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081913a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting August 19, 2013 7:00pm 1. Call to order -Chairman Jim Burgin 2. Pledge of Allegiance-Cape Fear District Boy Scouts 3. Invocation-Commissioner Gordon Springle 4. Consider additions and deletions to the published agenda 5. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and releases D. Approval of Resolution Honoring the City of Dunn for Winning the 2013 All- American City Award E. General Services/Community Development requests approval of the Procurement Policy for the Urgent Repair Program (URP13). This policy establishes how bids for contractors will be selected to serve households. F. General Services/Community Development requests approval of the Assistance Policy for the Urgent Repair Program (URP13). This policy establishes how applicants are served. G. General Services/Community Development requests approval of a project ordinance for the funding of the Urgent Repair Program project which utilizes NC Housing Finance Urgent Repair monies to fund the home rehabilitation of at least 14 homes within Harnett County. H. Health Director requests approval to implement an Adult Women's Wellness Clinic which would provide preventive care visits annually for adult women for a flat fee of $60 per visit. Health Director also requests approval to establish a fee of$.22 per mg for Zofran. I. Sheriffs Office requests permission to enter into a partnership with the NC Department of Emergency and the NC Highway Patrol for grant funding for the New Lillington Communications Tower. The grant will be in the amount of$185,000 and the funds will be used to purchase additional equipment for the transmission system for the new VIPER site located in Lillington. J. County Engineer requests approval of easement and authority for Chairman to sign finalized documents to allow Duke Energy Progress to install power for new communications tower located at the Harnett County Emergency Services Building. Page 1 K. Public Utilities requests approval of an operational and pretreatment wastewater agreement with the Town of Angier. The agreement sets the standards for which HCDPU will manage the Town's wastewater pretreatment program as required by NCDENR. L. Public Utilities requests approval of resolution authorizing HCDPU to apply for a Drinking Water State Revolving Fund Loan in the amount of approximately $4,800,000 to fund the West Central Transmission Project. The resolution also designates Harnett County Manager Tommy Bums as the authorized official for the County. M. Public Utilities requests approval of the write-offs for the 2nd quarter of 2013 totaling $16,254.00. 6. Presentation of Resolution Honoring the City of Dunn for Winning the 2013 All-American City Award 7. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 8. Appointments 9. Public Utilities requests approval of an increasing final adjusting change order in the amount of $506,246.80. The majority of the additional funding required for this change order resulted from an aerial crossing of Jumping Run Creek along Hwy 210 at the Cumberland and Harnett County line. 10. Annual Presentation by the Sandhills Antique Farm Equipment Club, Inc. 11. Public Hearing and consideration of proposed resolution by the Harnett County Board of Commissioners requesting that the Harnett County Board of Elections hold elections in the Grove Township of Harnett County on two propositions concerning the "on-premises" and "off premises" sale of malt beverages and unfortified wine. 12. County Manager's report-Tommy Bums, County Manager Planning Services Report July 2013 13. New Business Veterans Affairs Activities Reporting July 2013 Community Development Monthly Performance Status Report July 2013 Inter-Departmental Budget Ordinance Amendments 14. Closed Session 15. Adjourn Page2 Agenda Item S = fl HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting August 5, 2013 The Harnett County Board of Commissioners met in regular session on Monday, August 5, 2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Member absent: Staff present: Jim Burgin, Chairman Beatrice B. Hill, Commissioner Joe Miller, Commissioner C. Gordon Springle, Commissioner Gary House, Vice Chairman Tommy Bums, County Manager Joseph Jeffries, Deputy County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Sylvia Blinson, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 9:00 am. Commissioner Miller led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Commissioner Miller asked to remove from the consent agenda for discussion purposes the resolution to place Article 46, 1/4-Cent Local Option Sales Tax Voter Referendum, on the November 5, 2013 ballot. Commissioner Springle moved to approve the agenda as amended. Commissioner Miller seconded the motion which passed 4-0. Commissioner Hill moved to approve the items listed on the revised consent agenda. Commissioner Miller seconded the motion which passed 4-0. 1. Minutes: July 9, 2013 Minutes of Special Session June 27, 2013 Minutes of Special Session 2. Budget Amendments: 4 Re Entry Healthy Choice Code 110-5899-420.35-51 Re-Entry Healthy Choice Family Enrichment 110-0000-334-58-04 Re-Entry Healthy Choice Family Enrichment 10,383 increase 10,383 increase August 5, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 11 7 Coo.Qerative Extension Code 110-7326-465.11-00 110-7326-465.21-05 110-7326-465.22-00 110-7326-465.23-00 110-7326-465.25-10 110-7326-465.26-08 110-7326-465.41-11 110-7326-465.58-01 110-7326-465.58-14 110-7326-465.60-33 110-7326-465.60-53 110-0000-334.73-26 8 Coo.Qerative Extension Code 110-7301-465.11-00 110-7301-465.21-00 110-7301-465.21-04 110-7301-465.21-05 110-7301-465.22-00 110-7301-465.23-00 110-7301-465.25-10 110-7301-465.26-08 110-7301-465.41-11 110-7301-465.58-14 110-7301-465.58-01 110-7301-465.60-33 110-7301-465.60-47 110-0000-334.73-10 10 Coo.Qerative Extension Code 110-7300-465.35-74 110-0000-353.73-05 110-0000-3 99.00-00 11 Coo12erative Extension Code 110-7300-465.32-31 110-73 00-465.12-00 110-7300-465.26-08 11 0-73 00-465.22-00 110-7300-465.25-10 Salary & Wages 9, 778 increase Employee Clinic 75 increase FICA 766 increase Regular Retirement 658 increase Unemployment Benefits 54 increase Worker's Compensation 221 increase Telephone & Postage 228 increase Training & Meetings 1, 750 increase Travel Administration 950 increase Materials & Supplies 1 ,900 increase Dues & Subscriptions 150 increase Race to the Top 16,590 increase Early Learning Salary & Wages 10,095 decrease Group Insurance 1, 918 decrease HAS 343 decrease Employee Clinic 99 decrease FICA Tax 798 decrease Retirement 809 decrease Unemployment Benefits 13 7 decrease Workers Compensation 931 decrease Telecommunications & Postage 100 increase Travel Administration 800 increase Training & Meetings 500 increase Materials & Supplies 98 decrease Food & Provisions 273 decrease Revenue-Child Care Resource & Referral 14,101 decrease 4-H ATV (All Terrain Vehicle) Safety 2,630 increase Grant 4-H ATV (All Terrain Vehicle) Safety 1 ,315 increase Grant Fund Balance Appropriated 1 ,315 increase 4-H Youth 93 7 decrease Part time Salaries & Wages 865 increase Workman's Compensation 13 increase FICA 50 increase Unemployment 9 increase August 5, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 ofll 12 Cooperative Extension Code 110-731 0-465.11-00 Salaries & Wages 11 0-7310-465.12-00 Salaries & Wages Part time 11 0-731 0-465.21-00 Group Insurance 110-731 0-465.21-04 Group Insurance -HAS 110-7310-465.21-05 Group Insurance Employee Clinic 110-7310-465.22-00 FICA 110-7310-465.23-00 Regular Retirement 110-7310-465.25-10 Unemployment Benefits 110-731 0-465.26-08 Worker's Compensation 110-7310-465.58-01 Training & Meetings 11 0-731 0-465.41-11 Telecommunications & Postage 110-7310-465.44-21 Building & Equipment Rent 110-7310-465.58-14 Travel 110-7310-465.60-33 Materials & Supplies 110-7310-465.60-47 Food & Provisions 110-7310-465.60-53 Dues & Subscriptions 110-0000-334.73-10 Parents as Teachers 13 Solid Waste Code 580-6600-461.43-15 Maintenance & Repair to Building 580-6600-461.43-15 Maintenance & Repair to Building 5 80-6600-461.7 4-7 4 Capital Outlay 580-0000-399-00-00 Fund Balance Appropriated 14 Sheriff's Office Code 251-5100-420.90-10 Interfund Transfer-General Fund 251-0000-336.16-00 Asset Forfeiture (Equitable Share) 15 Sheriffs Office Code 110-5100-420.74-74 Capital Outlay 110-5100-420.60-33 Materials & Supplies 110-0000-389.43-22 Interfund Transfer-Asset Forfeiture 16 Sheriffs Office Code 251-5100-420.90-10 Interfund Transfer-General Fund 251-0000-336.16-01 Drug Seizures-County 17 Sheriffs Office Code 110-5100-420.60-33 Materials & Supplies 110-0000-389.43-22 Inte:fund Transfer-Asset Forfeiture 19 Health Department-Aging -RSVP Code 110-7510-441.32-13 RSVP-Special Projects 110-4400-410.55-12 Finance-Group Insurance Expense 98,053 decrease 21 , 7 66 decrease 27,766 decrease 7,500 decrease 1 ,23 7 decrease 9, 166 decrease 8,670 decrease 1, 724 decrease 5,360 decrease 100 decrease 70 increase 3 60 decrease 805 increase 57 5 decrease 150 decrease 93 7 increase 180,615 decrease 11,965 increase 15,131 increase 29,284 increase 56,380 increase 193,257 increase 193,257 increase 30,000 increase 163,257 increase 193,257 increase 2,4 7 5 increase 2,475 increase 2,4 7 5 increase 2,475 increase 2,452 increase 2,452 decrease August 5, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of11 20 Cooperative Extension Code 110-7300-465.32-39 Pesticide Recycling 110-0000-334.73-19 Revenue-Pesticide 21 Workforce Development Code 234-7405-461.11-00 Salaries & Wages 234-7 405-461.21-00 Group Insurance 234-7405-461.21-05 Employee Clinic 234-7405-461.22-00 FICA 234-7405-461.23-00 Retirement 234-7405-461.25-10 Unemployment Benefits 234-7 405-461.26-08 Worker's Compensation 234-7405-461.60-33 Materials & Supplies 234-0000-331.74-05 WIA Youth Program (In School Harnett) 23 WIA Dislocated Program Code 234-7411-465.11-00 Salaries & Wages 234-7411-465.21-00 Group Insurance 234-7 411-465.21-05 Employee Clinic 234-7411-465.22-00 FICA 234-7 411-465.25-10 Unemployment Benefits 234-7 411-465.26-08 Workers Compensation 234-7411-465.32-26 Incentives 234-7411-465.32-72 Support Services 234-7411-465.32-73 Training Vouchers 234-7411-465.33-45 Contracted Services 234-7411-465.35-26 Participant Cost 234-7411-465.41-11 Telecommunications & Postage 234-7411-465.41-13 Utilities 234-7411-465.58-19 Participant Travel 234-7411-465.60-33 Materials & Supplies 234-0000-3 31.7 4-11 WIA Harnett County Dislocated Worker Program 24 Sampson WIA Adults Code 234-7412-465.11-00 Salaries & Wages Part time 234-7412-465.22-00 FICA 234-7 412-465.23-00 Regular Retirement 234-7412-465.41-11 Telecommunications & Postage 234-7412-465.44-22 Building & Equipment 234-7412-465.58-01 Training & Meetings 234-7412-465.58-02 Training 234-0000-331.74-12 WIA Sampson County Adults Program 223 increase 223 increase 3, 415 increase 776 increase 33 increase 261 increase 184 increase 234 increase 358 increase 11 decrease 5,250 increase 5, 767 increase 1, 190 increase 51 increase 44 2 increase 344 increase 2, 190 increase 2,000 increase 3, 000 increase 65,071 increase 1, 000 increase 3,500 increase 1,188 increase 1, 000 increase 22,603 increase 1 ,500 increase 110,846 increase 5,460 decrease 969 decrease 618 decrease 160 decrease 1,300 decrease 2,234 decrease 163 decrease 10,904 decrease August 5, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of11 3. 25 Sampson WIA Dislocated Program Code 234-7413-465.11-00 Salaries& Wages 234-7 413-465.12-00 Salaries & Wages Part time 234-7413-465.21-00 Group Insurance 234-7 413-465.21-05 Employee Clinic 234-7413-465.22-00 FICA 234-7 413-465.23-00 Regular Retirement 234-7413-465.25-10 Unemployment Benefits 234-7 413-465.26-08 Worker's Compensation 234-7413-465.32-72 Training Voucher 234-7413-465.33-45 Contracted Services 234-7413-465.58-14 Travel Admin 234-7413-465.60-33 Materials & Supplies 234-0000-331.74-13 WIA Sampson County Dislocated Worker Program 26 WIA Youth Program Code 234-7407-465.11-00 Salaries & Wages 231-0000-331.74-07 WIA Youth Program (Out of School) 27 WIA Adult Program Code 234-7410-465.11-00 Salaries & Wages 234-7410-465.21-00 Group Insurance 234-7 410-465.22-00 FICA 234-7 410-465.23-00 Regular Retirement 234-7410-465.25-10 Unemployment Benefits 234-7410-465.32-73 Training Vouchers 234-7410-465.33-45 Contracted Services 234-7410-465.35-26 Participant Cost 234-7410-465.35-27 Child Care 234-7410-465.41-11 Telecommunications & Postage 234-7410-465.41-13 Utilities 234-7 41 0-465.41-13 Trainings & Meetings 234-741 0-465.58-I9 Travel 234-7410-465.32-72 Supportive Service 234-0000-33I.74-1 0 WIA Harnett County Adult Program Tax refunds, rebates and releases (Attachment 1) 2,986 increase 5,460 decrease 2,816 increase 22 decrease 341 decrease 568 decrease 33 increase 398 increase 164 decrease 96 increase 300 increase 181 increase 25 5 increase 2,250 increase 2,250 increase 5,767 increase 1 , 190 increase 44 2 increase 325 increase 344 increase 25,000 increase 3 00 increase 3, 000 increase 1 , 121 increase 1 ,500 increase I ,500 increase I ,204 increase I6,400 increase 2,000 increase 60,093 increase 4. Senior Staff Attorney requested approval of resolution regarding public notice calling the question whether the Harnett County Board of Commissioners adopt a resolution directing the Board of Elections to hold elections concerning the "on-premises" and "off premises" sale of malt beverages and unfortified wine the Grove Township. (Attachment 2) August 5, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 ofll 5. Senior Staff Attorney requested approval of resolution declaring intent to close public road or easement and to call a public hearing on the question. Campbell University, Inc., does not object to the request. (Attachment 3) 6. Director of Human Resources requested approval of Resolution Authorizing County of Harnett Early Retirement Incentive Program and approval of the Harnett County Early Retirement Incentive Plan. (Attachment 4) 7. The Tax Administrator submitted a sworn report of the total unpaid taxes, as of June 30, 2013, constituting liens on real property and a total of unpaid taxes on personal property no constituting liens on real property and make settlement for 2012/2013 taxes. The total amount of unpaid county taxes for 2012 is $1,150,087.96. Of this amount, the real property and non-DMV (all property, except licensed motor vehicles) total is $545,507.44. The DMV (licensed motor vehicles) amount is $604,580.52. 8. In Accordance with NC G.S. 105-321(b), the Harnett County Board of Commissioners authorizes, empowers and commands Tax Administrator Tony Wilder to collect the taxes ofthe 2013-2014 tax levy. 9. Administration requested approval of the Harnett County 2014 Holiday Schedule 10. Cooperative Extension requested permission to receive the Race to the Top Grant from Child Care Networks, Inc. for the 2013-2014 fiscal year in the amount of$12,237 for delivery of services. 11. Cooperative Extension requested permission to accept the Race to the Top Grant from Child Care Networks, Inc. for the 2013-2014 fiscal year in the amount of $9,619 for delivery of services. 12. Cooperative Extension requested permission to receive a grant from the Harnett County Partnership for Children in the amount of$77,668 to fund the Parents As Teachers Program. This allocation is 50% ofthe awarded grant. 13. Emergency Services requested authorization to accept the proposal from Chowder Gulf for debris management and removal even though they were not the lowest bidder. Staffs recommendation is based on Crowder Gulfs years of experience in the industry, their ability to work multiple disasters simultaneously, and their resource inventory which allows them to handle large disasters. Their proposal included a large percentage of local contract hire to assist in the debris removal process. There are no initial funds required. The cost begins once the county activates this contract during a disaster event. 14. General Services requested approval of an additional fee for Spay/Neuter of $70. This fee will be used to provide an adoptee with a $70 voucher for Spay/Neuter services with local veterinarians. August 5, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 ofll Agenda Item 5 ... 8 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend Capital Project Fund PU0704 Ft Bragg W&WW, Public Utilities Department, the appropriations are to be changed as follows: oz._ EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 568-9100-431-46-06 Sanford Contractors $506,247.00 568-9100-431-46-03 Peters and White $7,348.00 568-9100-431.90-30 Public Utilities $106,265.00 568-9100-431.45-80 Contingency $400,882.00 568-9100-431.33-48 American Water $6,448.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase Peters and White, and Sanford Contractors for final adjusting change order. APPROVAV I 7/30/13 Department Head {date) Manager {date]; <t'//-Sil.3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 20~; [4 ~~ _ rJu+r-1 hD"'\ Section 1. To amend the General Fund, t+eatttt-pepartment, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7552-441.58-01 Training $ 100.00 110-7552-441.32-10 Recognition $ 225.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-0000-353.75-52 Donations/Elderly Nutrition $ 325.00 EXPLANATION: Budget Amendment to budget donated funds in the training and recognition expenditure lines in order to be spent in the Elderly Nutrition Program. APPROVALS: 0 :\-9h~'/,~~.J Department Head ( te) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Fin a nee Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2012 Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: RE I fEXPENDITU I CODENUM f=:=l00-4 BER -:-.:--1-DESCRIPTION OF CODE 20-74-74 . Capital Outlay : I ; I ! i I i REVENUE I i CODE NUMBER : DESCRIPTION OF CODE 110-0000-356-30-00 : Insurance claims I EXPlANATION: --- ---· ·- ------- ----- I AMOUNT I AMOUNT I INCREASE I DECREASE --- 535 I - --- . - I AMOUNT AMOUNT - INCREASE DECREASE 535 ------- -· To transfer$ 535.20 received for an accident into the Sheriff's Capital Outlay expenditure line. APPROVAlS: ~'Djq},3 Department Head (date) \~-----t\----''-----'------3 k~ l yDl.=> ·k& _/.) ~ a~ger(da_t,) 7!/!ls/)3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of '2013. Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Aging Budgets, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110-7500-441.33-45 110-7500-441.60-49 110-7552-441.33-45 110-7552-441.58-18 REVENUE CODE NUMBER 110-0000-331.77-03 110-0000-331.75-52 110-0000-331.75-53 EXPLANATION: AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Contracts $ 9A62.00 Materials & Supplies Ramps $ 645.00 Contracts $ 8A40.oo Travel Contract Employees $ 1,900.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE HCCBG/Aging 10107 HCCBG/Nutrition 8440 USDA/Nutrition 1900 Budget Amendments to reduce Aging and Elderly Nurition programs because of cuts from the state in our Title Ill-Home and Community Block Grant, and State/Federal cuts in the USDA/Nutrition funds. APPROVALS: ~ "} cot~~~\) Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Fin a nee Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2013 Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department (Aging), the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7510-441.32-10 Recognition $ 1,920.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-00D0-353.15-00 RSVP Donations $ 1,92D.OO EXPLANATION: To budget donated funds for the RSVP Senior recognition trip to Mt Airy. Department Head (date) nager (Date) i/;s/;3 Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2012 Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE i 110-5100-420-74-74 ' Capital Outlay 11,097 i REVENUE AMOUNT AMOUNT I CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE i 110-0000-356-30-00 ~-- Insurance claims 11,097 EXPLANATION: To transfer$ 11,097.64 received for an accident into the Sheriffs Capital Outlay expenditure line. APPROVALS: ~~~:~5\ ~Af,q Department Head (date) anager (dat;y, ~ g//Jj/3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of 12013. Jim Burgin, Chairman Harnett County Board of Commissioners Ma r i e Ha i r r Fr o m : Se n t : To : Cc : Su b j e c t : Go o d mo r n i n g , Me l i n d a Be t h u n e Th u r s d a y , Au g u s t 01 , 20 1 3 9: 5 0 A M Al l e n Bl a n c h e t t e Ma r i e Ha i r r Ch e c k fo r ve h i c l e Ch e c k de p o s i t e d wi t h Fi n a n c e to d a y fo r $1 1 , 0 9 7 . 6 4 fo r He m p h i l l ' s ve h i c l e . .M ( } I i r J d a W. &¢ i w . n t ~ , AJ ? N - P Ri s k Ma m . ~ g e r n e n l & Sa f e t y Co o r d i n a t o r Co u n t y o f Ha r n e t t PO Bo x 77 8 Li l l i n g t o n . NC 27 5 4 6 91 0 . 8 1 4 . 6 4 0 2 Ph o n e 91 0 . 8 1 4 . 0 3 5 0 Fa x 1 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110-7600-441.32-26 110-7600-441.33-45 110-7600-441.54-26 110-7600-441.58-14 110-7600-441.58-18 110-7600-441.60-33 110-7600-441.60-47 110-7600-441.64-25 110-7600-441. 110-7600-441. 110-7600-441. 110-7600-441. REVENUE CODE NUMBER 11 0-0000-353.76-05 110-0000-353 0 76-09 EXPLANATION: Department Head (date) AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Incentives $ 2,050.00 Contract Services $ 18,750.00 Advertising $ 900.00 Travel-Employee $ 600.00 Travel-Contract $ 600.00 Materials & Supplies $ 1,000.00 Food & Provisions $ 1,250.00 Books & Publications $ 1,500.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Donations(Breast Cancer Awareness) $ 1,700.00 Susan G. Komen $ 24,950.00 To budget a grant received from SUSAN G. KOMEN and donations for a Pink Ribbon Breakfast to support mammography education and screening. anager (Date) <6/;s/;3 Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2013 Jim Burgin, Chairman Harnett County Board of Commissioners 40b Agenda Item 5-C Date : 08/19/2013 Approved By : TO : HARNETI COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES BOYER, BRIAN PAUL 0001981203-2012-2012-City 0.00 Military Exemption 20 HACKBERRY PL 128.31 Refund CAMERON, NC, 28326 -6246 000000 County 128.31 2 BURGOYNE, FELIX CHARLES City 0.00 Military Exemption Ill 0001975501-2011-2011-23.22 Refund 100WATERSWAY 000000 County 23.22 LILLINGTON NC, 27546 3 BURGOYNE, FELIX CHARLES City 0.00 Military Exemption Ill 0001975817-2011-2011-55.28 Refund 100WATERSWAY 000000 County 55.28 LILLINGTON NC, 27546 4 BURGOYNE, FELIX CHARLES City 0.00 Military Exemption Ill 0002000836-2012-2012-8.96 Refund 100WATERSWAY 000000 County 8.96 LILLINGTON, NC, 27546 5 BURGOYNE, FELIX CHARLES City 0.00 Military Exemption Ill 0002000979-2012-2012-23.24 Refund 100 WATERS WAY 000000 County 23.24 LILLINGTON, NC, 27546 6 CHRISP, HAZEL TALTON 0001090501-2013-2012-City(CI02) 4.24 Situs Correction 302 S 15TH ST 5.85 Refund ERWIN, NC, 28339 -2005 000000 County 1.61 7 CHRISP, HAZEL TALTON 0002008601-2013-2012-City(CI02) 2.48 Situs Correction 302 S 15TH ST 2.83 Refund ERWIN, NC, 28339-2005 000000 County 0.35 8 KTL #10721 0000029803-2011-2011-City 0.00 Value Decrease 1213 WELLSTONE CIR 393.56 Refund APEX NC, 27502 000000 County 393.56 9 PRINCE, DAVID VERNON City 0.00 Veterans Exemption PRINCE, THELMA WALKER 0000557270-2012-2012-26.00 Refund 3508 HODGES CHAPEL RD 000000 County 26.00 DUNN NC, 28334-8683 WM. A. TONY WILDER City Total 6.72 Revenue Administrator County 660.53 Total Total to be 667.25 Refunded CC: WM. A. TONY WILDER Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 7/ 1 / 2 0 1 3 To 7/ 3 1 / 2 0 1 3 No n D M V OwnerName Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t La t e A m t EDWARDS. TH O M A S M 3320245 00015848 4 3 20 1 3 RE I DI S C O V E R Y ON PR O P E R T Y FIALLOS. DA N I E [ R O B E R T O 3320279 00020991 8 6 20 1 3 IN D 3320280 00020991 8 6 20 1 3 IN D HARDISON. LE O N A R D A 3019223 00000223 2 4 20 1 2 RE I HOLLAND. NA N C Y 2918052 00014271 1 0 20 1 1 IN D HUMPHREY . S H A R O N D A E V E I T E 3310308 1. 4 6 9 . 4 9 BI L L E D IN C O R R E C T L Y . OW N E R WA S NO T HE R E TO SI G N AB S T R A C T S FO R TH E S E YE A R S , OC C U P I A N T { N O T SU R E RE A L L Y IF WA S WI F E OR GF R I E N D ) WA S NO T GO I N G TO PA Y . BI L L E D IN C O R R E C T L Y . OW N E R WA S NO T HE R E TO SI G N AB S T R A C T S FO R TH E S E YE A R S , OC C U P I A N T ( N O T SU R E RE A L L Y IF WA S WI F E OR GF R I E N D ) WA S NO T GO I N G TO PA Y . 