040510mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
April 5, 2010
The Harnett County Board of Commissioners met in regular session on Monday, April 5, 2010,
in the Commissioners Meeting Room, County Administrative Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Staff present:
Timothy B. McNeill, Chaiiman
Beatrice B. Hill, Vice- Chairman
Dan B. Andrews, Commissioner
Gary House, Commissioner
Jim Burgin, Commissioner
Scott Sauer, County Manager
Tony Wilder, Deputy County Manager
Dwight W. Snow, County Attorney
Sylvia Blinson, Finance Officer
Margaret Regina Daniel, Acting Clerk
Chairman McNeill called the meeting to order at 9:00 am. Commissioner Andrews gave the
invocation.
Chairman McNeill called for additions and deletions to the published agenda. Mr. Sauer
requested the addition of an update from the Harnett County Board of Education which included
a requested for $30,000 to purchase options on two tracts of land. Commissioner House
requested that the following agenda items be removed from the consent agenda for discussion
purposes:
- Public Utilities' request for approval of four engineering services agreements with
Marziano & McGougan.
- Public Utilities' request for approval of the South Central Wastewater Phase 1C-1
Project ordinance.
- Public Utilities' request for approval of the South Central Wastewater Phase 1 C -2
Project ordinance.
- Public Utilities' request for approval of a $4,543,201 Drinking Water State Revolving
Loan for the East Central Water and Sewer District of Harnett County.
Commissioner Burgin moved to approve the agenda as amended. Vice Chairman Hill seconded
the motion which passed unanimously
Commissioner Burgin moved to approve the items on the revised consent agenda.
Commissioner Andrews seconded the motion and the Board unanimously approved the
following items on the consent agenda:
1. Minutes: March 25, 2010 Special Session
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 12
2. Budget amendments:
267 Health Depai lment
Code 110- 7600 - 441.55 -12
110- 7600 - 441.58 -01
110- 7600 - 441.58 -14
110- 7600 - 441.60 -33
110- 7600 - 441.60 -46
110- 7600 - 441.64 -25
110- 0000 - 331.76 -01
Printing
Training
Travel
Materials & Supplies
Medical Supplies
Books & Publications
WIC Programs
268 Health Department
Code 110- 7600 - 441.11 -00 Salaries
110- 7600 - 441.22 -00 FICA
110- 7600 - 441.23 -00 Retirement
110- 0000 - 353.76 -06 Health Check DMA
110- 0000 - 334.76 -14 Health Check Sandhills
269 Aging -RSVP
Code 110- 7510- 441.32 -13 Special Projects
110- 0000 - 353.15 -00 RSVP Donations
283 Emergency Services
Code 110 -5302- 420.35 -24 Homeland 2008 Exercise
110- 0000 - 331.53 -10 Homeland 2008 Exercise
285 Erwin Wastewater Improvements
Code 564- 9100- 431.45 -02 Ormond Utilities
564- 9100 - 431.45 -80 Contingency
286 Transportation
Code 110- 0000 - 399.00 -00 Fund Balance Appropriated
110- 0000 - 334.55 -01 NCDOT CTP
287 Cooperative Extension
Code 110- 7300 - 465.32 -30 Family & Consumer Sciences
110- 0000 - 399.00 -00 Fund Balance Appropriated
292 Health Department
Code 110 -7600- 441.60 -45 Drugs
110- 0000 - 331.76 -12 Family Planning
298 Land Acquisition & Runway Safety CP0901
Code 390 - 8360 - 465.90 -10 Other Financing General Fund
390 -0000- 389.10 -00 Interfund Transfer - General Fund
250 decrease
275 decrease
106 decrease
1,354 decrease
17,036 decrease
1,500 decrease
20,521 decrease
2,750 decrease
210 decrease
134 decrease
17,208 decrease
14,114 increase
4,500 increase
4,500 increase
1,724 decrease
1,724 decrease
45,921 decrease
45,921 increase
49,502 decrease
49,502 increase
800 increase
800 increase
6,484 increase
6,484 increase
100,000 decrease
100,000 decrease
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2of12
299 Interfund Transfers, General Fund
Code 110- 0000 - 399.00 -00 Fund Balance Appropriated
110 -0000- 389.43 -13 Interfund Transfer -COPS 2007
304 Sheriffs Detention
Code 110 - 5120 - 420.60 -46 Medical Supplies & Drugs
110- 0000 - 356.51 -07 Inmates Confined Medical
305 Sheriff Office
Code 110 -5100- 420.12 -00 Salaries & Wages Part-Time
110- 0000 - 336.23 -01 Federal Inmate Transport Cost
306 Sheriff Office
Code 110 -5100- 420.32 -27 Drug Fund
110- 0000 - 336.15 -00 Controlled Substance Tax
307 Sheriff Office
Code 110 -5100- 420.11 -05 Salaries & Wages Overtime
110 -0000- 331.51 -20 Drug Enforcement Agency Overtime
311 JCPC Administrative Funds
Code 110 -5899- 420.32 -61 JCPC Administrative
110- 0000 - 331.79 -01 JCPC Administrative
