North Carolina Orange County, North Carolina Pender County, North Carolina Pitt County, North Carolina Randolph County, North Carolina Robeson County, Nmih Carolina Rockingham County, North Carolina Rowan County, North Carolina Sampson County, North Carolina Stanly County, North Carolina Surry County, North Carolina Union County, North Carolina Vance County, North Carolina Wake County, North Carolina Wayne County, North Carolina Wilkes County, North Carolina Wilson County, North Carolina Yadkin County, North Carolina 17 AppendixC FY2014 Technology Specifications: (to be used as guideline for standards only) Standards for Hardware, Software and Nenvorking (Effective July 1, 2012) D kt es Of) Operating System: Windows 7 Processor: Intel I5-750 Memory: 4.0GB or higher Hard Drive (s): 80G, partitioned soC: drive is for programs and D: drive is for data Software: Microsoft Office Professional 201 0 Video Card: GeForce GTS250 1GB!Radeon HD4850 512MB Network Card: 100/1000 Mbps UPS Backup/Surge Multi-outlet AC Surge Protector with power supply backup (if Protection: necessary) Multimedia Devices: Pair of desktop speakers (if not included with monitor), Microphone, optional Camera Monitor: Any standard monitor capable of display in 1 024x768 or greater. Purchase larger monitors if required by specific applications. Other Drives: CD/DVD ROM Drive Anti-Virus Software: Any industry standard anti-virus software Service Program: 3-year warranty with on-site service Network Configuration: 100/1000 MB using switches (no hubs), TCP/IP Protocol Server All server specifications are minimums only. Servers should be expandable to enable increases in memory, processors, hard drive, etc. Operating System: Microsoft Windows Server 2008 Database Software: Microsoft SQL Server 2005 SP2 or 2008 Standard (if necessary) Network Card: (2) 1 00/1 000 MB Processor Type: Intel Xenon 2.5Ghz or higher Memory: 12GB Hard Drive(s): 300GB Monitor: 15" or larger Graphics Card: 64MB or greater Other Drives: CD/DVDROM Anti-Virus Software: Any industry standard anti-virus software Service Program: 3-year warranty with on-site service 18 AppendixD REGIONAL MOBILITY DEVELOPMENT SPECIALISTS CONTACT INFORMATION NORTH CAROLINA EASTERN REGION ASSIGNMENTS SUE POWELL SUE POWELL DAVID BENDER KEN BAKER TAMRA SHAW 252-522-0082 252-522-0082 919-707-4675 919-707-4688 919-707-4679 sa~owell1 @ncdot.gov sapowell1 @ncdot.gov dpbender@ncdot.gov kabaker2@ncdot.gov tshaw@ncdot.gov DISTRICT 10 DISTRICT 9 DISTRICT 8 DISTRICT7 DISTRICTS GATES CARTERET BEAUFORT HARNED CHATHAM CURRITUCK CRAVEN BERTIE HOKE DURHAM CAMDEN DUPLIN EDGECOMBE SCOTLAND FRANKLIN PASQUOTANK GREENE JOHNSTON ROBESON GRANVILLE PERQUIMANS JONES HALIFAX CUMBERLAND LEE CHOW AN LENOIR HERTFORD SAMPSON MOORE WASHINGTON NEW HANOVER MARTIN BLADEN ORANGE TYRRELL ONSLOW NASH PENDER PERSON DAVIE PAMLICO NORTHAMPTON COLUMBUS VANCE HYDE WAYNE PITI BRUNSWICK WAKE WILSON RICHMOND WARREN NORTH CAROLINA WESTERN REGION ASSIGNMENTS PHILLIP VEREEN PAM HAWLEY PHILLIP VEREEN* CRAIG HUGHES PHILLIP VEREEN 919-707-4690 336-315-4906 919-707-4690 336-903-9245 919-707-4690 Qlvereen@ncdot.gov Qhawley@ncdot.gov plvereen@ncdotgov crhughes1 @ncdotgov Qlvereen@ncdot.gov DISTRICTS DISTRICT4 DISTRICT 3 DISTRICT 2 DISTRICT 1 ANSON ALAMANCE CALDWELL ALLEGHANY BUNCOMBE CABARRUS CASWELL ALEXANDER ASHE CHEROKEE GASTON DAVIDSON BURKE AVERY CLAY IREDELL DAVIE CATAWBA MADISON EBCI MECKLENBURG FORSYTH MCDOWELL MITCHELL GRAHAM MONTGOMERY GUILFORD LINCOLN WATAUGA HAYWOOD ROWAN RANDOLPH RUTHERFORD WILKES HENDERSON STANLY ROCKINGHAM POLK YANCEY JACKSON UNION STOKES CLEVELAND MACON SURRY SWAIN YADKIN TRANSYLVANIA 19 FY 2015 CTP Application Submission Checklist I Click in box at right and select Applicant Name: Harnett County I Scanned e-copy ather ,, "'' format ired-· ITEM "'"'""'"'u Due Date in submit your documents the (not later than) Module lwhe: In submitted FEDERAL I STATE REQUIRED DOCUMENTS Authorizing Resolution 0 (Community Transportation or Human Services) Yes, with original signatures' No 11/15/2013 FederaYState Certifications & Assurances 0 Certifications & Assurances Yes, with original signatures' No 11/15/2013 0 Applicant & Attorney Affirmations Yes, with original signatures' No 11/15/2013 0 Certifications & Restrictions on Lobbying Yes, with original signatures' No 11/15/2013 0 Certification of Equivalent Service Yes, with original signatures' No 11/15/2013 D Special Section 5333(b) Warranty Yes, with original signatures' No 11/15/2013 D Title VI Program Report Yes, with original signature No 11/15/2013 D DBE Good Faith Efforts Certification Yes, with original signature No 11/15/2013 0 DBEIMBE/WBE/HUB Anticipated Vendor Awards Yes, with original signature No 11/15/2013 Documentation of Public Involvement D Copy of Public Hearing notice published in newspaper(s) Yes No 11/15/2013 D Affidavit of Public Hearing Notice Publication (original) Yes, with original signature' No 11/15/2013 D Public Hearing Record Yes, with original signature' No 11/15/2013 D Public Hearing Outreach Yes No 11/15/2013 D Voluntary Title VI Public Involvement Surveys (if completed} Yes No 11/15/2013 D Local Share Certification for Funding Yes, with original signature No 11/15/2013 D Surface Transportation Providers No Yes (Word Doc) 11/15/2013 D Transportation Advisory_ Board Com~osition No Yes (Excel) 11/15/2013 D SYSTEM DESCRIPTION No Yes {Excel) 11/15/2013 BUDGETS 0 Administative Budget No-enter directly online No 11/15/2013 D Capital Budget No--enter directly online No 11/15/2013 n Operating Budget {if applicable) No--enter directly online No 11/15/2013 D Facility Improvement Budget {if applicable) No--enter directly online No 11/15/2013 MISCELLANEOUS D PTD Funded Administrative Job Descriptions (if new or revised) Yes No 11/15/2013 D CTP Application Comment Form Yes No 11/15/2013 D Vehicle Insurance Certification Yes No 11/15/2013 ll Insurance Auto Schedule {not PTMS) Yes No 11/15/2013 n Retail Estimate{s) or Proposal{s) Yes No 11/15/2013 n Copy of Contract with Third Party Provider (if app!IC'.able) Yes No 11/15/2013 RENTAL OR LEASE AGREEMENTS Vehicle Leases with other transit systems or human service agencies Yes, copy of signed original{s) No D (If appli.~ablr) 11/15/2013 0 Rental Agreement for Administrative building or office (PTD funded) Yes, copy of signed original{s) No 11/15/2013 n Software Leases (PTD funded) I''Htl<>i CO!Jt:ac\ Yes, copy of signed original{s) No 11/15/2013 0 * PROJECT FUNDING REQUEST FORM(S) Yes No 11/29/2013 D CTP APPLICATION SUBMISSION CHECKLIST Yes No 11/15/2013 1' Ensun:: seal!£ Y!sai:Jic; IC! sealc;d docum~nts. Contact your Regional Mobility Development Specialist if you have questions or need assistance. COMMUNITY TRANSPORTATION PROGRAM RESOLUTION Section 5311 FY 2015 RESOLUTION Applicant seeking permission to apply for Community Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances and the required local match. A motion was made by (Board Member's Name)---------=-----~---::-and seconded by (Board Member's Name or NIA, if not required) for the adoption of the following resolution, and upon being put to a vote was duly adopted. WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services consistent with the policy requirements for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and WHEREAS, County of Harnett hereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. NOW, THEREFORE, be it resolved that the Chairman of Harnett County Board Of Commissioners is hereby authorized to submit a grant application for federal and state funding, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. 1 Margaret R. Wheeler Clerk to the Board of Commissioners do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the Harnett County Board of Commissioners duly held on the __ day of ____ , __ . Signature of Certifying Official *Note that the authorized official, certifying official, and notary public should be three separate individuals. Seal Subscribed and sworn to me (date) AffiX Notary Seal Here Notary Public * Printed Name and Address My commission expires (date) SE C T I O N 53 1 1 TI T L E VI PR O G R A M RE P O R T Part A (complete ei t h e r Pa r t A o r Pa r t B) Le g a l Na m e of Ap p l i c a n t : Co u n t y o f Ha r n e t t I certify that to th e be s t of my kn o w l e d g e , No co m p l a i n t s o r la w s u i t s al l e g i n g di s c r i m i n a t i o n ha v e be e n fi l e d ag a i n s t Harnett Area Ru r a l Tr a n s i t Sy s t e m du r i n g th e pe r i o d J u l y 1, 20 1 2 th r o u g h Ju n e 30 , 20 1 3 . Signature of Authorize d Of f i c i a l Da t e Type Name and Title o f Au t h o r i z e d Of f i c i a l Part B (complete ei t h e r Pa r t A o r Pa r t B) The fo l l o w i n g Ti t l e VI co m p l a i n t s or la w s u i t s al l e g i n g di s c r i m i n a t i o n ha v e be e n fi l e d wi t h (Transi t Sy s t e m Na m e ) _ _ du r i n g th e pe r i o d J u l y 1, 20 1 2 th r o u g h Ju n e 30 , 20 1 3 . Complainant Name/ Ad d r e s s / T e l e p h o n e Da t e De s c r i p t i o n Numb e r - - - - - - · - (Attach an additional pa g e if re q u i r e d . ) St a t u s / O u t c o m e I certify that to the best of my kn o w l e d g e , th e ab o v e de s c r i b e d co m p l a i n t s or la w s u i t s al l e g i n g di s c r i m i n a t i o n ha v e be e n fi l e d ag a i n s t (T r a n s i t System Name) __ du r i n g th e pe r i o d Ju l y 1, 20 1 2 th r o u g h Ju n e 30 , 20 1 3 . Signature of Authorize d Of f i c i a l Da t e Type Name and Title o f Au t h o r i z e d Of f i c i a l DBE GOOD FAITH EFFORTS CERTIFICATION This is to certify that in all purchase and contract selections (Legal Name of Applicant) County of Harnett is committed to and shall make good faith efforts to purchase from and award contracts to Disadvantaged Business Enterprises (DBEs). DBE good faith efforts will include the following items that are indicated by check mark(s) or narrative: MININUM Check all Effort that apply Description Required by PTD D Write a letter to Certified DBEs in the service area to inform them of purchase or contract opportunities; I> ~ Document telephone calls, emails and correspondence with or on behalf of DBEs; D Advertise purchase and contract opportunities on local TV Community Cable Network; ~ Request purchase/contract price quotes/bids from DBEs; ~ Monitor newspapers for new businesses that are DBE eligible I> Encourage interested eligible firms to become NCDOT certified. Interested ~ firms should refer to ht:t}2:LLwww.ncdot.gov/businessLocsLdbeL#FA010 or contact the office of contractual services at (919) 707-4800 for more information I> ~ Encourage interested firms to contact the Office of Historically Underutilized Businesses at (919) 807-2330 for more information. I> Consult NCDOT Certified DBE Directory. A DBE company will be listed in ~ the DBE Directory for each work type or area of specialization that it performs. You may obtain a copy of this directory at htms :/ /.Qartner.ncdot.gov/V endorDirectory/default.html D Other efforts: Describe: -- D Other efforts: Describe: -- You may obtain of copy of the USDOT Disadvantaged Business Enterprise Program Title 49 Part 26 at http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=%2Findex.tpl Reminder: Documentation of all good faith efforts shall be retained for a period of five (5) years following the end of the fiscal year. I certify that, to the best of my knowledge, the above information describes the DBE good faith efforts. Signature of Authorized Official Mr. Jim Burgin/Chairman of Harnett County Board of Commissioners Type Name and Title of Authorized Official 10/08/2013 Date N O R T H C A R O L I N A D E P A R T M E N T O F T R A N S P O R T A T I O N P U B L I C T R A N S P O R T A T I O N D I V I S I O N DB E / M B E / W B E / H U B AN T I C I P A T E D VE N D O R AW A R D S in FY 2 0 1 5 A P P L I C A N T ' S NA M E : _C . = . . : : . o u = n : . : : t : L y - = o : . . : . f : . . : . H . : . : a = - m = - e : . . : t . : . . . t - - - - - - - - - - - - - - - - - - - - - - - - - - - - - PERIOD COVERED M A I L I N G AD D R E S S : P. O . Bo x 85 Li l l i n g t o n , NC 27 5 4 6 F r o m : 7/1/2014 V E N D O R N U M B E R : - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - To: 6/30/2015 We ex p e c t to ut i l i z e th e fo l l o w i n g li s t of D B E / M B E / W B E / H U B Ve n d o r s in FY 2 0 1 5 : DB E / M B E / W B E / H U B Ma i l i n g Ad d r e s s 10 # fr o m NC D O T De s c r i b e Se r v i c e / I t e m to be Anticipated Ve n d o r / S u b c o n t r a c t o r ' s Na m e Ci t y , St a t e , Zi p We b s i t e Pu r c h a s e d Expenditure ($) TOTAL - - - - - - - - - - 0 Th e ab o v e li s t in c l u d e s th e DB E / M B E / W B E / H U B Ve n d o r s th e ap p l i c a n t ex p e c t s to ut i l i z e in FY 2 0 1 5 . x Th e ap p l i c a n t do e s N O T ex p e c t to ut i l i z e an y DB E / M B E / W B E / H U B Ve n d o r s in FY 2 0 1 5 . S i g n a t u r e o f A u t h o r i z e d Of f i c i a l D a t e PUBLIC HEARING NOTICE This is to inform the public that a public hearing will be held on the proposed Fiscal Year 2015 Community Transportation Program Application to be submitted to the North Carolina Department of Transportation no later than November 15, 2013. The public hearing will be held on November 41h, 2013 at 9:00am before the Harnett County Board of Commissioners. Those interested in attending the public hearing and needing either auxiliary aids or services under the Americans with Disabilities Act (ADA) or a language translator should contact Dionne C. White on or before October 31, 2013, 2013 at telephone number {91 0) 814-4019 or via email at dwhite@harnett.org The Community Transportation Program provides assistance to coordinate existing transportation programs operating in County of Harnett as well as provides transportation options and services for the communities within this service area. These services are currently provided using demand response and subscription routes. Services are rendered by center aisle, lift equipped, minivans, and light transit vehicles. The total estimated amount requested for the period July 1, 2014 through June 30. 