050613a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
May 6, 2013 9:00am
1. Call to order -Chairman Jim Burgin
2. Pledge of Allegiance and Invocation-Vice Chairman Gary House
3. Consider additions and deletions to the published agenda
4. Consent Agenda
..
A. Minutes
B. Budget Amendments
C. Tax refunds, rebates and releases
D. IT Department, E-911 Division, requests permission to purchase Dispatch Console
Workstations from Russ Bassett for $61,829.55 using sole source. This purchase will
replace 4 consoles that were purchased in 1998 and is needed because some of the
consoles are broken and not functioning properly. Currently there are 2 Russ Bassett
consoles in our center, this purchase will make all consoles the same. This is a 911
eligible expense and will be paid out of the Emergency Telephone System Budget.
E. IT Department, E-911 Division, requests permission to purchase an Alpha-Numeric
Paging System from Amerizon Wireless for $71,822.86 using sole source. Amerizon
Wireless is the vendor handling our current Paging System Upgrade Project.
Purchasing the Alpha-Numeric Paging System will give us a paging backup plus it
will give us additional credit during Fire Departments ISO Ratings. This is a 911
eligible expense and will be paid out of the Emergency Telephone System Budget.
F. IT Department, E-911 Division, requests permission to purchase a Trimble GPS unit
from Duncan-Parnell for $12,386.00. This unit will replace our current GPS unit that
is outdated and not working properly. The GPS unit is primarily used in 911
Addressing to map road centerlines and address points. The GPS is a 911 eligible
expense and will be paid out of the Emergency Telephone System Budget.
G. Director of the Harnett County Libraries requests permission to change the hours of
the Anderson Creek Library during the summer.
H. Approval of quote and recommendations for equipment to video and upload the
Board of Commissioners meetings to the internet.
I. Sheriff's Office requests permission to submit an application to the U.S. Department
of Justice for the BulletproofVest Partnership Grant. This grant will provide funds
for the Sheriff's Office to receive reimbursement for fifty percent of the cost of
bulletproof vests purchased for the next three years.
Page 1
J. Sheriffs Office requests permission to submit an application to the State Criminal
Alien Assistance Program. This program provides funds to partially reimburse
localities for the costs of incarcerating certain criminal aliens during a one year
period.
K. Sheriffs Office requests approval of resolution authorizing disposition of personal
property so they can transfer six (6) county owned vehicles to Central Carolina
Community College for training purposes.
L. Cooperative Extension requests adoption of the Resolution in Support of the Sale of
the assets ofTownsend/Omtron to a Bidder Interested in Operating the Facility.
M. Cooperative Extension requests permission to accept grant funding from the Harnett
Juvenile Crime Prevention Council in the amount of $33,662. This funding will
provide salary and benefit for a 4-H Program Assistant to coordinate the 4-H Teen
Court and At-Risk Youth Development Program. The grant requires a 10% match
and will be met with in-kind contributions.
N. JobLink requests permission to receive an additional $9,000 for Youth programs from
Triangle South Workforce Development ($4,000 for the Harnett County Youth
program and $5,000 for Sampson County Youth program)
0. Public Utilities requests approval of the West Central Transmission Project Ordinance
in the amount of$4,983,435 and Resolution. This project is needed to improve our
hydraulic ability to move water to this area of the County and will be financed
through a Drinking Water State Revolving Fund administered by NC DENR. It will
also be partially funded through HD DPU reserves.
P. Public Utilities requests approval of an engineering services agreement for Marziano
& McGougan PAin the amount of $350,000. This agreement is for the West Central
Transmission Project.
Q. Approval of Resolution Adopting an Agreement with Harnett County for the Sanford
Housing Authority to Manage and Control of all Operations of the County Section 8
Housing Program in Harnett County
R. County Engineer requests approval of the Central Carolina Holdings, LLC contract.
5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation
6. Appointments
7. North Harnett Property Rights Association's request that the County absorb the costs of
providing the hearing transcripts "as requested by the Writ of Certiorari filed with Harnett