312 Transportation
Code 110- 4650- 410.32 -70
110- 4650 - 410.54 -26
110- 4650- 410.55 -12
110- 4650- 410.58 -01
110- 4650- 410.58 -14
110 -0000- 331.46 -01
110- 0000 - 334.55 -01
110- 0000 - 334.55 -02
110- 0000 - 334.55 -03
110- 0000 - 334.55 -04
110- 0000 - 334.55 -05
110- 0000 - 347.17 -00
110 -0000- 353.46 -01
110-0000-354.01-01
110 -0000- 399.00 -00
442,149 decrease
442,149 increase
13,271 increase
13,271 increase
2,330 increase
2,330 increase
6,897 increase
6,897 increase
1,293 increase
1,293 increase
9,183 increase
9,183 increase
Capital Assistance TDP 91,019 decrease
Advertising 2,832 increase
Printing & Binding 350 increase
Training & Meetings 1,250 increase
Travel & Administration 500 increase
Transportation - Medical General 15,000 increase
NCDOT Transportation -CTP 31,165 decrease
EDTAP Transportation Plan 39,322 increase
Transportation Assistance — TDP 71,100 decrease
Medical Transportation 15,000 decrease
RGP Transportation 20,167 increase
Sales & Service Transportation 5,000 decrease
Transportation -Cost Share MCCOA 500 increase
Sale of Vans 5,876 increase
Fund Balance Appropriated 44,687 decrease
313 Sheriff Office
Code 110 -0000- 331.51 -17 Gang Resistance -GREAT
110 - 0000 - 399.00 -00 Fund Balance Appropriated
1,506 increase
1,506 decrease
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 12
314 Parks and Recreation
Code 110- 8200 - 450.31 -29 Anderson Creek Gym
110- 8200 - 450.43 -18 Landscaping
318 Cooperative Extension
Code 110 -7301 - 465.11 -00
110- 7301 - 465.21 -00
110 -7301- 465.22 -00
110- 7301- 465.23 -00
110- 7301 - 465.26 -08
110- 7301 - 465.41 -11
110- 7301 - 465.58 -01
110 -7301 - 465.60 -47
Salaries & Wages
Group Insurance
FICA
Regular Retirement
Worker's Compensation
Telecommunications & Postage
Employee Training & Meetings
Food & Provisions
322 EMS
Code 110 -5400- 420.60 -33 Materials & Supplies
110- 0000 - 353.54 -04 Contributions — ASPR/SMAT Grant
325 WIA Youth Program
Code 234 -7406- 465.35 -26
234 - 7406 - 465.60 -33
234 - 7408 - 465.35 -26
234 - 7408 - 465.60 -33
234 - 0000 - 331.74 -06
234 - 0000 - 331.74 -08
Sampson Co. — In School Participant Cost
Sampson Co. — Materials & Supplies
Sampson Co. —Out School Participant Cost
Sampson Co. — Out School Materials &
Supplies
Workforce Development Sampson In
School
Workforce Development Sampson Out
School
326 Public Safety Appropriations
Code 110 -5899- 420.35 -25 Court Psychologist
110- 0000 - 399.00 -00 Fund Balance Appropriated
110 -0000- 331.41 -02 Court Psychology
327 Parks & Recreation
Code 110- 0000 - 331.82 -03 Senior Center
110 -0000- 399.00 -00 Fund Balance Appropriated
328 Parks & Recreation
Code 110- 0000 - 331.82 -02 Senior Citizen Operations
110- 0000 - 399.00 -00
Fund Balance Appropriated
329 Transportation Facility Proiect CPO306
Code 312- 8300 - 410.60 -57 Miscellaneous
312 -0000- 389.10 -00 Interfunds Transfer /General Funds
100 increase
100 decrease
968 increase
443 decrease
100 decrease
72 decrease
70 increase
300 decrease
190 decrease
67 increase
6,000 increase
6,000 increase
11,298 increase
500 increase
11,296 increase
500 increase
11,798 increase
11,796 increase
2,714 increase
105 increase
2,609 increase
4,218 increase
4,218 decrease
7,182 increase
7,182 decrease
1,700 increase
1,700 increase
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 12
330 Interfund Transfer
Code 110- 4650- 410.33 -45 Contracted Services
110 -8701- 490.90 -09 Transportation Facility
1,700 decrease
1,700 increase
331 WIA Youth Program
Code 234 - 7405- 465.12 -00 Harnett Co. I/S Salaries & Wages Pt -time 3,085 increase
234 -7405- 465.22 -00 Harnett Co. I/S FICA 237 increase
234 - 7405- 465.26 -08 Harnett Co. I/S Workers Compensation 60 increase
234 - 7405- 465.41 -11 Harnett Co. I/S Telephone & Postage 500 increase
234 - 7405- 465.41 -13 Harnett Co. I/S Utilities 500 increase
234 - 7405- 465.35 -26 Harnett Co. I/S Participant Cost 2,975 increase
234 - 7405- 465.58 -14 Harnett Co. I/S Staff Travel 300 increase
234 - 7405- 465.60 -33 Harnett Co. I/S Material & Supplies 400 increase
234 - 7407 - 465.12 -00 Harnett Co. 0/S Salaries & Wages Pt -time 7,200 increase
234 - 7407 - 465.22 -00 Harnett Co. O/S FICA 555 increase
234 - 7407 - 465.26 -08 Harnett Co. O/S Worker's Compensation 140 increase
234 - 7407 - 465.35 -26 Harnett Co. O/S Participant Cost 6,942 increase
234 -7407- 465.58 -14 Harnett Co. 0/S Staff Travel 300 increase
234 -7407- 465.60 -33 Harnett Co. O/S Material & Supplies 400 increase
