071513a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
July 15, 2013 7:00pm
1. Call to order -Chairman Jim Burgin
2. Pledge of Allegiance and Invocation-Vice Chairman Gary House
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax refunds, rebates and releases
D. Resolution to add roads to state system
E. Resolution calling for public hearing on August 5, 2013, concerning a proposal to
extend economic incentives to Room To Go Distribution Company, LLC for its
proposed location and operation of a regional furniture warehouse and distribution
center facility in Harnett County.
F. Emergency Services requests approval of the Fire Prevention Enforcement Municipal
Agreement for the Town of Erwin.
G. Emergency Services requests approval of the Fire Prevention Enforcement Municipal
Agreement for the Town of Lillington.
H. Emergency Services requests approval of the Fire Prevention Enforcement Municipal
Agreement for the Town of Angier.
I. Planning Services requests approval to enter into a contract to perform building
inspection services for the Town of Lillington.
J. Planning Services requests permission to apply for a reimbursable grant through NC
DENR for the Abandoned Mobile Home Removal Grant Program in the amount of
$37,500
K. Cooperative Extension requests permission to receive a grant from the Child Care
Networks, Inc. for the 2013-2014 fiscal year for the proposed amount of$33,673
contingent upon available funding for delivery of services.
L. Airport Administrator requests approval of a Request for Aid in the amount of
$24,586 to the NC Department of Transportation's Division of Aviation for a project
for upgrade and ceilometer installation for Harnett Regional Jetport Automated
Weather Observation System (AWOS).
M. Airport Administrator requests approval of a Request for Aid in the amount of
$23,020 to the NC Department of Transportation's Division of Aviation for a project
to design and bid Harnett Regional Jetport Drainage Outfall Improvements.
Page 1
N. Administration requests approval of contract with Central Carolina Community
College for Harnett County JobLink to administer the year-round Youth, Adult and
Dislocated Workers Programs under Title 1 of the Workforce Investment Act (WIA)
as recommended by the Triangle South Workforce Development Board.
0. Administration requests approval of contracts with Jerry B. Bryant and Frances A.
Simmons to provide administration for the year-round Youth Services Program in
Sampson County under Title 1 of the Workforce Investment Act.
P. Summerville Bunnlevel Fire & Rescue, Inc. requests approval to purchase a 1998
American LaFrance/General Pumper Tanker with equipment for $90,000
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
6. Appointments
7. Public Hearing-Proposed Zoning Change-Landowner/Applicant: Brad & Kristi Snyder:
1.36+/-acres from a 22.0+/-acre tract; from Conservation to RA-20M Zoning; Dino Ct.
Tract 7 Cypress Creek Farms Subd; Johnsonville & Barbecue Township, Mark Locklear,
Interim Planning Services Director
8. County Manager's report-Tommy Burns, County Manager
9. New Business
Designation ofVoting Delegate to NCACC Annual Conference
Inter-Departmental Budget Ordinance Amendments
Veterans Affairs Activities Report June 2013
Community Development Monthly Status Report
Planning Services Report May 2013
10. Closed Session
11. Adjourn
Page2
Agenda Item _L/......JL._-.....JAL-JI,. __
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Special Session
July 9, 2013
The Harnett County Board of Commissioners met in special session on Tuesday, July 9, 2013, in
the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Member absent:
Staff present:
Jim Burgin, Chairman
Gary House, Vice Chairman
Beatrice B. Hill, Commissioner
C. Gordon Springle, Commissioner
Joe Miller, Commissioner
Tommy Burns, County Manager
Joseph Jeffries, Deputy County Manager
Tony Wilder, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Interim Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Burgin called the meeting to order at 9:00 am. Commissioner Springle led the pledge
of allegiance and invocation. The following agenda was before commissioners:
1. Request for Road Closure -portion of Parrish Street in Buies Creek,
Jennifer Slusser
2. Alcohol Sales Proposition-Grove Township, Jennifer Slusser
3. Summerville Bunnlevel Fire & Rescue's Request to purchase a 1998
American LaFrance/General Pumper Tanker with equipment for
$90,000, Gary Pope
4. Recreation Fee Text Amendment, Mark Locklear
5. Finance Officer's Report, Kimberly Honeycutt
6. County Manager's Report, Tommy Burns
Senior Staff Attorney Jennifer Slusser introduced Ms. Kelly Stewart, a student from UNC
Chapel Hill, who is working for the County as an intern this summer funded through a SECU
grant.
July 9, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 1 of6
Mrs. Slusser presented a request for road closure of a portion of Parrish Street in Buies Creek.
Mrs. Slusser noted this is an undeveloped unopened .2 acre section of road. She noted Mr.
Stancil was present, representing SHC Holdings, Inc., who are attempting to do some type of
multi-family development. Mrs. Slusser reported that Campbell University is in agreement with
the proposed road closure. Mrs. Slusser sought direction from the Board, noting if they wished to
proceed, direct mail notices would need to be mailed to any adjourning property owners with
Campbell University and SHC Holdings owning everything except for one small parcel.
Commissioners would also need to have a public hearing and adopt a resolution. Mark Locklear,
Interim Director for Planning Services, stated the request was okay from a planning perspective.
It was the consensus of the Board to move forward with this request as presented.
Mrs. Slusser presented a request for an alcohol sales election in the Grove Township. She noted
Harnett County Board of Election's Director Claire Jones and Mr. Lane Gregory were present.
Mr. Gregory contacted the County due to business owners in that area being interested in
proceeding with the sale of beer and wine to be more competitive in the Grove Township. Mrs.
Slusser said the Board of Commissioners can call for an election for alcohol sales if they choose
to. Staff believes the November election would be the most appropriate time to do this, if the
Board so chooses, given the Town of Coats will already be having municipal elections. Mrs.
Jones said adding this to the ballot would increase costs a couple of thousands of dollars for
additional ballots and polling workers to cover the whole Coats Precinct. Mrs. Slusser said it is
required that the population voting on this be comprised of more than 20% of the total County
population to move forward and in this particular situation it is at 20.338%. If commissioners
wish to proceed they would need to approve a resolution to put this on the ballot and then that
election would be held in conjunction with the November elections. Mrs. Slusser said a public
hearing is not required by statute but has typically been held. Previously the Town of Coats
failed liquor by the drink and mixed beverage but do allow the sale of beer and wine. Mr.
Gregory addressed the Board, saying his business is on the edge of the Barnett/Johnston county
line surrounded by businesses who legally sale beer and wine. Mr. Gregory told the Board that
Mrs. Slusser has been great to work with. It was the consensus of Board to move forward with
this request as presented.
Chairman Burgin asked Mrs. Jones what the cost would be to add the% cent sales tax
referendum to the ballots in the upcoming November election. Mrs. Jones said it would cost
approximately $36,000 given each polling location would need to be open. Mrs. Jones said that
decision would need to be made 60 days prior to the election.
July 9, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 2 of6
Vice Chairman House said he thinks we need to wait until we have a regular election given we
have already paid $40,000 for this once before. Commissioner Hill also said she believes we
need to wait. Commissioners requested clarification if this vote could be held during a primary
election or general election. Mrs. Jones noted the~ cents sales tax referendum was previously
on the ballots in 2007, 2009 and 2010.
Commissioner Springle said he thinks we need to get this money as soon as possible. He noted
the Board is meeting with the School Board soon and a better job needs to be done promoting the
sales tax increase. Chairman Burgin mentioned discussions he has being having with Board of
Education Chairman Chuck Levorse. Chairman Burgin said he feels like the sales tax increase
failed in the past because citizens were afraid they would also increase property taxes.
Gary Pope, Director of Emergency Services, presented Summerville Bunnlevel Fire & Rescue's
request to purchase a 1998 American LaFrance/General Pumper Tanker with equipment for
$90,000. President Leo McDonald, Chief Melvin Yow, Treasurer Robert West and Fire Marshal
Jimmy Riddle were present. Mr. McDonald addressed the Board regarding this request. He said
the used truck meets qualifications and noted a new truck would cost $450,000. Chief Yow said
the truck, capable of hauling 6 men and being used as a mutual aid truck, should work for them
for 1 0 to 12 years. Mr. Pope also noted this equipment would help with their ISO rating and they
would be getting rid of some older equipment. It was the consensus of Board to put this request
on the consent agenda for their upcoming meeting.
Mr. Locklear presented a recreation fee text amendment for discussion. Mr. Locklear reported
staff was asked to put together a text amendment that would allow developers to receive credit
for recreational amenities they chose to put in their developments. He noted we currently charge
$500 recreation fee per lot in Harnett County for all the subdivisions that came into existence
after this was put in place. NC General Statute permits the County to collect the recreational fees
which can only be used to purchase land.
Mr. Locklear said this seems like a simple text amendment on the surface but is very
complicated. The proposed amendment was denied by the Planning Board the previous week.
In the proposed text amendment, developers must enter into a written agreement with the County
and submit a certified cost estimate for the proposed or existing recreational amenity to receive
credit against the recreation fee. Mr. Locklear reported that the proposed text amendment would
also give credit to existing developments who had already installed recreation amenities. The
proposed text amendment also states developers would only receive 50% credit for amenities if
they were not open to the public however if they are open to the public and membership is
July 9, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 3 of6
required it shall be at a fair market prices and in no case shall it be greater than 50% of the fee
that is paid by the development's residents.
Mr. Locklear and Mrs. Slusser talked about the process staff might use to administer this
program. The proposed amendment also states "All amenities must meet the definition of
Recreational Open Space, be permanently maintained by owners of the amenity and/or Home
Owner's Association, and be approved by the Zoning Administrator prior to receiving credit. If
the amenity is eliminated, removed, or closed to the public then the developer must repay the
credited amount." Mr. Locklear said no credit will be given for open space as developers are
already given credit when we they are given "higher density". Mr. Locklear said active
recreational amenities are defined in the Unified Development Ordinance. Mr. Snow suggested
staff further define active recreation verses common area or open space.
Mr. Jeffries said it would require special legislation to change how the recreational fees collected
can be used. He believe the original intent of the statute was to encourage developers to build
recreational amenities. Mr. Jeffries noted the lease for the West Park is paid out of the Anderson
Creek and Johnsonville Recreational Funds which these credits would impact.
It was the consensus of the Board to consider giving credit for recreational amenities from this
point forward but not going back to existing developments who had already installed recreation
amenities. Commissioners pointed out that any recreational fees collected were spent on
recreation. Staff will take the revised text amendment back to the Planning Board for
consideration.
Mr. Jeffries reported that Planning Services have preliminary approved 1000 new lots on top of
everything else. He said there are 800 to 900 homes built in Harnett County per year.
Chairman Burgin asked if we could request that developers show us how they plan on taking
care of the additional students before approving any additional lots. Mr. Locklear said they
could require a school impact analysis or include this in the approval process however Mr.
Jeffries shared concerns regarding adequate public facilities ordinances and the reversals
Durham County are currently dealing with.
The group discussed the pending settlement agreement with Mr. David Levinson, which states he
has to pay recreational fees according to the 2007 standards, and believes he will seek an
amendment to his settlement agreement if this amendment passes.
July 9, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 4 of6
Chairman Burgin said he was appalled by recent comments made by a Planning Board member
during a Planning Board meeting and apologized to Mr. Locklear for those comments. Chairman
Burgin asked the County Attorney to look into the process of having a Planning Board member
removed.
Mrs. Honeycutt will provide commissioners with updated budget books and a copy of the fixed
asset audit report. Mrs. Honeycutt noted she is working on finalizing the bank proposal to be put
out around September and is starting to work on the proposal for the upcoming contract audit.
She and Mrs. Slusser requested clarification regarding the contract audit, which will include
construction contracts. Staff explained the internal review process currently in place for
contracts which will soon be done electronically as well as working toward being able to accept
and put out electronic signatures.
Chairman Burgin asked about the status of the lockboxes and the need for central mail
processing within the County. He asked that all county contracts be put on-line for review.
Mr. Burns said staff is very concerned about the tropical storm that could be headed this way.
He said the biggest concern is wind damage given the land is so saturated. He noted Gary Pope
would be meeting with the Chiefs Association the following day to prepare for any issues.
Mr. Bums reviewed the draft agenda for the upcoming July 15, 2013, regular board meeting. He
shared an invitation with the Board for the Town of Coat's Open House for their new town hall
on Thursday, July 11th from 6:00pm until 7:30pm. Mr. Bums reminded the Board of their
upcoming joint meeting with the Harnett County School Board at 9:00 am on Tuesday, July 23,
2013, including lunch around 11:30 am. Commissioners are also invited to attend Duke
Energy's presentation of the Duke Site Readiness Plan at 3:00pm on July 18, 2013, in the Board
of Commissioners meeting room.
Mr. Burns notified commissioners of an upcoming meeting with Johnson County Industries (JCI)
who currently occupy the HPE Building. Mr. Bums said staff is trying to work out a
compromise with JCI and CCCC to better utilize that facility and help the programs run better.
Mr. Burns noted at one time both programs were housed at the HPE facility and CCCC has the
support of ARC. Mr. Jeffries spoke with Victoria Whitt, Sandhills Center LME, who requested
application to get someone else to run that program if JCI were to leave. Sandhills currently
administers some of the funding for that program.
July 9, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 5 of6
Mr. Bums also noted he recently met with Amy Hunnington regarding the proposed Veteran's
Court and offered our support even though we can't commit any funding at this time.
Chairman Burgin asked everyone to start thinking about what can be done about the drug
problems in Harnett County. He said he would visit with the Sheriff soon to discuss this. Mr.
Bums noted the Sheriff met recently with Cumberland County and Spring Lake to talk about
drug trafficking problems. The group continued to discuss the prescription drug epidemic
currently affecting young people.
Chairman Burgin distributed a list of school needs previously discussed. He asked
commissioners to send any other issues to Mr. Bums as staff prepares for the July 23rd joint
meeting with the Harnett County Board of Education. Chairman Burgin said he has requested a
meeting with the U.S. Department of Education via Renee Ellmer's office.
Commissioner Springle said he attends the BRAC meeting and confirmed with Mr. Greg Taylor
that there was never any federal money promised for schools. He said Congressman Bob
Etheridge included $50 million in a budget bill once which was later removed. Commissioner
Springle said the problem is the way the impact money is funded with Harnett County getting
19% of the funding they should. Commissioners agreed to invite Mr. Taylor to the July 23rd
meeting.
Mr. Springle, who serves on the Board for Johnston-Lee-Harnett Community Action, said they
have an $18 Million budget and do a tremendous job providing numerous services to the three
counties. He noted they are an extremely transparent organization with all of their financial
information on-line.
Commissioner Springle moved to adjourn the meeting at 10:54 am. Commissioner Hill
seconded the motion which passed 4-0.
Jim Burgin, Chairman Margaret Regina Wheeler, Clerk
July 9, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 6 of6
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Special Session
June 27, 2013
The Harnett County Board of Commissioners met in special session on Thursday, June 27,2013,
in the Commissioners Meeting Room, County Administration Building, 102 East Front Street,
Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gary House, Vice Chairman
Beatrice B. Hill, Commissioner
Joe Miller, Commissioner
C. Gordon Springle, Commissioner
Tommy Bums, County Manager
Joseph Jeffries, Deputy County Manager
Tony Wilder, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Interim Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Burgin called the meeting to order at 7:00pm. Commissioner Springle led the pledge
of allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda.
Mr. Bums requested the addition of the Airport Administrator's request for approval ofthe
Barnhill Construction Contract for the Runway Rehabilitation Project at the Harnett Regional
Jetport. Mr. Bums also requested the addition of Emergency Service's request for approval of
the Harnett County Fire Protection Service District Service Providers and Property Tax Rates.
Commissioner Springle moved to approve the agenda as amended. Commissioner Miller
seconded the motion which passed unanimously.
Vice Chairman House moved to approve the items listed on the revised consent agenda.
Commissioner Springle seconded the motion which passed unanimously.
1. Budget Amendments:
538 Dunn Erwin Corrective Project Fund-SW1301
Code 583-8300-461.45-74 Capital Outlay
583-0000-370.82-13 Special Obligation Bonds
539 General Fund
Code 110-8702-470.86-25 2012B QSCB
110-8702-470.86-26 2012A LOB/Limited Obligation
110-0000-356.80-05 Federal Reimb-2012 QSCB Debt
110-0000-399.00-00 Fund Balance Appropriated
30,000 increase
30,000 increase
629,507 increase
12,750 increase
525,907 increase
116,350 increase
June 27, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 1 of5
542 Airport Over Lay Zoning District CP1004
Code 398-8360-465.45-20 Legal
398-8360-465.45-30 Engineering
398-8360-465.46-01 Residual Equity
398-8360-465.45-01 Construction
398-8360-465.74-71 Capital Outlay
548 Employee Clinic Fund
Code 904-9802-410.33-50 Contracted Services-Miscellaneous -
Employee Clinic
904-0000-353.98-05 Employee Clinic
549 Group Insurance Fund
Code 902-9802-410.21-05
902-9802-410.21-02
902-9802-410.21-04
902-0000-353.98-05
902-0000-353.98-02
902-0000-353.98-03
902-0000-3 51.00-00
551 Social Services
Code 110-7710-441.80-25
110-7710-441.89-50
110-7710-441.80-65
110-7710-441.80-70
110-7710-441.80-85
110-0000-330.77-08
110-0000-353.06-00
110-0000-330.77-01
110-0000-330.77-03
110-0000-334.77-02
110-00-399.00-0
Employee Clinic
HRA
HAS
Employee Clinic
Group Insurance
HRA
Miscellaneous Expense
Medical Transportation
Elderly Assistance Donations
Title IV -E Foster Care
State Foster Care R & B
Progress Energy Neighbors
Medical Transportation
Social Services Donations
Social Services Administration
Foster Care IV-E
Foster Care SFHF
Fund Balance Appropriated
2,172 increase
1 07,700 increase
5 decrease
34,370 decrease
75,497 decrease
225,000 increase
225,000 increase
225,036 decrease
18,797 increase
127,140 increase
265,036 decrease
20,037 increase
16 5,262 increase
63 8 increase
50,000 increase
272 increase
24,800 increase
30,000 increase
683 increase
50,000 increase
272 increase
683 increase
20,336 increase
15,000 increase
19,464 increase
2. Airport Administrator requested approval of the Block Grant 36237.25.14.1 funding
agreement with the NC Department of Transportation/Division of Aviation for the
Runway, Apron & Taxiway Rehabilitation Project at Harnett Regional Jetport.
3. Cooperative Extension requested approval of a time extension of current contract with the
Pesticide Container Recycling Program scheduled to end June 30, 2013. The
Amendment will allow our Pesticide Container Recycling program to continue until
August 31, 2013 in order to spend remainder of funds to purchase paint to be applied to
the deck, framing, doors and metal siding attached to the rear side ofthe Pesticide
Container Unit.
June 27, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 2 of5
4. Finance Officer requested approval of a lease purchase agreement with US Bank in the
amount of $73 9, 7 63 for the purchase of a wheel loader and compactor for the landfill.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes.
Amy Hunnington requested that the Harnett County Board of Commissioners support a
Harnett County Veteran's Court. Mr. Hunnington said the Veteran's Court would
provide treatment instead of jail time for our veterans who find themselves in our court
system charged for misdemeanors. She said veterans would be able to get comprehensive
help for those who have been diagnosed or treated for any mental health or substance
abuse issues. Ms. Hunnington said veterans are unique and want this court. She noted
that Amy Noel with the Veteran's Council was present and could verity that veterans
want this court.
Paul Long of 601 Old Buies Creek Road in Lillington said he heard the presentation for
the Veteran's Court at a recent work session. He said it was a great presentation and they
need seed money for a pending grant application. Mr. Long spoke in support of the
Veteran's Court saying it was a small amount of money to help folks in need.
John Finger with the Disabled American Veterans Chapter 74 said we really have to have
this Veteran's Court. He said there are over 12,500 veterans in Harnett County and we
need to take care of them for insuring our freedom.
Chairman Burgin called to order a public hearing on the FY 2013-2014 Proposed Budget Plan
and opened the meeting for comments from the public.
Paul Long of 601 Old Buies Creek Road shared his concerns regarding the proposed
budget including the need for economic development in the County, reducing the number
of cars the Sheriffs Office is requesting, the use of General Fund balance and Public
Utilities Fund balance to balance the budget and funding for Good Hope. He said there is
no contingency fund, capital reserve or money to build schools included in the budget
which he said would only take a $.02 increase in sales tax.
Jaysen Yochim of 50 Ticonderoga Road, who said his daughter now has to ride an hour
to school, spoke about the growth issues in the western part of the county. Mr. Yochim
said he wanted to set the record straight that the Department of Education is responsible
for federal impact aid and that it's the responsibility ofthis Board of Commissioners to
provide funding for schools, not the Department of Defense, and when the Department of
Defense does get supplemental funding this body must provide them information.
Joe Langley of298 Kirk Adams Road in Angier asked if the audited annual report,
according to MOU with Good Hope, was provided for the current fmancial year.
Christine Perry of 130 Pine Street West in Lillington asked the Board to approve the
Animal Control position that was previously requested.
Seeing no one else move, Chairman Burgin closed the public hearing. Commissioner Miller said
he could not support the proposed budget which doesn't include money to build schools.
Commissioner Miller spoke about the growth in the County and the need to provide education
for each child. Chairman Burgin said he would support a Y4 cent sales tax increase which he
feels is the fairest tax.
June 27, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 3 of5
Commissioner Springle said he supports the proposed budget. He said you do a budget trying to
get a road map of where you want to go but you may deviated and adapt to situations as they
come along. Commissioner Springle said we are trying to change how we operate as a county
and need to have conversations with the School Board and Administration about where we are
and where we need to go with a lot of options that need to be discussed.
Vice Chairman House spoke of the overcrowding in schools and his idea to start a capital reserve
fund for school construction, renovations and repairs that would be funded by the money
departments tum back in at the end of each fiscal year which could be as high as $2 million.
Vice Chairman House said he has some serious issues with school funding and wants to know
that the School Board has gone in and made some of the same cuts as the County and that they
have really studied year round schools, charter schools and other options and suggestions. Vice
Chairman House also said he thinks we have an engineer in the County capable of overseeing
enterprise funds. He said given he is current involved in a lawsuit he cannot vote to spend
county money on a lawsuit with false allegations and asked to vote on the Public Utilities budget
separately.
Commissioner Hill said she could not vote on this budget and asked how did Harnett County get
where it is today without some increases in tax and how is it going to continue without some
slight increase in tax. Commissioner Hill said there are over $2 Million tax dollars out there now
that has not been collected. She also said she is concerned that a Board member insures five fire
departments and she feels a Board member should not be involved with fire departments that are
getting tax dollars. ·
Chairman Burgin mentioned the recent Rooms To Go announcement which would create close
to 400 jobs in Harnett County. He said the County is putting more emphasis on economic
development today than ever. Chairman Burgin said we need to be able to keep our tax rate the
same or lower, sales tax is the fairer tax, and we need to be competitive to bring more
development to the county. He noted the General Fund balance is close to $15 Million today
which we don't plan on spending. He feels they have done a good job on the budget and the
county has a fantastic management team with the County well suited to grow and prosper.
Chairman House moved to accept the proposed budget as presented with the modification of
adding a Capital Reserve Fund to be funded with the excess revenues over expenditures, and
pulling out the Public Utilities Fund to vote on separately. Commissioner Springle seconded the
motion which passed 3 to 2 with Commissioners Miller and Hill opposing. Commissioner
Springle moved to adopt the Public Utilities budget as presented. Commissioner Miller
seconded the motion which passed 4 to 1 with Vice Chairman House opposing.
Commissioner Miller noted staff had put together a budget under extreme circumstances. He
said this had been a great learning experience for him and thanked the staff. Vice Chairman
House and Commissioner Hill said we need the community's help, particularly the military, to
get the word out and contact people in Washington that can help us.
June 27, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 4 of5
Staff Attorney Jennifer Slusser requested to withdraw Emergency Service's request for approval
of the Harnett County Fire Protection Service District Service Providers and Property Tax Rates
given the fact that the FY 2013-2014 Budget passed which included setting the tax rates.
Mr. Bums reminded the group of the following upcoming meetings:
July 1st regular meeting of the Board of Commissioners was cancelled
Special Session at 9:00 am on July 9th
Regular meeting ofthe Board of Commissioners at 7:00pm on July 15th
Special Session with the Board of Education at 9:00am on July 23rct
Mr. Bums also told commissioners that Mr. Jim Roberts with Campbell University had extended
an invitation for them to meet at and tour the new Osteopathic Medical School. Mr. Burns said
the Rooms To Go project was a collaborated effort by a lot of people. He noted an upcoming
meeting with Research Triangle Partnership to reestablish that relationship which he feels is a
vital link for our region for economic development.
Mr. Bums agreed that the budget is a road map that will need to be adjusted throughout the year.
He assured the Board and the citizens that department heads are very conscious of the budget
which is reflected every year-end. Mr. Bums said he was proud that the Board had talked
through about 18 key points to take to the School Board which are viable opportunities for new
construction and renovations projects. Mr. Bums thanked the Board, on behalf of the staff, for
working with them through this budget.
Chairman Burgin called for any new business. Chairman Burgin moved to ask the County
Manager and Interim Finance Officer to look at bringing in a CPA or team to audit the County's
contracts to make sure we were charged properly. Chairman Burgin said the County doesn't pay
this group; they only get paid a portion of what they find which the contractors would have to
pay back. The motion was seconded by Commissioner Springle. Vice Chairman House
requested to amend the motion to include asking the Board of Education to do the same thing.
Both Chairman Burgin and Commissioner Springle supported the amendment and the motion
passed unanimously.
There was no need for closed session.
The meeting was adjourned at 8:11pm.
Jim Burgin, Chairman Margaret Regina Wheeler, Clerk
June 27, 2013 Special Session Minutes
Harnett County Board of Commissioners
Page 5 of5
Agenda Item _4_!__ ... _&:!!1o111!!:---
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7325-465-11-00 Salaries & Wages 25,500
110-7325-465-21-00 Group Insurance 3,684
110-7325-465-21-04 HSA 700
110-7325-465-21-05 Employee Clinic 210
110-7325-465-22-00 FICA 1,951
110-7325-465-23-00 Regular Retirement 1,719
110-7325-465-26-08 Worker's Compensation 394
110-7325-465-25-10 Unemployment Benefits 150
110-7325-465-60-33 Materials & Supplies 63
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-331-73-25 NCSU Chuldren, Youth Training and Technical 34,371
Assistance Project {CYTTAP)
{Child Care Youth Training)
EXPLANATION: APPROVAlS: To budget funds received from NC State Child Care and Youth Training and
Technical Assistance Project for he new fiscal year 2013-2014.
