071910mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
July 19, 2010
The Harnett County Board of Commissioners met in regular session on Monday, July 19, 2010,
in the Commissioners Meeting Room, County Administrative Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Timothy B. McNeill, Chairman
Beatrice B. Hill, Vice- Chaiiivan
Dan B. Andrews, Commissioner
Gary House, Commissioner
Member absent: Jim Burgin, Commissioner
Staff present:
Scott Sauer, County Manager
Tony Wilder, Deputy County Manager
Dwight W. Snow, County Attorney
Sylvia Blinson, Finance Officer
Margaret Regina Wheeler, Clerk
Chaiiinan McNeill called the meeting to order at 7:00 p.m. Vice Chairman Hill led the pledge of
allegiance and invocation.
Chairman McNeill called for additions and deletions to the published agenda. Chairman
McNeill announced the removal of public hearings for zoning changes for Blaylock Grading
Company on NC Hwy 210N, 1.84 +/- acres from RA -30 to Commercial Zoning in Neill's Creek
Township; and H.M.'s Kids, Inc., Applicant: Bob Brantley, 3035 Hwy 87S, 6.54 + /- acres, RA-
30 to Commercial Zoning in Barbecue Township. The tax refunds, rebates, releases and
Outstanding Levy Report were also removed to address some issues.
Chairman McNeill requested the addition of 1) Resolution to change the meeting time of the
August 2, 2010 Regular Meeting, 2) Cooperative Extension's request for permission to accept a
grant from the Harnett County Partnership for Children for the continuation of the Parents As
Teachers Program in the amount of $266,505 for the grant year 2010 -2011; 3) Cooperative
Extension's request for permission to accept grants 1) Quality Enhancement in the amount of
$250,629, 2) Raising a Reader in the amount of $56,000 and 3) Division of Child Development
in the amount of $50,141 for CORE Services, for the continuation of their Resource & Referral
Program for the grant year 2010 -2011; 5) Staff Attorney's request to approval of the Home and
Community Care Block Grant for Older Adult Agreement for the Provision of County -Based
Aging Services with Mid - Carolina Area Agency on Aging and Provider Services Summaries
detailing the funding to be received by each department totaling $635,519 federal and state
Home and Community Care Block Grant funding for Fiscal Year 2010 -2011; and 5) Budget
ordinances for WIA Youth Program, Human Resources Department, Sheriff's Department and
IT Department.
Harnett County Board of Commissioners
July 19, 2010 Regular Meeting Minutes
Page 1 of 6
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
July 19, 2010
The Harnett County Board of Commissioners met in regular session on Monday, July 19, 2010,
in the Commissioners Meeting Room, County Administrative Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Timothy B. McNeill, Chairman
Beatrice B. Hill, Vice - Chairman
Dan B. Andrews, Commissioner
Gary House, Commissioner
Member absent: Jim Burgin, Commissioner
Staff present:
Scott Sauer, County Manager
Tony Wilder, Deputy County Manager
Dwight W. Snow, County Attorney
Sylvia Blinson, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman McNeill called the meeting to order at 7:00 p.m. Vice Chairman Hill led the pledge of
allegiance and invocation.
Chairman McNeill called for additions and deletions to the published agenda. Chairman
McNeill announced the removal of public hearings for zoning changes for Blaylock Grading
Company on NC Hwy 210N, 1.84 +/- acres from RA -30 to Commercial Zoning in Neill's Creek
Township; and H.M.'s Kids, Inc., Applicant: Bob Brantley, 3035 Hwy 87S, 6.54 + /- acres, RA-
30 to Commercial Zoning in Barbecue Township. The tax refunds, rebates, releases and
Outstanding Levy Report were also removed to address some issues.