234 - 0000 - 331.74 -05 Workforce Development Harnett In School 7,057 increase
234 - 0000 - 331.74 -07 Workforce Development Harnett Out 16,537 increase
School
336 South Central WW Capital Protect PU014B
Code 553- 9100 - 431.45 -03 TA Loving — Pump Stations
553- 9100- 431.45 -33 Materials & Supplies
553- 9100 - 431.45 -80 Contingency
338 Health Department (Nutrition)
Code 110- 7552- 441.60 -49 Material & Supplies Site
110- 0000 - 353.75 -52 Donations /Elderly Nutrition
340 Sheriff Office
Code 110 -5100- 420.12 -00 Salaries & Wages Part Time
110- 0000 - 336.23 -01 Federal Inmate Transport Cost
341 Sheriff Office
Code 110 -5100 - 420.11 -05 Salaries & Wages Overtime
110 - 0000 - 331.51 -20 Drug Enforcement Agency Overtime
63,964 increase
38,000 decrease
25,964 decrease
136 increase
136 increase
1,937 increase
1,937 increase
1,417 increase
1,417 increase
344 Emer2encv Medical
Code 110- 8800 - 490.32 -16 Contingency 29,054 decrease
110 -5400- 420.11 -05 Salaries & Wages Overtime 20,338 increase
110 -5401 - 420.11 -05 Salaries & Wages Overtime 8,716 increase
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5ofl2
345 Emergency Services
Code 110 -5300- 420.32 -88 Emergency Management / EMPG
110- 8701 - 490.90 -27 Interfund Transfer — Emergency Services
346 Emergency Medical
Code 396- 8300 - 420.45 -44
396- 0000 - 389.10 -00
347 Emergency Services
Code 396- 8300 - 420.74 -74
396- 0000 - 389.10 -00
396- 0000 - 389.57 -00
348 Emergency Medical
Code 110 -8800- 490.32 -16
110- 8701 - 490.90 -27
349 Emergency Services
Code 263 -5251- 420.11 -00
263 -5251- 420.60 -57
263 -5251- 420.58 -14
263 -5251- 420.41 -11
263 -5251- 420.60 -33
263 -5251- 420.74 -74
263 -5251- 420.90 -27
350 Sheriff Office
Code 110 -5103- 420.35 -33
110-0000-331.51-22
352 PU0705 WTP Expansion
Code 569- 9100- 431.45 -44
569- 0000 - 389.50 -00
Furniture
Interfund Transfer — General Fund
(Project Number CP1001)
Capital Outlay- Equipment
Interfund Transfer — General Fund
(Project Number CP1001)
Interfund Transfer — ESVC
Contingency
Interfund Transfer — Emergency Services
Renovation Project
Salaries & Wages
Miscellaneous Expense
Travel Administration
Telephone & Postage
Materials & Supplies
Capital Outlay- Equipment
Interfund Transfer — Emergency Services
Renovation Project
E. Byrne 2009DJBX1262
E. Byrne 2009DJBX1262
Proiect
Furniture, Fixtures & Equipment
HCDPU Interfund Transfer
353 Public Utilities
Code 531- 9000 - 431.90 -85 WTP Expansion
531- 0000 - 399.00 -00 Fund Balance Appropriated
357 Social Services
Code 110- 7710 - 441.80 -90
110- 7710- 441.80 -85
110- 0000 - 330.77 -01
CRISIS Intervention
Progress Energy Neighbor
Social Services Administration
14,093 decrease
14,093 increase
50,446 increase
50,446 increase
65,253 increase
14,093 increase
51,160 increase
50,446 decrease
50,446 increase
10,000 decrease
4,000 decrease
3,900 decrease
3,907 decrease
6,103 decrease
23,250 decrease
51,160 increase
35,593 increase
35,593 increase
200,000 increase
200,000 increase
200,000 increase
200,000 increase
132,022 increase
2,984 decrease
129,038 increase
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page6ofl2
359 Land Acquisition & Runway Safety( CP0901)
Code 110- 6500- 406.60 -47 Runway Extension
110- 0000 - 331.67 -04 Runway Extension Reimbursement
110- 0000 - 399.00 -00 Fund Balance Appropriated
360 Land Acquisition & Runway Safety (CP0901)
Code 110- 6700 - 406.30 -04 Engineering
110- 6700 - 406.74 -73 Construction
110- 0000 - 331.67 -03 Runway Extension Reimbursement
110- 0000 - 399.00 -00 Fund Balance Appropriated
117,700 increase
105,930 increase
11,770 increase
56,240 increase
110,427 increase
150,000 increase
16,667 increase
3. The Finance Department requested the audit contract for FY 2009 -2010 through FY
2011 -2012 be awarded to Martin, Starnes & Associates, CPAs, P.A. The Finance Office
mailed a Request for Audit Proposal to seven finis that audited counties and
municipalities with similar populations and /or water enterprise funds. Four responses
were received with staff concluding that Martin, Starnes & Associates and McGladrey
&Pullen best meeting the County's expectations for experience, audit approach, and
number of staff assigned to perform the audit. Martin, Starnes and Associates quoted the
lowest price at $65,000 for FY 2009 -2010 and $57,000 for fiscal years 2010 -2011 and
2011 -2012. Staff checked six firms currently contracting with Martin, Starnes and
Associates and all responses were very positive. It was noted the cost for the FY 2008-
2009 audit was $100,000.