2015 Project Total Amount Local Share Administrative $ 219,108 $32,867 (15%) Capital (Vehicles & Other) $421,000 $ 42,100 (10%) Operating (Small fixed-route, $ $ *(50%} or more regional, and consolidated urban-rural *Note: Small Fixed Route systems only) systems must contribute more than 50% TOTAL PROJECT $640,108 $74,967 Total Funding Request Total Local Share This application may be inspected at Harnett Area Rural Transit System, 250 Alexander Drive, Lillington NC 27546 from 8:00am-4:00pm. Written comments should be directed to Dionne C. White before November 4th, 2013. End of Notice Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication must be submitted with the CTP grant application. AVISO DE AUDIENCIA PUBLICA Esto es para informar al publico que se celebrara una audiencia publica sobre Ia propuesta aiio Fiscal 2015 comunidad transporte programa aplicaci6n a presentarse en el Departamento de transporte de Carolina del norte no mas tardar el15 de noviembre de 2013. La audiencia publica se llevara a cabo el 4 de noviembre1h, 2013 de 9:00 ante Ia Junta de Comisionados del Condado de Harnett. Los interesados en asistir a Ia audiencia publica y que necesitan ayudas auxiliares o servicios bajo las Americans with Disabilities Act (ADA) o un traductor de idiomas deben contactar Dionne C. White en o antes del gj_de octubre de 2013, 2013 al telefono numero (910) 814- 4019 o via email a dwhite@harnett.org El programa de transporte de Ia comunidad proporciona asistencia para coordinar programas de transporte existentes en El Condado de Harnett, asi como proporciona las opciones de transporte y servicios para las comunidades dentro de esta area de servicio. Estos servicios son proporcionados actualmente usando rutas de respuesta y Ia suscripci6n de Ia demanda. Servicios son prestados por el pasillo central. ascensor equipado, camionetas y vehiculos de transporte ligero. La cantidad total estimada solicitada para el periodo 01 de julio de 2014 a traves de 30 de junio de 2015 Proyecto Cantidad total Parte local Administrativa $219,108 $32,867 (15%) Capital (vehfculos y otros) $421,100 $42,100 (10%) Funcionamiento(Pequeiios ruta $ $ *(50%) o mas* Nota: fija, regionales y consolidados urbana-sistemas de ruta fija rural s61o sistemas) pequeiias deben contribuir mas del 50% TOTAL DEL PROYECTO $ 640,108 $74,967 Solicitud de financiamiento total Total participaci6n Local Esta aplicaci6n puede ser inspeccionada en Harnett Zona Rural Transit System, 250 Alexander Drive, Lillington NC 27546 de 8:00-16:00. Comentarios por escrito deben ser dirigidas a Dionne C. White antes de 04 de noviembre de 2013. Final del aviso Nota: Una copia ORIGINAL del aviso de audiencia publica publicado debe estar sujeta a una declaraci6n jurada firmada de publicaci6n. Tanto el aviso de audiencia publica y La declaraci6n jurada de publicaci6n deben presentarse con Ia solicitud de subvenci6n CTP. PUBLIC HEARING OUTREACH APPLICANT: County of Harnett Provide a detailed description of public hearing outreach efforts by the applicant to inform the public ESPECIALLY MINORITY, WOMEN, ELDERLY, DISABLED, LIMITED ENGLISH PROFICIENCY-(LEP) AND LOW INCOME INDIVIDUALS about the scheduled public hearing and the opportunity to comment on the proposed Community Transportation grant application. Outreach may include efforts such as distribution of information on vehicles, at human service agencies, at local community events, at public events, local organization, etc. Click on gray box and begin typing the detailed description. North Carolina Community Transportation Grant Application was advertise in the Dunn Daily Record Newspaper. The article list the date, time, location of public hearing and the purpose. Information about the Community Transportation Grant Application was distributed at community health fair. Notices were placed in several locations, Dunn, Coats, Erwin, Johnsonville, Anderson Creek senior centers. Important-A public hearing MUST be conducted whether or not requested by the Public. PUBLIC HEARING RECORD APPLICANT: County of Harnett DATE: November 4th, 2013 PLACE: Harnett County Administration Bluiding, 102 E. Front St, Lillington NC 27546 TIME: 9:00am How many BOARD MEMBERS attended the public hearing? How many members of the PUBLIC attended the public hearing? Public Attendance Surveys 0 (Attached) 0 (Offered at Public Hearing but none completed) I, the undersigned, representing (Legal Name of Applicant) County of Harnett do hereby certify to the North Carolina Department of Transportation, that a Public Hearing was held as indicated above and During the Public Hearing 0 (NO public comments) 0 (Public Comments were made and meeting minutes will be submitted after board approval) The estimated date for board approval of meeting minutes is: ___________ _ :································································································-: AffiX Seal Here Signature or Clerk to the Board Printed Name and Title ;<~HO<o«o•<<•<HoOoO o•oooo ••> >o 00 0°HO .. oo., « OOOOO<O '""'''' ot>OOOOOO OOoO 00 OOo o<.OOOHO>H>OJ Date Voluntary Title VI Public Involvement Title VI of the Civil Right's Act of 1964 requires North Carolina Department of Transportation to gather statistical data on participants and beneficiaries of the agency's federal-aid highway programs and activities. The North Carolina Department of Transportation collects information on race, color, national origin and gender of the attendees to this public meeting to ensure the inclusion of all segments of the population affected by a proposed project. The North Carolina Department of Transportation wishes to clarify that this information gathering process is completely voluntary and that you are not required to disclose the statistical data requested in order to participate in this meeting. This form is a public document. The completed forms will be held on file at the North Carolina Department of Transportation. For Further information regarding this process please contact Sharon Lipscomb, the Title VI Manager at telephone number 919.508.1808 or email at slipscomb@ncdot. gov. Project Name: I Date: Meeting Location: Name (please print) Gender: 0 Male 0 Female General ethnic identification categories (check one) 0 Caucasian I 0 Hispanic American 0 American Indian! Alaskan Native 0 African American I 0 Asian/Pacific Islander Other: Color: National Origin: After you complete this form, please fold it and place it inside the designated box on the registration table. Thank you for your cooperation. LOCAL SHARE CERTIFICATION FOR FUNDING Requested Funding Amounts Project Administrative Capital (Vehicles & Other) County of Harnett (Legal Name of Applicant) Total Amount Operating (Small fixed route, regional, and consolidated urban-rural systems) $219,108. $392,000 $ __ TOTAL $ 611,108 Total Funding Requests The Local Share is available from the following sources: Source of Funds General Funss TOTAL Amount $ __ $ __ $ __ $ __ Local Share $32,866. (15%) $ 39,200. (1 0%) $ *(50% or more) *Note: Small fixed route systems contribute more than 50% $72,066 Total Local Share $72,066 I, the undersigned representing (Legal Name of Applicant) County of Harnett do hereby certify to the North Carolina Department of Transportation, that the required local funds for the FY2015 Community Transportation Program will be available as of July 1, 2014, which has a period of performance of July 1, 2014-June 30, 2015. Signature of Authorized Official Type Name and Title of Authorized Official Date Pa g e 1 of 1 53 1 1 Tr a n s i t Ad v i s o r y Bo a r d (T A B ) Co m p o s i t i o n Se r v i c e Area Demographics Low Hispanic El d e r l y Mi n o r i t y Disabled Income or Latino Ap p l i c a n t : I Ha r n e t t Co u n t y I 14 % 32 % 20% 11% 11% Nu m b e r o f Pr o j e c t e d TA B Me e t i n g s fo r FY 2 0 1 5 : 0 20 0 0 Ce n s u s da t a us e d fo r Di s a b l e d Ca l c u l a t i o n s 20 0 5 - 2 0 0 9 AC S Es t i m a t e s us e d fo r El d e r l y & Lo w In c o m e Calculations Nu m b e r o f TA B Me e t i n g s he l d in FY 2 0 1 4 as of : I 1t 4 t 1 9 o o 1 I 3 20 1 0 Ce n s u s da t a us e d fo r Mi n o r i t y & Or i g i n Ca l c u l a t i o n s Th i s pe r s o n knows the Wh a t be s t de s c r i b e s th e ro l e o r po s i t i o n o f th i s bo a r d me m b e r in th e co m m u n i t y ? tr a n s p o r t a t i o n needs of Board Service th i s gr o u p or groups. Se l e c t on l y on e de s c r i p t i o n pe r bo a r d me m b e r Ch e c k as ma n y as apply Current Term Status (.) "2 «< c: TA B Me m b e r ' s Na m e c. .r: «< f/) , (. ) f/) .!!! Cl , :0 J: Q) c: .. Q) Hu m a n Se r v i c e o r Tr a n s p o r t a t i o n o, Q) a! w 0 c: Bu s i n e s s Gv m t o r Gv m t Af f i l i a t e Tr a n s i t Us e r : I .... c: E E E , Q) No n - P r o f i t Ag e n c y Pr o v i d e r a. 0 w 0 IJ) , z. (.) .... .... .2!-c ii i >. Q) , c: Q) Q) .£.!!! ~ ... . :0 ·;: .!!! -1-1- Q) ;: : : 0 .... ... 0 (.) «< I Q) «< .E 3: ~ c: , f/ ) c: «< «< C..!!! Q) ii i i5 ~ 0 Q) Q) C.Q) (! ) :J ....J > > <(IJ) 'It 1 Ba r r y Bl e v i n s Go v e r n m e n t St a f f 0 0 0 0 0 0 2013 A 2 Be t t y Da r r o c h Sh e l t e r e d Wo r k s h o p 0 0 0 0 0 0 3 Ca r l Da v i s Go v e r n m e n t St a f f 0 0 0 0 0 0 2013 A 4 Er i c Tr u e s d a l e Go v e r n m e n t St a f f 0 0 0 0 0 0 2013 s 5 Ga r y Po p e Am b u l a n c e Se r v i c e Go v e r n m e n t St a f f 0 0 0 0 0 0 2013 s 6 Jo h a n n a Ba r k e r Sh e l t e r e d Wo r k s h o p 0 0 0 0 0 0 2012 s 7 Jo h n Fi n g e r Ve t e r a n s Ad m i n 0 0 0 0 0 0 2011 s Go v e r n m e n t St a f f 0 0 0 0 0 0 2012 s i 8 Jo h n Ro u s e 9 Ki t r a n s e Sa n d e r s Ec o n o m i c De v . Of f i c e 0 0 0 0 0 0 2012 s 10 Li s a Gu y DS S 0 0 0 0 0 0 2011 s ! 11 Ma r y Ja n e Sa u l s 0 0 0 0 0 0 s I 12 Te r r i St r i c k l a n d Go v e r n m e n t St a f f 0 0 0 0 0 0 2011 13 To n y Wi l d e r Go v e r n m e n t St a f f 0 0 0 0 0 0 14 0 0 0 0 0 0 I 15 0 0 0 0 0 0 16 0 0 0 0 0 0 17 0 0 0 0 0 0 18 0 0 0 0 0 0 19 0 0 0 0 0 0 20 0 0 0 0 0 0 1. GENERAL INFORMATION FY2015 COMMUNITY TRANSPORTATION PROGRAM GRANT APPLICATION NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FEDERAL SECTION 5311 & STATE FUNDING TRANSIT SYSTEM DESCRIPTION APPLICANT'S LEGAL NAME: ~.:.IH.:.::a~rn..:.:e::.:.tt:...:C::..:o:.::u:.:..:.nty::z_ _________________ ...J APPLICANT'S CONGRESSIONAL DISTRICT: 12 If incorrect, enter correct primary district: [ j If Applicant's city is included in more than one dislfict, enter primary dislficl only MAILING ADDRESS: !P.O. Box 85 I PO Box or Slfeet Address !Lillington, NC 27546 City, Slate Zip PHYSICALADDRESS:I~2~5~0~A~Ie::.:.x:.::.a~nd::..:e::.:.r~D~ri~v~e ____________________ _...J Slfeel Address !Lillington, NC 27546 City, Stale TAXPAYER IDENTIFICATION NUMBER: ~.::l5..::.6-_:6..::.00::.:0::.::3:.::.0.::..6 --------------------1 DOl NG BUSINESS AS (DBA) NAME: ~.:.1 H.:.::a!!.:rn:.:.:e::.::tt~A~r.;:e:!a.!:R~u:.:..:.ra:::I..!.T.!.!ra:::n!.::s:!.!,it~S'Lys~t~emC!!--__ ~=---:-c:----::--:----_.l Normally the lfansil system name, if different than applicant name APPLICANTDUNSNUMBER:~I0~9~15::.::6~5~98::.::6~~~~~~~~~~~~~~-T7--~ Unique 9-Digil number issued by Dun & Brads/feel. May be obtained free of charge at: http://fedgov.dnb.com/webform DUNSNUMBEROFPARENTAGENCY:~I0~9..:.:15::..:6:.::.5~98::..:6~-------~---------~ Required only if different than Applicant CONTACT PERSON: ~ID::.:.io~n:.:..:.n.:.::e:...:C::..:·:...:W~hi~te~------------------------...l PHONENUMBER:~((9~1..::.0~)8~1~4~-4..::.0~19~----~~~-----------------~ Area Code & Phone Number FAX NUMBER: ((810) 814-4020 Area Code & Phone Number EMAIL ADDRESS: jdwhite@harnett.org SERVICE AREA'S CONGRESSIONAL DISTRICT: 12 lfincorrect, enter correct primary district: [ If Service Area is included in more than one district, enter prim'-a-ry-d""'is-tr.,...ict~only SERVICE AREA: ~.:.IH.:.::a~rn:.:.:e::.::tt~C~o~u~n~ty~-------------------------------------_j FEDERAL FINANCIAL ASSISTANCE TRANSPARENCY ACT (FFATA): FFATA mandates the disclosure of the names and total compensation of the five most highly compensated officers of an entity if: • The Applicant received 80% or more of its annual gross revenues in the preceding fiscal year from the federal government (all federal sources, not just FTA); and • Those revenues were greater than $25M; and The public does not have access to the information through Securities and Exchange Commission or Internal Revenue Service filings as specified in FFATA. Applicant should select "Yes" if they are subject to the reporting requirements of FFATA and "No" if they are not subject to Executive Compensation Reporting. c:::=::::::> I No EXECUTIVE COMPENSATION REPORTING: If "Yes" is selected above, enter the Names and Compensation amounts for the top five officers of the Applicant. 1. _________________________________ _ $ Enter full name Total compensation 2. _______________________________ _ $ Enter full name Total compensation 3. ______________________________ _ $ Enter full name Total compensation 4. _________________________________ _ $ Enter full name Total compensation 5. _________________________________ _ $ Enter full name Total compensation Page 1 2. TYPE OF APPLICANT 3. TYPE OF TRANSIT SYSTEM 4. TYPE OF SERVICE-(check ill! that apply) 0 Demand Response 0 Subscription 0 Deviated Fixed Route 5. SERVICE OPTIONS-(check ill! that apply) 0 General Public 0 Human Service Public County Government Single-County D Fixed Route D Other: (specify below) D Brokerage (Contractual service not a referral) 0 Other: (describe below) 6. PURCHASE SERVICE -List agencies that purchase service from the transit system. Note: List agency ONCE Agency 1 Name: Department of Social Services 0 Check if agency purchased service last year List Programs Served: 1) Work First 2) Medicaid-Adult Services 3) ________________________ ___ 4) ______________ _ 5) _____________ _ Agency 3 Name: Johnston Counties Industries 0 Check if agency purchased service last year List Programs Served: 1) Employment 2) Vocational Rehabilitation 3) Sheltered Workshop 4) __________________________ __ 5) ____________ _ Agency 5 Name: Daymark Recovery Services (Mental Health) 0 Check if agency purchased service last year List Programs Served: 1) Substance Abuse Program 2) Rehabilitation Program 3) Medical 4) ______________ _ 5) ____________ _ Agency 7 Name: 0 ""'c,_,h_e_c.,-k ~if,...a_g_e-nc_y_p_u_r-ch:-a-s-e--:d:-s-e-rv-:i-ce-;-la-s-:-t y_e_a_r_ List Programs Served: 1) ____________ _ 2) __________________________ _ 3) _____________ _ 4) __________________________ _ 5) __________________________ _ Agency 2 Name: Mid-Carolina on Aging EJ Check if agency purchased service last year List Programs Served: 1) Medical Transportation 2) General Transportation 3) ______________________ __ 4) _________________________ __ 5) __________________________ ___ Agency 4 Name: Central Carolina Community College EJ Check if agency purchased service last year List Programs Served: 1) Education 2) Adult High School Dipalma 3) GED Program 4) __________________________ ___ 5) __________________________ ___ Agency 6 Name: Harnett County Health Department EJ Check if agency purchased service last year List Programs Served: 1) Medical Transportation 2) ________________________ __ 3) __________________________ __ 4) __________________________ __ 5) __________________________ ___ Agency 8 Name: D -::C:-:-h-e-c:-k -:-::if_a_g-en_c_y_p_u_r...,ch:-a-s-e-=d-s_e_rv...,.ic_e_l:-a-st:-y-e_a_r -- List Programs Served: 1) _________________________ __ 2) __________________________ __ 3) ________________________ __ 4) __________________________ __ 5) ______________________ __ Agency 9 Agency Name:~--~---------.-~-.----:-~--:-~---10Name:~--~,-------~--~---:--:--:-------D Check if agency purchased service last year D Check if agency purchased service last year List Programs Served: List Programs Served: 1) 1 ) _________________________ __ 2) 2) ________________________ __ 3) 3) ______________________ _ 4) 4) ------------------------- 5) 5) -------------------------- D Check box at left if you serve more than 10 agencies and complete Continuation worksheet. Page 2 7. REVENUE VEHICLE INVENTORY BY CATEGORY ---~ Important-(If a vehicle has been replaced and the transit system has received the title from PTD, the vehicle should not be included in this inventory. Identify vehicles awaiting disposition in 8B below.) 