43 . 5 1 RE L E A S E EN T I R E BI L L . PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 09 - 9 5 7 5 - 0 0 3 1 PE R GI S . PE R KF 4. 1 3 MH LI S T E D ON A B S # 20 1 2 - 2 0 1 1 - 2 0 0 2 1 3 7 TO NE W OW N E R 36 . 8 2 00020954 6 8 20 1 3 IN D LE S ON FI L E FO R SH A R O N D A - E T S 88 8 8 8 8 - 0 H 3310309 00020954 6 8 20 1 3 IN D LE S ON FI L E FO R SH A R O N D A - E T S 88 8 8 8 8 - Q H 13 0 . 2 8 JOHNSON. WI L M A 3320328 00000253 6 4 20 1 3 RE I DI S C O V E R Y ON PR O P E R T Y 3320329 00000253 6 4 20 1 3 RE I 3320330 00000253 6 4 20 1 3 RE I 3320331 00000253 6 4 20 1 3 RE I 3320332 00000253 6 4 20 1 3 RE I · · - - - - - - KTL #10721 1. 8 2 4 . 5 6 2787883 0. 0 0 15 . 3 9 0. 0 0 3. 6 9 32 . 7 3 0. 0 0 8/ 1 / 2 0 1 3 Pa g e 1 o f 4 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 7/ 1 / 2 0 1 3 To 7/ 3 1 / 2 0 1 3 No n D M V OwnerName A c c o u n t # A b s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t L a t e A m t 00000298 0 3 20 1 1 BU S 2993326 00000298 0 3 20 1 2 BU S AD J U S T M E N T S DU E TO CT S I AU D I T DA T E D JU L Y 5, 20 1 3 91 7 . 8 2 KTL #17689 2788081 00000298 0 2 20 1 1 BU S 2993604 00000298 0 2 20 1 2 BU S AD J U S T M E N T S DU E TO CT S I AU D I T DA T E D JU L Y 5, 20 1 3 6 66 7 . 5 3 KTL #2550 2791554 00000298 0 1 20 1 1 BU S AD J U S T M E N T S DU E TO CT S I AU D I T DA T E D JU L Y 5, 20 1 3 2996573 00000298 0 1 20 1 2 BU S AD J U S T M E N T S DU E TO CT S I AU D I T DA T E D JU L Y 5, 20 1 3 72 3 . 2 7 0 0 0 KTL LILLING T O N OF F I C E 2995843 00012795 3 3 20 1 2 BU S AD J U S T M E N T S DU E TO CT S I AU D I T DA T E D JU L Y 5, 20 1 3 _t L : i 3 _ 0. 0 0 MAGIC-26 2581832 00015568 4 5 20 0 9 BU S WA T E R AC C O U N T CL O S E D 11 / 0 5 / 2 0 0 9 2592763 00015568 4 5 20 1 0 BU S WA T E R A C C O U N T C L O S E D 11 / 0 5 / 2 0 0 9 2786403 00015568 4 5 20 1 1 BU S WA T E R A C C O U N T C L O S E D 11 / 0 5 / 2 0 0 9 3173190 00015568 4 5 20 1 2 BU S WA T E R AC C O U N T CL O S E D 11 / 0 5 / 2 0 0 9 MARTINEZ. ER I C A 40 . 5 7 .... _ 4. 0 5 3310287 00020954 4 8 20 1 3 IN D BI L L E D FO R 20 0 8 AN D 20 0 9 IN ER R O R ; RE B A T E D 3310288 00020954 4 8 20 1 3 IN D BI L L E D FO R 20 0 8 - 0 9 IN ER R O R ; RE B A T E D 40 . 0 1 22 . 0 2 8/ 1 / 2 0 1 3 Pa g e 2 o f 4 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 7/ 1 / 2 0 1 3 To 7/ 3 1 / 2 0 1 3 No n D M V OwnerName Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t MCLEAN. J E 476388 00000353 8 7 20 0 2 RE I PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF 541613 00000349 0 2 20 0 3 RE I 609817 00000358 4 3 20 0 4 RE I 1564703 00000358 4 3 20 0 5 RE I 1807428 00000358 4 3 20 0 6 RE I 2008047 00000358 4 3 20 0 7 RE I 2271980 00000358 4 3 20 0 8 RE I 2429440 00000358 4 3 20 0 9 RE I 2640970 00000358 4 3 20 1 0 RE I 2817311 00000358 4 3 20 1 1 RE I 3026745 00000358 4 3 20 1 2 RE I MCLEAN. JOH N WI L L I A M 3023928 00000358 8 2 20 1 2 RE I MUNDY. MAR Y CO L E E N 2647570 00017365 5 7 20 1 0 RE I 2796210 00017365 5 7 20 1 1 RE I 3010363 PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 13 - 0 5 3 8 - 0 0 0 3 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF 5. 1 0 1 . 6 5 PA R C E L DO U B L E - L I S T E D WI T H PA R C E L 10 - 0 5 4 9 - 1 2 - 0 1 - 0 1 7 0 PE R GI S . RE L E A S E EN T I R E BI L L . PE R KF 16 . 1 0 SW M H DO U B L E BI L L E D AS RE A L A N D PE R S O N A L , OB X F NO T TH E R E PE R BB SW M H DO U B L E BI L L E D AS RE A L AN D PE R S O N A L , OB X F NO T TH E R E PE R BB 8/ 1 / 2 0 1 3 La t e A m t 0. 0 0 0. 0 0 Pa g e 3 o f 4 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 7/ 1 / 2 0 1 3 To 7/ 3 1 / 2 0 1 3 No n D M V OwnerName Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e 0001736 5 5 7 20 1 2 RE I SW M H DO U B L E BI L L E D AS RE A L A N D PE R S O N A L , OB X F NO T TH E R E PE R BB SPOUT SPR I N G S CH U R C H IN C 3320365 Re b a t e A m t La t e A m t 34 7 . 2 2 0. 0 0 00000241 6 5 20 1 3 RE I VA L U E OF MH O M E WA S BI L L E D AN D SH O U L D NO T HA V E . RE B A T E D VA L U E OF MH O M E TAYLOR. HE L E N LY N N 3320243 00019106 9 2 20 1 3 RE I Grand Total: DI S C O V E R Y ON PR O P E R T Y 8/ 1 / 2 0 1 3 21 0 . 2 1 42 . 0 5 63 9 . 0 8 0. 0 0 18 , 2 1 8 . 5 8 11 9 . 9 3 Pa g e 4 o f 4 Agenda Item S-D A RESOLUTION HONORING THE CITY OF DUNN FOR WINNING THE 2013 ALL-AMERICA CITY A WARD THAT WHEREAS. in March 2013 the leadership of the City of Dunn submined an All-America City application to the National Civic League for America's oldest and most prestigious recognition award: that in its 641h year, the All-America City Award is given to ten communities in the United States for outstanding civic impact and action planning; and WHEREAS. the City of Dunn was chosen as one of 20 finalists to compete for the All-America City Award in Denver, Colorado; that a contingent of 71 Dunn representatives made the trip to Denver and submined its group presentation on June 15, 2013 before the National Civic League jury panel: the presentation· s central theme of "public private partnerships'" emphasized the following three community driven projects: ( 1) How the Dunn City Council, Harnett Health and Hamen County partnered to consolidate and improve health care for the region; (2) How the Downtown Dunn Development Corporation, the Dunn City Council and downtown Dunn business and property owners worked together to conclude a ten year downtown revitalization project; (3) How the Dunn Police Department and Citizen volunteers established the Dunn Police Athletic/Activities League, nationally known as PAL, which offers sports, tutoring, mentoring and community service programs together with a learning center and performing arts classes for the youth of the Dunn area; and WHEREAS, as a result of its excellent application and a well prepared. diverse and spirited presentation, the City of Dunn was named a 2013 All-America City Award winner; that this award was the second All-America City A ward for the City of Dunn which previously won the award in Chicago in 1989; and WHEREAS, the City of Dunn has demonstrated its innovation, inclusiveness, civic engagement, and cross- section· collaboration in describing its successful efforts to address local challenges; these efforts have been aptly recognized by the National Civic League's award to the City of Dunn of the All-America City designation, and those same efforts are also recognized and applauded by the fellow citizens of Harnett County. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that the leadership and citizens of the City of Dunn and all the participants in the 2013 All-America City application and presentation are hereby commended and honored for their vision, hard work and community spirit in establishing an impressive body of work and then presenting the same in a cogent and convincing manner which resulted in the receipt ofthe 2013 All-America City Award. Duly adopted on this the nineteenth day of August, 20 13. HARNETT COUNTY BOARD OF COMMISSIONERS Board Meeting Agenda Item Agenda Item 5-E MEETING DATE: August 19,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Procurement Policy-Urgent Repair Program (URP13) REQUESTED BY: Barry A. Blevins, General Services REQUEST: Community Development requests the Board of Commissioners consider and approve the Procurement Policy for the Urgent Repair Program (URP13). This policy establishes how bids for contractors will be selected to serve households. The program strives to serve households with urgent repair needs that cannot be met through other state or federally-funded housing assistance programs. Reciepients have very low-and low-income homeowners with one or more elderly and/or disabled fulltime household members or with a child under the age of 6 whose health is threaten by the presence of lead- based paint hazards. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\URP Procurement Agenda Request.doc Page I of I County of Harnett Procurement and Disbursement Policy URGENT REPAIR PROGRAM PROCUREMENT POLICY 1. To the maximum extent practical, County of Harnett (the County) promotes a fair, open and competitive procurement process as required under the North Carolina Housing Finance Agency's Urgent Repair Program (URP). Bids are invited from Contractors who are part of the County's approved contractor list. (Contractors shall complete an application, have their recent work inspected, reviewed and approved by the Rehabilitation Specialist and submit proof of insurance.) Any contractor listed with and approved by the County and in good standing will receive automatic approval status on the approved contractor list. 2. At least three eligible contractors on the County's approved contractor list shall be invited to bid on each job and the lowest responsive and responsible bidder shall be selected for the contract. "Responsive and responsible" means (a) the contractor is deemed able to complete the work in a timely fashion, (b) the bid is within 15%, in either direction, of the County's cost estimate, and (c) there is no conflict of interest (real or apparent). 3. Although bid packages may be bundled for multiple job sites, the bids for multiple job sites shall be considered separate and apart when awarded and shall be awarded to the lowest responsive and responsible bidder(s) for each job site. 4. Bid packages shall consist of an invitation to bid, work write up(s) and bid sheet(s) for each job. 5. Bids must include a cost-per-item breakdown with line item totals equaling the submitted bid price. Discrepancies must be reconciled prior to a contract being awarded. 6. Any change to the original scope of work must be reduced to writing in the form of a change order to be agreed upon and signed by all parties to the original contract and two representatives of the County. The change order must also detail any changes to the original contract price. 7. No work may begin prior to a contract being awarded and a written order to proceed provided to the contractor. In addition, a pre-construction conference and "walk thru" shall be held at the work site prior to commencement of repair work. 8. The County reserves the right to reject any or all bids at any time during the procurement process. 9. In the event of a true emergency situation, the County reserves the right to waive normal procurement procedures in favor of more expedient methods, which may include seeking telephone quotes, faxed bids and the like. Should such methods ever become necessary the transaction will be fully documented. 10. All sealed bids will be opened publicly at a time and place to be announced in the bid invitation. All bidders are welcome to attend. DISBURSEMENT POLICY 1. All repair work must be inspected by (a) the County's Rehabilitation Specialist, and (b) the homeowner prior to any payments to contractors. If all work is deemed satisfactory and all other factors and written agreements are in order, payment shall be issued upon presentation of an original invoice from the contractor. Contractor should allow 21 business days for processing of the invoice for payment. 2. If any of the work is deemed unsatisfactory, it must be corrected prior to authorization of payment. If the contractor fails to correct the work to the satisfaction of the County's Rehabilitation Specialist, payment may be withheld until such time the work is satisfactory. (Contractors may follow the County's Urgent Repair Program Assistance Policy if a dispute occurs; however, contractors shall abide by the final decision as stated in the policy). 3. The County assures, through this policy, that adequate funds shall be available to pay the contractor for satisfactory work. 4. All contractors, sub-contractors and suppliers must sign a lien waiver pnor to disbursement of funds. The Procurement and Disbursement Policies are adopted this the 20 ----------------- County of Harnett BY: Jim A. Burgin, Chairman ATTEST: Margaret Regina Wheeler, Clerk to the Board CONTRACTORS STATEMENT: I have read and understand the attached Procurement and Disbursement Policy. BY: COMPANY NAME: WITNESS: day of Board Meeting Agenda Item Agenda Item 5-J= MEETING DATE: August 19,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Assistance Policy-Urgent Repair Program (URP13) REQUESTED BY: Barry A. Blevins, General Services REQUEST: Community Development requests the Board of Commissioners consider and approve the Assistance Policy for the Urgent Repair Program (URP13). This policy establishes how applicants are served. The program strives to serve households with urgent repair needs that cannot be met through other state or federally-funded housing assistance programs. Reciepients have very low-and low-income homeowners with one or more elderly and/or disabled fulltime household members or with a child under the age of 6 whose health is threatened by the presence of lead-based paint hazards. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\URP Assistance Agenda Request.doc Page 1 of 1 County of Harnett Assistance Policy For the 2013 Cycle of the Urgent Repair Program What is the Urgent Repair Program? County of Harnett has been awarded $75,000 by the North Carolina Housing Finance Agency ("NCHFA") under the 2013 cycle of the Urgent Repair Program ("URP13"). This program provides funds to assist very-low and low-income households with special needs in addressing housing conditions which pose imminent threats to their life and/or safety or to provide accessibility modifications and other repairs necessary to prevent displacement of very-low and low-income homeowners with special needs such as frail elderly and persons with disabilities. A total of 14 households will be assisted under URP13. This Assistance Policy describes who is eligible to apply for assistance under URP13, how applications for assistance will be rated and ranked, what the form of assistance is and how the repair/modification process will be managed. The County has tried to design this URP13 project to be fair, open, and consistent with the County's approved application for funding and with NCHFA's URP Program Guidelines. The funds provided by NCHFA come from the North Carolina Housing Trust Fund. Eligibility To be eligible for assistance under URP13 applicants 1) must reside within the County limits of County of Harnett and own and occupy the home in need of repair 2) must have a household income which does not exceed 50% of the County median income for the household size (see income limits below) 3) must have a special need (i.e. be elderly,~ 62 years old, handicapped or disabled, a single parent with a dependent living at home, a large family with .:::_5 household members or a household with a child below the age of six with an elevated blood lead level (between lOJ.!gldl and 20J.!g/dl)). 4) must have urgent repair needs, which can not be met through other state or federally-funded housing assistance programs URP13 Income Limits for County of Harnett Number in 30% of Median 50%.ofMedian Household (ver:y.,.low income) . (low income) 1 $11 '150 $18,550 2 $12,750 $21,200 3 $14,350 $23,850 4 $15,900 $26,500 5 $17,200 $28,650 6 $18,450 $30,750 7 $19,750 $32,900 8 $21,000 $35,000 Selection of applicants The County has devised the following priority system to rank eligible applicants, determine which of them will be selected for assistance and in what order. Under this system applicants will receive points for falling into certain categories of special need and income. The applications will be ranked according to which receive the most points. Special Needs (forciefitlitions, ··~FJ~· below) Elderly Head of Household (62 or older) Disabled Head of Household Disabled or Elderly Household Member (not Head of Household) Single-Parent Household (with one or more children in the home) Large Family (5 or more permanent residents) Elevated Blood Lead Level Child Income (See Income Table above) Less than 30% of County Median Income 30% to 50% of Count Median Income Points 10 5 Under NCHFA Program Guidelines, a minimum of 50% of households assisted must have incomes which are less than 30% of the area median income for the household size, and no household with an income exceeding 50% of the area median income will be eligible. This guideline will be adhered to strictly and will be the primary factor in the selection of those households to be assisted under URP13. Recipients of assistance under the URP13 will be chosen by the above criteria without regard to race, creed, sex, color or national origin. The definitions of special needs' populations under URP13 are: e Elderly. An individual aged 62 or older. • Disabled: A person who has a physical, mental or developmental disability that greatly limits one or more major life activities, has a record of such impairment, or is regarded as having such an impairment. • Large Family: A large family household is composed of five or more individuals; at least four are immediate family members. • Head of Household: The person or persons who own(s) the house. • Household Member. Any individual who is an occupant (defined below) of the unit to be rehabilitated shall be considered a "household member" (the number of household members will be used to determine household size and all household members are subject to income verification). • Occupant: An occupant is defined as any immediate family member (mother, father, spouse, son/daughter of the head of the household, regardless of the time of occupancy); or non-immediate family member who has resided in the dwelling at least 3 months prior to the submission of the family's application. • Single-Parent Household: A household in which one and only one adult resides with one or more dependent children. • Child with elevated blood lead level: a child below the age of six with an elevated blood lead level between 10 ~g/dl and 20 ~g/dl. 2 What is the form of assistance under URP13? The County will provide assistance to homeowners, whose homes are selected for repair/modification in the follll of a loan. Homeowners will receive an unsecured deferred, interest-free loan, forgiven at a rate of $1,000 per year, until the principal balance is reduced to zero. What is the amount of the loan? The amount of the loan will depend on the scope of work necessary to address the identified imminent threats to life and/or safety, and that will be determined by the County's rehabilitation specialist. There is no minimum to the amount of the loan; however the maximum life-time limit according to the guidelines of URP13 is $6,000. What kinds of work will be done? Only repairs that address imminent threats to the life and/or safety of occupants of the dwelling unit or accessibility modifications will be performed under the County's URP. It should be noted that all deficiencies in a home may not be rectified with the available funds. All work that is completed under URP13 must meet or exceed NC residential Building Code. Marketing the Program: Harnett County, through its agent, will advertise the program and the application period in The Daily Record. Notices will be posted in the Harnett County General Services Building, Harnett County Administrative Building and in various public buildings of municipalities within Harnett County. The County and its agent will work closely with Social Services. If client's needs are beyond the scope of the URP13 grant the County will refer them to Department of Social Services, Johnston-Lee-Harnett Community Action, Inc. or Habitat for Humanity of Harnett. Who will do the work on the homes? The County is obligated under URP13 to ensure that quality work is done at reasonable prices and that all work is contracted through a fair, open and competitive process. To meet those very difficult requirements, the County will invite bids only from contractors who are part of an "approved contractors' list". To be on the list, contractors must (1) fill out an application form, listing several references and recent jobs completed, and (2) receive the "conditional approval" of the County. Once a contractor who has been conditionally approved has successfully completed one job for the County, his or her status is upgraded to "regular approval", meaning that they will be allowed to bid on a regular rotation as long as they remain in good standing. (Homeowners who know of quality rehabilitation contractors that are not on the County's Approved Contractors List are welcome to invite them to apply.) A minimum of three approved contractors will be invited to bid on each job, and the lowest responsive and responsible bidder will be selected for the contract. "Responsive and responsible" means the contractor (1) is deemed able to complete the work in a timely fashion, and (2) that the bid is within 15% (in either direction) of the County's cost estimate. 3 What are the steps in the process, from application to completion? Now that you have the information about how to qualify for County of Harnett's URP13, what work can be done, and who will do it, let's go through all the major steps in the process: 1. Completing an Application form: Homeowners who wish to apply for assistance must do so by September 1, 2013. Apply by contacting Anna Peele, Finance Technician, at (910) 893-7536. Proof of ownership and income will be required. Those who have applied for housing assistance from the County in the past will not automatically be reconsidered. A new application will need to be submitted. 2. Preliminary inspection: The County's Rehabilitation Specialist will visit the homes of potential loan recipients to determine the need and feasibility of repairs/modifications. 3. Screening of applicants: Applications will be rated and ranked by the County based on the priority system outlined on page 2. The households to be assisted will be selected by October 1, 2013. Household income will be verified for program purposes only (information will be kept confidential). Ownership of property will be verified along with other rating factors. From this review, the ten (1 0) most qualified applicants will be chosen according to the priority system described above. There will also be a list of three (3) alternates. 4. Applicant interviews: Approved applicants will be provided detailed information on assistance, program repair/modification standards and the contracting procedures associated with their project at this informational interview. 5. Work write-up: The County's Rehabilitation Specialist will visit the home again for a more thorough inspection. All parts of the home must be made accessible for inspection, including the attic and crawlspace, if any. The owner should report any known problems such as electrical short circuits, blinking lights, roof leaks and the like. The Rehabilitation Specialist will prepare complete and detailed work specifications (known as the "work write-up". A final cost estimate will also be prepared by the Rehabilitation Specialist and held in confidence until bidding is completed. 6. Formal agreement: After approval of the work write-up, the homeowner will sign a formal agreement that will explain and govern the repair/modification process. This agreement will define the roles of the parties involved throughout the process. 7. Bidding: The work write-up and bid documents will be mailed to a minimum of three contractors on the Approved Contractors' Registry who will be given one week in which to inspect the property and prepare bid proposals. The names of the invited contractors will be supplied to the homeowner. Each will need access to those areas of the house, in which work is to be performed, in order to prepare a bid. A bid opening will be conducted at the Community Development office at a specified date and time, with all bidders and the homeowner invited to attend. 8. Contractor selection: Within 24 hours of the bid opening, after review of bid breakdowns and timing factors, the winning bidder will be selected. All bidders and 4 the homeowner will be notified of (1) the selection, (2) the amount, (3) the amount of the County's cost estimate, and (4) if other than the lowest bidder is selected, of the specific reasons for the selection. 