4. Human Resources requested approval to compensate Emergency Services' employees
operating the Emergency Operations Center during adverse weather (1/30/2010- 2/1/10).
5. The Deputy County Manager requested approval of state grant #36237.25.11.1 in the
amount of $150,000. Local match will be $16,667. Included in the work elements for
the grant are the Land Use Compatibility Zoning Plan better known as the "Airport
Overlay Zoning District" and the preliminary engineering/design for the airport pavement
rehabilitation.
6. The Planning Depai lnient requested, due to the increased cost of construction, approval
to waive the permit fees and environmental fees for services provided through the Home
Care Community Block Grant — Home Improvement Services only. The Community
Development Division of Planning Services is leading the efforts to provide construction
services /contracts for the Harnett County Health Department, Department of Aging's
Home Care Community Block Grants -Home Improvement Program. There is maximum
limit of $1500 per family for home improvements to resolve health and safety issues such
as ramps, threshold modifications and minor home repairs for eligible adults 62 or older.
7. Human Resources, on behalf of the Department of Social Services, requested approval to
recruit for Social Services positions vacated by the early retirement incentive program
participants.
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7of12
8. The Department of Social Services requested that the month of April be proclaimed as
Child Abuse Prevention Month in Harnett County.
9. Harnett County Cooperative Extension requested permission to accept grant funds from
the Governor's Crime Commission for the second year in a two -year funding cycle in the
amount of $107,500 for personnel and operating expenses needed to continue the
operation of the Harnett County Teens As Parents Program for pregnant and parenting
teens who are at -risk for dropping out of school. This program assists teen parents in re-
enrolling into high school, community college, and /or securing employment.
10. Harnett County Cooperative Extension requested permission to apply for continuing
grant funds from the Harnett County Partnership for Children for Quality Enhancement,
Raising A Reader and Parents As Teachers.
11. Harnett County Cooperative Extension requested permission to apply for continuing
grant funds from the Division of Child Development through Child Care Networks, Inc.
for personnel and operating expenses needed to continue the operation of the Harnett
County Child Care Resource and Referral Program for Harnett County children and
families as well as child care facilities and their staff.
12. Proclamation Celebrating the second full week of April as National Public Safety
Telecommunicator Week
13. Appointment of Margaret R. Wheeler as Clerk and approval of special salary adjustment.
14. Approval of Special Salary Adjustment for John Rouse as compensation for expansion of
duties due to the transition of the Department of Aging.
15. Resolution Granting Approval for the Name Change of Local Workforce Investment
Area and Local Workforce Development Board, Consenting to the Amendment of the
Consortium Agreement and Designating a Chief Elected Official for County of Harnett
(Attachment 1)
Chairman McNeill opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke.
Commissioner Andrews moved to approve the appointments listed below. Commissioner Burgin
seconded the motion which passed unanimously.
Harnett County Public Facilities Corp. Board of Directors
Tony Wilder (nominated by Commissioner Andrews) was reappointed to serve on this
Board for a term of one year ending March 31, 2011.
Board of Equalization and Review
Robert E. Doberstein, Joe Miriello, Thomas Moore, Howard Penny Jr. and Carnell N.
Robinson (nominated by Commissioner Andrews) were reappointed to serve on this
board for a term of one year ending February 28, 2011.
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 8 of 12
Phil Ferrell, Harnett County Superintendent, updated the Board regarding potential land for new
school construction. Mr. Ferrell discussed 100+ acres of property (Bane) located at Holder Road
and Highway 27 as a potential school site which is approximately $10,000 an acre with an option
of $20,000 for 6 months. Mr. Ferrell also discussed 400+ acres of property (Keith) off of
Buffalo Road and Tingen Road for $10,000 per acre and a 6 month option for $10,000.
Commissioner Andrews moved to approve $30,000 for the purchase options on 2 tracts of land
for potential school sites. Appraisals will be obtained. Vice Chairman Hill seconded the motion
which passed unanimously.
The Board discussed Budget Amendment 358 in the amount of $6,802 for Agricultural Fair
Close -out Expenses as discussed at the March 30, 2010 work session. The budget amendment is
to move funds to budget an additional appropriation for the Harnett County Fair. These funds
are needed by the Fair to cover revenue shortfalls for the Fall, 2009 fair. Commissioner House
moved to table the budget amendment until the next meeting requesting details accounts payable
for Fair expenses. Commissioner Burgin seconded the motion which passed unanimously.
Barry Blevins, Harnett County Central Permitting & Community Development Administrator,
gave an update on the 2010 Census.
