060313a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
June 3, 2013 9:00am
1. Call to order -Chairman Jim Burgin
2. Pledge of Allegiance and Invocation-Commissioner Beatrice B. Hill
3. Consider additions and deletions to the published agenda
4. Consent Agenda
A. Budget Amendments
B. Tax refunds, rebates and releases
C. Legal Services, on behalf of Planning Services, requests approval to enter into a
contract to perform building inspection services for the Town of Angier. The
proposed contract term is for three years with compensation for services at $25,000
per fiscal year.
D. Harnett County Board of Health recommends approval ofthe NCTracks Resolution
which appoints the local health director as the Office Administrator under the
NCTracks System. The Board of Health also recommends establishing fees for Lead
Testing at $16.00 and Chemical Cauterization at $30.00.
E. Public Utilities requests approval to award chemical bids for FY 2013-2014 to the
recommended companies provided.
F. IT requests approval of the Capital Project Ordinance for the Radio
Communications/ Automatic Vehicle Location Project
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
6. County Manager's report-Tommy Bums, County Manager
7. New Business
8. Closed Session
9. Adjourn
Proposed Add-on: The Board of Education's request to release $243,133 for debt services
Page 1
Agenda Item lf -A
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Planning Services Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7200-465.33-45 Contracted Services 21,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-322.72-01 Cell Tower Fees 21,000
EXPLANATION: Additional Cell Tower Applications received and projected. Request funds be moved from
revenue received to expenditures in order to pay consultant analysis fees.
APPRO~V~1Q,~//
j/ .
' /' 5/16/13
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
James A. Burgin, Chairman
Harnett County Board of Commissioners
4l01
Agenda Item lf: -B
Date : 06/03/2013 Approved By :
TO : HARNETI COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
BASS, CARRIE MCLEAN City 0.00 Value Decrease POBOX 523 0000003627-2008-2008-000000 182.56 Refund LILLINGTON NC, 27546-County 182.56 0000
2 BASS, CARRIE MCLEAN City 0.00 Value Decrease PO BOX523 0000003627-2009-2009-000000 330.75 Refund LILLINGTON NC, 27546-County 330.75 0000
3 HAYES, PAULA B City 0.00 Value Decrease AKA, DAVIS PAULA 0000023448-2012-2012-000000 140.00 Refund 4353 WIRE ROAD County 140.00 LINDEN NC, 28356
4 KIPP, CARL LOGAN City 0.00 Military Exemption KIPP, TIFFANIE RAE
79 FIELDALE DR 0001876226-2010-2010-000000 44.78 Refund
LILLINGTON, NC, 27546 -County 44.78
9382
5 KIPP, CARL LOGAN City 0.00 Military Exemption KIPP, TIFFANIE RAE
79 FIELDALE DR 0001876226-2011-2011-000000 37.36 Refund
LILLINGTON, NC, 27546 -County 37.36
9382
6 KIPP, CARL LOGAN City 0.00 Military Exemption KIPP, TIFFANIE RAE
79 FIELDALE DR 0001876226-2012-2012-000000 74.26 Refund
LILLINGTON, NC, 27546 -County 74.26
9382
7 KIPP, TIFFANIE RAE City 0.00 Military Exemption
KIPP, CARL LOGAN
79 FIELDALE DR 0001682928-2009-2009-000000 41.30 Refund
LILLINGTON, NC, 27546 -County 41.30
9382
8 KIPP, TIFFANIE RAE City 0.00 Military Exemption
KIPP, CARL LOGAN
79 FIELDALE DR 0001682928-2010-2010-000000 40.59 Refund
LILLINGTON, NC, 27546 -County 40.59
9382
9 KIPP, TIFFANIE RAE City 0.00 Military Exemption
KIPP, CARL LOGAN
79 FIELDALE DR 0001682928-2011-2011-000000 40.26 Refund
LILLINGTON, NC, 27546-County 40.26
9382
10 KIPP, TIFFANIE RAE City 0.00 Military Exemption
KIPP, CARL LOGAN
79 FIELDALE DR 0001682928-2012-2012-000000 72.75 Refund
LILLINGTON, NC, 27546 -County 72.75
9382
11 PENDERGRASS, DAVIA A City 0.00 Military Exemption
PENDERGRASS, JEROME K 0001861117-2011-2011-000000 91.08 Refund 64 WOLFPACK LN County 91.08 CAMERON, NC, 28326 -6283
12 PENDERGRASS, JEROME K City 0.00 Military Exemption
64 WOLDPACK LANE 0001896359-2011-2011-000000 39.02 Refund CAMERON, NC 28326 County 39.02 CAMERON, NC, 28326
13 PENDERGRASS, JEROME 0001901960-2011-2011-000000 City 0.00 33.33 Refund Military Exemption
KENYATTE
64 WOLFPACK LN County 33.33 CAMERON, NC 283266283
CAMERON, NC, 28326-6283