{date) 7/11 f 2Dl.3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
7/3/13 North Carolina State Uni\ersityMail-CYTT AP Contract
CYTT AP Contract
Wanda Hardison <wjhardis@ncsu.edu> Tue, Jun 4, 2013 at 2:49PM
To: Dollie_moore@ncsu.edu
Cc: tfisher <tfisher@harnett.org>, nlee <nlee@harnett.org>, "Dr. Andrew 0 Behnke" <andrew_behnke@ncsu.edu>
Dear Ms. Moore,
We are so thankful to have our CYTAPP extended to May 2014. This will enable us to complete the work we
have started and impact more child care providers and families using their services.
Do we need to change or amend the current contract we have in any way? Also, I am assuming the county will
pay the expenses first and we will request reimbursement for their expenditrues related to this grant on a monthly
basis? If so, what forms do we use for reimbursement please?
Will we be reimbursed for expenditures during the month of May 2014 or should be plan to have all spending
completed beofre a certain date?
Thank you so much for your help with this process!
Sincerest thanks,
Wanda Hardison
Andrew Behnke <andrew_behnke@ncsu.edu> Tue, Jun 4, 2013 at 2:58PM
To: Wanda Hardison <wjhardis@ncsu.edu>
Cc: Dollie Moore <Dollie_moore@ncsu.edu>, tfisher <tfisher@harnett.org>, nlee <nlee@harnett.org>
This is the subcontract 556062 which is related with my account: 554946-10719.
Best,
Andrew
[Quoted text hidden]
Andrew Behnke, Ph.D., CFLE
Associate Professor and Human Development Specialist
NC State University. College of Agriculture & Life Sciences
4-H Youth Development and Family & Consumer Sciences
512 Brickhaven Dr., Suite 240F Campus Box 7606; Raleigh, NC 27695-7606
Ph:(919) 515-9156 Fax:(919) 515-2786 Cell:(919) 559-8288
Check out my website at: www.ncfamilies.com
My Calendar: http://bit.ly/nwcc4v (click on week view)
Andrew Behnke <andrew_behnke@ncsu.edu>
To: Wanda Hardison <wjhardis@ncsu.edu>
thanks for asking these questions so beautifully. I need these kind of answers!
[Quoted text hidden]
Nancy Lee <nlee@harnett.org>
To: Wanda Hardison <wjhardis@ncsu.edu>
Tue, Jun 4, 2013 at 3:00 PM
Tue, Jun 4, 2013 at 3:08PM
https://mail.g oog 1 e.com'mai 1/u/1/?ui= 2&i k= 7b4a52f140&view= pt&q =andrew_ behnke%40ncsu.edu&psize= 20&pmr= 1 OO&pdr= SO&search=apps&th= 13f1 085f3b962. . . 1/3
7/3/13 North Carolina State Uni~rsityMail-CYrTAP Contract
Fax ·. (010\ ::v .::."·10~ \'·.l t..._J/ ~T~ ....,_ ..)-v._;
Email: dollie_moore@ncsu.edu
"Be kinder than necessary; because everyone you meet,
is fighting some kind of battle."
Andrew Behnke <andrew_behnke@ncsu.edu> Wed, Jun 5, 2013 at 11:45 AM
To: Dollie Moore <dsmoore@ncsu.edu>
Cc: Wanda Hardison <wjhardis@ncsu.edu>, tfisher <tfisher@harnett.org>, nlee <nlee@harnett.org>
I would like to request that the subaward contract for 556062 which is related with my account: 554946-10719 be
extended to May 2014, as it has an approved no cost extension to complete the work related with this grant. This
was extended due to hiring issues explained in the no cost extension. Do I need to provide any other paperwork
with this request?
Best,
Andrew
(Quoted text hidden]
Andrew Behnke, Ph.D., CFLE
Associate Professor and Human Development Specialist
NC State University, College of Agriculture & Life Sciences
4-H Youth Development and Family & Consumer Sciences
512 Brickhaven Dr., Suite 240F Campus Box 7606; Raleigh, NC 27695-7606
Ph:(9"19) 515-9156 Fax:(9i9l 515-2786 Cell:(919) 559-8288
Check out my website at: www.ncfamilies.com
My Calendar: http://bit.iylmi::c4v (click on week view)
Wanda Hardison <wjhardis@ncsu.edu>
To: nlee <nlee@harnett.org>
Nancy,
Wed, Jun5, 2013at2:51 PM
1 think andrew's email will tie the end date down for us. But when we have a reply about other paper work, 1 will
ask the question again about end date and invoicing for May expenditrues.
Thanks,
Wanda
(Quoted text hidden]
https ://mai l.g oog le.cornlmai 1/u/1/?ui = 2&i k= 7b4a52f140&view= pt&q =andrew_ behnke%40ncsu.edu&psize= 20&pmr= 1 OO&pdr=50&search= apps&th= 13f1 085f3b962. . . 3/3
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Public Utilities Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-461.35-47 Post Closure $80,000
580-6600-461.7 4-7 4 Capital Outlay $80,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To budget for the purchase of a pump and haul truck to be used for landfill leachate. The truck
will be operated by landfill staff instead of paying a contractor for pump and haul.
APPROVAlS:
~~--T\--"---t7 lt/;2.0{3 1""AA/V1AA/L~
ate) ~~~11/fa
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
2h
Agenda Item ------L/-C
Date: 07/15/2013 Approved By :
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES
ABBOTT, JARRAD DEAN Military
12 TIGER TANK CT City 0.00
BROADWAY, NC275058115 0001977686-2011-2011-000000 131.22 Refund Exemption
BROADWAY, NC, 27505-8115 County 131.22
2 ABBOTT, JARRAD DEAN
12 TIGER TANK CT City 0.00 Military
BROADWAY, NC275058115 0002000323-2012-2012-000000 250.44 Refund Exemption
BROADWAY, NC, 27505-8115 County 250.44
3 ARAGON, ROSSMERY COLE
90 WOOD POINT DR 0002086928-2013-2013-000000
City 0.00 Military
LILLINGTON, NC, 27546-6256 81.08 Refund Exemption
County 81.08
4 BLAIR, RICHARD A
161 CURR WELL DR City 0.00 Military
BENSON, NC 275046287 0001980770-2012-2012-000000 44.71 Refund Exemption
BENSON, NC, 27504-6287 County 44.71
5 DE GUZMAN, JASMIN GARCIA
DE GUZMAN, JONATHAN City 0.00 Military
Exemption
DANIEL 0001776731-2010-2010-000000 46.99 Refund
309 HAPPY HOLLOW LN County 46.99
ELGIN OK, 73538-2141
6 DE GUZMAN, JASMIN GARCIA
DE GUZMAN, JONATHAN City 0.00 Military
Exemption
DANIEL 0001776731-2011-2011-000000 42.33 Refund
309 HAPPY HOLLOW LN County 42.33
ELGIN OK, 73538-2141
7 DE GUZMAN, JASMIN GARCIA
309 HAPPY HOLLOW LN 0001777946-2010-2010-000000
City 0.00 Military
ELGIN OK, 73538-2141 118.78 Refund Exemption
County 118.78
8 DE GUZMAN, JASMIN GARCIA
309 HAPPY HOLLOW LN 0001777946-2011-2011-000000
City 0.00 Military
ELGIN OK, 73538-2141 122.80 Refund Exemption
County 122.80
9 DOBECK, CARRIE ANN
195 MOUNTAIN VIEW DR City 0.00 Military
SANFORD, NC 273321360 0001878996-2012-2012-000000 236.58 Refund Exemption
SANFORD, NC, 27332-1360 County 236.58
10 DOBECK, CARRIE ANN
DOBECK, JOSEPH MICHAEL City 0.00 Military
195 MOUNTAIN VIEW DR 0001996770-2012-2012-000000 298.72 Refund Exemption
SANFORD, NC, 27332-1360 County 298.72
11 FANN, ERIC GENTRY
FANN, DINA PORTER City() 49.83 Situs
54 PAUL CLAYTON CIR 0001394872-2013-2008-000000 48.38 Refund Correction
COATS, NC, 27521 -9223 County 0.00
12 FANN, ERIC GENTRY
FANN, DINA PORTER City() 42.94 Situs
54 PAUL CLAYTON CIR 0001394872-2013-2009-000000 41.72 Refund Correction
COATS, NC, 27521 -9223 County 0.00
13 FANN, ERIC GENTRY
FANN, DINA PORTER City() 34.43 Situs
54 PAUL CLAYTON CIR 0001394872-2013-2010-000000 33.36 Refund Correction
COATS, NC, 27521 -9223 County 0.00
14 FANN, ERIC GENTRY
FANN, DINA PORTER 0001394872-2013-2011-000000 City() 30.58 29.65 Refund Situs
Correction
54 PAUL CLAYTON CIR
COATS, NC, 27521 -9223 County 0.00
15 FANN, ERIC GENTRY
FANN, DINA PORTER City() 28.90 Situs
54 PAUL CLAYTON CIR 0001394872-2013-2012-000000 28.09 Refund Correction
COATS, NC, 27521-9223 County 0.00
16 FANN, ERIC GENTRY
54 PAUL CLAYTON CIR City() 129.12 Situs
COATS, NC, 27521 -9223 0001558847-2013-2008-000000 125.12 Refund Correction
County 0.00
17 FANN, ERIC GENTRY
54 PAUL CLAYTON CIR City() 100.04 Situs
COATS, NC, 27521-9223 0001558847-2013-2009-000000 96.58 Refund Correction
County 0.00
18 FANN, ERIC GENTRY
54 PAUL CLAYTON CIR City() 98.23 Situs
COATS, NC, 27521-9223 0001558847-2013-2010-000000 94.84 Refund Correction
County 0.00
19 FANN, ERIC GENTRY
54 PAUL CLAYTON CIR City() 103.53 Situs
COATS, NC, 27521 -9223 0001558847-2013-2011-000000 100.19 Refund Correction
County 0.00
20 FANN, ERIC GENTRY
54 PAUL CLAYTON CIR City() 102.70 Situs
COATS, NC, 27521 -9223 0001558847-2013-2012-000000 99.39 Refund Correction
County 0.00
21 FANN, ERIC GENTRY
54 PAUL CLAYTON CIR City() 64.90 Situs
COATS, NC, 27521-9223 0001857160-2013-2010-000000 62.72 Refund Correction
County 0.00
22 FANN, ERIC GENTRY
54 PAUL CLAYTON CIR City() 57.91 Situs
COATS, NC, 27521 -9223 0001879427-2013-2011-000000 55.99 Refund Correction
County 0.00
23 FANN, ERIC GENTRY
54 PAUL CLAYTON CIR City() 60.99 Situs
COATS, NC, 27521 -9223 0001879427-2013-2012-000000 59.09 Refund Correction
County 0.00
24 HOWELL VERNON W (G
POULTRY) City 0.00 Value
Decrease
3453 OAKRIDGE RIVER RD 0000025531-2012-2012-000000 29.18 Refund
FUQUAY VARINA NC, 27526-
0000
County 29.18
25 PHILLIPS, ISIAH Ill
9 ALAMANCE ST 0002081230-2012-2012-000000
City 0.00 Military
CAMERON, NC, 28326-5016 70.26 Refund Exemption
County 70.26
26 PLEASANT, MARGIE TART
1641 PROSPECT CHURCH RD City 0.00 Situs
DUNN, NC, 28334 -7090 0002004601-2013-2012-000000 2.62 Refund Correction
County 2.62
27 STATEN, JAVONTE HEZEKIAH
9 LIVERPOOL CT City 0.00 Military
CAMERON, NC 283269826 0001757410-2010-2010-000000 68.77 Refund Exemption
CAMERON, NC, 28326-9826 County 68.77
WM. A. TONY WILDER City Total 904.10
Revenue Administrator County 1,544.48 Total
Total to be 2,448.58 Refunded
CC:
WM. A. TONY WILDER
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Page 3 of3
;J_D
Agenda Item __ -, ____ _
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, requests that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Lexington Subdivision
Centennial Parkway
Crutchfield Drive
Bicentennial Way
Loyalist Road
Red Coat Drive
Noble Court
New London Harbor
Agdon Landing
Expedition Drive
Marquis Drive
Trenton Place
Duly adopted this 15th day of July, 2013.
ATTEST:
Margaret Regina Wheeler
Clerk to the Board
strong roots • new growth
HARNETT COUNTY BOARD OF COMMISSIONERS
Jim Burgin, Chairman
www.harnett.org
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
PAT MCCRORY
GOVERNOR
Division Six -District Two
Harnett County
Mr. Jim Burgin, Chairman
June 5, 2013
Harnett County Board of Commissioners
Post Office Box 759
Lillington, North Carolina 27546
Subject: Secondary Road Addition
Dear Mr. Burgin:
RECEIVED
JUNM'2013
HARNETT COUNTY ~eff~CE
ANTHONY J. TATA
SECRETARY
This is reference to a petition submitted to this office requesting street(s) in Harnett
County be placed on the State's Secondary Road System. Please be advised that
these street(s) have been investigated and our findings are that the below listed
street(s) are eligible for addition to the State System.
Lexington Subdivision
• Centennial Parkway
• Crutchfield Drive
• Bicentennial Way
• Loyalist Road
• Red Coat Drive
• Noble Court
• New London Harbor
• Agdon Landing
• Expedition Drive
• Marquis Drive
• Trenton Place
It is our recommendation that the above named street(s) be placed on the State's
Secondary Road System. If you and your Board concur in our recommendation, please
submit a resolution to this office.
Sincerely,
LJo-:~iJ~
David Plummer
Engineering Technician
P.O. Box 1150, Fayetteville, N.C. 28302
Voice: 910.486.1496 Fax: 910.437.2529
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NORTH CAROLINA
HARNETT COUNTY
Agenda Item Lf.-~
RESOLUTION
THAT WHEREAS, Rooms To Go Distribution Company, LLC (Rooms To Go) has
announced its intent to locate and operate a regional furniture warehouse and distribution center
facility which may also include related office space and an outlet store or other retail operation to
be located off Interstate 95 in the City of Dunn area of Harnett County; and
WHEREAS, Rooms To Go has requested that Harnett County provide certain economic
development incentives to Rooms To Go which will assist said company in establishing its
regional distribution facility in Harnett County which will provide a greater tax base, create jobs
and increase economic activity for the benefit of the County's citizens; and
WHEREAS, pursuant to the provisions of the Local Development Act, N.C. General
Statutes §158-7.1, prior to awarding economic development incentives, the Harnett County
Board of Commissioners shall hold a public hearing in order to obtain public comment
concerning the proposed appropriation of any economic incentives to an applicant industry; it is
the desire of the Board of Commissioners through this Resolution to direct the scheduling of said
public hearing.
NOW THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that the Harnett County Staff is hereby directed to schedule a public hearing to
be conducted at the next regular meeting of the Board on Monday, August 5, 2013, at 9:00AM
concerning a proposal to extend economic incentives to Rooms To Go Distribution Company,
LLC for its proposed location and operation of a regional furniture warehouse and distribution
center facility in Harnett County.
BE IT FURTHER RESOLVED that proper notice of this public hearing be forwarded to
all proper parties and published pursuant to N.C. General Statutes § 158-7.1.
This the 15th day of July, 2013.
COUNTY OF HARNETT
By: -------------------------------------
Jim Burgin, Chairman
Harnett County Board of Commissioners
Board Meeting
Agenda Item
Agenda Item Ll -]::::
MEETING DATE: .July 15,2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Fire Prevention Code Enforcement Municipal Agreement with the Town of
Erwin
REQUESTED BY: Gary Pope, Emergency Services Director
REQUEST:
We are requesting the approval of the Fire Prevention Code Enforcement Municipal
Agreement between the County of Harnett and the Town of Erwin. The agreement shall
become effective July 1, 2013, subject to the mutual agreement of both parties, and shall
continue for a period of three years from July 1, 2013, through June 30,2016, unless
terminated by either party. The agreement is for fire inspection services provided by the
County of Harnett Fire Marshal's Office for the municipality in accordance with the North
Carolina Fire Prevention code.
COUNTY MANAGER'S RECOMMENDATION:
http://www .hamett. orglboc/ downloads/agendafonn20 13. doc
1 of2
Page
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
FIRE PREVENTION CODE ENFORCEMENT
MUNICIPAL AGREEMENT
TOWN OF ERWIN
AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of July 2013, by and between the Town of
Erwin, North Carolina, a municipal corporation organized and existing under the laws of the State
of North Carolina (hereinafter, the "Town") and Harnett County, North Carolina, a body politic
and political subdivision of the State ofNorth Carolina (hereinafter, the "County").
Witnesseth
WHEREAS, the Town is required to provide fire prevention code enforcement services
according toN. C. General Statute§ 160A-411 and the North Carolina State Fire Prevention Code~
Section 1 07; and
WHEREAS, the County desires to provide to Town the required fire prevention code
inspections and services; and
WHEREAS, Town and County have reached an agreement for County to provide fire
prevention code inspections and services as described herein and the parties desire to set forth the
terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the public safety and welfare, the mutual benefits,
representations, and agreements contained herein and for good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties agree, each with the other, as
follows:
I. County agrees to provide the Town the following fue prevention code enforcement services
within the Town's territorial jurisdiction:
A. Fire prevention code enforcement within day care centers, rest homes, foster homes
and hospitals, when required by State or County agencies;
B, Non~residential and subdivision site plan approval for fue prevention code
compliance, upon request from Town officials;
C. Response to complaints and requests for fue inspections of individual businesses;
D. Periodic Fire Prevention Code inspections in existing buildings, structures
and premises to which the North Carolina State Building Code, Volume V-Fire
Prevention, is applicable;
E. New construction plan review of fire protection equipment and certification of
compliance inspections upon request from the appropriate building official(s); and
Pl46
F. Other fire prevention code enforcement inspections and services as may be required
by State law.
2. The Town agrees that the County, by and through the Harnett County Fire Marshal's office,
shall have the exclusive right to perform the above enumerated fire prevention code
enforcement services for as long as this Agreement remains in force and effect. The Town
further agrees to fully cooperate with the Harnett County Fire Marshal's office in providing
these services.
3. The Town agrees that the County will have and may exercise the same inspection and
enforcement powers within the Town's regulatory and extraterritorial jurisdiction as are
applicable within the County's jurisdiction.
4. This agreement shall become effective July 1, 2013, subject to the mutual agreement ofboth
parties, and shall continue for a period of three years from July 1, 2013 through June 30, 2016,
unless terminated by either party in accordance with paragraph 8 of this Agreement
5. Compensation for the services provided pursuant to this Agreement shall be $ 7,475.00 per
year. County shall invoice Town each year for said services and each invoice is due and
payable to County within thirty (30) days of the date of the invoice. Town shall pay an
additional charge of one and one-half percent (18%) annually per month not to exceed the
maximum rate allowed by law for any payment not received by County more than thirty (30)
days from the date of invoice.
6. This Agreement, as written or as may be amended, shall be effective from the date first
specified above.
7. The Town Attorney shall provide legal support and representation for Town for all
enforcement actions taken by the Harnett County Fire Marshal's office on behalf of Town on
issues arising from enforcement actions taken within and on behalf of Town's jurisdiction by
the Fire Marshal. To the fullest extent allowable by North Carolina law, County shall have no
liability regarding such enforcement actions and Town shall hold County harmless any and all
claims, liabilities, losses, damages, costs or expenses of whatever kind arising out of or relating
to the provision of services provided by County to Town hereunder, except for those acts
caused by the sole negligence of County. Town and County waive special, incidental, indirect,
or consequential damages, including lost profits, good will, revenues or savings, for claims,
disputes or other matters in question arising out of or relating to this Agreement. This
limitation of liability will survive the expiration or termination of this Agreement.
8. This Agreement may be terminated for any reason by either party upon advanced written
notice to the other party, by certified mail at least ninety (90) days prior to the date of desired
termination. Termination shall not relieve Town offmancial obligations incurred prior to
termination.
9. Nothing contained in this Agreement shall create a contractual relationship with or cause of
action in favor of a third party against either Party.
P1<1'7
10. In the event any provision of this Agreement is adjudged to be not enforceable or found
invalid, such provision shall be stricken and the remaining provisions shall be valid and
enforceable.
11. This Agreement represents the entire agreement between County and Town and supersedes all
prior negotiations, representations or agreements, either written or oral. This Agreement may
only be amended by written instrument signed by County and Town.
12. All notices or other communications which shall be made pursuant hereto shall be in writing
and shall be deemed to be given and received (a) when hand delivered to the address stated
below, (b) three (3) days after being mailed to the address stated below, postage prepaid by
certified or registered mail of the United States, return receipt requested to the address set forth
below:
To Town:
To County: Harnett County Fire Marshal
PO Box 370
Lillington, NC 27546
With a copy to: Harnett County Legal Services
PO Box 238
Lillington, NC 27546
Attn: County Staff Attorney
Either party to this Agreement may change its designated person or designated address at any
time and from time to time by giving notice of such change to the other party in the manner set
forth above.
13. This Agreement shall be governed by the laws of the State of North Carolina. The North
Carolina State Courts located in Harnett County, North Carolina shall have jurisdiction to hear
any dispute under this Agreement and legal or equitable proceedings by either party must be
filed in Harnett County, North Carolina.
1>1&2
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or
officers have executed this Agreement as to the date and year first above written.
TOWN OF ERWIN
By~~(l~
Town Manager
(SEAL)
By: ·-(jt-..-""o_illlf_-?rTB-.iu-n_s_, _C_o_un_ty_M_an-ag_e_r
Attest:
(SEAL)
Margaret Regina Wheeler, Clerk
P149
Board Meeting
Agenda Item
Agenda Item 1./--(;..
MEETING DATE: .July 15,2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Fire Prevention Code Enforcement Municipal Agreement with the Town of
Lillington
REQUESTED BY: Gary Pope, Emergency Services Director
REQUEST:
We are requesting the approval of the Fire Prevention Code Enforcement Municipal
Agreement between the County of Harnett and the Town ofLillington. The agreement shall
become effective July 1, 2013, subject to the mutual agreement of both parties, and shall
continue for a period of three years from July 1, 2013, through June 30,2016, unless
terminated by either party. The agreement is for fire inspection services provided by the
County of Harnett Fire Marshal's Office for the municipality in accordance with the North
Carolina Fire Prevention code.
COUNTY MANAGER'S RECOMMENDATION:
http ://www.hamett. org!boc/ down! oads/agendaform20 13. doc
I of2
Page
TOWN OF LILLINGTON
June 12, 2013
Tommy Bums, Harnett County Manager
P. 0. Box 759
Lillington, NC 27546
RE: FY2013-2014 CONTRACTS
Dear Tommy:
The Town Board approved the enclosed contracts with Harnett County at their meeting on June
11, 2013. After you have reviewed and signed them, please return a copy to me for the town's
records.
Feel free to contact me if you need anything further.
Sincerely,
~/~
Bill Summers
Town Manager
106 West Front Street e P.O. Box 296 e Lillington, ~orth Carolina 27546
Phone: (910) 893-2654 e Fax (910) 893-3693 "'www.Jillingtonnc.com
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
FIRE PREVENTION CODE ENFORCEMENT
MUNICIPAL AGREEMENT
TOWN OF LILLINGTON
AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of July 2013, by and between the Town of
Lillington, North Carolina, a municipal corporation organized and existing under the laws of the
State of North Carolina (hereinafter, the "Town") and Harnett County, North Carolina, a body
politic and political subdivision of the State ofNorth Carolina (hereinafter, the "County").
Witnesseth
WHEREAS, the Town is required to provide fire prevention code enforcement services
according toN. C. General Statute § 160A-411 and the North Carolina State Fire Prevention Code-
Section 1 07; and
WHEREAS, the County desires to provide to Town the required fire prevention code
inspections and services; and
WHEREAS, Town and County have reached an agreement for County to provide fire
prevention code inspections and services as described herein and the parties desire to set forth the
terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the public safety and welfare, the mutual benefits,
representations, and agreements contained herein and for good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties agree, each with the other, as
follows:
1. County agrees to provide the Town the following fire prevention code enforcement services
within the Town's territorial jurisdiction:
A. Fire prevention code enforcement within day care centers, rest homes, foster homes
and hospitals, when required by State or County agencies;
B. Non-residential and subdivision site plan approval for fire prevention code
compliance, upon request from Town officials;
C. Response to complaints and requests for fire inspections of individual businesses;
D. Periodic Fire Prevention Code inspections in existing buildings, structures
and premises to which the North Carolina State Building Code, Volume V-Fire
Prevention, is applicable;
E. New construction plan review of fire protection equipment and certification of
compliance inspections upon request from the appropriate building official(s); and
F. Other fire prevention code enforcement inspections and services as may be required
by State law.
2. The Town agrees that the County, by and through the Harnett County Fire Marshal's office,
shall have the exclusive right to perform the above enumerated fire prevention code
enforcement services for as long as this Agreement remains in force and effect. The Town
further agrees to fully cooperate with the Harnett County Fire Marshal's office in providing
these services.
3. The Town agrees that the County will have and may exercise the same inspection and
enforcement powers within the Town's regulatory and extraterritorial jurisdiction as are
applicable within the County's jurisdiction.
4. This agreement shall become effective July 1, 2013, subject to the mutual agreement of both
parties, and shall continue for a period ofthree years from July 1, 2013 through June 30,2016,
unless terminated by either party in accordance with paragraph 8 of this Agreement.
5. Compensation for the services provided pursuant to this Agreement shall be $11,375.00 per
year. County shall invoice Town each year for said services and each invoice is
due and payable to County within thirty (30) days of the date of the invoice. Town shall pay
an additional charge of one and one-half percent per month (18% annually), not to exceed the
maximum rate allowed by law for any payment not received by County more than thirty (30)
days from the date of invoice.
6. This Agreement, as written or as may be amended, shall be effective from the date first
specified above.