County Superior Court", Jennifer Slusser, Senior Staff Attorney
8. Introduction of the new Director of the Harnett County Board of Elections, Chairman Walter
A. Massey, Sr.
9. Recognition of Mrs. Kimberly A. Honeycutt's Achievement of Becoming a Certified Local
Government Finance Officer
10. N.C. Forest Service Annual Report, Buren Fulmer, Harnett County Ranger
Page2
11. Sandhills Center Budget Request and Program Update, Victoria Whitt, Chief Executive
Officer
12. Resolution Approving the Proposed NC DOT 2012-2013 Secondary Roads Improvement
Program for Harnett County presented by Mr. LeeR. "Richie" Hines, Jr., PE, Resident
Engineer ofNC Department of Transportation
13. County Manager's report-Tommy Bums, County Manager
Public Health Activities Summary March 2013
Veterans Affairs Activities Report April2013
14. New Business
15. Closed Session
16. Recess to reconvene in special session to discuss the 2013/2014 proposed budget
Page 3
Agenda Item L/-A
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
April15, 2013
The Harnett County Board of Commissioners met in regular session on Monday, April 15, 2013,
in the Commissioners Meeting Room, County Administration Building, 1 02 East Front Street,
Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gary House, Vice Chairman
Beatrice B. Hill, Commissioner
Joe Miller, Commissioner
C. Gordon Springle, Commissioner
Tommy Burns, County Manager
Joseph Jeffries, Deputy County Manager
Tony Wilder, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Deputy Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Burgin called the meeting to order at 7:00pm. Commissioner Springle led the pledge
of allegiance. Commissioner Springle also led the invocation following a moment of silence for
the victims in Boston.
Superior Court Judge C. Winston Gilchrist administered the Oath of Office for the Harnett
County Manager to Mr. Tommy Burns. Mr. Burns addressed the Board and expressed his
appreciation for their confidence and support.
Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries
requested the addition of 1) IT Department's request to use the sole source purchasing option to
purchase GeoComm GeoLynx Sync Advanced Client for $18,965 from TriTech who provides
software maintenance and support to our Computer Aided Dispatch System (CAD); 2) proposed
priorities for Harnett County; and 3) an update on the airport rehab project. Commissioner Hill
moved to approve the agenda as amended. Commissioner Miller seconded the motion which
passed unanimously.
Vice Chairman House moved to approve the items listed on the consent agenda. Commissioner
Miller seconded the motion which passed unanimously.
1. Minutes: April 1, 2013 Regular Meeting
April 1, 2013 Special Session (budget)
March 18, 2013 Regular Meeting
January 7, 2013 Regular Meeting
April 15, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page1of6
2. Budget Amendments
335 Cooperative Extension
Code 110-7325-465.11-00 Salaries & Wages
110-7325-465.21-00 Group Insurance
110-7325-465.21-04 HAS
110-7325-465.21-05 Employee Clinic
110-7325-465.22-00 FICA
110-7325-465.23-00 Regular Retirement
110-7325-465.26-08 Workers Compensation
110-7325-465.25-10 Unemployment Benefits
110-7325-465.60-33 Materials & Supplies
110-0000-331.73-25 Assistance Project (CYTTAP)
344 WIA Youth Program
Code 234-7406-465.22-01 Participant FICA
234-7406-465.35-26 Other Participant Cost
234-7408-465.35-26 Other Participant Cost
234-0000-3 31.7 4-06 Sampson In School
234-0000-331.74-08 Sampson Out School
346 Highland Middle School Project CP1301
Code 331-8300-480.47-30 Construction
331-8300-480.47-62 Contingency
349 Transportation
Code 110-4650-410.74-74 Capital Outlay Equipment
110-0000-334.55-03 NC Transportation Capital
357 Airport Over Lay Zoning District CP1004
Code 398-8360-465.74-71 Land
398-8360-465.45-01 Construction
398-8360-465.45-30 Engineering
358 Planning Services
Code 110-7200-465.33-45 Contracted Services
110-0000-322.72-01 Cell Tower Fees
359 Cooperative Extension-Better Kid Care Training Grant
Code 110-7300-465.60-39 Other Materials
110-0000-331.73-05 Better Kid Care Training
360 Cooperative Extension
Code 110-7300-465.32-30 Family & Consumer Science
110-0000-344.11-00 Family & Consumer Science Revenue
25,500 increase
3,684 increase
700 increase
21 0 increase
1,951 increase
1 , 719 increase
394 increase
150 increase
63 increase
34,371 increase
112 decrease
180 increase
68 decrease
68 increase
68 decrease
779,312 increase
779,312 decrease
7,408 increase
7,408 increase
75,497 increase
34,3 70 increase
1 09,867 decrease
12,000 increase
12,000 increase
90 increase
90 increase
600 increase
600 increase
April15, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of6
362 Emergency Services
Code 110-5300-420.21-05 Emergency Management I EMPG Supp
110-0000-331.53-12 EMPG Supp
366 Cooperative Extension
Code 110-7300-465.32-30 Family Consumer Science
110-0000-344.11-00 Family Consumer Science
369 Health Department
Code 110-7600-441.11-00 Salaries & Fringes
11 0-7 600-441.21-00 Group Insurance
110-7600-441.21-05 Clinic
110-7600-441.22-00 FICA
110-7600-441.23-00 Retirement
110-7600-441.26-08 Worker's Comp
110-7600-441.32-26 Incentives
110-7600-441.64-25 Books & Publications
3. Tax refunds, rebates and releases (Attachment 1)
177 increase
177 increase
525 increase
525 increase
1,138 increase
143 increase
33 increase
88 increase
77 increase
11 increase
2,979 decrease
1,489 increase
4. Sheriffs Office requested permission to accept five (5) Kustom Signals Raptor RP-1
Radar units with Ka Band antennas and wired remotes. The estimated value of each unit
is $2,250. These units were awarded to the Harnett County Sheriffs Office under the
N.C. Governor's Highway Safety Program.