14 PENDERGRASS, JEROME City 0.00 Military Exemption
KENYATTE
64 WOLFPACK LN 0001901960-2012-2012-000000 29.29 Refund
CAMERON, NC 283266283 County 29.29
CAMERON, NC, 28326-6283
15 TOYOTA LEASE TRUST City() 201.77 Situs Correction
260 INTRSTE N CIR NW 12TH 0001975754-2012-2012-000001 163.93 Refund
ATLANTA, GA, 30339 County 0.00
WM. A. TONY WILDER City Total 201.77
Revenue Administrator County 1,197.33 Total
Total to
be 1,399.10
Refunded
CC:
WM. A. TONY WILDER
Agenda Item 'f -C
Board Meeting
Agenda Item
MEETING DATE: June 3, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Building Inspection Services Contract with Town of Angier
REQUESTED BY: Jennifer Slusser on behalf of Planning Services
REQUEST:
Request approval to enter into a contract to perform building inspection services for the
Town of Angier. The proposed contract term is for three years with compensation for
services at $25,000.00 per fiscal year. Building Inspection services includes review of
building plans, issuing or denying permits, making necessary inspections including those
involving condemnation, issuing or denying certificates of compliance, issuing orders to
correct voilations, and ensuring that records are kept, all according to the Applicable Codes
and NC General Statutes.
The proposed contract can be terminated by either party for any reason with 60 days notice.
Request further approval for Legal Services to finalize the contract consistent with these
material terms to be signed by the Chairman after final legal and finance review.
COUNTY MANAGER'S RECOMMENDATION:
http://www.harnett. org/boc/downloads/agendaform20 13 .doc
1 of 1
Page
Agenda Item J.f -Q
Board Meeting
Agenda Item
MEETING DATE: June 3, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
REQUEST:
On May 16,2013 the Harnett County Board ofHealth approved to recommend the NCTracks
Resolution for adoption to the Harnett County Board of Commissioners. This resolution
appoints the local health director as the Office Administrator under the NCTracks System.
Also, the Harnett County Board Health approved to recommend establishing fees for two
services.
1. 83655 Lead Testing -recommended fee $16.00
2. 17250 Chemical Cauterization -recommended fee $30
We appreciate your consideration in establishing these fees and adopting the NCTracks
Resolution.
COUNTY MANAGER'S RECOMMENDATION:
U :\my documents\]-Winword\BOC Mtg Request\agendaform20 13 .doc
1 ofl
Page
RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS
DESIGNATING THE LOCAL HEALTH DIRECTOR AS THE OFFICE
ADMINISTRATOR FOR THE LOCAL HEALTH DEPARTMENT UNDER
NCTRACKS SYSTEM
WHEREAS, on July 1, 2013 CSC, the new fiscal agent for the NC Department of Health
and Human Services (DHHS), will implement a new, entirely electronic, multi-payer processing
system for the Division of Medical Assistance, the Division of Mental Health, Developmental
Disabilities and Substance Abuse Services, the Division of Public Health, and the Office of Rural
Health and Community Care referred to as NCTracks system; and
WHEREAS, the Harnett County Health Department is a currently enrolled provider for
one of more of these divisions, and must complete registration in the NCTracks system in order
to submit claims for payment of services provided through DHHS; and
WHEREAS, every provider is required to designate an Office Administrator who will
assign security roles for the provider entity and is required to be an owner or some other
individual who has managing authority for the provider entity; and
WHEREAS, the role of Office Administrator is required for accessing the new system's
Provider portal, which allows providers to access eligibility information, inquire on claim status,
submit claims, and obtain remittance advices; and
WHEREAS, pursuant to North Carolina General Statute 130A-41, the local health
director is the administrative head of the local health department and is responsible for
administrating the day to day operations of the local health department; and
WHEREAS, the Harnett County Board of Commissioners, upon recommendation of the
Harnett County Board of Health, desires to appoint the local health director as the Office
Administrator under the NCTracks System.