9. Execution of loan and contract: The loan will be executed as well as the repair/modification contract. This contract will be between the contractor and the homeowner, with the County signing as an interested third party. 10. Pre-construction conference: A pre-construction conference will be held at the home. At this time, the homeowner, contractor and program representatives will discuss the details of the work to be done. Starting and ending dates will be agreed upon, along with any special arrangements such as weekend or evening work hours and disposition of items to be removed from the home (such as old plumbing, etc.). Within 24 hours of the pre-construction conference, the County will issue a "proceed order" formally instructing the contractor to commence by the agreed-upon date. 11.Construction: The contractor will be responsible for obtaining any required building permits for the project before beginning work. The permit must be posted at the house during the entire period of construction. Program staff will closely monitor the contractor during the construction period to make sure that the work is being done according to the work write-up (which is made a part of the rehabilitation contract by reference) and in a timely fashion. Code Enforcement Officers will inspect new work for compliance with the State Building Code as required by the guidelines of URP13. The homeowner will be responsible for working with the contractor toward protecting personal property by clearing work areas as much as practicable. 12.Change Orders: All changes to the scope of work must be reduced to writing as a contract amendment ("change order'') and approved by all parties to the contract: the owner, the contractor and two representatives of County of Harnett. If the changes require an adjustment in the loan amount, a loan modification stating these changes in the contract amount must be completed by the County, and executed by the owner. 13. Payments to contractor: The contractor will be paid following inspection of and satisfactory completion of all items on the work write-up, as well as, the receipt, by the County, of the contractor's invoice and a release of liens, signed by all any sub- contractors employed on the job and by all material suppliers from whom materials for the job were purchased. 14. Post-construction conference: Following construction the contractor and the Rehabilitation Specialist will sit down with the homeowner one last time. At this conference the contractor will hand over all owner's manuals and warranties on equipment. The contractor and Rehabilitation Specialist will go over operating and maintenance requirements for any new equipment installed and discuss general maintenance of the home with the homeowner. The homeowner will have the opportunity to ask any final questions about the work. 5 15.Cioseout: Once each item outlined in section 13 has been satisfied and the homeowner has signed a Certificate of Satisfaction, the job will be closed out. What are the key dates? If, after reading this document, you feel that you qualify for this program and wish to apply, please keep the following dates in mind: • Applications available to the public starting August 23, 2013. • Applications must be turned in at the County of Harnett Department of Community Development by 5:00PM on September 30, 2013. • Loans made to selected households November 22, 2013. • All rehabilitation work must be under contract by October 15, 2014. • All rehabilitation work must be completed by December 31, 2014. How do I request an application? Just contact: Anna Peele, Finance Technician County of Harnett 1 03 E. lvey Street Lillington, NC 27546 (910) 893-7536 Or pick up an application at the County of Harnett Planning Department, the Cooperative Extension Service office, the County Health Department, or the Department of Social Services office. Is there a procedure for dealing with complaints, disputes and appeals? Although the application process and repair/modification guidelines are meant to be as fair as possible, County of Harnett realizes that there is still a chance that some applicants or participants may feel that they are not treated fairly. The following procedures are designed to provide an avenue for resolution of complaints and appeals. During the application process: 1. If an applicant feels that his/her application was not fairly reviewed or rated and would like to appeal the decision made about it, he/she should contact Housing Counselor Martha Stuart within five days of the initial decision and voice their concern. If the applicant remains dissatisfied with the decision, the detailed complaint should be put into writing. 2. A written appeal must be made within 10 business days of the initial decision on an application. 3. County of Harnett will respond in writing to any complaints or appeals within 10 business days of receiving written comments. During the repair/modification process: 1. If the homeowner feels that repairs or modifications are not being completed according to the contract, he/she must inform the contractor and the Rehabilitation Specialist. 2. The Rehabilitation Specialist will inspect the work in question. If he finds that the work is not being completed according to contract, the Rehabilitation Specialist will 6 review the contract with the contractor and ask the contractor to remedy the problem. 3. If problems persist, a mediation conference between the homeowner and the contractor may be convened by the Rehabilitation Specialist and facilitated by the County's Community Development Director. 4. Should the mediation conference fail to resolve the dispute, the Community Development Director will render a written final decision. 5. If the Rehabilitation Specialist finds that the work is being completed according to contract, the complaint will be noted and the Rehabilitation Specialist and the homeowner will discuss the concern and the reason for the Rehabilitation Specialist's decision. Final Appeal: 6. After the following above procedures have been addressed, any applicant who feels dissatisfied with the county's final decision may issue a final appeal in writing to case manager Britni Edwards, Community Development Coordinator at NCHFA 3508 Bush Street Raleigh, N.C. 27609-7509 or by phone at 919-981-5006. Will the personal information provided remain confidential? Yes. All information in applicant files will remain confidential. Access to the information will be provided only to County employees who are directly involved in the program, the North Carolina Housing Finance Agency and auditors. What about conflicts of interest? No officer, employee or other public official of the County, or member of the County Council, or entity contracting with the County, who exercises any functions or responsibilities with respect to URP13 shall have any interest, direct or indirect, in any contract or subcontract for work to be performed with program funding, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Relatives of County employees, Council Members and others closely identified with the County, may be approved for rehabilitation assistance only upon public disclosure before the County Council and written permission from NCHFA. What about favoritism? All activities under URP13, including rating and ranking applications, inviting bids, selecting contractors and resolving complaints, will be conducted in a fair, open and non-discriminatory manner, entirely without regard to race, creed, sex, color or national origin. Who can I contact about URP13? Any questions regarding any part of this application or program should be addressed to: Anna Peele Finance Technician County of Harnett 1 03 E. !vey Street Lillington, NC 27546 (910) 893-7536 Robert Clinebelle Community Development Specialist The Wooten Company 120 N. Boylan Avenue Raleigh, NC 27603 (919) 828-0531 7 These contacts will do their utmost to answer questions and inquiries in the most efficient and correct manner possible. This Assistance Policy is adopted this __ day of ______ 20_. Jim Burgin, Chairman ATIEST Margaret Regina Wheeler, Clerk to the Board 8 Board Meeting Agenda Item Agenda Itent 5 -G- MEETING DATE: August 19,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Project Ordinance -Urgent Repair Program (URP13) REQUESTED BY: Barry A. Blevins, General Services REQUEST: Community Development requests the Board of Commissioners consider and approve a project ordinance for the funding of the Urgent Repair Program project. that utilizes NC Housing Finance Urgent Repair monies to fund the home rehabilitation of at least fourteen homes within Harnett County. The program strives to serve households with urgent repair needs that cannot be met through other state or federally-funded housing assistance programs. Reciepients have very low-and low-income homeowners with one or more elderlyandlor disabled fulltime household members or with a child under the age of 6 whose health is threatened by the presence oflead-based paint hazards. No local match is required., COUNTY MANAGER'S RECOMMENDATION: C:\Users\apeele\AppData\Local\ Temp\agendaform SFR13 Project Ordinance_ 4156543\agendaform SFR13 Project Ordinance. doc Page 1 of 1 COUNTY OF HARNETT CAPITAL PROJECT ORDINANCE URGENT REPAIR PROGRAM 2013 PROJECT BE IT ORDAINED, by the Board of Commissioners ofthe County ofHarnett, North Carolina, sitting as the governing board for Harnett County, that, pursuant to Section 13.2 of the Chapter 159 of the General Statutes ofNorth Carolina, the following capital project ordinance is hereby adopted: Section 1. The project authorized is the execution of the Urgent Repair Program 2013 (URP13) Project. The URP13 project deliverables will be the home rehabilitation of at least fourteen homes whose owners meet certain age, income and needs as described in the approved URP 13 Assistance Policy. Section 2. The officers of this unit are hereby directed to proceed with the capital project within the terms of the grant documents, loan documents, and the budget contained herein. Section 3. $75,000 has be appropriated for the project: For internal reporting the following breakdown is proposed: Construction Hard Costs Administration Soft Costs Total $67,800 $ 7,200 $75,000 In accordance with section 4 of the County Budget Ordinance, the Finance Officer and County Manager is hereby authorized to approved the transfer of appropriations between expenditure line items in the project with the exceptions that change orders affecting engineering and construction may not exceed 5% (cumulative) ofthe project total without prior approval of the Board. Change orders within the 5% limitation will be presented to the Board at the next regular meeting ofthe Board of Commissioners as in accordance with G.S. 159-15. Section 4. The following revenues are anticipated to be available to complete this project: Grant-NC Housing Finance $75,000 Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant agreements, and federal regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in Section 3 and on the total grant revenues received or claimed. Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on the capital project in every budget submission made to this Board. Section 9. Copies of this capital project ordinance shall be furnished to the Clerk of the Board of Commissioners, and the Budget Officer and the Finance Officer for direction in carrying out this project. Adopted this __ day of ____ , 2013 ATTEST Margaret Regina Wheeler Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners (SEAL) Board Meeting Agenda Item Agenda Item 5-H MEETING DATE: August 19,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Adult Women's Wellness Clinic REQUESTED BY: John Rouse REQUEST: The Board of Health at it's July 18, 2013 approved to implement Adult Women's Wellness Clinic which would provide preventive care visits annually for adult women. Women would have access to comprehensive set of preventive services including screenings for cervical cancer. Through implementation of the Adult Women's Wellness Clinic the health department would provide access to essential health screening services that impact the overall health status of women. Since cervical cancer is largely a preventive disease and total cancer remains the second leading cause of death among Harnett County residents. We proposed a flat fee of$60.00 per visit and if they can't pay at the time the services are rendered they can set-up payments of $5 per month. Also, the Board approved the establishment of a fee of $.22 per mg for Zofran -J2405. This medicine is used for nausea. COUNTY MANAGER'S RECOMMENDATION: \\hcfile2\hthusers\bross\my documents\1-Winword\BOC Mtg Request\Fee-AHWC-Zofran 7-18-13.doc Page 1 of 1 Board Meeting Agenda Item Agenda Item ,!-I MEETING DATE: August 19,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Grant and MOU with the State of North Carolina/NC Department of Public Safety REQUESTED BY: Sheriffs Office REQUEST: The Harnett County Sheriff's Office request permission to enter into a partnership with the North Carolina Department of Emergency Management and the North Carolina Highway Patrol for grant funding for the New Lillington Communications Tower. The Grant will be in the amount of$ 185,000.00. The funds will be used to purchase additional equipment for the transmission system for the New VIPER site located in Lillington. North Carolina Emergency Management will prepare and submit the grant for Harnett County. Harnett County will receive the grant. Harnett County would enter into a MOU with North Carolina Emergency Management to manage the grant and the North Carolina Highway Patrol would manage the purchase and installation of the equipment. We request permission to enter into the agreement to purchase a equipment for the VIRER Tower located on property at the Emergency Services building at 1005 Edwards Drive. This partnership will allow Harnett County to enhance radio communication for all Harnett County First Responders and Emergency Services. It will establish a platform for future improvement for all radio communications in Harnett County. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\Grant and MOU with NCSHP Lillington Tower Equipment.doc · Page 1 of2 North Carolina Department of Public Safety Emergency Management Pat McCrory, Governor Kieran J. Shanahan, Secretary Major Gary McNeill Harnett County Sheriffs Office 175 Bain Street Lillington, NC 27546 Dear Major McNeill: June 17, 2013 Michael A. Sprayberry, Director I am pleased to inform you that North Carolina has been awarded funding for the purchase of VIPER equipment through the FY 2011 Homeland Security Grant Program (HSGP). Your jurisdiction is receiving an award of approximately $185,000 for communication tower equipment. Although HSGP program operations, purpose, and intent remain the same, for the FY20 11 HSGP and other U.S. Department of Homeland Security (DHS) grant programs, DHS requires the State to use certain documentation. Since 2005, DHS has required States to meet certain pass-through requirements. DHS defines "pass-through" as "an obligation on the part of the States to make funds available to local units of government, combinations of local units, or other specific groups or organizations. The State's pass-through period must be met within 45 days of the award date for the HSGP. Four requirements must be met to pass-through grant funds: • There must be some action to establish a firm commitment on the part of the awarding entity • The action must be unconditional on the part of the awarding entity (i.e., no contingencies for availability of SAA funds) Following discussions with DHS officials this year, DHS requires that the State use a Grant Award document and a Memorandum of Understanding/ Agreement to meet DHS pass- through requirements. Further, in 2005, DHS established Memorandum of Understanding (MOU) Requirements. DHS FY 2005 guidance states "For any HSGP programs involving pass-through of funds, MAILI~G ADDRESS: 4236 Mail Service Center Raleigh NC 27699-4236 www.ncem.org An Equal Opportunity Employer OFFICE LOCATION: 1636 Gold Star Drive Raleigh, NC 27607-3371 Telephone: (919) 825-2500 Fax: (919) 825-2685 the state may retain some or all of the local unit of government ... allocation of grant funds for expenditures made by the state on behalf of the local unit of government ... only if requested in writing by that local unit of government ... States holding grant funds on behalf of local units of government ... must enter into a formal MOU with the local unit of government ... specifying the amount of funds to be retained by the state and the intended use of funds ... A final executable copy of the MOU must be kept on file with the S[tate] and must be made available to DHS upon request." DHS provided a model MOU in Appendix C "Template for MOU" of the FY 2005 guidance. See also the MOU requirement in subsequent fiscal years' guidance. To meet DHS pass-through and MOU requirements, the DHS grant award packages such as the HSGP grant award package, are now comprised of 3 documents that will require the signature(s) of your jurisdiction's authorized signatories. Enclosed are the following documents for signature: 1. FY 2011 HSGP Grant Award (signature required) 2. FY 20 II HSGP Retention Authorization Letter (which describes the State's responsibilities as the grant recipient on behalf of the local jurisdictions-signature required) 3. FY 20II HSGP Memorandum of Understanding/Agreement -(signature required) As in previous years, the state and the local jurisdictions, as beneficiaries of the programs, are responsible for adherence to all federal and state laws, rules and regulations in the administration and use of the grant funding. FY 20II HSGP grant program guidance can be found on the DHS website at http://www.fema.gov/pdf/government/grant/2011/fyil_hsgp_foa.pdf. Please feel free to contact the N.C. Division of Emergency Management if you have questions regarding this guidance. If you desire to have the N.C. Department of Public Safety manage your portion of the statewide program on your jurisdiction's behalf, please sign the conditional Grant Award document, print and sign the Retention Authorization Letter on your letterhead and return it to the address listed below. Additionally, please sign the enclosed MOU and send to the address listed below. Michael Daniska N.C. Department Public Safety North Carolina Emergency Management Homeland Security Branch 4236 Mail Service Center Raleigh, N.C. 27699-4236 If you have any questions or need further assistance, please contact Patty Moyer at (919) 825-2337, or patty.moyer@ncdps.gov MD/pm Enclosure Sincerely, !ltl Michael Daniska Deputy Chief Planning and Homeland Security MOA Amount: $185,000 MOA#: 1177 Tax #: 56-6000004 Fund Code#: 1502-7A17-35Hl CDFA #: 97.067 Grant#: 2011-SS-00119 MEMORANDUM OF UNDERSTANDING/ AGREEMENT BETWEEN THE STATE OF NORTH CAROLINA, DEPARTMENT OF PUBLIC SAFETY, DIVISION OF EMERGENCY MANAGEMENT, THE N.C. HIGHWAY PATROL AND THE COUNTY OF HARNETT REGARDING STATE USE OF HOMELAND SECURITY GRANT FUNDING ON BEHALF OF THE COUNTY OF HARNETT 1. PARTIES. The parties to this Memorandum ofUnderstanding/Agreement (hereinafter referred to as "MOA" or "Agreement") are the State ofNorth Carolina, Department of Public Safety, Division of Emergency Management, the N.C. Highway Patrol and the County of Harnett. 2. AUTHORITY. This Agreement is authorized under the provisions of: 1) Public Law 111-83, The Department of Homeland Security Appropriations Act, 2011; 2) Public Law 110-53, The 9111 Commission Act of2007; 3) Public Law 107-56, (6 U.S.C. § 101 et seq.), the USA Patriot Act of2001; 4) Public Law 107-296, the Homeland Security Act of2002, 6 U.S.C. 101 et. seq.; 5) Public Law 109-295, The Post-Katrina Emergency Management Reform Act of2006, 6 U.S.C. 752(c); 6) the implementing recommendations or regulations of each Act or Law, if any; 7) the U.S. Department of Homeland Security, Office ofDomestic Preparedness, FY 2011 Homeland Security Grant Program Guidance (HSGP) and Application Kit available at http://www.fema.gov/pdf/govemrnent!grant/2011/fy10_hsgp_kit.pdf; 8) applicable Grants Programs Directorate (GPD) Information Bulletins available at: http://www.fema.gov/govemrnent/grant/bulletins/ index.shtm; and 9) the N.C. Emergency Management Act, Chapter 166A of the North Carolina General Statutes. 3. PURPOSE. The purpose of this Memorandum of Agreement (MOA) is to establish responsibilities and procedures to implement the terms ofthe Department of Homeland Security (DHS), FY 2011 Homeland Security Grant Program (HSGP). A copy of the complete federal grant instructions is available at http://www.fema.gov/pdf/govemrnent/grant/2011/fy11 hsgp kit.pdf. Page 1 of 14 This Agreement is to set forth terms by which the State ofNorth Carolina, Department of and Public Safety, Division of Emergency Management (Grantee), shall provide Homeland Security Grant funding to the N.C. State Highway Patrol (NCSHP) to expend on behalf of Harnett County (Sub-grantee) to purchase and construct infrastructure for the Voice Interoperability Plan for Emergency Responders (VIPER). 