Chairman McNeill requested the addition of 1) Resolution to change the meeting time of the
August 2, 2010 Regular Meeting, 2) Cooperative Extension's request for permission to accept a
grant from the Harnett County Partnership for Children for the continuation of the Parents As
Teachers Program in the amount of $266,505 for the grant year 2010 -2011; 3) Cooperative
Extension's request for permission to accept grants a) Quality Enhancement in the amount of
$250,629, b) Raising a Reader in the amount of $56,000 and c) Division of Child Development
in the amount of $50,141 for CORE Services, for the continuation of their Resource & Referral
Program for the grant year 2010 -2011; 4) Staff Attorney's request to approval of the Home and
Community Care Block Grant for Older Adult Agreement for the Provision of County -Based
Aging Services with Mid - Carolina Area Agency on Aging and Provider Services Summaries
detailing the funding to be received by each department totaling $635,519 federal and state
Home and Community Care Block Grant funding for Fiscal Year 2010 -2011; and 5) Budget
ordinances for WIA Youth Program, Human Resources Department, Sheriff's Department and
IT Department.
Harnett County Board of Commissioners
July 19, 2010 Regular Meeting Minutes
Page 1 of 6
Commissioner House moved to approve the agenda as amended. Vice Chairman Hill seconded
the motion which passed unanimously.
Commissioner House moved to approve the following items on the consent agenda as amended.
Vice Chairman Hill seconded the motion which passed unanimously.
1. Human Resources requested approval of modification to the Personnel Ordinance
(Article V, Section 29) to ensure clarification for compensation of employees working
while the Emergency Operations Center (EOC) is activated.
2. Legal Department requested public disclosure of settlement of the worker's compensation
claim of Christopher Smith vs. County of Harnett, I.C. No. 895515 in the amount of
$29,500 which was approved by the N.C. Industrial Commissioner on June 5, 2010. In
addition to the amount paid, the terms of the settlement include full and final release of
any and all claims and severance agreement.
3. Resolution to cancel August 16, 2010 Regular Meeting (Attachment 1)
4. Public Utilities requested adoption of the Wastewater Master Plan project ordinance in
the amount of $266,000. This project consists of the development of a wastewater master
plan for the Southern portion of Harnett County. An engineering services contract for
development of the plan was awarded to Hazen & Sawyer on June 21, 2010. The project
will be entirely funded from HCDPU funds.
5. Deputy County Manager requested approval of Talbert & Bright, Inc. work authorization
No. 10 -01 for approach surveys for runway 5 and 23 required by NC DOT, Division of
Aviation. The services will be reimbursed by grant #36237.11 referred to as the VISION
100 grant.
6. Planning Department requested approval of a contract to perform planning services for
the Town of Erwin. The contract term is for 3 years and compensation is $1,500 per
month plus reimbursement of directly incurred out -of- pocket expenses. Out of pocket
expenses include cost for photographic or outside reproduction of materials which are
separate billing cost.
7. The County Manager requested approval of Workforce Development Budget
Amendment, Contract Modification and Professional Service Agreements with Jerry B.
Bryant and Frances Simmons
8. Human Resources, on behalf of Workforce Development /JobLink Department, requested
approval for a new position — Workforce Development Specialist. This position will be
classified as a Grade 64. Funding will be provided at 100% through the Workforce
Investment Act Grant.
Harnett County Board of Commissioners
July 19, 2010 Regular Meeting Minutes
Page 2 of 6
9. Resolution to change the meeting time of the August 2, 2010 Regular Meeting
(Attachment 2)
10. Cooperative Extension requested permission to accept a grant from the Harnett County
Partnership for Children for the continuation of the Parents As Teachers Program in the
amount of $266,505 for the grant year 2010 -2011.
11. Cooperative Extension requested permission to accept grants 1) Quality Enhancement in
the amount of $250,629, 2) Raising a Reader in the amount of $56,000 and 3) Division of
Child Development in the amount of $50,141 for CORE Services, for the continuation of
their Resource & Referral Program for the grant year 2010 -2011.
12. Staff Attorney requested approval of the Home and Community Care Block Grant for
Older Adult Agreement for the Provision of County -Based Aging Services with Mid -
Carolina Area Agency on Aging and Provider Services Summaries detailing the funding
to be received by each department totaling $635,519 federal and state Home and
Community Care Block Grant funding for Fiscal Year 2010 -2011.