5. Sheriffs Office requested permission to contract with Advanced Imaging Systems for the
online gun permits applications. This will require the Sheriffs Office to begin accepting
credit card payments. Applicants will be charged a $3.00 processing fee by Advanced
Imaging per application (not permit) and the credit transaction (2.9%). There will be no
up-front cost for the County to join. The Sheriff's Office feels this program will be
beneficial to both the citizens ofHarnett County and the Sheriffs Office handling the gun
permit applications.
6. Sheriff's Office requested permission to sale or trade old weapons and designate the funds
received to purchase new weapons, weapon supplies and ammunition for training with
new weapons. The listed weapons include Sheriff's Office purchased weapons and seized
weapons turned over to the Sheriffs office with court orders provided.
7. Sheriff's Office requested permission to designate Motorola radio modems as surplus
property. These modems were used for 8 to 10 years to enable deputies to communicate
through the NC Department CJIN System but are no longer used. The Sheriffs Office
requests to donate these modems to other law enforcement agencies that still used this
type of equipment.
Apri115, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of6
8. Emergency Services, on behalf of Dunn Emergency Services, requested approval of a
budget amendment in the amount of$100,000 to include the Building
Addition/Renovation in the current fiscal year budget to prepare for construction to begin
in July 2013. Dunn Emergency Services Board of Directors have voted to proceed with a
building addition/renovation. The project has been included in their Capital Outlay Five
Year Plan for the last two years.
9. Cooperative Extension requested permission to accept grant funding from the ATV (All
Terrain Vehicle) Safety Institute in the amount of$2,630. Funds will allow for multi-
county ATV driving and riding safety day camps for a minimum of250 youth and for the
creation of A TV safety promotional items to include radio PSAs, brochures and news
articles.
10. County Engineer requested, on behalfofNC DOT, a construction easement to build a
traffic circle at the intersection of Powell & Ashe Avenue. NC DOT plans to lower the
grade in that area, which will disturb a section of the existing rail trail and given this is out
of the right-of-way, an easement is required.
11. Town of Lillington requested a five (5) year extension on the McKinney Parkway property
to construct Fire Station #2.
12. IT Department, E-911 Division, requested to use the sole source purchasing option to
purchase GeoComm GeoLynx Sync Advanced Client for $18,965 from TriTech who
provides software maintenance and support to our Computer Aided Dispatch System
(CAD). This cost is a 911 eligible expense and will be paid out of the Emergency
Telephone System Budget.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke.
Mr. Roberto Canales, P.E.-Coordinator of Strategic Initiatives with NC DOT, delivered a status
update on the I-95 Economic Assessment. Mr. Canales responded to questions from
commissioners noting tolls are planned every 10 miles which could potentially cost a car up to
$20 to travel the complete stretch. He noted the current cost to improve and widen I-95 is $4.5
Billion. Mr. Canales also recognized present NC DOT Board Member Ed Grannis, Division
Engineer Greg Bums, Project Manager Kristine O'Conner and Tracey C. Pittman.
In response to Senator Ronald Rabin's request, who is preparing for an upcoming meeting with
Governor McCrory; Mr. Jeffries distributed a memo proposing the top three priorities for Harnett
County as:
1) Project Glenwood to be funded as approved by the One NC Grant;
2) Support funding of new school construction. The majority of growth in our
County between 2006 and 2013 is a direct result of the Base Realignment and Closure
program; and
April15, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of6
3) Development ofthe U.S. 401 corridor in Harnett, Cumberland, and Wake Counties.
The project is currently funded for planning and environmental studies in the 2012-2018
STIP. We request funding for the right-of-way acquisition and construction.
Commissioner Springle moved to approve the priorities. Commissioner Miller seconded the
motion which passed unanimously.
Barry Blevins, Harnett Regional Jetport Administrator, updated the Board on the Airport
Rehabilitation Project. Mr. Blevins sought guidance from the Board as he has been approached
by a public safety organization, who maintains a presence at the airport, requesting that they be
allowed to fly out of the airport during construction. Mr. Blevins noted the project was designed
and sent out for bid based on being closed during construction. Three options to consider
following a meeting including the organization, county administration, engineers and legal staff
are:
1) Stay the course and close the airport for six weeks;
2) Allow the organization to land on the taxi way which would require FF A review; or
3) Try to adjust the construction schedule to allow the organization to land during
construction with the organization signing a waiver.