4. BACKGROUND. The Department of Homeland Security (DHS), through the Federal Emergency Management Agency (FEMA) Grants Program Directorate, in accordance with the authorities listed herein, created the FY 2011 Homeland Security Grant Program. This program was established to provide federal reimbursement funding to state and local governments to implement State Homeland Security Strategies to address identified planning, organization, equipment, training, and exercise needs to prevent, protect against, respond to, and recover from acts of terrorism and other catastrophic events. The State ofNorth Carolina, Department ofPublic Safety, Division of Emergency Management, as the designated State Administrative Agency (SAA) to administer funds under the U.S. Department of Homeland Security, FEMA Grants Program, and the Harnett County have the common purpose to prevent, deter, respond to, and recover from threats and incidents of terrorism and ensure the safety and security of our homeland. On September 1, 2011, the United States Department of Homeland Security issued grant number 2011-SS-00119 to the State ofNorth Carolina, Department of Public Safety, Division of Emergency Management (Grantee). Grantee is mandated to allocate at least 80% of the total amount of the grant to local units of government or combinations of local units, and may retain some or all of the local units' allocation of grant funds for expenditures made by the State on behalf of the local units of government, provided that the local units of government give written consent specifying the amount of funds to be retained and the intended use of funds, and provided that the parties enter into a memorandum of understanding. The N.C. State Highway Patrol (NCSHP) is the agency responsible for creating the infrastructure and managing the Voice Interoperability Plan for Emergency Responders (VIPER). Harnett County (Sub-grantee) desires for NCSHP to purchase interoperable communications equipment on its behalf, with its allocation of One Hundred Eighty-Five Thousand Dollars ($185,000.00) in HSGP funds. Per the Letter from Sub-grantee that State Retain Funds effective October 15, 2011, incorporated by reference herein, Sub-grantee requests that Grantee retain One Hundred Eighty-five Thousand Dollars ($185,000.00) ofthe grant funds awarded to Sub-grantee to be used on behalf and for the benefit of Sub-grantee. Per the Letter from Sub-grantee that State Retain Funds effective October 15, 2011, and this MOA, Sub-grantee authorizes Grantee to provide the funds to NCSHP to purchase the equipment listed on the Attachment 1, incorporated by reference herein. Page 2 of 14 5. RESPONSIBILITIES: a. The State ofNorth Carolina, Department of Public Safety, Division ofEmergency Management (Grantee) shall: (1) Provide funding to NCSHP to purchase VIPER equipment, as described in Attachment 1, on behalf and for the benefit of Harnett County. (2) Conduct a review of the project to ensure that it is in accordance with State Homeland Security Strategy. (3) The performance period for the award to the State ofNorth Carolina, Department ofPublic Safety, Division of Emergency Management, ends on August 31, 2014. Funds allocated for the procurement of equipment must be encumbered and invoices dated on or before August 31, 2014. ( 4) Directly monitor the completion of this project. b. The North Carolina State Highway Patrol shall: (1) Expend FY 2011 Homeland Security Grant Program funds in accordance with the applicable USDHS Program Guidance and Application Kit(s), the Grant Application Package, and the Grant Award and Special Conditions documents, incorporated by reference herein, of this MOA to implement State Homeland Security Strategies to address identified planning, organization, equipment, training, and exercise needs to prevent, protect against, respond to, and recover from acts of terrorism and other catastrophic events for the purchase of VIPER infrastructure including but may not be limited to, antenna, microwave, generator, tower, building or real property. (2) Utilize State of North Carolina and/or local procurement policies and procedures for the procurement of the VIPER equipment and the expenditure of equipment funds, and conform to applicable State and Federal law and the standards identified in the Procurement Standards Sections of 44 Code of Federal Regulations (CFR) Part 13 and 2 CFR Part 215. NCSHP must follow procurement procedures and policies as outlined in the applicable USDHS Program Guidelines and Application Kits and the USDHS Financial Management Guide. NCSHP shall comply with all applicable laws, regulations and program guidance. NCSHP must comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit requirements. Administrative and procurement practices must conform to applicable federal requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listed below, codified in the following guidance: 44 CFR Part 13; 2 CFR 215; 2 CFR Parts 225, 220, and 230 (formerly OMB Circulars A-87, A21 and A-122); Federal Acquisition Regulations (FAR), Part 31.2; and OMB Circular A-133 "Audits of States, Local Governments, and Non-Profit Organizations"; 28 Page 3 of 14 CFR Part 23 "Criminal Intelligence Systems Operating Policies"; 49 CFR Part 1520 "Sensitive Security Information"; Public Law 107-296, The Critical Infrastructure Act of2002; Title VI ofthe Civil Rights Act of 1964, as amended, 42 U.S.C. 2000 et. seq.; Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et. seq; Section 504 ofthe Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; The Age Discrimination Act of 1975, as amended, 20 U.S.C. 6101 et. seq.; Certifications and Assurances regarding Lobbying 31 U.S.C. 1352, Drug- Free Workplace Act, as amended, 41 U.S.C. 701 et. seq. and Certification Regarding Drug-Free Workplace Requirements, Debarment and Suspension Executive Orders 12549 and 12689 and 44 CFR Part 17 and Certification Regarding Debarment, Suspension and Other Responsibility Matters; Assurances as listed in SF 424B and SF 424D; and Grant Award and Special Conditions documents. (3) Submit invoice(s) requesting reimbursement for item(s) received to the NCEM Homeland Security grants manager. Grantee will reimburse NCSHP for eligible costs as outlined in the applicable USDHS Program Guidelines and Application Kits. (4) Complete the procurement (s) process not later than August 31, 2014. (5) Provide quarterly progress reports to the NCEM Homeland Security grants manager as described in Attachment 2 by the following dates: 15 January, 15 April, 15 July, and 15 October. (6) Provide inventory list at project completion phase to the Homeland Security Branch listing all equipment purchased through the grant. (7) Comply with the applicable federal statutes, regulations, policies, guidelines and requirements, reporting requirements and certifications as outlined in the applicable USDHS Program Guidelines and Application Kits and Grant A ward and Special Conditions documents. (8) Maintain grant management filing system as required in Attachment 3. (9) Retain all original records pertinent to this MOA for a period of five years following the date ofthe closure ofthe grant award, or audit if required, or longer where required by law. However, if litigation, claim or audit has been initiated prior to the expiration of the five-year period and extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. (1 0) Comply with current federal suspension and debarment regulations pursuant to OMB Circular A-133 which states in pertinent part that "[e]ffective November 26, 2003, when a non-federal entity enters into a covered Page 4 of 14 transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended or debarred or otherwise excluded. NCSHP shall be responsible to ensure that it has checked the federal Excluded Parties List System (EPLS) to verify that contractors or sub-recipients have not been suspended or debarred from doing business with the federal government". (11) Ensure that FY 2011 HSGP funds are not used to support the hiring of any personnel for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities. (12) Non-supplanting Requirement. Federal grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. (13) All materials publicizing or resulting from award activities shall contain this acknowledgement: "This project was supported by a Federal award from the US. Department of Homeland Security, Office of Grants and Training and the North Carolina Department of Public Safety, Division of Emergency Management." Use of the federal program logo must be approved by DHS. Printed as a legend, either below or beside the logo shall be the words "I 00 percent Funded by US. Department of Homeland Security. " (14) NCSHP shall order, receive, inspect, and stage the equipment and supplies. The purchase or acquisition of any additional materials, equipment, accessories or supplies beyond those identified in this MOA shall be the sole responsibility ofNCSHP and shall not be reimbursed under this MOA. NCSHP shall prominently mark any equipment purchased with grant funding as follows: "Purchased with funds provided by the U.S. Department of Homeland Security." (15) NCSHP shall maintain exclusive custody, care and control ofthe VIPER equipment and shall have sole decision-making authority as to its maintenance, operation and use. (16) NCSHP shall have sole responsibility for the maintenance, insurance, upkeep, and replacement of the VIPER infrastructure equipment procured pursuant to this Agreement. (17) NCSHP shall maintain an effective property management system that complies with the following requirements. Equipment is defined as tangible, non-expendable property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. NCSHP may have property management guidelines that are more restrictive, requiring a unit of equipment with a value ofless than $5,000 to be inventoried; if so, such Page 5 of 14 equipment purchased under this award allocation shall be included on the report submitted to Grantee. a) Grantee and NCSHP shall take an initial physical inventory of the equipment. The NC SHP Grant Summary, the VIPER Site document, IR Site document, Microwave document, Radio Distribution document, Cost Reports with backup documentation, Certificate of Title, and any other Sub-grantee reports or inventory reports that include information regarding the grant, vendor, invoice number, cost per item, number of items, description, location, condition and identification number may be used to meet this requirement. NCSHP must provide quarterly updates until all funds are expended b) NCSHP must ensure a control system exists to ensure adequate safeguards to prevent loss, damage or theft. NCSHP shall be responsible for replacing or repairing equipment which is willfully or negligently lost, stolen, damaged, or destroyed. Any loss, damage or theft of the property must be investigated and fully documented, and made part of the official project records. c) NCSHP must ensure adequate maintenance procedures exist to keep the equipment in good condition. d) Disposition Procedures. NCSHP may dispose of the equipment when the original or replacement equipment acquired under the grant award is no longer needed for the original project or program. Items with a fair market value of less than $5,000 may be retained, transferred m otherwise disposed of with prior approval of Grantee and in accordance with disposition requirements in 44 C.F.R. Part 13. Items with a current per unit standard federal or fair market value in excess of $5,000 may be retained, transferred or otherwise disposed of with prior Grantee approval in accordance with disposition requirements in 44 C.F.R. Part 13. NCSHP must provide documentation that includes the method used to determine current fair market value. (18) No indirect or administrative costs will be charged to this allocation award. c. Harnett County (Sub-grantee) agrees that: (1) The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any training or exercise beyond that identified in this MOA shall be the sole responsibility of Sub-grantee and shall not be reimbursed under this MOA. (2) NCSHP shall have exclusive custody, care and control of the VIPER equipment and shall have sole decision-making authority as to its maintenance, operation and use. NCSHP' s decision-making authority shall include, but is not limited to, the authority to approve any and all Page 6 of 14 modifications, additions, deletions, or right of access related to the VIPER site. 6. FUNDING AND COMPENSATION. All terms and conditions ofthis MOA are dependent upon and subject to the allocation of funds from DHS, FEMA and Grantee for the purposes set forth and the MOA shall automatically terminate if funds cease to be available. Allowable costs shall be determined in accordance with the U.S. Department of Homeland Security, FEMA, FY 2011 Homeland Security Grant Program, FY 2011 Homeland Security Grant Program Guidelines and Application Kit, incorporated by reference herein, and available at: http://www.fema.gov/pdf/government/grant/2011/fy11_hsgp_kit.pdf, 44 C.P.R. Part13, 2 CFR Parts 215, 220, and 230, Federal Acquisition Regulations (FAR) Part 31.2, , OMB Circulars A-21, A-87, A-122 and A-133 and the U.S. DHS Financial Management Guide available at http:/ /www.dhs.gov/xlibrary/assets/Grants _FinancialManagementGuide. pdf. The Federal Department of Homeland Security will reimburse the State ofNorth Carolina for expenses that were approved in the Investment Justification documentation as explained in the FY 2011 HSGP. The Grantee will reimburse NCSHP, on behalf of the Sub-grantee, for all eligible expenses. 7. WARRANTY. The Sub-grantee shall hold Grantee and NCSHP harmless for any liability and personal injury that may occur from or in connection with the performance of this MOA to the extent permitted by the North Carolina Tort Claims Act. 8. POINTS OF CONTACT. To provide consistent and effective communication between the Harnett County and the Department of Public Safety, Division of Emergency Management, and the N.C. State Highway Patrol, each party shall appoint a Principal Representative(s) to serve as its central point of contact responsible for coordinating and implementing this MOA. The Department of Public Safety, Division of Emergency Management, contacts shall be Michael Daniska, Deputy Chief of Planning and Homeland Security Section and Patty Moyer, Grants Manager. The State Highway Patrol contact shall be James E. Blanks, Captain. The Harnett County contact shall be Gary McNeill, Major. All confidential information of either party disclosed to the other party in connection with the services provided hereunder will be treated by the receiving party as confidential and restricted in its use to only those uses contemplated by the terms of this MOA. Any information to be treated as confidential must be clearly marked as confidential prior to transmittal to the other party. Neither party shall disclose to third parties, the other party's confidential information without written authorization to do so from the other party. Specifically excluded from such confidential treatment shall be information that: (i) as of the date of disclosure and/or delivery, is already known to the party receiving such information; (ii) is or becomes part of the public domain, through no fault of the receiving party; (iii) is lawfully disclosed to the receiving party by a third party who is not obligated to retain such information in confidence; or (iv) is independently developed Page 7 of 14 at the receiving party by someone not privy to the confidential information. In accordance with page 55 ofthe FY 2011 Homeland Security Grant Program Guidelines and Application Kit, "FEMA recognizes that much of the information submitted in the course of applying for funding under this program, or provided in the course of its grant management activities, may be considered law enforcement sensitive or otherwise important to national security interests. While this information under Federal control is subject to requests made pursuant to the Freedom oflnformation Act (FOIA), 5 U.S.C. §552 et. seq., all determinations concerning the release of information of this nature are made on a case-by-case basis by the FEMA FOIA Office ... The Grantee and NCSHP should be familiar with the regulations governing Sensitive Security Information (49 CFR Part 1520), as it may provide additional protection to certain classes of homeland security information." 9. SUBCONTRACTING. IfNCSHP or any sub-recipient of the grant funds awarded under this MOA subcontracts any or all purchases or services required under this Agreement, then NCSHP or the sub-recipient agrees to include in the subcontract that the subcontractor is bound by the terms and conditions of this MOA. NCSHP and any sub- recipient agree to include in the subcontract that the subcontractor shall hold Grantee harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this MOA. IfNCSHP or any sub-recipient subcontracts any or all purchases or services required under this MOA, a copy of the executed subcontract Agreement must be forwarded to Grantee. A contractual arrangement shall in no way relieve NCSHP or any sub-recipient of its responsibilities to ensure that all funds issued pursuant to this grant be administered in accordance with all state and federal requirements. NCSHP and any sub-recipient are bound by all special conditions of this grant award as set out in the Grant Application Package and the Grant A ward and Special Conditions documents, incorporated by reference herein, as well as all terms, conditions and restrictions of the applicable USDHS Program Guidelines and Application Kits referenced herein. 10. SITUS. This Agreement shall be governed by the laws of North Carolina, and venue for any disputed matters or claims shall be in the Superior Court of Wake County, North Carolina. 11. ANTITRUST LAWS This Agreement is entered into in compliance with all State and Federal antitrust laws. 12. COMPLIANCE WITH LAWS. NCSHP shall be wholly responsible for the purchases to be made under this MOA and for the supervision of its employees and assistants. NCSHP shall be responsible for compliance with all laws, ordinances, codes, rules, regulations, licensing requirements and other regulatory matters that are applicable to the conduct of its business and purchase requirements performed under this MOA, including those of federal requirements and State and local agencies having appropriate jurisdiction and found in applicable USDHS Program Guidelines and Application Kits. Page 8 of 14 13. OTHER PROVISIONS/SEVERABILITY. Nothing in this Agreement is intended to conflict with current laws or regulations of the State of North Carolina, Department of Public Safety, Division of Emergency Management, the N.C. Highway Patrol or Harnett County. If a term of this agreement is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. 14. ENTIRE AGREEMENT. This MOA and any annexes, exhibits and amendments annexed hereto and any documents incorporated specifically by reference represent the entire agreement between the parties and supersede all prior oral and written statements or agreements. 15. MODIFICATION. This agreement may be modified upon the mutual written consent of the parties. 16. PROPERTY. The NCSHP shall be responsible for the custody and care of any property purchased with FY 2011 Homeland Security Grant Program (HSGP) funds and furnished for use in connection with the performance of this agreement and shall reimburse the Grantee for any loss or damage to said property until the property is disposed of in accordance with FY 2011 Homeland Security Grant Program requirements. Grantee will not be held responsible for any property purchased under this MOU. Title to the property purchased with FY 2011 HSGP funds shall be in the State ofNorth Carolina, Department ofPublic Safety and Harnett County. 17. TERMINATION. The terms ofthis agreement, as modified with the consent of all parties, will remain in effect until August 31, 2014. Either party upon thirty (30) days advance written notice to the other party may terminate this agreement. Upon approval by USDHS, FEMA and the issuance of the Grant Adjustment Notice, if this MOA is extended, the termination date for the extension will be the date listed in the applicable USDHS, FEMA Grant Adjustment Notice, incorporated by reference herein. If D HS suspends or terminates funding in accordance with 44 C .F .R. § 13.4 3 and the FY 2011 Homeland Security Grant Program Guidelines and Application Kit, incorporated by reference herein, the N.C. Highway Patrol shall reimburse the Division of Emergency Management for said property. 18. EXECUTION AND EFFECTIVE DATE. This Agreement will become binding upon execution of all parties to the Agreement. The terms of this Agreement will become effective on October 15, 2011. The last signature shall be that of Mr. Edward Masso, Chief Operating Officer, North Carolina Department of Public Safety. 19. TERM OF THIS AGREEMENT. This Agreement shall be in effect from October 15, 2011 to August 31, 2014. Page 9 of 14 IN WITNESS WHEREOF, the parties have each executed this Agreement and the parties agree that this Agreement will be effective as of October 15, 2011. (REMAINDER OF THIS PAGE 10 IS INTENTIONALLY LEFT BLANK. SIGNATURE PAGE FOLLOWS) Page 10 of 14 N.C. DEPARTMENT OF PUBLIC SAFETY BY: __ ~~~-----------------------JAMES E. BLANKS, CAPTAIN N.C. HIGHWAY PATROL APPROVED AS TO PROCEDURES: BY:~~~ MARV MERVIN, CONTROLLER DEPARTMENT OF AND PUBLIC SAFETY BY:~ WILLIAM POLK, SPECIAL COUNSEL REVIEWED FOR THE DEPARTMENT OF PUBLIC SAFETY, BY WILLIAM POLK, DPS SPECIAL COUNSEL, TO FULFILL THE PURPOSES OF THE US DEPARTMENT OF HOMELAND SECURITY GRANT PROGRAMS BY:. ______________________________ __ EDWARD MASSO CHIEF OPERATING OFFICER DEPARTMENT OF PUBLIC SAFETY HARNETT COUNTY BY: ____________________ __ GARY MCNEILL, MAJOR llAffii{E'f1'::GO~ DIRE €WR THIS MOA WAS PREVIOUSLY APPROVED AS TO FORM BY THE NORTH CAROLINA DEPARTMENT OF JUSTICE FOR THE FY2011 HOMELAND SECURITY GRANT PROGRAM ONLY AND IS SUBJECT TO EXECUTION BY EDWARD MASSO, CHIEF OPERATING OFFICER OF THE DEPARTMENT OF PUBLIC SAFETY. THIS MOU/MOA SHOULD NOT BE USED FOR OTHER MOUs/MOAs FOR THE STATE HOMELAND SECURITY GRANT PROGRAM FOR OTHER FISCAL YEARS. Page 11 of 14 ATTACHMENT A EQUIPMENT BUDGET DETAIL Page 12 of 14 PR O J E C T S U M M A R Y - FY 2 0 1 1 F u n d i n g NO T E : Ye l l o w bl o c k s co n t a i n dr o p - d o w n li s t s . Gr e e n bl o c k s ar e bl a n k s to be fi l l e d in , as ap p r o p r i a t e . Ap p l i c a n t Fu n d s Aw a r d e d Pr o j e c t De s c r i p t i o n Pl a n n e d Ex p e n d i t u r e s Eq u i p m e n t Ex e r c i s e Pl a n n i n g Tr a i n i n g To t a l !N o r t h Ca r o l i n a St a t e Hi g h w a y Pa t r o l I [- $ 1 8 5 , 6 6 0 . 6 0 ] Th e NC St a t e Hi g h w a y Pa t r o l as th e ma n a g i n g an d co n s t r u c t i n g ag e n c y fo r th e Vo i c e ln t e r o p e r a b i l i t y Pr o j e c t for Emergency Responders wi l l co n t i n u e im p r o v i n g ln t e r o p a b l e Co m m u n c a t i o n s in No r t h Ca r o l i n a by up g r a d i n g a to w e r / i n t e r o p e r a b l e co m m u n i c a t i o n s with related eq u i p m e n t in Ha r n e t t Co u n t y . $1 8 5 , 0 0 0 . 0 0 $0 . 0 0 $0 . 0 0 $0 . 0 0 $1 8 5 , 0 0 0 . 0 0 Di f f e r e n c e be t w e e n Fu n d s Aw a r d e d & Pl a n n e d Ex p e n d i t u r e s (s h o u l d be $0 ) $0.00 EQ U I P M E N T RE Q U E S T TO T A L PL A N N E D EQ U I P M E N T EX P E N D I T U R E S $ 165,000.00 Ex t e n d e d Shipping/ Eq u i p m e n t De s c r i p t i o n & Pr i m a r y Us e R K B # # i t e m s It e m Co s t C o s t Ta x Handling Total Ha r n e t t Co u n t y -T o w e r / i n t e r o p e r a b l e co m m u n i c a t i o n s up g r a d e . $1 8 5 , 0 0 0 . 0 0 $1 8 5 , 0 0 0 . 