8 Center Aisle Van 20-Ft LTV (Cutaway) (no lift) 2 6 4 Conversion Van Lift-Equipped Van Minivan (no ramp) Minivan (w/ramp) Crossover (4/AII-wheel drive) Transit Bus 8. FLEET SIZE A. ACTIVE FLEET 24 Total Revenue Vehicles in Fleet 3 Backup Revenue Vehicles 8 Total Lift-Equipped Vehicles B. INACTIVE FLEET 20-Ft LTV (Cutaway) (w/lift) 22-Ft LTV (Cutaway) (w/lift) 25-Ft LTV (Cutaway) (w/lift) 28-Ft LTV (Cutaway) (w/lift) Sedan Other: (describe below) Enter number of vehicles awaiting disposition. This includes vehicles for which replacements have been received and titles have been received from PTD. It also includes fleet reductions for which titles have been received from PTD. 9. DAYS AND HOURS OF SERVICE (Check all that apply and enter corresponding service hours): DAYS Beginning Time SERVICE HOURS D Seven (7) days per week Or 0 Monday-Friday 4:30am 0 Saturday 4:30am 0 Sunday D Holiday 10. SYSTEM MANAGEMENT & OPERATION A. Is the Management/Administration of the transit system currently subcontracted? If~. answer the following: Name of the Management provider: When will the new RFP process begin? Are employees of the subcontractor represented by a labor organization (union)? If so, provide the following: Name of Union: Example: Amalgamated Transit Union Local #1437 B. Is the Operation of the transit system currently subcontracted? If~. answer the following: Name of the service provider: When will the new RFP process begin? Are employees of the subcontractor represented by a labor organization (union)? If so, provide the following: Name of Union: Example: Amalgamated Transit Union Local #1437 C. Does another public transit system contract with your system for any part of its service? If~. answer the following: Name of the public transit system: Type of service that you provide: Are employees of the other transit system or its subcontractor(s) represented by a labor union? If so, provide the following: Name of other system's subcontractor (if applicable): Name of Union: Example: Amalgamated Transit Union Local #1437 Ending Time 6:00pm 5:00pm No No No Page 3 11. PUBLIC INVOLVEMENT-Please complete the chart below to document outreach efforts Organizations I Events Date /Time Location ) Harnett County Benefits Fair DSS/Commons, Lillington, NC 2 ) Harnett County Senior Fair Dr. Vyas Community Building 3) WCKB Radio Station-Advertising Highway 421, Dunn NC 28334 4) Local Government Coordination Plan DSS/Commons, Lillington, NC 27546 5) 6) 7) B) 9) 10) 11) 12) 13) 14) 15) A. Is a governing board approved formalized public involvement plan in use? If yes (complete questions below) Is that plan evaluated and updated at least annually? Does that plan have defined objectives? Are those objectives being met? Number of Attendees No If no-Describe below how the effectiveness of the public involvement efforts are evaluated and/or improved. I~UI!IUCJ TiUe VI Forms Primary Audience completed We continually paticipate in county sponsor events such as the county Heath and Wellness Fair, Harnett County Senior Fair. Community Health Fairs that are sponsor by Church Organization. The Daily Record and WCKB advertising about Harnett Area Rural Transit Services. We do free ride passes for the general public and also provide transportation services for Veterans Services. As the passes are collected and turned into office they are counted. B. Describe Public Outreach Methods: Select the ONE word that most accurately completes the sentence Always Usually Sometimes Seldom Never Information dissemination is Usual!~ written. Public meeting times are Usual!~ between 8 AM and 5 PM. Information is Seldom available in an audible format. Information is Usual!~ available in a language other than English. Reasonable access is Usual!~ available for those with a disability. Page 4 12. ADMINISTRATIVE CHANGES-Describe administrative changes to be incorporated during FY2015 in the space below. A new job description must be attached for (1) any new administrative positions or (2) any increase in the percentage of a position dedicated to transportation. If NONE check here: 0 Check here if job description(s) attached: 0 13. SERVICE CHANGES -Describe any service changes and/or provide justification/need for expansion vehicle(s) in the space below. If NONE check here: 0 FY2015-Please Complete Project Funding Request Form for FY 2016, FY 2017, FY 2018, FY 2019, and FY 2020 in this application process (FY 2015) if you will be requesting additional items in these Fiscal Years. (See Program Ove (Note· Include in your description the rationale for the anticipated change in service For example, the anticipated change is due to customer feedback, marketing or other efforts ) If expansion vehicle(s) requested, what is the source for funding to operate the vehicle(s)? How will the public be notified of the service changes described above? How much lead-time is given before service changes take effect? Page 5 14. CAPITAL-In the chart below, list and provide narrative justification for any of the following FY2015 capital requests: *Advanced I Baseline Technology * Expansion Vehicle *Radio Equipment * Telephone Equipment If NONE check here: D List in order of priority. See Capital Replacement Schedule for documentation requirements Capital Category Narrative Description I Justification 1) 2) I Supporting Documentation 3)L____I __ _L_I ____ --..l..-_ __j 4) 5) I 6) I 7)1L__ ____ _____L ________ --l.._l __ __jl 8)rL__ ___ -----~. _______ _t._, __ _jl 9) 10)rt___ __ _,__, -----l...-_------.J 11) I 12) I 13) I i 14) 15) 16)rl__ __ ____t.___ ____ __L.._, _ ____jl Page 6 HUMAN SERVICE AGENCY TRANSPORTATION RESOLUTION State Funds FY 2015 RESOLUTION Applicant seeking permission to apply for Human Service Transportation funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances, and the required local match. A motion was made by and seconded by--------------for the adoption of the following resolution, and upon being put to a vote was duly adopted. WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services; and WHEREAS,) County of Harnett hereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, and all administrative requirements related to the applications made to and grants received from the North Carolina Department of Transportation; NOW, THEREFORE, be it resolved that the Chairman of Harnett County Board of Commissioners is hereby authorized to submit a grant application for state funding, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. 1 Margaret R. Wheeler do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the Clerk of the Board of Commissioners duly held on the __ day of , __ . Signature of Certifying Official *Note that the authorized official, certifying official, and notary public should be three separate individuals. Seal Subscribed and sworn to me (date) _______ _ Notary Public* Printed Name and Address My commission expires (date) toonoooooooooooooootooooooooooooO.oooooooooonoooOoooo•ooooooooooooouoouoooooooooooooooooooooo/ FY15 Community Transportation Admin. Project Number: 15-CT-040 BUDGET SUMMARY September 2013 -June 2015 Legal Name: COUNTY OF HARNETT Address: PO Box 760 LILLINGTON, NC 27546 County: HARNETT COUNTY jcongressional District: 2 Contact Person: Dionne White Telephone: +1 (910) 814-4019-6165 Fax: +1 (91 0) 814-4020 Email: dwhite@harnett.org Web Site: www.harnett.org Federal ID Number: 56-6000306 jDUNS Number: 091565986 CFDA# Period of Performance: Jul 1, 2014 to ____ J~n 30, 201 ~--··JFederal Billable/Non~Billable Billable I. Total Project Expenditures (NCDOT Maximum Participation Amounts} Requested .. .. ~-... _, -·-' .... ,,,. ____ ----·~·· --· Total Expenses $219,108 Total Contra Accts and Fare Revenue Total Net Expenses/Cost $219,108 ------· -··. iii. Proposed Project Funding* ' ---~J· ~-·····-----·-·-··· Total Federal Federal Non-Billing NCDOT 100.00% 80.00% 5.00% Version 1.0 Page 1 of 7 """" __________ --·· -----·--·----·--· ---- NCDOT Use Only $219,108 $219,108 Local 15.00% FY15 Community Transportation Admin. Project Number: 15-CT-040 PROPOSED BUDGET SALARY AND WAGE DETAIL Applicant: COUNTY OF HARNED Pet.(%) No. No.of Object Position Title No. Total Annual Salary Oper of Budgeted Amount Positions NCDOT Maximum Code Transp. Participation ------------~-~---- !FULL TIME EMPLOYEES Transit Service G 121 Assistant Administrative G 121 Assistanct G121 G121 G121 G121 G121 G121 G121 TOTAL G121 SALARIES ~ Tasks "----~-----~----"'"" - ' -~ ___ ,_~ ' ... ,,,,,,. 1 $36,435 100% 1 $26,017 100% 1 $32,562 100% 3 --. ---" --------· ... ' --·----- ;PART-TIME EMPLOYEES-RECEIVING BENEFITS G125 G125 G125 G125 G125 G125 TOTAL G125 SALARIES c• -., "''• "••-"' • • • ~ ·~· •• -·- :PART-TIME EMPLOYEES-RECEIVING NO BENEFITS ... . __ , . ·---- G126 G126 G126 G126 G126 G126 TOTAL G126 SALARIES TOTAL SALARY & WAGE 3 Version 1.0 Page 2 of 7 Years Approved ---------- ' '"' '--~-~......__. ____ ,_,_ ~~--~--- ' " 1 $36,435 1 $36,435 1 $26,017 1 $26,017 1 $32,562 1 $32,562 $95,014 3 $95,014 ,_.,' . .. ,, I $95,014 3 $95,014 Applicant: Object Code COUNTY OF HARNETT FY15 Community Transportation Admin. Title PROPOSED BUDGET EXPENSES 1··-··· ·"··i·· ··-·-· ···~--~ ,_,_,.....___~-·-·-····"' G120 Salaries and Wages G121 Full-time employees G122 Overtime G125 I Part-time (receives benefits) G126 Temporary and part-time (receives no benefits) G127 Longevity Subtotal Salaries: G180 Fringe Benefits G181 Social security contribution (7.65% of total salaries) G182 Retirement contribution; total salaries X participating percentage I $96,160) X I 6.96%) G183 Hospitalization insurance; cost per month X no. of months X no. of employees. I $455.05) X I 121 X I 31 G184 Disability insurance; cost per month X no. of months X no. of employees. [ j X I I X I I G185 Unemployment compensation; Number of Employees: G186 Workers compensation; Number of Employees: G189 Other: Subtotal Fringe: TOTAL SALARY & FRINGE: G190 Professional Services G191 Accounting G192 Legal G195 Management Consultant G196 I Drug & Alcohol Testing Contract G197 Drug & Alcohol tests Provide# of employees in test pool: 30 G198 Medical review officer G199 Other: G200 Supplies and Materials G211 Janitorial Supplies-(Housekeeping) G212 Uniforms G233 First Aid supplies (replacement) G251 Motor Fuels and Lubricants G252 Tires and Tubes G253 I Associated Capital Maint Version 1.0 Page 3 of 7 Project Number: 15-CT-040 For NCDOI Use Total Cost Only· ~·~·"·-~ .. ~- $95,014 $95,014 $1,146 $1 '146 $96,160 $96,160 $7,356 $7,356 $6,693 $6,693 $16,382 $16,382 3 $9,430 $9,430 $39,861 $39,861 $136,021 $136,021 $1,000 $1,000 $8,000 $8,0001 G254 Licenses, tags and fees G255 Vehicle cleaning supplies G256 Hand tools G257 Vehicle signs & Paint Supplies G258 Vehicle touch up paint (non-contract) G259 Other: G261 Office Supplies and Materials $1,500 $1,500 G281 Air Conditioner I Furnace Filters G291 Computer Supplies $300 $300 G292 Fire Extinguisher-recharging system G300 Travel and Transportation (other than employee development) G311 Travel: Anticipated trips: 6 $1,500 $1,500 G312 Travel subsistence $1,000 $1,000 G313 Transportation of clients/others G314 Travel -Motor-pool or leased vehicles (Does NOT include vehicles used in the provision of contracted transportation services.) G320 Communications G321 Telephone Service $3,500 $3,500 G322 Internet Service Fee G323 Combined Service Fee G325 Postage $250 $250 G329 Other Communications: G330 Utilities G331 Electricity $4,600 $4,600 G332 Fuel oil G333 Natural Gas $2,500 $2,500 G334 I Water $600 $600 G335 Sewer $600 $600 G336 Trash collection $300 $300 G337 Single/combined utility bill G339 Other: G340 Printing and Binding G341 Printing and reproduction $200 $200 G349 Other: G350 Repairs and Maintenance G353 Vehicles (use 257/258 for vehicle signs & in-house paint supplies) G354 Shop equipment G355 Office and computer equipment G357 Communications equipment G358 I Other Repairs and Maintenance -Office Related G359 Other-Describe: G370 Advertising/Promotion Version 1.0 Page 4 of 7 G371 Marketing (paid ads, marketing firm, etc.) Describe: WCKB Radio Station, Daily Record Newspaper $4,528 $4,528 Minimum Amount (2% of Admin Budget): $3,944 G372 Promotional items Describe: Tote Bags, Key Chains with harts logo, cups with logo $1,096 $1,096 Maximum Amount (25% of G371 Total Cost): $1,132 G373 Other: G380 Computer Support Services (contracted) G381 Computer programming services G382 Computer support/technical assistance G390 Other Services G391 Legal advertising $1,000 $1,000 G392 Laundry and dry cleaning G393 Temporary help services G394 Cleaning services $1,235 $1,235 G395 Training -Employee Education Expense $1,250 $1,250 G396 Management services (contracted transit system mgmtladmin services) G398 Security services G399 Other: G410 Rental of Real Property (include copy of current lease agreement) G412 Rent of building X number of monthly payments I X I I G413 Rent of offices X number of monthly payments I X I J G419 Other: G420 Lease of Computer Equipment G421 Lease of Computer Hardware G422 Lease of Computer Software G430 Lease of Equipment G431 Lease of Reproduction equipment $3,187 $3,187 G432 Lease of Postage Meter I G433 Lease of Communications equipment (includes radio, cable lines and $8,400 $8,400 antennae) G439 Other: G440 Service and Maintenance Contracts G441 Communications equipment $2,700 $2,700 G442 Office equipment G443 Reproduction equipment G444 Vehicles G445 Computer equipment G446 Tires I G448 Other Service and Maintenance Contracts -Office Related G449 I Other: i G450 I Insurance and Bonding Version 1.0 Page 5 of 7 G451 Property and general liability (does not include vehicle insurance) G452 Vehicles Number of Fleet Vehicle: 26 Maximum Amount: $65,000 $16,303 $16,303 G453 Fidelity G454 Professional liabilities G455 Special liabilities G480 Indirect Costs G481 Central services: (budget direct cost base) X (percentage rate) $135,8251 X I 12.25%jMaximum Amount $16,638.56 $16,638 $16,638 Prior approval of Indirect Cost Percentage Rate required. Questions should be directed to NCDOT Financial Management G490 Other Fixed Charges G491 Dues and subscriptions: $900 $900 G499 Other: G600 Private I Public Operator Contracts -Purchase Services G611 Direct purchase of service from privately owned provider G612 User side subsidy G621 Volunteer reimbursement G641 Direct purchase of service from publicly owned provider Total Expenses: $219,108 $219,108 OPERATING REVENUES Contra Account G821 General Fund G822 Capital Reserve Fund G832 N.C. Sales Taxes G833 N.C. Gas Tax Refund G834 County Sales Taxes G836 Fed Gas Tax Refund G839 Other Taxes G841 Charter Expenses G842 Garage Services G843 Advertising Expenses G844 Insurance Settlement G847 Inc Elderly/Disable G849 Other Contra Accts I G991 Contingency/Prog Res TOTAL CONTRA ACCOUNTS: F500 Fare Revenue F511 General Public Fares F521 Prepaid Fares/Bulk Discounts F522 Senior Citizen Fares F523 Student Fares F524 Child Fares F525 Paratransit Fares I Version 1.0 Page 6 of 7 F533 Special Route Guarantees F529 Other Special Fares: TOTAL FARE REVENUES: TOTAL CONTRA ACCOUNTS AND FARE REVENUES: TOTAL EXPENSES LESS TOTAL CONTRA ACCOUNTS AND FARE REVENUES= TOTAL NET OPERATING EXPENSES (TNOE): $219,108 $219,108 Version 1.0 Page 7 of 7 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital Project Number: 15-CT-040 CAPITAL BUDGET SUMMARY September 2013 -June 2015 Legal Name: COUNTY OF HARNETT 1Address: PO Box 760 LILLINGTON, NC 27546 County: HARNETT COUNTY jcongressional District: 2 Contact Person: Dionne White Telephone: +1 (910) 814-4019-6165 Fax: +1 (91 0) 814-4020 Email: dwhite@harnett.org Web Site: www.harnett.org Federal 10 Number: 56-6000306 jDUNS Number: 091565986 CFDA#: Period of Performance: Sep 17, 2013 to Jun 30, 2015 j Federa.l ~illable/Non-Bill~ble Billable "-" ·-"· -··· I. Total Project Expenditures (NCDOT Maximum Participation Amounts) Requested NCDOT Use Only ---.. Replacement Vehicles $421,000 $421,000 Expansion Vehicles $0 $0 Other Capital Expenses $0 $0 Advanced Technology Expenses $0 $0 Baseline Technology Expenses $0 $0 Facility Improvement Expenses $0 $0 Total $421,000 $421,000 ------··-·· -~-----····-~ ---~ -~ --·-·· -~··· '"--~---~--------------""•----·-----~----~~--. --·-··-----~·-....,....--~--.,~--------~---">•-• ----~·-·-------------~-----~~ .. -----~--··---------····-·· ----i'~: ~roposed Project Fun~ing* _______________________ , Total Local 100.00% 10.00% $42,100 Page 1 of 21 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital Project Number: 15-CT-040 PROPOSED PROJECT BUDGET CAPITAL EXPENSES Applicant: COUNTY OF HARNETI Program Profile:ZPT2 r ObJ~~t ;-----~ ---· --·· 1 Cod¢ l Title --· ---· --~,.,. ..... -~ ~~~~ --~-.......__,_---~~~-· ·--·· ROLLING STOCK: REPLACEMENT VEHICLES -----~-------''"~--------,----------~--,.-·-~-~---" -·"~··· G541 Description Budgeted Cost Qty & r· .. ·····-··-~-... ~.---·--~------.c-.-~-··---·-··--···--.. ~---~~- 35-to 40-Ft. HD Low Floor Transit Bus (Replacement) -12 yr. Bus Heavy duty $450,000 2010-EPA diesel bus built as an integral unit. Alternative fuel engine -Hybrid Electric $250,000 Optional Engine -CNG Optional Engine -Natural Gas ···---··-~ ---------_______ _, --_,-----·---· --· --·--· ------·---~ t G542 Description Budgeted Cost Qty .. ~--... ------~ ... . ... ··--~----. 