Victoria Whitt, CEO of Sandhills Center, presented an update & budget funding request for the
Sandhills Center. Mrs. Whitt stated the Center's request for funding from the County remained
at $199,679. Mrs. Whitt said the Sandhills Center devotes its entire County General funding
allocation to the support of their County Walk - in/Crisis Units and any reduction in funding
would result in a loss of critical crisis /psychiatric services for the consumers and families in
Harnett County.
Mrs. Whitt noted the total per capital allocation is $1.83 and Sandhills Center currently ranks
15th out of 24 Local Management entities (LMEs) in terms of per capital County General
support. Mrs. Whitt reported during the current year the Center has received a reduction of $3.1
million in their State funding.
Public Utilities requests approval of four engineering services agreements with Marziano &
McGougan. These four engineering services agreements total $1,100,767. The agreements are
for four separate wastewater collection projects in the South Central Water and Sewer District.
These engineering fees are paid from the project by a combination of USDA Rural Development
grants and loans. Mr. Ward agreed it would take 38 years to repay the loan which is a 40 year
USDA loan.
Commissioner House asked Mr. Steve Ward, Director of Harnett County Public Utilities, how
many other projects are out there that engineering work has been done that there is no contract.
Mr. Ward said he could not think of any and believes this clears up most of the record where
there was no agreements in place. Mr. Ward pointed out the agreement for the East Central
Water Improvments Project to construct approximately 43,000 if of water main, a booster pump
station and a 500,000 gallon elevated water storage tank had been approved for three or four
years and they are just now getting ready to budget the project. Mr. Wards said he thought a lot
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 9of12
of the changes scued the outcome and delayed the whole process. Mr. Ward said the consulting
firm, the County and USDA have gone back and forth over what is accepted and needed. Mr.
Wards said there are still some easments out there for Cl and C2 that have not been acquired and
all of that has to be in place before they can go to bid.
Mr. Ward said this is part of the long -range sewer initiative for the county. There is a lot of
dense population on septic tanks in that area with a lot of environmental issues. Mr. Ward said
they have to pump and hauled for some people that they will eventually provide sewer to.
Commissioner Andrews moved to approve the engineering service agreements contingent upon
final review and approval by the Staff Attorney Slusser. Commissioner Burgin seconded the
motion which passed unanimously.
Public Utilities requested approval of the South Central Wastewater Phase 1C-1 Project
ordinance. This project consists of the construction of approximately 23,000 linear feet of
gravity sewer and two wastewater lift stations to serve the South Harnett /Anderson Creek
portion of Harnett County. This project will provide sewer service to approximately 200
residences and serve over 500 people in this district. This project is being funded by a
$1,000,000 USDA Rural Development grant and $3,239,000 loan. Commissioner Andrews
moved to approve the ordinance contingent upon final review and approval by the staff attorney.
Commissioner Burgin seconded the motion which passed unanimously.
Public Utilities requested approval of the South Central Wastewater Phase 1 C -2 Project
ordinance. This project consists of the construction of approximately 23,000 linear feet of
gravity sewer to serve the South Harnett /Anderson Creek portion of Harnett County. This
project will provide sewer service to approximately 200 residences and serve over 500 people in
this district. This project is being funded by a $1,000,000 USDA Rural Development grant and
$2,586,000 loan. Commissioner Andrews moved to approve the ordinance contingent upon final
review and approval by the staff attorney. Commissioner Burgin seconded the motion which
passed unanimously.
Public Utilities requested approval by resolution of a $4,543,201 Drinking Water State
Revolving Loan for the East Central Water and Sewer District of Harnett County. This loan will
fund the East Central Water Improvments Project. This project consists of the construction of
approximately 43,000 if of water main, a booster pump station and a 500,000 gallon elevated
water storage tank. The loan term is 20 years and currently carries an interest rate of 2.5 %.
Commissioner Andrews moved to approve the resolution as presented; contingent upon final
review and approval by the staff attorney. Commissioner Burgin seconded the motion which
passed unanimously. (Attachment 2)
Grace Lawrence with the Fort Bragg BRAC Regional Task Force presented the Working Lands
Preservation Plan for Harnett County and requested endorsement of plan. Members of the
Harnett County team who reviewed and made recommendations to the plan are:
- Lisa Childers, Gary Pierce and Dan Wells with Harnett County Cooperative
Extension
- James Taylor with Harnett County Soil and Water Conservation District
- Darryl Harrington with NRCS USDA
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 10 of12
Lee Ann Nance with Harnett County Economic Development Commission
- Joseph Jeffries, Mark Locklear and Samantha Ficzko, Harnett County Planning
Department
- Buren Fulmer, Harnett County Division of Forest Resources
Commissioner Burgin requested clarification regarding figures regarding agribusiness in Harnett
County included in the plan. Commissioners also requested a correction to the Harnett County
tax rate listed on Page 26 of the plan. Commissioner Andrews moved to endorse and adopt the
Working Lands Preservation Plan for Harnett County. Commissioner Burgin seconded the
motion which passed unanimously.
Jay Sikes, Senior Planner with Harnett County Planning, petitioned the Board for a public
hearing on a Resolution Restricting Future Water Service and Site Selection to Protect Floodplains
for Property located in the South Central Water & Sewer District. Mr. Sikes noted this was a
USDA requested resolution which prevents the extension of water taps in this district which is in the
flood plains.