0 0 $ - $ -$ 185,000.00 $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ ATTACHMENT B QUARTERLYPROGRESSREPORTS Page 13 of 14 Qu a r t e r (l i s t da t e s ) : Ac t i v i t i e s 1. Eq u i p m e n t QU A R T E R L Y PR O G R E S S RE P O R T Su b g r a n t e e : NC St a t e Hi g h w a y Pa t r o l - H a r n e t t Co u n t y F Y l l S H S P - MO A #2 0 1 1 - S S - 0 0 1 1 9 - 1 1 7 7 Fu n d s Ex p e n d e d Pr i o r Quarters: G r a n t Aw a r d : $1 8 5 , 0 0 0 Fu n d s Ex p e n d e d th i s Quarter: Me t r i c Cu r r e n t St a t u s Da t e , cu r r e n t st a t u s (e x . Li s t ne e d s id e n t i f i e d , it e m s in ve n d o r ne g o t i a t i o n , pu r c h a s e d , pl a c e d in se r v i c e , et c . ) FY 1 1 Qt r l y Rp t -H a r n e t t At t a c h m e n t 2. d o c x H a r n e t t Co u n t y Pa g e 1 of 1 I ATTACHMENT C Required NCSHP or Sub-Recipient File Documentation NCSHP or sub-recipient must meet the financial administration requirements in 44 CPR Part 13 and must maintain a file for each homeland security grant award. The files must be available for review by the North Carolina Division of Emergency Management-Homeland Security Branch Staff for site visits, project closeout and future audits. NCSHP or sub-recipient must include appropriate documentation in the file, including but not limited to the following documents: Conditional Grant A ward Letter from Harnett Requesting that State Retain Funds Memorandum of Agreement/Memorandum of Understanding and Supporting Appendices Completed appropriate cost report forms with invoices Page 14 of 14 North Carolina Department of Public Safety Emergency Management Pat McCrory, Governor Kieran J. Shanahan, Secretary Subgrantee NCHSP Project Title(s): Barnett-Lillington Grant Period: 9-01-2011-8-31-2014 Total Amount of Award: $185,000 GRANT AWARD Michael A. Sprayberry, Director Date of Award: 09-01-20 11 Grant No.: 2011-SS-00119 In accordance with the provisions ofFedera1 Fiscal Year 2011 Homeland Security Grant Program, the North Carolina Division of Emergency Management hereby awards to the foregoing Sub grantee a grant in the federal amount shown above. The CFDA number is 97.067 and the North Carolina Division of Emergency Management federal grant number is 20 11-SS-00 119. Payment of Funds: The original signed copy of this Award must be signed by the Official Authorized to Sign in the space below and returned to the North Carolina Division of Emergency Management with an original signed copy of the attached Memorandum of Agreement no later than July 1, 2013. The grant shall be effective on June 1, 2013 and upon final approval by the North Carolina Division of Emergency Management of the grant budget and program narrative. Grant funds will be disbursed (according to the approved project budget) upon receipt of evidence that funds have been invoiced and products received and/or that funds have been expended (i.e., invoices, contracts, itemized expenses, etc.). Conditions: I certify that I understand and agree that funds will only be expended for those projects outlined in the funding amounts as individually listed above. I also certify that I understand and agree to comply with the general and fiscal terms and conditions of the grant including special conditions; to comply with provisions of the Act governing these funds and all other federal laws; that all information is correct; that there has been appropriate coordination with affected agencies; that I am duly authorized to commit the applicant to these requirements; that costs incurred prior to grant application approval will result in the expenses being absorbed by the subgrantee; and that all agencies involved with this project understand that federal funds are limited to a maximum 36-month period. Supplantation: The Act requires that subgrantees provide assurance that subgrant funds will not be used to supplant or replace local or state funds or other resources that would otherwise have been available for homeland security activities. In compliance with that mandate, I certify that the receipt of federal funds through the North Carolina Division of Emergency Management shall in no way supplant or replace state or local funds or other resources that would have been made available for homeland security activities. ACCEPTANCE FOR THE SUBGRANTEE BY: ------------------------------ MAJOR GARY MCNEILL HARNETT COUNTY GRANT AWARD NOTICE: THIS AWARD IS SUBJECT TO THE GRANT SPECIAL CONDITIONS AND FINAL APPROVAL BY THE DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY, DIVISION OF EMERGENCY MANAGEMENT OF THE GRANT PROGRAM BUDGET AND NARRATIVE. MAILING ADDRESS: 4236 Mail Service Center Raleigh NC 27699-4236 www.ncem.org An Equal Opportunity Employer OFFICE LOCATION: 1636 Gold Star Drive Raleigh, NC 27607-3371 Telephone: (919) 825-2500 Fax: (919) 825-2685 Harnett (()UNTY Office of the County Manager www.harnett.org Tommy Burns County Manager August 20, 20 13 William A. (Tony) Wilder Deputy County Manager Joseph Jeffries Deputy County Manager Mr. Michael Daniska PO Box 759 102 E. Front Street Lillington, NC 27546 N.C. Department of Public Safety NC Division of Emergency Management 4236 Mail Service Center Raleigh, NC 27699-4236 RE: FY 2011 Homeland Security Grant ProgTam (HSGP)-Request that State Retain Funds Grant#: 20 11-SS-00 119 Grant amount:$ 185,000.00 Dear Mr. Daniska: As the official authorized to sign for the County of Harnett and having accepted the above- referenced sub gTant by executing the Conditional Grant Award document dated October 15, 2011, I hereby request that the State of North Carolina, Department of Public Safety, Division of Emergency Management, retain One Hundred Eighty Five Thousand Dollars ($185,000.00) ofthe gTantfunds on behalf of the County of Harnett to implement the FY 2011 Homeland Security Grant Program Project (HSGP). I am aware that the N.C. Highway Patrol manages and serves as the strategic facilitator for the FY 2011 HSGP progTam. Therefore, I request that the Division of Emergency Management provide the total amount of the funds retained to the N.C. Highway Patrol to purchase VIPER equipment. The effective date of this Request that State Retain Funds is July 1, 2013. strong roots • new growth Sincerely, Tommy Burns County Manager ph: 910-893-7555 fax: 910-814-2662 Board Meeting Agenda Item Agenda It:em 5-J" MEETING DATE: August 19, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Easement for power for communications tower REQUESTED BY: Amanda Bader, County Engineer REQUEST: Request approval of easement to allow Duke Energy Progress to install power for new communications tower located at the Harnett County Emergency Services Building. The draft easement with material terms is attached. Designate authority for Chairman to sign finalized documents once those documents are received from Duke Energy. COUNTY MANAGER'S RECOMMENDATION: C: \Users\islusser\AppData \Local\Microsoft\ Windows\ Temporary Internet Files\Content. Outlook\VM GRR2BC\agendaform20 13 .doc Page 1 of 1 EASEMENT NORTH CAROLINA HARNETT COUNTY THIS EASEMENT made this ___ day of----------' 20 __ , from HARNETT COUNTY, hereinafter referred to as GRANTOR (whether one or more), to DUKE ENERGY PROGRESS, INC, a North Carolina public service corporation, hereinafter referred to as DEP W I T N E S S E T H: THAT GRANTOR. for and in consideration of the sum of ONE DOLLAR ($1.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, does hereby grant unto DEP, its successors and assigns, the right, privilege, and easement to go in and upon the land of GRANTOR situated in Lillington Township of said County and State, described as follows: containing 10 acres, more or less. and being the land described in a deed from Davidson and Jones Development Company to Harnett County, dated August 12. 1987, recorded in Deed Book 837 Page 881, Harnett County Registry. LESS AND EXCEPT any prior out-conveyances, and to construct, maintain, and operate electric and/or communication facilities thereon consisting of poles, cables, wires, underground conduits, enclosures, and other pertinent facilities within an easement area ten (10) feet wide, together with an area ten (10) feet wide on all sides of the foundation of any DEP enclosure, with the right to do all things necessary, including, but not being limited to, the right: (a) to enter said easement area at all times over the adjacent land to inspect, repair, maintain, and alter said facilities; and (b) to keep said easement area cleared of trees, shrubs, undergrowth, buildings, structures, and obstructions. The center line of the facilities shall be the center line of said easement area. D&P shell net il'lstall facilities outside or said easement 111ea Without obtaining another EASI!!MENT. The general location of the easement area is shown on the sketch attached hereto as Exhibit A and recorded herewith. The final and definitive location of the easement area shall become established by and upon the final installation and erection ofthe facilities by DEP in substantial compliance with Exhibit A hereto. TO HAVE AND TO HOLD said rights, privilege, and easement unto DEP, its successors and assigns, forever. IN WITNESS WHEREOF, GRANTOR has caused this EASEMENT to be signed by its duly authorized officials and its official seal to be hereunto affixed, pursuant to a resolution of its governing body, as of the date first above written. ATTEST: , ___ Clerk HARNETT COUNTY By: ______________________ ___ -------=---:--:---' Chairman, Board of Commissioners (Affix Official Seal) NORTH CAROLINA, COUNTY I, , a Notary Public of------------- County, North Carolina, certify that personally appeared before me this day and acknowledged that he(she} is Clerk of HARNETT COUNTY, and that by authority duly given and as the act of said COUNTY, the foregoing EASEMENT was signed in its name by its ____ Chairman, sealed with its official seal, and attested by self as its Clerk. Witness my hand and notarial seal, this ___ day of----------· 20 __ . Notary Public My commission expires:-------- The foregoing certificate of is certified to be correct. This EASEMENT and this certificate are duly registered at the date and time and in the book and page shown on the first page hereof. Register of Deeds for-------County By:---------Deputy/Assistant N EXHIBIT A Roberts tafford CountyofH arnett (Harnett C :i ~ ""'( ' ;{ ~- ounty Ern ergency S . ervtces) Novie f\11'! .r tor, 1-----------------"-T------------- PROGRESS ENERGY CAROL IN AS INC. 0--) -) --u---u-- IVD ~ riLE NAML: lEGEND Propertx Une ([Proposed Overhead facilities ([ Existing Overhead Foct7itios Proposed Pole and Anchor Existing Pole and Anchor fl.' Proposad Underground Factlitias ([Existing Underground Facilities Existing/Proposed Enclosure Proposed 5/reel Light Other Right of Woy Edges of Roods, etc. RALE!C:,..J, N C. ' -----·--.. -.. -· ----~g_coft'on of Pt'C. Inc. R/W -··---- Across Pro~ertr.. a!__ ___ _ ___ County_ of Harnett Locotion Edwards Bros. Dr .... -- Scalf'. ms----.-~~_D;;-1~-July 11401 Drawn.~-~-W1gg:t_~~ Checkecl·-----· Approved ________ , .. __ Dwq. N,:. ________ _ {)A T[': nME: Board Meeting Agenda Item Agenda Ite:tn 5 -f< MEETING DATE: August 19, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Operational & Pretreatment Wastewater Agreement with the Town of Angier REQUESTED BY: Steve Ward, HCDPU REQUEST: This is a formal request for the Board to appove an operational and pretreatment wastewater agreement with the Town of Angier. The Town of Angier has already approved the agreement. The agreement sets the standards for which HCDPU will manage the Town's wastewater pretreatment program as required by NCDENR. A copy of the agreement is included for your review. Please place this item on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfilel \Puusers\sward\My Documents\Angier\Angier Operational & Pretreatment Agreement Agenda Request 8-7-13.doc Page I of 1 STATE OF NORTH CAROLINA HARNETT COUNTY OPERATIONAL & INTERJURISDICTIONAL PRETREATMENT AGREEMENT THIS AGREEMENT made and entered into this the 6th day of August 2013, by and between the TOWN OF Angier, a municipal corporation organized and existing under the laws of the State of North Carolina (hereinafter referred to as "Angier"), and the COUNTY OF HARNETT, a body politic, organized and existing under the laws of the State of North Carolina (hereinafter referred to as "County"). WITNESSETH: THAT WHEREAS, these parties are engaged in providing wastewater treatment and/or collection services in accordance with state and federal laws and regulations; and WHEREAS, Angier provides and maintains a wastewater collection system over which Angier controls the use and connections thereto; and WHEREAS, the County, also referred to in this document as Harnett County Department of Public Utilities (HCDPU) provides and maintains a multi-jurisdictional wastewater collection system and wastewater treatment facilities (North Harnett Regional Wastewater Treatment Plant, hereinafter referred to as NHRWWTP), in accordance with the NPDES Permit Number NC0021636, Spray Irrigation Permit Number WQ0028562, Collection System Permit Number WQCS00166; and Residuals Land Application Permit Number WQ0007066. WHEREAS, Angier and the County have previously entered into an existing agreement, dated July 17, 2006 that requires an operational agreement for the treatment of wastewater by the County that is generated from Angier. Said agreement recognizes that a Pretreatment Program will be implemented by the Town should an industry locate within the Town's jurisdiction and request connection to the Town's waste water collection system. After review and numerous meetings with the Town, it has been determined that a Categorical Industry does in fact exist in the Town's jurisdiction. WHEREAS, the County is identified by the North Carolina Department of Environment and Natural Resources and the United States Environmental Protection Agency as being responsible for the Publicly Owned Treatment Works (POTW); North Harnett Regional Wastewater Treatment Plant and the County owned sewer collection system that serves it; and WHEREAS, the County is required by the state and federal regulations to control all non- domestic wastewater discharges into the NHRWWTP by development and implementation of a pretreatment program; and WHEREAS, the North Carolina Department of Environment and Natural Resources is requiring an inter-jurisdictional pretreatment agreement, with each local jurisdiction served, for the implementation and enforcement of the pretreatment program, by HCDPU, in accordance with 40 CFR Section 403 of the Federal Regulations. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: Article I Pretreatment and Surcharge Program Agreement Section A-Pretreatment Program 1) The County agrees to provide, implement, and maintain an approved pretreatment program as required by state and federal laws and regulations for the control of non-domestic discharges, in accordance with 40 CFR Section 403 of the Federal Regulations. 2) HCDPU will administer the Pretreatment Program for the Town of Angier. The pretreatment program means the implementation of Industrial Waste Survey activities, SIU determination, SIU permit issuance, sampling and monitoring of permitted SIU discharges, SIU facility inspections, SIU permit and SUO enforcement, issuance of Authorization to Construct for SIU wastewater discharges, pretreatment program reporting to the State, slug/spill control, illicit discharge monitoring, high strength waste surcharge program and industrial site development and building construction plans. As part of the pretreatment program, the County's Sewer Use Ordinance, which shall be amended as necessary to remain consistent with state and federal regulations, contains the conditions and limitations to be met by each non-domestic discharger including federal and state pretreatment standards. This program allows the County to deny or conditionally approve new or increased contribution of pollutants and to establish requirements for new or existing sources. General or Local permits may be issued by HCDPU for non SIU users who may have the potential to negatively impact the NHRWWTP permit compliance. The County's Sewer Use Ordinance establishes the requirements for filing an Industrial Discharge Permit Application/Survey to discharge non- domestic wastewater into the NHRWWTP. The County's Sewer Use Ordinance also establishes the following authorities: a) Requires existing non-domestic users to develop a compliance schedule for the installation of technology necessary to meet current pretreatment standards and to submit self-monitoring reports. b) Gives the staff of the Harnett County Department of Public Utilities (HCDPU) the authority to carry out inspections, surveillances and monitoring procedures necessary to determine compliance. This shall include the right to enter a non-domestic user's premises to examine records of monitoring activities. c) Allows the County to seek injunctive relief for noncompliance and to seek and assess civil penalties for noncompliance. d) Gives HCDPU the authority to halt or prevent any discharges that present. or are likely to present an imminent danger to health, the environment, or that threaten to interfere with the operations of the NHR WWTP. e) Items (a) through (d) above shall not be interpreted as exclusive and, specifically, shall not be interpreted as preventing or restricting Angier from exercising the same rights, privileges, and/or immunities pursuant to their ordinance. 3) The Town of Angier agrees to modify their SUO to read "All Industrial or Non-Domestic dischargers within their boundaries, new or existing, that will discharge to North Harnett Regional will fall under the regulations of the HCDPU Pretreatment Program and Harnett County Sewer Use Ordinance. 4) Appendix A will set forth the allocation of capacity pursuant to the Agreement dated July 17, 2006 between Angier and the County. This 2011 agreement will require that the County be notified of any changes, or proposed changes, to the wastewater discharged by Angier to the County, such as applications from new non-domestic users or an application/request from an existing industrial user that shows the potential for a changed discharge. These applications will be referred to HCDPU for evaluation. 5) Angier agrees to require, by ordinance, that all non-domestic dischargers to its collection system, existing and future, file an Industrial Waste Survey (short form) with HCDPU and to comply with all other provisions of the County's Sewer Use Ordinance until such time that the Town of Angier has developed a State Approved Pretreatment Program of their own. 6) Angier agrees to provide HCDPU, upon request, any and all records relating to water use and wastewater discharges by non-domestic dischargers connected to Angier's wastewater collection system. 7) Angier agrees to control, as provided for in Angier's Sewer Use Ordinance, connections to its wastewater collection system so that all connections meet the requirements of Angier's Sewer Use Ordinance. The Town of Angier will operate and maintain their wastewater collections system, including meeting the requirements of their collections system permit and Fat, Oil and Grease control program. Procedures for approving non-domestic connections to the sanitary sewer system are summarized in Appendix B below. 8) The staffs of Angier and HCDPU shall agree upon the day-to-day procedures for the implementation of this agreement. HCDPU's staff shall put the agreed upon procedures in writing and submit to Angier's staff for concurrence. Procedures proposed by HCDPU are summarized in Appendix A below. 9) New Industrial Users, or existing Industrial Users requesting a modification to their existing permit that discharge substances not listed or allocated in Appendix A and all Significant Industrial Users that propose to discharge substances not listed or allocated in Appendix A shall be required to submit an Industrial Discharge Permit Application/Survey directly to HCDPU. The County may have to update the existing headworks analysis prior to establishing a wasteload allocation to Angier. HCDPU will notify Angier of these findings or proposed changes. The County reserves the right to issue a new or modify the existing wasteload allocation for Angier for any constituents of concern. Any changes requested or required by HCDPU will have to be justified by HCDPU. If HCDPU needs to impose any special conditions upon a specific discharger, such as the requirement to equalize flow, HCDPU will notify the discharger and shall include these special conditions in the permit Section B-Surcharge Program The County shall include in the Sewer Use Ordinance the allowable Local Limits for BOD, TSS, NH3, Total P and other parameters as required or deemed necessary. Provided the NHRWWTP has adequate capacity and the capability to comply with their NPDES Permit, a non-domestic discharger may be permitted to discharge in excess of the design limits provided a surcharge is paid and there is no adverse impact on the treatment plant or its operation. Section C-Compensation 1) HCDPU will establish the basis for a Surcharge Rate Structure specific to wastewater received from Angier and monitored at the Angier metering station(s) where the County's wastewater interceptor originates. This Surcharge Fee Structure will be consistent with current state and federal regulations. HCDPU will review and update the surcharge rate as necessary to comply with the ordinance and to recover all the cost incurred by the excess loadings (e.g. Surcharge Fees). Any proposed changes and modifications to the Surcharge Rate Structure will be reviewed with Angier before adoption. 2) HCDPU will invoice Angier in the amount $5250.00 for Pretreatment sampling and program administration in July of each fiscal year. The county reserves the right to adjust these costs annually and will provide documented time and costs associated as justification. 3) In the event Angier exceeds the yearly mass loadings set forth in Appendix A, the county shall calculate and invoice for these excess loadings. Payment shall be due within 30 days from the billing date. Article II Remedies For Non-compliance 1) Angier agrees to reimburse and hold harmless the County from all costs and damages to treatment works or disruption of treatment processes or operations, including costs for sludge disposal, which may result from any act or omission by Angier not in accordance with this Agreement. 2) The County and Angier agree to not accept any wastewater from any source, domestic or non-domestic, whose facilities do not meet all State requirements concerning obtaining and holding a valid permit prior to construction or whose permit has been revoked by the County or Angier. 3) HCDPU will develop a surcharge schedule for exceeding the local limits of any pollutant. Angier will be subject to these charges, as described in Section C of the Agreement. 4) In the event Angier and/or the County fail to comply with any of the terms of this agreement, the County and/or Angier may initiate appropriate action for damages or for specific performance for compliance with the terms hereof. Article III Section A-Duration of Agreement This Agreement is effective as ofthe day and year first above written and, unless amended or modified as set forth in Paragraph III B hereinafter, shall remain in effect until July 17, 2046. Action to review, renew, and/or extend this Agreement, as written or as appropriately modified, shall require action by both respective governing bodies of the County and Angier on or before December 1, 2041, or until such time that Angier develops their own state approved Pretreatment Program. Section B-Method of Amendment/Termination of Agreement This Agreement may be amended or terminated only by a vote of the majority of the members of each ofthe respective governing boards of the County and Angier: Section C-Warranties The County and Angier hereby warrant and represent that: a) Execution of this Agreement and full performance of its own obligations hereunder is fully authorized by law; b) Each has complied or will comply with all procedures necessary to render its execution of this Agreement and the performance of its obligations hereunder as valid, legal and binding acts of the County or Angier, respectively. Section D-Miscellaneous The County and Angier further say that: a) No failure or delay in exercising any right hereunder on the part of either party shall operate as a waiver thereof, nor shall any single or partial exercise by either party of any right hereunder preclude any other further exercise thereof or the exercise of any other right; b) Except as modified by separate written agreement ofthe County and Angier and/or termination as provided herein, this Agreement shall be binding upon and endure to the benefit of the County and Angier, and their respective successors and assigns; c) Either party perceived to be in violation of this agreement by the other shall be notified in writing of the perceived violation by the other and given 10 days from the receipt of such notification to cure any such violation. Said notice shall be hand delivered to the Director of HCDPU or the Town Manager of Angier. d) Neither party shall be liable to the other for violation of this agreement when such violation is proximately caused by force majeure whether by act of nature or person. IN WITNESS WHEREOF, the parties have executed this agreement in duplicate originals, following due and proper approval by their respective governing bodies in official session. By: -----------------------Attest: ____________ _ Jim Burgin, Chairman Margaret Wheeler, County Clerk Harnett County Board of Commissioners By: Mayor, Town of Angier APPENDIX A PRETREATMENT: DAY-TO-DAY PROCEDURES 1. This agreement has provided for certain conditions. Parameter BOD TSS NH3 Total P Chromium Mercury Cadmium Cyanide Zinc Arsenic Copper Lead Nickel Silver a. May have discharge limits based upon design capacities, headworks analyses, purchased allocations, existing treatment capacities and historical issues or concerns, b. May have additional requirements or limitations as necessary to protect the sewer system and treatment facilities, c. May have monitoring, reporting and other such requirements as necessary to meet Federal and State regulations and the objectives of the HCDPU Pretreatment Program. Local Limits and Allocation Table Local Limit (mg/1) Flow Allocation LBS/Day Yearly Mass Load 250 1.08 2,251.800 821,907.000 250 1.08 2,251.800 821,907.000 25 1.08 225.180 82,190.700 6 1.08 54.043 19,725.768 0.05 1.08 0.450 164.381 0.0003 1.08 0.003 0.986 0.003 1.08 0.027 9.863 0.015 1.08 0.135 49.314 0.175 1.08 1.576 575.335 0.003 1.08 0.027 9.863 0.061 1.08 0.549 200.545 0.049 1.08 0.441 161.094 0.021 1.08 0.189 69.040 0.005 1.08 0.045 16.438 Due to the presence of a Categorical Industry that will have a limit on Oil and Grease, Angier will also be required to meet a numerical Oil and Grease Limit of 200 mg/1. Compliance will be based on monthly sampling from the meter vault(s) located in Angier. These limits may change with the addition of any new SIU located in the jurisdiction that is tributary to the North Harnett Regional WWTP. S h F nrc arge ees Parameter BOD TSS NH3 Total P Price/LB $0.15 $0.05 $1.46 $12.16 2. HCDPU will administer the Pretreatment Program for the Town of Angier to include the issuance and implementation of a Categorical Industrial User Permit for the KIDDE Company located on Junny Road in accordance with Federal and State Pretreatment Standards. 