30-to 35-Ft. HD Low Floor Transit Bus (Replacement) -10 yr. Bus $410,000 Heavy duty 2010-EPA diesel bus built as an integral unit. Alternative fuel engine -Hybrid Electric $200,000 Optional Engine -CNG Optional Engine -Natural Gas f' ..... , ______ -----------.. -----·-·-·~ ----·-· -------------------------~-----~--.•.. G543 Description Budgeted Cost Qty NCDOTM~~lmum . Particip~~i<:m -----~---~--~-~-;--·~'-~w• ___ ] Q~ ..- $0 $0 $0 $0 $0 $0 ---.. . ----·--·---· -----·-- Q~ $0 $0 $0 $0 $0 $0 --~ ·-.. -------~- Qty r·""·~, .... ~ C L } -· -··-·~4--~--~~·-"··--··--w-•-··~···~• "' ·~---------~-~-~ . '~--~ ---~-~-......... ·-····· .. , .. ··-~,_.,_, - 20' Light Transit Vehicle (Replacement)- Body-on-chassis type vehicle (Cutaway van chassis); retaining the van-type cab; $49,000 $0 $0 offering increased headroom and wider body; max. capacity -13 passengers (may be driven w/o COL) Bike Rack $1,500 $0 $0 $0 $0 . ----~---· .. --... . '"""'---······-------·-· --------------. -----,-------____ ,. ___ ---" ---... ~------------------~-- G545 ! Description Budgeted Cost Qty Q~ .. ~-•" Oi"~'' ••-.. ,._,,,,,,~ 'P'•• -~·------> .. --~~--"--'---.. , ..... ·~ ·~--~--~---·-·-·---~-----" ··-...... -... ----~ . ·-... ~ ,_, . .,~---- High-top Vehicle (Replacement) -School bus door entry; lowered stepwell; NO LIFT; $50,000 5 $250,000 5 $250,000 maximum capacity-12 passengers. Optional Engine -Diesel $5,000 $0 $0 $250,000 $250,000 Page 2 of 21 I G546 G547 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital ~~-:-~.,...__,~""'' f~~;~~~-~~ -~~~nsi~::::::~6 :/wheelchair li~ / (Replacement)-Body-on-chassis type vehicle (Cutaway van chassis); retaining the Ivan-type cab; offering increased headroom land wider body; fully automatic side lift. 2 wheelchair station floor plan. Min. ambulatory capacity -8 pax; Max. ambulatory capacity -10 pax. (may be driven w/o COL) Optional Engine -Diesel Bike Rack suagetedc&st' ~r~ow'r;·· ···· -~~-······~..:.~ __ : __ ; ___ .· ;_·~··-"··- $56,500 2 $13,000 $1,410 $113,000 2 $0 $0 $113,000 $113,000 $0 $0 $113,000 Description Budgeted Cost Qty Qty ·-··-··-··-····~--<>•••·----~------------~-~-~---~----.. -~------.. -----~--~;....~-------{-~-~-------j---------i---~-~---·----~·-· G548 25' Light Transit Vehicle w/wheelchair lift (Replacement) • Body-on-chassis type vehicle (Cutaway van chassis); retaining the van-type cab; offering increased headroom and wider body; fully automatic side lift. 2 and 4 Wheelchair Station floor plans Min. ambulatory capacity • 8 pax; Max. ambulatory capacity • 18 pax. Optional Engine -CNG Optional Engine -Hybrid Electric Optional Engine -Diesel Brake Retarder Bike Rack Description Lift-Equipped High-top Vehicle (Replacement) -School bus door entry; lowered stepwell; fully automatic interior lifts. 2 to 3 Wheelchair Stations. Min. ambulatory capacity • 5 pax; Max. ambulatory capacity-8 pax. Optional Engine -Diesel $67,830 $30,000 $45,000 $13,000 $8,500 $1 ,410 --_,,_~-~---~-~·'·" Budgeted Cost ' Qty $54,000 $5,000 ------·-·---~----·---'"" . ~ --~·-"----~---.-----·--"'---·-· -----.... -. ,. "-·. ------~· G571 I Description Minivan I Crossover (Replacement) - Small vehicle; standard production vehicle; maximum capacity • 6 passengers. Crossover vehicle (6 pax) available ONLY for ALL-WHEEL DRIVE Option: Accessible Minivan compliant .with ADA; Lowered floor, wheelchair ramp land 1 to 2 wheelchair stations. I Budgeted Cost Qty $29,000 $14,500 Page 3 of 21 $0 $0 $0 $0 I $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 .. -~---·-"·~·---·---""----·~---~"-- Qty ,. .. .. . ... $0 $0 $0 $0 $0 2 $58,000 2 $58,000 $0 $0 $58,000 $58,000 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD} FY15 Communtiy Transportation Capital I G573 ~--=-=---~ ~~~~ifti~-~~ _ .. --~;--~~E~~ledCost f qt}r<<;· !support Vehicle (Replacement)-a Jvehicle used to support the transit system; $40,000 J maintenance needs. G575 Joptional Engine-Diesel Optional Engine -Hybrid Electric Description 28' Light Transit Vehicle w/wheelchair lift (Replacement) - Body-on-chassis type vehicle (Cutaway van chassis); retaining the van-type cab; offering increased headroom and wide body; fully automatic lift 2 and 6 Wheelchair Station floor plans Min. ambulatory capacity -8 pax; Max. ambulatory capacity -22 pax. Optional Engine-CNG Optional Engine -Hybrid Electric Optional Engine -Diesel Brake Retarder Bike Rack G576 Description Budgeted Cost $85,000 $36,000 $55,000 $12,000 $9,600 $1,900 Budgeted Cost Qty $0 $0 $0 $0 $0 $0 $0 $0 $0 ---.. . ........ . .. -. ---·····----·---~---~----------· --------- 22' Light Transit Vehicle w/wheelchair lift (Replacement) - Body-on-chassis type vehicle (Cutaway van chassis); retaining the van-type cab; offering increased headroom and wider body; fully automatic side lift 2 wheelchair station floor plan. Min. ambulatory capacity -12 pax; Max. capacity -14 pax. plus 1 wheelchair passenger. THIS LTV REQUIRES A COL-LTV seating CANNOT BE MODIFIED. Optional Engine -CNG Optional Engine -Hybrid Electric Optional Engine -Diesel Brake Retarder Bike Rack $62,260 $0 $27,000 $0 $45,000 $0 $12,000 $0 $8,600 $0 $1,410 $01 $0 Page 4 of 21 $0 $0 $0 $0 $0 $0 $0 $0 $0 -~--- $0 $0 I $0 $0 $0 $0 $0 G577 I North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital -----.-·-~--------~~-., .. , Description -----·--• 1> ! 8,, .. :;;:;'"rr~d'~o~tf j : Q~ .· ""~~""' Qty .. ,,, ''"' • ~~' ··------•·'"' ·------'"~ '--'---..--~-L. ·--. ~·, .• .. ·v• -,-, ,. :··· -, ... "---· --· Other Transit Vehicle (Replacement)- Other transit-type vehicle not otherwise identified in UPTAS. Specifiy type and if lift equipped. (include estimated cost documentation) Optional Engine -Hybrid Electric Optional Engine -Diesel TOTAL REPLACEMENT VEHICLE QUANTITY & EXPENSES: $421,000 $421,000 *NOTE: If you prefer to use a local vendor for lettering, please budget cost under line code G591 located under "Other Capital". Logos are now eligible under that code also. ~-----r ~· • •---'"··----"----------~---~ ------~-------·----------··· "'--'" ---------~~'"~----~-----~--------,, -~----.-r--· -- , .... ,.................... R~P~~~~~~~~~~!'!O~~~'r -!~~~~~E i Year Make . Type f~~.e'?t~ \j~N-----.. ( ..• Mct'e~~e t -------• , • S~lectc~;d~ ~~~~~ r Ex~~Jji~}2(io3li=~rd'''' ''"}litt-J~"h ·~ ~~·f?~x"E~~5o~f1:4z1.6337l' 'l1¢,(),~f{ti$48 ~-bifi-:~4DiEk'Ja v~l7 - i NCDO~•·· _ "· , "'" "~'"'~h}"'"' '''"·-~''' 10"\~'''""""'":":''-'''''""''~+-~cYh's":'f::"'""'" -~ l APP~OVED",R~PLS. Iv/Ni c~;;;·;;:;~~t Ik !Repi,#f.;'J!~f(prior ·-·· ·-·'----'--"---•-'--~ ,•' ;.._:_. __ j __ .,.,,~--'""'-':,_ '-'~""':~-"-"'---'2_'".'•-c_"'-__ '...0. •• •:h-:-'-'"--'-•--·'-"--'-:...--~-: . ..:: _ --~"·:._ --~-,..,_•eo:;.•_.,_,,,-,._, , •. • •-'"'-'""' ;'-·,::_.,·_.,, ___ ,_~~-""-"--··'·-·s·._c,,_,~--L.l.---"-~...._. ___ , ---~·---~<-\~---'-~ ·-~-----~-~~~:..._-___.___,_ -----·~-' -- 2007 Ford Lift Van 1 FTSS3407DA63918 278,024 G546 -20' LTV w/ lift 2007 Ford Lift Van 1FT2S34L68DA60605 184,179 G546 -20' LTV w/ lift 2006 Dodge Mini Van 1 D4GP24R76B625848 161,632 G571 -MiniVan/Crossover 2006 Ford E-350 Van 1 FTSS34L26HB12253 219,445 G545 -Van Conversion 2007 Ford E-350 Van 1 FTSS34L9DA54876 213,000 G545 -Van Conversion 2008 Ford E-350 Van 1 FTSS34L96DA63868 181,024 G545 -Van Conversion 2007 Ford E-350 Van 1FTSS34L97DA54877 289,562 G545 -Van Conversion 20091Ford E-350 Van 1 FTSS34L99DA85533 164,456 G545 -Van Conversion Page 5 of 21 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital Project Number: 15-CT-040 Applicant: COUNTY OF HARNETI Object Title Code c ' ROLLING STOCK: EXPANSION VEHICLES -~~---0~ -~~-,.~ G561 PROPOSED PROJECT BUDGET CAPITAL EXPENSES { --~~~--......,..----"' ----___,..""' ________ .. ~-' ' : Description Budgeted Cost . Qty ~--·---~~---'·-~----···-~-~ _,, ·' -~-,--·~ '--~C~--~--·--··-'---~--'"--"~-~ ~-"¢"'"""''"'" --~~-- 35-to 40-FT HD Transit Bus w/Lift (Expansion)-12 yr. bus $450,000 $0 Heavy duty diesel bus built as an integral unit. Optional Engine -CNG Alternative fuel Engine -Hybrid Electric $250,000 $0 Optional Engine -Diesel $0 --~~~-~--------------~ -"~--------------~ ---------~ ------· --' --~--~---------i G562 l Description Budgeted Cost Qty .. , " 30-to 35-FT HDTransit Bus w/Lift (Expansion)-10 yr. bus $410,000 $0 Heavy duty diesel bus built as an integral unit. Alternative fuel engine: Hybrid $200,000 $0 Optional Engine -CNG Optional Engine -Natural Gas $0 . , .. -_. --------~-------· '. .. . .. -·· --~-.... -··· ... G563 I Description Budgeted Cost Qty . 20' Light Transit Vehicle (Expansion)- Body-on-chassis type vehicle (Cutaway van chassis); retaining the van-type cab; $54,000 $0 offering increased headroom and wider body; max. capacity -13 passengers (may be driven w/o COL) Bike Rack $1,500 $0 ---~-----···-···-·-, --~ ·--~~ --·-· -~-·. --'-·----~-~ .. ~----~·--_. ··-<' --· ·····-~ -~ -··---------~--.. ,_ $01 G565 ' Description Budgeted Cost Qty '" .,. ,.,. __ , '~ . ·~--~.-_,__ __ ~--··•d-•• .-. ·~-... ,. . . ... ,. ., --~ --·------~--~---··-_,.,_ "---~··. ·-· High -top Vehicle (Expansion)- School bus door entry; lowered stepwell; $53,000 $0 NO LIFT; maximum capacity-12 1 passengers. Optional Engine -Diesel $5,000 $0 $0 Page 6 of 21 NCDOT Maximum f Participation Qty ', ______ I --·------~~«-·-·---~-~~"-· ,, ___ $0 $0 $0 •••><•• , •.. ---~--~-,_,_ ___ ---·--- Qty $0 $0 $0 .. ------· ·--------- Qty $0 $0 $0 ---.. .. .. --~·-----~---. ----··-· -~ Qty ... ' . . -·--·~-»~ .... ~-... $0 $0 $0 I G566 G567 G568 G572 \ North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital Description . --·--~--. -.,~--.----""--'---~ ~-.. ·----~~ __ ....... _____ ,_,,~~-~· ~------- . -'I 20' Light Transit Vehicle w/wheelchair lift (Expansion)- Body-on-chassis type vehicle (Cutaway van jchassis); retaining the van-type cab; offering increased headroom and wider $60,100 body; fully automatic side lift. 2 wheelchair station floor plan. Min. ambulatory capacity -8 pax; Max. ambulatory capacity -1 0 pax. (may be driven w/o CDL) Optional Engine -Diesel $13,000 Bike Rack $1,410 ____________ ¥ ___ ----·-- ·---~ ------·-----~-~---------~--,------ Description Budgeted Cost Qty i ''''"''"-··· ··~'"''' 00000~-·oOo.~--.. ~-0 -..... ---·-'-·· ""' ___ ,__ ··~-------~--~--'-~ 25' Light Transit Vehicle w/Lift (Expansion)- Body-on-chassis type vehicle(Cutaway van chassis);retaining the van-type cab; offering increased headroom and wider body; fully $71,500 automatic side life. 2 & 4 Wheelchair Station floor plans Min. ambulatory capacity -8 pax; Max. ambulatory capacity-18 pax. Optional Engine -CNG $30,000 Optional Engine -Hybrid Electric $45,000 Optional Engine -Diesel $13,000 Brake Retarder $8,500 Bike Rack $1,410 -------~~----~--., ----------------------~-------~--------··-··-.. --------------------~-~ --------~- Description Budgeted Cost Qty Qty ~---· , ~-----.. $0 $0 $0 $0 $0 $0 $0 $0 --·-··-------·---~---~--· Qty ,. 0--~........__."-'""'""'-"'~~---- $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ----------· --·---------------------- Qty >Y....> • ..u~~"-~--···"'"'·~·· -~~~--·". ~-·--·· .>E,,,_;,='•••-•--'•'~"-,."' _"_._,»~-~->' ·--~~ • -·--t''' ·o~- __ 0 ___ , __ , "·~-., ..... 0 •• , .. _ Lift-Equipped High-top Vehicle (Expansion)-School bus door entry; stepwell; fully automatic interior lifts. 2 to 4 $57,000 $0 Wheelchair Stations. Min. ambulatory $0 capacity -5 pax; Max. ambulatory capacity-8 pax. Optional Engine -Diesel $5,000 $0 $0 $0 $0 .. 0 -----------··-·· _____ . .,_,_" --· ~,-~-<'·-----·----------~--.. .,. -·--·----· --.. . ------------" ""• --~ ·-0--. ··-----· ·---------.,, . i Description Budgeted Cost Qty Qty f Minivan I Crossover (Expansion)-Small vehicle; standard production vehicle; maximum capacity -6 passengers. $31,500 $0 $0 Crossover vehicle (6 pax) available ONLY for ALL-WHEEL DRIVE Option: (a) Accessible Minivan compliant with ADA; Lowered floor, jwheelchair ramp and 1 to 2 wheelchair $14,500 $0 $0 !stations. $0 $0 Page 7 of 21 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital ~-----,----------------------~ L__ ----~ -_ .. ------~~~~~t!~~ --·- "'""" .,~--;;-~ .. ·r· ~"-~'"' G574 support Vehicle (Expansion)- Vehicle used to support transit system; maintenance needs. Optional Engine -Diesel Optional Engine -Hybrid Electric euageted Cost tHy. $40,000 ~--+--------------------------------------------------------~---------------------- G578 1 Description Budgeted _Cost i Qty --..... « ---·----------------~-------.. -------~-----.• c •. ,..... ------.. -----------:----- 28' Light Transit Vehicle w/wheelchair lift (Expansion)- Body-on-chassis type vehicle (Cutaway van chassis); retaining the van-type cab; offering increased headroom and wide body; fully automatic lift; max. capacity -22 passengers, depending on floor plan. Optional Engine -CNG Optional Engine -Hybrid Electric Optional Engine -Diesel Brake Retarder Bike Rack $90,200 $36,000 $55,000 $12,000 $9,600 $1,900 -···----··-·--.. ·-·-- G579 ! Description Budgeted Cost Qty ---- ... --. .. --.. ,_,_,, __ _, _____ 22' Light Transit Vehicle w/Lift (Expansion)- Body-on chassis type vehicle (Cutaway van chassis); retaining the van-type cab; offering increased headroom and wider body; fully automatic side life. 2 Wheelchair Station floor plan. Min. ambulatory capacity -12 pax; Max. ambulatory capacity -14 pax. THIS LTV REQUIRES A CDL -LTV seating CANNOT BE MODIFIED. Optional Engine -Hybrid Electric Optional Engine -Diesel Brake Retarder Optional Engine -CNG Bike Rack Other Transit Vehicle (Expansion) - Other transit-type vehicle not otherwise identified in UPTAS. Specify type and if lift equipped. (include estimated cost 1 documentation) Optional Engine -Hybrid Electric I Optional Engine -Diesel $66,000 $45,000 $12,000 $8,600 $27,000 $1,410 Qty Page 8 of 21 Oty $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Oty .... ,., ~ -~--- $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 -J------___ _,_ $0 Qty North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital TOTAL EXPANSION VEHICLE QUANTITY & EXPENSES: l I *NOTE: If you prefer to use a local vendor for lettering, please budget cost under line code G591 located under "Other Capital". Logos are now eligible under that code also. Page 9 of 21 $0 Applicant: North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) COUNTY OF HARNETI FY15 Communtiy Transportation Capital PROPOSED PROJECT BUDGET CAPITAL EXPENSES Project Number: 15-CT-040 Ob ject Title ratat cost NCDOT Maximum Code 1 l ' i Participatien OTHER CAPITAL G511 Office Furniture -Cost of tables, desks, chairs, file cabinets, and related furniture for transportation offices or facilities. List one item per line, the no.of units per item, and the estimated cost. (provide one cost estimate for each item requested.) ~ ~ -, ---~ -~---__ ,_ -.,----'"''"~----~------. ·---;---~---,------------~--~-, -----,.. ____________ --- Item Description Qty :Estimated Cost Ea.; Total Qty Dot Rate Total f·~··"''"" ----~-~---·--------....... ~ .. -.. --.. ------------,-~-----·-· r-·-----~-.. ··------------·~r-----~---· ----- G512 Office Equipment-Cost of fax machines, copiers, calculators, and other equipment for transportation offices and facilities. Does not include computer hardware and software List one item per line, the no. of units per item, and the estimated cost. (provide one cost estimate for each item requested.) ------,, ~~-~---~---., . ~-~· ----~.-.. ~----' -~ -~----~· ------ i Item Description Qty . Estimated Cost Ea. Total Qty Dot Rate Total ! --··--r G513 Audio-Visual Equipment -Includes the costs of overhead projector, TV and VCR to be used for training purposes. List one item per line, the no. of units per item, and the estimated cost. (provi~e one cost_ estimate !o~ e~~h it':m requested:) ..... ·-· ------------·-----~-,..