Commissioner Burgin moved that the Harnett County Board of Commissioners reconvened as
the Governing Body of South Central Water & Sewer District of Harnett County.
Commissioner Andrews seconded the motion which passed unanimously and the Board was
sitting as the Governing Body of South Central Water & Sewer District of Harnett County.
Chairman McNeill called to order a public hearing on the matter and opened the meeting for
comments from the public. Seeing no one move, Chairman McNeill closed the public hearing.
Commissiner Andrews moved to approve the resolution as presented. Commissioner House
seconded the motion which passed unanimously. (Attachment 3)
Staff reported that at this time this is the only district required to do this by the USDA. The
Board directed staff to research if this is needed in other districts. The Board reconvened as the
Harnett County Board of Commissioners.
Mr. Sauer presented the following report:
- Planning Services February Report
- Emergency Services Annual Report
Mr. Sauer also shared a copy of a letter to Senator Kay Hagan requesting a congressional
appropriation as mission support to augment the school construction costs for school aged
children of military families.
Commissioner Burgin noted in a conversation with Mr. Bill Hobbs with USDA that Mr. Hobbs
was encouraging Harnett County to ask for grants.
Vice Chairman Hill moved that the board go in to closed session to discuss and consider a
personnel matter. This motion was made pursuant to N.C. General Statute Section 143 -
318.11(a)(6). Commissioner Andrews seconded the motion which passed unanimously.
Vice Chairman Hill moved that the board come out of closed session. The motion was seconded
by Commissioner Burgin and passed unanimously.
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 11 of 12
Chaiiinan McNeill called for any new business. Commissioner Burgin moved that the legal staff
set up a Harnett County Endowment Fund. Commissioner House seconded the motion. Dr.
Bruce Blackmon of Buies Creek addressed the Board on March 15, 2010, and presented the idea
of the County setting up a growth endowment fund to help cut taxes in Harnett County. The
motion passed unanimously.
Mrs. Blinson noted the bonus pay for EMS employees was still pending. Commissioner House
asked that commissioners be notified of significant events in the county such as a sewage spill or
emergency staff looking for a missing child. Commissioner House also asked if the legal staff
would soon provide them with infoiniation regarding the abortion and health insurance issue.
Attorneys Snow and Slusser briefly touched on the complexity of the issue.
Commissioners discussed the selection of consulting engineer for the Wastewater Master Plan.
Mr. Ward thanked County Engineer Amanda Bader for her participation in the selection process.
He reported that staff believes Hazen & Sawyer and Withers & Ravenel are the most qualified
firm as they are known for their modeling which would be the backbone of the study. Mr. Ward
also pointed out that Hazen and Sawyer are not tied to any one specific software vendor and feels
they will be objective in that selection process. Mr. Ward also noted their ability to interface
with most billing software to isolate customers by particular pump station for critical information
which he said would be a very valuable tool to the County. Mr. Ward believes there is some
room for price negotiations but noted Hazen and Sawyers is an expensive national Mr.
Ward ranked Brown & Caldwell and Dewberry second noting modeling was not a strength of
Marziano and McGougan.
Mr. Ward said he believes that Harnett County Public Utilities is large enough to use several
different engineering firms based on their specialties. Mr. Ward said this project could cost
between $150,000 to $200,000, however no real modeling would need to be done for the Neills
Creek area because it is on gravity and suggested removing that section therefore reducing the
scope. Commissioner Burgin moved to enter into negotiations with Hazen & Sawyer with the
second choice being Brown & Caldwell; depending on negotiations. Commissioner Andrews
seconded the motion which passed unanimously.
Commissioner Andrews moved to adjourn the meeting at 11:16 am. Vice Chairman Hill
seconded the motion which passed unanimously.-
9
McNeill, Chairman
et Regi Daniel, Clerk
April 5, 2010 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 12 of 12
ATTACHMENT 1
RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
GRANTING APPROVAL FOR THE NAME CHANGE OF LOCAL WORKFORCE
INVESTMENT AREA AND LOCAL WORKFORCE DEVELOPMENT BOARD,
CONSENTING TO THE AMENDMENT OF THE CONSORTIUM AGREEMENT AND
DESIGNATING A CHIEF ELECTED OFFICIAL FOR COUNTY OF HARNETT
WHEREAS, County of Chatham, County of Harnett, County of Lee and County of
Sampson (hereinafter collectively referred to as the "Member Units of the Consortium ") entered
into a Consortium Agreement For the Mid - Carolina Local Workforce Investment Area dated as
of January 13, 2003, whereby the Member Units of the Consortium, being four contiguous units
of local government, agreed to establish a consortium to act jointly as a Local Workforce
Investment Area under the Workforce Investment Act of 1998 P.L. 105 -220, the Welfare -to-
Work Grant provided for at Title IV, Part A of the Social Security Act P.L. 74 -271, as amended,
and the North Carolina Employment and Training Grant;
WHEREAS, by agreement of the Member Units of the Consortium effective as of
u i 1 00 cL, Mid - Carolina Council of Governments, Inc. was replaced by Central
Carolina Community College as the grant recipient of any funds available under the Workforce
Investment Act of 1998 P.L. 105 -220, the Welfare -to -Work Grant pursuant to Title IV, Part A of
the Social Security Act, as amended, and the North Carolina Employment and Training Grant,