NOW THEREFORE, the Harnett County Board of Commissioners hereby appoints John
Rouse, local health director, as the Office Administrator under the NCTracks System.
This the __ day of June, 2013.
JAMES A. BURGIN, CHAIRMAN
MARGARET REGINA WHEELER, CLERK
P 0. Box 300020
Raleigh, NC 27622-8020
CSC, Fiscal Agent for the
NC Department of Health and Human Services
NOTICE TO CURRENTLY ENROLLED PROVIDERS
Registration for the NCTracks System
Mar-07-2013
HARNETT COlJNTY HEALTH DEPT
Attn: Chief Financial Officer
307 W CORNELIUS HARNETT BLVD
LILLINGTON, NC 27546
Last Five Digits ofNPI: XXXXX48459
Authorization Code: 00305981
Dear Provider:
This July, CSC, the new fiscal agent for the NC Department of Health and Human Services (DHHS), will
implement a new multi-payer processing system for the Division of Medical Assistance, the Division of
Mental Health, Developmental Disabilities and Substance Abuse Services, the Division of Public Health,
and the Office of Rural Health and Community Care. As a currently enrolled provider for one or more of
these divisions, we request you take just a few moments and complete a briefNCTracks Registration
process. The NCTracks Registration will provide the new system with important information needed
before go-live: I) your Office Administrator (OA); 2) the bank account number for Electronic Funds
Transfer (EFT) payments; and 3) your intended method of submitting claims. Providers should register
with information that will be in effect on July 1, 2013.
Office Administrator -Every provider needs to designate an Office Administrator. The OA is the person
who will assign security roles for your provider entity (the gatekeeper for your access to our system).
State Policy requires the OA be an owner or some other individual who has managing authority for the
provider or provider entity. An OA is required for accessing the new system's Provider portal. The portal
allows providers to access eligibility information, inquire on claim status, submit claims, and obtain their
remittance advices .
. Banking Information-The NCTracks system pays providers by EFT. Each provider must provide their
bank account number and routing number to be used for your EFT payments. Failure to provide a valid
bank account means your claims will suspend beginning July 1.
Claims Submission-Ifyou intend to submit HIPAA 5010 X12 transactions to our system, you need to
designate your billing agent or trading partner. We need this information to ensure those vendors have
been contacted for the HIP AA certification process necessary to submit the X12 transactions to our new
system.
To complete the Currently Enrolled Provider NCTracks Registration process, please follow these steps:
1. Ensure that the individual who will be named as the Office Administrator has an NCID (North
Carolina Management Identifier). If an NCID is needed, visit the NCID Website at
https://ncid.nc.gov/login/ and establish an NCID.
esc EVC Operations Center I P.O. Box 300020 I Raleigh, NC 27622-8020
p + 1.866.844.1113 1 f + 1.866.844.13821 www.nctracks.nc.gov
CSC EVC Operations Center
(NCTracks Registration Letter)
Page 1
2. Navigate to the NCTracks EVC Website at http://www.nctracks.nc.gov. Click on the Provider
Services link in the upper-left corner, and then click on the Provider Enrollment link in the upper-left
comer. Scroll down to the section on the page labeled "Currently Enrolled Provider NCTracks
Registration."
3. Follow the instructions on the Website and complete the registration. The Website will initially
require you to enter the Authorization Code from the top of this letter as well as the full National
Provider Identifier (NPI) or Atypical ID. Only a portion of your NPI or Atypical ID is printed above.
Providers are responsible for notifying the CSC EVC Operations Center when information related to their
business or practice changes. All changes in address, ownership, business name, tax information, and
percentage of controlling interest must be reported timely. Some changes may require completion of
additional documents and/or require the completion of a new application. Failure to report changes in a
timely manner may affect your ability to be promptly reimbursed for services rendered. Please refer to
your N.C. DHHS Provider Participation Agreement and download the Medicaid Provider Change Form at
http://www.nctracks.nc.gov/provider/cis.html for details on reporting requirements. To view the NPI and
site location associated with your Medicaid Provider Number, visit the NPI and Address database at
http://www .ncdhhs. gov I dma/WebNPI/ defaul t.htm.