3. ANGIER will notify HCDPU within 6 hrs of any known slug loads, discharges of highly hazardous wastes or other materials that present a life or health hazard to HCDPU employees and/or may have a significant impact on the sewer system and/or treatment facilities. 4. HCDPU shall develop and maintain Headworks Analyses for the wastewater treatment plants. A new HW A must be completed every 5 years and submitted to the State for approval. 5. HCDPU will maintain an Allocation Table, pursuant to the NPDES pennit, which summarizes the results of the HWA and the limits from all of the IUPs. Permitted IUP loadings for each parameter or pollutant cannot exceed the treatment capacity of the plant as determined by the HW A. 6. HCDPU shall continue on-going IWS activities and conduct an Industrial Waste Survey of the service area under its jurisdiction (which includes the Town of Angier) every 5 years and submit Summary Tables to the State for approval. 7. HCDPU shall develop and implement a State approved Long Term Monitoring Plan (LTMP) for data collection to be used in the HW A for the development of specific pretreatment local limits. 8. HCDPU shall maintain an Enforcement Response Plan for handling noncompliant users. 9. HCDPU shall publish annually a list of Significant Industrial Users in their jurisdiction that were in Significant Noncompliance with pretreatment standards in the IUP and/or SUO during the previous 12 month period. 10. HCDPU shall maintain for a minimum of3 years (or longer as required by State and Federal Regulations) records of monitoring activities and results and other records of industrial impact on the wastewater treatment plant. 11. HCDPU shall maintain adequate legal authority through the SUO in order to implement the pretreatment program. APPENDIXB PROCEDURES FOR APPROVING NON-DOMESTIC CONNECTIONS TO THE SANITARY SEWER SYSTEM 1. Once the non-domestic facility has contacted the Town of Angier for a connection to discharge wastewater into the sanitary sewer system, the town shall require the facility to complete an Industrial Waste Survey (short form) and instruct the facility to send the completed survey: HCDPU Pretreatment Unit PO Box 1119 Lillington NC 27546 2. HCDPU will review the completed Survey and if the industry meets any of the following criteria: a. Is a categorical industry, b. Meets the criteria to be classified as a Significant Industrial User, or c. The waste stream contains pollutant(s) not listed or allocated in Appendix A above, then HCDPU will notify the Town and contact the facility directly. (HCDPU may require additional information, (such as the Industrial Waste Survey/Application long form) revise the headworks analysis, modify the jurisdiction's allocations, or require specific conditions or pretreatment as necessary to meet the requirements of the County's Pretreatment Program and Sewer Use Ordinance.) HCDPU will issue the IUP to the industry, as applicable. 3. If the permit request is denied by HCDPU, the Town and/or facility will be allowed to appeal the decision or request a hearing in accordance with Section 4.2h ofHCDPU's Sewer Use Ordinance. Note: These same procedures should be followed for additional connections or changes in loadings or flows from existing industries. Industrial Waste Survey (short form) This form has been sent to your business to determine types and sources of wastewater that are entering the North Harnett Wastewater Treatment Plant. This form must be completed in accordance with section ___ of the Harnett County Sewer Use Ordinance. Our Sewer Use Ordinance can be examined during normal business hours at the address listed below. If you have any questions or concerns while completing the form please contact HCDPU Pretreatment Unit at 910-893-2424. N arne of Business Address City/State/Zip Code----------------------------- Telephone: Fax: Number of Employees ______ _ What Standard Industrial Classification (SIC) Code(s) do you report under? ____ , ----'----' Briefly describe your business include products manufactured or services performed Please list all water uses and approximate volume used in gallons per ay oreac d fl h . 1 d' f; use, me u mg acility wa shdown water. Water Use Volume Used (gallons per day) Process: Facility Wash down Domestic(bathrooms, cafeteria) Total: Our Sewer Use Ordinance requires that an Authorized Representative of the User sign all reports to the Sewer Authority. Authorized Representative is defmed as a Person responsible for Principle Business decisions or other policy decisions for the facility. To the Best of my knowledge the information on this form is true and accurate, Signature. ______________ Date _______ _ Title Return this form within 30 days to: HCDPU Pretreatment Unit PO Box 1119 Lillington NC 27546 910-893-2424 Failure to return this form is enforceable in accordance with the Sewer Use Ordinance. Board Meeting Agenda Item Agenda Item S-L MEETING DATE: August 19,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Resolution Authorizing DWSRF Loan for the West Central Transmission Project REQUESTED BY: Steve Ward, HCDPU REQUEST: This is a formal request for the Board to approve the attached resolution authorizing HCDPU to apply for a Drinking Water State Revolving Fund loan in the amount of approximately $4,800,000 to fund the West Central Transmission Project. The resolution designates Harnett County Manager Tommy Bums as the authorized official for the County. A copy of the resolution is attached for your review. Please place this item on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfilel \Puusers\sward\My Documents\ West Central Transmission\DWSRF Loan Resolution Agenda Request 8-7-I3.doc Page 1 of 1 RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS, WHEREAS, WHEREAS, The Federal Safe Drinking Water Act Amendments of 1996 and the North Carolina Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of drinking water system improvements, and The County of Harnett has need for and intends to construct a drinking water system project described as the West Central Transmission Project to alleviate pressure and supply problems, and The County of Harnett intends to request state loan assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT: That County of Harnett, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State loan award. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the County of Harnett to make scheduled repayment of the loan, to withhold from the County of Harnett any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That Tommy Burns (County Manager), the Authorized Official, and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan to aid in the construction of the project described above. That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the ____ day of ______ , 2013 in Lillington, North Carolina. James A Burgin, Chairman of the Board CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting Clerk to The Board of the County of Harnett does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the (name of governing body of applicant) duly held on the __ day of ____ _ 2013; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ____ _ 2013. Board Meeting Agenda Item Agenda Item 5-M MEETING DATE: August 19, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Utilities Writeoffs for 2nd Qtr 2013 REQUESTED BY: Steve Ward, HCDPU REQUEST: Enclosed are the delinquent accounts determined to be at write-off status for the second quarter of2013. All of these accounts have been delinquent for more than three years and total $16,254.99. The facilitation ofthese write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $456,000 in bad debt previously written off through the Debt Setoff Program. Please place this request on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfilel \Puusers\sward\My Documents\collections\writeoffs 2nd-qtr 20 13.doc I ofl Page HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS JUNE 2010 NAME ACCOUNT# NOTES -------------- ACTION INVESTMENT GROUP 147659-60247 FORECLOSED AGUILERA, CHRISTY H 143193-42424 RET BILL -------- ARCHER, BELINDA 69343-75437 ARLOTTA, TERESA L 108187-36547 RET BILL BALCH, CRYSTAL 146803-4977 RET BILL -----. --- BARRETT, SHAWNTA 146451-58590 RET BILL BASS, JAMES M 76667-66230 BEASLEY, ERIC WORTH 7219-70372 BANKRUPT BEASLEY, JOHNNY MAC 96487-82204 BELL, FELICIA 83053-8284 BENSON, DANIEL 148913-71475 RET BILL BEZGELA, SANDRA 73999-10193 BLACK, JANIE W 16087-71637 BLACKMAN, ANITA 126995-19053 BLAND, LATOYA 147733-76127 RET BILL BROWN, BLAKE 14 7273-86820 RET BILL BRUCE, LAWRENCE 139089-23407 RET BILL BYNUM, MICHELLE D 136083-3738 BYRD, CATHERINE 95119-43672 CARNEGIE, JIMMIE LEE 127859-75382 CARPENTER, CHERYL 143585-17234 CHAPMAN, DEAN 146255-41698 RET BILL CHUBET, DIANE 140533-70928 COCKER-SIMPSON, REBECCA 144639-4501 COKER, JOSHUA 152545-70791 COLLINS, AMY 76693-69509 COPLEY, APRIL 1109-7136 COVAULT, MARK 146323-5967 CRAWFORD, JOSEPH 120023-48173 RET BILL CREWS, ANDRE 147317-4332 LEAKS CURRY, RENEE 30317-23785 RET BILL DARDEN, WILLIE 131137-10186 RET BILL DAVIS, JOANNE H 17761-695 DELANEY, JERMIAH 131795-73446 RET BILL ~- DELONG, DANIEL B 147773-1318 DOWDY, SAKIA 142119-51276 DUPREE, KENNETH 144655-32337 EARN-EST, BRANDl 134791-4490 RET BILL EBANKS, ERICA 137791-43313 RET BILL -EBE, BILLIE JO 145497-45458 ELLIOTT, ANTHONY 143875-61014 ELLIS, SERENA 138899-681 09 ENNIS, JO 29917-56641 EZELL, JOHN 81433-81322 FAIRLEY, JOSHUA 116667-8398 RET BILL FOUGERE, BARBARA 107955-64057 RET BILL GALLMON, CHRISTAL F 146939-5024 RET BILL GAMBREL, JAMES 148849-4196 GARCIA, BEATRICE E 144133-1255 RET BILL Page 1 BALANCE TO WRITE-OFF $285.08 $19.99 $17.79 $104.87 $72.24 $44.00 $135.60 $373.09 $277.13 $38.61 $24.36 $7.50 $49.34 $88.41 $17.11 $90.80 $55.05 $49.40 $39.24 $149.75 $28.06 $41.06 $23.05 $11.05 $173.66 $45.28 $270.00 $67.56 $18.61 $1,115.26 $434.39 $29.44 $16.91 $29.78 $42.23 $50.11 $129.15 $450.71 $33.17 $54.06 $131.03 $181.25 $22.50 $49.33 $33.20 $15.53 $17.69 $237.57 $207.16 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS JUNE 2010 NAME ACCOUNT# NOTES GAUDETTE, RANDY --------- RET BILL 130211-71640 GAUTIER, LLOYD R 147829-23971 RET BILL GENTRY, BRANDY -------- 146505-61 779 GILCHRIST, BRANDON 142463-76494 -" ---- GILL, REBA 119167-76511 RET BILL GOMEZ JR, JOSE A 145333-85026 GRAHAM, DARRELL 65085-51109 RET BILL - GREENE, JOSHUA 115233-51263 GRIFFIN, BRENDA 140233-23687 GUADALUPE, MA MERCEDES 148491-43588 RET BILL HALCOMB, MELISSA C 119291-64854 HANNAH, DAWN ALISON 32161-25308 HARRINGTON, GINGER 74941-19506 RET BILL HARRIS, KEITH 140067-58592 HEINGARTEN, JOSEPH 141433-9365 HELSHAM, PATRICIA 147087-8474 HERNANDEZ, ALBERT A R 145577-27040 HICKS, MARGARET 55805-35677 HOLDER, WILLIAM 135691-16996 HOLLAND, CHERYL 148737-85044 HOLLEMAN JR, RONNIE 127065-61586 RET BILL HOWELL, TIMOTHY 141519-84735 RET BILL HOWELL, WAYNE 149519-43227 RET BILL IVEY, BOBBY 138301-37244 JACKSON, CHARLENE L 7 4691-23715 RET BILL JACKSON, TASHA 49519-76172 JARQUIN, LUCIA 148995-66011 JERNIGAN, FRANKLIN C 87687-79839 JIMENEZ, KELLY 149219-43073 JOHNSON, MICHAEL 1 05553-24229 RET BILL JOHNSON, MICHAELS 148475-65605 JONES JR, WILLIE H 143341-4 7621 RET BILL KENAN EST ATE, JOHN F 85039-1218 RET BILLIDEC'D KING, JASON 146315-77704 LAKE, JAMES 129121-49262 LAKE, MARK 118457-75429 RET BILL LANDRETH, JACQUELINE 146901-5271 RET BILL LEE, TIMOTHY 13306 7-60941 LESTER, MARY 34905-68237 RET BILL LOWAN, JOHN 140675-84687 LUCAS, MAGGIE 137911-74392 LYNN, LISA 147115-9045 RET BILL MAHNKE, JASMIN CAROL 132317-9552 MARSH, LAURA 13545-61 564 MARTIN, DONNA 119671-59346 RET BILL MATTHEWS, CINDY 110621-84638 MAYNARD,K MARY 1 07953-36488 MCARTHUR, KATHY 138759-36213 RET BILL MCARTHUR, PATRICIA F 20241-52835 MCAULEY, LEVI 31245-73643 Page 2 BALANCE TO WRITE-OFF $55.00 $189.79 $29.83 $30.33 $64.58 $327.73 $216.25 $122.50 $97.85 $97.70 $27.50 $92.50 $17.61 $47.50 $13.78 $20.00 $59.46 $31.05 $38.65 $244.30 $32.80 $88.59 $28.79 $115.21 $81.99 $412.94 $28.74 $90.07 $35.20 $18.20 $31.16 $75.21 $252.50 $56.34 $13.18 $36.23 $28.92 $132.70 $146.66 $272.93 $20.36 $39.25 $17.49 $40.59 $11.98 $39.61 $14.23 $4.18 $60.68 $401.59 ' . HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS JUNE 2010 NAME ACCOUNT# NOTES MCELVEEN, CLIF-F 34725~4451 RET BILL MCKENDRICK, JILLIAN 147109-47570 --~-- MCLAUGHLIN, TONYA 144973-4508 MCNEILL, BARBARA HAYES 68495-57249 MIKA, DUANE 101789-2958 MILES, JEANETTE 4823-74587 MILLIGAN, VONDA K 130055-23433 MOORE, TONI CAROL 2098 7-18408 RET BILL MORRIS, ROGER 31827-23607 NAKUKU, BENJAMIN 117637-56797 NANCE, JEVAIL 26989-43057 NEELY, HOWARD E 135943-4885 NEWTON, CARL TON 147911-17811 RET BILL NICHOLS, NANCY RAE 65421-42396 O'NEAL, JANET 27705-45178 ORNOWSKI, KATHLEEN 130973-51087 OWENS, JAMES P 144733-84165 RET BILL PEET, SCHERRIE 141865-51103 PENN, KEVIN 92939-24823 PEREZ, BARBARA 146093-76085 RAMSEY JR, RICHARD 125047-67344 RANGEL, NOSE CARRILLO 147441-5380 RECKLER, DOROTHY P 11461-51 314 RET BILL RETORIEK, WILLIAM 137909-48604 REYES, NOE MANEUL M 140557-74549 RET BILL RICKS-BROWN, CHASIKA 130823-3345 ROBERTSON, JONATHON 140585-63872 RYALS, JULIAN L 100167-39204 SANDERS, RENEE 145851-81460 SAWYER, ELIZABETH 123185-22657 SEGURA, GAVINO ARRIZON 140935-60905 RET BILL SERRANO, RUBEN 145949-71944 SHUPING, AMBER 135925-5027 SLOCUM, APRIL 143865-8017 4 RET BILL SNUDDEN,MELISSA 142711-51385 RET BILL SNYDER, TAMMY 146329-44393 SOTO, ANTHONY 125825-36328 SPEARMANJ, EDWARD 56923-57886 STOKER, CHARLENE 72601-37769 DECEASED STROUD, TRACY 44183-67647 TAYLOR~ JOHN ROBERT 6957-3068 RET BILL THOMAS, MARY 111649-84 772 ftoWER, CANDACE 132689-1268 TOWNSEND, BRITTANY 144849-70563 RET BILL TURNER, TUSHANDA 29107-65895 VANN, WALTER K 517 49-19633 VERA, ORLANDO S 143755-19059 VINSTON, WiLLIS 45675-58891 WATKINS, KENNETH A 39073-38066 WEBB, BOBBY G 50223-76282 Page 3 BALANCE TO WRITE-OFF $44.39 $28.46 $432.28 $32.69 $132.61 $19.55 $15.67 $66.47 $87.44 $13.35 $116.17 $325.66 $196.21 $111.05 $375.00 $11.83 $31.44 $10.59 $17.19 $34.32 $315.61 $33.50 $122.50 $31.05 $156.16 $99.35 $64.04 $20.00 $34.02 $40.16 $58.52 $16.91 $18.72 $75.55 $202.01 $96.00 $317.78 $157.39 $31.39 $7.94 $23.87 $68.40 $133.8-6 $117.27 $30.05 $44.63 $86.45 $7.56 $104.28 $12.56 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS JUNE 2010 NAME WELLINGTON, SYLVIA WEST, CHELLISHIA B WILLIAMS, FRANCES WILLIAMS, TERESA WILLIS, DRAYA WILSON, ANGELA WILSON, ANTHONY WILSON, WALTER E WOOD, RALPH M WYNN, JESSICA ACCOUNT# 140919-68510 142137-76086 38757-41790 66487-23634 146349-60762 142457-23613 143903-7 4931 77795-68505 1 0984 7-84490 139227-7937 Page 4 NOTES RET BILL RET BILL TOTALS: BALANCE TO WRITE-OFF $39.85 $31.20 $273.49 $66.93 $232.18 $147.24 $51.90 $145.07 $244.35 $42.61 $16,254.99 Agenda I tern ~ A RESOLUTION HONOruNGTHECITYOFDUNNFOR WINNING THE 2013 ALL-AMERICA CITY A WARD THAT WHEREAS. in March 2013 the leadership of the City of Dunn submitted an All-America Citv application to the 1\ational Civic League for America's oldest and most prestigious recognition award; that in its 64ih year. the All-America City A \Vard is given to ten communities in the United States for outstanding civic impact and action planning; and WHEREAS, the City of Dunn was chosen as one of20 finalists to compete for the All-America City Award in Denver, Colorado; that a contingent of 71 Dunn representatives made the trip to Denver and submitted its group presentation on June 15. 2013 before the National Civic League jury panel; the presentation's central theme of "public private partnerships" emphasized the following three community driven projects: ( 1) How the Dunn City Council, Harnett Health and Harnett County partnered to consolidate and improve health care for the region; (2) How the Downtown Dunn Development Corporation, the Dunn City Council and downtown Dunn business and property owners worked together to conclude a ten year downtown revitalization project; (3) How the Dunn Police Department and citizen volunteers established the Dunn Police Athletic/Activities League, nationally known as PAL, which offers sports, tutoring, mentoring and community service programs together with a learning center and performing arts classes for the youth of the Dunn area; and WHEREAS, as a result of its excellent application and a well prepared, diverse and spirited presentation, the City of Dunn was named a 2013 All-America City Award winner; that this award was the second All-America City A ward for the City of Dunn which previously won the award in Chicago in 1989; and WHEREAS, the City of Dunn has demonstrated its innovation, inclusiveness, civic engagement, and cross- section collaboration in describing its successful efforts to address local challenges; these efforts have been aptly recognized by the National Civic League's award to the City of Dunn of the All-America City designation, and those same efforts are also recognized and applauded by the fellow citizens of Harnett County. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that the leadership and citizens of the City of Dunn and all the participants in the 2013 All-America City application and presentation are hereby commended and honored for their vision, hard work and community spirit in establishing an impressive body of work and then presenting the same in a cogent and convincing manner which resulted in the receipt of the 2013 All-America City A ward. Duly adopted on this the nineteenth day of August, 2013. AUGUST 19, 2013 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Agenda Item 8 We need members on this committee. Members receive mileage reimbursement as claimed. BOARD OF ADJUSTMENT We have two vacancies for alternate members on this board for District 1 and District 4 DANGEROUS DOG COMMITTEE We have a vacancy on this committee that will need to be filled by an attorney in the County. FAYETTEVILLE TRANSPORTATION ADVISORY COMMITTEE (FAMPO) Commissioner Joe Miller would like to withdraw :from serving on this Board. He has not attended any meetings. Mark Locklear, Planning Services, serves on the Technical Coordinating Committee for F AMPO. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES We have a vacancy for an at-large member on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 3. Bryan Avery recently resigned recently. We currently have a vacancy for a regular member in District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. SAND HILLS CENTER BOARD Sandhills Center Board requests the appointment of Elaine Hayes and Gary House to serve on this Board. Sandhills Center Board requests the appointment of Gary House to serve on the County Commissioner Advisory Board for Sandhills Center. #-pit~ ~ &:J±cvclv.oi._# Page 1 -Appointments Gina Wheeler To: Subject: Bynum, Sherry RE: Elaine Hayes From: Bynum, Sherry [mailto:sherryb@sandhillscenter.org] Sent: Wednesday, August 14, 2013 11:18 AM To: Gina Wheeler Cc: Tommy Burns; Gary House -outside; Whitt, Victoria Subject: RE: Elaine Hayes • Pat Cameron and are no longer on our Board (because they are associated a contracts • Louise term September 2013. effective August one for to two term (3) year terms. is County on serve on has to serve. need to is (122C-118.2-There is established a county commissioner advisory board for each catchment area, consisting of one county commissioner from each county in the catchment area, designated by the board of commissioners of each county. The county commissioner advisory board shall meet on a regular basis, and its duties shall include serving as the chief advisory board to the area authority and to the director of the area authority on matters pertaining to the delivery of services for individuals with mental illness, intellectual or other developmental disabilities, and substance abuse disorders in the catchment area. The county commissioner advisory board serves in an advisory capacity only to the area authority, and its duties do not include authority over budgeting, personnel matters, governance, or policymaking of the area authority. (b) Each board of commissioners within the catchment area shall designate from its members the commissioner to serve on the county commissioner advisory board. Each board of commissioners may determine the manner of designation, the term of service, and the conditions under which its designee will serve on the county commissioner advisory board.") Let me if have Sherry Bynum Administrative Assistant questions. 1 910-673-7107 From: Bynum, Sherry [mailto:sherryb@sandhillscenter.org] Sent: Wednesday, August 14, 2013 9:03 AM To: Gina Wheeler Subject: RE: Elaine Hayes who out soon so you can get on Does any of is make sense? Sherry Bynum Administrative Assistant 910-673-7107 CONFIDENTIALITY NOTICE: This message and any attachments included are from Sandhi !Is Center LME and are for sole use by the intended recipient(s). The information contained herein may include confidential or privileged information. Unauthorized review, forwarding. printing, copying. distributing, or using such information is strictly prohibited and may be unlawful. If you received this message in error. or have reason to believe you are not authorized to receive it please contact the sender by reply email and destroy all copies of the original message. Please be advised that any e- mail sent to and from this e-mail account is subject to the NC Public Records Law and may be disclosed to third parties. ****To report fraud. waste and abuse. call the Medicaid tip-line at1-877-DMA-TIP1 (1-877-362-8471 ). Your call will remain anonymous. CONFIDENTIALITY NOTICE: This message and any attachments included are from Sandhills Center LME and are for sole use by the intended recipient(s). The information contained herein may include confidential or privileged information. Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful. If you received this message in error, N have reason to believe you are not authorized to receive it please contact the sender by reply email and destroy all copies of the original message.**** Please be advised that any e-mail sent to and from this e-mail account is subject to the NC Public Records Law and may be disclosed to third parties.***' To report fraud, waste and abuse, call the Medicaid tip-line at1-877-DMA-TIP1 (1- 877-362-8471). Your call will remain anonymous. 2 Board Meeting Agenda Item Agenda Itetn 'J MEETING DATE: August 19, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Final Adjusting Change Order for Sanford Contractors/Fort Bragg Wastewater Project REQUESTED BY: Steve Ward, HCDPU REQUEST: This is a formal request for the Board to approve an increasing final adjusting change order in the amount of $506,246.80. The majority of additional funding required for this change order resulted from an aerial crossing of Jumping Run Creek along Hwy 210 at the Cumberland and Harnett County line. The crossing was necessitated by the inability of the contractor to bore under the bridge/culvert at the creek due to steel pylons located beneath the culvert. Additional final quantities and an added pump station bypass along Shady Grove Rd were the other cost items that contributed to the change order. A summary of the change order is included for your ·review. This change order and others in this project are funded entirely by Fort Bragg through a project contingency fund negotiated prior to project construction. Please place this item on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: C:\Users\sward\Desktop\Fort Bragg\CLIN 0003 Construction\Sanford Contractors, Inc. Final Adjusting CO Agenda Request 7-30-13.doc Page I of 1 USDA-FmHA FORM APPROVED OMB NO. 0575-0042 Form FMHA 1924-7 (Rev. 2/87) CONTRACT CHANGE ORDER r;:;O~R::_;:DE~R.;..;.N.;.;;o..;.... ---:::::~.:::.:2~~ DATE 7/12/2013 STATE North Carolina CONTRACTOR FOR Harnett County Wastewater Service to Fort Bragg -Contract 2 Section 2 COUNTY I Harnett OWNER Harnett County Department of Public Utilities --------------~~!1!