and as the administrative /fiscal agent to administer the Workforce Invest Act Plan, the Welfare -
to -Work Plan pursuant to Section 403(a)(5)(A0(vi)(I) of the Welfare -to -Work Grant provisions
of Title IV, Part A, of the Social Security Act, as amended, and the North Carolina Employment
and Training Grant;
WHEREAS, the Local Workforce Investment Area created by the Member Units of the
Consortium was previously known as the Mid - Carolina Workforce Investment Area and the
Local Workforce Development Board was previously known as the Mid - Carolina Workforce
Development Board, but the Member Units of the Consortium desire to change the name of the
Local Workforce Area and the Local Workforce Development Board;
WHEREAS, the Local Workforce Development Board recommended to the Member
Units of the Consortium that the name of the Local Workforce Investment Area be changed from
Mid - Carolina Workforce Investment Area to Triangle South Workforce Investment Area, and
the name of the Local Workforce Development Board be changed from Mid - Carolina Workforce
Development Board to Triangle South Workforce Development Board;
WHEREAS, the Member Units of the Consortium desire to change the name of the Local
Workforce Investment Area from Mid - Carolina Workforce Investment Area to Triangle South
Workforce Investment Area, and the name of the Local Workforce Development Board be
changed from Mid - Carolina Workforce Development Board to Triangle South Workforce
Development Board; and
WHEREAS, the Consortium Agreement should be amended to reflect: (1) the name of
the Local Workforce Investment Area has been changed from Mid - Carolina Workforce
Investment Area to Triangle South Workforce Investment Area; (2) the name of the Local
Workforce Development Board has been changed from Mid - Carolina Workforce Development
Board to Triangle South Workforce Development Board; and (3) that the grant recipient and
administrative entity has been changed from Mid - Carolina Council of Governments, Inc. to
Central Carolina Community College;
WHEREAS, pursuant to the terms and conditions of Article X of the Consortium
Agreement each unit of local government who is a member of the Consortium must pass a
resolution consenting to the amendment to the Consortium Agreement;
WHEREAS, the Harnett County Board of Commissioners consents to the amendment of
the Consortium Agreement;
WHEREAS, pursuant to the terms and conditions of Article III, paragraph 3 of the
Consortium Agreement each member unit of local government must pass a resolution
designating a chief elected official for the Workforce Investment Act, Welfare -to -Work, and
North Carolina Employment and Training Grant purposes upon whose representations the State,
Local Workforce Development Board, the administrative entity, and other member units may
rely; and
WHEREAS, the Harnett County Board of Commissioners desires to designate Timothy
B. McNeill, Chairman of the Harnett County Board of Commissioners, as the chief elected
official for the County of Harnett.
NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF
COMMISISONERS THAT, it:
1. Consents to and authorizes the name change of the Local Workforce Investment Area
from Mid - Carolina Workforce Investment Area to Triangle South Workforce
Investment Area, and the name change of the Local Workforce Development Board
from Mid - Carolina Workforce Development Board to Triangle South Workforce
Development Board; and
2. Consents to the amendment of the Consortium Agreement to amend the following
terms and conditions:
A. Change the name of the Local Workforce Investment Area from Mid - Carolina
Workforce Investment Area to Triangle South Workforce Investment Area;
B. Change the name of the Local Workforce Development Board from Mid - Carolina
Workforce Development Board to Triangle South Workforce Development
Board; and
C. Change the grant recipient and administrative entity from Mid - Carolina Council
of Governments, Inc. to Central Carolina Community College.
3. Designates Timothy B. McNeill, Chairman of the Harnett County Board of
Commissioners, as the chief elected official for the County of Harnett.
Adopted this the 5th day of April, 2010.
ATTEST:
HARNETT COUNTY BOARD OF COMMISSIONERS
Nal
Timothy B. M I , Chairman
Marg t Regina W eler, Interim Clerk to the Board
ATTACHMENT 2
RESOLUTION BY GOVERNING BODY OF APPLICANT
WHEREAS, The Federal Clean Water Act Amendments of 1987 and Safe Drinking Water Act Amendments of 1996
and the North Carolina Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and
grants to aid eligible units of government in financing the cost of construction of wastewater or drinking water system
improvements, and
WHEREAS, The East Central Water and Sewer District of Harnett County has need for and intends to construct a
drinking water system project described as approximately 43,000 linear feet of 16 inch and 12 inch water main, a
booster pump station, and an elevated tank to serve the District and Johnston County. This project will help with
supply and will also eliminate current hydraulic problems.
WHEREAS, The East Central Water and Sewer District of Harnett County intends to request state loan assistance for
the project,
NOW THEREFORE BE IT RESOLVED, BY THE HARNETT COUNTY BOARD OF COMMISSIONERS,
SITTING AS THE GOVERNING BODY OF THE EAST CENTRAL WATER AND SEWER DISTRICT OF
HARNETT COUNTY:
That the East Central Water and Sewer District of Harnett County will arrange financing for all remaining costs of the
project, if approved for a State loan award.
That the East Central Water and Sewer District of Harnett County will adopt and place into effect on or before
completion of the project a schedule of fees and charges and other available funds which will provide adequate funds
for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on
the debt.