------· --·-·-·-· -----------·----- Item Description Qty · Estimated Cost Ea. Total Qty Dot Rate Total , .. > ~. < =•••••<>-A~L '·----+><----~---.. ·····-r ---' . ~-. ~ ---, .. ....... , ..... , . ·-~--·· . . ~~ ,. ~· ___ .........__. -. ,,, Page 10 of 21 G551 G552 G553 ! G554 I North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital !Vehicle Spare Parts-Cost of spare parts for revenue producing / ~~~ic;es. )2:'~;~~~~; \~'~:~ l~~~~ ~~;,(;, 2 ~~~t/'~~~~~i 8' ~-a~~~~ ihar;s [i a\··c:U o;f·"' l.o :,: ysti:'r:,$ 'Sfth 1r,,_house maint<.,nane;e, f&c:i!ltr&s i:_ _,fc:·e r-:~<~:--t--/i.1 ::.n o! ~:- List one item per line, the number of units, and the estimated cost per each. (provide one cost estimate for each item requested.) f ---''""~~·------___ , __ ~, ---~- ! Item Description ) Qty ,Estimated Cost Ea., Total Qty Dot Rate ~~---~~~~---~~·----~--~. _____ ......_ -~------ Shop Equipment -Purchase of equipment for maintaining vehicles, including, but not limited to, motor hoist, tire balancer, etc. list one item per line, the no. of units per item, and the estimated cost. (provide one cost estimate for each item requested.) .. ·------... Item Description Qty Estimated Cost Ea. Total Qty Dot Rate ... . . . . ·-~" -·-·'-'-··--·--..... '" -.. ... ·-·-··--"-• .. ~-···-•"> I I Repeater Station -Used to extend the range of the base installation. Attach estimate of cost from vendor. Watts: . ----------.. . ~ .. -----··-·· Item Description Qty ·Estimated Cost Ea. Total Qty Dot Rate -----·-·-----.... , ... .. , .. _, __ ..._.~ .. ·····-·---· --• -----· ---·-· New Replacement Radio Base Station -Desk-type unit used to transmit to mobile units in the vehicles. Includes remotes and mobiles with power packs. Attach estimate of cost from vendor. Watts: .. .. ---·~--,--... ---~.----· -~ ""-------•-"" •• . --"" .. -- Item Description Qty Estimated Cost Ea. Total Qty Dot Rate New I Replacement I Page 11 of 21 ~ ~---~-~ --.~-""""' ---- Total ··-----·-· ·-- Total -· -·-·-·-. -~--·-----· ---~ Total ~-'·-"' -----~~" .. ~-"'·~ ··'-- -·-·--·· ·-·-~-.. ·--~--¥~-.. Total North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital G555 !Mobile Radio Unit-2-way radio installed in vehicle ~~ttach estimate of cost from vendor. LWatts: i -~~--~ lt~~Des~i~tion Qty ; E~timated·C-;;st Ea .. .•.••• -----·-----· ... .. .... .... .... ·-·--· . • . • --··-·· •. ··-· i .. New Replacement Total Hand-held Radio Unit-portable 2-way radio {limit 2 per transit system) Attach estimate of cost from vendor. Watts: Qty Dot Rate Total ·-----· l Item Description Qty ;Estimated Cost Ea. Total Qty Dot Rate Total ~--·--·-----------~ --------~---+------r-----------"--j'---------r-~--~--......---~---1---------~-~-. G556 New Replacement Telephone equipment-Individual telephone instruments (does not include new or replacement telephone systems-see G524 in Facility Improvements); may include cellular (digital) phones. List one item per line, the no. per item, and the estimated cost. -'~ ~ ~, <" Item Description Qty :Estimated Cost Ea. Total Qty ----· .. ---·-···r ---., .. --·· .... . ----· -----------· ...... ·-·· ----... ----------·· --- G557 Fareboxes -Coin collection unit installed on vehicle. List item and indicate no. of units: Attach esti_r:nate~ cost & !XPE!· _ .... Item Description Qty Estimated Cost Ea. Total New Replacement G559 Other Equipment-Specify item if not listed above. i i ; G585 List one item per line, the no. per item, and the estimated cost. Provide one cost estimate for each item requested. Item Description Qty Estimated Cost Ea. ......... ' . .•. . .. Total Bus Stop Signs -Sign used to indicate location where passengers can board or exit a public transit vehicle. Qty Qty Dot Rate Dot Rate Dot Rate *Do n_?t requ:s.t .. E3us Stoj:>_~helter_s/Be~ches~ere. Mus~r_equE!~t-i_~ Faci~it}' lmp~ove: . __ .... Item Description Qty Estimated Cost Ea. Total Qty Dot Rate I . . Bus Stop Sign(s}J J I ·1 \ Page 12 of 21 Total Total Total .. ..... Total I North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital . G591 .1Vehicle Lettering & Logos -Cost of lettering and/or logos and the ~abor involved in having the transit system name, phone number, a~~d!~:~o~-o~ppli=~~o_vehicles. ~~_:ts_t~ b~i~c-~~~~~~ using a local vendor. --w -~·-··-~----~-~~ ~~-·~--.~·- ( Item DescnptJon Qty l Est1mated Cost Ea., Total Qty Oot Rate Total ... ····--·· VehicleL~tt~ring & Logos\.. . --r·-----.. --···-r r· -~-··· --·-···------------~---.. G611 Direct Purchase of Service (Private) Purchase of transportation services from a privately owned transportation provider. G612 User Side Subsidy Purchase of service contract in which the passenger (user) pays for a portion of the full fare. G621 Volunteer Reimbursement Reimbursement to volunteers for mileage on personal vehicle for public transportation. G641 Direct Purchase of Service (Public) Purchase of transportation services from a publicly owned transportation provider. TOTAL OTHER CAPITAL EXPENSES: Page 13 of 21 ~--~ North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital PROPOSEDPROJECTBUDGET CAPITAL EXPENSES Project Number: 15-CT-040 Applicant: COUNTY OF HARNED ,-----------~---~-------·--·~"' - 1 Object ' Title 1 Co.de f NCDt:>T M#X'irnum 1 Partie<ipatitDn Total cost .. ADVANCED TECHNOLOGY G524 ~~chedulin~ S~~ar~ for Advance Tec~~?~~9.)':_~~~!,compl~~!th: ! Item Description Qty \.E~timatedGostEa.\ Total ._ ·•······ ·--··· ·-·· ...... .. ..... .. ..... ~. --· ·-"'·----........ _. ___ .... __ ............. . ,._. .. . ... _ .... _._,___ -~ ----•.. Qty Dot Rate Total\ ··-... ..... ----···-·--· G526 Mobile Data Devices (MDTs/MDCs) -Must comply with: Item Description Qty . Estimated Cost Ea.: \ Total Qty Dot Rate 1- Total Replacement Expansion Fare Media: Smart Card I Magenetic Stripe Card Item Description Qty Estimated Cost Ea. Total Qty Dot Rate Total Initial Installation Expansion [Automatic Vehicle. Locati~~ (AVL)_-Must comply with~----·· ···-.-__ ----.,-·---.. --------· _ _ ··----·---_. I Item Description Qty Estimated .Cost Ea.. Total G527 G528 I G592 Qty Dot Rate Total r,. .... . .. .... . . . .. ..... , ............. . ·····1--.. -,...... . ., •. Replacement Expansion Data Communication Device-Must comply with: Describe Data Communication Device Upgrades that may be necessary for MDT technology: ·r -· I Item Description Qty Estimated Cost Ea. Total • Qty Dot Rate Total I....... .... . .. .......... . ............ ..-..... -·· .......... -... . .............. -... . Other Advanced Technology Items -Advance Technology- Must comply with: List other hardware not included above, such as replac~ment ~~~d ~ri,v_~~· _ networ.k card.s, ~t~_·. _ Item Description Qty Estimated Cost Ea. Total Page 14 of 21 Qty Dot Rate Total North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital Vehicle Security I Surveillance Equipment-Must comply with: l Cost a~d install~tio_n_~_!_o_n~~oard security systems and surveillance equipment: _ ~--~-~-~ --~-~---"-----"- fR,-;r;oom~ot lOOm ""'""'" t Q\;~ j~~;.,-cc;;t _E'F ~ T,;W: =J (jty -1 Dot Rat• . .. TOtal···.~ Expansion j TOTAL ADVANCED TECHNOLOGY EXPENSES: I Page 15 of 21 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital Project Number: 15-CT-040 Applicant: COUNTY OF HARNETT r· --------__ ,-·----______ , ____ ---~ i Object Title Code, BASELINE TECHNOLOGY G514 Micro Portable Projector/Laptop - PROPOSED PROJECT BUDGET CAPITAL EXPENSES .j Note: laptop is part of operation of projector NCDOT will participate UP TO $4,000 -·--·---.. _ .. __________ Partic!paf(Qn f ----. .,-----· ---------· -----------,---~-------..____,__----:--~:--~-~-----···----~~--------·-·-----------~---.....--'"~---- Item Description Qty .E:stimated Cost Ea. Total }_ Qty ! Dot Rate Total ···--··--·---·-··-···· ~-.... ~---~-·--~ r-~-·---·----·-·-~----·- Replacement New G521 Personal Computer System (PC) - DESKTOP computers include CPU, Office XP, 17" monitor, keyboard, mouse and Microsoft Office XP software, 2 yr. technical support contract) .. .. ---~- 1 Item Description ; Qty Estimated Cost Ea. Total Qty Dot Rate Total ..... Replacement Expansion G522 Printers -Laser jet network and non-network printers .. -------·-----.... ·-'•" I Non-network Qty Estimated Cost Ea. Total Qty Dot Rate Total ! ---~--0• ~-·-"--. -·-~-'-~-. "·:~::::j . -----· ·---~ _,_. ______ . ~---" ··T··· T .. ···-« . ----=---'""'--- f I ., J ·-··----~· --~ --~ ,. -. ~-·· L~ ·····---. .. ,.J -. ·-· .. -·· .... -·· I. Network Qty Estimated Cost Ea. Total Qty Dot Rate Total r -L----~--·"-... ~ -·-. ...... ; .. -~ .. ..•. ·-· -~-----~----~--~"'--. . ....... j""" . .. ··------- Replacement Expansion Page 16 of 21 I North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital I G523 , Software - !Eligible software listed under FY08 Technical Specifications* /List software: G525 G529 ~-~~-.... lt~;;,-Des~;i~;:~ at; ;Estimated Cost Ea. ..T6tat Qty ~-~---~------~----·------I . -~---'~----~-··--··-.. ------· Operating System Software Upgrade: (Ensure that your current pc has enough RAM) Windows XP PROFESSIONAL operating system Dot Rate Item Description Qty iEstimated Cost Ea.; Total Qty Dot Rate -----------· "". . .. -..... __ ---------------·-....... ~ ... ··---·- Upgrade Version Full Version Microsoft Office Software: (Ensure that your current pc has enough RAM) MS Office XP PROFESSIONAL Item Description Qty Estimated Cost Ea. -----. .. .... .. , ... Upgrade Version Full Version Total Qty *Scheduling Software requests should be made on the Advanced Technology Budget Network Server - For use with network application/programs (Use standard local ITspecifications) j Item Description Qty Estimated Cost Ea. .. ... .... -·· _, ... Replacement Expansion Other Technology Items -List other hardware not included above, such as replacement hard drives network cards, etc. (baseline technology) "". -.--. -~ __ , ----. . ., . -- Item Description Qty Estimated Cost Ea. · TOTAL BASELINE TECHNOLOGY EXPENSES: Total Total Page 17 of 21 Dot Rate Qty Dot Rate -- Total. Total Total Total Total North Carolina Department of Transportation (NCOOT) Public Transportation Division (PTD} FY15 Communtiy Transportation Capital Project Number: 15-CT-040 Applicant: COUNTY OF HARNETT r. ... l Object· r Code ~:~~~~~~ BUDG~;";p,;,~-- Qty -·-·-·-----.-~-------··~·-·~....:_..___ New Construction of Transit Facility- New building construction for Administration, Maintenance, Transfer, or Multi-Modal purposes. Attach study and cost estimate -"·~----~~·--,.-, ... -. --. ~--·-. -,~-------~----~-' PROPOSED PROJECT BUDGET FACILITY EXPENSES '.Estimated Cost Ea. Total G532 Description Qty ' Estimated Cost Ea.~ G533 G535 G536 Purchase of Modular Structure- Purchase of modular unit Attach study and cost estimate Description Legal Fees, Appraisal, Survey-Fees associated with construction or land acquisition. Survey, Appraisal, Title fees, and closing costs Describe items needed and attach cost estimate. Description Land Acquisition -Purchase of parcel of land for construction Attach study or appraisal Description Sitework/Grading-Pre-construction work including site prep Describe work to be completed and attach cost estimate. f----! ----· ----.. G537 Description Utility Work/ Hook-Ups -Costs associated with water, sewer,electrical or telephone lines or wiring, pre or post construction. Describe work to be completed and attach cost estimate. Qty Estimated Cost Ea. Total Qty • Estimated Cost Ea. Total Qty Estimated Cost Ea. Total Qty Estimated Cost Ea. Total Page 18 of 21 Qty Dot Rate Qty Dot Rate Dot Rate Qty Dot Rate NGDOT Ma:~irnum Participation Total Total Total Total G539 G558 G581 G582 G583 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital Fencing/Lighting -Exterior building and parking lot lighting. Fencing and gate to secure parking area for vehicles. [~ist o~!!~E:!f!l_Eer~i~e-~ttach cost estilll~t_E:! f~r!eference only. I Item Description Qty · !Estlm~ted Cos~E~-~ --fot~i Qty ...•. ~ r -~~--,,,_>' Qot Rate ~----------···----·--·-·--·--------~------~·--·----:..-.. .. ·-~··~-'"-- 1 Accessway/ Signage/Landscaping -Post-construction site work Construction of ramps and and walkways that meet ADA. Permanent signs, such as a facility signs. Soil erosion containment. List one item per line Attach cost estimate for reference only. ------------ ~---,_, . Total -- -0--·--;--~-~---·------~---·----~---------~---~ ----------~------""-----.. ---~ I ~-· Item Description Qty ; Estimated Cost Ea. Total Qty Dot Rate Total ----·--·-····. ·-·-. ····-·. ·--·-------------------,-..-····--···. ------··--·---~----;---~~----···-·-·· ···--------'"·"·--~· ·------ Telephone system -New or Replacement telephone system Attach cost estimate for reference only. .. .. -... -·---·-·---. .. ----·--------~ --------.• . . . ·--------·--- t Item Description Qty Estimated Cost Ea. Total Qty Dot Rate Total ·~ -~-~ ·---·-'"---· -~ ·-~ ""···'-'-"""'""-·~---... --.. .•. ·····-·' '-"'• •.. ··-·· --·-.. ---~-~--··"'"•'"•-··· --~~-·. '·"···· "' "•-•· ·-·· -~----~----...-·--· . .. -. ----~--~ ---··--·----~---~~· -··---------·'· "" -·,.o·~~ --"···~ ··-··· . ·-··· l Description Qty Estimated Cost Ea. Total Qty Dot Rate Total --·-···'" -~ ~ ,~. -------.. ...__,_~ ~-,.~~-"-········ -----~-: ·-·-. ~ -··--·~.----"~ ... ·~ ---~ _,_..,,.__ . -~, ···--·· ·------···· Construction/ Project Management Services -A firm or individual that acts on behalf of the owner to oversee entire construction project. Attach study and projected cost estimate .... ---~---·-·-·-····-. ---·-------.. ·------.. -., ... ---· ----. -·--·-~·--~--·-· -"· ·-· ····------~--------~---·--· ...... ·-·--·"··-·---·--··---.. ~----·-·---·-·----. I Description Qty Estimated Cost Ea .. Total Qty Dot Rate Total --- Facility Acquisition-Purchase of existing structure Attach study and appraisal Bus Stop Shelter and Benches -Enclosure and seating provided to passengers at bus stop. *Requires plan approval by city or county regarding location. ADA requirements include minimum size and width of the shelter; min. turning radius in shelter; accessibility to shelter by sidewalk; and concrete pad adjacent to shelter for loading and unloading bus. lProvide ~ian approval with appl_ic~tion._ ·-----·---.. ---...... -·~-" -~·-··· ... _ . " ... ~ -~ . -, ----I Item Description Qty Estimated Cost Ea. Total Qty Dot Rate Total I "" -·-~--.. ----8;;::::~~:1 ~--· r '. -~. ~-~ -" -"] ·-----·--<-,_ ~. -·r· .... .. ... ~. ... ---···---··· . __ ,_ -~-----~ Page 19 of 21 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital ~---c<< ---'' ««--~---«-----« I Description « -,~ o~c;: (~§tim~u~'d c65t E:a,r -« G584 1;:-;:~;~de Lots-Paved lots for --««« --~ -~~---~-'~--«««, ·park and ride. Describe work to be completed and attach cost estimate. Total G586 Building Security/Surveillance Equipment -Cost and installation of l 'secu<rity< <<system and surve<ill<ance·e-quipm. ent fo.r tra. nsit sy. stem's administrative or maintenance facility and parking area. list one item per line. Attach cost estimate for reference only. Clty Dot Rate « i -«--«-----------r -- Total ! .. --.lte~-Des~rt~tion ___ ---a~· l~stimat~d C~st Ea:; T~t~r -~· ~--.~···-·~-.. --~·· ~~-·,-----·~·-...__o:,~,_'·."<.