If you have any questions about the process outlined in this letter, please contact the EVC Operations
Center at 1.866.844.1113, Option 4. Thank you for completing this process.
Sincerely,
CSC EVC Operations Center
Board Meeting
Agenda Item
Agenda Item tf-E
MEETING DATE: June 3, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Chemical Bid Award Recommendations for FY 2013-14
REQUESTED BY: Steve Ward, HCDPU
REQUEST:
This is a formal request for the Board to award chemical bids for FY 2013-14 to the
companies listed on the attached recommendation sheets. Bid tabulations are also attached
for your review. This process was managed by the the purchasing officer in the Harnett
County Finance Department and has been review by the legal staff. Please place this item on
the consent agenda at the next available Board meeting.
COUNTY MANAGER'S RECOMMENDATION:
\\hcfile I \Puusers\sward\My Documents\Chemicals\Chemical Bid Recommendations FY 13-14 Agenda Request.doc
Page I of I
Harnett
C 0 U N T Y •\\ lluali!Y ~~ Public Utilities Department ~~:-::-::-:-~-------_ .. \\,_ ~OnTap!-~.n..------.:.__--NORTH CAROLINA AWWA 8 1fD.
I.'C'.'OJ:ll WWW.harnett.org
May 16,2013
Steve,
PO BOX 1119
700 McK1nney Parkway
Lillmgto'l, NC 27546
ph: 910-893-7575
fax: 910-893-6643
I would like to make the following recommendations for chemical vendors for the Harnett County
Regional Water Treatment Plant for the fiscal year July 1, 2013 to June 30, 2014 to be presented to the
Board of Commissioners for their approval.
Chemical Name Shipment Method Supplier Price
ltem#1 Fluorosilicic Acid Tanker Truck Load Key Chemical $1.125/ dry lb.
ltem#2 Aluminum Sulfate Tanker Truck load C & S Chemicals $208.00/ dry ton
ltem#3 Sodium Hypochlorite Tanker Truck Load WaterGuard Inc. $0.568/ lb avail. Cl2
ltem#4 Sodium Chlorite Tanker Truck load SMS Enterprises $0.57 I wet lb.
ltem#5 Chlorine Gas 150 lb Cl2 Cylinders Amerochem Corp. $0.675/ lb.
Item #6 Caustic Soda 50% Tanker Truck Load Brenntag Mid-South $532.85/ dry ton
ltem#7 93% Sulfuric Acid Tanker Truck load Southern States Chemical $0.072/ wet lb.
Jtem#7 93% Sulfuric Acid less Than Truck Load Southern States Chemical $0.092/ wet lb.
Item #8 Aqueous Ammonia Tanker Truck load Univar USA Inc. $0.562/ dry lb.
Item #9 Copper Sulfate 50 lb bags Brenntag Mid-South $1.85/ lb.
Item# 10 PAC Slurry Tanker Truck Load Brenntag Mid-South $0.169/ wet lb.
Item# 12 Captor By 330 gal. Tote Tank Water Guard, Inc $3.30/ gal.
All above are the lowest bids. Aqua Mag is current corrosion inhibitor and bid was conducted by
Informal Bid Process. North Carolina Aqua Mag suppliers were solicited for bids and Amerochem was
lowest at $0.595/ wet pound. The lime Slurry supplier is to remain the same as last year (Polytec Inc.)
through a contract extension being handled by the Legal Department. The Water and Wastewater
Department are exercising last year's bid package option due to the pumping equipment and material
handling containers logistics problems and chemical feed disruptions that would be encountered by
switchover to new vendor. Polytec has agreed to hold the price the same as last year at $0.055/ wet lb.
Thanks,
Allan O'Briant
strong roots· new growth
Harnett :-~J:-:~::-:::T:-~-:U:-::-:.,_-:::~-::-:--:~:-,,Y:-_----------t.~o-~B~j~~-~---P_u_b_li_c_U_t_ili_ti_e_s_D..:.e~pa:.:r_tm_e_n_t_
www.harnett.org
PO Bcx '119
700 Mct<1nney Par"'-'vay
u 1i"gton, NC 27546
May 17,2012
Steve Ward
Utility Director
Harnett County
Subject: Chemical Bid Award Recommendation
Mr. Ward,
As you are aware, we recently completed the bid process wastewater chemicals for fiscal year 2012-2013.
