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040411mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting April 4, 2011 The Harnett County Board of Commissioners met in regular session on Monday, April 4, 2011, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Timothy B. McNeill, Chairman Beatrice B. Hill, Vice - Chairman Dan B. Andrews, Commissioner Gary House, Commissioner Jim Burgin, Commissioner Scott Sauer, County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Sylvia Blinson, Finance Office Margaret Regina Wheeler, Clerk Chairman McNeill called the meeting to order at 9:00 a.m. Commissioner House led the pledge and invocation. Chairman McNeill called for additions and deletions to the published agenda. Commissioner Hill moved to approve the agenda as published. Commissioner Andrews seconded the motion which passed unanimously. Commissioner Burgin had questions regarding Public Utilities budget amendments 258, 259, 260 and 261. The budget amendments move funds to pay interest during construction. Mr. Sauer noted it was standard practice with USDA loans to pay the interest first. Commissioner Burgin also requested clarification regarding budget amendment 286 totaling $45,000 for professional services. This budget amendment moves funds needed to complete the fiscal year for the County Attorney, trustee and audit fees as a large portion of the funds allocated were spent for arbitrage rebate services and costs associated with the refinancing of the Angier Elementary and COPS issuance. Commissioner Burgin mentioned having read an article recently where a municipality turned over some recordings between the county manager and elected official to their Sheriff's Office for review instead of paying someone to do this. Commissioner Andrews moved to approve the following items on the consent agenda. Commissioner Hill seconded the motion which passed unanimously. Minutes: March 21, 2011 Regular Meeting Minutes March 1, 2011 Special Session Minutes Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 1 of 9 2. Budget Amendments: 258 Public Utilities Code 531- 9000 -431 531-0000-399 259 Public Utilities — Code 561- 9100 -431 561- 0000 -389 561 - 0000 -314 561- 0000 -361 260 Public Utilities — Code 553- 9100 -431 553- 0000 -389 553- 0000 -314 553 -0000 -361 553- 0000 -361 553- 0000 -361 .90 -77 Ft Bragg NTA .00 -00 Fund Balance Appropriated 561 PU0601 Ft Brae NTA .45 -70 Interest During Construction .50 -00 PU Fund Transfer .50 -00 Sales Tax .10 -00 Interest 553 PU014B SCWW .45 -70 Interest During Construction .50 -00 PU Fund Transfer .50 -00 Sales Tax .10 -00 Interest .40 -00 Interest Wachovia .90 -01 Regions Interest 261 Public Utilities Code 531 -9000- 431.90 -60 South Central Wastewater 531- 0000 - 399.00 -00 Fund Balance Appropriated 286 Governing Body Code 110- 4100- 410.30 -04 Professional Services 110- 8800 - 490.32 -16 Contingency 287 General Services Code 110- 4600 - 410.43 -21 Maintenance Repair Auto 110- 0000 - 356.30 -00 Insurance Reimbursement 288 WIA Youth Program Code 234 - 7408 - 465.35 -26 234 - 7406 - 465.41 -11 234 - 7406 - 465.60 -31 234 - 7406 - 465.60 -33 234 - 0000 - 331.74 -06 234 - 0000 - 331.74 -08 13 0,145 increase 130,145 increase 128,230 increase 130,145 increase 200 decrease 1,715 decrease 568,654 increase 476,010 increase 100,801 increase 1,283 increase 8,583 decrease 857 decrease 476,010 increase 476,010 increase Participant Cost Telephone & Postage Gas, Oil & Auto Supplies Office Supplies Workforce Development Sampson In Sch Workforce Development Sampson OutSch 291 Health Department, Aging- Nutrition Code 110- 7552- 441.35 -18 Special Projects 110- 0000 - 353.75 -52 Donations 45,000 increase 45,000 decrease 955 increase 955 increase 820 increase 370 decrease 250 decrease 200 decrease 820 decrease 820 increase 200 increase 200 increase Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 2 of 9 294 Sheriff's Office Code 110 -5100- 420.11 -09 110 -5100- 420.11 -08 110- 0000 - 331.51 -20 110- 0000 - 331.51 -24 Salaries & Wages — Overtime — Ice Salaries & Wages — Overtime — DEA Drug Enforcement Agency Immigration Customs Enforcement 295 Sheriffs Office /Detention Center Code 110 -5120- 420.32 -48 Safe Keepers 110- 0000 - 352.00 -00 Jail Phones 298 Transportation Code 110- 0000 - 347.17 -00 110- 0000 - 334.55 -01 110- 0000 - 399.00 -00 Sales & Services /Transportation Fee Transportation/NCDOT Transportation Fund Balance Appropriated 299 Parks & Recreation Code 110- 0000 - 399.00 -00 Fund Balance Appropriated 110- 0000 - 331.82 -.03 Senior Center 302 Health Depaitment Code 110- 7600- 441.58 -14 