That the governing body of the East Central Water and Sewer District of Harnett County agrees to include in the loan
agreement a provision authorizing the State Treasurer, upon failure of the East Central Water and Sewer District of
Harnett County to make scheduled repayment of the loan, to withhold from the East Central Water and Sewer District
of Harnett County any State funds that would otherwise be distributed to the local government unit in an amount
sufficient to pay all sums then due and payable to the State as a repayment of the loan.
That the East Central Water and Sewer District of Harnett County will provide for efficient operation and maintenance
of the project on completion of construction thereof.
That Timothy B. McNeill, Chairman, and successors so titled, is hereby authorized to execute and file an application on
behalf of the East Central Water and Sewer District of Harnett County with the State of North Carolina for a loan to aid
in the construction of the project described above.
That Timothy B. McNeill, Chairman, and successors so titled, is hereby authorized and directed to furnish such
information as the appropriate State agency may request in connection with such application or the project: to make the
assurances as contained above; and to execute such other documents as may be required in connection with the
application.
That the East Central Water and Sewer District of Harnett County has substantially complied or will substantially
comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal
and State grants and loans pertaining thereto.
Adopted ttatio the► 4t,li of April, 2010 at the County Administration Building in Lillington, North Carolina.
*'. a •*.
----7.1. :r : .••0.
Timothy B. eill
Chairman, ett County Board of Commissioners
Applicatiofri9j ►/LT1= fVt;tP:ynding Assistance for Wastewater and dunking Water Projects
Page 13 of 27
CERTIFICATION BY RECORDING OFFICER
The undersigned duly qualified and acting Clerk of the Board of Commissioners of Harnett County does hereby
certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an
application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Harnett
County Board of Commissioners servings as the governing body of the East Central Water and Sewer District of
Harnett County duly held on the 5th day of April, 2010 ; and, further, that such resolution has been fully recorded
in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand
this 5`h day of April, 2010.
'tuft 9t art' B 4- QP Ok 1 4
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Application for DENR Funding Assistance for Wastewater and Drinking Water Projects Page 14 of 26
ATTACHMENT 3
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
RESOLUTION RESTRICTING FUTURE WATER SERVICE AND SITE SELECTION
TO PROTECT FLOODPLAINS FOR PROPERTY LOCATED IN THE SOUTH
CENTRAL WATER & SEWER DISTRICT
WHEREAS, USDA Rural Development is providing funding assistance with sewer
infrastructure projects located in the South Central Water & Sewer District known as South
Central Water & Sewer District Project; and
WHEREAS, the USDA Rural Development's funding assistance requires that the governing
body take action to mitigate the indirect impact to floodplains for property located in the South
Central Water & Sewer District; and
'WHEREAS, the South Central Water & Sewer District Board desires to implement measures to
mitigate the indirect impact to floodplains for property located in the South Central Water &
Sewer District by limiting future water service to property which is located in the 100 year
floodplain as designated by the Federal Emergency Management Agency (FEMA) within the
South Central Water & Sewer District.
NOW THEREFORE BE IT RESOLVED, by the South Central Water & Sewer District Board
that:
1. No new water service will be installed or provided within the South Central Water &
Sewer District to any type of structure or other improvement which is located in
whole or in any part within any designated 100 year Floodplain.
2. The latest version of flood insurance rate maps published by the Federal Emergency
Management Agency (FEMA) will be used to determine the location of the 100 year
floodplains.
EXCEPT THAT:
1. Service is to be provided upon request by a property owner whose property is located
in the South Central Water & Sewer District when a building or structure located
within a 100 year floodplain is already existing, or committed with all building
permits obtained, prior to the delivery of the Letter of Conditions from USDA Rural
Development offering financial assistance for the project; and
2. Service may be provided for undeveloped property located within the South Central
Water & Sewer District that has been subdivided for development and received
proper governmental approval of the subdivision from the local planning authorities
prior to the delivery of the Letter of Conditions from USDA Rural Development
offering financial assistance for the project if:
a. Structures are prohibited from being placed in the floodways; and
b. Alteration of floodplain volumes are minimized by limiting the amount of fill
allowed in the floodplain as guided by a "no rise study "; and
c. Construction and design methods place first floor elevations at a minimum of
one (1) foot above the 100 year flood elevation (500 year flood elevation for
critical actions) by using pilings or foundation walls as to allow flood water to
enter and exit freely; and
d. Structures must be designed for the protection of essential mechanical and
electrical equipment; and
e. Flood insurance must be available for the property.
3. Service may be provided if the proposed construction would not result in any increase
in the flood levels during the occurrence of the base flood, based on hydrologic and
hydraulic analyses performed in accordance with standard engineering practice and
presented to the floodplain administrator prior to issuance of floodplain development
permit or a conditional letter of Map Revision (CLOMR) has been approved by
FEMA. A Letter of Map Revision (LOMR) must also be obtained upon completion
of the proposed construction
ADOPTED this the ,5 4-i'day of April, 2010.
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AT'fESTEIT:
7
TIMOTHY : CNEILL
CHAIRMA ♦ F THE SOUTH CENTRAL
WATER & SEWER DISTRICT BOARD