13. Budget Amendments:
1 WIA Youth Progam
Code 247 - 7408 - 465.12 -02
247 - 7408 - 465.22 -01
247 -7408- 465.26 -08
247 - 7408 - 465.58 -14
247 - 0000 - 331.74 -08
Participant Wages 23,100 increase
Participant FICA 1,000 increase
Worker's Compensation 400 increase
Travel 1,500 increase
Sampson County ARRA Youth 26,000 increase
2 Human Resources Department
Code 110- 4250- 410.33 -45 Contracted Services 5,000 decrease
110- 4900 - 410.74 -74 Capital Outlay (Information Technology) 5,000 increase
3 Sheriff's Department
Code 110 -5100- 420.32 -27 Drug Program
110- 0000 - 399.00 -00 Fund Balance Appropriated
18,939 increase
18,939 increase
4 IT Department
Code 110- 4900 - 410.35 -34 Fiber Relocation (DOT) 52,127 increase
110- 0000 - 356.49 -01 Reimbursements -Fiber Relocation (DOT) 52,127 increase
Chairman McNeill opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke.
The annual presentation of the Sandhills Antique Farm Equipment Club was postponed as no one
was present to give the report.
Harnett County Board of Commissioners
July 19, 2010 Regular Meeting Minutes
Page 3 of 6
The Harnett County Board of Commissioners considered support and approval of Resolution of
the Harnett County Board of Education Regarding the Need to Build Schools, Possible
Additional Sources of Funding and a Referendum on the Local Option Sales and Use Tax Voter
Referendum for the November 2010 ballot. Commissioner House said Harnett County is facing
a massive undertaking in building these schools and we need to look for every revenue stream
that we can. He said he will always be in support of giving the voters the opportunity to tell
them what they want them to do. Commissioner House moved to support putting the local
option sales tax on the ballot along with the other items listed on the resolution presented by the
Board of Education. The motion was seconded by Vice - Chairman Hill.
Chairman McNeill noted the state has taken approximately $600,000 of lottery money in
addition to taking back ADM funding which is over $1 Million. Chaiiman McNeill said we have
to come up with alternate sources of revenues to pay for existing schools we've already built let
alone any new schools. He said he feels like a sales tax is a fairer tax as property owners
shouldn't always have to bare all of the burden themselves and noted a 1/4 cent sales tax would
generate $1 million a year based on present numbers. Chairman McNeill said Harnett County is
between a rock and hard place as we are growing in the middle of a recession. He said the
county gained over 600 students this year and we are faced with the need to build over $136
Million of schools in the next four years.
Commissioner House pleaded for the federal government and Department of Defense to help
and said the influx of students is coming from the military and they should help bare the burden.
Commissioner House read a statement from Commissioner Burgin who stated he would support
the '/ cent sales tax if they lower the property tax rate a 'h cent. Chairman McNeill said they
could not commit to anything like that at this state of the game. The motion passed unanimously
4 to 0.
John Birath, Director of Facilities and Planning for Harnett County Schools, delivered earlier in
work session contracts by the design professionals for the proposed four new schools for Harnett
County. Updated budgets for one elementary school, two middle schools and one high school
were also provided to commissioners. Mr. Birath reported they had gone through an accelerated
process for selection of designers in these projects through the Request for Qualification
Procedure. Mr. Birath noted a committee including representatives of the Harnett County Board
of Commissioners and the Harnett County Board of Education created a shortlist from 15
respondents and interviewed the top six firms. Moseley Architects were selected to do the
design of the elementary school and SFL +a Architects were selected to do the design of the two
middle schools and the high school. Mr. Birath requested approval of the submitted contracts.
He said the contracts needed to be delivered to USDA the following day to meet the deadline for
funding.
Commissioner House and Vice Chaimian Hill both served on the selection committee for these
design professionals. Commissioner House said he called USDA and asked questions and feels
very fortunate that we have the people at USDA looking after us in Harnett County. He said if
we don't go ahead and do these applications now; the money would not be there next year. Vice
Chairman Hill said she was very appreciative for all the excellent work done. She agreed that we
Harnett County Board of Commissioners
July 19, 2010 Regular Meeting Minutes
Page 4 of 6
need to stay on the federal government to help us with these new schools due to the new students
flooding the schools. Commissioner House moved to approve the architectural selections for
professional services and authorize the chairman to sign the contract. The motion was seconded
by Vice Chairman Hill and passed unanimously 4 to 1.