7. The Town Attorney shall provide legal support and representation for Town for all
enforcement actions taken by the Harnett County Fire Marshal's office on behalf of Town on
issues arising from enforcement actions taken within and on behalf of Town's jurisdiction by
the Fire Marshal. To the fullest extent allowable by North Carolina law, County shall have no
liability regarding such enforcement actions and Town shall hold County harmless for any and
all claims, liabilities, losses, damages, costs or expenses of whatever kind arising out of or
relating to the provision of services provided by County to Town hereunder, except for those
acts caused by the negligence of County. To the fullest extent allowable by North Carolina
law, County shall hold Town harmless for any and all claims, liabilities, losses, damages, costs
or expenses of whatever kind arising out of or relating to the provision of services provided by
County to Town, except for those acts caused by the negligence acts or omissions of Town.
Town and County waive special, incidental, indirect, or consequential damages, including lost
profits, good will, revenues or savings, for claims, disputes or other matters in question arising
out of or relating to this Agreement. This limitation of liability, covering matters contemplated
by and occurring during the term of this Agreement, will survive the expiration or termination
of this Agreement.
8. This Agreement may be terminated for any reason by either party upon advanced written
notice to the other party, by certified mail at least ninety (90) days prior to the date of desired
termination. Termination shall not relieve Town of financial obligations incurred prior to
termination.
9. Nothing contained in this Agreement shall create a contractual relationship with or cause of
action in favor of a third party against either Party.
10. In the event any provision of this Agreement is adjudged to be not enforceable or found
invalid, such provision shall be stricken and the remaining provisions shall be valid and
enforceable.
11. This Agreement represents the entire agreement between County and Town and supersedes all
prior negotiations, representations or agreements, either written or oral. This Agreement may
only be amended by written instrument signed by County and Town.
12. All notices or other communications which shall be made pursuant hereto shall be in writing
and shall be deemed to be given and received (a) when hand delivered to the address stated
below, (b) three (3) days after being mailed to the address stated below, postage prepaid by
certified or registered mail of the United States, return receipt requested to the address set forth
below:
To Town: Town ofLillington
PO Box 296
Lillington, NC 27546
Attn: Town Manager
To County: Harnett County Fire Marshal
PO Box 370
Lillington, NC 27546
With a copy to: Harnett County Legal Services
PO Box 238
Lillington, NC 27546
Attn: County Staff Attorney
Either party to this Agreement may change its designated person or designated address at any
time and from time to time by giving notice of such change to the other party in the manner set
forth above.
13. This Agreement shall be governed by the laws of the State of North Carolina. The North
Carolina State Courts located in Harnett County, North Carolina shall have jurisdiction to hear
any dispute under this Agreement and legal or equitable proceedings by either party must be
filed in Harnett County, North Carolina.
' '
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or
officers have executed this Agreement as to the date and year first above written.
TOWN OF LILLINGTON
By:4/.~
TownM
Attest: ~Ua~,i3. JJiism (SEAL)
Clerk
By-·vTorrrJIY B'urns, County Manager
Attest:
(SEAL)
Margaret Regina Wheeler, Clerk
Board Meeting
Agenda Item
Agenda Item J.l-H
MEETING DATE: July 15, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Fire Prevention Code Enforcement Municipal Agreement
REQUESTED BY: Gary Pope, Emergency Services Director
REQUEST:
We are requesting the approval of Fire Prevention Code Enforcement Municipal Agreement
between the County of Harnett and the Town of Angier. The agreement shall become
effective July 1, 2013, subject to the mutual agreement of both parties, and shall continue for
a period of three years from July 1, 2013 through June 30,2016 unless terminated by either
party. The agreement is for fire inspection services provided by the County of Harnett, Fire
Marshal's Office for the municipality in accordance with the North Carolina Fire Prevention
Code.
COUNTY MANAGER'S RECOMMENDATION:
U:\My Documents\Agenda Request\agendaform2013.doc Page 1 of 1
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
FIRE PREVENTION CODE ENFORCEMENT
MUNICIPAL AGREEMENT
TOWN OF ANGIER
AGREEMENT
THIS AGREEMENT, made and entered into this 1st day of July 2013, by and between the Town of
Angier, North Carolina, a municipal corporation organized and existing under the laws of the State
of North Carolina (hereinafter, the "Town") and Harnett County, North Carolina, a body politic and
political subdivision of the State of North Carolina (hereinafter, the "County").
Witnesseth
WHEREAS, the Town is required to provide fire prevention code enforcement services
according toN. C. General Statute§ 160A-411 and the North Carolina State Fire Prevention Code-
Section I 07; and
WHEREAS, the County desires to provide to Town the required fire prevention code
inspections and services; and
WHEREAS, Town and County have reached an agreement for County to provide fire
prevention code inspections and services as described herein and the parties desire to set forth the
terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the public safety and welfare, the mutual benefits,
representations, and agreements contained herein and for good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties agree, each with the other, as
follows:
1. County agrees to provide the Town the following fire prevention code enforcement services
within the Town's territorial jurisdiction:
A. Fire prevention code enforcement within day care centers, rest homes, foster homes
and hospitals, when required by State or County agencies;
B. Non-residential and subdivision site plan approval for fire prevention code
compliance, upon request from Town officials;
C. Response to complaints and requests for fire inspections of individual businesses;
D. Periodic Fire Prevention Code inspections in existing buildings, structures
and premises to which the North Carolina State Building Code, Volume V-Fire
Prevention, is applicable;
E. New construction plan review of fire protection equipment and certification of
compliance inspections upon request from the appropriate building official(s); and
F. Other fire prevention code enforcement inspections and services as may be required
by State law.
2. The Town agrees that the County, by and through the Harnett County Fire Marshal's office,
shall have the exclusive right to perform the above enumerated fire prevention code
enforcement services for as long as this Agreement remains in force and effect. The Town
further agrees to fully cooperate with the Harnett County Fire Marshal's office in providing
these services.
3. The Town agrees that the County will have and may exercise the same inspection and
enforcement powers within the Town's regulatory and extraterritorial jurisdiction as are
applicable within the County's jurisdiction.
4. This agreement shall become effective July 1, 2013, subject to the mutual agreement ofboth
parties, and shall continue for a period of three years from July 1, 2013 through June 30, 2016,
unless terminated by either party in accordance with paragraph 8 of this Agreement.
5. Compensation for the services provided pursuant to this Agreement shall be $10,075.00 per
year. County shall invoice Town each year for said services and each invoice is due and
payable to County within thirty (30) days of the date of the invoice. Town shall pay an
additional charge of one and one-half percent (18%) annually per month not to exceed the
maximum rate allowed by law for any payment not received by County more than thirty (30)
days from the date of invoice.
6. This Agreement, as written or as may be amended, shall be effective from the date first
specified above.
7. The Town Attorney shall provide legal support and representation for Town for all
enforcement actions taken by the Harnett County Fire Marshal's office on behalf of Town on
issues arising from enforcement actions taken within and on behalf of Town's jurisdiction by
the Fire Marshal. To the fullest extent allowable by North Carolina law, County shall have no
liability regarding such enforcement actions and Town shall hold County harmless any and all
claims, liabilities, losses, damages, costs or expenses of whatever kind arising out of or relating
to the provision of services provided by County to Town hereunder, except for those acts
caused by the sole negligence of County. Town and County waive special, incidental, indirect,
or consequential damages, including lost profits, good will, revenues or savings, for claims,
disputes or other matters in question arising out of or relating to this Agreement. This
limitation ofliability will survive the expiration or termination of this Agreement.
8. This Agreement may be terminated for any reason by either party upon advanced written
notice to the other party, by certified mail at least ninety (90) days prior to the date of desired
termination. Termination shall not relieve Town of financial obligations incurred prior to
termination.
9. Nothing contained in this Agreement shall create a contractual relationship with or cause of
action in favor of a third party against either Party.
I 0. In the event any provision of this Agreement is adjudged to be not enforceable or found
invalid, such provision shall be stricken and the remaining provisions shall be valid and
enforceable.
11. This Agreement represents the entire agreement between County and Town and supersedes all
prior negotiations, representations or agreements, either written or oral. This Agreement may
only be amended by written instrument signed by County and Town.
12. All notices or other communications which shall be made pursuant hereto shall be in writing
and shall be deemed to be given and received (a) when hand delivered to the address stated
below, (b) three (3) days after being mailed to the address stated below, postage prepaid by
certified or registered mail of the United States, return receipt requested to the address set forth
below:
To Town:
To County: Harnett County Fire Marshal
PO Box 370
Lillington, NC 27546
With a copy to: Harnett County Legal Services
PO Box 238
Liilington, NC 27546
Attn: County Staff Attorney
Either party to this Agreement may change its designated person or designated address at any
time and from time to time by giving notice of such change to the other party in the manner set
forth above.
13. This Agreement shall be governed by the laws of the State of North Carolina. The North
Carolina State Courts located in Harnett County, North C.arolina shall have jurisdiction to hear
any dispute under this Agreement and legal or equitable proceedings by either party must be
filed in Harnett County, North Carolina.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or
officers have executed this Agreement as to the date and year first above written.
TOWN OF ANGIER
By: qtt~
Town anager
Attest:
~d.fJ~L
Cle
By: ________________________ _
Tommy Bums, County Manager
Attest:
Margaret Regina Wheeler, Clerk
(S'EAL)
(SEAL)
Board Meeting
Agenda Item
Agenda Item 4 -J:
-(\1\..t~i~j C-a."'-ic..=-~ -
MEETING DATE~
( 01 Scone..r-~ r)
TO: HARNETT COUNTY BOARD OF COMMISSIONERS ~ ~ 0 ~5 ~ble_
SUBJECT: Building Inspections Services Contract with Town of Lillington
REQUESTED BY: Mark Locklear, Interim Planning Director
REQUEST:
Request approval to enter into a contract to perform building inspection services for the
Town of Lillington. The proposed contract term is for three years with compensation for
services at $28,000 per fiscal year. Building Inspection services includes review ofbuilding
plans, issuing or denying permits, making necessary inspections including those involving
condemnation, issuing or denying certificates of compliance, issuing orders to correct
violations, and ensuring records are kept, all according to the Applicable Codes and NC
General Statutes.
The proposed contract can be terminated by either party for any reason with 60 days' notice.
COUNTY MANAGER'S RECOMMENDATION:
U:\Word\2013 CC AGENDA FORM.doc Page I of 1
TOWN OF LILLINGTON
June 12, 2013
Tommy Bums, Harnett County Manager
P. 0. Box 759
Lillington, NC 27546
RE: FY2013-2014 CONTRACTS
Dear Tommy:
The Town Board approved the enclosed contracts with Harnett County at their meeting on June
11, 2013. After you have reviewed and signed them, please return a copy to me for the town's
records.
Feel free to contact me if you need anything further.
Sincerely,
4/~~
Bill Summers
Town Manager
106 West Front Street 11 P.O. Box 296 11 Lillington, North Carolina 27546
Phone: (910) 893-2654 11 Fax (910) 893-3693 11 www.Iillingtonnc.com
< ' '
STATE OF NORTH CAROLINA
BUILDING INSPECTION SERVICES AGREEMENT
COUNTY OF HARNETT
This Agreement is made and entered into as of this the 1st day of July 2013 by and
between the County of Harnett, a body politic, organized and existing under the laws of the State
of North Carolina (hereinafter referred to as "Harnett") and the Town of Lillington, a municipal
corporation, organized and existing under the laws of the State of North Carolina (hereinafter
referred to as "Town").
WITNESSETH:
WHEREAS, the Governing Bodies hereby find and declare that interlocal cooperation for
building inspection services is a necessity in that such cooperation allows for increased
uniformity in the enforcement of the North Carolina State Building Code, development of
consistent goals and objectives, more efficient coordination, administration and delivery of
inspection services; and that as a result the public health, safety, and welfare will be better served
by the implementation of this Agreement.
NOW THEREFORE, for and in consideration of sums to be paid as provided herein and
the performance of the terms and conditions contained in this Agreement, the sufficiency of
which is hereby acknowledged by both parties, said parties hereto agree as follows:
Section 1. Purpose. The purpose of this Agreement is to provide cooperation for
building inspection services and to provide for the administration necessary to effectuate that
endeavor.
Section 2. Definitions.
The words defined in this section shall have the following meanings when used in this
Agreement, unless otherwise defined or explained hereafter:
A. "Applicable Codes" means the following portions of the N.C. State Building Code:
Building, Accessibility, Plumbing, Mechanical, Electrical, Fuel Gas, Energy, Existing
Buildings, and Residential Codes, and the North Carolina Administration and
Enforcement Requirements Code. "Applicable Codes" do not include the Fire
Prevention Code; local residential housing codes; and/or minimum housing codes; or
general periodic inspections for purposes of condemnation of residential and non-
residential structures.
B. "County" shall mean the County ofHarnett.
C. "Inspections Department" means the County of Harnett Department of Planning and
Inspections. The Inspections Department shall employ or contract with building
1
inspectors certified by the State of North Carolina in the trades of Plumbing,
Mechanical, Electrical, and General Building.
D. "Building Inspection Services" includes review of building plans, issuing or denying
permits, making necessary inspections including those involving condemnation,
issuing or denying certificates of compliance, issuing orders to correct violations, and
ensuring that records are kept according to the applicable General Statutes.
E. "North Carolina State Building Code" means the current edition of the North Carolina
Building Codes, as adopted by the North Carolina Building Code Council (which
includes, by reference, the North Carolina Building, Accessibility, Plumbing,
Mechanical, Electrical, Fire Prevention, Fuel Gas, Energy, Existing Buildings, and
Residential Codes, and the North Carolina Administration and Enforcement
Requirements Code).
F. "Town" shall mean the Town of Lillington.
Section 3. Services Provided by Inspections Department. The Inspections
Department shall provide to Town, Building Inspection Services for Applicable Codes in the
territorial boundaries of the Town. The Inspections Department shall provide such management,
planning, regulatory, and administrative and support services as are reasonably necessary to
provide Building Inspection Services.
Section 4. Compensation and Payment. Compensation for Building Inspections
Services as provided pursuant to this Agreement shall be Twenty-eight Thousand Dollars
($28,000) per fiscal year recovered through a schedule of quarterly payments of Seven Thousand
Dollars ($7000). All documentation and fees for Building Inspection Services shall be collected
by Town. Payment is due to the County on July 1, September 1, January 1 and April 1 of the
applicable fiscal year.,
Section 5. Legal Representation and Liability. The Town Attorney shall provide legal
support and representation for Town for all enforcement actions taken by the Inspections
Department on behalf of Town on issues arising from enforcement actions taken within and on
behalf of Town's jurisdiction by the Inspections Department. To the fullest extent allowable by
North Carolina law, County shall have no liability regarding such enforcement actions and Town
shall hold County harmless for any and all claims, liabilities, losses, damages, costs, or expenses
arising out of, or relating to the provision of services provided by County to Town hereunder,
except for those acts caused by the sole negligence of County. Town and County waive special,
incidental, indirect, or consequential damages, including lost profits, good will, revenues or
savings, for claims, disputes or other matters in question arising out of or relating to this
Agreement. This limitation of liability will survive the expiration or termination of this
Agreement.
Section 6. Term of Agreement, Amendment and Termination. The term of this
Agreement is July 1, 2013 to June 30, 2016. This Agreement may be amended from time to time
upon the mutual consent of Town and County expressed in writing. Either party may terminate
2
this Agreement for any reason upon sixty (60) days written notice to the other party.
Termination shall not relieve Town of financial obligations incurred prior to termination.
Section 7. Documents and Records. Town shall furnish or cause to be furnished to
Inspections Department all such reports, data, studies, plans, specifications, documents, or other
information deemed necessary by Inspections Department for proper performance of County's
services. County may rely upon the documents so provided in performing the services required
under this Agreement; provided however, County assumes no responsibility or liability for their
accuracy.
Section 8. No Third-Party Beneficiary. Nothing contained in this Agreement shall
create a contractual relationship with or cause of action in favor of a third party against either
Party.
Section 9. Severance Clause. In the event any provision of this Agreement is adjudged
to be not enforceable or found invalid, such provision shall be stricken and the remaining
provisions shall be valid and enforceable.
Section 10. Entire Agreement. This Agreement represents the entire agreement
between County and Town and supersedes all prior negotiations, representations, or agreements,
either written or oral. This Agreement may only be amended by written instrument signed by
County and Town.
Section 11. Notices. All notices or other communications which shall be made pursuant
hereto shall be in writing and shall be deemed to be given and received (a) when hand delivered
to the address stated below, (b) three (3) days after being mailed to the address stated below,
postage prepaid by certified or registered mail of the United States, return receipt requested to
the address set forth below:
TO: Town of Lillington
Physical Address:
1 06 West Front Street
Lillington, North Carolina 27546
Mailing:
P.O. Box 296
Lillington, North Carolina 27501
Attn: Town Manager
TO: County of Harnett
Physical Address:
102 E. Front Street
County Administration Building, First Floor
Lillington, North Carolina 27546
3
Mailing Address:
Post Office Box 759
Lillington, North Carolina 27546
Attn: County Manager
With Copy to: County Staff Attorney
Physical Address:
1 02 E. Front Street
County Administration Building, Second Floor
Lillington, North Carolina 27546
Mailing Address:
Post Office Box 238
Lillington, North Carolina 27546
Either party to this Agreement may change its designated person or designated
address at any time and from time to time by giving notice of such change to the other party in
the manner set forth above.
Section 12. Governing Law and Jurisdiction. This Agreement shall be
governed by the laws of the State ofNorth Carolina. The North Carolina State Courts located in
Harnett County, North Carolina shall have jurisdiction to hear any dispute under this Agreement
and legal or equitable proceedings by either party must be filed in Harnett County, North
Carolina.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized
representatives or officers have executed this Agreement as to the date and year first above
written.
4
COUNTY OF HARNETT
By:
James A. Burgin, Chairman
ATTEST:
Margaret Regina Wheeler, Clerk
5
ATTEST:
This instrument has been pre-audited in the manner
required by the Local Government Budget & Fiscal
Control Act.
Lisa Young, Finance
Town ofLillington
6
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
I, , a Notary Public, of the County and State aforesaid,
certify that, James A. Burgin who being by me duly sworn, says that he is Chairman of the
Board of Commissioners of Harnett County, and that Margaret Regina Wheeler is Clerk of said
Board, that the seal affixed to the foregoing and attested instrument is the seal of Harnett County,
North Carolina, and that said instrument was signed by him as Chairman of the Board of
Commissioners of said County and by the Clerk of said Board, who affixed the official seal of
Harnett County to said instrument; and that the said James A. Burgin, Chairman of the Board of
Commissioners, acknowledged said instrument to be the act and deed of Harnett County, North
Carolina.
Witness my hand and Notarial Seal, this the ___ day of _____ , 2013.
Notary Public
Notary Public Printed Name
My Commission Expires: ______ _
7
NORTH CAROLINA
COUNTY OF HARNETT
I, fY1a~ L .fd..r -f-, a Notary Public of the County and State aforesaid, certify
Glenn Me adden personally came before me this day and acknowledged that he is Mayor of the
Town of Lillington, a municipal corporation, and that by authority duly given and as the act of the
corporation, the foregoing instrument was signed in its name by its Mayor, sealed with its
corporate seal and attested by as its Town Clerk.
Witness my hand and official stamp or seal, this fl-t-h day of :June... '2013.
Notary Public Printed Name
My Commission Expires: 1/-fCJ "' c!J.0/2>
8
Board Meeting
Agenda Item
Agenda Item 4-J
MEETING DATE: July 15, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Abandoned Mobile Home Removal Grant
REQUESTED BY: Mark Locklear, Interim Planning Services Director
REQUEST:
Planning Services requests permission to apply for a reimbursement grant through NC DENR
for the Abandoned Mobile Home Removal Grant Program in the amount of $37,500. This
grant will allow staff to continue their efforts in administering the AMPI Program. There is
no county match required.
COUNTY MANAGER'S RECOMMENDATION:
S:\Planning and Inspections Files\A.M.P.l\A.M.P.I. Funding\CC Agenda request to apply A.M.P.I. Funding 2013-14.doc
Page I of I
Board Meeting
Agenda Item
Agenda Item _4_,_-_/<.'----'-
MEETING DATE: July 15,2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Permission to Receive Grant
REQUESTED BY: Tyrone L Fisher, County Extension Directo~
REQUEST:
Harnett County Cooperative Extension request permission to receive a grant from the Child
Care Networks, Inc for the 2013-2014 fiscal year for the proposed amount of$33,673
contingent upon available funding for delivery of services.
COUNTY MANAGER'S RECOMMENDATION:
C:\U sers\swilliams\Desktop\County forms\agendaform20 12-20 I 3.doc
I of I
Pugc
Board Meeting
Agenda Item
Agenda Item L{-L
MEETING DATE: July 15, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: NC DOT-Division of Aviation Request for Aid-Vision 100 Funds
REQUESTED BY: Barry Blevins, General Services Director
REQUEST:
Airport Administration requests Board of Commissioners consider and approve a Request for
Aid to the North Carolina Department ofTransportation-Division of Aviation for a project
for upgrade and ceilometer installation for Harnett Regional Jetport Automated Weather
Observation System (A WOS). This grant will provide funds to reimburse the County for the
installation of a ceilometer earlier this year. Total request is $24,586 with 10% match of
$2,459. Match was budgeted within FY 14 budget.
COUNTY MANAGER'S RECOMMENDATION:
http://www .hamett.org/boc/ down! oads/ agendaform20 13. doc
I of 1
Page
Board Meeting
Agenda Item
Agenda Item L/ -1\1
MEETING DATE: July 15, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: NC DOT-Division of Aviation Request for Aid-Vision 100 Funds
REQUESTED BY: Barry Blevins, General Services Director
REQUEST:
Airport Administration requests Board of Commissioners consider and approve a Request for
Aid to the North Carolina Department of Transportation-Division of Aviation for a project
to design and bid Harnett Regional Jetport Drainage Outfall Improvements. This grant will
provide funds to design and bid out repairs and improvement to a failing stonnwater outfall
drainage at the southeastern comer of runway 5. Total request is $23,020 with 10% match of
$2,302. Match was budgeted within FY 14 budget.
COUNTY MANAGER'S RECOMMENDATION:
http:/.'www.harnett. orglboc,' downloads/agendaform20 13 .doc
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Page
Board Meeting
Agenda Item
Agenda I "tern .L/ -A/
MEETING DATE: July 15, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: County WIA Programs and Contract
REQUESTED BY: Wm. A. (Tony) Wilder, Deputy County Manager
REQUEST:
Approve Harnett County J obLink to administer the year-round Youth, Adult and Dislocated
Worker Programs under Title 1 of the Workforce Investment Act (WIA). This was
recommended by the Triangle South Workforce Development Board. The funds are federal
and received and allocated through Triangle South Workforce Development. Contract
should be dated July 1, 2013 through June 30, 2014.
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\AppData\Loca!\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\Agenda
request for Sampson County WIA.doc Page I of I
June 25, 2013
Tommy Bums, Manager
County of Harnett
P.O. Box 759
102 East Front Street
Lillington, NC 27546
Dear Mr. Bums:
T. 919.775.2122 • F. 919.777.7796
Lifelong Learning Center at W.B. Wicker Business Campus
900 South Vance Street • Sanford, NC 27330
www.trianglesouthworkforce.com
Enclosed, you will find two original copies of the contract to operate the Workforce Investment Act
Youth, Adult and Dislocated Worker Programs in Harnett and Sampson County during Program Year
2013. This contract is by and between Central Carolina Community College and the County of
Harnett. Please sign and date in the space provided for the Contractor and Signatory Official, and
return the two original copies to this office to be signed and dated by the Signatory Official of Central
Carolina Community College. An original copy will be mailed back to your attention.
As part of this contracting process, there are Special Conditions attached to the contract. These
special conditions must be addressed within 30 days.
The contractor is authorized to incur cost against this contract beginning with the effective date of
July 1, 2013.
If additional information is needed, please contact me at 919-777-7795. I look forward to a continued
working relationship with the County of Harnett.
Sincerely,
~cDZD~-~
Rosalind M. Cross
Director
Triangle South Workforce Investment Area
Cc: Tony Wilder, Charlotte Leach and Gina Wheeler
"An Equal Opportunity Employer/Program. Auxiliary aids and services available upon request to individuals
with disabilities"
CONTRACT FOR SERVICES
PROVIDED FOR YEAR-ROUND YOUTH, ADULT AND DISLOCATED WORKER PROGRAMS
UNDER TITLE I OF
THE WORKFORCE INVESTMENT ACT
THIS AGREEMENT, entered into as of this 1st day of July, 2013 by and between Central Carolina Community
College (hereinafter referred to as the "College"), grant recipient for the Local Workforce Investment Area under
the Workforce Investment Act, and the County of Harnett (hereinafter referred to as the "Contractor").
WITNESSETH THAT:
WHEREAS, the College desires to engage the Contractor to render certain services in connection with
activities to be operated and funded under Title I of the Workforce Investment Act of 1998 (WIA), Public Law
105-220 (hereinafter referred to as the "Act"), WIA Final Rule, 20 CFR, Part 652, et al., and the Triangle
South Workforce Development Board's Plan of Service 2012 and 2013.
WHEREAS, WIA funds will be provided under the Triangle South Workforce Development Board between
the College, and the Division of Workforce Solutions of the North Carolina Department of Commerce
(hereinafter referred to as the "State") contingent upon receipt of funds from the United States Department of
Labor (hereinafter referred to as "USDOL") and/or the State;
AND WHEREAS, the Contractor desires to render services under the Act,
NOW THEREFORE, the parties hereto agree as follows:
1. Employment of the Contractor
The College hereby engages the Contractor and the Contractor hereby agrees to perform the services
hereinafter set forth in accordance with the terms and conditions contained herein.
2. Scope of Services
The Contractor shall diligently perform and carry out in a satisfactory and proper manner the work and
services described in Attachment A "Statement ofWork".
3. Time of Performance
The services of the Contractor shall commence on or after July l, 2013 but shall in all events be timely
undertaken and pursued in such manner and sequence as to insure their expeditious completion and as
may be required in the "Statement of Work". All services required hereunder shall be completed on or
before the end of the contract period: June 30,2014. For the purposes ofthe statute of limitations, and in
recognition of the fact that closeout procedures, audit, audit resolution, and collection of disallowed costs
will occur after the contract period, this contract shall not be considered completed until fmal action on
any disallowed costs by USDOL has been taken and the time for appeal of disallowed costs has expired.