Travel 110- 7600 -44- 1.60 -33 Materials & Supplies 110- 0000 - 334.76 -02 Food & Lodging 303 Health Depaitinent, Aging — RSVP Code 110 - 7510- 441.41 -11 Telephone & Postage 110- 7510- 441.44 -21 Equipment Rent 110 -7510- 441.55 -12 Printing & Binding 110- 7510- 441.58 -14 Travel 110 - 0000 - 353.77 -01 United Way 304 Health Department Code 110- 7600 - 441.60 -45 Drugs 110- 0000 - 331.76 -12 Family Planning 305 Library Code 110- 8100 - 450.55 -12 110- 8100 - 450.60 -50 110- 8100- 450.64 -24 110- 8100- 450.64 -25 110- 8100- 450.11 -00 110- 8100- 450.32 -78 110- 0000 - 331.81 -01 Printing & Binding Audio Visuals Electronic Resources Books & Publications Salaries & Wages Special Programs NC State Aid 115 increase 728 increase 728 increase 115 increase 4,291 increase 4,291 increase 46,591 increase 42,355 decrease 4,236 decrease 1,000 decrease 1,000 increase 299 increase 1,000 increase 1,299 increase 600 decrease 74 decrease 40 decrease 286 decrease 1,000 decrease 1,450 increase 1,450 increase 1,015 increase 1,400 increase 17,000 increase 3,650 increase 15,000 decrease 5,000 increase 13,065 increase Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 3 of 9 306 Cooperative Extension. Parents As Teachers Salaries & Wages Group Insurance FICA Tax Expense Regular Retirement Worker's Compensation Telecommunications & Postage Building & Equipment Rent Printing & Binding Training & Meetings Travel Administration Materials & Supplies Code 110- 7310- 465.11 -00 110- 7310- 465.21 -00 110- 7310- 465.22 -00 110 - 7310- 465.23 -00 110- 7310- 465.26 -08 110 -7310- 465.41 -11 110- 7310- 465.44 -21 110 -7310- 465.55 -12 110- 7310 - 465.58 -01 110 -7310- 465.58 -14 110- 7310 - 465.60 -33 307 Planning Department, CP0902 Housing Preservation Code 393 - 8300 - 465.85 -16 Increase for Interest Earned Admin 393 - 0000 - 361.10 -00 Increase for Interest Earned on HPG Project 308 Sheriff's Department Code 110 -5100- 420.43 -21 Maintenance & Repair Auto 110- 0000 - 356.30 -00 Insurance Reimbursement 313 Harnett Regional Jetport Code 110- 8800 - 490.32 -16 Contingency 110- 8701- 490.90 -86 Airport Capital Reserve 314 Social Services Code 110 - 7710 - 441.80 -60 110 -7710- 441.80 -90 110 -7710- 441.80 -85 110- 7710- 441.88 -20 110- 7710- 441.80 -65 110- 7710- 441.80 -70 110- 0000 - 330.77 -05 110- 0000 - 330.77 -01 110- 0000 - 334.77 -04 110- 0000 - 330.77 -03 110- 0000 - 334.77 -02 110- 0000 - 399.00 -00 Day Care Smart-Start Crisis Intervention Progress Energy Neighbor Work First Transportation Title IV -E Foster Care State Foster Care R & B Day Care Smart-Start Social Services Administration Work First Transportation Foster Care IV -E Foster Care SFHF Fund Balance Appropriated 319 Cooperative Extension (CCR &R Ouality Code 110- 7322 - 465.22 -00 FICA 110 - 7322 - 465.26 -08 Worker's Compensation 110- 7322 - 465.12 -00 Salaries & Wages - Part Time 110 - 7322 - 465.60 -33 Materials & Supplies 110- 0000 - 334.73 -22 Quality Enhancement 26,696 increase 3 8,783 decrease 240 increase 996 increase 136 decrease 759 decrease 26 decrease 500 increase 800 increase 2,954 decrease 13,426 increase 27 increase 27 increase 994 increase 994 increase 44,444 decrease 44,444 increase 116,808 increase 100,000 increase 7,861 increase 9,272 increase 200,000 decrease 200,000 increase 116,808 increase 107,861 increase 9,272 increase 164,000 decrease 100,000 increase 64,000 increase 841 decrease 165 decrease 11,000 decrease 1,006 increase 11,000 decrease Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 4 of 9 321 General Services Code 110- 8800 - 490.32 -16 Contingency 110- 4600 - 410.43 -21 Maintenance /Repair Vehicles 3. Tax refunds and rebates (Attachment 1) 25,000 decrease 25,000 increase 4. The Finance Officer requested approval of Resolution Establishment and Maintenance of the Airport Capital Reserve Fund (Attachment 2) 5. Planning Department requested permission to apply for NC DOA State Aid to Airports grant for the amount of $400,000 requiring a $44,000 match. The grant is part of the $3.4 million overlay project to repave and rehabilitate runways and aprons. 6. Emergency Services, on behalf of Spout Springs Emergency Services, requested permission to purchase a 2011 Ford Expedition to use as their station vehicle. It would replace the 1999 Chevy Tahoe that has approximately 200,000 miles and is not very reliable. They will use $30,000 received from the sale of Engine 141 to make this purchase with any additional cost coming from their savings account. 