Jennifer Slusser, Staff Attorney, requested approval of the Memorandum of Understanding
(MOU) Relating to the Good Hope Hospital, Inc. Nonprofit Inpatient Psychiatric Facility for
Harnett County. It was noted the group had discuss the MOU at length in work session.
Commissioner House said he had worked on this project for over four years and these inpatient
mental health beds are desperately needed in Harnett County. He said he read the final draft of
the MOU thoroughly and found it to be very reasonable. Commissioner House made a plea to
Good Hope's Board to adopt the MOU if approved by the Harnett County Board of
Commissioners. Vice Chaiiinan Hill moved to approve the Memorandum of Understanding as
presented. Commissioner House seconded the motion which passed unanimously.
Heather Hooper and Chandra Hyacinth with Sanford Housing Authority presented for approval
the Harnett County Public Housing Agency 5 Year and Annual Plan. Ms. Hooper said the
proposed plan is what they anticipate for Harnett County Housing Authority over the next 5
years. She said they still intend to make the local preferences and keep the leasing up as much
as possible but plan to also incorporate the Family Self Sufficiency (FSS) and Home Ownership
so clients have more options. Ms. Hooper said Harnett County currently has more properties
than they are able to assist. There are 218 Harnett County citizens in the program of which many
of those clients are disabled as is one of Harnett County's preferences.
Ms. Hyacinth said the Family Self Sufficiency program is set up to eventually help the families
become self sufficient. She said when citizens reach their goals; money that the government is
no longer paying for them is put in to an escrow account. The hope is clients would then take
that money to put down on a home through the Home Ownership program.
Vice Chairman Hill moved to approve the Harnett County Public Housing Agency 5 Year and
Annual Plan as presented. Commissioner House seconded the motion which passed
unanimously.
Mark Locklear, Planning Manager, petitioned the board for a public hearing regarding Proposed
Text Amendments to the Harnett County Subdivision Ordinance Article V: Design Standards,
Section 5.12.4
Mr. Locklear reviewed the request to amend the subdivision ordinance to give authority to the
Development Review Board to allow an exception to the current curb and gutter requirements in
order to allow developers to take advantage of existing infrastructures when applicable such as
existing mobile home parks being developed as subdivisions. Mr. Locklear noted the Planning
Board reviewed the proposed amendment July 6, 2010, and unanimously recommends approval.
Mr. Locklear reported Harnett County has received requests in recent months for the
redevelopment of existing mobile home parks to single family subdivisions, some of which have
existing street systems in place. In an effort to continue to encourage such redevelopment, staff
Harnett County Board of Commissioners
July 19, 2010 Regular Meeting Minutes
Page 5 of 6
has proposed that the Development Review Board be able to approve an exception to our current
curb and gutter requirements, in order to allow developers to take advantage of the existing
infrastructures for such developments when applicable.
Chairman McNeill called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman McNeill closed the public hearing
Commissioner House moved to approve the request as presented. Vice Chairman Hill seconded
the motion which passed unanimously. (Attachment 3)
Mr. Sauer presented the following report and request:
• Planning Services May 2010 Report
• Veteran Affairs June 2010 Activities Report
Mr. Sauer also mentioned a very good article in the Dunn Daily Record regarding outreach
efforts by Harnett County's Veteran Affairs.
Commissioner House moved that the Board go into closed session to discuss matters relating to
the location or expansion of industries or other businesses in Harnett County. This motion is
made pursuant to N.C. General Statute Section 143- 318.11(a)(4). The motion was seconded by
Commissioner Hill and passed unanimously.
Chaiiiiian McNeill moved that the Board come out of closed session. Commissioner House
seconded the motion which passed unanimously.
There being no new business, Commissioner House moved to adjourn the meeting at 7:48 pm.
The motion was seconded by Vice Chairman Hill and passed unanimously.
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Timothy B. ill, Chailivan: °, =; ,'`;la et Regina Wheeler Clerk
Harnett County Board of Commissioners
July 19, 2010 Regular Meeting Minutes
Page 6 of 6
ATTACHMENT 1
A RESOLUTION TO CANCEL THE
AUGUST 16, 2010 REGULAR EVENING MEETING OF THE
HARNETT COUNTY BOARD OF COMMISSIONERS
THAT WHEREAS, the Harnett County Board of Commissioners adopted on September
19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and
WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special
Meetings" states that the Board may cancel the place or time of a particular regular meeting by
resolution: that the Board has determined that it will not meet at its regular scheduled morning
meeting on Tuesday, July 6, 2010.