4. Compensation and Method of Payment
In the case of activities covered by cost reimbursement provisions, the Contractor shall be compensated
for the work and services to be performed under this contract by monthly reimbursements based on
allowable expenditures actually made, unless otherwise specifically agreed to the contrary. For any
activities covered by fixed unit price/performance based provisions, the Contractor shall be compensated
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based upon the benchmark schedule included in the Attachment A "Statement of Work". Total
compensation for the WIA Youth Program in Harnett County shall not exceed the su~
$212,057.12 and total compensation for the WIA Youth Program in Sampson County shall not
exceed the sum of $107,286.08. In no event, however, shall the t:otal compensation and
reimbursement, if any, to be paid the Contractor, exceed the sum of $319,343.20 for the Youth
Programs in Harnett and Sampson County as described in Attachment B "Budget". Total
compensation for the Adult Program in Harnett County shall not exceed the sum of $264,538.53
which includes $37,500 in Carry Forward funds. Total compensation for the Dislocated Worker
Program in Harnett shall not exceed the sum of $291,612.02 which includes $43,750.00 in Carry
Forward funds. Total compensation for the Adult Program in Sampson County shall not exceed the
sum of $163,953.39 which includes $37,500 in Carry Forward funds. Tot:al compensation for the
Dislocated Worker Program in Sampson County shall not exceed the sum of $218,173.81 which
includes $43,750 in Carry Forward funds. In no event shall the t:otal compensation and
reimbursement to be paid to the Contractor exceed the sum of $428,491.92 for the Adult Program
in Harnett and Sampson County and in no event shall the total compensation for the Dislocated
Worker Program in Harnett and Sampson County exceed the sum of $509,785.83. Attachment B
"Budget" will require separate budgets to reflect each award. Provided further, the Contractor
acknowledges that the College and the Triangle South Workforce Development Board are receiving
monies to fund WIA activities from the State and that the College's obligations to pay any funds is
conditioned upon receipt of such funds. The College may impose restrictions upon the maintenance of
excess cash by the contractor consistent with the restrictions placed upon the College by the State and the
United States Treasury Department.
5. Approval of Subcontract or Assignability
The Contractor shall not assign all or any portion of its interests in this contract, nor shall any of the work
or services to be performed under this contract by the Contractor be subcontracted, without the prior
written approval of the Triangle South Workforce Development Board's administrative entity.
6. Agency of the College Administrative
The College and Triangle South Workforce Development Board staff shall perform the administrative,
enforcement, evaluation, coordination of the work, and monitoring of this contract as agents of the
College.
All notices, reports, other information including each monthly financial status report (Attachment C)
shall be forwarded to the Triangle South Workforce Development Board, c/o Central Carolina
Community College, 1105 Kelly Drive, Sanford, North Carolina 27330 Attention: Rosalind M. Cross,
Director of the Triangle South Workforce Development Board, e-mail: rcross(a;cccc.edu.
1. Monitoring, Oversight, and Investigations
The College has the right to monitor program, fiscal, personnel and management activities under this
contract to assure that performance goals are being met, that appropriate administrative procedures,
controls and records are maintained, that Contract terms and conditions are being fulfilled and that
personnel and equal employment opportunity requirements are being met. The Contractor for itself and
for its sub-recipients does hereby authorize and agree to permit on-site visits by the College, Workforce
Development Board, State, USDOL, or their designees, private questioning of employees and
participants, and access for review or copying of Contractor or sub-recipient records maintained under
this Contract, including but not limited to the pertinent on-site records of On-the-Job Training (OJT),
work experience and customized training programs. The Contractor shall attend and shall require its sub-
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recipients to attend such meetings as requested by the College regarding the monitoring or evaluation of
programs.
The College will provide technical assistance, as available, to the Contractor and its sub-recipients
through periodic written guidelines and training sessions and in such other manner as may be reasonably
requested.
The College will provide the Contractor with written notification of deficiencies discovered in review of
its activities and will endeavor to provide the Contractor with reasonable time to take corrective action
regarding the deficiencies.
The failure of the College or the Workforce Development Board staff to discover or notify the Contractor
in writing of deficiencies does not relieve the Contractor of its obligation to meet performance standards,
maintain sound administrative and fiscal management, assure equitable personnel policies and non-
discrimination, and satisfy statutory, regulatory and contractual requirements.
8. Notification of Fraud or Abuse
The Contractor shall immediately notify the College in writing of any charges or allegations of criminal
misconduct, fraud, or negligence in connection with the program or any administering agency.
9. Maintenance of Records
The Contractor shall maintain all fiscal and program records for periods required by federal regulations,
but in no event less than three (3) years from the completion of services under this contract. Should audit
proceedings be instituted concerning this contract, the Contractor shall not destroy any records thereof
until it is notified in writing that all audits are complete and such records are no longer needed. The
College, the State, US DOL, and Comptroller General of the United States, or any of their designees shall
have access to all records of any type of the Contractor or its sub-recipient with regard to funded
activities.
The Contractor's WIA contact person will supply a copy of the WIA contract to the Contractor's Chief
Executive Officer, Chief Financial Officer, and Audit Firm when the contract is proposed and then
entered into if changed from the proposal.
10. Property
(a) The Contractor acknowledges that all non-expendable property, that is, property with a useful life
of more than one year and a unit cost of $500 or more, purchased with funds received under this
contract or made available to the Contractor by the College or the State specifically for a WlA
funded activity, is the sole property of the State. The College may reclaim or relocate non-
expendable property hereunder at its discretion, subject to state and federal law. The Contractor,
however, may not transfer, relocate or alter the use of any property hereunder without the prior
written authorization of the College. The Contractor shall report any non-WIA use of non-
expendable property to the College.
(b) The Contractor is responsible for the proper identification, inventory and maintenance of all
property under its control. The Contractor shall complete and submit to the College an annual
inventory listing, clearly identifying WlA Property. The Contractor will permit on-site
inspections of all property by the College, the State, USDOL, or their designees. The Contractor
shall adhere to all property policy issuances from the College and the State.
(c) The Contractor shall procure the prior written approval of the College to initiate any action
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involving acquisition by purchase, lease or trade, transfer, relation, changed use or disposition of
non-expendable property. The Contractor shall not be entitled to recover the costs of acquisition
or transfer if such prior written approval is not obtained.
(d) The Contractor shall not acquire real property with funds under this Contract without written
agreement by the College.
(e) The Contractor expressly assigns to the State any right it may acquire by operation of law or
otherwise in any property under this Contract. If intangible property on which a patent or
copyright is obtainable is developed with funds acquired under this contract, the Contractor
acknowledges and agrees to procure the acknowledgment of its sub-recipients that the property is
work for hire funded by the State, and the State has ownership of such works unless specifically
waived in writing by the Director of the Division of Workforce Solutions.
(f) On completion of the services under this Contract or upon earlier termination of this Contract, all
non-expendable property and all expendable property covered by federal regulations shall be
situated, transferred, or disposed of according to instructions by the State.
11. Reporting Requirements
In the case of cost reimbursement activities the Contractor shall furnish the College with monthly report,
Attachment C, "Monthly Financial Status Report". Such report shall be furnished no more than ten (10)
days following the end of each month. Such reports shall consist of summary information taken from
records and official books of account of the Contractor. In addition the College, the State, and USDOL
may require ad hoc reports for program management.
12. Supportive Services, PELL Grant Payments, Other Financial Assistance
Supportive Services (Training-Related/Supportive Services) provided by the Contractor under this
contract to participants shall not duplicate services provided by a public or private source(s), which are
available at no cost to the Contractor and/or participant. Additionally, the Contractor is responsible for
documenting a participant's receipt of ALL financial aid awards and maintaining such documentation. If
other financial aid is received, adjustments to the cost of tuition and books paid through this contract shall
be made accordingly.
The Contractor shall adhere to all Federal, State, and College mandated requirements regarding use of
PELL Grant funds in conjunction with WIA funds.
13. Accounting
The Contractor shall maintain complete accounting records sufficient to document receipts and
expenditures of WIA funds under this contract. For cost reimbursement activities, the Contractor shall
account separately for the expenses of each activity by cost category as described in the "Contract
Budget". For fixed unit price/performance based activities the Contractor shall amass and submit/retain
the appropriate documentation/activity as detailed in individual Attachment A "Statement of Work" for
the amount described in the "Contract Budget". Program income must be accounted for, reported to the
College by the appropriate program year fund allocation, and used during the contract period to offset the
cost of the services provided or forwarded to the College. Interest income on cash advances of sub-grant
funds shall also be accounted for as program income and reported accordingly.
All accounting records should be maintained in accordance with theN. C. Local Government Budget and
Fiscal Control Act, CLA Memoranda, State Issuances, OMB Circulars A-21, A-122, A-87, A-110, A-128,
or A-133 (whichever is applicable), administrative provisions of OMB Circular A-102, implementing
regulations of29 CFR 97, NCGS 143-6.1, and Generally Accepted Accounting Principles.
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14. Rights in Documents, Materials, and Data Produced
The Contractor agrees that all reports and other data prepared by or for it under the terms of this contract
shall be delivered to, become, and remain the property of the College or its assignee upon termination or
completion of the work. Both the College and the Contractor shall have the right to use it without
restriction or limitation and without compensation to the other. For the purposes of this contract, "data"
includes \VTitings, sound records, or other graphic representations, and works of similar nature. No
reports or the documents produced in whole or in part under this contract shall be the subject of an
application for copyright by or on behalf of the Contractor.
15. Identification of Documents
All reports, and other documents completed as part of this contract shall bear on the title pages of such
report, or document, the following legend: ''Prepared by (Contractor's Name) and funded by the
WorlifOrce Investment Act under contract with the Triangle South WorlifOrce Development Board".
16. Interest of Contractor
The Contractor covenants that neither the Contractor nor its agents or employees presently has an interest,
nor shall acquire an interest, direct or indirect, which conflicts in any manner or degree with the
performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory
performance of the Contractor's service hereunder in an impartial and unbiased manner. The Contractor
further covenants that in the performance of this contract no person having any such interest shall be
employed by the Contractor as an agent, subcontractor, or otherwise.
17. Interest of Members and Others
No officer, member or employee of the College, Triangle South Workforce Development Board, and no
public official of any local government which is affected in any way by the WIA activities, shall
participate in any decisions relating to this contract which affects his personal interest or the interest of
any corporation, partnership, or association in which he is, directly or indirectly interested; nor shall any
such person have any interest, direct or indirect, in this contract or the proceeds arising there from.
18. Drug Free Workplace
The Contractor will provide a drug free workplace as set forth in Attachment E.
19. Lobbying Certification and Disclosure Requirements
The Contractor, as a recipient of Federal contracts, grants, and loans, is prohibited from using appropriate
funds to lobby the Executive or Legislative Branches of the Federal Government in connection with a
specific contract, grant, or loan, in accordance with USDOL codified common rule 29 CFR Part 93. The
Contractor must file a disclosure report if lobbying activity, using other than Federal appropriated funds,
has occurred for the covered action.
The Contractor shall complete and submit to the College a "Certification Regarding Lobbying" document
if the total compensation to be paid to the Contractor under paragraph 4 (Compensation and Method of
Payment) of this contract exceeds $100,000. The certification should be made available for review during
oversight and reviews and audits.
The Contractor shall complete and submit to the College a "Disclosure Form to Report Lobbying"
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(Attachment F) if the total compensation to be paid to the Contractor under this contract exceeds
$100,000 and uses non-Federal funds to lobby for the covered Federal action.
Additionally, provisions should be made to prohibit the use of funds for ( I) employment generating
activities, economic development activities and similar activities that are not directly related to training
for eligible individuals, (2) and foreign travel.
20. Non-procurement Debarment and Suspension Requirements
The Contractor, as a recipient of Federal contracts, grants, and loans, is prohibited from doing non-
procurement business with any person suspended or barred by any other Federal agency, in accordance
with USDOL codified common rule 29 CFR Part 98. Non-procurement business includes grants,
cooperative agreements, scholarships, fellowships, contracts of assistance, loans, loan guarantees,
subsidies, insurance, payments for specified use, donation agreement and any other non-procurement
transactions between a Federally-funded agency and a "person". A person is any individual, corporation,
partnership, association, and unit of government or legal entity.
The Contractor certifies, by signing this contract, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this
contract by any Federal department or agency. Where the Contractor is unable to certify to any of the
aforementioned certification statements, the Contractor shall submit to the College a written explanation
with this contract.
21. Officials Not to Benefit
No member of or delegate to the Congress of the United States of America, resident commissioner, or
employee of the United States Government shall be entitled to any share or part of this contract or any
benefits to arise herefrom.
22. Contractor Personnel
The Contractor represents that it has, or will secure at its own expense, all personnel required in
performing the services under this contract. Such personnel shall not be employees of the College during
any time within the twelve-(12) month period immediately prior to the date of this contract. The
Contractor must submit to the College a listing of personnel involved in performing the services under
this contract. Changes in the approved listing of Contractor staff personnel shall require written
notification to the College prior to the change.
23. Maintenance of Effort
Contractor sponsored training in existence prior to the initiation of this contract shall be continued and
may not be reduced in any way as a result of this contract (except for reduction unrelated to the provisions
or purposes of this contract). The Contractor agrees that implementation of this contract will not result in
the displacement of employed workers or impair existing contracts for services or result in the
substitution of Federal or other funds in connection with work that would otherwise be performed.
24. Equal Employment Opportunity
(a) The Contractor shall not discriminate, as prescribed in Section 18 8 of the Act or as prohibited
under state law, against any employee, applicant for employment, applicant for WIA activities,
WIA participant, or subcontractor because of race, color, disability, religion, age, sex, or national
Page 6 of 13
origin. Such action shall include, but not be limited to the following: employment, upgrading,
demotions, or transfers; recruitment or recruitment advertising; layoffs, or termination; rates of
pay, or other forms of compensation; selection for training including apprenticeship; participation
in recreational and educational activities; or any WIA activities. The Contractor certifies that it
presently has in effect such an affirmative action program. The Contractor agrees to post in a
conspicuous place available to employees and applicants for employment notices setting forth the
provisions of this non-discrimination clause.
The Contractor shall in all solicitations or advertisements for subcontractors or employees placed
by or on behalf of the Contractor, state that the Contractor is an "Equal Opportunity Employer".
(b) The Contractor shall keep such records and submit such reports concerning characteristics of
applicants for employment and employees as the College, the State, and USDOL may require.
(c) The Contractor agrees to comply with such guidelines as the College, the State, or USDOL may
issue to implement the requirements of the Act.
(d) The Contractor shall designate a person other than its chief executive as its equal employment
opportunity officer, who shall be responsible for the Contractor's non-discrimination policy,
monitoring the equal employment opportunity compliance, development of a procedure for
investigation of hearings on equal employment opportunity grievances, dissemination of non-
discrimination policy for the Contractor, and evaluation of the Contractor's proposal for adverse
EEO effects and liaison with the College.
25. Non-Discrimination
The College is committed to promoting equal opportumties for all and to eliminating prohibited
discrimination in all forms. For purposes of this section, prohibited discrimination means discrimination
in the solicitation, selection, and/or treatment of any subcontractor, vendor, supplier or commercial
customer on the basis of race, ethnicity, gender, age, religion, national origin, disability or other unlawful
form of discrimination. Without limiting the foregoing, prohibited discrimination also includes retaliating
against any person, business or other entity for reporting any incident of prohibited discrimination. It is
understood and agreed that not only is prohibited discrimination improper for legal and moral reasons,
prohibited discrimination is also an anti-competitive practice that tends to increase the cost of goods and
services to the College and others. As a condition of entering into this Agreement, the Contractor
represents, warrants and agrees that it does not and will not engage in or condone prohibited
discrimination. Without limiting any rights the College may have at law or under any other provision of
this Agreement, it is understood and agreed that a violation of this provision constitutes grounds for the
College to terminate this Agreement.
As a condition of entering into this Agreement, the Contractor further agrees to promptly provide to the
College all information and documentation that may be requested by the College from time to time
regarding the solicitation and selection of subcontractors. Failure to maintain or failure to provide such
information constitutes grounds for the College to terminate or withhold payment under this Agreement.
26. Nepotism
The Contractor agrees for itself and its subcontractors that no two members of an immediate family shall
be employed within the same agency if such employment will result in one supervising a member of his
immediate family, or in one occupying a position which has influence over the other's employment,
promotion, salary administration, and other related management or personnel considerations. Immediate
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family is described as wife, husband, and mother; father, brother, sister, son, daughter, mother-in-law,
father-in-law, daughter-in-law, son-in-law, grandmother, grandfather, grandson, granddaughter,
stepmother, or stepfather. This section shall also apply to applicants, participants, governing boards for
contractors, Contractor staff, and subcontractor staff involved in WIA activities.
27. Complaints and Hearings
(a)
(b)
(c)
(d)
(e)
The Contractor shall have a complaint and hearing procedure for complaints and grievances by its
employees, participants and other persons. The procedure may involve investigations by the
Contractor and shall result in an impartial hearing within 30 days and a written decision in 60
days after receipt of the formal complaint.
The College shall have a complaint and hearing procedure for complaints and grievances as
described in paragraph 24(a) EEO guidelines. The procedures shall be conducted under and
governed by the North Carolina Administrative Code. As to complaints and appeals governed by
this paragraph, the College shall have authority to investigate and make findings, determinations
and orders, including orders imposing corrective conditions and ordering sanctions, after the
opportunity for a hearing. Where permitted under this contract or by law, sanctions and
conditions may be imposed prior to an oral hearing in an emergency situation. Decisions of the
College may be appealed to the State.
The College may, on its own complaint, initiate an investigation and conduct a hearing on any
activity under this contract.
The complaint and hearing procedure hereunder will comply with the Act, the regulations
thereunder, and with state law.
The Contractor shall designate a hearing officer and provide each participant with a copy of the
Contractor's complaint and hearing procedure including the names and addresses of the
Contractor's hearing officer, and the hearing officer of the College.
28. Protests, Disputes, and Claims
Except as otherwise provided in this contract, any protest, dispute or claim, concerning a question of fact
arising under this contract which is not disposed of by agreement shall be resolved by the College, which
shall issue a written determination and mail or otherwise furnish a copy to the Contractor. The decision
of the College shall be fmal and conclusive unless, within 30 days from the date of receipt of such copy,
the Contractor mails or otherwise furnishes to the College a written appeal. The decision of the College
shall be final and conclusive unless determined by a court of competent jurisdiction to have been
fraudulent, capricious, arbitrary, or so grossly erroneous as to imply bad faith or not to have been
supported by substantial evidence. In connection with any appeal proceeding under this clause, the
Contractor shall be afforded an opportunity to be heard and to offer evidence in support of the appeal.
Pending final decision of a dispute, the Contractor shall proceed diligently with the performance of the
contract and in accordance with the College's decision.
29. Bonding
The Contractor shall procure a fidelity bond for all persons authorized to receive or disburse WIA funds
and public agencies shall procure a public employee's faithful performance blanket bond.
Nongovernmental agencies shall procure either a blanket fidelity position bond, or name schedule fidelity
bond. The bond limit shall be at least the amount of compensation detailed in paragraph 4 or $50,000,
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whichever is less. No payments authorized under this contract shall be made to the Contractor until a
copy of the bond has been furnished to the College.
30. Indemnity and Insurance
To the extent permitted under the Constitution and laws of the State of North Carolina, and to the extent
such indemnity is provided for by the insurance contractor is required to maintain, the Contractor agrees
to indemnifY and save harmless the College, and the State, their agents and ernployees from and against
any and all loss, cost, damages, expense, and liability caused by an accident or other occurrence causing
bodily injury, including death, sickness and disease to any personnel; or damage or destruction to
property, real or personal, which may arise from operations, or services rendered by the Contractor and its
subcontractor(s) under this contract. The Contractor shall maintain general public liability insurance in an
amount of at least $500,000 single limit coverage except where a lesser amount maybe agreed to by the
College. A certificate of insurance must be submitted to the College prior to the start of the program
operations.
NOTE: Contractors that are state agencies or political subdivisions of the State of North Carolina are
exempt from the public liability insurance requirement referenced above.
Workmen's Compensation insurance is strongly recommended for all program staff working on WIA
projects and such insurance is required in instances prescribed by statute.
31. Audit
The Contractor agrees to have completed a fiscal and compliance audit covering the appropriate period of
the contract and submit a copy to the College within thirty (30) days after the Contractor receives its
completed audit but no later than nine (9) months from the end of the audit period. An independent firm
of Certified Public Accountants or the State Auditor shall perform the audit. The contract between the
Contractor and the independent auditing firm shall be in a form approved by theN. C. Local Government
Commission when the contractor is a unit of local government. The audit of the contract shall include
additional statements of WIA revenues and expenditures as of June 30 when the contractor has a fiscal
year other than June 30 and for the entire contract period when it has been performed during more than
one fiscal year. The WIA grant may be used to pay its prorated share of the costs of such audit. The audit
should include at a minimum, an accountant's opinion, a balance sheet, a statement of revenues,
expenditures, and fund balance, an opinion letter and a management letter, a Schedule of Federal and
State Financial Assistance, Compliance Report, and Internal Control Report. The examination must be
made in accordance with Generally Accepted Accounting Practices, and with the Standards for Audit of
Governmental Organizations, Programs, Activities and Functions, issued by the U.S. General Accounting
office. Contractor audits will have all findings and questioned costs (including a note about all payables
to and unearned receipts from the Workforce Investment Act) in the Compliance Section of the Audit.
Furthermore, to insure compliance with GS 159-40, non-profit corporations or organizations receiving
funds under this contract of $1000.00 or more and not exempted by Section 1(d) of GS 159-40, are
required to file a copy of the independent audit report with the Office of the State Auditor. Also, audits of
state agencies performed by the Office of the State Auditor or USDOL directly will satisfy the
requirements of this paragraph. The College under state mandate may impose additional reasonable
conditions on audit activity.
32. Audit Resolution and Disallowed Costs
In the event the College, the State, or USDOL disallows any expenditures of funds made by the
Contractor under this contract, the Contractor shall within 10 days reimburse such funds to the College
from non-federal funds, after attempted resolution of the disallowed costs under the 120 day Audit
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Resolution Procedure. The College has adopted the 120-day Audit Resolution Procedure that allows the
Contractor a 30-day comment period after receipt of the final audit. Within 30 days after the comment
period the College will issue an initial determination stating disallowed costs, then the Contractor will
have 60 days to produce documentation attesting to the allowability of the costs, request a hearing, or
otherwise seek a settlement of the disallowed costs. At the end of the 120 days, a final determination will
be issued stating all disallowed costs that shall be reimbursed. The College may in the case of
Contractor's default or actions which the College believes are not in good faith by the Contractor withhold
future payments under this or any other contract with Contractor or impose other sanctions until the
disallowed costs are resolved. If interest on disallowed costs accrues to the College or the State, the
Contractor shall also be liable for such interest charges.
33. Contract Closeout
Within thirty (30) days from the ending or termination date of the contract, the Contractor will submit to
the College a final performance report, financial report, closeout document, and a reimbursement for WIA
funds received in excess of final expenditures. Receipt of the closeout documents will complete all
transactions under the contract except for property maintenance, audit and audit resolution.
34. Changes
Any changes in the terms of this agreement must be in writing and signed by both parties to be effective,
except if necessitated by unavailability of or reduction in funding.
35. Contracting Period
The contracting period shall be as stated in paragraph 3 (Time of Performance). In no case, however, shall
the contract period exceed one year.
36. Termination of the Contract
(a)
(b)
(c)
If through any fault of its own, the Contractor shall fail to fulfill in a timely and proper manner its
obligations under this contract, or if the Contractor shall violate any of the material covenants,
agreements, representations or stipulations of this contract, the College shall have the right to
terminate this contract by giving written notice to the Contractor of such termination and
specifying the effective date thereof. In such event, all finished documents and other materials
collected or produced under this contract shall, at the option of the College, become its property.
The Contractor shall be entitled to receive just and equitable compensation for any work
performed in accordance with this contract, except for the extent such work must be duplicated in
order to complete the contract. Notwithstanding the foregoing, the Contractor shall not be
relieved of liability to the College for damages sustained by the College by virtue of any breach
of this contract by the Contractor and the College may withhold payment of any additional sums
as security for payment of damages caused by the Contractor's breach, until such time as the exact
amount of the damages resulting from such breach is determined.
The Contractor shall repay to the College within thirty (30) days of termination of the contract
any and all cash advances received which exceed actual expenditures for work performed in
accordance with this contract. The Contractor shall work closely with the College in the
liquidation of advances and recovery ofunexpended funds.
The College may unilaterally terminate or modify this contract if necessitated by unavailability of
or reduction in funding, and/or non-performance by the Contractor.
Page 10 of 13
(d) Contractor shall have the right to terminate this contract if the College breaches any of the
material covenants, agreements, representations, or stipulations of this contract and has failed to
correct such breach within 30 days after receiving written notification from the contractor of the
breach. Upon termination the College shall not be relieved of its duty to pay Contractor for
services performed in accordance with the contract and prior to the effective date of termination.
37. Incorporated Documents and Definitions
(a) Documents Included in the Contract
The following documents are hereby made a part of this Contract by reference, and compliance
with the applicable provisions of the documents is a condition of this Contract: the Workforce
Investment Act, WIA Final Rule, 20 CPR. Part 652, et al., and the regulations promulgated
thereunder; other applicable federal laws, regulations, orders, circulars and issuances; applicable
state laws, regulations, instructions and issuances; the Contractor's Proposals and Attachments
thereto; and the Assurances and Certifications. Attachment G
(b) Definitions Incorporated in the Contract
All definitions included in the Act and the regulations promulgated under the Act, in other
applicable federal statutes, regulations, circulars and directives and in applicable sections of the
North Carolina General Statutes and the North Carolina Administrative Code are incorporated
herein by reference, whether defined at the time of this agreement or at any time during the period
of the agreement.
(c) Special Definitions
Whenever the Act and the regulations promulgated thereunder permit or require the Governor or
the State to define certain words or phrases, or whenever the State or College determines that a
definition is necessary, the State or the College may defme such words or phrases by issuance,
rule, directive, bulletin or instruction, and such definitions shall be incorporated herein by
reference.