The closure of both the Swift and Erwin facilities has eliminated the need for Caustic, Bleach and Sodium
Bisulfite for the coming fiscal year. This leaves only Calcium Nitrate used for collection system odor
control. I have thoroughly reviewed each bid and am pleased to recommend that we award as follows.
Chemical
Calcium Nitrate
Explanation of Awards-
Vendor
Cape Fear Water Solutions
Price/Gallon
$ 1.89
1) In an effort to rein in costs, we dropped the service aspect of the bid solicitation and we be
performing all system testing in house. This has allowed for a savings of roughly 33% compared
to the winning bid from fiscal 2012-2013.
Respectfully,
Kenneth W. Fail
Wastewater Manager
Harnett County Public Utilities
910.893.2424
Cc: Glenn Mcfadden
Vicky Payseur
strong roots • new growth
ph 910-893-7575
:ax 9~ 0-893-6643
Bid Tabulation-Chemical Water & Wastewa
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April 24, 2013 PUWW04242013 1::uaMag Informal Bid TIL (per wet lb.)
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Agenda Item Lf ... F
COUNTY OF HARNETI
CAPITAL PROJECT ORDINANCE
RADIO COMMUNICATIONS/
AUTOMATIC VEHICLE LOCATION PROJECT
BE IT ORDAINED by the Board of Commissioners of the County of Harnett, North Carolina,
sitting as the governing board of Harnett County that, pursuant to Section 13.2 of Chapter 159 of the
General Statutes of North Carolina, the following capital project ordinance is hereby adopted:
Section 1. The project authorized is the upgrade of the radio communications system in Harnett County
to Project 25 (P25) compliance. The project includes replacement of all radios and upgrades or
replacements to tower and 911 Center equipment. Since 1999, Harnett County has operated an
800Mhz radio system for communications between emergency services and law enforcement agencies.
This system is facing technology issues, service issues and replacement parts issues. This project
proposes decommissioning our current system and migrating to the North Carolina Highway Patrol
VIPER Radio System for P25 compliance and interoperability with other agencies. Counties surrounding
Harnett that have joined or are in the process of joining VIPER include Wake, Cumberland, Sampson,
Moore and Durham. The proposal also includes estimates on adding Automatic Vehicle Location (AVL)
to Harnett County Sheriff and EMS units to reduce response times to emergency calls. Some of the
eligible 911 expenditures will be funded through the 911 surcharge but are included as part of the total
project.
Section 2. The officers of this unit are hereby directed to proceed with the capital project within the
terms of the grant documents, loan documents, and the budget contained herein.
Section 3. $7,266;734 has been appropriated for the project. For internal reporting the following
breakdown is proposed.
Radios for EM, EMS, FM and Fire
Radios for Sheriff, Towns and Public Utilities
Additional Channels, Engineering, & Technical Services
Towers and equipment for tower sites
AVL Equipment for Sheriff & EMS
Subtotal (taxes not included)
Harnett County 911 Center Equipment (paid by HC 911 funds)
Dunn 911 Center Equipment (paid by Dunn's 911 funds)
Grand Total of Project
$2,150,665
$2,360,376
$1,164,000
$1,250,000
341,693
$7,266,734
$ 838,347
s 487,078
$8,592,159
In accordance with section 4 of the County Budget Ordinance, the Finance Officer and County Manager
is hereby authorized to approve the transfer of appropriations between expenditure line items in the
project with exceptions that change orders affecting engineering and construction may not exceed 5%
(cumulative) of the project total without prior approval ofthe Board. Change orders within the 5%
limitation will be presented to the Board at the next regular meeting of the Board of Commissioners as
in accordance with G.S. 159-15.
Section 4. The following revenues are anticipated to be available to complete this project. The
Communications Committee will further investigate along with the Finance Officer whether to rent or
purchase the necessary equipment.
lnterfund Transfer from General Fund-Radio User Fees
($200,000 per year for 7 years)
$1,400,000
Trade-in Value of Old Radios (first year only)
lnterfund Transfer from E911
Dunn 911 Funds
Loan Proceeds
Total
$ 500,000
$ 838,347
$ 487,078
$5,366,734
$8,592,159
Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient
specific detailed accounting records to satisfy the requirements of the grantor agency, the grant
agreements, and federal regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 7. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each
project element in Section 3 and on the total grand revenues received or claimed.