~-'---·-~·~·-··~'"'"'-~. ~---~"·~-- Oty Dot Rate Total G587 Paving I Resurfacing -Asphalt surface paving or resurfacing of the facility parking area. Also includes existing Park and Ride Lots. Indicate size (sq.ft.) area to be paved/resurfaced: Attach cost estimate for reference only. 1---+ « ------- G588 i Description Qty ·Estimated Cost Ea. Engineering and Design Services- Cost of architectural and engineering services required for construction or renovation projects. Attach study and projected cost estimate --« Total « ··----,···· --«·-->~------··-.. ·----... ·-·~. '--"---' ----· Qty Dot Rate Total G589 Other Facility Improvements -Safety and Security improvements or repairs. Attach cost estimate for reference only. . . ~-~ -. ~ Material Cost Labor Cost Item Description Total TOTAL FACILITY IMPROVEMENT EXPENSES: NOTE: YOU MUST OWN THE FACILITY TO BE ELIGIBLE TO APPLY FOR FUNDING FOR THESE PURPOSES. YOU MUST SUBMIT A COPY OF THE TITLE (DEED) OF OWNERSHIP WITH THIS APPLICATION FOR FUNDING CONSIDERATION. Page 20 of 21 North Carolina Department of Transportation (NCDOT) Public Transportation Division (PTD) FY15 Communtiy Transportation Capital Physical Address of Facility: Facility Improvement Questionnaire -Must be completed for consideration. Do you currently operate out of this location? If you DO NOT currently operate out of this location, what is the anticipated date that you will occupy this location? What is the total square footage of the facility? Is this facility shared for other uses or with other entities? YES(' NO (' YES(' NO (' If yes, list entities, squar~ foota£Jt: ()(;C~pied, _a_~-~pureos~s: _ __ _ __ _ _ __ __ _ _ _ _ __ _ -~-________ _ Entity Sq. Feet Purpose ~·------------------------·"·-···---·--------------~,.--------~---·--~~------.. ~---------------~-~ :AGENCY COMMENTS :NCDOT COMMENTS Page 21 of 21 Board Meeting Agenda Item Agenda I t:em J.f-G- MEETING DATE: November 4, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Easement for power for Dunn Erwin Corrective Action Project REQUESTED BY: Amanda Bader, County Engineer REQUEST: Request approval of attached easement to allow Duke Energy Progress to install power for HV AC improvements at Shawtown. COUNTY MANAGER'S RECOMMENDATION: S:\Shawtown\20 13.10.04 easement. doc Page 1 of I EASEMENT NORTH CAROLINA HARNETT COUNTY THIS EASEMENT made this----day of----------' 20 __ , from THE COUNTY OF HARNETT, hereinafter referred to as GRANTOR (whether one or more), to DUKE ENERGY PROGRESS, INC., a North Carolina public service corporation, hereinafter referred to as DEP W I T N E S S E T H: THAT GRANTOR, for and in consideration of the sum of ONE DOLLAR ($1.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, does hereby grant unto DEP, its successors and assigns, the right, privilege, and easement to go in and upon the land of GRANTOR situated in lillington Township of said County and State, described as follows: containing 11.64 acres, more or less. and being Tract 2 as shown on a plat entitled "Harnett County", dated November 1, 2012, recorded in Book 2013 Page 2, and being a portion of the 21.94 acres converyed in a deed from The Harnett County Board of Education to The County of Harnett, dated April 21. 2004, and recorded in Book 1925 Page 743, Harnett County Registry, LESS AND EXCEPT any prior out-conveyances, and to construct, maintain, and operate electric and/or communication facilities thereon consisting of poles, cables, wires, underground conduits, enclosures, and other pertinent facilities within an easement area ten (10) feet wide, together with an area ten (10) feet wide on all sides of the foundation of any DEP enclosure, with the right to do all things necessary, including, but not being limited to, the right: (a) to enter said easement area at all times over the adjacent land to inspect, repair, maintain, and alter said facilities; and (b) to keep said easement area cleared of trees, shrubs, undergrowth, buildings, structures, and obstructions. The center line of the facilities shall be the center line of said easement area. DEP shall not install facilities outside of said easement area without obtaining another EASEMENT. The general location of the easement area is shown on the sketch attached hereto as Exhibit A and recorded herewith. The final and definitive location of the easement area shall become established by and upon the final installation and erection of the facilities by DEP in substantial compliance with Exhibit A hereto .. TO HAVE AND TO HOLD said rights, privilege, and easement unto DEP, its successors and assigns, forever. IN WITNESS WHEREOF, GRANTOR has caused this EASEMENT to be signed by its duly authorized officials and its official seal to be hereunto affixed, pursuant to a resolution of its governing body, as of the date first above written. ATTEST: ___ Clerk HARNETI COUNTY By: ________________________ ___ --------~--·Chairman, Board of Commissioners (Affix Official Seal) . NORTH CAROLINA, COUNTY I, . a Notary Public of------------ County, North Carolina, certify that personally appeared before me this day and acknowledged that he( she) is Clerk of HARNETT COUNTY, and that by authority duly given and as the act of said COUNTY, the foregoing EASEMENT was signed in its name by its ____ Chairman, sealed with its official seal, and attested by self as its Clerk. Witness my hand and notarial seal, this ___ day of----------' 20_. Notary Public My commission expires: -------- The foregoing certificate of is certified to be correct. This EASEMENT and this certificate are duly registered at the date and time and in the book and page shown on the first page hereof. Register of Deeds for-------County By: ---------Deputy/Assistant -LILLINGTON - NC 17 I :; VICINITY MAP ("<~I •o ~) ~ , I J ' EXHIBIT A '-..!!!!....~' ' ... . ' : : .=:,. ltft , ~lfrr . r--•n This is not a certified survey and has not been reviewed by a local government agency for compliance with any applicable land development regulations. o--) -) --u-- -u- FIL£ NAM£: LEGEND Property Line f[ Proposed Overhead Facilities f[ Existing Overhead Focl'lities Proposed Pole and Anchor Existing Pole and Anchor f[ Proposed Underground Facilities fl Existing Underground Facilities Existing7Proposed Enclosure Proposed Street Light Other Right of Way Edges of Roods, OAT£: DUKE ENERGY PROGRESS. INC. Locotion of P£C, Inc. R/W Across Property of Location _________________________ ___ Scale _________ Oote _____ _ etc. Orawn Checked ____ _ Approved Owg. No. TIM£: Board Meeting Agenda Item Agenda Item Lf -H MEETING DATE: November 4, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Revised Capital Project Ordinance-Radio Upgrade REQUESTED BY: Paula K. Stewart, Gary Pope, Gary McNeill REQUEST: We request approval of the revised Capital Project Ordinance for the Radio Upgrade Project that was adopted on 6/3/2013. The total amount needed is $1.3 million less than the original amount requested. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\M icrosoft\ Windows\ Temporary Internet Files\Contcnt.Outlook\ZSTP9EAN\l 0 25 13 requcst.doc Page I of I COUNTY OF HARNETT CAPITAL PROJECT ORDINANCE RADIO UPGRADE PROJECT REVISED 11/4/13 BE IT ORDAINED by the Board of Commissioners of the County of Harnett, North Carolina, sitting as the governing board of Harnett County that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following revised capital project ordinance is hereby adopted: Section 1. The project authorized is the upgrade of the radio communications system in Harnett County to Project 25 (P25) compliance. The project includes replacement of all radios and upgrades or replacements to towers and an additional tower site. Section 2. The officers of this unit are hereby directed to proceed with the capital project within the terms of the grant documents, loan documents, and the budget contained herein. Section 3. $7,235,270 has been appropriated for the project. For internal reporting, the following breakdown is proposed. Equipment Radios for Harnett County Agencies and Departments Radios for Municipal Police and Public Works Radios for County's Fire and EMS Departments AVL for County Agencies (EMS and Sheriff) AVL for Fire Departments Towers and Radio Equipment Professional Services Project Contingency Grand Total $1,622,689 $ 737,279 $1.478,993 $ 419.416 $ 144,707 $2,365,650 $ 122,000 $ 344,536 $7,235,270 In accordance with section 4 of the County Budget Ordinance, the Finance Officer and County Manager is hereby authorized to approve the transfer of appropriations between expenditure line items in the project with exceptions that change orders affecting engineering and construction may not exceed 5% (cumulative) of the project total without prior approval of the Board. Change orders within the 5% limitation will be presented to the Board at the next regular meeting of the Board of Commissioners as in accordance with G.S. 159-15. Section 4. The following revenues are anticipated to be available to complete this project: Loan Proceeds $7,235,270 Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant agreements, and federal regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in Section 3 and on the total grand revenues received or claimed. Section 8. The Budget Officer is directed to include a detailed analysis of past and future cost and revenues on this capital project in every budget submission made to this Board. Section 9. Copies ofthis capital project ordinance shall be furnished to the Clerk to the Board of Commissioners, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Adopted this __ day of ___ _, 2013. ATIEST Margaret Regina Wheeler Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners Board Meeting Agenda Item Agenda I tern L.J -I MEETING DATE: Octubet 21,2613 N.oue-mbe..v Lf zot3 TO: HARNETT COUNTY BOARD OF COMMISSIONERS I SUBJECT: Permission to Apply for Grant REQUESTED BY: Tyrone L Fisher, County Extension Director REQUEST: Harnett County Cooperative Extension request permission to accept $1,000 from the North Carolina State University Family and Consumer Science Foundation for the purpose of funding the kindergarten readiness educational efforts of the Parents As Teachers Program. COUNTY MANAGER'S RECOMMENDATION: C:\U sers\swilliams\Desktop\County forms\agendaform20 I 2-20 I 3.doc I of I Page From: Wilma Hammett [mailto:wilma hammett@ncsu.edu] To: wanda clay@ncsu.edu; Shenile Rothwell; Jennifer Grable; nicole huff@ncsu.edu; Sara Freeman; Wanda Hardison; Barbara Linder Subject: FCS Foundation Innovative Grants Ladies Congratulations!! You have been awarded $1 000 for your grant from the FCS Foundation. We will have a new procedure this year. The money will be awared at the start of your project. I will get our bookkeeper to check with the Unviersity Foundations office to see if your county extension office has a w-9 on file at the university. If not, I will have to get that completed before we can send a check. You will need to keep records and invoices of all expenses. Any money not spent by June 15, 20 14 must be returned to the FCS F oundaiton. You will also be required to send me a final report. Let me know if you have any questions. Thank you for your work. The judges were impressed with what you are planning .. Wilma Dr. Wilma S. Hammett Executive Director, Family and Consumer Sciences Foundation Executive Director, Extension and Community Association Campus Box 7645 NC State University Raleigh, NC 27695-7645 919-513-3463 919-418-2365 Board Meeting Agenda Item Agenda Item 4-~ MEETING DATE: November 4, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Position Reclassification REQUESTED BY: Barry Blevins, Director of General Services, and Human Resources REQUEST: Request the Board approve the reclassification ofFinanace Technician grade 63 to Administrative Assistant grade 64 due to an increase and change in duties. The increase will be $1,859.75 COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Locai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\Anna Peele.docx Page I of I Board Meeting Agenda Item Agenda Item LJ -f< MEETING DATE: November 4, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Position Reclassification REQUESTED BY: John Rouse Health Dept and Human Resources REQUEST: Request the Boards approval to reclassify a Public Health Educator III grade 71 range $43,341-$66,835, to a local Health Adminstrator 1 grade 73 salary range $46,905-$$72,703. The office of State Personnel has already approved. We moved the WIC program, the accreditation program and Communications/ PIO role for this department under this position. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwhee1er\AppData\Local\Microsoft\ Windows\ Temporary Internet Files\Content.Outlook\Z5TP9EAN\Local Public Health Administrator.docx Page 1 of 1 Agenda Item ~-L Prepared by: Attorney Dwight W. Snow, P.O. Box 397, Dunn, NC 28335 NORTH CAROLINA HARNETT COUNTY CROSS ACCESS EASEMENT AND ROAD MAINTENANCE AGREEMENT THIS CROSS ACCESS EASEMENT AND ROAD MAINTENANCE AGREEMENT made this the 27th day of August, 2013 among the following parties: Harnett Forward Together Committee, a NC non-profit corporation of P.O. Box 1270, Lillington, NC 27546 (hereinafter "HFTC"); Harnett Health Investors, LLC, a VA limited liability company of 4423 Pheasant Ridge Road, Suite 301, Roanoke, VA 24014 (hereinafter "HHI"); Red Rock Harnett, LLC, a NC, limited liability company of 1201 Main Street, Suite 2360, Columbia, SC 29201 (hereinafter "Red Rock"); and County of Harnett, a body politic and political subdivision of the State of North Carolina, P.O. Box 759, Lillington, NC 27546 (hereinafter "Harnett County"). WITNESSETH: A. HFTC is the owner of that real property tract identified as Lot 5 containing 4.520 acres located in the Brightwater Biotechnology and Medical Center as shown on that map recorded in Map Book 2012, Page 34, Harnett County Registry. Lot 5 is also shown on that map recorded in Map Book 2012, Page 365, Harnett County Registry (hereinafter, the "Plat"). That HFTC has entered into a 25 year Ground Lease on said tract dated March 8, 2012 with Red Rock as ground tenant as evidenced by that Memorandum of Ground Lease recorded in Book 2971, Pages 811- 817, Harnett County Registry. That Red Rock has entered into a Lease dated March 8, 2012 with Harnett County as tenant as evidenced by that Memorandum of Lease recorded in Book 2971, Pages 818-822, Harnett County Registry. That pursuant to the Lease terms, Red Rock shall plan and construct an approximate 50,200 square foot otTice building facility which will be leased by Harnett County over a 25 year lease term and Harnett County shall provide the same to be used by Central Carolina Community College (hereinafter "CCCC") as an educational facility. B. HFTC is also the owner of that real property tract identified as Lot 3R containing 6.387 acres located in the Brightwater Biotechnology and Medical Center as shown on the Plat. C. That pursuant to that deed recorded in Book 3036, Page 996, Harnett County Registry, HHI is the owner of that real property tract identified as Lot 4R containing 6.49 acres of the Brightwater Technology and Medical Center as shown on the Plat. D. That Lot 5 and Lot 4R of the Brightwater Biotechnology and Medical Center are contiguous and they share a common boundary which is the centerline of a planned private roadway which when constructed will be named Red Mulberry Way; that this private roadway is more particularly shown as a cross access and utility easement on the aforementioned map recorded in Map Book 2012, Page 34 and on the Plat. E. The parties recognize that for the future use of their respective lots and for responsible planning purposes that they need to enter into various agreements concerning the shared cross access and utility easement area, and the parties desire and intend to detail said agreement terms through this instrument. NOW, THEREFORE, in consideration ofthe mutual benefits to be realized by such joint use, the mutual agreements set forth herein, and other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged, the parties hereto do hereby agree as follows: 1. The parties hereby confirm that each of the other parties, their respective successors and assigns and their tenants, customers, patients, employees and invitees, a non-exclusive easement for vehicular and pedestrian ingress and egress and an easement for the installation, maintenance, repair, replacement and operation of utility lines and storm drainage lines (and related equipment and structures) within the area shown on the Plat as "Cross Access and Utility Easement" (to be named Red Mulberry Way) and "Variable Width Cross Access & Utility Easement" (collectively, the "Easement"). The Easement extends to the benefit of Lots 5, 4R and 3R of the Brightwater Biotechnology and Medical Center as shown on the Plat. 2. Red Rock shall be responsible for constructing and paving that cross access and utility easement area to be known as Red Mulberry Way. Such construction and paving shall be at Red Rock's expense (subject to the contribution from HHI below) and shall comply with all applicable standards and regulations. HHI shall contribute $45,000.00 toward said private road construction and the parties acknowledge that HHI has made such contribution. 