NOW, THEREFOR, BE IT RESOLVED, by the Board of Commissioners of Harnett
County that its regular meeting schedule for Monday, August 16, 2010 at 7:00 p.m. is hereby
canceled; that this Resolution shall be filed with the Clerk to the Board, posed at the regular
meeting place and forwarded to all parties on the County's Sunshine List.
Adopted by the Harnett County Board of Commissioners in regular session, this 19t day
of July, 2010. ���,,,,,,,,,,,,,
,,,.` ` of G O Mtij/s .,,
HARNETT COUNTY BOARD OF COMMISSIONERS
By: ! 4 J&CXj,(,;
Timo . McNeill, Chairman
Attest:
Margar t Regina ' eler, Clerk
ATTACHMENT 2
A RESOLUTION TO CHANGE THE MEETING TIME OF THE
AUGUST 2, 2010 MEETING OF THE
HARNETT COUNTY BOARD OF COMMISSIONERS
THAT WHEREAS, the Harnett County Board of Commissioners adopted on September
19, 1994 certain Rules of Procedure by which the Board would conduct its urieetings; and
WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special
Meetings" states that the Board may cancel the place or time of a particular regular meeting by
resolution: that the Board has determined that it will meet on Monday, August 2, 2010 but will
change the time of the meeting to 7:00 pm.
NOW, THEREFOR, BE IT RESOLVED, by the Board of Commissi ®ners of Harnett
County that its regular meeting schedule for Monday, August 2, 2010 at 9:00 a.m. is hereby
rescheduled to Monday, August 2, 2010 at 7:00 pm; that this Resolution shall be filed with the
Clerk to the Board, posed at the regular meeting place and forwarded to all parties on the
County's Sunshine List.
Adopted by the Harnett County Board of Commissioners in regular session, this 19t day
ofJuly, 2010. 11111,,
Attest:
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Marga .t Regina Wh ler, Clerk
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HARNETT COUNTY BOARD OF COMMISSIONERS
By:
Tim B. McNeill, Chairman
Attachment 3
HARNETT COUNTY
NORTH CAROLINA
A RESOLUTION AMENDING THE
HARNETT COUNTY SUBDIVISION REGULATIONS
WHEREAS, the Board of Commissioners of Harnett County adopted the Harnett County
Subdivision Regulations on April 7, 1977 for the purpose of promoting the health, safety, and
general welfare of the county residents; and
WHEREAS, this ordinance was adopted under authority granted by the General Assembly of the
State of North Carolina, particularly G.S. 153A -330; and
WHEREAS, the Subdivision Regulations contains provisions for amending said ordinance and
those provisions have been followed; and
WHEREAS, the Harnett County Planning Board has reviewed the amendment to the articles of the
Subdivision Regulations as listed below and recommends the adoption of the following
amendment.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
HARNETT COUNTY, NORTH CAROLINA that Article V "Design Standards", Section 5.11.4
" Curb and Gutter" of the Subdivision Regulations shall be amended to read as indicated below:
All curb and gutter sections shall be concrete and meet Division of Highways Standards. In the
instance where redevelopment is taking place of an existing use, such as Mobile Home Parks or
other similar uses with an existing street system in place that is currently utilizing asphalt curb and
gutter that is built to N.C. Department of Transportation standards, then asphalt curb and gutter
may be allowable upon approval by the Development Review Board. Further all new street
additions to the development may also be allowed to continue to use the asphalt curb and gutter in
order to make the development consistent in appearance throughout as long as the total linear feet
of new street additions does not exceed the total linear feet of the existing street system. All Neo-
Traditional designed lots shall conform to North Carolina Department of Transportation
Traditional Neighborhood Development Guidelines.
Duly adopted this 19t day of July, 2010 and effective upon adoption.
HARNETT COUNTY BOARD OF COMMISSIONERS
7.e
Timothy
ATTEST:
Marg
r
cNeill, Chairman
6(/ tA_ 7-Zi v.&
et Reginaniel, Clerk to the Board