(d) Changes in Incorporated Documents and Definitions
The parties are bound by changes in federal and state law that occurs subsequent to the Contract.
Budget transfers between line items within a cost category are allowable up to $1,000 without the
written approval of the College. All budget transfer requests must include a brief explanation
letter and a revised Attaclunent B prior to the College issuing written approval.
38. Severability: Discretion of College; Open Meetings Law
In the event any provision of this Contract shall be considered unlawful or without effect, it shall be
considered severable and shall not affect the remainder of the Contract.
The College shall have the power and discretion to enforce any provision of this contract and to select
from among its remedies under this contract and at law. The failure of the College to enforce a provision
shall not constitute waiver of the provision or the Contract.
No action taken by the Contractor or its sub-recipients in violation of any applicable provision of the state
Page 11 of 13
open meetings law shall be valid.
39. Governmental Authorization
Contractors that are units of government agree to provide a copy of the statute, ordinance, or resolution
authorizing the signatory official to execute contracts or this Contract on behalf of the unit of government.
40. Notices
Communication regarding this contract shall be directed to the following representatives:
Rosalind M. Cross
Director
Triangle South Workforce Development
Board
Tommy Bums
County Manager
County of Harnett
Or to such other persons and such other addresses as one of the above parties may designate in writing.
41. Special Conditions
1. The Contractor must respond within thirty (30) days to the special conditions (Attachment D)
identified in the contract transmittal letter. The Contractor will be expected to provide consistent
services to the JobLink Centers as well as provide updates as requested regarding this involvement at
board meetings that are hosted by the workforce board.
2. Integrated Service Delivery: All workforce development services will be moving towards
integrated service delivery model. Included in this integration model will be staff that delivers state
funded services through the Workforce Investment Act (WIA), Wagner-Peyser and Trade Adjustment
Assistance (T AA). The Integrated Service Delivery Model includes:
• The Welcome Team -Greets visitors, conducts initial, assessments, completes enrollment
· activities, and makes referral decisions based on information obtained in the process. Enters all
required and pertinent data elements into the state management information system.
e The Skills Team -Works with job seeker/customers on a variety of skill development issues
including basic skills, technology skills, soft skills, occupational-specific skills, and others. Enters
all required and pertinent data elements into the state management information system.
• The Employment Team -Works with job seeker/customers on a variety of job searching
activities, including resume development, interview preparation, job referrals, and others. Enters
all required and pertinent data elements into the state management information system.
As the workforce board moves towards this model, all WlA funded staff will be required to work within
the capacity of integrated services and are required to deliver services within a JobLink/Career
Center/Workforce Center.
42. Attachments Included In Contract:
The following attachments are included herein and are a part of this Contract.
A. Statement of Work (Contract Proposal)
B. Budget
C. Monthly Financial Status Report
Page 12 of13
D. Special Conditions
E. Drug Free Workplace Certification
F. Disclosure Form to Report Lobbying
G. Assurances and Certifications
43. Entire Contract
This is the entire agreement between the parties and there are no terms or conditions relative to this matter
except those specifically set forth herein; and time of completion and performance is of the essence in this
contract.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by its designated
officials pursuant to the policies and procedures of their respective governing bodies or Colleges, as of the
day and year first above written.
Contractor:
County of Harnett
P.O. Box 759
102 E. Front Street
Lillington, NC, 27546
Signature
Tommy Burns
County Manager
Title
Date
Triangle South Workforce
Development Board
Central Carolina Community College
1105 Kelly Drive
Sanford, NC 27330
Signature
Dr. T. Eston Marchant
President
Title
Date
Page 13 of 13
ATTACHMENT A
STATEMENT OF WORK (CONTRACT PROPOSAL)
STATEMENT OF WORK
Harnett and Sampson Counties Adult and Dislocated Workers Programs
Harnett County Workforce Development/JobLink Career Center proposes to operate both
Harnett and Sampson Counties Adult and Dislocated Workers Programs for Fiscal Year 2013-
2014. Harnett County services for both programs will be provided at Harnett County Department
of Workforce Development/Joblink Center, located at 1137 East Cornelius Harnett Boulevard,
Lillington, NC 27546 and Sampson County Adult and Dislocated Workers Programs will be
operated within Sampson County Job Link Center/Division of Employment Services in Sampson
County, located at 115 North Blvd., Clinton, North Carolina 28328.
Harnett County Workforce Development has operated Adult and Dislocated Workers Programs
for approximately 34 years. Both Harnett and Sampson Counties "mission" is to establish a
workforce development system that will be comprehensive, integrated, relevant and effective. A
system that will produce well-educated, highly skilled workers, whose skills and productivity
will optimize their earning potential and make both "counties" economy more competitive in the
global economy.
All components are presently in place to provide required Adult and Dislocated Worker services,
which include core, intensive and training services. Both counties will employ an Adult ·and
Dislocated Worker Case Manager in order to successfully provide required services. Harnett
County Adult services have a total budget of $264,538.53, which will serve eighty-six (86)
participants, at a cost of $3,076.03 per participant. With a Dislocated Worker budget of
$291,612.02, Harnett will serve eighty-nine (89) participants at a cost of $3,276.54 per
participant.
Sampson County Adult budget of$163,953.39 will provide services for seventy (70) participants
at a cost of $2,342.19 per participant. Sampson County will also serve seventy five (75)
participants in the Dislocated Workers Program with a budget of $218,173.81 cost per
participant served will be $2,908.98. Both Harnett and Sampson County will serve a total of
three hundred and twenty (320) participants during the Program Year. Both counties project an
eighty (80) percent positive outcome for all programs.
Harnett County Government look forward to providing such needed services, not only to Harnett
County's citizens, but to the citizens of Sampson County as well.
ATTACHMENT B
BUDGET
Program Operator:
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Adult Program -Harnett
County of Harnett
Operator Name:
Funding Source:
Harnett County Dept.of Workforce Dev.
WIA AdultsProgram/ TSWDB
ADULT PROGRAM COSTS
1. STAFF SALARIES (Attach job descriptions)
FULL OR
Position PART-TIME TOTAL SALARY
Workforce Development Coordinator Full-time $ 16,315.00
Workforce Development Spec. /Case Manager Full-time $ 32,112.00
Accounting Tech Part-time Full-time $ 5,660.00
Longevity $ 300.00
$ -
Subtotal $ 54,387.00
2. STAFF FRINGE BENEFITS (ITEMIZE)
Group Insurance $ 9,865.00
FICA $ 4,261.00
Worker's Compensation $ 1,483.00
Retirement $ 3,960.00
401K $ -
Unemployment Insurance $ 601.00
Subtotal $ 20,170.00
3 STAFF TRAVEL and TRAINING .
Registration Fees $ 2,500.00
Subsistence $ 2,000.00
Travel $ 2,200.00
Other (specify) $ -
$ -
$ -
Subtotal $ 6,700.00
4.0CCUPANCY
Rent: 0.00 sq. ft. x $ 0.00 per sq. ft. x 0.00 mos. $ 100.00
Utilities: $ 0.00 per mo. X 00 mos. $ 3,000.00
Janitorial: $ 0.00 per mo. X 00 mos.
Telephone:$ 0.00 per mo. X 00 mos. $ 2,000.00
Postage: $ 0.00 per mo. X 00 mos. $ 160.00
Copier: $ 0.00 per mo. X 00 mos. $ 400.00
Subtotal $ 5,660.00
1
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Adult Program -Harnett
5.MATERIALS, SUPPLIES PROPERTY ' Consumable, Expendable Supplies $ 1,500.00
Non-expendable Property $ -
Item: $ -
Item: $ -
Item: $ -
$ -
Subtotal $ 1,500.00
6. OTHER PROGRAM COSTS
Administrative (Indirect) Costs $ -
Other: specify $ -
$ -
Subtotal $ -
7. EXPENDITURES FOR PARTICIPANTS
Enter Total Contract Amount $ 264,538.53
Subtract Line Items 1 thru 6 $ 88,417.00
Participant Amount Available $ 176,121.53
8. Participant Program Budget
Participant Training $ 25,000.00
Transportation Costs $ 27,000.00
Child Care Costs $ 4,121.53
Participant Wages $ -
On-the-Job Training $ 50,000.00
Individual Training Accounts Amount $ 60,000.00
Need-Related Payments Amount $ -
Other Participant Costs $ 10,000.00
Subtotal $ 176,121.53
9. Budget Summary
Staff Salaries $ 54,387.00
Staff Fringe Benefits $ 20,170.00
Staff Training and Travel $ 6,700.00
Occupancy Costs $ 5,660.00
Material, Supplies, Property $ 1,500.00
Other Program Costs $ -
Participant Costs $ 176,121.53
Total $ 264,538.53
2
Proposed Budget Form
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Adult Program -Harnett
REQUIRED FORMS
Instructions: Submit a 12-month proposed budget for the period of July 1, 2013
through June 30, 2014
DISLOCATED WORKER PROGRAM BUDGET SUMMARY-HARNETT COUNTY
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Participant Costs
General Liability Insurance
Budget Amount
$
$
$
$
$
$
$
Total $
54,387.00
20,170.00
6,700.00
5,660.00
1,500.00
176,121.53
264,538.53
Please provide information about your organization's General Liability Insurance
coverage as specified below:
Name of Carrier: One Beacon
Policy Number: 791-00-05-59-0000
Amount: $ 2,000,000.00
Bonding Insurance Requirements
The Proposer must assure that all employees who are involved with the receipt or
disbursement of WIA funds are insured by a fidelity bond. The contractor must
maintain all bonding in force for the period of the contractual agreement. The
contractor must submit a written notice fifteen (15) calendar days prior to any
reduction in the limits stated on the bonding document or cancellation of the bonding
policy. A copy of the current bonding document, issued by the vendor's insurance
company, is required. Please attach.
Proposer's Signature:
Official Title:
Date:
3
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Dislocated Worker Program -Harnett County
Program Operator:
Operator Name:
Funding Source:
County of Harnett
Harnett County Department of Workforce Dev
WIA Dislocated Worker Prograrn/TSWDI
DISLOCATED WORKER PROGRAM COSTS
1. STAFF SALARIES (Attach job descriptions)
FULL OR
Position PART-TIME TOTAL SALARY
Workforce Development Coordinator Full-time $ 16,315.00
Workforce Development Spec. /Case Manager Full-time $ 32,112.00
Accounting Tech/ Follow-up Case Manager Full-time $ 5,660.00
Longevity $ 300.00
$ -
Subtotal $ 54,387.00
2. STAFF FRINGE BENEFITS (ITEMIZE)
Group Insurance $ 9,033.00
FICA $ 4,160.00
Worker's Compensation $ 1,000.00
Retirement $ 3,950.00
401K $ -
Unemployment Insurance $ 900.00
Subtotal $ 19,043.00
3 STAFF TRAVEL and TRAINING
Registration Fees $ 2,500.00
Subsistence $ 2,000.00
Travel $ 3,000.00
Other (specify) $ -
$ -
$ -
Subtotal $ 7,500.00
4.0CCUPANCY
Rent: 0.00 sq. ft. x $ 0.00 per sq. ft. x 0.00 mos. $ 100.00
Utilities:$ 0.00 per mo. X 00 mos. $ 3,500.00
Janitorial: $ 0.00 per mo. X 00 mos.
Telephone: $ 0.00 _Qer mo. X 00 mos. $ 2,000.00
Postage:$ 0.00 per mo. X 00 mos. $ 160.00
Copier: $ 0.00 per mo. X 00 mos. $ 400.00
Subtotal $ 6,160.00
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Dislocated Worker Program -Harnett County
5.MATERIALS, SUPPLIES, PROPERTY
Consumable, Expendable Supplies $ 2,000.00
Non-expendable Property $ -
Item: $ -
Item: $ -
Item: $ -
$ -
Subtotal $ 2,000.00
6. OTHER PROGRAM COSTS
Administrative (Indirect) Costs $ -
Other: specify $ -
$ -
Subtotal $ -
7. EXPENDITURES FOR PARTICIPANTS
Enter Total Contract Amount $ 291,612.02
Subtract Line Items 1 thru 6 $ 89,090.00
Participant Amount Available $ 202,522.02
8 Participant Program Budget
Participant Training $ 43,391.00
Transportation Costs $ 30,000.00
Child Care Costs $ 5,131.02
Participant Wages $ -
On-the-Job Training $ 49,000.00
Individual Training Accounts Amount $ 65,000.00
Need-Related Payments Amount $ -
Other Participant Costs $ 10,000.00
Subtotal $ 202,522.02
9 Budget Summary .
Staff Salaries $ 54,387.00
Staff Fringe Benefits $ 19,043.00
Staff Training and Travel $ 7,500.00
Occupancy Costs $ 6,160.00
Material, SupQiies, Property $ 2,000.00
Other Program Costs $ -
Participant Costs $ 202,522.02
Total $ 291,612.02
2
Proposed Budget Form
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Dislocated Worker Program -Harnett County
REQUIRED FORMS
Instructions: Submit a 12-month proposed budget for the period of .July 1, 2013
through June 30, 2014
Dislocated Worker Program Budget Summary -Harnett County
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Participant Costs
General Liability Insurance
Budget Amount
$
$
$
$
$
$
$
Total $
54,387.00
19,043.00
7,500.00
6,160.00
2,000.00
202,522.02
291,612.02
Please provide information about your organization's General Liability Insurance
coverage as specified below:
Name of Carrier: One Beacon
Policy Number: 791-00-05-59-0000
Amount: $ 2,000,000.00
Bonding Insurance Requirements
The Proposer must assure that all employees who are involved with the receipt or
disbursement of WIA funds are insured by a fidelity bond. The contractor must
maintain all bonding in force for the period of the contractual agreement. The
contractor must submit a written notice fifteen (15) calendar days prior to any
reduction in the limits stated on the bonding document or cancellation of the bonding
policy. A copy of the current bonding document, issued by the vendor's insurance
company, is required. Please attach.
Proposer's Signature:
Official Title:
Date:
3
Program Operator:
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Adult Program-Sampson County
County of Harnett
Operator Name: (Sampson County)
Funding Source:
Harnett County Dept of Workforce Dev
WIA Adult Program/TSWDB
ADULT PROGRAM COSTS
1. STAFF SALARIES (Attach job descriptions)
FULL OR
Position PART-TIME TOTAL SALARY
Workforce Development /Joblink Coordinator Full-time $ 3,991.00
Workforce Development Spec. /Case Manager Full-time $ 32,112.00
Accounting Tech /Follow-up Case Manager Full-time $ 5,660.00
Longevity $ 163.00
$ -
Subtotal $ 41,926.00
2 STAFF FRINGE BENEFITS (ITEMIZE)
Group Insurance $ 7,702.00
FICA $ 3,400.00
Worker's Compensation $ 1,216.00
Retirement $ 3,100.00
401K $ -
Unemployment Insurance $ 1,284.00
Subtotal $ 16,702.00
3. STAFF TRAVEL and TRAINING
Registration Fees $ 2,500.00
Subsistence $ 2,000.00
Travel $ 3,000.00
Other (specify) $ -
$ -
$ -
Subtotal $ 7,500.00
4.0CCUPANCY
Rent: $850.00 per mo. x 12 mos. $ 10,200.00
Utilities: $ 0.00 per mo. X 00 mos. $ -
Janitorial: $ 8.00 per mo. X 12 mos. $ 96.00
Telephone:$ 166.65 per mo. X 12 mos. $ 2,000.00
Postage: $ 13.33 per mo. X 12 mos. $ 160.00
Copier: $ 33.33 per mo. X 12 mos. $ 400.00
Subtotal $ 12,856.00
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Adult Program -Sampson County
5.MATERIALS, SUPPLIES PROPERTY l
Consumable, Expendable Supplies $ 350.00
Non-expendable Property $ -
Item: $ -
Item: $ -
Item: $ -
$ -
Subtotal $ 350.00
6. OTHER PROGRAM COSTS
Administrative .. Ondirect) Costs $ -
Other: specify $ -
$ -
Subtotal $ -
7. EXPENDITURES FOR PARTICIPANTS
Enter Total Contract Amount $ 163,953.39
Subtract Line Items 1 thru 6 $ 79,334.00
Participant Amount Available $ 84,619.39
8. Participant Program Budget
Participant Training $ 12,000.00
Transportation Costs $ 15,000.00
Child Care Costs $ 3,000.00
Participant Wages $ -
On-the-Job Training $ 14,619.39
Individual Training Accounts Amount $ 35,000.00
Need-Related Payments Amount $ -
Other Participant Costs $ 5,000.00
Subtotal $ 84,619.39
9. Budget Summary
Staff Salaries $ 41,926.00
Staff Fringe Benefits $ 16,702.00
Staff Training and Travel $ 7,500.00
Occupancy Costs $ 12,856.00
Material, Supplies, Property $ 350.00
Other Program Costs $ -
Participant Costs $ 84,619.39
Total $ 163,953.39
2
Proposed Budget Form
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Adult Program -Sampson County
REQUIRED FORMS
Instructions: Submit a 12-month proposed budget for the period of July 1, 2013
through June 30, 2014
Adult Program Budget Summary -Sampson County
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Participant Costs
General Liability Insurance
Budget Amount
$
$
$
$
$
$
$
Total $
41,926.00
16,702.00
7,500.00
12,856.00
350.00
84,619.39
163,953.39
Please provide information about your organization's General Liability Insurance
coverage as specified below:
Name of Carrier: One Beacon
Policy Number: 791-00-05-59-0000
Amount: $ 2,000,000.00
Bonding Insurance Requirements
The Proposer must assure that all employees who are involved with the receipt or
disbursement of WIA funds are insured by a fidelity bond. The contractor must
maintain all bonding in force for the period of the contractual agreement. The
contractor must submit a written notice fifteen (15) calendar days prior to any
reduction in the limits stated on the bonding document or cancellation of the bonding
policy. A copy of the current bonding document, issued by the vendor's insurance
company, is required. Please attach.
Proposer's Signature:
Official Title:
Date:
3
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Dislocated Worker Program • Sampson County
Program Operator:
Operator Name: (Sampson County)
Funding Source: WIA
County of Harnett
Harnett County Dept. of Workforce Dev.
WIA Dislocated Program/ TSWDB
DISLOCATED WORKER PROGRAM COSTS
1. STAFF SALARIES (Attach job descriptions)
FULL OR
Position PART-TIME TOTAL SALARY
Workforce Development /Joblink Coordinator Full-time $ 3,991.00
Workforce Development Spec. /Case Manager Full-time $ 32,112.00
AccountinQ Tech /Follow-up Case Manager Full-time $ 5,660.00
$ -
Longevity $ 163.00
Subtotal $ 41,926.00
2. STAFF FRINGE BENEFITS (ITEMIZE)
Group Insurance $ 7,702.00
FICA $ 3,400.00
Worker's Compensation $ 1,216.00
Retirement $ 3,100.00
401K $ -
Unemployment Insurance $ 1,284.00
Subtotal $ 16,702.00
3. STAFF TRAVEL and TRAINING
Registration Fees $ 3,000.00
Subsistence $ 2,800.00
Travel $ 3,000.00
Other (specify) $ -
$ -
$ -
Subtotal $ 8,800.00
4.0CCUPANCY
Rent: 0.00 sq. ft. x $ 0.00 per sq. ft. x 0.00 mos. $ 11,500.00 958x 12
Utilities:$ 0.00 per mo. X 00 mos. $ -
Janitorial: $ 0.00 per mo. X 00 mos. $ 96.00
Telephone:$ 0.00 per mo. X 00 mos. $ 2,000.00
PostaQe: $ 0.00 per mo. X 00 mos. $ 160.00
Copier: $ 0.00 per mo. X 00 mos. $ 400.00
$ -
Subtotal $ 14,156.00
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Dislocated Worker Program -Sampson County
S.MATERIALS, SUPPLIES, PROPERTY
Consumable, Expendable Supplies $ 350.00
Non-expendable Property $ -
Item: $ -
Item: $ -
Item: $ -
$ -
Subtotal $ 350.00
6. OTHER PROGRAM COSTS
Administrative (Indirect) Costs $ -
Other: specify $ -
$ -
Subtotal $ -
7. EXPENDITURES FOR PARTICIPANTS
Enter Total Contract Amount $ 218,173.81
Subtract Line Items 1 thru 6 $ 81,934.00
Participant Amount Available $ 136,239.81
8. Participant Program Budget
Participant Training $ 28,000.00
Transportation Costs $ 23,000.00
Child Care Costs $ 5,000.00
Participant Wages $ -
On-the-Job Training $ 20,000.00
Individual Training Accounts Amount $ 53,239.81
Need-Related Payments Amount $ -
Other Participant Costs $ 7,000.00
Subtotal $ 136,239.81
9. Budget Summary
Staff Salaries $ 41,926.00
Staff Fringe Benefits $ 16,702.00
Staff Training and Travel $ 8,800.00
Occupancy Costs $ 14,156.00
Material, Supplies, Property $ 350.00
Other Program Costs $ -
Participant Costs $ 136,239.81
Total $ 218,173.81
2
Proposed Budget Form
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Dislocated Worker Program -Sampson County
REQUIRED FORMS
Instructions: Submit a 12-month proposed budget for the period of July 1, 2013
through June 30, 2014
DISLOCATED WORKER PROGRAM BUDGET SUMMARY-Sampson County
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Participant Costs
General Liability Insurance
Budget Amount
$
$
$
$
$
$
$
Total $
41,926.00
16,702.00
8,800.00
14,156.00
350.00
136,239.81
218,173.81
Please provide information about your organization's General Liability Insurance
coverage as specified below:
Name of Carrier: One Beacon
Policy Number: 791-00-05-59-0000
Amount: $ 2,000,000.00
Bonding Insurance Requirements
The Proposer must assure that all employees who are involved with the receipt or
disbursement of WIA funds are insured by a fidelity bond. The contractor must
maintain all bonding in force for the period of the contractual agreement. The
contractor must submit a written notice fifteen (15) calendar days prior to any
reduction in the limits stated on the bonding document or cancellation of the bonding
policy. A copy of the current bonding document, issued by the vendor's insurance
company, is required. Please attach.
Proposer's Signature:
Official Title:
Date:
3
Program Operator:
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Youth Program-Harnett County
County of Harnett
Operator Name:
Funding Source:
Harnett County Dept. of Workforce Dev
WIA Youth Program/TSWDB
YOUTH PROGRAM COSTS
1 STAFF SALARIES (Attach job descriptions)
FULL OR
Position PART-TIME TOTAL SALARY
Workforce Development Spec./Case Manager Full-time $ 32,113.00
Workforce Development/Joblink Coordinator Full-time $ 21,754.00
Accounting Tech./ Followup Case Manager Full-time $ 5,660.00
$ -
$ -
Subtotal $ 59,527.00
2. STAFF FRINGE BENEFITS (ITEMIZE)
Group Insurance $ 10,551.00
FICA $ 4,555.00
Worker's Compensation $ 846.00
Retirement $ 4,315.00
401K $ -
$ -
Subtotal $ 20,267.00
3. STAFF TRAVEL and TRAINING
Registration Fees $ 2,500.00
Subsistence $ 1,500.00
Travel $ 2,000.00
Other (specify) $ -
$ -
$ -
Subtotal $ 6,000.00
4 OCCUPANCY .
Rent: 0.00 sq. ft. x $ 0.00 per sq. ft. x 0.00 mos. $ -
Utilities: $ 0.00 per mo. X 00 mos. $ 2,500.00
Janitorial: $ 0.00 per mo. X 00 mos. $ -
Telephone:$ 0.00 per mo. X 00 mos. $ 2,000.00
Postage: $ 0.00 per mo. X 00 mos. $ 250.00
Copier: $ 0.00 per mo. X 00 mos. $ 600.00
$ -
Subtotal $ 5,350.00
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Youth Program -Harnett County
5.MATERIALS, SUPPLIES, PROPERTY
Consumable, Expendable Supplies $ 1,500.00
Non-expendable Property $ -
Item: $ -
Item: $ -
Item: $ -
$ -
Subtotal $ 1,500.00
6. OTHER PROGRAM COSTS
Administrative (Indirect) Costs $ -
Other: specify $ -
$ -
Subtotal $ -
7 EXPENDITURES FOR PARTICIPANTS
Enter Total Contract Amount $ 212,057.12
Subtract Line Items 1 thru 6 $ 92,644.00
Participant Amount Available $ 119,413.12
8. Participant Program Budget
Participant Training $ 30,078.12
Transportation Costs $ 9,500.00
Child Care Costs $ 4,835.00
Participant WaQes $ 65,000.00
On-the-Job TraininQ $ -
Individual Training Accounts Amount $ -
Need-Related Payments Amount $ -
Other Participant Costs $ 10,000.00
Subtotal $ 119,413.12
9. Budget Summary
Staff Salaries $ 59,527.00
Staff FrinQe Benefits $ 20,267.00
Staff Training and Travel $ 6,000.00
Occupancy Costs $ 5,350.00
Material, Supplies, Property $ 1,500.00
Other Program Costs $ -
Participant Costs $ 119,413.12
Total $ 212,057.12
2
Proposed Budget Form
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Youth Program -Harnett County
REQUIRED FORMS
Instructions: Submit a 12-month proposed budget for the period of July 1, 2013
through June 30, 2014
YOUTH PROGRAM BUDGET SUMMARY-Harnett County
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Participant Costs
General Liability Insurance
Budget Amount
$
$
$
$
$
$
$
Total $
59,527.00
20,267.00
6,000.00
5,350.00
1,500.00
119,413.12
212,057.12
Please provide information about your organization's General Liability Insurance
coverage as specified below:
Name of Carrier: One Beacon
Policy Number: 791-00-05-59-0000
Amount: $ 2,000,000.00
Bonding Insurance Requirements
The Proposer must assure that all employees who are involved with the receipt or
disbursement of WIA funds are insured by a fidelity bond. The contractor must
maintain all bonding in force for the period of the contractual agreement. The
contractor must submit a written notice fifteen (15) calendar days prior to any
reduction in the limits stated on the bonding document or cancellation of the bonding
policy. A copy of the current bonding document, issued by the vendor's insurance
company is required. Please attach.