7. Emergency Services requested approval of an application and to receive funds for the FY2009 Carryover ASPR Grant — Pass Thru administered through the WakeMed Health and Hospitals CAPRAC (Capital Regional Advisory Committee) in the amount of $4,500. These funds will be used to purchase equipment and supplies for our SMAT (State Medical Assistance Team) III Team. The project will fund equipment, supplies, unifoiiiis, etc as needed to increase the readiness of State Medical Assistance Teams (SMAT) in the amounts of $4,500 per SMAT III Team. This grant will be a reimbursable grant with no county matching funds required. 8. Harnett County Cooperative Extension requested permission to submit requests for grant funding from the Division of Child Development through Child Care Networks, Inc. for personnel and operating expenses needed for continue the operation of the Harnett County Child Care Resources and Referral Program for Harnett County children and families as well as child care facilities and their staff. This grant does not require matching cash funds. 9. Harnett County Cooperative Extension requested permission to submit requests for grant funding for Parents As Teachers' grant program, Quality Enhancement grant program and Raising a Reader grant program from the Harnett County Partnership for Children for the 2011 -2012 fiscal year. No matching cash funds required. Chairman McNeill opened the floor for info,. nal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Dal Snipes, 905 West Pope Street in Dunn, shared concerns that those in the county that can provide insurance services were not given an opportunity to do so. Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 5 of 9 Commissioner Andrews moved to approve the appointment listed below. Vice Chailinan Hill seconded the motion and it passed unanimously. Southeastern Economic Development Commission Abe Elmore (nominated by Commissioner Andrews) was reappointed for a term of four years which will expire April 30, 2015. Mrs. Cindy Casler, Director of Work Force Development with Central Carolina Community College, delivered an update on the Triangle South Workforce Development Board. Mrs. Calser distributed to the commissioners handouts as well as bags of new marketing material for Triangle South Workforce Development Board. Mrs. Casler also reported they are proud to co- sponsor the NC Foreclosure Prevention Fund Program to help eligible individuals who have lost their job to save their homes. Ms. Casler announced Triangle South had invested over $90,000 in the JobLink Center at Harnett County Central Carolina Community College and will hold a grand opening ceremony soon. She also they had spent $60,000 at the Shawtown Adult Education Center. She said video conferencing equipment was recently obtained for $35,000 partially funded through grants. Russell Ingram, Youth Director, discussed the youth programs saying Harnett County is carrying the bulk of the youth program. Mr. Ingram said Charlotte Leach and her staff do great work. Rosalind Cross, Adult Services Coordinator, discussed the adult programs and referenced the distributed spreadsheet "Exited Participants with Credentials — WIA Adult, Dislocated Workers and Youth (as of March 2011) ". Chairman McNeill commended the group on the work they are doing and said they are a shining example in their partnership with the community college. Commissioner Burgin requested clarification of the spreadsheet and the actual number of those who have gotten out and actually retained employment for more than one year. Mrs. Casler noted there is a follow up period to find out if the participant is still working at the same place as when they exited the program. Commissioner Burgin the costs per participant. Mrs. Casler responded the cost was around $3,700 per participant but depends on a number of things including educational level when entering and the type of training received. Samantha Ficzko, Planner II, gave a project briefing presentation of the Southwest Area Study sponsored by Capital Area Metropolitan Organization and NC DOT. The project process is 18 month using an integrated approach that considers land use, development, environment, and transportation simultaneously. The approximately 230 square mile study area generally includes the southwestern portion of Wake County and northern portion of Harnett County including the Towns of Angier, Apex, Fuquay - Varina, and Holly Springs. The expected result is a unified vision for transportation with recommendation for all travel modes that will ultimately be reflected in future plans including an area wide Comprehensive Transportation Plan and urban area Long Range Transportation Plan. Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 6 of 9 Ms. Ficzko encouraged commissioners to attend the upcoming Leadership Symposium on Wednesday, April 13, 2011, from 1:00 pm — 5:00 pm at the Fuquay -Varina Community Center. The intent of the symposium is to create a forum where community leaders can participate in discussions organized around Planning Themes that will ultimately lead to the creation of Study Obj ectives. Mr. Ralph Thurman, Transit Service Manager, petitioned the board for a required public hearing regarding the proposed Harnett County Community Transportation Program Application to be submitted to the NC DOT. Mr. Thurman noted the Community Transportation Program provides assistance to coordinate existing transportation programs operating in Harnett County as well as provides transportation options and services for the communities within this service area. These services are currently provided using demand- response and subscription routes. Services are rendered by center - aisle, lift - equipped, minivans, and light transit vehicles. The total estimated amount requested for the period July 1, 2011 through June 30, 2012, is as follows: Total Amount Local Share - Administrative $233,542 $35,031 (15 %) - Capital (Vehicles & Other) $308,743 $34,347 (10 %) $542,285 $69,378 Total Funding Request Total Local Share Chaiiuian McNeill called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman McNeill closed the public hearing. There was no other action needed by board at this time. Mr. Sauer reminded the Board of their upcoming special session schedule for 8:00 am on Monday, April 11, 2011. This meeting was rescheduled from Tuesday, April 12, 2011. The board will meet jointly with Board of Education and hear a report from NCSU Professor Jeff Tsai. Mr. Sauer requested that the Board sit in special session at 4:00 pm on Monday, April 18, 2011, prior to their regular schedule meeting at 7:00 pm, to hear a presentation by our broker of health insurance proposals received. Mr. Sauer also noted the upcoming scheduled April 26, 2012 special session. Lastly, he invited commissioners to attend the NCACC District Meeting on April 20, 2011, at the Cumberland County Crown Coliseum starting at 6:00 pm. Commissioner House moved that the board go into closed session to discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143- 318.11(a)(6). The motion was seconded by Commissioner Andrews and passed unanimously. Vice Chairman Hill moved that the board come out of closed session. Commissioner Andrews seconded the motion which passed unanimously Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 7 of 9 Chairman McNeill called for any new business. Commissioner Burgin moved to hire Kelly Johnson on part-time bases to fill an administrative position in the Sheriffs Office. The motion was second by Commissioner Andrews and passed 4 to 1. Commissioner Burgin asked if we were appealing the ruling of the Board of Adjustment hearing regarding Drake's Landing. Jennifer Slusser, Staff Attorney, clarified that Kent Jeffries is appealing the determination of the Zoning Administrator. She responded that attorneys, on behalf of the Planning Depai lment, filed a motion to dismiss the appeal. Commissioner Burgin asked who actually requested the appeal. Mr. Sauer stated it is standard practice and our role to uphold and defend our Zoning Administrator and that was what they were attempting to do. He noted the same was done recently in the Woodshire case. Commissioner Burgin said it seems like we are doing something we should not be doing because it affects a commissioner. Commissioner Burgin said Attorney Snow had provided him information upon his request which Commissioner Burgin said included the statement "attorneys cannot be in involved in something that affects an individual commissioner or any investigation for anything else ". Commissioner Burgin reminded the group that Dwight Snow nor Jennifer Slusser could be involved in the Public Utilities interviews as he requested due to "personal interest ". Mr. Sauer stressed again staff's intent to defend the position of the Zoning Administrator as there has been no change in the county position relative to the Zoning Administrator's interpretation. Commissioner Burgin asked if any progress had been made on the 12 vehicle and the insurance. He said he thought it would easy to look at the vehicles and verify when they were on the insurance policy and when they were taken off. Mrs. Blinson said they received a list of vehicles to be surplused following his request and only one had insurance coverage which has since