3. The parties recognize that once constructed, Red Mulberry Way shall be a private roadway and that there are no current plans for this private roadway to be repaired and maintained by the N.C. Department of Transportation or the Owners Association of the Brightwater Biotechnology and Medical Campus. 2 HFTC as owner for Lot 5 and HHI as owner of Lot 4R do hereby agree that at such time that Red Rock has completed the construction and paving of Red Mulberry Lane that from that date forward HFTC and HHI shall be equally and jointly obligated and responsible to repair and maintain Red Mulberry Way. HFTC and HHI agree to maintain said Red Mulberry Way in a fashion suitable for vehicular traffic and in as good condition as exists at the time of Red Rock's initial completion of said road. HFTC and HHI may assign the maintenance obligations contained herein but shall ultimately remain responsible for such obligations. 4. As the owner of Lot JR, HFTC agrees that if and when it should convey Lot JR or a portion thereof to a third party, or if HFTC should develop Lot JR itself that as a condition of the conveyance or development of Lot 3R, the owner party shall be mandated to share in the cost of any maintenance of Red Mulberry Way by no more than twenty percent (20%) of the total maintenance and repair costs, provided such development does not materially increase the maintenance costs. The costs of any maintenance, damage and/or modifications to the Easement resulting from the development of Lot JR shall be borne exclusively by the owner of Lot JR. Upon such conveyance or development, the parties agree that they will execute a recordable instrument confirming the exact percentage due from Lot 3 R and confirming that the owners of Lot 5 and Lot 4R shall share the remaining costs equally. 5. The parties acknowledge that that area designated as that Variable Width Cross Access Utility Easement leading from Matthews Road to the future Red Mulberry Way as shown on the Plat is shown for future access purposes to Matthews Road. If and when the N.C. Department of Transportation should permit this additional access to M~1tthews Road, then any obligation to construct or maintain such a future roadway shall be subject to future negotiations and agreements among the parties. 6. The agreements provided for herein shall be effective upon execution of this instrument by all the parties, shall run with the land and shall constitute a use for reciprocal benefits to and burdens upon Lots 5, 4R and JR as shown on the Plat. The agreements provided for herein shall inure to the benefit and be binding upon the respective successors, assigns and tenants of each party hereto and the customers, patients, employers and invitees of such parties and shall remain in full force and effect and shall be unaffected by any change in ownership of the respective lots. This agreement and undertakings by each party hereto shall be enforceable by any action in law or equity. 7. The parties, including their respective successors, assigns and tenants, agree to execute an estoppel certificate, affirming the then current responsibilities and obligations under this Agreement, certifying that no default exists hereunder or specifying each such default and as to other matters as each party may reasonably request. fN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed on the date and year hereinafter subscribed. {SIGNATURE PAGES FOLLOW} 3 STATE OF NORTH CAROLINA COUNTY OF /!A~~t: Tf I certify that the following person personally appeared before me this day, acknowledging to me that he voluntarily signed the foregoing document for the purpose stated therein and in the capacity indicated: N" . .Sa/,6'\Jtt-w /tr/5J,mA--v , as d4;-..~r~A<v / f-y-t!.f;d~ of Harnett Forward Together Committee, a North Carolina non-pfofit corporation. Date: _.:c_A-_6<--.:S~-'u"-=s'-'-1 __ 2_? __ , 2 0 13. DWIGHT W. SNOW N0rARV PUBUC Harnett County Norah Carolina flrl Commlalon Expires 12-9-201 ~ (Official Seal) Notary Printed Name My Commission Expires: tt..j '7 / Z.o I!. STATE OF V j (~·I(}. I CV COUNTYOF f\OClYlOke HARNETT HEALTH fNVESTORS, LLC SP HARNETT, LLC, a Virginia limited liability company By: Smith!Packett Med-Com, LLC, a Virginia limited liabilit~ cojiP~· Its Manager By: L~ (SEAL) Hunfer D. Smith, Vice Chairman Manager I, a Notary Public, do hereby certify that (-\. v nter D. Smi-t-h 'Vice Chairman Manager of Smith!Packett Med-Com, LLC, a Virginia limited liability company, as Manager of SP Harnett, LLC, a Virginia limited liability company as Sole Member of HARNETT HEALTH fNVESTORS, LLC, a VA limited liability company, personally appeared before me this day and acknowledged the due execution ofthe foregoing instrument on behalf of the company. Witness my hand and official seal or stamp, this the Z 1 +I, day of A ugu s+ , 2013. My commission expires: { t> -.3 I -( (q {!a;ut~ ~ Notary Public 5 CAROL A. OOUDIKEN NOTARY PUBLIC Commonwealth of Virginia Reg. #226376 My Commission Expires Oct. 31, 2016 RED ROCK HARNETT, LLC By: ____________ (SEAL) William C. Smith, Jr., Manager STATE OF ______ _ COUNTY OF ____ _ I, a Notary Public, do hereby certify that , -------------of RED ROCK HARNETT, a limited liability company, personally appeared before me this day and acknowledged the due execution of the foregoing instrument on behalf of the company. Witness my hand and official seal or stamp, this the ____ day of _____ ___; 2013. Notary Public My commission expires: 6 ATTEST: Margaret Regina Wheeler, Clerk of the Harnett County Board of Commissioners NORTH CAROLINA HARNETT COUNTY COUNTY OF HARNETT By: Jim Burgin, Chairman of the Harnett County Board of Commissioners I, a Notary Public, certify that Jim Burgin personally came before me this day who being by me duly sworn, deposes and says: that he is the Chairman of the Harnett County Board of Commissioners and Margaret Regina Wheeler is the Clerk of said Board, that the seal affixed to the foregoing instrument is the official seal of Harnett County, that said instrument was signed by him, attested by said Clerk and the County's seal affixed thereto, all by authority of the Board of Commissioners of said County, and the said Jim Burgin acknowledged said instrument to be the act and deed of Harnett County. Witness my hand and official stamp or seal, this ___ day of _____ , 2013. Notary Public My commission expires: 7 Consent of Lender The Fidelity Bank holds a security interest in Lot 3R owned by HFTC in the form of a Deed of Trust dated July 12, 2006 recorded at Book 2252, Page 916, Harnett County Registry ("Lien"). IN WITNESS WHEREOF, the undersigned hereby consents to the above Cross Access Easement and Road Maintenance Agreement, subordinates its Lien to such Agreement and agrees that any foreclosure of the Lien will not terminate or modify the Agreement or any provisions thereof. THE FIDELITY BANK By: ____________ (SEAL) Name: Title: --------------- STATE OF ____________ _ COUNTY OF ____ _ I, a Notary Public, do hereby certifY that , -------------of THE FIDELITY BANK, personally appeared before me this day and acknowledged the due execution of the foregoing instrument on behalf of the company. Witness my hand and official seal or stamp, this the ______ day of _____ __ 2013. Notary Public My commission expires: 8 Consent of Lender Wells Fargo Bank Northwest, National Association, as trustee, holds a security interest in Lot 5 owned by HFTC in the form of a Deed ofTrust dated March 23,2012 recorded at Book 2971, Page 823, Harnett County Registry ("Lien"). IN WITNESS WHEREOFj the undersigned hereby consents to the above Cross Access Easement and Road Maintenance Agreement, subordinates its Lien to such Agreement and agrees that any foreclosure of the Lien will not terminate or modify the Agreement or any provisions thereof. STATE OF ____________ _ COUNTY OF _______ __ WELLS FARGO BANK NORTHWEST, NATIONAL ASSOCIATION, AS TRUSTEE By: ____________ (SEAL) Name: ----------------------------- Title: I, a Notary Public, do hereby certifY that , -------------of WELLS FARGO BANK NORTHWEST, NATIONAL ASSOCIATION, a national banking association, as trustee, personally appeared betore me this day and acknowledged the due execution of the foregoing instrument on behalfofthe company. Witness my hand and official seal or stamp, this the _______ day of _____ _ 2013. Notary Public My commission expires: 9 Consent of Lender Synovus Bank holds a security interest in Lot 4R owned by HHI in the form of a Deed of Trust dated September 24, 2012, recorded at Book 3037 Page 1, Harnett County Registry ("Lien"). IN WITNESS WHEREOF, the undersigned hereby consents to the above Cross Access Easement and Road Maintenance Agreement, subordinates its Lien to such Agreement and agrees that any foreclosure of the Lien will not terminate or modify the Agreement or any provisions thereof. STATEOF ~\~mel. COUNTY OF JiCterSOh SYNOVUSBANK By4-ii!'J(fjfj_ .. _,(SEAL) Nrune: :e:f ~ ~4 ~ Title: 1 ~ Jd'=r- I, a Notary Public, do hereby certify that , )~rah S. ~U~~QY) , t"f'AM ·,V\ ·, 1eC r of Synovous Bank, a Georgia stat anking corporation, personal ap eared before me this day and acknowledged the due execution of the foregoing instrument on behalf of the company. Witness my hand and official seal or stamp, this the 2013. My commission expires: DONNA C. PHILUPS Nolaly Public • Slate cJ Alabama My Commission Expim July 28. :1017 Notary Public 10 d l-+>1 day of ~~u.s+- Harnett COUNTY Agenda Item J.t-M A RESOLUTION TO CANCEL THE NOVEMBER 26, 2013 SPECIAL SESSION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Harnett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special Meetings" states that the Board may cancel the place or time of a particular regular meeting by resolution: that the Board has determined that it will not meet at its special session scheduled morning meeting ofTuesday, November 26,2013. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners ofHarnett County that its special session scheduled for Tuesday, November 26, 2013, at 9:00a.m. is hereby canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all parties on the County's Sunshine List. Adopted by the Harnett County Board of Commissioners in regular session, this 4th day ofNovember, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS By: __________________________________ __ Jim Burgin, Chairman Attest: Margaret Regina Wheeler, Clerk strong roots • new growth ww.harnett.org Agenda Item 6 November 4, 2013 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. AGRICULTURAL ADVISORY BOARD We have a vacancy for on this board for District 4. BOARD OF ADJUSTMENT We have a vacancy for an alternate member on this board for District 1. DANGEROUSDOGCO~TTEE Anthony Holland has expressed interest in being appointed to serve on this committee. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES The Library Board respectfully requests appointment of Mr. Roderick Hosking as an at~ large member on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 3. Bryan Avery recently resigned recently. We currently have a vacancy for a regular member in District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. PLANNING BOARD Staff needed to make the Board aware that Mr. Timothy Hart, who was appointed as an alternate Planning Board Member on June 17, 2013, has not responded to any correspondence we have sent him. Page 1 -Appointments APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: Dangerous Dog Committe NAME: Anthony Earl Holland ADDRESS: 508 West J Street Erwin, NC 28339 VOTING DISTRICT (Please check district number in which you live.} 0 District 1, Commissioner Hill's 0 District 2, Commissicmer House's 0 District 3, Commissioner Burgin's 0 District 4, Commissioner Andrews' 0 District 5, Commissioner McNeill's ~HONE:~0~----~(-91_0~)_89_7_-8~97_0 ____ __ ~oruq ____ ~(9_1_0)~8~9_7-~89~7~o __ __ PRESENT OCCUPATION:_ US Navy Reitred-Sonar Technician I Ebay Power Seller YEARSOFFORMALEDUCATION~_16 __________________________________________ ___ CMC AND FRATERNAL ORGANIZATIONS IN WIUCH YOU HAVE PARTICIPATED: Disabled American Veterans Harnett County Pit Bull Alliance PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LIST ED BOARD: To help protect the citizens of Harnett County by strengthening the dangerous dog policys in an environment free of breed discrimination. DATE: _____ o6_ro_s_~_o_1_3 __ __ ***************************************** FOR OFFICE USE ONLY: DATE RECEIVED: _(e;o;;... --.:...;/ 0.._-..... f .... · 3..__ __ _ DATE FORWARDED TO COUNTY COMMISSIONERS:--------------- Gina Wheeler From: Sent: To: Cc: Subject: Attachments: Amanda Duntz Thursday, October 31, 2013 9:19AM Gina Wheeler Patrick Fitzgerald Library Board Appointment Scan0004.pdf The Library Board respectfully requests to appoint Mr. Roderick Hosking to the vacant At Large board seat. Thanks, Amanda Duntz Harnett County Public Library 601 S Main St PO Box 1149 Lillington, NC 2 7546 910-893-3446 Main 910-814-6349 Direct 1 APPUCATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF CO:tvi:MISSIONERS BOARD: \-k.fN~ Ca1~ h~hfc.r-~ ~Oo.rr1 NAME: (? o J.. ff' t (. ~ 3, \-\o S.k.i IJ 5 ADDRESS: lo l fo,c-"" haus Q Ck:, _9G\vWct J\) ( .?___/ 33:2._ I VOTING DISTRICT: (Please check district number in which you Jive): 0 District 1, Commissioner Hill's 0 District 4, Commissioner Springle's 0 District 2, Commissioner House's t;?District 5, Commissioner Miller's 0 District 3, Commissioner Burgin's TELEPHONE: (HOME) 'W1 -~9 g -3 3 7 (o PRESENT OCCUPATION: _,~~(3"1--+\ ·.._., S'~--"b,...__(.....,'?rt.t""""""ub""'-"--------------- YEARSOFFORMALEDUCATTON: lj d--U..N.£.\N~sbec} G-~~ t.1...~N cl'Y\~bfo!. _>-{. ~l) CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HAVE PARTICIPATED: PLEASE TELL WHY YOU WOULD LTKE TO SERVE ON THE ABOVE LISTED BOARD: **************************************** FOR OFFICE usE ONLY: DATERECETVED: -------------------------------------------------- DATE FORWARDED TO COUNTY COMMISSIONERS: ---------------------- A TE Agenda Item _ _.7.__ __ A LOCAL MANAGEMENT ENTITY-MANAGED CARE ORGANIZATION MANAGING MENTAL HEALTH, INTELLECTUAL/DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES 910.6 73.9111 ill {FAX) 910.673.6202 ill WWW.SANDHIUSCENTER. ORG iii VICTORIA WHITT, CEO October 9, 2013 Ms. Kimberly Honeycutt Harnett County Interim Finance Officer PO Box 759 Lillington, NC 27546 Dear Ms. Honeycutt: Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period ending September 30, 2013. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse Services Report has been sent, on a qua1ierly basis, to each of the County Managers and County Commissioners in the Sandhills Area for a number of years. Please note that a revision to G.S. 122C-117( c), enacted by the 2006 General Assembly, requires that this Report be sent directly to each County Finance Officer. More specifically, the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to the Board of County Commissioners at the next regularly scheduled meeting of the Board." It should also be noted that the Statute requires that these Reports be submitted to the County Finance Officer within 30 days of the end of each quarter of the fiscal year. This "timeliness requirement" will present a difficulty for the December 31st and June 30th Quarterly Reports-the State requires that these Reports be completed on an accrual basis and their deadlines (February 20th and August 31st) exceed the statutory requirements. The March 31st and September 30th Reports are completed on a cash basis. A review of the attached September 30, 2013, Quarterly Fiscal Report indicates the following: Actual Revenues=$ 85,414,354 Actual Expenditures=$ 73,475,721 Revenues in Excess of Expenditures=$ 11,938,633 Should you have any questions on this Quarterly Fiscal Report, please feel free to contact me. Thank you for your assistance in addressing the requirements of our fiscal reporting requirements. Victoria Whitt Chief Executive Officer Attachment cc: Tommy Bums, Harnett County Manager Gary A. House, Harnett County Commissioner P.O. Box 9, West End, NC 27376 Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, & Richmond Counties Available 24 hours a day at 1-300-256-2452 8 H (l(EDIJl..D \f'lj', ,,.r !-., . . I ' . \-~ .\. '> • ' '; ' Fiscal Monitoring Report-m~HDDSAS LME I '·.:co NAME: SANDH!LLS CENTER <'I-of monlil in the fiscal year [July= 1, Aug;Ist= 2, _ .. ,June= 12) ========> i. f<EPORT OF BUDGET VS. ACTUAL ======rr"F_OR THE PERIOD ENDING: September 30, 2013 TI:J == ~~~ Basis of Accounting: [chec[< one) Cashif-----,-,----[1) {2) {3) ~-[5) {6) AccruJI[ ______ ,X~---~~--~P~R7IO~R~Y~5~A~R~~===t===~~~~--~C~U~R~R=E~N~T_Y~~E~A~R~~~ 2012-2013 ACTUAL BALANCE---ANNUAL~ 'R'EvEN(;f:!!~~~~-~~~~/ ~~~-~~-~~= _.,..;;B~IJ-D-'G'='E'"'T==~AccC,;,T..;U;.;A""L~.,~B;,U""D;,G=ET~-Y~R,;,·~T,;;;O..:·D:;A.;..;T..;E~~{;;.C.ol. 3-4) _ PERCENTAG~ Service Fees from LME-Delivered Services ,----------,---------.-----------,------,--------,--------------1 Medicaid Pass Thru f-~1~0~,2~2~0,~7~3~4+-~2~,7,~0=3~,6=9=3~~1~,8~5=0~,0=0=0~----~3~,4~3~2+-----1~,~84~6~,~56~8~----------~0.~7~4'~Yo lnt~rest Earned Rent.3l Income .. Budgeted Fund BAlance • (Detail in Item 4, belo•.v) f---"'9"'8"'2._:;,5:,874+----=--+---=--+--------l--------+-------~l Other Local 472,795 289,983 292,795 89,588 203,207 122.39% ~?l~o_:al~~"=-=~· .u~=-~~~6/6:L:~ _ ,;:~~~~~-·~~?49_:,~~/J~ County Appropnat1ons (by county, includes ABC Funds): MOORE County HOKE County ANSON County RICHM'Of\fo _____ County MONTGOMERY County RANDOLPH County LEE County HARNETT County GUILFORD County ---------County ________ County ----------County -------------County _________ County County --------County __________ County ________ County County =,........~_T~:'~~~-lcc_G~o-u""~""P(-,-.. "'~~"'!1-,-d"' .. s,.._ -......... ,..,., ...... ~ u.iE systems'Adriiih."MinC!S(cost Mode~ ' DMH/DD/SAS Administrative Funds (% basis) DMH/DD/SIIS Risk Reserve Funds (% basis) DMH/DD/SAS Services Funding DMA Capitation Funding DMA Risk Reserve Funding All Other state/Federal Funds Total State and Federal Funds iTOTAL REVENUE EXPE:NDITURES: . . . d' . System Management/Admmistralion/Care Coor ination LME Provided Services Provider Payments (State Funds) Provider Payments (Federal Funds) Provider Payments (County/Local) Merger Expenses MCO start-Up Expenses 528,955 528,955 528,955 126,061 402,894 1--58,000 58,000 58,000 58,000 55,000 55,000 55,000 55,000 147,000 147,000 147,000 36,750 110,250 60,775 60,775 60,775 60,775 844,000 844,000 844,000 211,300 632,700 240,000 240,000 240,000 40,000 200,000 199,681 199,681 199,679 49,920 149,759 5,200,000 5,587,966 9,900,000 2,475,000 7,425,000 27,967,279 27,208,341 33,364,009 7,955,300 f-C:.973'c;1..;,11~,765"'2+_9:..:2::c,2:oc6707!-;, 8="6"'3c-l-'2=-4:.:::5'0,2:.:::673,"'7709=+--'6=-4"-,1'-,4::;9.c;,9,:;8~2-l-----'1:.::.81 ,113,727 2,167,008 2,147,797 5,600,907 1,466,679 3,183,655 1,768,846 2,582,786 145,b36,695 14' ,390,412 320,200,/24 2,582,786 208,275,484 164,546,219 152,105,465 334,316,928 85,414,354 219,419,63. 0.00% 100.00% 0.00% 100.14% 66.67% 100.00% 100.00% #DIV/0! #DIV/0! #DIV/01 #DIV/0! #DIV/0! tiDIV/0! #DIV/0! #DIV/0! #DIV/0! fiDIV/0! 95.38% 104.62% 104.75% 21,395,130 14,$06,842 33,389,313 5,506,2~7~1!------'2=c7.£,8008=3~,0~4c=2+-------'6~5'.:.'.9~6~% 39,519,371 29,026,440 41,107,711 7,068,315 34,039,396 68.78% 93,111,652 92,181,376 245,263,709 57,962,104 187,301,605 94.53% 7,333,411 '/,721,377 12,033,409 2,939,031 9,094,378 97.70% All Other 3,183,655 1,768,846 2,582,786 2,582,786 0.00% ~~~i~m;ifl~'P·~~'*'~~:,c,."'?' 1t54,b43,;ng ' 3 of'Z 2 •.. o·U.J,,9u····-;'JJJ'·.··.·T··.· .. ---~.U.~ ~~ 17-3,909, 10,410,31 _j_,_'f'-~:~·---· _________ _ Balance in DMH/DD!SAS Risk Reserve !C-~-: -·.· ~': :~:_:~':G;;': :'~-~_.: ____ _ Balance in DMA Risk Reserve : --:;-' : 2,14?97 J:L ~-~~+-1,4366,_~79 ':~-:--~~T·,~~-: :~· ~ -:;----- currentEs1imated Unrestricted Fund Balance ~-6.33%f-io,41o:318 ---"'6.6~ 22,348,9:?:!_ -=--; '> ~~t=_~_---=-~-= and percent of budgeted expenditures . _ .. , • . _ _ ''· . : _ .. : ·,,c, . · -. f=-,.,,,,, ___ , •. _~~~=-=·f=r=.,z:~-"-~-~·'··~"=~"''1'-='·~'-._ .. , _.,,;,;. ··-··"""~---,._~ 2. CURRENT CASH POSITION (1) (2) (3) (4) (5) Allowance for OVER Uncollectible 30 DAYS 60 DAYS SO DAYS 90 DAYS TOTAL Receivables ·---... -,-.-----Accounts Payable (Accrual Method) i:A~c~co:::o::u~n.':t ~Rc.:e'"ce~iv~a~b':.lle~(;.:A~c~cr::::u~a:-::1 M::;::,et:C:h:!o"'d)c------,f------+------~+-----+----+----+-------lr-··-· --.. ~- Current Casll in Bank [ [3. SERVICE EXCEPTIONS (Provided Based on Systeni'c~'p~"tiilitYJ Services authorized but not billed -·~· .. -·.·.-··--~-·"="·'"'"'·''·"··"·•'"*"· "·"···--~'.·""''·'"'"'••','"·'":--_.. -.. ·'•''·-· , .. _·~-·.-.=. ;._. __ .. ~•-·.· .. •~--.-,.~-.---"~ ... ·-... _ •.• :.·x ____ ,,..,;_;__..,_,_-~-_ ... ,. !i'>>>Y-:-1\"c)'-':\;'.;;;;+W,?\; 0c:,;~~\*-i~tb!!;.'•H01i:;'l\"*;5WiW.£iiJi;-~~{.:;1,;;::: ;:'J::."':,YJ{~\-c;) ' '''"' #, ,-)f"'':.,'~· '" .. , "' !:.~~!' "'-· \ ~~s:· .. "\"S'\"3< L~--..... .....__....._'-"' ," \1"\ -~ ...........,,. -.p......_ "0;;<! . ~-· "'"-""~. ·"· ,,, ·.~ "'' ~-·""-~'""' "'e: ''""'""' ,o,w • ' ___ ':>,1C'."'"iS"',z<,_Z\~,, =:m"'""-"""\'"',;:~-1~ 4. DETAIL ON BUDGETED FUND BALANCE Budgeted Year-to-Date Balance % Payments to Providers #DIV/0! MCO Start-up Expense 1------~f--#DIV/0! LME Merger Expense #DIV/0! Other (list): __ _ #DIV/0! ·we certiry taJ thJs report to contam accurate and complete rntormatron, (OJ exp anatrons are proviaed!or any expendrture item with an annualized expenditure rate greater the 110% and for any revenue item with an annualized receipt rate of less than 90%, and (c) a copy of this report has been provided to eac ounty manager in the toj~;. ~~~~~---=Dakolfj~/3~--~~~~~~~~--~~~~ A LOCAL MANAGEMENT ENTITY-MANAGED CARE ORGANIZATION MANAGING MENTAL HEALTH, INTELLECTUAL/DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES 910.673.9111 (FAX) 910.673.6202 WWW.SANDfl!LLSCENTER.ORG Ill VICTORIA WHITT, CEO August 14, 2013 Ms. Kimberly Honeycutt Harnett County Interim Finance Officer PO Box 759 Lillington, NC 27546 Dear Ms. Honeycutt: Agenda Item __ 7_.__ __ Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period ending June 30, 2013. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse Services Report has been sent, on a quarterly basis, to each of the County Managers and County Commissioners in the Sandhills Area for a number of years. Please note that a revision to G.S. 122C-117(c), enacted by the 2006 General Assembly, requires that this Report be sent directly to each County Finance Officer. More specifically, the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to the Board of County Commissioners at the next regularly scheduled meeting of the Board." It should also be noted that the Statute requires that these Reports be submitted to the County Finance Officer within 30 days of the end of each quarter of the fiscal year. This "timeliness requirement" will present a difficulty for the December 31st and June 30th Quarterly Reports-the State requires that these Reports be completed on an accrual basis and their deadlines (February 20th and August 31 '1) exceed the statutory requirements. The March 31 '1 and September 30th Reports are completed on a cash basis. A review of the attached June 30, 2013, Quarterly Fiscal Report indicates the following: Actual Revenues=$ 152,105,468 Actual Expenditures=$ 145,085,158 Revenues in Excess of Expenditures=$ 7,020,310 Should you have any questions on this Quarterly Fiscal Report, please feel free to contact me. Thank you for your assistance in addressing the requirements of our fiscal reporting requirements. Victoria Whitt Chief Executive Officer Attachment cc: Tommy Burns, Harnett County Manager Gary A. House, Harnett County Commissioner P.O. Box 9, West End, NC 27376 Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, & Richmond Counties Available 24 hours a day at 1-800-256-2452 8 MfREDITHJ ATTACHMENT II Quarterly Fiscal Monitoring Report a DMHDDSAS LME I MCO NAME: Sandhi/Is Center FOR THE PERIOD ENDING: 6/30/2013 #of month in the fiscal year (July-1, August= 2, ... , June= 12) ========> [ .:::32 : J 1. REPORT OF BUDGET VS. ACTUAL Basis of Accounting: Cash j----,.,---+---'.:..t...r;;o"'-"~="""-":L..---,L-----..l.::.'--------""'--;o;,...,;n-;=.-7=-=:~L.-------":l.--------l (check one) ITEM Payments to Providers MCO Start-up Expense LME Merger Expense Other A LOCAL MANAGEMENT ENTITY-MANAGED CARE ORGANIZATION MANAGING MENTAL HEALTH, INTELLECTUAL/DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES 910.6 73.9111 {FAX) 910.673.6202 WWW.SANDHILLSCENTER.ORG Ill VICTORIA WHITT, CEO October 9, 2013 Ms. Kimberly Honeycutt Harnett County Interim Finance Officer PO Box 759 Lillington, NC 27546 Dear Ms. Honeycutt: Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period ending September 30, 2013. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse Services Report has been sent, on a quarterly basis, to each of the County Managers and County Commissioners in the Sandhills Area for a number of years. Please note that a revision to G.S. 122C-117(c), enacted by the 2006 General Assembly, requires that this Report be sent directly to each County Finance Officer. More specifically, the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to the Board of County Commissioners at the next regularly scheduled meeting of the Board." It should also be noted that the Statute requires that these Reports be submitted to the County Finance Officer within 30 days of the end of each quarter of the fiscal year. This "timeliness requirement" will present a difficulty for the December 31st and June 30th Quarterly Reports-the State requires that these Reports be completed on an accrual basis and their deadlines (February 20th and August 31 '1) exceed the statutory requirements. The March 31 '1 and September 30th Reports are completed on a cash basis. A review of the attached September 30, 2013, Quarterly Fiscal Report indicates the following: Actual Revenues=$ 85,414,354 Actual Expenditures=$ 73,475,721 Revenues in Excess of Expenditures=$ 11,938,633 Should you have any questions on this Quarterly Fiscal Report, please feel free to contact me. Thank you for your assistance in addressing the requirements of our fiscal reporting requirements. Victoria Whitt Chief Executive Officer Attachment cc: Tommy Bums, Harnett County Manager Gary A. House, Harnett County Commissioner P.O. Box 9, West End, NC 27376 Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, & Richmond Counties Available 24 hours a day at 1-800-256-2452 8 \CCR!:DITE!J '\!!( 1j '•' Fiscal Monitoring Report-DMHDDSAS LME I ~IGO NAME: SANDHILLS CENTER FOR THE PERIOD ENDING: September 30, 2013 #of month in the fiscal year (July= 1, August= 2, ... , June= 12) ~=======> REPORT OF BUDGET VS ACTUAL I 3 I Basis of Accounting: Cash! (1) (2) (3) (4) (5) (check one) Accruall___ X PRIOR YEAR CURRENT YEAR 2012-2013 ACTUAL BALANCE ITEM -BUDGET ACTUAL BUDGET YR-TO-DATE (Col. 3-4) ~uE:· I Service Fees from LME-Delivered Services --- Medicaid P <Ss Thru 10,220,734 2,703,693 1,850,000 3,432 1,846,568 Interest Earned -- Rental Income -- Budgeted Fund Balance* (Detail in Item 4, below) 982,584 -- Other Local 472,795 289,983 292,795 89,588 203,207 Total Local Funds ,ott5, 11;; ~:..~ <',142,19b 93,020 ,049, lb ~lpp~pri~ii~~s-(byc~~ntY, include~ ABC FtJ'nd~): --.. - MOORE County 528,955 528,955 528,955 126,061 402,894 HOKE County ~------~8,000 58,000 58,000 58,000 ANSON County 55,000 55,000 55,000 -55,000 RICHMOND County 147,000 147,000 147,000 36,750 110,250 MONTGOMERY County 60,775 60,775 60,775 60,775 RANDOLPH County 844,000 844,000 844,000 211,300 632,700 LEE -County 240,000 240,000 240,000 40,000 200,000 HARNETT County 199,681 199,681 199,679 49,920 149,759 GUILFORD County 5,200,000 5,587,966 9,900,000 2,475,000 7,425,000 County -' - County -- County - County --- County --- County -- County --- County -- County ---- County -- Total County Funds ·.;:~~~.4· ~.vo f,4mr ~.~;;sg,o:; 9,094,378- f,-,--....... ·····-····· --·-· ---. ----,_ ..... -··· ·-..... ·····-· . -... ,.., .... ~. --~ ,. .. ~"'". --~·. --~-.-~'~-... 'a;li1 1,3~2 ._.., '----· -~ ··-·· ---~ LME Systems Admm. Funds (Cost Model) 19,107,101 17,997,565 33,389,313 24,578,97 DMH/DD/SAS Administrative Funds(% basis) --- DMH/DD/SAS Risk Reserve Funds (% basis) -- DMH/DD/SAS Services Funding 27,967,279 27,208,341 33,364,009 7,955,300 DMA Capitation Funding 93,111,652 92,267,863 245,263,709 64,149,982 181,113,727 DMA Risk Reserve Funding 2,167,008 2,147,797 5,600,907 1,466,679 All Other State/Federal Funds ~ '·"'""' Total State and Federal Funds -wll-;275;'ftl4 ·-···· -~-.-.,,.-..•.. ~---~----,._ ---~--·-·------· ·····---. "' ~---.... _, ····---·-·· -------------·--· --- L!_O_IALR~~ :rrg-;41H,t:io System Management/Administration/Care Coordination 21,395,130 14,906,842 33,389,313 5,506,271 27,883,042 LME Provided Services -- Provider Payments (State Funds) 39,519,371 29,026,440 41,107,711 7,068,315 34,039,396 Provider Payments (Federal Funds) 93,111,652 92,181,376 245,263,709 57,962,104 187,301,605 Provider Payments (County/Local) 7,333,411 7,721,377 12,033,409 2,939,031 9,094,378 Merger Expenses -- MCO Start-Up Expenses All Other 3,183,655 1,768,846 2,582,786 2,582,786 (6) ANNUAUZ§o- PERCENTAGE" 0.74% 122.39% _.:!!]~ 95.33% 0.00% 0.00% 100.00% 0.00% 100.14% 66.67% 100.00% 100.00% #DIV/0! #DIV/0! #DIV/01 #DIV/0! #DIV/0! IIDIV/0! IIDIV/0! #DIV/0! #DIV/0! #DIV/0! lo!I./U'fo ~ -~---.... ·-··-----··· Oo.5~'!'o 95.38% 04.62°o 104.75% 0.00% IU:l.lo!l% ------·-··· 0~.1tl% 65.96% 68.78% 94.53% 97.70% 0.00% TOTAL EXPENDITURES ·~ ·~w ~-w ~" ~-'-"' CHANl.'E lf'l(}A~ BALANCE (Begmning Unrestricted Fund Balance ' . -·.·· . . -':.:.~ ---Balance in DMH/DD/SAS Risk Reserve -I" .. .,,;; . . .. Balance in DMA RisK Reserve .. _,~.:)'7 -~·147,797 ·:.i-' _1,>1§13,679 .~ ::c_..,_~;"c f.\ _.-, ,, --, ·"'' --_,c:,, :::~ •,: ;-:.::ir /;: T current Estimated Unrestricted Fund Balance ~· 6~33% 'io,'!_10,3~ ~§_8~ J-..---~2.348,951 ·. ·/ and percent of budgeted expenditures ; .. ' ~ ; -' ,. f~; ,-C·· ;f. - """''"· '""''~""""""''"J,, "u;:;m..._q;: ... ---=~<=··~-. ~~;.><1\"go;,"'~•""'•"'"""""'~L••J,._>' g•· "":O"""'.i''""'~v, """''' "'""""""',_\.,g .... ""'''" ........,~~ ................. ~ '-'""""'" ... ,..._ 2. CURRENT CASH POSITION (1) (2) (3) (4) (5) Allowance for OVER Uncollectible 30 DAYS 60DAYS 90 DAYS 90 DAYS TOTAL Receivables Accounts Payab e (Accrual Met od) I I r r r I ,_ -··~' Account Receivable (Accrual Method) I I I I I I Current Cash in Bank I •I li SERVICE_l:X'-'I::t-' IIUN;; (Provided Based on SystemCapab11ity) Services authorized but not billed I I . ,: " Sf' i~'A 1:ffit:c~;~~·.t~Ni'j, :"(1. «lt.il%/hi:;:'f)";C£. fMSi~tl!::l!';~W"4\;!:;;~:;4"<\0\'::.; 'l~.y\!.\£K1i "·, . , _,, .. ,,, '"·"'·· suctgetect ·Yea7:t"o:o·~;;;; Balance % 4. DETAIL ON BUDGETED FUND BALANCE ...---...----Payments to Providers I ·-#DIV/0! -··-----~-MCO Start-up Expense ~-·---!---=-----.-IIDIVIO! LME Merger Expense 1--IIDIV/0! Other (List): .:~.--~'"' ~-... c...;_--: #DIV/0! e cert1ry (a) this report to contam accurate and complete m ormation, (b) explanations are provided lor any expenditure 1tem with an annualized expenditure rate greater