~~_(2~!l~~~~t<:!!IJ_I!l_C~-------------- Contractor You are hereby requested to comply with the following changes from the contracr plans and specifications: Description of Changes DECREASE INCREASE (Supplemental Plans and Specifications Attached) in Contract Price in Contract Price 1. Shady Grove Pump Station Bypass $110,682.05 2. Shady Grove Bore at Pump Station-Right of Way Issue $7,936.20 3. Cross Under Culvert at Station 188+00 per NCDOT Requirement $30,518.91 4. Highway 210 Station 121+00 to 137+00 R&R Exsting Catch Basins $17,352.14 5. Additional Labor and Expense at Ray Road due to Required Extra Depth Excavation $8,379.50 6. Aerial Crossing of Arch Culvert $95,510.00 7. Adjusted quantities $96,550.00 8. HOPE installed in Casing and Cut and Cover $53,640.00 9. Failed Pilot Hole $85,678.00 TOTALS $506,246.80 I NET CHANGE IN CONTRACT PRICE $506,246.80 I JUSTIFICATION See Attached summary. Total change is approximately 10.7% of bid price. The Contract amount, $4,740,753.02 will be Increased by the sum of: Dollars $506,246.80 The Contract Total Including this and previous Change Orders Will Be: Dollars $5,246,999.82 The Contract Period Provided for Completion Will Be Unchanged; Days The document will become a supplement to the c all provisions will apply hereto. Requested Date Recommende=d~~~----~~~~~~~~~~~~~~----~----~~\-~-~-~--+-~1> __________ __ Date' Accepted 0 Date Jim Burgin, Chairman Harnett County Board of Commissioners .. l H a r n e t t Co u n t y W a s t e w a t e r Se r v i c e t o F o r t Br a g g - Co n t r a c t 2 Fo r c e Ma i n H a r n e t t Co u n t y D e p a r t m e n t o f Pu b l i c U t i l i t i e s Fi n a l Co n t r a c t Co s t - - - - - - - - - - - - - - - - - - ~ OR I G I N A L CO N T R A C T C O S f CH A N G E OR D E R N 0 . 1 CH A N G E OR D E R N O . 2 I. Sh a d y Gr o v e Pu m p St a t i o n By p a s s 2. Sh a d y Gr o v e Bo r e R O W is s u e s 3. Cu l v e r t : @ 18 8 • 0 0 4. Ca t c h Ba s i n s o n 21 0 5. Ad d i t i o n a l La b o r an d Eq u i p m e n t at Ra y Ro a d 6. Ae r i a l Cr o s s i n g of Ar c h Cu l v e r t 7. Ad j u s t e d Qu a n t i t i e s 8. HD P E in s t a l l e d in Ca s i n g an d Cu t an d Co v e r I 9. Fa i l e d Pi l o t Ho l e FI N A L CO N T R A C T PR I C E 60 0 [ L F j $89 . 4 ~ ~ - ~ ~ - - - - - - - - - - - - - - - - - - - ~ - - - - - - - - BI D QU A N T I T I E S VE R S U S FI N A L QU A N T I T I E S (C H A N G E RE F L E C T E D IN IT E M N O . 7 AB O V E ) Bi d Q u a n t i t y Bi d C o s t lt e m De s c r i p t i o n Q u a n t i t y U n i t U n i t Pr i c e To t a l Se c t i o n 2: 36 - I n c h Fo r c e Ma i n 1 36 ' DR 2 1 C9 0 5 PV C Fo r c e Ma i n 19 , 8 4 7 l F $1 5 6 . 0 0 $3 , 0 9 6 , 1 3 2 . 0 C 2. 36 ' DR l l HD P E (I n s t a l l e d by Di r e c t i o n a l Bo r e Un d e r Cr e e k Cr o s s i n g s ) 1, 4 5 0 l F 47 0 . 0 0 68 1 , 5 0 0 . 0 C 3. -1 - 8 ' St e e l Ca s i n g In s t a l l e d by Bo r e an d Ja c k (0 . 6 2 5 ' Wa l l Th i c k n e s s ) 77 0 l F $5 5 0 . 0 0 $4 2 3 , 5 0 0 . 0 ( 4. 2' Ai r Re l e a s e Va l v e an d Va u l t 7 EA $4 , 0 0 0 . 0 0 $2 8 , 0 0 0 . 0 0 5. 36 ' Re s t r a i n e d Me c h a n i c a l jo i n t Pl u g Va l v e . Va l v e Bo x , an d Ma r k e r 5 EA $3 0 , 0 0 0 . 0 0 $1 5 0 , 0 0 0 . 0 0 6. 36 ' 90 De g r e e Re s t r a i n e d Me c h a n i c a l Jo i n t Be n d 8 EA $l l , 6 0 0 . 0 0 $9 2 , 8 0 0 . 0 0 7. 36 ' 45 De g r e e Re s t r a i n e d Me c h a n i c a l Jo i n t Be n d 3 EA 58 , 4 0 0 . 0 0 $2 5 , 2 0 0 . 0 0 8. 36 ' 22 I/ 2 De g r e e Re s t r a i n e d Me c h a n i c a l Jo i n t Be n d I EA $8 , 0 0 0 . 0 0 $8 , 0 0 0 . 0 0 9. 36 ' 11 11 4 De g r e e Re s t r . ! i n e d Me c h a n i c a l Jo i n t Be n d I EA SB , O O O . O C $8 , 0 0 0 . 0 C 10 . Cu t an d Pa t c h As p h a l t / C o n c r e t e 38 0 LF $4 4 . 0 0 $1 6 , 7 2 0 . 0 0 n. Cu t an d Pa t c h Di r t / G r a v e l 42 5 l F $7 . 0 0 $2 , 9 7 5 . 0 0 l !2 . Co n n e c t to EJ t i s t i n g Te r m i n a l Ma n h o l e In c l u d i n g Tw o Re s t r a i n e d I LS $2 6 , 5 2 5 . 0 0 S2 6 , 5 2 5 . 0 C Me c b a n i c a l Jo i n t 90 De g r e e Be n d s an d Se g m e n t of Pi p e To t a l Se c t i o n 2 $4 , 5 5 9 , 3 5 2 0 0 Sa n f o r d Se c t i o n 2 Fo n : e Ma i n Ch a n g e Or d e r Qu a n t i t i e s 28 ma r 13 r 7 ma y 13 Ch a n g e Or d e r Su m m a r y 12 Ju 1 1 3 4,559,35200 $181,40102 $506,246.80 $1 1 0 , 6 8 2 . 0 5 $7 , 9 3 6 . 2 0 $3 0 , 5 1 8 . 9 1 $1 7 , 3 5 2 ] 4 58 , 3 7 9 . 5 0 $9 5 , 5 1 0 . 0 0 $9 6 , 5 5 0 . 0 0 55 3 , 6 4 0 . 0 0 $8 5 , 6 7 8 . 0 0 $5,246,999.82 Fi n a l Q u a n t i t y Fi n a l A d ' u s t e d Quantities Fi n a l U . I Q u a n t i t y r u t U n i t Pr i c e Total 19 , 8 9 7 l F $1 5 6 . 0 0 $3J03,932.00 1, 4 0 0 LF 47 0 . 0 0 $658,000.00 70 5 l F $5 5 0 . 0 0 $387,750.00 6 EA $4 , 0 0 0 . 0 0 $24,000.00 5 EA $3 0 , 0 0 0 . 0 0 $150,000,00 9 EA $l l , 6 0 0 . 0 0 $104,400.00 I4 EA $8 , 4 0 0 . 0 0 Sll7,600.00 3 EA $8 , 0 0 0 . 0 0 $24,000.00 5 EA $8 , 0 0 0 . 0 0 $40,000.00 38 0 LF $4 4 . 0 0 $16,720.00 42 5 LF $7 . 0 0 $2,975.00 1 LS $2 6 , 5 2 5 . 0 0 $26,525.001 I $4,655,902.001 711312013 HARNETT COUNTY NORTH CAROLINA NOTICE OF PUBLIC HEARING ON Agenda I tern I \ PROPOSED RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS REQUESTING THAT THE BOARD OF ELECTIONS HOLD ELECTIONS IN GROVE TOWNSHIP ON TWO PROPOSITIONS CONCERNING THE "ON-PREMISES" AND "OFF PREMISES" SALE OF MALT BEVERAGES AND UNFORTIFIED WINE A public hearing will be held by the Harnett County Board of Commissioners in the County Commissioners' Assembly Room, in the Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina at 7:00p.m. on Monday, August 19,2013. The purpose of this hearing is to hear the views of the residents ofHamett County on the proposed resolution by the Harnett County Board of Commissioners requesting that the Harnett County Board ofElections hold elections in Grove Township on two propositions concerning the "on-premises" and "off premises" sale of malt beverages and unfortified wine. A copy of said resolution may be reviewed at the Office of the Clerk, Harnett County Board of Commissioners, 102 E. Front St., Lillington, NC during regular business hours of 8:00am-5:00pm Monday through Friday. THE DAILY RECORD:_.~ 10., Run Dates: AugustA, 2013 Please Bill: Harnett County Board of Commissioners POBox759 Lillington, N.C. 27546 PLEASE SEND AN AFFIDAVIT AND A TEAR SHEET WITH EACH INVOICE Questions regarding this ad should be directed to Gina Wheeler at 814-6002. Page 88-The Daily Record. Dunn: N.C .. Monday. August 12. 201:3 HARNETI COUNTY NORTH CAROLINA NOTICE OF PUBLIC HE~RING ON .•...... ·· .... ' ·.. . PROPOSED RESOLUTION BY THE H~.RJI!ETT C.OUNTY BOARD .OF COMMISSIONERS REQUESTII'II~.TI:!~T THE BO~RD OF ELECTIONS HOLD ELECTIONS IJI! ~ROV,E TOW.N.~HIP ON T:WO PROPOSITIONS CON~.ERN.lJI!G THE t•~aN~PREMJSES" AND "0j:f;PR~MISES" .... SALE OF MALT BEVERAGES AND I.Jf'.IFQRTIFJED WINE :~ ',"',:', ' : ::; A public hearing will be held by the Harnett County Board of Commissionars in the County Commissioners' Assembly Room! i_n the Harnett. Coun~ Ad- ministration Building, 102 East Front Street, Lillington, North Carolina at 7:00 p.m. on Monday, August 19; 2013. The purpose of this hearing is to hear the views of the residents of Harnett County on the proposed resolu- tion by the Harnett County Board of Commissiqners requesting_thatthe Harnett County Board of Elections hold elections in Grove Township on two propositions concerning the"on-premises" and "off pr~mises" sale o! malt beverages and unfortified wine. A copy of said resolution may be rev1ewed at the Office of the Clerk, Harnett County Board of Commissioners, 102 E. Front St., Lillington, NC during regular business hours of 8:00am-5:00pm Monday through Friday. 8/12, 2013 Harnett (()UNTY RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS REQUESTING THAT THE HARNETT COUNTY BOARD OF ELECTIONS HOLD ELECTIONS IN GROVE TOWNSHIPS ON TWO PROPOSITIONS CONCERNING THE "ON-PREMISES" AND "OFF PREMISES" SALE OF MALT BEVERAGES AND UNFORTIFIED WINE THAT WHEREAS, North Carolina General Statutes § 18B-600(f) states: www.harnett.org An election may be called on any of the propositions listed in G.S. §18B-602(a), (d) and (h) in any township located within a county where the population of all cities in the county that have previously approved the sale of any kind of alcoholic beverage comprises more than twenty percent (20%) of the total county population as of the most recent federal census; and, WHEREAS, according to the last federal census the populations of all cities in Harnett County that have previously approved the sale of any kind of alcoholic beverage comprises 20.338% of the total county population; and, WHEREAS, the Harnett County Township of Grove is therefore eligible, under the provisions of North Carolina General Statutes § 18B-600(f), to hold township elections concerning the "on-premises" and "off-premises" sale of malt beverages and unfortified wine; and, WHEREAS, the Harnett County Board of Commissioners at a special session on July 9, 2013, and at its regular meeting on August 19, 2013, heard citizen comments and discussed the issue of whether the Board of Commissioners should call for an election on alcohol sales in Grove Township; that at the August 19, 2013, Board of Commissioners regular meeting, a motion was duly made and seconded and passed by a unanimous (5 to 0) vote by the Board members to request that the Harnett County Board of Elections conduct an "on-premises" and "off-premises" malt beverage election and an "on-premises" and "off-premises" unfortified wine election in accordance with the provisions of Chapter 18B of the North Carolina General Statutes in order to allow the citizens of Grove Township to vote on these propositions. NOW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners, that the Harnett County Board of Elections is hereby requested, no sooner than 60 days nor later than 120 days from the date said Board of Elections receives this Resolution request, to conduct separate elections in Grove Township on the following propositions: strong roots • new growth (1) To permit the "on-premises" and "off-premises" sale of malt beverages. [ [ ] ] FOR AGAINST (2) To permit the "on-premises" and "off-premises" sale of unfortified wine. [ [ ] ] FOR AGAINST Adopted this the 191h day of August, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS By: Jim Burgin, Chairman ATTEST: Margaret Regina Wheeler, Clerk www.harnett.org PLANNING SERVICES REPORT July 2013 Monthly Status Report For Planning, Inspections & Central Permitting Fiscal Year 2013-2014 2 Table of Contents I. Revenue Breakdown Inspections: Inspection Revenue…………………………………………………………………….….3 Planning: Activity Report…………………………….……………………………………….………..4 Planning Revenue…………………………….……………………………….……….…..9 Cell Tower Revenue…………………………………………………………….…….…..10 Recreational Fees……………………………………………………………….…….…..11 A.M.P.I. ……………………………………………………………………………….…... 12 Environmental Health: E-Health Revenue…………………………………………………………………….…..13 Food & Lodging Revenue………………………………………………………………...14 Public Utilities: Public Utilities Revenue……………………………………………………………..…….15 Fire Marshall: Fire Marshall Revenue……………………………..………………………………….….16 II. Applications & Permits Permits: Permits Issued By Month………………….…….…………………………………..…....17 Valuations: Permit Valuations……………………………….…………………………….….…….….18 III. Township Information: Recreational Fee ……………………………………………………………………………..…....19 Lots…………………………………….….……………………………………………………..…..20 Applications………………….……….………………………………………………………..…...21 3 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $137,669 $116,790 $65,855 $80,112 $70,145 $82,664 $64,481 $88,041 $89,842 $96,144 $111,329 $116,899 $1,119,971 FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119 FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594 FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412 FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912 FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862 FY 13-14 $127,150 $127,150 Inspection Revenue FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 4 Planning Activity Report For July 2013 Board Of Adjustments Appeal Cell Tower Swmh / Dwmh PUD Commercial Variance Total Monthly 4 4 Year To Date 0 0 0 0 4 0 4 Recreational Fees For Major Subdivisions Townships Total For Month Year To Date Total (since f.y. 06) Anderson Creek $ - $ - $ 937,000.00 Averasboro $ - $ - $ 6,500.00 Barbecue $ 7,500.00 $ 7,500.00 $ 257,500.00 Black River $ - $ - $ 29,500.00 Buckhorn $ - $ - $ - Duke $ - $ - $ - Grove $ - $ - $ - Hectors Creek $ - $ - $ 58,500.00 Johnsonville $ - $ - $ 191,500.00 Lillington $ - $ - $ - Neills Creek $ - $ - $ - Stewarts Creek $ - $ - $ 77,500.00 Upper Little River $ - $ - $ 49,000.00 Totals $ 7,500.00 $ 7,500.00 $ 1,607,000.00 Preliminary Major Subdivisions Townships Number Of Subdivisions By Month Number of Lots By Month YTD Anderson Creek Approved 1 186 186 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 0 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 0 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 5 Preliminary Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 1 186 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 1 186 Reviewed & Placed On Hold 0 0 Final Major Subdivisions Townships Number Of Subdivisions Number of Lots By Month YTD Anderson Creek Approved 1 24 24 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 0 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 0 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Final Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 1 24 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 1 24 Reviewed & Placed On Hold 0 0 Minor Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 7 9 Year To Date Number Of Subdivisions Number Of Lots Approved 7 9 6 Exempt Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 15 24 Year To Date Number Of Subdivisions Number Of Lots Approved 15 24 Flood Zone Permits Issued Monthly 1 Year To Date 1 Zoning Inspections Monthly 29 Year To Date 29 Manufactured Home Park License Issued Monthly Number Of Parks Number Of Lots Approved 1 7 Year To Date Number Of Parks Number Of Lots Approved 1 7 Manufactured Home Park Inspections Monthly Number Of Inspections 16 Year To Date Number of Inspections 16 Rezoning Requests Monthly Type Of Request P.B. Action C.C. Action 1 CONSERVATION TO RA-20M 1 Approved Approved 1 Tabled Year To Date Total Number Of Requests P.B. Action C.C. Action 1 1 Approved Approved 1 Denied Denied Tabled Tabled Removed Removed Text Amendments Monthly 1 Year To Date 1 Violations Monthly Complaints Resolved Pending 2 3 -1 Year To Date Complaints Resolved Pending 2 3 -1 Commercial Site Plan Reviews Monthly 5 Year To Date 5 Abandoned Mobile Home Project Initiative (A.M.P.I) Monthly S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 Removed 0 0 0 Year To Date S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 0 Removed 0 0 0 7 Special Project Activity July 2013 New Staff held a 2nd Stake Holders meeting, with the Shooting Range Stake Holders. The project is proceeding to the public comment phase. Staff has completed the draft of the recreational fee text amendment. Staff presented the text amendment to the Planning Board where it received a negative recommendation. The text amendment was presented to the County Commissioners where corrections were asked for. Staff has made the corrections and the text amendment is going back through the approval process. Staff met with Sheriff Officers to help train them on how the new Noise Ordinance works. Staff has started drafting an Adequate Public Facilities Ordinance to be presented to County Commissioners by the end of August. Staff attended the NCAPA Section 7 Summer Training and networking meeting in Fayetteville. Ongoing Staff has completed a draft version of a Firearms Discharge Ordinance. Staff Reviewing Commercial Site Plans for: 1. Hanson Gravel Pit Expansion 2. Soccer Complex (Bakertown Road) 3. Soccer Complex (Oakridge River Road) 4. Dental Office (Ray Road) 5. Army Medical Building (Hwy 87) 6. Knottingham Multifamily 7. Hwy 87 Tavern 8. First Choice Medical Clinic (Hwy 87) 9. Benson Pentecostal Holiness Church Hold Neill’s Creek Land Use Plan. (See Above) Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area Plan. Development of the Problem Properties Task Force (No funding approved for FY:2013) 8 Upcoming Harnett County Planning Board Meeting: Monday, August 5, 2013 Proposed Text Amendment: Requested by: Harnett County Planning Services, Unified Development Ordinance, Article VII, Section 13.1 Staff proposes to reduce or eliminate recreational fees associated with developments that willingly provide recreational areas/park lands. Amendment returned to Planning Board by County Commissioners for further review. Harnett County Board Of Adjustment Meeting: Monday, August 12, 2013 Conditional Use 1. BA-CU-24-13. Collins, Bobby O, Sr. A Singlewide Manufactured Home in an RA-30 Zoning District; Upper Little River Township; PIN # 0630-49-7213.000; SR # 1258 (Joe Collins Road). 2. BA-CU-25-13. Tahilramani, Justin & Jessica. A Dog Kennel in an RA-20R Zoning District; Anderson Creek Township; PIN # 0526-40-7277.000; SR 1125 (Lemuel Black Road). 3. BA-CU-26-13. Strickland, Rodney A / Strickland, Angus. An Auto Repair Garage in an RA-20R Zoning District; Anderson Creek Township; P IN # 0548-54-1424.000; Hwy 210 South. 4. BA-CU-27-13. Hasapis, Angelo & Kelley / American Towers, LLC c/o Thomas H Johnson, Jr., Nexsen Pruet, PLLC. A Telecommunications Tower in an RA-20R Zoning District; Anderson Creek Township; PIN # 0506- 40-0522.000; Off SR # 1117 (Nursery Road off Cypress Drive on Palmetto Drive). 9 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $14,950 $24,040 $7,240 $13,055 $7,175 $12,020 $10,440 $28,745 $11,240 $12,815 $11,840 $18,230 $171,790 FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194 FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345 FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525 FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218 FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423 FY 13-14 $4,934 $4,934 Planning Fees FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 10 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $- $- $- $- $- $- $18,000 $- $- $4,500 $- $22,500 FY 08-09 $8,750 $- $- $- $6,000 $- $- $- $- $4,500 $4,500 $- $23,750 FY 09-10 $- $- $- $- $- $4,300 $- $4,500 $49,500 $- $- $4,250 $62,550 FY 10-11 $4,500 $- $- $- $- $- $4,500 $- $- $- $- $- $9,000 FY 11-12 $- $15,000 $- $- $5,000 $- $- $- $- $4,500 $4,500 $- $24,500 FY 12-13 $13,500 $4,500 $- $4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $- $164,00 FY 13-14 $11,500 $11,500 Cell Tower Fees No cell tower fees were tracked prior to February of 02 -03 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 11 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $75,000 $- $86,000 $9,500 $67,000 $15,000 $56,500 $81,000 $11,000 $- $25,000 $74,500 $500,500 FY 08-09 $- $18,500 $- $- $5,500 $- $- $40,000 $- $71,000 $10,500 $57,500 $203,000 FY 09-10 $- $96,500 $15,000 $- $500 $- $15,000 $- $30,500 $- $9,500 $17,000 $184,000 FY 10-11 $- $20,000 $49,500 $- $5,500 $- $- $15,500 $23,000 $21,500 $- $13,000 $148,000 FY 11-12 $35,500 $- $- $35,000 $16,000 $- $92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000 FY 12-13 $- $55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $- $- $15,000 $28,000 $- $215,000 FY 13-14 $7,500 $7,500 Recreational Fees FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 12 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $1,200 $530 $904 $1,325 $952 $1,859 $500 $509 $996 $32 $272 $9,078 FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,946 FY 09-10 $1,666 $561 $740 $1,964 $350 $- $868 $- $1,885 $1,600 $616 $- $10,249 FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,195 FY 11-12 $- $250 $287 $- $- $- $- $- $350 $- $1,250 $- $2,137 FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $- $- $70 $- $9,634 FY 13-14 $172 $172 Abandoned Manufactured Home Planning Initiative Fees No A.M.P.I. fees were tracked prior to November of FY 05 -06 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 13 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $21,975 $19,050 $16,075 $17,800 $16,050 $11,575 $22,500 $17,225 $17,775 $21,950 $18,700 $16,600 $217,275 FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,400 FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,250 FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,325 FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,525 FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,375 FY 13-14 $26,600 $26,600 Enviromental Health Revenue Based upon fees received & processed through Central Permitting FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 14 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $- $700 $600 $400 $700 $600 $800 $600 $600 $1,400 $200 $1,000 $7,600 FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200 FY 09-10 $800 $1,100 $200 $400 $- $400 $600 $200 $- $200 $400 $400 $4,700 FY 10-11 $600 $400 $1,000 $300 $400 $- $400 $400 $700 $300 $400 $700 $5,600 FY 11-12 $200 $800 $400 $400 $400 $200 $300 $- $500 $- $200 $- $3,400 FY 12-13 $400 $400 $- $800 $- $- $200 $400 $200 $400 $500 $200 $3,500 FY 13-14 $200 $- $- $- $- $- $- $- $- $- $- $- $200 Food & Lodging Revenue Based upon fees received & processed through Central Permitting No food & lodging fees were tracked prior to August FY 07 -08 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 15 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $49,465 $115,689 $63,470 $85,155 $52,725 $51,470 $53,715 $32,620 $51,035 $43,855 $54,795 $52,125 $706,119 FY 08-09 $76,555 $33,430 $41,130 $50,815 $23,300 $27,385 $21,160 $33,840 $24,585 $31,190 $39,955 $47,210 $450,555 FY 09-10 $48,335 $57,700 $40,520 $50,505 $50,905 $20,420 $51,285 $31,880 $54,305 $67,815 $24,445 $68,095 $566,210 FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290 FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480 FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025 FY 13-14 $25,085 $- $- $- $- $- $- $- $- $- $- $- $25,085 Public Utilities Fees Based upon fees received & processed through Central Permitting Includes water, sewer, sprinkler taps & water meters FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 16 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $5,000 $10,000 $15,000 $20,000 $25,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $1,425 $1,365 $1,210 $2,045 $855 $835 $1,075 $1,660 $1,465 $1,370 $1,350 $1,835 $16,490 FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065 FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443 FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172 FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930 FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534 FY 13-14 $2,530 Fire Marshall Fees Based upon fees received & processed through Central Permitting FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 17 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 0 500 1,000 1,500 2,000 2,500 3,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 285 305 216 299 192 250 208 251 223 273 318 285 3,105 FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413 FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900 FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085 FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557 FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783 FY 13-14 263 0 0 0 0 0 0 0 0 0 0 0 263 Permits Issued By Month Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 18 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $50,000,000 $100,000,000 $150,000,000 $200,000,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $9,523,208 $15,974,931 $10,566,088 $12,474,891 $11,435,765 $8,608,283 $10,833,271 $7,458,094 $14,023,150 $13,569,455 $14,860,887 $12,131,716 $141,459,739 FY 08-09 $12,691,631 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,870 FY 09-10 $11,379,224 $10,362,784 $10,638,492 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,314 $9,830,598 $9,402,588 $116,415,141 FY 10-11 $11,252,733 $7,950,958 $8,345,311 $11,182,071 $10,872,478 $11,426,556 $8,228,678 $11,513,785 $14,305,568 $13,132,419 $13,407,863 $1,403,883 $123,022,303 FY 11-12 $11,473,930 $273,697 $9,121,214 $10,094,638 $8,891,826 $4,212,104 $7,595,696 $10,643,099 $7,896,499 $8,047,635 $15,469,436 $12,968,827 $106,688,601 FY 12-13 $6,648,277 $11,216,486 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,203 $12,334,320 $12,393,618 $11,295,201 $9,394,109 $10,291,523 $123,449,689 FY 13-14 $13,270,018 $- $- $- $- $- $- $- $- $- $- $- $13,270,018 Residential Application Valuation By Month FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 19 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvill e Lillington Neills Creek Stewarts Creek Upper Little River Fees $937,000 $6,500 $235,000 $29,500 $0 $0 $0 $58,500 $191,500 $0 $0 $77,500 $49,000 Recreation Fees By Township (TOTALS SINCE 10/1/06) No recreational fees were tracked prior to October of FY 06-07 20 0 200 400 600 800 1000 1200 1400 1600 1800 2000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvill e Lillington Neills Creek Stewarts Creek Upper Little River Lots 1874 13 470 59 0 0 0 117 383 0 0 155 98 Lots By Township (TOTALS SINCE 10/1/06) No lots were tracked prior to October of FY 06-07 21 0 100 200 300 400 500 600 700 800 900 1000 Township Applications YTD 13-14 Demolition - Add/Alter Residential - Add/Alter Non-Residential - Stores & Other Customer Service - Office/Bank Plaza - Hospitals, Institutions & Schools - Commercial Activities - Industrial, Public Works & Utilities - Church or other Religious - Amusement, Social or Recreational - Hotels/Motels - Munufactored Homes - Multiple family Dwellings - Duplex Dwellings - Single family Dwellinngs - Other Non-residential - NC D V A - 2 Re v . 