been removed by Risk Management. Commissioner Burgin requested the dates the other vehicles were removed from coverage. Chairman McNeill moved to leave the vehicle policy in Public Utilities as is. Commissioner Andrews seconded the motion. Commissioner Burgin said he believes it is necessary for on -call staff to drive their vehicles home but not over 30 staff each night. He said staff told him they usually go to the shop before going out on a call anyway because the majority of the time they do not have the equipment or tools needed on their trucks. The motion passed 3 to 2. Commissioner Burgin requested the last 12 months of call -out for Public Utilities. Commissioner Burgin moved to put the meeting recordings on the county website after the minutes are approved. Commissioner House seconded the motion. The motion passed with four in favor. Commissioner Burgin asked Mrs. Blinson if the Finance Office was scanning checks in yet. Mrs. Blinson said there were not but the IT Department was working with Laserfiche and departments as we can afford it. Commissioner Burgin said he believes this is one of the most important things and asked that IT move this to the top of their list. Mrs. Blinson said they do scan and retrieve EMS billing. Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 8 of 9 Commissioner Burgin said he reviewed the Trident report on claims. He believes any employee involved in a driving claim should be removed from the vehicle for a period of time and required to take a safe - driving course. He requested staff develop a plan regarding this. He said he didn't think the report was bad with the exception of vehicle accidents. Commissioner Andrews moved to adjourn the meeting at 10:16 am. Vice Chailinan Hill seconded the motion and the meeting was adjourned. 0 A vux (ge4 Timothy eill, Chaiiinan fir" `8 rc° ^Marg ret Regina eeler, Clerk Harnett County Board of Commissioners April 4, 2011 Regular Meeting Minutes Page 9 of 9 App,roved by the Harnett County Board of Commissioner$. ATTACHMENT 1 Date : 04/04/2011 Approved By : TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES I No. Name of Tax Payer Bill 1 ANDERSEN, THOMAS ARNE 124 HAYWOOD ST SPRING LAKE, NC 28390 SPRING LAKE, NC, 28390 2 HAYES, ROLAND P HAYES, PAULA B 4353 WIRE RD LINDEN NC, 28356 - 0000 3 ROBERTSON, SONIA L 7753 LITTLEFIELD ST APT B FORT KNOX KY, 40121 - 2390 4 SARMIENTO, CARLOS ALBERTO JR 1045 BUFFALO LAKE RD SANFORD, NC 273322352 SANFORD, NC, 27332 - 2352 5 SARMIENTO, CARLOS ALBERTO JR 1045 BUFFALO LAKE RD SANFORD, NC 273322352 SANFORD, NC, 27332 - 2352 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0001857224 -2010- 2010 - 000000 0000023448- 2010- 2010- 000000 0001660122- 2009- 2009- 000000 0001753980- 2009- 2009- 000000 0001753980- 2010- 2010- 000000 Tax Interest €k nest end Penalties Totai Refund City 0.00 County 17.55 City 0.00 County 131.75 City 0.00 County 21.45 City 0.00 County 174.51 City 0.00 County 170.61 City Total County Total Total to be Refunded 17.55 Refund Reason Military Exemption Value 131.75 Refund Decrease Military 21.45 Refund Exemption Military 174.51 Refund Exemption Military 170.61 Refund Exemption 0.00 515.87 515.87 ATTACHMENT 2 Harnett COUNTY NORTH CAROLINA RESOLUTION ESTABLISHMENT AND MAINTENANCE OF THE AIRPORT CAPITAL RESERVE FUND www.harnett.org WHEREAS, there is a need in the County of Harnett, North Carolina to maintain and improve the Harnett Regional Jetport; and WHEREAS, the County must bear the 10% of the cost of renovation /construction at the Harnett Regional Jetport. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD THAT: Section 1. The Governing Board hereby creates a Capital Reserve Fund for the purpose of setting aside the local match required. Section 2 . This fund will remain operational for a period not to exceed 10 years (beginning July 1, 2010 and ending June 30, 2020) or until a cumulative sum not to exceed eight hundred thousand dollars ($800,000) has been received. Section 3. The Board will appropriate or transfer from the General Fund Contingency the required local match of grant #36237.25.12.2 (Airport Overlay and Apron Rehab) which will be started in Fiscal Year 2011— 2012. Section 4. The Board will appropriate or transfer an amount of no less than $26,667 each year from other funds to this fund. Section 5. This resolution shall become effective upon its adoption. Duly adopted this 4th day of April, 2011. ATTEST: Timothy B cNeill, Chairman Harnett County Board of Commissioners Mararet R. W ''eler, Clerk to the Board Har ett County oard of Commissioners.; strong roots • new growth " ^t1