Proposer's Signature:
Official Title:
Date:
3
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Youth Program-Sampson County
County of Harnett Program Operator
Operator Name:
Funding Source:
Harnett -Sampson WIA Youth Program
WIA Youth Program/TSWOB
YOUTH PROGRAM COSTS
1. STAFF SALARIES (Attach job descriptions)
FULL OR
Position PART-TIME TOTAL SALARY
Coordinator/Case Manager $ 28,800.00
Case Manager $ 23,232.00
$ -
$ -
$ -
Subtotal $ 52,032.00
2 STAFF FRINGE BENEFITS (ITEMIZE) .
Group Insurance $ -
FICA $ -
Worker's Compensation $ -
Retirement $ -
401K $ -
$ -
Subtotal $
3 STAFF TRAVEL and TRAINING
Registration Fees $ -
Subsistence $ -
Travel $ 4,825.00
Other (specify) $ -
$ -
$ -
Subtotal $ 4,825.00
40CCUPANCY
Rent: 0.00 sq. ft. x $ 0.00 per sq. ft. x 0.00 mos. $ 780.00
Utilities:$ 0.00 per mo. X 00 mos. $ -
Janitorial: $ 0.00 per mo. X 00 mos. $ -
Telephone:$ 0.00 per mo. X 00 mos. $ 500.00
Postage: $ 0.00 per mo. X 00 mos. $ 150.00
Copier: $ 0.00 per mo. X 00 mos. $ -
$ -
Subtotal $ 1,430.00
1
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Youth Program-Sampson County
5.MATERIALS, SUPPLIES PROPERTY ' Consumable, Expendable Supplies $ 503.00
Non-expendable Property $ -
Item: $ -
Item: $ -
Item: $ -
$ -
Subtotal $ 503.00
6. OTHER PROGRAM COSTS
Administrative (Indirect) Costs $ -
Other: specify Gas, oil and repair to van $ 450.00
$ -
Subtotal $ 450.00
7. EXPENDITURES FOR PARTICIPANTS
Enter Total Contract Amount $ 107,286.08
Subtract Line Items 1 thru 6 $ 59,240.00
Participant Amount Available $ 48,046.08
8. Participant Program Budget
Participant Training $ 25,319.08
Transportation Costs $ -
Child Care Costs $ -
Participant Waqes $ 22,727.00
On-the-Job Traininq $ -
Individual Training Accounts Amount $ -
Need-Related Payments Amount $ -
Other Participant Costs $ -
Subtotal $ 48,046.08
9. Budget Summary
Staff Salaries $ 52,032.00
Staff Fringe Benefits $
Staff Training and Travel $ 4,825.00
Occupancy Costs $ 1,430.00
Material, Supplies, Property $ 503.00
Other Program Costs $ 450.00
Participant Costs $ 48,046.08
Total $ 107,286.08
2
Proposed Budget Form
Triangle South Workforce Development Board
Program Year 2013 Budget Details
Youth Program -Sampson County
REQUIRED FORMS
Instructions: Submit a 12-month proposed budget for the period of .July 1, 2013
through June 30, 2014
YOUTH PROGRAM BUDGET SUMMARY -SAMPSON COUNTY
line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Participant Costs
General Liability Insurance
Budget Amount
$
$
$
$
$
$
$
Total $
52,032.00
4,825.00
1,430.00
503.00
450.00
48,046.08
107,286.08
Please provide information about your organization's General Liability Insurance
coverage as specified below:
Name of Carrier: One Beacon
Policy Number: 791-00-05-59-0000
Amount: $ 2,000,000.00
Bonding Insurance Requirements
The Proposer must assure that all employees who are involved with the receipt or
disbursement of WIA funds are insured by a fidelity bond. The contractor must
maintain all bonding in force for the period of the contractual agreement. The
contractor must submit a written notice fifteen (15) calendar days prior to any
reduction in the limits stated on the bonding document or cancellation of the bonding
policy. A copy of the current bonding document, issued by the vendor's insurance
company, is required. Please attach.
Proposer's Signature:
Official Title:
Date:
3
ATTACHMENT C
MONTHLY FINANCIAL STATUS REPORT
(For Review Only-Updated Electronic Copies will be emailed on July 1, 2013)
Please note that this workbook has several spreadsheets. Review each
sheet carefully and should you have questions, note those questions
and send them to Adena Mitchelt amitchell@cccc.edu.
II questions will be complied and the answers will be forwarded to all
his worksheet is comprehensive and continuous for PY 2013. Each
participant and their expenses will be compiled for the entire year to
rack individual training account expenditures.
Simply change the month on your workbook for the reporting period
and send to Mrs. Mitchell by the tenth {10) day of the month.
Triangle South Workforce Development Board
Monthly Financial Status Report and Payment Request
Financial Instructions for Reimbursement
Effective Date: July 1, 2013
The reimbursement process begins with this form.
1. Enter your agency/business name, address, telephone, and contact and the month the request is covering.
Please enter the payable entity under agency name/business. List a name to contact with telephone or email
address if there are questions on the form.
2. For each expenditure type, enter the total budget amount for the Program Year (July 1--June 30).
3. Enter the amount to be reimbursed for the current month by category under Amount Requested.
4. In the Year-To-Date column, enter the total amount of the budget which has been expended, including the
current month.
s. In the Accrual column, enter by category any accrued costs which have not been reported.
Do not include any accruals reported in previous months. Accruals will include obligations such as participant
tuition for which you have not received an invoice.
6. Formulas are in place to calculate column totals, each line item in the Balance column and the "Amount
Requested".
7. For WIA Fund 2040 Youth, report all youth expenditures as either in-school or out-of-school.
There are forms for In-School and Out-of-School Youth.
8. Indicate how much of the total was expended for Summer Employment Opportunities.
This line item is for informational purposes and does not add into the total expenditure for Fund 2040
9. Incumbent Worker Training Contractors must submit invoices or other documentation of expenditures to be
reimbursed.
10. An authorized signature is required. Type the name of the authorized individual and have the individual
sign and date the form.
11. Print the form and mail to Triangle South WDB, Attention: Adena R. Mitchell, 1105 Kelly Drive, Sanford, NC
27330
Triange South WDB
1105 Kelly Drive
Sanford, NC 27330
Triangle South Workforce Development Board
Monthly Financial Status Report and Payment Request-Due on the 10th da-v of the Month
WIA Adult Program Funds for Program Year 20_ Fund 2020 Adult
Contractor:. _________________ _ Contact & Phone#: __________ _
Address: _____________________________________ _
Expenditure Type Budget Amount Amt. Requested
Staff Sa Ia ries
Staff Fringe Benefits
Staff Training & Travel
Rental Costs
Materials, Supplies, Property
Other Program Costs
Subtotal s -$ -
Participant Expenditures Budget Amount Amt. Requested
Training
Transportation
Child care
Wages
Participant Fringe Benefits
Other Costs
Subtotal $ -s -
Stand In Costs
Program Income
Prog. Inc. Expended
jTOTAL Is Is
Name: ______________________ _
Date: _________________ _
Year-to-Date
$ -
Year-to-Date
$ -
Is
Balance
#VALUE!
s -
s -
$ -
s -
$ -
#VALUE!
Balance
#VALUE!
$ -
$ -
$ -
$ -
$ -
#VALUE!
#VALUE!
rotal for
Reimbursement
Accruals
$ -
Accruals
s -
Is
Is
Signature: _______________ _
All reimbursement forms must include a listing of participants enrolled in the program
Instructions for Monthly Participant Expenses Worksheet
1 Complete the obligation amounts, i.e, amount obligated to the participant's ITA, Third party
2 Complete the participant's name, SSN#, carry forward, new enrollment, provider, curriculum or short-term training
3 Invoice Date: Date the invoice is received and processed by case manager.
4 Cleared Date: Date that the check process is complete (when the check was written for the invoices that the case
manager processed)
5 Complete additional fields, such as tuition amounts and all other expenses that have been invoiced for that
participant. This will complete one full semester for the participant
When new voucher is issued, start the process again on the same spreadsheet
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Contractor Name:
Month-Year
Program:
SUCCESS STORIES:
Triangle South WDB Area
Monthly Program Enrollment Report
Use the space below to briefly describe any WIA Program Successes for the current month.
This would include any events or activities sponsored for participants or any staff development
events and activities. Also tell us about participants who have had achievements resulting from
their participation in you WIA program.
WIA EVENTS AND ACTIVITIES FOR PARTICIPANTS:
STAFF DEVElOPMENT ACTIVITIES:
PARTICIPANT SUCCESS STORIES:
Carry-over
Exits Backdate to
Prior Month
Contractor
Name:
New
Completed
Training
Monthly Program Enrollment Report
Month-Year:
WIA PARTICIPANT STATUS
ADULT
Completed Exits this Month Obtained Self Placement Self Assisted
Training Unsubsidized Placement
Employment
Obtained Self Placement Self Assisted
Unsubsidized Placement
Employment
ATTACHMENT D
SPECIAL CONDITIONS
Attachment D
County of Harnett-Harnett County Department of Workforce Development
Program Year 2013: Youth, Adult & Dislocated Worker Program Contract for
Harnett and Sampson County
Special Conditions of Contract:
1. Inform the College and the Local Area if there have been any changes in staffing
since the proposal submission. The WDB must receive new organizational
structure information within 30 days of any new hire or will assume that the
contract is based on the staffing submitted in the original proposal.
2. Must provide an organizational chart for your organization.
3. Submit a Job Description for existing and new staff within 30 days.
4. Provide a copy of General Liability Insurance with signed contract.
5. Integrated Service Delivery: All workforce development services will be moving
towards integrated service delivery model. Included in this integration model will
be staff that delivers state funded services through the Workforce Investment Act
0JVIA), Wagner-Peyser and Trade Adjustment Assistance (TAA). The Integrated
Service Delivery Model includes:
• The Welcome Team -Greets visitors, conducts initial, assessments,
completes enrollment activities, and makes referral decisions based on
information obtained in the process. Enters all required and pertinent data
elements into the state management information system.
• The Skills Team -Works with job seeker/customers on a variety of skill
development issues including basic skills, technology skills, soft skills,
occupational-specific skills, and others. Enters all required and pertinent data
elements into the state management information system.
• The Employment Team -Works with job seeker/customers on a variety of job
searching activities, including resume development, interview preparation, job
referrals, and others. Enters all required and pertinent data elements into the
state management information system.
As the workforce board moves towards this model, all WIA funded staff will be
required to work within the capacity of integrated services and are required to deliver
services within a Joblink/Career CenterJWorkforce Center.
1
ATTACHMENT E
DRUG FREE WORKPLACE CERTIFICATION
Board Meeting
Agenda Item
Agenda Item 4 -0
MEETING DATE: .July 15,2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Sampson County Youth Program Contracts
REQUESTED BY: Wm. A. (Tony) Wilder, Deputy County Manager
REQUEST:
Approval of contracts with Jerry B. Bryant and Frances A. Simmons to provide
administration for the year-round Youth Services Program under Title 1 of the Workforce
Investment Act (WIA). This is federal flow through funds administered by the Triangle
South Workforce Development Board. Contract began July 1, 2013.
COUNTY MANAGER'S RECOMMENDATION:
C: \U sers\gwheeler\AppData \Local\Microsoft\ Windows\ Temporary Internet Files\Content. Outlook\Z5TP9EAN\Contracts
Bryant and Simmons 2013.doc Page I of I
STATE OF NORTH CAROLINA
PROFESSIONAL SERVICES AGREEMENT
This Agreement made and entered into by and between Frances A. Simmons, an Independent
Contractor, party of the first part and hereinafter referred to as "Contractor", and the County of
Harnett, party of the second part, hereinafter referred to as the "Contracting Agency";
WITNESSETH:
WHEREAS, the Contractor offers employment and training services for youth in Sampson
County, North Carolina; and
WHEREAS, the Contracting Agency has a need for employment and training services in support
of the Work Force Development Board's year-round Youth Services under Title I of the Workforce
Investment Act ("WIA"}, in both Harnett and Sampson counties;
NOW THEREFORE, based upon the mutual covenants and agreements set forth herein and other
good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as
follows:
1. SERVICES. The Contractor will provide the following services:
a. Local office in Sampson County with convenient ho.urs and access by telephone;
b. Youth Program outreach and recruitment consistent with the attached program
narrative, to include, but not limited to, orientation; eligibility determination and
registration; intake, assessment, and enrollment; individual services strategy; case
management; WIA core services and program elements;
c. Collaboration with Harnett County Work Force Development staff to include joint
training, planning, and programming;
d. Support to Harnett County in preparing reports, budgets, and program documents;
and
e. Attendance at meetings, conferences, and program functions as reasonably
required.
2. TERM OF AGREEMENT. The parties agree that the Contracting Agency will require the
services of the Contractor for the period of time beginning July 1, 2013 and ending June 30,
2014.
3. FEES. Contracting Agency agrees to pay the Contractor $1936.00 per month, to be paid on a
monthly basis during the term of this Agreement. Contracting agency agrees to pay mileage
reimbursement costs at a rate of $0.565 per mile on a monthly basis during the term of this
Agreement.
4. RECORDS. The Contractor shall retain all payment records relevant to this Agreement for
three {3) years after final payment, or until all audits continued beyond such period. The
Contracting Agency and its agents, including State officials, shall have the right to examine
any of these materials.
5. INDEPENDENT CONTRACTOR. The Contractor is an independent contractor and shall
perform the services herein according to his own judgment and method and shall not be
subject to the control of the Contracting Agency except as to the results of the Contractor's
work. Contractor shall not, under any circumstances, be considered an employee of the
Contracting Agency. The Contracting Agency shall not withhold federal or state taxes from
sums to be paid to the Contractor pursuant to the Agreement.
6. INVOICES AND PAYMENTS. The Contractor shall submit an invoice to the Contracting
Agency monthly following performance of the services and the Contracting Agency shall
provide payment to the Contractor within two weeks of receipt of the invoice.
7. TERMINATION. Each party has the right to terminate this agreement with thirty (30) days
notice.
8. CHOICE OF LAW. The parties agree that the terms and provisions of this Agreement shall be
construed in accordance with the laws of the State of North Carolina.
In witness wherefore, the parties have hereunto set their hands and seals, this the l't day of July, 2013.
CONTRACTOR:...:.h~ a~
Frances A. Simmons
CONTRACTING
AGENCY:
Tommy R. Burns, County Manager
This instrument has been preaudited in the manner required by the local government budget and fiscal
control act.
Kimberly A. Honeycutt
Harnett County Interim Finance Officer
SAl\fPSON COUNTY YOUTH PROGRAM NARRATIVE
Program Design
Sampson County Youth Program outreacll and reero.itment will reflect a collaborative effort
between ••partner" agencies which include, but not limited too, Sampson and Clinton City School
Systems, Department of Social Services, Housing Authority, Employment Security Co:rpmission,
Chamber of Commerce Website, Vocational Rehabilitation, Department of Corrections,
Sampson Commwrity College Televisicn Network {SCCTV-Channel 14), Teens as Parents, Teen
Court', and other community organizations. Printed publications on youth programs Will include
posters and flyers for distn"bution to community based orgcm:izations, schools, faith-based
organizations, etc.
Sampson will provide orientation to all participants enrolled in the Ycuth Program. Youth wi11
also be informed that services are base on their individual need and the program fOCUses on
positive outcomes. During the orientation process, youth will be informed on the services
available to them, such as work experiences, work readiness training, educational/training
assistance and supportive services. Included in the orientation are Labor Market Infurmation and
the availability of services from other organizations (such as Central Carolina Community
College, Sampson Commllllity College, Employment Security Commission, Department of
Social Services, Fayetteville State University Educational Opportunity Center, etc.) that
coordinate with Sampson County. Youth will also be given 1he opportunity to watch an
informational orientation video and will be informed of the rights and EEO/Grievance and
Complaint Procedures.
Eligibmty determination md registration will be provided by Sampson County WIA
Representatives at the former Sampson County DSS Building located at the County Complex. in
Clinton, NC. Clients 'Will be required to provide eligibility inf0III18tion as prescribed by WIA
regulations. Applicants must provide information regarding family size, income, work history
and other related items. Parents are encouraged to bring all pertinent infonnation at one visit to ·
prevent the need to schedule additional visits. An informational checklist will be provided to
help parents remember required documentation. The Case Managers v.ill worlc with each youth
one-on-one to detemrlne the activities or services needed.
Intake, eligibility determinatiou, assessment and en.roUmeat of participants (as previously
stated) will be completed by WIA case managers. Each applicant will be required to complete a
pre--application. Applicants will be determined eligible based on Wo:rkforce Investment Act
Federal Regulations most recent eligibility criteria. The population of youth to be served will be
younger youth ages 14-18 and older youth ages 19-21, and wlll include in school and out-of-
school youth. A minimum of thirty percent of funds will be spent on out..of-school youth.
An objective assessment of each youth's skill level, academic level and service needs will be
determined prior to program participation. Basic Skills will be detennined through testing using
the Test of Adult Basic Education (T ABE) whlch consists of reading and ma.th, and! or prior
testing (within the last 12 months) information provided by the school system or area commtmity
Sampson County Youth Program Nanative
colleges. Oc~tio~ skills and prior work experience will be obtained from youth application
as well as during the interview process. Employability, job interest and aptitudes Will also be
determined through the above process. Supportive Services (if needed) will include, but is not
limited to, transportation assistan~ child care, job interview clothing needs, medical and health
related needs, ~ergency shelter as needed, substance abuse, tutoring, adult mentorsbip, Peli
Grant information, GED preparation, couns:e!ing. etc. These services will be provided directly
by WIA representatives or indirectly by referrals to coordinating agencies.
Individual Services Strategy (ISS) will be developed for each youth identified as having a
career goal. If detemrined an ISS has been. developed within the last twelve (12) months under
another educational and/or training program this may be appropriate as well. The ISS will
contain the youth's short and long term employment goals, achievement objectives, all services
provided to the youth,. and the expected outcome once the youth is exit. Each youth will be
assigned a case manager who will assist the youth in realistically assessing hislher needs,
abilities and potential. The case manager will provide guidance in the development of
employment goals and the means to achieve these goals. Case Managers will also provide
assistance with individual problems that may OCCW" dming participation. As the youth situation
changes, new goals are set and supportive services are updated in order to stay current with the
needs of the youth. The nature oftbe ISS is such that a youth's entire history on the Youth
Program can be tracked from earollment to exit and from goal setting to goal attainment.
Case Management will be provided by WIA staff for each participant enrolled.. In a
collaborative effort, the case managers and the youth will wotk together to achieve desired goals.
From enrollment through follow ... up, the case managers will motivate participants and coordinate
services to prepare them for post-secondary educational opportunities, academic and
occupational learning, or employment/training opportunities. The case manager will also
establish rapport with parents for their support in the youth educational and/or employment
development. Also, eacb case manager will coordinate youth's activities and work closely with
other organizations to give each youth the necessary reso'll'RiCS to accomplish set goals. In order
to facilitare Work Experience and On-the-Job Training opportunities, the case manager will
develop and maintain a healthy relationship with public and private sector employers in their
counties.
During eligibility determination case managers will provide participants an array of applicable
services available through coordinat:ing programs and agencies. Information on services
available through the Sampson County Job!ink: Career Center 8lld other programs with the
capability of providing training and educational services will be made available. Eligible youth
will be given referrals for additional assessment if the need is determined. To further strengthen
the relationship between WIA and coordinating partners, information on training programs,
educational programs, employment programs, etc., will be shared. The sharing of program
information with partners will be achieved through one-on-one communication, inter-agency
cotmcil meetings and Joblink Career Center partners monthly meetings. Youth who do not
enroll in the WJA Youth Program will be given information and referrals to other appxopriate
service providers. These service providers includ~ but is not limited to, Department of Social
Services. Employment Security Commission. Educational Opportunity Center, Health Services,
Sampson County Youth Program Nmative 2
' '
Job Corps, Housing Urban Development, Telamon, Vocational Rehabilitation, Central Carolina
Community College, Sampson Community College, etc. Telephone contacts facilitate the
referral prO<:eSs, and help ensure the administ:ration of necessary services.
The WIA core services and youth ten (1 0) program elements will be provided for each youth
enrolled. !?ore Services will be provided by WIA staff; which includes, but is not limited to (1)
determination of client eligibility, (2} intakt\ ou1reach and orientation to services provide, (3)
assessment of skills levels, aptitudes, abilities and supportive service needs, ( 4) job search, career
counseling ~d direct jo~ placement, (5) provision of employment statistics information, reacting
to local, regtonal and national labor market areas, (6) performance and program cost information
for various training providers, such as the community college system and other vocational/skill
training providezs, {7) provisions on local area performance measures in respect to WIA, (8}
information on the availability of supportive services, including childcare, transportation in the
area, and make referTal to appropriate source, (9) information and referrals regarding filing
claims for unemployment compensation, (1 0) assistance in establishing eligibility for T ANF
Program, and financial aid assistance for training and educational program not funded by WIA,
and (I 1) follow-up services including counseling for those placed in unsubsidized employment
for a minimmn of 12 months after tbe first day of employment.
World"orce Investment Act Youth Ten (10) Program Elements will be made accessible to all
enrolled ~uth. Sampson County WIA Contractor will coordinate with Central Carolina
Community College and Sampson Community College to provide {I) Tutoring and study skills
activities to participants on the WIA Youth Program. They will also provide academic
enrichment and (2) Leadership development in the following areas: employability skills,
identifYing and setting career goals, life skills, career exploration, job seeking skills, job
retention skills,. and specialized GED classes for youth who are dropouts. (3) Alternative
secondary school for youth who have dropped out ofhigb school or have been removed from
regular high school due to various problems will have the opportunity to complete their
education at either SCC Alternative Secondary School Program. Referrals Will also be available
to Job Corps for youth who wish to obtain their secondary credentials (4) Work,_Experience, (5)
Comprehensive guidance and eoun.seling, and (6) Follow-up services will be provided by
Sampson WIA staff. These services will be provided through employment placement. during
worlcsite monitoring/visitation, as well as during the 12 month follow-up period required by
WIA. (7) Adult mentorillg services will be provided by WIA staff and by responsible adults at
work experience worksites. (8) Occupational Skills Training and (9) Summer Youth
Employment Opportunities will be provided by WIA staff through direct and/or On-th&-Job
Training placement and the Summer/Year Round Work Experience program. (IO) Supportive·
Senices will be provided by WIA staff directly and/or inclirectly through referrals with pre-
mentioned coordinating partners.
The specific elements of the program design that will lead to attainment of apPlicable Federal
and State WIA performance measures are the attainment of diploma/credenttals, basic skills
attainmen4 occupational skills aHaim <rent and work readiness attainment. In order to document
performance outcomes and monitor youth data such as older youth (OY) entered employment
rate older youth (OY) earning change/earning replacement in 6 mon~ older youth (OY)
credentiaL' diploma rate, older youth (OY) retention rate, younger youth (YY) retention rate!
sampson County Youth Progyam Narrative .]
.: I
younger youth (YY) credential/diploma rate, younger youth (YY) skill attainment rate pertinent
data will be recorded and mab:rtained.
In order to assure a seamless transition for older youth (19-21) to adult services each youth will
be infonned ofWIA adult services, program information and eligibility requirements. Also,
youth will be informed about coordinating agencies and how their services connect with WIA.
Labor Market Information pertaining to employment, job availability, unemployment rate,
employer workforce needs. etc., will be provided for the older youth.
In order to achieve a better coordination between WIA youth clients, all coordinating agencies,
employers, community based organization, faith-based organizations, public school systems,
etc., will be kept informed ofWIA youth activities. Sampson website is excellent means of
distributing WIA information to the general public. Also, working with coordinating agencies
and employers. broclmres distribution, and speaking at public functions will be used to ensure a
more productive collaboration system.
In order to ensure a strong, comprehensive connection with employers, WIA staff will continue
to do employer visits, refer employable clienbl with job readiness skills, provide supportive
services and follow-up after client is hired, aod keep employers informed about WIA services, as
well as services provided by the Joblink Career Center and other coordinating agencies.
Sampson County Youib Program Narrative 4
STATE OF NORTH CAROLINA
PROFESSIONAL SERVICES AGREEMENT
This Agreement made and entered into by and between Jerry B. Bryant, an Independent
Contractor, party of the first part and hereinafter referred to as "Contractor", and the County of
Harnett, party of the second part, hereinafter referred to as the f{Contracting Agency";
WITNESSETH:
WHEREAS, the Contractor offers employment and training services for youth in Sampson
County, North Carolina; and
WHEREAS, the Contracting Agency has a need for employment and training services in support
of the Work Force Development Board's year-round Youth Services under Title I of the Workforce
Investment Act ("WIA''), in both Harnett and Sampson counties;
NOW THEREFORE, based upon the mutual covenants and agreements set forth herein and other
good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as
follows:
1. SERVICES. The Contractor will provide the following services:
a. Local office in Sampson County with convenient hours and access by telephone;
b. Youth Program outreach and recruitment consistent with the attached program
narrative, to include, but not limited to, orientation; eligibility determination and
registration; intake, assessment, and enrollment; individual services strategy; case
management; WIA core services and program elements;
c. Collaboration with Harnett County Work Force Development staff to include joint
training, planning, and programming;
d. Support to Harnett County in preparing reports, budgets, and program documents;
and
e. Attendance at meetings, conferences, and program functions as reasonably
required.
2. TERM OF AGREEMENT. The parties agree that the Contracting Agency will require the
services of the Contractor for the period of time beginning July 1, 2013 and ending June 30,
2014.
3. FEES. Contracting Agency agrees to pay the Contractor $2,400.00 per month, to be paid on
a monthly basis during the term of this Agreement. Contracting agency agrees to pay
mileage reimbursement costs at a rate of $0.565 per mile on a monthly basis during the
term of this Agreement.
4. RECORDS. The Contractor shall retain all payment records relevant to this Agreement for
three {3) years after final payment, or until all audits continued beyond such period. The
Contracting Agency and its agents, including State officials, shall have the right to examine
any of these materials.
5. INDEPENDENT CONTRACTOR. The Contractor is an independent contractor and shall
perform the services herein according to his own judgment and method and shall not be
subject to the control of the Contracting Agency except as to the results of the contractor's
work. Contractor shall not, under any circumstances, be considered an employee of the
Contracting Agency. The Contracting Agency shall not withhold federal or state taxes from
sums to be paid to the Contractor pursuant to the Agreement.