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L J; - 2 1- .. - 1 . 5 -~ ~'r - - 2 1 / Ph ~- c _ ( ~/ ( r , 43 41 87 13 6 11 60 59 83 7 7 5 4 8 3 11 7 "0 c: m (/) (/) c: ::l 0 0 :;:::; (J) J!}w r:: m c:C> (J) c: B (/)~ ~I !!? ·;;:: a..o 1 I 731 I 1 73 -- Co m m u n i t y De v e l o p m e n t Mo n t h l y Pe r f o r m a n c e St a t u s Re p o r t (D u e on 15 t h o f ea c h mo n t h ) Gr a n t e e Na m e : Co u n t y o f Ha r n e t t Gr a n t Nu m b e r : 11 - C - 23 1 4 Mo n t h : Ju l y Year: 2013 Ac t i v i t y Pe r f o r m a n c e C u r r e n t Pe r f o r m a n c e St a t u s Re m e d ! to get back on Schedule Sc h e d u l e ( I f Of f Sc h e d u l e ) ( I f Off Schedule) (O n / O f f ) Re h a b i l i t a t i o n Of f Le g a l questions on contracts Re c o n s t r u c t i o n Of f Le g a l questions on contracts Cl e a r a n c e Of f Le g a l questions on contracts Te m p o r a r y Re l o c a t i o n Of f Le g a l questions on contracts Pl a n n i n g On Ad m i n i s t r a t i o n On - - - - - - - - - - - - - Co m m e n t s : Ho u s i n g re h a b i l i t a t i o n I re c o n s t r u c t i o n de l a y e d . LB P I as b e s t o s co n t r a c t re l e a s e d by Co u n t y le g a l on 8/ 1 / 1 3 and Surveyor contract re l e a s e d by Co u n t y le g a l on 8/ 7 1 1 3 . Pr e p a r e d By : En d o r s e d By : Bo a r d or Co u n c i l Up d a t e : Pa t t Cr i s s m a n To m m v B u r n s Ti t l e : Pr o j e c t Ma n a g e r , TW C Ti t l e : Co u n t y Ma n a g e r Ba r r y Bl e v i n s , Di r . Ge n ' l Se r v i c e s Da t e : Au g u s t 19 , 20 1 3 Pe r f o r m a n c e Sc h e d u l e (B a s e d on Pe r f o r m a n c e Ba s e d C o n t r a c t ) On / O f f Sc h e d u l e (C i t y / C o u n t y Manager or Clerk) •! • • O. f f P e r f o r m a n c e Sc h e d u l e : Pr o v i d e cu r r e n t pe r f o r m a n c e st a t u s an d re m e d y to ge t ba c k on sc h e d u l e an d su b m i t report •! • • On Pe r f o r m a n c e Sc h e d u l e : St o p an d su b m i t re p o r t , no cu r r e n t pe r f o r m a n c e st a t u s o r re m e d y to ge t ba c k on schedule is required DC A Mo n t h l y Pe r f o r m a n c e Re p o r t v. 11 2 0 1 3 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are to be changed as follows: ; EXPENDITURE AMOUNT AMOUNT i CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE : 110-5400-420.60-46 Medical Supplies & Drugs 539 ! 110-5400-420.35-72 ASPR 2012 (Wake Med) 539 I REVENUE AMOUNT AMOUNT ~CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To budget the transfer of funds to ASPR 2012 (Wake Med) for grant reimbursement for back ordered drugs. Wake Med advised us on June 25, 2013, that they will be reimbursing us for the entire amount of the back ordered drugs for the FY2012 ASPR Grant in the amount of $5,225.00 APPROVALS: anager (date) 7/3tiJ3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2013. Margaret Regina Wheeler Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners I •. II 1713 08:48a Harnett-Sarnpson WIA 910 590-2968 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, That the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WJA Youth Program, the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 234-7406-465.12-02 Participant Wages 234-7406-465.22-00 Participant FICA 234-7406-465.35-01 Stipends 12,864.00 234-7408-465.12-02 Participant Wages 234-7408-465.22-00 C'J I Participant FICA 234-7 408-465.35-01 Stipends 9,363.00 Total 22,227.00 REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE Total 0.00 EXPLANATION: To cover expenditure in the above line item. p.2 AMOUNT DECREASE 12,109.00 755.00 8,963.00 400.00 22,227.00 AMOUNT DECREASE 0.00 Finan e Officer ( d tel 1 / ?>t/ ~ tou n Manager (date I { '1) ! 13 ;ection 2. Copies of this budget amendment shall be furnished to the deck to the Board, and to the I ~udget Officer and the Finance Officer for their direction. Adopted this------day of ________________ ~ 1/largaret Regina~ CJhee leV" Rteftm Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners Jl1613 08:18a Harnett-sampson W!A 910 590-2968 BUDGET ORDINANCE AMENDMENT BE 1T ORDAINED by the Governing Board of the County of Harnett, North carolina, That the following 3mendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION Of CODE INCREASE 234-7406-465.33-45 Contracted Services 7,805.00 2 34-7 406-465.35-26 Participants Cost 234-7408-465.33-45 Contract Serices 234-7 408-465.35-26 Participants Cost 5,203.00 Total 13,008.00 REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE Total 0.00 EXPLANATION: To cover expenditure in the above line item. AMOUNT DECREASE 7,805.00 5,203.00 13,008.00 AMOUNT DECREASE 0.00 ~ JJP, .. ~-i'1b4s-J...~~WM.~....u..J~~~-DE;6(m;;t'~te) Coun Manager (date) Section 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to the 7/3// f3 Budget Officer and the Finance Officer for their direction. Adopted this _____ _ day of __________________ _ Margaret Regina ~ lJAe e / e r- lntel'im-Cierk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WIA Dislocated Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7405-465.12-01. Participant Wages 10,000 234-7405-465.35-01 Stipends/ Bonuses 9800 234-7405-465.26-09 Worker Camp. 200 234-7407-465.12-02 Participant Wages 7000 2 34-7407-465.35-01 Stipends 6800 234-7407-465.26-09 Worker Comp 200 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover expenditure in the above line items. APPROVALS: Ckuf,J;;4/v 7-18-13 Department Head (date) Finance 0 icer (date) ,J J 11 31 1.3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend Capital Project Fund PU0704 Ft Bragg W&WW, Public Utilities Department, the appropriations are to be changed as follows: f EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 568-9100-431-45-33 Materials and Supplies $1,000.00 568-9100-431-45-20 Legal and Admin $1,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase legal and admin for arbitration meeting. APPROVAlS: Finance Offi er (da;t') oun Manager (date) I 21 { /3 Section 2. Copies of this budget amendments all bJtJ9J~~d to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 201.3: Section 1. To amend the Emergency Telephone System, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 240-5900-420.30-04 Professional Services $8,000 240-5900-420.44-21 Building & Equipment-Rent $8,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover Lease #L1758 that includes a 911 Fund eligible expense-percentage of server. APPROVALS: Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners 221 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8100-450.64-25 Books & Publications 10,000 110-8100-450.60-64 Audio Books 10,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Moving funds to new account line for audio books. APPROVALS: ~G~ Department Heaa (date) ~ y Manager (date) tgpsj; 3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal yPATding June 30, 2014: Q}z_ Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7310-465-11-00 Salaries & Wages 43,546 110-7310-465-12-00 Part-time Salaries & Wages 43,546 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: APPROVALS: Budget moved to cover the salaries of Parents as Teachers employees, Shelly Humphrey (20 hours per week} and Charme!l Mclean-Kelly (25 hours per week). Employee status change due to grant program cuts. 0;6 Head (d~ ~~ ~fficer (da I ~[16[~ btn~ cr:/;s/rs Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners PREPARED 0711112013, 16:41:48 PROGRAM GM360L AC C O U N T AC T I V I T Y LI S T I N G CNTY OF HARNETT GROUP PO NBR NBR ACCTG ---TRANSA C T I O N - - - - PER. CD DATE NU M B E R FUND 11 0 GENERAL DE S C R I P T I O N 110-7310-465.11-00 ECONOMIC & PH Y S I C A L DE V . I SA L A R I E S & WA ACCOU N T TO T A L 110-7310-465.11 05 SALARIES & WA G E S / OV E R T I M E ACCOU N T TO T A L 110-7310-465.11-06 SALARIES & WA G E S I CO M P TI M E PA Y O U T ACCOU N T TO T A L 110-7310-465.12-00 ECONOMIC & PH Y S I C A L DE V . I SA L A R I E S & WA ACCOU N T TO T A L 110-7310-465.21-00 ECONOMIC & PH Y S I C A L DE V . / GR O U P IN S U R A N ACCOU N T TO T A L 110-7310-465.21-02 GROUP INSURA N C E EX P E N S E I HR A ACCOU N T TO T A L 110-7310-465.21-04 GROUP INSURA N C E EX P E N S E I HS A ACCOU N T TO T A L 110-7310-465.21-05 GROUP INSURA N C E EX P E N S E I EM P L O Y E E CL I N I ACCOU N T TO T A L 110-7310-465.22-00 ECONOMIC & PH Y S I C A L DE V . I FI C A TA X EX P E ACCOU N T TO T A L 110-7310-465.23 00 ECONOMIC & PH Y S I C A L DE V . I RE G U L A R RE T I R ACCOU N T TO T A L YT D I C U R R E N T ES T I M I A P P R O P 1 8 1 . 3 1 9 1 8 1 , 3 1 9 0 0 0 0 0 2 7 , 8 3 0 2 7 , 8 3 0 0 0 7 , 5 0 0 7 , 5 0 0 1 , 5 0 0 1 , 5 0 0 1 3 , 8 7 1 1 3 , 8 7 1 1 2 , 8 1 9 1 2 , 8 1 9 YT D I C U R R E N T EN C U M B R A N C E .0 0 .0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 .0 0 .0 0 .0 0 . 0 0 . 0 0 . 0 0 .0 0 .0 0 . 0 0 PA G E 1 AC C O U N T I N G PE R I O D 0 1 1 2 0 1 4 TR A N S A C T I O N AM O U N T . 0 0 . 0 0 .0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 .0 0 .0 0 . 0 0 . 0 0 . 0 0 . 00 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 CU R R E N T BA L A N C E 1 8 1 , 3 1 9 . 0 0 1 8 1 , 3 1 9 . 0 0 . 0 0 . 0 0 . 0 0 .0 0 . 0 0 . 0 0 2 7 , 8 3 0 . 0 0 2 7 , 8 3 0 . 0 0 . 0 0 . 0 0 7 , 5 0 0 . 0 0 7 , 5 0 0 . 0 0 1 , 5 0 0 . 0 0 1 . 5 0 0 . 0 0 1 3 . 8 7 1 . 0 0 1 3 , 8 7 1 . 0 0 1 2 , 8 1 9 . 0 0 1 2 , 8 1 9 . 0 0 PREPARED 07/11/2013, 16:41:48 PROGRAM GM360L AC C O U N T AC T I V I T Y LI S T I N G CNTY OF HARNETT GROUP PO NBR NBR ACCTG · --TRANSA C T I O N · · - - PER. CD DATE NU M B E R FUND 110 GENERAL DE S C R I P T I O N 110-7310-465.23-01 REGULAR RET I R E M E N T / SU P P L E M E N T A L RE T I R E ACCOU N T TO T A L 110·7310-465.25-10 OPERATING / UN E M P L O Y M E N T BE N E F I T S ACCOU N T TO T A L 110-7310-465.26-08 OPERATING I WO R K E R ' S CO M P E N S A T I O N ACCOU N T TO T A L 110-7310-465.30-04 OPERATING-PR O F E S S I O N A L I PR O F E S S I O N A L SE ACCOU N T TO T A L 110-7310-465.32-82 OPERATING-SP E C I A L AC C T S I RE T U R N OF UN S P ACCOU N T TO T A L 110-7310-465.41-11 OPERATING-U T I L I T I E S I TE L E C O M M U N I C & PO S ACCOU N T TO T A L 110-7310-465.44-21 BUILDING & EQ U I P M E N T RE N T I BL D G & EQ U I P ACCOU N T TO T A L 110-7310-465.52-54 OPERATING I IN S U R A N C E & BO N D S ACCOU N T TO T A L 110-7310-465.55-12 OPERATING I PR I N T I N G & BI N D I N G ACCOU N T TO T A L 110-7310-465.58-01 OPERATING I TR A I N I N G & ME E T I N G S ACCOU N T TO T A L YT D I C U R R E N T ES T I M I A P P R O P 0 0 2 ' 11 5 2 . 1 1 5 6 , 7 4 2 6 , 7 4 2 0 0 0 3 0 0 3 0 0 7 2 0 7 2 0 0 0 0 1 0 0 10 0 YT D I C U R R E N T EN C U M B R A N C E . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 .0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 00 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 PA G E 2 AC C O U N T I N G PE R I O D 0 1 1 2 0 1 4 TR A N S A C T I O N AM O U N T . 0 0 . oo . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 .0 0 .0 0 . 0 0 . 0 0 . 0 0 . 00 .0 0 .0 0 .0 0 . 0 0 CU R R E N T BA L A N C E .0 0 . 0 0 2 , 1 1 5 . 0 0 2 , 1 1 5 . 0 0 6 , 7 4 2 . 0 0 6 , 7 4 2 . 0 0 . 0 0 . 0 0 .0 0 .0 0 3 0 0 . 0 0 3 0 0 . 0 0 7 2 0 . 0 0 7 2 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 1 0 0 . 0 0 1 0 0 . 0 0 PREPARED 0711112013, 16:41:48 PROGRAM GM360L AC C O U N T AC T I V I T Y LI S T I N G CNTY OF HARNETT GROUP PO NBR NBR ACCTG PER. FUND ll 0 GENERAL ----TRANSA C T I O N - - - - CD DATE NU M B E R 110··7310-465 .58-14 OPERATING I TR A V E L AD M I N ACCO U N T TO T A L DE S C R I P T I O N 110-7310-465.60-33 OPERATING-SU P P L I E S /M A T E R I A L S & SU P P L I E ACCOU N T TO T A L 110-7310-465.60-47 OPERATING-S U P P L I E S I FO O D & PR O V I S I O N S ACCOU N T TO T A L 110-7310-465.60-53 OPERATING-S U P P L I E S I DU E S & SU B S C R I P T I O N ACCOU N T TO T A L 110-7310-465.60-57 OPERATING-S U P P L I E S I MI S C E L L A N E O U S EX P E N ACCO U N T TO T A L 110-7310-465.64-25 OPERATING I BO O K S & PU B L I C A T I O N S ACCOU N T TO T A L 110-7310-465.74 74 CAPITAL OUTL A Y I CA P I T A L OU T L A Y - E Q U I P M E N ACCOU N T TO T A L FUND TO T A L GRAND TO T A L YT D I C U R R E N T ES T I M I A P P R O P 2 , 6 2 9 2 , 6 2 9 57 5 57 5 1 5 0 1 5 0 11 3 11 3 0 0 0 2 5 8 , 2 8 3 2 5 8 , 2 8 3 YT D I C U R R E N T EN C U M B R A N C E . 0 0 . 0 0 . 0 0 .0 0 . 0 0 . 0 0 . 0 0 .0 0 . 0 0 . 0 0 . 0 0 . 0 0 .0 0 .0 0 . 0 0 . 00 PA G E 3 AC C O U N T I N G PE R I O D 0 1 1 2 0 1 4 TR A N S A C T I O N AM O U N T .0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 .0 0 .0 0 . 0 0 . 0 0 CU R R E N T BA L A N C E 2 , 6 2 9 . 0 0 2 , 6 2 9 . 0 0 5 7 5 . 0 0 5 7 5 . 0 0 1 5 0 . 0 0 1 5 0 . 0 0 1 1 3 . 0 0 1 1 3 . 0 0 .0 0 . 0 0 . 0 0 . 0 0 . 0 0 . 0 0 2 5 8 , 2 8 3 . 0 0 2 5 8 , 2 8 3 . 0 0 PREPARED 07/11/2013, 16:41:48 PROGRAM GM360L FISCAL YEAR: 2014 ACCOUNT NUMBER SEL§CTIQ~ FROM: 110-7310-465.11 00 TO: 1 1 0 - 7 3 1 0 - 4 6 5 . 9 9 - 9 9 TYPE: R (0-0NLY, R-RANGE, S-SEL E C T I V E ) TRANSACTION SELECTION TYPES ... AJ X CR X BA X TF X EN X AP X DATE RANGE ... FROM: 0/00/0000 TO : 9 9 / 9 9 / 9 9 9 9 PERIOD ... FROM: 01 TO: 12 AC C O U N T AC T I V I T Y LI S T I N G POSTING DATE RANGE ... FROM: 0/00 / 0 0 0 0 TO : 9 9 / 9 9 / 9 9 9 9 SUPPRESS PRINTING OF ACCOUNTS WI T H O U T TR A N S A C T I O N S (N / Y ) : N PRINT DEBIT/CREDIT COLUMNS, SUPP R E S S BU D G E T PRINT ENCUMBRANCE PAGE BREAK BY FUND: N PAGE BREAK BY ACCOUNT: N PAGE BREAK BY DPT/DIV: N USE CURRENT BUDGET FOR ESTIM/APPR O P TO T A L : Y (N / Y ) : N (N / Y ) : Y PA T FY 20 1 3 - 2 0 1 4 Sa l a r i e s / B e n e f i t s Ca l c u l a t i o n s [H~~ph~~v:Sheily-· Parent Ed u c a t o r 20 ho u r s Ed u c a t o r 16 vi s i t s pe r mo n t h I $1,6 0 5 . 6 7 pe r mo n t h Salary Information: $19,2 6 7 . 9 8 pe r ye a r (2 0 ho u r s pe r we e k ) lo n g e v i t y pa y , on c e pe r ye a r pa i d in No v e m b e r (1 . 5 % o f an n u a l sa l a r y fo r em p l o y e e s wi t h 10 + ye a r s se r v i c e ) pe r mo n t h breakdown of Gr o u p In s u r a n c e Be n e f i t : Group (nsurance: Gr o u p In s u r a n c e pr e m i u m (4 4 5 . 0 5 x 7 5 % ) $9 . 5 0 Ba s i c Li f e In s u r a n c e pr e m i u m Ac c i d e n t a l De a t h & Di s m e m b e r m e n t In s u r a n c e pr e m i u m $9 . 5 0 To t a l $12 2 . 8 3 pe r mo n t h FICA: $0 . 0 0 lo n g e v i t y ch e c k FI C A , on c e pe r ye a r Regular Retirement: $11 1 . 9 1 pe r mo n t h $0 . 0 0 lo n g e v i t y ch e c k Re g u l a r Re t i r e m e n t , on c e pe r ye a r Worker's Comp.: $7 3 . 5 2 pe r mo n t h Total for employee salaries, benef i t s an d lo n g e v i t y fo r FY 20 1 3 - 2 0 1 4 : Salaries $1 , 6 0 5 . 6 7 Group Insurance $0 . 0 0 FICA $1 2 2 . 8 3 Regular Retirement $1 1 1 . 9 1 Worker's Comp. $7 3 . 5 2 Employee Clinic $0 . 0 0 $1 , 9 1 3 . 9 3 12 (x 12 mo n t h s ) - - - - - $2 2 , 9 6 7 . 2 0 $0 . 0 0 lo n g e v i t y pa y $0 . 0 0 lo n g e v i t y FI C A $0 . 0 0 lo n g e v i t y Re g u l a r Re t i r e m e n t $2 2 , 9 6 7 . 2 0 (Un~p~ment Insurance $1 9 3 . 0 0 (R a t e ba s e d on 1% o f sa l a r y up to ma x o f $2 1 4 fo r Pa r t Ti m e Em p l o y e e ) I $2 3 , 1 6 0 . 2 0 2 Jolly, Christina Salary Information: Parent Ed u c a t o r PA T FY 20 1 3 - 2 0 1 4 Sa l a r i e s / B e n e f i t s Ca l c u l a t i o n s 30 ho u r s Ed u c a t o r $2,4 0 8 . 3 8 pe r mo n t h (3 2 1 1 . 1 7 fu l l ti m e em p l o y m e n t x 1 2 mo n t h s = 3 8 5 3 4 . 0 4 x 7 5 % ) $28,9 0 0 . 5 3 pe r ye a r (3 0 ho u r s pe r we e k ) 24 vi s i t s pe r mo n t h $43 3 . 5 1 lo n g e v i t y pa y , on c e pe r ye a r pa i d in No v e m b e r (1 . 5 % o f an n u a l sa l a r y fo r em p l o y e e s wi t h 10 + ye a r s se r v i c e ) $9 . 5 0 pe r mo n t h breakdown o[ Gr o u e In s u r a n c e Be n e f i t ; $0 . 0 0 Gr o u p In s u r a n c e pr e m i u m Group Insurance: $9 . 5 0 Ba s i c Li f e In s u r a n c e pr e m i u m $0 . 0 0 Ac c i d e n t a l De a t h & Di s m e m b e r m e n t In s u r a n c e pr e m i u m $9 . 5 0 To t a l $18 4 . 2 4 pe r mo n t h FICA: $3 3 . 1 6 lo n g e v i t y ch e c k FI C A , on c e pe r ye a r $16 7 . 8 6 pe r mo n t h Regular Retirement: $3 0 . 2 2 lo n g e v i t y ch e c k Re g u l a r Re t i r e m e n t , on c e pe r ye a r Worker's Camp.: $5 5 . 1 4 pe r mo n t h {7 3 . 5 2 x 7 5 % ) jr~t~l for employee salaries, benefi t s an d lo n g e v i t y fo r FY 20 1 3 - 2 0 1 4 : I Salaries $2 , 4 0 8 . 3 8 Group Insurance $9 . 5 0 FICA $1 8 4 . 2 4 Regular Retirement $1 6 7 . 8 6 Worker's Camp. $5 5 . 1 4 Employee Clinic $2 5 . 0 0 $2 , 8 5 0 . 1 2 _ _ _ _ 1_ 2 _ (x 12 mo n t h s ) $3 4 , 2 0 1 . 4 7 $4 3 3 . 5 1 lo n g e v i t y pa y $3 3 . 1 6 lo n g e v i t y FI C A $3 0 . 2 2 lo n g e v i t y Re g u l a r Re t i r e m e n t $3 4 , 6 9 8 . 3 5 Unemployment Insurance $2 1 4 . 0 0 (F u l l Ti m e Em p l o y e e Ra t e ) $ 3 4 , 9 1 2 . 3 5 3 I PA T FY 20 1 3 - 2 0 1 4 Sa l a r i e s / B e n e f i t s Ca l c u l a t i o n s jM~L;a~=Kelly, Parent Edu c a t o r 25 ho u r s Ed u c a t o r 2o ; i i l i s ; ; ~ ~ - ; : r t h - - · · - - ] $2,02 3 . 1 7 pe r mo n t h Salary Information: $24,27 8 . 0 0 pe r ye a r (2 5 ho u r s ) $0 . 0 0 lo n g e v i t y pa y , mu s t wo r k at le a s t 30 ho u r s pe r we e k to qu a l i f y $6 . 0 0 pe r mo n t h breakdown of Gr o u p In s u r a n c e Be n e f i t ; Group Insurance: $0 . 0 0 Gr o u p In s u r a n c e pr e m i u m (e m p l o y e e ch o o s e s no t to en r o l l ) $0 . 0 0 Ba s i c Li f e In s u r a n c e pr e m i u m $0 . 0 0 Ac c i d e n t a l De a t h & Di s m e m b e r m e n t In s u r a n c e pr e m i u m $6 . 0 0 To t a l FICA: $15 4 . 7 7 pe r mo n t h $0 . 0 0 lo n g e v i t y ch e c k FI C A , on c e pe r ye a r Regular Retirement: $14 1 . 0 1 pe r mo n t h $0 . 0 0 lo n g e v i t y ch e c k Re g u l a r Re t i r e m e n t , on c e pe r ye a r Worker's Camp.: $4 6 . 3 2 pe r mo n t h Total for employee salaries, benefi t s an d lo n g e v i t y fo r FY 20 1 3 - 2 0 1 4 : Salaries $2 , 0 2 3 . 1 7 Group Insurance $6 . 0 0 FICA $1 5 4 . 7 7 Regular Retirement Worker's Camp. Employee Clinic $1 4 1 . 0 1 $4 6 . 3 2 $0 . 0 0 $2 , 3 7 1 . 2 7 12 (x 12 mo n t h s ) - - - - - $2 8 , 4 5 5 . 2 8 $0 . 0 0 lo n g e v i t y pa y $0 . 0 0 lo n g e v i t y FI C A $0 . 0 0 lo n g e v i t y Re g u l a r Re t i r e m e n t $2 8 , 4 5 5 . 2 8 \unemployment Insurance $2 1 4 . 0 0 (R a t e ba s e d on 1% o f sa l a r y up to ma x of $2 1 4 fo r Pa r t Ti m e Em p l o y e e ) ] $ 2 8 , 6 6 9 . 2 8 4 Graham, Melanie Salary Information: Program Co o r d i n a t o r $4,0 1 7 . 3 3 pe r mo n t h PA T FY 20 1 3 - 2 0 1 4 Sa l a r i e s / B e n e f i t s Ca l c u l a t i o n s 25 ho u r s Ed u c a t o r 15 ho u r s Su p e r v i s o r $48,20 7 . 9 6 pe r ye a r (4 0 ho u r s to t a l pe r we e k ) 20 vi s i t s pe r mo n t h $72 3 . 1 2 lo n g e v i t y pa y , on c e pe r ye a r pa i d in No v e m b e r (1 . 5 % o f an n u a l sa l a r y fo r em p l o y e e s wi t h 10 + ye a r s se r v i c e ) $1 1 . 7 5 pe r mo n t h breakdown of Gr o u p In s u r a n c e Be n e f i t : Group Insurance: $0 . 0 0 Gr o u p In s u r a n c e pr e m i u m $0 . 0 0 Ba s i c Li f e In s u r a n c e pr e m i u m $0 . 0 0 Ac c i d e n t a l De a t h & Di s m e m b e r m e n t In s u r a n c e pr e m i u m $1 1 . 7 5 To t a l $30 7 . 3 3 pe r mo n t h FICA: $5 5 . 3 2 lo n g e v i t y ch e c k FI C A , on c e pe r ye a r $28 0 . 0 1 pe r mo n t h Regular Retirement: $5 0 . 4 0 lo n g e v i t y ch e c k Re g u l a r Re t i r e m e n t , on c e pe r ye a r Worker's Comp:: $9 1 . 9 7 pe r mo n t h !fatal for employee salaries, benefi t s an d lo n g e v i t y fo r FY 20 1 3 - 2 0 1 4 : I Salaries $4 , 0 1 7 . 3 3 Group Insurance $1 1 . 7 5 FICA $3 0 7 . 3 3 Regular Retirement $2 8 0 . 0 1 Worker's Comp. $9 1 . 9 7 Employee Clinic $2 5 . 0 0 $4 , 7 3 3 . 3 8 _ _ _ _ 1_ 2 _ (m o n t h s ) $5 6 , 8 0 0 . 6 0 $7 2 3 . 1 2 lo n g e v i t y pa y $5 5 . 3 2 lo n g e v i t y FI C A $5 0 . 4 0 lo n g e v i t y Re g u l a r Re t i r e m e n t $5 7 , 6 2 9 . 4 4 Un€mployment Insurance $2 1 4 . 0 0 (F u l l Ti m e Em p l o y e e Ra t e ) $ 5 7 , 8 4 3 . 4 4 1 Total Salaries & Benefits for all em p l o y e e s : Sa l a r i e s & Employee Name Be n e f i t s FY 11 - 1 2 Graham $5 7 , 8 4 3 . 4 4 Humphrey $2 3 , 1 6 0 . 2 0 Jolly $3 4 , 9 1 2 . 3 5 Mclean-Kelly $2 8 , 6 6 9 . 2 8 TOTAL $1 4 4 , 5 8 5 . 2 8 PA T FY 20 1 3 - 2 0 1 4 Sa l a r i e s / B e n e f i t s Ca l c u l a t i o n s Total needed for Salari e s & Be n e f i t s fo r FY 20 1 3 - 2 0 1 4 : $1 4 4 , 5 8 5 . 2 8 11 ) Pe r s o n n e l $1 4 4 , 5 8 5 . 2 8 5 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following a rnendment be made to the annual budget ordinance for the fiscal year ending June 30, 201.4: Section 1. To amend the Transportation Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION Of CODE INCREASE DECREASE 110-4650-410.60-31 Gas, Oil & Auto Supplies 4,710 110-4650-410.~ NliiliR:t:eAsRee & Repair Eflt:1if3FI'Ient 4,710 Cool€> Coh"l"'t::U,i;;;.-~\nu:> '. REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION Of CODE INCREASE DECREASE EXPlANATION: To purchase the SQL server license for the installation of Trapeze Paratransit Scheduling System (PASS) software. APPROVALS: Adopted this-------day of _______ -' 2013. Margaret Regina Daniel Interim Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners ? I I BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 20~ ~~ Section 1. To amend the Group Insurance Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 902-9802-410.21-02 HRA $90,000 902-9802-410.21-04 HSA $90,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to reflect anticipated activity for the year. APPROVAlS: ~~--~~~WL~~~J~ Department Head (date) Finance Offic (date) County anager (date} .-1 <?:/ (::>f/3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7325-465-11-00 Salaries & Wages 88 110-7325-465-25-10 Unemployment Benefits 88 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: APPROVALS: To budget additional funds to meet expenses for unemployment benefits. For ~~ n McDowell's salary and 25% of Christina alley's salary. ~ 6}~3/.2o~ Finance fficer (date) ?;/I-S/;.3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, anJ to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.43-16 Repairs & Maintenance-Equipment $ 350.00 110-7600-441.60-33 Materials & Supplies $ 350.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move the funds to cover the cost of repairs to printers. Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2013 Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Public Buildings Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4700-410-44-21 Building & Equipment Rent 1039.00 110-4700-410-22-00 FICA Tax Expense 1039.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move monies for equipment to repair Rail Trail in Erwin APPROVALS: Adopted this day of Margaret Regina Wheeler, Clerk to the Board ,2013. Jim Burgin, Chairman Harnett County Board of Commissioners 4-1