Section 8. The Budget Officer is directed to include a detailed analysis of past and future cost and
revenues on this capital project in every budget submission made to this Board.
Section 9. Copies of this capital project ordinance shall be furnished to the Clerk to the Board of
Commissioners, and to the Budget Officer and the Finance Officer for direction in carrying out this
project.
Adopted this __ day of ___ _~ 2013.
ATIEST
Margaret Regina Wheeler
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
Agenda Item 6
JUNE 3, 2013 APPOINTMENTS NEEDED
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
BOARD OF ADJUSTMENT
We have two vacancies for alternate members on this board for District 1 and District 4
DANGEROUS DOG COMMITTEE
We have a vacancy on this committee that will need to be filled by an attorney in the
county. This vacancy was posted in the Dunn Daily Record on February 24, 2012.
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
We have a vacancy for an at-large member on this board.
HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
HISTORIC PROPERTIES COMMISSION
We currently have a vacancy for a regular member in District 5.
MID-CAROLINA AGING ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
PLANNING BOARD
Peggy McDougald's term as an alternate member of the Planning Board expires July 31,2013.
Staff would like to encourage commissioners to appoint someone else from this district. Staff
has found it difficult to get a response from Mrs. McDougald when called upon to serve due to
her health.
Page 1 -Appointments
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
ADM (Corporate Tax) Fund
County: HARNETT
Address: PO BOX 760, LILLINGTON, NC 27546
School Admin. Unit: HARNETT COUNTY SCHOOLS
Project Title: HIGHLAND ELEMENTARY SCHOOL
4--B-
Approved: _____ _
Date:
Contact Person: TOMMY BURNS
Title: COUNTY MANAGER
Phone: ( 91 o) 893-7555
Location: 1915 BUFFALO LAKE ROAD, SANFORD, NC 27332
Type of Facility: K-5 ELEMENTARY SCHOOL
G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning,
construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for
the purchase of land for public school buildings; for equipment to implement a local school technology plan that is
approved pursuant to G.S. 115C-1 02.6C; or for both. Monies used to implement a local school technology plan
shall be transferred to the State School Technology Fund and allocated by that Fund to the local school
administrative unit for equipment. As used in this section, 'public school buildings' only includes facilities for
individual schools that are used for instructional and related purposes and does not include centralized
administration, maintenance, or other facilities." Applications must be submitted no later than one year after
the final payment to the Contractor or Vendor.
Short Description of Construction Project:-------------------------
Estimated Costs:
Purchase of Land
Planning
Construction
Renovation
Enlargement
Repair
School Technology
Debt Service/Bond Payment
Total
State
$ _____ _ $
$. _____ _ $
$ ______ _ $
$ _____ _ $
$ ______ _ $
$ ______ _ $
$---~:-::-::---=-=----$ 243,433.00
~
$
$ 243,433.00 $
Local Total
~ 0.00
~ 0.00
~ 0.00
~ 0.00
~ 0.00
~ 0.00
N/A ~ 0
81,145.00 ~ 324,578.00
81,145.00 ~ 324,578.00
Bid DatesNendors: __:_:n:...:/a::..._ ____________________________ _
Contracts signed/Dates: ..:.n:..::./-=a-=-------:-:--:::-:::-:-::::--------------------
Estimated date of beginning of construction: _J:....;u..:..:.ly"--2_0_1_2 __________________ _
Estimated date of completion: ..:.J::.:u:..:.n.:.::e:....:2=.:0:....:1..::3:.__ _____________________ _
Match: The matching funds of one dollar of local funds for every three dollars of state funds are from
(source): County of Harnett
$ 81,145.00 of the matching funds have been expended for/date/description: __ _
Debt Service
Reporting requirements: We, the undersigned, agree to submit a report of state/local amounts expended for this
project within 60 days after completion of the project, or 60 days after receiving state funding, whichever is later.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project and request release of$ 243,133.00 from the Public School Building Capital Fund. We
certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the required local
funding is available and designated as match for this project.
issioners)
Form date: 1/25/2010