6. INVOICES AND PAYMENTS. The Contractor shall submit an invoice to the Contracting
Agency monthly following performance of the services and the Contracting Agency shall
provide payment to the Contractor within two weeks of receipt of the invoice.
7. TERMINATION. Each party has the right to terminate this agreement with thirty (30) days
notice.
8. CHOICE OF LAW. The parties agree that the terms and provisions of this Agreement shall be
construed in accordance with the laws of the State of North Carolina.
In witness wherefore, the parties have hereunto set their hands and seals, this the 1st day of July, 2013.
CONTRACTOR:~ g ~
Jer B. B nt
CONTRACTING
AGENCY:
Tommy R. Burns, County Manager
This instrument has been preaudited in the manner required by the local government budget and fiscal
control act.
Kimberly A. Honeycutt
Harnett County Interim Finance Officer
SAMPSON COUNTY YOUTH PROGRAM NARRATIVE
Program Design
Sampson County Youth Program outreacJa. and reeruitment will reflect a collaborative effort
between .. partner" agencies which include, but not limited too, Sampson and Clinton City School
Systems, Department of Social Services, Housing Authority~ Employment Security Commission,
Chamber of Commerce Website, Vocational Rehabilitation, Department of Corrections~
Sampson Community College Television Network (SCC1V·Channel14), Teens as Parents, Teen
Court, and other community organizations. Printed publications on youth programs Will include
posters and flyers for distribution to community based orgmrizations, schools, faith-based
organizations, etc.
Sampson will provide orientation to all participants enrolled in the Youth Program_ Youth will
also be infOrmed that services are base on their individual need and the program focuses on
positive outcomes. During the orientation process, youth will be informed on the services
available to them, such as work experiences, work readiness training, educational/training
assistance and supportive sezvices. Included in the orientation are Labor Market InfOrmation and
the availability of services from other organizations (such as Cent:ral Carolina Community
College, Sampson Community College, Employment Security Commission, Department of
Social Services, Fayetteville State University Educational Opportunity Center, etc.) that
coordinate with Sampson County. Youth will also be given the opportunity to watch an
informational orientation video and will be informed of the rights and EEO/Grievance and
Complaint Procedures.
Eligibility determination and registration will be provided by Sampson County WIA
Representatives at the former Sampson County DSS Building located at the County Complex in
Clinton, NC. Clients will be required to provide eligibility information as prescribed by WIA
regulations. Applicants must provide infor.mation regarding family size, income, work history
and other related items. Parents are encouraged to bring all pertinent information at one visit to ·
prevent the need to schedule additional visits. An infonnational checklist will be provided to
help parents remember required documentation. The Case Managers will work with each youth
one-on-one to detemrine the activities or services needed.
Intake, eligibility determinatioD, assessment and en.roUmeat of participants (as previously
stated) will be completed by WIA case managers. Each applicant will be required to complete. a
pre-application. Applicants will be determined elig:tole based on Workforce Investment Act
Federal Regulations most recent eligr.oility criteria. The population of youth to be served will be
younger youth ages 14-18 and older youth ages 19-21, and will include in school and out-of-
school youtiL A minimum of thirty percent of funds will be spent on out-of-school youth.
An objective assessment of each youth" s skill level, academic level and service needs will be
determined prior to program participation. Basic Skills will be determined through testing lJSing
the Test of Adult Basic Education (T ABE) whlch consists of reading and math, and/or prior
testing (within the last 12 months) infonnation provided by the school system or area community
Sampson County Youth Program Namti.ve
' .
colleges. Oc~tio~ skills and prior wor.k experience will be obtained from youth application
as well a.s during the tnterview process. Employability, job interest and aptitudes will also be
determined through the above process. Supportive Services (if needed) will include, but is not
limited to, transportation assistan~ child care, job interview clothing needs, medical and health
related needs, c:mergency shelter as needed, substance abuse, tutoring, adult mentoBbip, Pell
Grant information. GED preparation, co~Iing, etc. These services 'Will be provided directly
by WIA representatives or indirectly by referrals to coOidinating agencies.
Individual Services Strategy (ISS} will be developed f<ll' each youth identified as having a
career goal. ff determined an ISS has been developed within the last twelve (12) months under
another educational and/or training program this may be appropriate as welL The ISS will
contain the youth's short and long term employment goals, achievement objectives. all services
provided to the youth, and the expected outcome once the youth is exit. Each youth will be
assigned a case manager who will assist the youth in realistically assessing hislh.er needs,
abilities and potential. The case manager will provide guidance in the development of
employment goals and the means to achieve these goals. Case Managers will also provide
assistance with individual problems that may occur dming participation. As the youth situation
changes. new goals are set and supportive services are updated in order to stay current with the
needs of the youth. The nature of the ISS is such that a youth's entire history on the Youth
Program can be tracked from enrollment to exit and from goal setting to goal attainment.
Case Management will be provided. by WIA staff for each participant enrolled. In a
collaborative effort, the case managers and the youth will woik: together to achieve desired goals.
From enrollment through follow-up. the case managers will motivate participants and coordinate
services to prepare them for post-secondary educational opportunities, academic and
occupational learning, or employment/training oppornmities. The case manager will also
establish rapport with parents for their support in the youth educational and/or employment
development. Also, each case manager will coordinate youth,s activities and work: closely with
other organizations to give each youth the necessary resources to accomplish set goals. In order
to facilitate Work Experience and On-the-Job Training opportunities, the case manager will
develop and maintain a healthy relationship with public and private sector employers in their
counties.
During eligibility determination case managers will provide participants an array of applicable
services available through coordinating programs and agencies. Information on services
available through the Sampson County Joblink Career Center and other programs 'With the
capability of providing 1raining and educational ser:v.ices will be made available. Eligible youth
will be given referrals for additional assessment if the need is determined. To further strengthen
the relationship between WIA and coordinating partners, information on training programs,
educational programs, employment programs, etc., will be shared. The sharing of program
information with partners will be achieved through Oil(}o()n-one communication, inter-agency
coWlcil meetings and Joblink Career Center partners monthly meetings. Youth who do not
enroll in the WlA Youth Program will be given information and referrals to other app:ropriate
service providers. These service providers include, but is not limited to. Department of Social
Servi~ Employment Security Commission, Educational Opportmrity Center, Health Services,
Sampson County Youth Program Narrative 2
• >
Job Corps, Housing Urban Development, Telam~ Vocational Rehabilitation, CentraJ Carolina
Community College, Sampson Community College, etc. Telephone contacts facilitate the
refenal process, and help ensure the administration of necessary services.
The W1A core services and youth ten (1 0) program elements will be provided for each youth
enrolled. Core Services will be provided by WIA staff; which includes, but is not limited to (I)
determination of client eligibility, (2) intake, outreach and orientation to services provide, (3)
assessment of skills levelst aptitudes, abilities and supportive service needs, (4) job search. career
counseling ~d direct jo~ placement, (5) provision of e.mployment statistics infonnation, reacting
to local, regional and n~tional Iabormarlcet areas, (6) performance and program cost information
for various training providers, such as the community college system and other vocational/skill
training providers. {7) provisions on local area pcrfonnance measures in respect to WIA, (8}
infonnation on the availability of supportive services, including cbildcare, traruportati()n in the
area, and make referral to appropriate source, (9) infonnation and referrals regarding filing
claims for unemployment compensation, (1 0) assistance in establishing eligibility for TANF
Program, and financial aid assistance for training and educational program not funded by WIA,
and (I 1) follow-up services including counseling for those placed in unsubsidized employment
for a minimum of 12 months after the first da.y of employment
Workforce Investment Act Y ()uth. Ten {10) Program Elements will be made accessible to all
enrolled youth. Sampson County WIA Contractor will coordinate with Central Carolina
Community College md Sampson Community College to provide (l) Tutoring and study skills
activities to participants on the WIA Youth Program. They will also provide academic
enrichment and (2} Leadenlllp development in the fOllowing areas: employability skills,
identifYing and setting care« goals, life skills, career exploration, job seeking skills, job
retention skillst and specialized GED classes for youth who are dropouts. (3) Alternative
secondary school for youth who have dropped out ofhigh school or have been removed from
regular high school due to various problems will have the opportunity to complete their
education at either SCC Alternative Secondary School Program. Referrals Will also be available
to Job Corps for youth who wish to obtain their secondary credentials ( 4) Work_ Experience, (5)
Comp.re.bensive guidance aod coWJseHng, and (6) Fonow-up semces will be provided by
Sampson WIA staff. These services will be provided through employment placemen~ during
worksite monitoring/visitation, as well as during the 12 month follow-up period required by
WIA. (7) Adult mentoriD.g services will be provided by W[A staff and by respcnsible adults at
work experience worksites. (8) Occupational Skills Training and (9) Summer Youth
Employment Opportunities will be provided by WIA sta:fftbrough direct and/or On-the-Job
Training placement and the Summer/Year Round Work Experience program. (I 0) Supportive·
Services will be provided by WIA staff directly and/or indirectly through referrals with pre-
mentioned coordinating partners.
The specific elements of1he program design that will lead to attainment of applicable Federal
and State WIA perfonnance measures are the attainment of diploma/credentials, basic skills
attainment, occupational skills attainment and work readiness attainment. In order to docwnent
performance outcomes and monitor youth data such as older youth (OY). entered employment
rate older youth (OY) earning change/earning replacement in 6 months, older youth (OY)
credential/diploma rate, older youth (OY) retention rate, younger youth (YY) retention rate,
Sampson County Youth Program Narrative J
,: l
younger youth (YY) credenti.alldiploma rate, younger youth (YY) skill attain:ment rate pertinent
data will be recorded and maintained.
In order to assure a seamless transition for older youth (19 N 21) to adult services each youth will
be infonned of WIA adult services, program information and eligibility requirements. Also,
youth will be infOIID.ed about coordinating agencies and how their services connect With WIA.
Labor Market Infonnation pertaining to employment, job availability, unemployment rate,
employer workforce needs, etc., will be provided for the older youth.
In order to achieve a better coordination between WIA youth clients, all coordinating agencies,
employers, community based organization, filith-based organizations, public school systems,
etc., will be kept informed ofWIA youth activities. Sampson website is excellent means of
dismbuting WIA infm:mation to the general public. Also, working with coordinating agencies
and employers, brochures distribution, and speaking at public functions will be used to ensure a
more productive collaboration system.
In order to ensure a strong, comprehensive connection with employers, WIA staff will continue
to do employer visim, refer employable clients with job readiness skills, provide supportive
services and follow-up after client is hired, and keep employers informed about WIA services, as
well as services provided by the Joblink Career Center and other coordinating agencies.
sampson Count;y Youth Program Narrative 4
Agenda Item _L/___.__-___..p __ _
SUMMERVILLE BUNNLEVEL FIRE & RESCUE. INC.
June 23, 2013
To the Board of Directors
Cotton Fire Department
POBox129
Hope Mills, NC 28348
Regarding: LEDER OF INTENT
P.O. Box 1144
Lillington, NC 27546
www.summervillefire.org
This letter confirms our intent to purchase the 1998 American LaFrance/General
Pumper Tanker with equipment as listed on the Attachment 1 for a price of
$90,000 subject to the following conditions:
1. A current certified pump test confirming that the truck meets rated capacity.
2. Approval of Harnett Co Board of Commissioners. Our contract with Harnett
County requires us to present purchases in excess of $20,000 to the County
Board of Commissioners. Tomorrow, we will request to be placed on the
agenda of their next meeting.
We do not anticipate any opposition from the Harnett Board of Commissioners.
Their July 1 meeting has been cancelled and the next opportunity is July 15 2013 at
7pm. We expect that the purchase can be completed on July 16, 2013.
We appreciate the courtesy that your Administration, particularly Chief Dove, has
shown to us during this transaction. Thank you for the opportunity you have given
us to provide the 1998 American LaFrance/General Pumper Tanker a good home.
Sincerely,
SUMMERVILLE BUNNLEVEL FIRE & RESCUE, INC.
Board President
Summerville Station 1
111 East Harnett Street
Lillington, North Carolina 27546
Bunnlevel Station 2
6825 US 401S
Bunnlevel, North Carolina 28323
ATIACHMENT 1
SCHEDULE OF INCLUDED EQUIPMENT
~ 2) 6"x10' hard suction,
~ 8kw hydraulic generator,
>-(2) fixed telescoping SOOw lights,
>-1 0' ladder,
>-14' ladder,
~ 24' ladder,
>-6' pike pole
~ 8' pike pole,
~Halligan Tool with mount,
>-Pick head axe with mount,
>-Flat head axe with mount,
>-Extinguishers,
>-(2) 200' electric rewind cord reels with 10/3 cord, jundion box,
>-(3) spanner/hydrant wrench sets with mount,
>-(3) storz wrench sets with mount,
>-3" nst female x 5" storz w/cap,
~ (4) liteboxes w/chargers,
~ (4) survivor lights w/chargers,
~ 40 II mounted pinch bar,
>-6 II barrel strainer
Iii Page 2
June 23, 2013
Agenda Item 6
JULY 15, 2013 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
BOARD OF ADJUSTMENT
Don Harrop has expressed interest in being reappointed to serve as an alternate member
on this Board.
We have two vacancies for alternate members on this board for District 1 and District 4
DANGEROUS DOG COMMITTEE
We have a vacancy on this committee that will need to be filled by an attomey in the
County. This vacancy was posted in the Dunn Daily Record on February 24, 2012.
HARNETT COUNTY CEMETERY BOARD OF TRUSTEES
The Harnett County Cemetery Board of Trustees requests reappointment of Jennifer S.
Harrop and Anne Blalock Marsh to the Cemetery Board of Trustees.
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
We have a vacancy for an at-large member on this board.
HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
HISTORIC PROPERTIES COMMISSION
We currently have a vacancy for a regular member in District 5.
MID-CAROLINA AGING ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
Page 1 -Appointments
Harnett County Cemetery Board of Trustees
July 18, 2013
County of Harnett
Board of Commissioners
POB 759
Lillington, NC 27546
Board of Commissioner,
POB 1149
Lillington, NC 27546
The Harnett County Cemetery Board of Trustees requests the Board of Commissioners
to reappoint Jennifer S Harrop and Anne Blalock Marsh to the Cemetery Board of
Trustees. Mrs. Harrop and Mrs. Marsh have served the Cemetery Board of Trustees
for 3 years and are contributing members.
Sincerely,
c~L~d{! D-Melanie~ollins, Chairman
Agenda Item __ _,8,_ __
Nf.
AssociATION OF CouNTY CoMMISSIONERs
Designation of Voting Delegate
to NCACC Annual Conference
I, ________________ ,, hereby certify that I am the duly designated voting
delegate for ________________ County at the 1 06th Annual Conference of the North
Carolina Association of County Commissioners to be held in Guilford County, N.C., on August 22-25,
2013.
Signed:-------------------
Title: --------------------------
Article VI, Section 2 of our Constitution provides:
"On all questions, including the election of officers, each county represented shall be entitled to one
vote, which shall be the majority expression ofthe delegates ofthat county. The vote of any county in
good standing may be cast by any one of its county commissioners who is present at the time the vote
is taken; provided, if no commissioner be present, such vote may be cast by another county official,
elected or appointed, who holds elective office or an appointed position in the county whose vote is
being cast and who is formally designated by the board of county commissioners. These provisions
shall likewise govern district meetings of the Association. A county in good standing is defined as one
which has paid the current year's dues."
Please return this form to Sheila Sammons by: Friday, August 9, 2013:
NCACC
215 N. Dawson St.
Raleigh, NC 27603
Fax: (919) 733-1065
sheila.sammons@ncacc.org
Agenda Item __ ...o~~ioL.----
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30,2013:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7310-465-11-00 Salaries & Wages 2
110-7310-465~\-C !tcomp Time Pay out 2
110-7310-465-23-00 Retirement 2
110-7310-465-26-08 Workers Compensation 5
110-7310-465-41-11 Telephone & Postage 25
110-7310-465-21-00 Group Insurance 29
110-7310-465-22-00 FICA 7
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
~ G(;_~(t3
County Manager {date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
(
INTER-DEPARTMENTAL BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the General Fund, Social Services Department, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7700-441.11-05 OVERTIME 130
110-7700-441.11-06 COMP TIME PAYOUT 1,000
110-77oo-441.11-oe SALARIES & WAGES 1,130
110-7700-441.25-10 UNEMPLOYMENT BENEFITS 22,483
110-7700-441.21-00 GROUP INSURANCE EXPENSE 22,483
110-7700-441.21-02 HRA 15,000
110-7700-441.21-04 HSA 15,000
110-7700-441.58-14 TRAVEL ADMIN 1,000
110-7700-441.58-15 TRAVEL SERVICES 1,000
110-7700-441.60-53 DUES & SUBSCRIPTION 200
110-7700-441.58-01 TRAINING & MEETINGS 200
110-7700-441.7 4-7 4 Capital Outlay 1,000
110-7700-441.60-33 Materials & Supply" 1,000
110-7710-441.81-07 COURT COST FEES (CSE) 5,100
110-7710-441.80-40 PROFESSIONAL SERVICES 5,100
110-7710-441.81-06 GENETIC TESTING (CSE) 1,000
110-7710-441.81-02 DOCUMENT FEES (CSE) 1,000
EXPLANATION:
Budget adjustments are requested for year-end expenditures; capital outlay increase is for highway use tax for
vehicles purchased.
Section 2. Copies of this amendment shall be furnished to the Clerk of the Board and to the Budget
Officer and the Finance Officer for their direction.
Adopted ______________ _
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Group Insurance-Internal Service Fund, the appropriations are to be changed
as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
902-9802-410.21-04 Health Savings Account 20 ?Co $3,eee
902-9802-410.21-02 Health Reimbursement Account 1-0 2> I<---$.3,.000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To adjust the budget to reflect current year activity.
APPROVALS:
Department Head (date}
Section 2. Copies ofthis budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the R Y\oYierz.._.. ()qo~t
changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
1 to 44oOA-Io ?:Jro4 Profrzs£·1 D \1\:.lJ _SUon ( DS
1lO 44D0 410-2---l oo C:no I.UJ l Vl&M7v V\ Gz.
REVENUE
CODE NUMBER DESCRIPTION OF CODE
, the appropriations are to be
AMOUNT AMOUNT
INCREASE DECREASE
<&Soo
tSoo
AMOUNT AMOUNT
INCREASE DECREASE
EXPLANATION: \o rno\lc w!S io ~ ~lh\1\ s;~O\es; hr ~ l i\rl
-th._ t:tl-\P lV!.f4+ Coi\cct\cv, +Un-v> ~' ~ k..f :201.2-. :J
APPROVALS:
--~ ~~~1l201~
Department Head (date) Finance Officer I ate) Count Manager (date) r,J :J.-'1:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
110
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the ~ hff-.De..p~t' , the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
DESCRIPTION OF CODE INCREASE DECREASE
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
APPROVALS:
Department Head (date) anager (date) 0 / J-. <(, ( 13
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the ~x D~ T
changed as follows:
EXPENDITURE
REVENUE
CODE NUMBER DESCRIPTION OF CODE
APPROVALS:
Department Head (date)
, the appropriations are to be
AMOUNT AMOUNT
AMOUNT AMOUNT
INCREASE DECREASE
LIL-
anager{date) tp(J-cr)B
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the ~d-'[ ~Ce....!:.
changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
IID?\1.554/D d oo Sd-t ?J ~/b. I~ ~e.<..
lin Alf=l5 4-10 ?--J CX) l::> m t.t..-= l V1 s. ~
I
REVENUE
CODE NUMBER DESCRIPTION OF CODE
APPROVAlS:
, the appropriations are to be
AMOUNT AMOUNT
INCREASE DECREASE
I$ ~/4-t
?;;""7 +l
J
AMOUNT AMOUNT
INCREASE DECREASE
~ io/~J--1[ ').;0 l3
Department Head (date) Finance Officer (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the 6D\J~ (l'li )'1~ \a~ be.p.d-Y~ t , the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110 4100 41 0 '2..1 0 0 0tnL4J I VJ.s.~ '-c::.. $ ~(..,1:-8
~ 1 0 4l 0 0 4 l 0 :z_.t 0 2 r:l-nLU:> lns~nce _$_ I 5 oo
lit'> AlD04-/D ?00+ P /lof7vt:.si 6"\-\;;l...l S\l C<;. l$1146
I
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
APPROVAlS:
14 ~/27/:2013
Department Head (date) Finance Officer (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
DL\.1')~ Frw;c-... C..offe.d11(t. P~.vf'" ~ \ ""&o\
Section 1. To amend the Solid Waste Fund, the appropriations are 't'&lieChanged as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRiPTION OF CODE INCREASE DECREASE
583-8300-461.45-02 Construction 7,260
583-8300-461.45-80 Contingency 7,260
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Due to change order No.4 for the WECC contract to install additional asphalt, concrete pavement
and curb and gutter to create a turning radius for the trash compactor at the convenience site.
APPROVALS:
/5.-fx(f;<J--\ &, 12-1 t \7 ~. -,-----:.::..l<-1+=~-=-_._
Dep~itment Head {date} Frnance 0 er {date) County nager {date)h ( c;l Sj/3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
INTER-DEPARTMENTAL BUDGET ORDINANCE AMENDMENi T
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following
amendmer:~t be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the General Fund, Social Services Department, the appropriations are to be
changed as follows:
EXPENDirURE
CODE NUMBER DESCRIPTION OF CODE
110-7710-441.83-30 ADOPTION ASSISTANCE IV-E
110-7710-441.83-25 ADOPTION ASSISTANCE IV-B
REVENUE
CODE NUMBER DESCRIPTION OF CODE
EXPLANATION:
Budget adjustment is being requested for the June draft.
I
AMOUNT
INCREASE
11,000
AMOUI\IT
INCREASE l
AMOUNT
DECREASE
11,000
AMOUNT
DECREASE l
APPROVALS: ~~,(1'3(13
Section 2. Copies of this amendment shall be furnished to the Clerk of the Board and to the Budget
Officer and the Finance Officer for their direction.
Adopted ______________ _
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Emergency Services Department-Emergency Response, the appropriations
are to be changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
263 5251420 22.00 FICA
263 5251420 23.00 Reg. Retirement
REVENUE
CODE NUMBER DESCRIPTION OF CODE
EXPLANATION: Move funds within the budget to balance.
APPROVALS:
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
AMOUNT AMOUNT
INCREASE DECREASE
36.00
36.00
AMOUNT AMOUNT
INCREASE DECREASE
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Emergency Services Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110 5300 420 60.31 Gas, Oil and Auto Supplies 3,885.00
110 5300 420 58.01 Training and Meetings 1,531.00
110 5300 420 58.14 Travel 1,945.00
110 5300 420 60.33 Materials & Supplies 298.00
110 5300 420 60.46 Medical Supplies 111.00
110 5300 420 22.00 FICA 718.00
110 5300 420 21.05 Employee Clinic 718.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Move funds within expenditure lines to balance the budget.
APPROVALS:
~·L tfrit? 0;sl;2ol~ ~~
Depar ent He{i;te) ance icer (date} ~ager (date)
0 /'l '\{13
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett/ North Carolina/ that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30/ 2013:
Section 1. To amend the Emergency Services Department 1 the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110 5300 420 55.12 Printing and Binding 63.00
110 5300 420 54.26 Advertising 63.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Move funds within the budget to cover the cost of advertising a legal notice in reference to a
debris management and removal service bid.
APPROVALS:
Manager (date) {o { 1 ~ { )3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board/ and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin/ Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 301 201.3:
Section 1. To amend the General Fund, Parks and Recreation Department, the appropriations are to be changed
as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-8200-450.12-00 Salaries and Wages-Part Time $ 1000.00
110-8200-450.43-18 landscaping $ 1000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Repair to the Field lighting on the Neill's Creek Park men's field. Important to fix as soon as possible
due to the nightly programming on the field.
APPROVALS:
/-27-/3
Department Head (date) Manager (date) (Q { ).S { ( J
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
,2013.
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Caro I ina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7310-465-44-21 Building & Equipment Rental 40
110-7310-465-60-33 Materials & supplies 40
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: APPROVALS: To increase Building & Equipment Rental line item due to overage charges.
County Manager (date) Ce_ {1.8( t3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the WIA Dislocated Program Fund, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7411-465.21-00 Group Insurance 600
234-7411-465.32-72 Supportive Services 600
EXPlANATION: To cover expenditure in the above line items.
APPROVALS:
(!{adl-.!i? of-t acu & '~ 7 (13 ~ ~ !.:$:) J~~::_,q.t....:~~~
Department Head {date) Finance Offi r date) C nty nager {daG / J_f / U
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
2 34-7407-465.32-73 Training Vouchers 100
234-7407-465.32-26"' 'Incentives 100
·~
2 34-7405-465.32-73 l;rraining Voucher 2000
234-7405-465.32-26\..-Incentives 2000
2 34-7 405-465 0 60-3 3 Material & Supplies 200
234-7405-465.44-21 Bldg. & Equip-Rent 100
234-7405-465.41-13 Utilities 150
234-7405-465.60-31 Gas & Oil Auto 150
-
234-7411-465.60-33 Material & Supplies ~ 1{17
234-7411.465.58-19 Participant Travel J}]
EXPLANATION: To cover expenditure in the above line items.
APPROVALS:
a~Htf&rdi 6/o21J/13
Department Head (date) F ance o ic r (date) Count anager (daz) / )_?f( !..?
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to th~
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
.
5L-:l-i
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7324-465-11-00 Salaries and Wages 5,408
110-7324-465-21-00 Group Insurance -~\2J.l?-
110-7324-465-21-04 HSA 379
110-7324-465-21-05 Employee Clinic 150
110-7324-465-22-00 FICA Tax Expense 673
110-7324-465-23-00 Regular Retirement 4o~S
110-7324-465-26-08 Worker's Compensation 423
110-7324-465-32-26 Incentives 1,261
110-7324-465-58-01 Trainings and Meetings 4,892
110-7324-465-58-14 Travel Administration 280
110-7324-465-60-33 Materials and Supplies ~z~
110-7324-465-60-47 Food and Provisions 2,439
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: Adjustments are being made to compensate for lapsed salary of new employee in order to
move funds into useable line items.
~~~-IJ-Dt3 ~
icer (date) aunt Manager {date)
Section 2. Copies of this budget amendm t shall be furnished to the Clerk to the Board, anWtt ~g{ /3
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET AMENDMENT ·
DATE: June 21, 2013
DEPARTMENT: Solid Waste
FUND: 580-Solid Waste
AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-6600-461.60-57 M isc Expense $3
580-6600-461.64-23 !permitting fees $3
APPROVALS:
Department Head: -~ r
Finance Officer:
County Manager:
EXPLANATION: To increase line for refund of overpayment by cash customer.
RETURN TO:
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Finance Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4400-410.32-50 Filing Fees $1,650
110-4400-410.33-50 Contracted Services (Mise) $450
110-4400-410.32-77 Credit Card Processing $340
110-4400-410.58-01 Training & Meetings $2,440
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPlANATION: To increase budgeted expenditures to cover fees associated with EMS Medicare & Medicaid
re-credentialing; EMS Passport services and Gateway electronic filing services; and EMS credit card processing
fees for the remainder of the fiscal year.
APPROVALS:
'--~Q J<tJo"DD-c~b Gp..J/du\3
Department Head (date) Financec?!Jicer (date) Co ty Manager (date) ,/, ~/J.'f;/3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Timothy B. McNeill, Chairman .
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Soil & Water Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-6700-429.58-14 Travel $500.00
110-6700-429.60-31 Gas, Oil & Auto Supplies $500.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move funds needed to cover fuel for the remaining fiscal year 2012-2013
APPROVALS:
~ b ~ :LO 13
Departme Head (date) Finance 0 · r (date) Coun Manager (date) I , /
· tQrJ'if 1.3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
~Sd--i
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 201.3:
Section 1. To amend the Board of Elections Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4300-410.11-06 Camp time payout 14~5 ttzt.
110-4300-410.21-02 HRA 1,000.00
110-4300-410.21-05 Employee Clinic 225.00
110-4300-410.11-00 Salaries and wages 2,6S~.H-
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
--
EXPlANATION: The Board of Elections respectfully requests that money be reallocated to allow balancing line
items in the budget.
APPROVAlS:
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
Jun 17 13 02:32p Harnett-Sampson WIA 910 590-2968
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, That the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
CODE NUMBER DESCRIPTION OF COOE INCREASE
234-7408-465.35.26 Other Participant Cost
234-7408-465.58-14 Travel 413.00
234-7408-465.41-11 Telephone & Postage 23.00
Total 436.00
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
Total 0.00
:xPLANATION: To cover expenditure in the above line item.
p.2
AMOUNT
DECREASE
436.00
436.00
AMOUNT
DECREASE
0.00
Co ty Manager (date)
.ection 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to the
~udget Officer .and the Finance Officer for their direction.
(g ---() '-( ---! 3
Adopted this------
1argaret Regina Daniel,
1terim Clerk to the Board
day of _________________ _
Timothy B. McNeill, Chairman
Harnet County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013;
Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7600-441.21-01 Retirees $ 6,500.00
110-7600-441.25-10 Unemployment $ 32,254.00
110-7600-441.60.46 Medical Supplies $ 38,754.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Move funds to align the budget.
APPROVALS: \ \')
9k~~'(;
Department Head (d e)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler,
Clerk to the Board
day of ,2013
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Human Resources Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4250-410.12-00 Salaries & Wages Part-time $200
110-4250-410.11-00 Salaries & Wages $200
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To move lapsed salaries to pay a portion of a summer intern's salary for the remainder of the
year. This program will fund the cost of a summer intern to work for four weeks with the County in updating
policies. The state will refund the County.
APPROVALS:
k== I Ce'"/1-/"') ~
Department Head {date) nance Offi r {date) Coun Manager {date)
rg-2'!-1:3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
-I " ~4\ I
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend Capital Project Fund PU0704 Ft Bragg W&WW, Public Utilities Department, the
appropriations are to be changed as follows:
EXPENDITURE
CODE NUMBER DESCRIPTION OF CODE
568-9100-431-46-04 Sullivan Eastern Contract
568-9100-431-43-16 Maint and Repair-Equipment
REVENUE
CODE NUMBER DESCRIPTION OF CODE
EXPLANATION: Deceasing change order for contract completion.
APPROVALS: .,
Section 2. Copies of this budget amendr
Budget Officer and the Finance Officer for their 1
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
AMOUNT AMOUNT
INCREASE DECREASE
$2,885.00
$2,885.00
AMOUNT AMOUNT
INCREASE DECREASE
;ioners
USDA-FmHA
Form FMHA 1924-7
(Rev. 2/87)
FORM APPROVED
OMB NO. 0575-0042
CONTRACT CHANGE ORDER ORDER NO. 3
DATE 6/6/2013
STATE North Carolina
CONTRACTOR FOR Harnett County Wastewater Service to Fort Bragg-Contract 2 Sect1ons 1 and 2 COUNTY I Harnett
OWNER Harnett County Department of Public Utilities
-----------------~~I~~~~~-~~:!~~12.·_!.':.~-----------------
contractor
You are hereby requested to comply with the following changes from the contracr plans and specifications:
Description of Changes DECREASE INCREASE
(Supplemental Plans and Specifications Attached) 1n Contract Price 1n Contract Pnce
1. Deduct for Installation at Buddy Barefoot Road ($2,884.63)
TOTALS ($2,884 63)
I NET CHANGE IN CONTRACT PRICE i$2 884 63)
JUSTIFICA II UN
1. Tie-in was not made. Fittings delivered to Harnett County
Total change is approximately 0.1% of bid price.
The Contract amount, $4,077,233.40 will be Increased by the sum of:
Dollars ($2,884.63)
The Contract Total Including this and previous Change Orders Will Be
Dollars $4.074,348.77
The Contract Period Provided for Completion Will Be Jnchanged: Days
The document will become a supplement to e
Requested
Date
Recommende~d~--~~~~r=--~~~~-7~~~r---~~---------------~~~J~~ ___ l_)~----------------
Date
Accepted ~--
Date
Jun 1913 12:03p Harnett-Sampson WIA 910 590-2968
BUDGET ORDINANCE AMENDMENT
IE lT ORDAINED IJ.y the Governing Board of the County of Harnett, North Carolina, That the following
1mendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
;ection 1. To amend the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
~34-7406-465.35-26 Other Participant Cost
~34-7406-465.33-45 Contracted Services 1.00
fotal 1.00
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
Total 0.00
EXPLANATION:To cover expenditure in the above line item.
Section 2. Copies of this budget amendment shall be furnis d to the clerk to the Board, and to the
Budget officer and the Finance Officer for their dire~ion.
Adopted this _____ _ day of __________________ _
p.2
AMOUNT
DECREASE
1.00
1.00
AMOUNT
DECREASE
0.00
Margaret Regina Daniet
lnter~m Clerk to the Board
Timothy B. McNeill, Chairman
Harnet county Board of Commissioners
NC
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I
PLANNING SERVICES REPORT
June 2013
Monthly Status Report For
Planning, Inspections & Central Permitting
Fiscal Year 2012-2013
2
Table of Contents
I. Revenue Breakdown
Inspections:
Inspection Revenue…………………………………………………………………….….3
Planning:
Activity Report…………………………….………………………………………….……..4
Planning Revenue…………………………….……………………………………….…..9
Cell Tower Revenue………………………………………………………………….…..10
Recreational Fees…………………………………………………………………….…..11
A.M.P.I. ……………………………………………………………………………….…... 12
Environmental Health:
E-Health Revenue…………………………………………………………………….…..13
Food & Lodging Revenue………………………………………………………………..14
Public Utilities:
Public Utilities Revenue………………………………………………………………….15
Fire Marshall:
Fire Marshall Revenue……………………………..…………………………………….16
II. Applications & Permits
Permits:
Permits Issued By Month………………….…….……………………………………....17
Valuations:
Permit Valuations……………………………….……………………………….………18
III. Township Information:
Recreational Fee …………………………………………………………………………….…..19
Lots……………………………………….………………………………………………………..20
Applications………………….…………………………………………………………………...21
3
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 05-06 $93,715 $70,966 $84,544 $73,693 $105,232 $81,389 $93,562 $79,083 $97,539 $124,043 $132,321 $132,519 $1,168,606
FY 06-07 $100,472 $101,336 $86,568 $80,730 $73,525 $103,945 $116,319 $90,127 $108,768 $110,653 $106,164 $147,700 $1,226,307
FY 07-08 $137,669 $116,790 $65,855 $80,112 $70,145 $82,664 $64,481 $88,041 $89,842 $96,144 $111,329 $116,899 $1,119,971
FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119
FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594
FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412
FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912
FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862
Inspection Revenue
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
4
Planning Activity Report For June 2013
Board Of Adjustments
Appeal Cell Tower Swmh / Dwmh PUD Commercial Variance Total
Monthly 4 4
Year To Date 3 0 5 0 25 3 36
Recreational Fees For Major Subdivisions
Townships Total For Month Year To Date Total (since f.y. 06)
Anderson Creek $ - $ 151,000.00 $ 937,000.00
Averasboro $ - $ - $ 6,500.00
Barbecue $ - $ 42,500.00 $ 250,000.00
Black River $ - $ - $ 29,500.00
Buckhorn $ - $ - $ -
Duke $ - $ - $ -
Grove $ - $ - $ -
Hectors Creek $ - $ - $ 58,500.00
Johnsonville $ - $ - $ 191,500.00
Lillington $ - $ - $ -
Neills Creek $ - $ - $ -
Stewarts Creek $ - $ 21,500.00 $ 77,500.00
Upper Little River $ - $ - $ 49,000.00
Totals $ - $ 215,000.00 $ 1,599,500.00
Preliminary Major Subdivisions
Townships Number Of Subdivisions By Month Number of Lots By Month YTD
Anderson Creek Approved 1027
Reviewed & Placed On Hold 2 112 321
Averasboro Approved 0
Reviewed & Placed On Hold 0
Barbecue Approved 30
Reviewed & Placed On Hold 7
Black River Approved 0
Reviewed & Placed On Hold 0
Buckhorn Approved 0
Reviewed & Placed On Hold 0
Duke Approved 0
Reviewed & Placed On Hold 0
Grove Approved 0
Reviewed & Placed On Hold 0
Hectors Creek Approved 0
Reviewed & Placed On Hold 0
Johnsonville Approved 0
Reviewed & Placed On Hold 0
Lillington Approved 0
Reviewed & Placed On Hold 0
Neills Creek Approved 0
Reviewed & Placed On Hold 0
Stewarts Creek Approved 38
Reviewed & Placed On Hold 0
Upper Little River Approved 0
Reviewed & Placed On Hold 0
5
Preliminary Major Subdivision Totals
Monthly
Number Of Subdivisions Number Of Lots
Approved 0 0
Reviewed & Placed On Hold 2 112
Year To Date
Number Of Subdivisions Number Of Lots
Approved 16 1095
Reviewed & Placed On Hold 5 328
Final Major Subdivisions
Townships Number Of Subdivisions
Number of Lots By
Month YTD
Anderson Creek Approved 1 66 422
Reviewed & Placed On Hold 9
Averasboro Approved 0
Reviewed & Placed On Hold 0
Barbecue Approved 127
Reviewed & Placed On Hold 35
Black River Approved 0
Reviewed & Placed On Hold 0
Buckhorn Approved 0
Reviewed & Placed On Hold 0
Duke Approved 0
Reviewed & Placed On Hold 0
Grove Approved 0
Reviewed & Placed On Hold 0
Hectors Creek Approved 18
Reviewed & Placed On Hold 0
Johnsonville Approved 0
Reviewed & Placed On Hold 0
Lillington Approved 0
Reviewed & Placed On Hold 0
Neills Creek Approved 0
Reviewed & Placed On Hold 0
Stewarts Creek Approved 36
Reviewed & Placed On Hold 0
Upper Little River Approved 0
Reviewed & Placed On Hold 0
Final Major Subdivision Totals
Monthly
Number Of Subdivisions Number Of Lots
Approved 1 66
Reviewed & Placed On Hold 0 0
Year To Date
Number Of Subdivisions Number Of Lots
Approved 16 442
Reviewed & Placed On Hold 3 44
Minor Subdivisions
Monthly Number Of Subdivisions Number Of Lots
Approved 9 13
Year To Date Number Of Subdivisions Number Of Lots
Approved 75 130
6
Exempt Subdivisions
Monthly Number Of Subdivisions Number Of Lots
Approved 14 24
Year To Date Number Of Subdivisions Number Of Lots
Approved 172 288
Flood Zone Permits Issued
Monthly 0
Year To Date 2
Zoning Inspections
Monthly 16
Year To Date 327
Manufactured Home Park License Issued
Monthly Number Of Parks Number Of Lots
Approved 5 98
Year To Date Number Of Parks Number Of Lots
94 1819
Manufactured Home Park Inspections
Monthly Number Of Inspections 10
Year To Date Number of Inspections 182
Rezoning Requests
Monthly Type Of Request P.B. Action C.C. Action
1
From RA-20M to
Commercial 1 Approved Approved 1
Year To Date
Total Number Of Requests P.B. Action C.C. Action
10
10 Approved Approved 9
Denied Denied
Tabled Tabled 1
Removed Removed
Text Amendments
Monthly 0
Year To Date 2
Violations
Monthly Complaints Resolved Pending
7 3 4
Year To Date Complaints Resolved Pending
63 43 20
Commercial Site Plan Reviews
Monthly 3
Year To Date 32
Abandoned Mobile Home Project Initiative (A.M.P.I)
Monthly
S.W.M.H. D.W.M.H. TOTALS
Contracts 0 0 0
Removed 0 0 0
Year To Date
S.W.M.H. D.W.M.H. TOTALS
Contracts 9 4 13
Removed 8 3 11
7
Special Project Activity
June 2013
New
Planning Staff has started helping with Economic Development for the County.
On June 13, 2013, Planning Staff served as the key note speaker at the Western Harnett Ruritan Club
Meeting. Discussed at the meeting was the growth in Western Harnett County.
Staff has been working with the Shooting Range Stake Holders who wanted to develop a draft and
because of this the next meeting has been postponed until July 16, 2013.
Staff has completed the draft of the recreational fee text amendment and it is going through the approval
process.
Staff and Harnett County Sherriff’s Office has completed the new Harnett County Noise Ordinance and
the ordinance was approved by the Harnett County Board of Commissioners.
Staff met with the Town of Lillington and will be working with them to revise their Land Use Plan, with
hopes of revisiting the Neill’s Creek Land Use Plan for Harnett County.
Ongoing
Staff has completed a draft version of a Firearms Discharge Ordinance.
Staff Reviewing Commercial Site Plans for:
1. Hanson Gravel Pit Expansion
2. Soccer Complex (Bakertown Road)
3. Soccer Complex (Oakridge River Road)
4. Dental Office (Ray Road)
5. Army Medical Building (Hwy 87)
6. Knottingham Multifamily
7. Copart Expansion
Hold
Neill’s Creek Land Use Plan. (See Above)
Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area
Plan.
Development of the Problem Properties Task Force (No funding approved for FY:2013)
8
Upcoming
Harnett County Planning Board Meeting:
Monday, July 1, 2013
1. Proposed Zoning Change:
Landowner/Applicant: JoAnn Roe Hamilton: 0.5+/- acres; From RA-20M to Commercial Zoning; 11825 NC
210S; Anderson Creek Township,
2. Proposed Revisions and Replacement of Noise Ordinance
Harnett County Board Of Adjustment Meeting:
Monday, July 8, 2013
Conditional Use
Tabled from the May 14, 2013 Meeting
1. BA-CU-16-13. SHC Holdings, Inc. / Stancil, Bradley. Apartments in an RA-30 Zoning District; Pin # 0680-
56-3214.000; Neill’s Creek Township; SR 1006 (Old Stage Road).
SNIA-Special Nonresidential Intensity Allocation-Watershed Board
Tabled from the May 14, 2013 Meeting
2. SHC Holdings, Inc. / Stancil, Bradley. Apartments in an RA-30 Zoning District; Pin # 0680-56-3214.000;
Neill’s Creek Township; SR 1006 (Old Stage Road).
Conditional Use
3. BA-CU-21-13. Stiff, Phillip & Stella. An Outreach Ministry in an RA-20R Zoning District; Pin # 9565-07-
8779.000; Johnsonville Township; Hwy 24/27.
4. BA-CU-22-13. Jarvis, Jason Wayne. A Gunsmithing/Internet Business an RA-20R Zoning District; Pin #
0516-05-5776.00; Lot 158 Forest Oaks Subdivision, Phase 3; Anderson Creek Township; off SR 1117 (Nursery
Road on Valley Oak Drive).
5. BA-CU-23-13. Newsome, Larry & Shirley Parker / Lexington Plantation Apartments, LLC. Multi-family
Residential Apartments in an RA-20R Zoning District; Pin # 9584-98-9104.000; Hwy 24/87.
9
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 05-06 $6,135 $11,316 $6,222 $12,721 $9,547 $11,379 $7,476 $13,032 $10,013 $15,213 $24,543 $8,659 $136,256
FY 06-07 $14,323 $19,235 $12,380 $21,700 $7,090 $19,890 $18,660 $8,370 $13,990 $10,775 $10,185 $12,170 $168,768
FY 07-08 $14,950 $24,040 $7,240 $13,055 $7,175 $12,020 $10,440 $28,745 $11,240 $12,815 $11,840 $18,230 $171,790
FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194
FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345
FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525
FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218
FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423
Planning Fees
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
10
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 05-06 $- $3,500 $- $6,000 $- $- $- $22,500 $27,000 $10,500 $4,500 $15,000 $89,000
FY 06-07 $6,000 $4,500 $- $10,500 $4,500 $- $- $- $4,500 $9,000 $- $- $39,000
FY 07-08 $- $- $- $- $- $- $18,000 $- $- $4,500 $- $22,500
FY 08-09 $8,750 $- $- $- $6,000 $- $- $- $- $4,500 $4,500 $- $23,750
FY 09-10 $- $- $- $- $- $4,300 $- $4,500 $49,500 $- $- $4,250 $62,550
FY 10-11 $4,500 $- $- $- $- $- $4,500 $- $- $- $- $- $9,000
FY 11-12 $- $15,000 $- $- $5,000 $- $- $- $- $4,500 $4,500 $- $24,500
FY 12-13 $13,500 $4,500 $- $4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $- $164,000
Cell Tower Fees
No cell tower fees were tracked prior to February of 02-03
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
11
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 06-07 $- $- $- $41,500 $- $18,000 $14,500 $- $- $26,000 $- $- $100,000
FY 07-08 $75,000 $- $86,000 $9,500 $67,000 $15,000 $56,500 $81,000 $11,000 $- $25,000 $74,500 $500,500
FY 08-09 $- $18,500 $- $- $5,500 $- $- $40,000 $- $71,000 $10,500 $57,500 $203,000
FY 09-10 $- $96,500 $15,000 $- $500 $- $15,000 $- $30,500 $- $9,500 $17,000 $184,000
FY 10-11 $- $20,000 $49,500 $- $5,500 $- $- $15,500 $23,000 $21,500 $- $13,000 $148,000
FY 11-12 $35,500 $- $- $35,000 $16,000 $- $92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000
FY 12-13 $- $55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $- $- $15,000 $28,000 $- $215,000
Recreational Fees
No recreational fees were tracked prior to October of FY 06-07
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
12
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 05-06 $- $- $- $- $1,008 $750 $250 $250 $700 $- $- $250 $3,208
FY 06-07 $190 $250 $601 $389 $700 $- $- $- $- $- $125 $694 $2,949
FY 07-08 $1,200 $530 $904 $1,325 $952 $1,859 $500 $509 $996 $32 $272 $9,078
FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,946
FY 09-10 $1,666 $561 $740 $1,964 $350 $- $868 $- $1,885 $1,600 $616 $- $10,249
FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,195
FY 11-12 $- $250 $287 $- $- $- $- $- $350 $- $1,250 $- $2,137
FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $- $- $70 $- $9,634
Abandoned Manufactured Home Planning Initiative Fees
No A.M.P.I. fees were tracked prior to November of FY 05-06
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
13
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY
Total
FY 05-06 $8,450 $11,150 $10,050 $13,425 $12,875 $10,775 $11,225 $9,875 $16,150 $20,375 $17,575 $12,825 $154,75
FY 06-07 $20,200 $16,275 $16,925 $30,575 $28,150 $14,025 $29,325 $36,425 $25,750 $21,400 $19,475 $28,275 $286,80
FY 07-08 $21,975 $19,050 $16,075 $17,800 $16,050 $11,575 $22,500 $17,225 $17,775 $21,950 $18,700 $16,600 $217,27
FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,40
FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,25
FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,32
FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,52
FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,37
Enviromental Health Revenue
Based upon fees received & processed through Central Permitting
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
14
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 07-08 $- $700 $600 $400 $700 $600 $800 $600 $600 $1,400 $200 $1,000 $7,600
FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200
FY 09-10 $800 $1,100 $200 $400 $- $400 $600 $200 $- $200 $400 $400 $4,700
FY 10-11 $600 $400 $1,000 $300 $400 $- $400 $400 $700 $300 $400 $700 $5,600
FY 11-12 $200 $800 $400 $400 $400 $200 $300 $- $500 $- $200 $- $3,400
FY 12-13 $400 $400 $- $800 $- $- $200 $400 $200 $400 $500 $200 $3,500
Food & Lodging Revenue
Based upon fees received & processed through Central Permitting
No food & lodging fees were tracked prior to August FY 07-08
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
15
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 06-07 $73,275 $121,095 $82,245 $87,820 $35,185 $54,375 $67,455 $39,835 $74,862 $70,015 $44,030 $104,145 $854,337
FY 07-08 $49,465 $115,689 $63,470 $85,155 $52,725 $51,470 $53,715 $32,620 $51,035 $43,855 $54,795 $52,125 $706,119
FY 08-09 $76,555 $33,430 $41,130 $50,815 $23,300 $27,385 $21,160 $33,840 $24,585 $31,190 $39,955 $47,210 $450,555
FY 09-10 $48,335 $57,700 $40,520 $50,505 $50,905 $20,420 $51,285 $31,880 $54,305 $67,815 $24,445 $68,095 $566,210
FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290
FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480
FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025
Public Utilities Fees
Based upon fees received & processed through Central Permitting
Includes water, sewer, sprinkler taps & water meters
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
16
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
$-
$5,000
$10,000
$15,000
$20,000
$25,000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY
Total
FY 05-06 $515 $475 $1,170 $715 $1,165 $600 $955 $1,370 $1,530 $830 $1,000 $840 $11,165
FY 06-07 $1,040 $1,105 $440 $650 $740 $795 $745 $815 $1,225 $1,160 $920 $2,240 $11,875
FY 07-08 $1,425 $1,365 $1,210 $2,045 $855 $835 $1,075 $1,660 $1,465 $1,370 $1,350 $1,835 $16,490
FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065
FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443
FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172
FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930
FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534
Fire Marshall Fees
Based upon fees received & processed through Central Permitting
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
17
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY12-13 0
500
1,000
1,500
2,000
2,500
3,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY
Total
FY 05-06 257 201 258 254 300 208 222 209 297 307 329 330 3,172
FY 06-07 256 249 214 236 208 228 319 225 284 288 235 341 3,083
FY 07-08 285 305 216 299 192 250 208 251 223 273 318 285 3,105
FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413
FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900
FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085
FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557
FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783
Permits Issued By Month
Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY12-13
18
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13 $-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total
FY 05-06 $13,164,25 $17,891,83 $13,783,06 $29,400,89 $30,880,42 $9,764,870 $9,424,456 $10,438,95 $14,319,02 $17,154,34 $20,977,84 $15,569,15 $202,769,1
FY 06-07 $13,988,80 $13,129,58 $11,087,66 $11,368,12 $14,308,97 $14,994,08 $17,133,16 $11,521,59 $13,801,16 $14,261,04 $7,540,751 $20,935,90 $164,070,8
FY 07-08 $9,523,208 $15,974,93 $10,566,08 $12,474,89 $11,435,76 $8,608,283 $10,833,27 $7,458,094 $14,023,15 $13,569,45 $14,860,88 $12,131,71 $141,459,7
FY 08-09 $12,691,63 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,87
FY 09-10 $11,379,22 $10,362,78 $10,638,49 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,31 $9,830,598 $9,402,588 $116,415,1
FY 10-11 $11,252,73 $7,950,958 $8,345,311 $11,182,07 $10,872,47 $11,426,55 $8,228,678 $11,513,78 $14,305,56 $13,132,41 $13,407,86 $1,403,883 $123,022,3
FY 11-12 $11,473,93 $273,697 $9,121,214 $10,094,63 $8,891,826 $4,212,104 $7,595,696 $10,643,09 $7,896,499 $8,047,635 $15,469,43 $12,968,82 $106,688,6
FY 12-13 $6,648,277 $11,216,48 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,20 $12,334,32 $12,393,61 $11,295,20 $9,394,109 $10,291,52 $123,449,6
Residential Application Valuation By Month
FY 05-06
FY 06-07
FY 07-08
FY 08-09
FY 09-10
FY 10-11
FY 11-12
FY 12-13
19
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonville Lillington Neills Creek Stewarts Creek Upper Little River
Fees $937,000 $6,500 $235,000 $29,500 $0 $0 $0 $58,500 $191,500 $0 $0 $77,500 $49,000
Recreation Fees By Township (TOTALS SINCE 10/1/06)
No recreational fees were tracked prior to October of FY 06-07
20
0
200
400
600
800
1000
1200
1400
1600
1800
2000
Anderson
Creek
Averasboro Barbecue Black River Buckhorn Duke Grove Hectors
Creek
Johnsonvill
e
Lillington Neills
Creek
Stewarts
Creek
Upper Little
River
Lots 1874 13 470 59 0 0 0 117 383 0 0 155 98
Lots By Township (TOTALS SINCE 10/1/06)
No lots were tracked prior to October of FY 06-07
21
0
100
200
300
400
500
600
700
800
900
1000
Township Applications YTD 11-12
Demolition -
Add/Alter Residential -
Add/Alter Non-Residential -
Stores & Other Customer Service -
Office/Bank Plaza -
Hospitals, Institutions & Schools -
Commercial Activities -
Industrial, Public Works & Utilities -
Church or other Religious -
Amusement, Social or Recreational -
Hotels/Motels -
Munufactored Homes -
Multiple family Dwellings -
Duplex Dwellings -
Single family Dwellinngs -
Other Non-residential -