Mr. Blevins recognized that there are issues and complications to be addressed with Options 2 &
3. Mr. Blevins reported staffbelieves Option 1 is the safest option. Mr. Jeffries said Option 3
would include additional cost along with concerns regarding subcontractors on the ground.
Chairman Burgin asked Mr. Bums his thoughts give he has flown in and out of the airport. Mr.
Burns said there really are no good options; the rehab was designed for the airport to be closed
and any modifications have so many variables. The County also recognized the need to keep the
SBI at the Harnett Regional Jetport and hopes they will return following the improvements.
Commissioner Springle moved that we follow the original plan which is Option 1.
Commissioner Hill seconded the motion which passed unanimously. Commissioner Springle
then amended his motion, and Commissioner Miller's second remained, to add "Maintaining the
SBI presence at the Harnett County Regional Jetport" as the fourth priority for Harnett County to
be provided to Senator Rabin for his meeting with Governor McCrory.
Mr. Jeffries presented the following reports:
-March 2013 Veteran Affairs Activities Report
-March 2013 Planning Services Report
-Inter-departmental budget ordinance amendments
Mr. Jeffries also reminded commissioners of their upcoming special session scheduled for April
23, 2013, starting at 8:00am when they will continue budget discussions as well as meeting
jointly with the Harnett County Board of Education.
Mr. Burns, presented the Board with a 1 00-Day Plan of Action. Mr. Burns said the plan is a
broad approach with four main objectives including goals and expected outcomes. Mr. Bums
will share the plan with department heads the following day. Mr. Bums said it is a very general
list but you can put a lots of areas of concern and attention under that.
April 15, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of6
Vice Chairman House asked Mr. Burns to start working on insurance benefits for county
employees.
There was no new business or need for closed session.
Commissioner Hill moved to adjourn the meeting at 7:51 pm. Commissioner Springle seconded
the motion which passed unanimously.
Jim Burgin, Chairman Margaret Regina Wheeler, Clerk
Apri115, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of6
Date : 04/15/2013
·~pproved by the Harf'\ett .
tor.mty BoBrd vf Commisstonef'!i
:. -~-/ ~~
TO : HARNEIT COUNTY BOARD OF COMMISSIONERS
Approved By :J:L C /io C f-/S-)3
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
~AAuest No. .Name of Tax Payer ~ Status
ELLIOIT, MARTENE FERGUSON City(CI03) 47.89 Vehicle Titled to
293 E DOOLEY ST 0001977795-2011-2011-000000 141.28 Refund Taxpayer in Error
COATS, NC 27521
County 93.39 COATS, NC, 27521
2 JACOB, ERIN KATHLEEN City 0.00 Military Exemption 68 SAW GRASS CT 0001970686-2012-2012-000000 288.49 Refund BUNNLEVEL, NC 283238208 County 144.24 BUNNLEVEL, NC, 28323 -8208
3 PEAKE, JONATHAN GARY City 0.00 Military Exemption 102 STONECLIFF LN 0001879137-2011-2011-000000 59.86 Refund SANFORD, NC 273321666 County 59.86
SANFORD, NC, 27332 -1666
4 PEAKE, JONATHAN GARY City 0.00 Military Exemption
102 STONECLIFF LN 0001879137-2012-2012-000000 58.85 Refund SANFORD, NC 273321666 County 58.85
SANFORD, NC, 27332-1666
5 PEAKE, JONATHAN GARY City 0.00 Military Exemption
PEAKE, MELISSA KAY 0002003922-2012-2012-000000 108.77 Refund 102 STONECLIFF LN County 108.76
SANFORD, NC, 27332-1666
6 PEAKE, MELISSA KAY City 0.00 Military Exemption
PEAKE, JONATHAN GARY 0001882670-2011-2011-000000 117.66 Refund 102 STONE CLIFF LN County 117.66
SANFORD, NC, 27332-1666
7 PEAKE, MELISSA KAY City 0.00 Military Exemption
PEAKE, JONATHAN GARY 0001882670-2012-2012-000000 106.14 Refund 102 STONE CLIFF LN County 106.14
SANFORD, NC, 27332-1666
8 WILKERSON, ROBERT LEE City 0.00 Value Decrease
6357 NC 210 N 0001971532-2012-2012-000000 23.43 Refund
ANGIER, NC, 27501 -7056 County 23.43
WM. A. TONY WILDER City Total 47.89
Revenue Administrator County Total 712.33
Total to be 760.22 Refunded
CC:
WM. A. TONY WILDER
~---.-----··-'-·--·-·· ~
;(\.;-,prov.;::ri by tho Harnett ·
{;oq1ty 8 o<J rd uf Commissioner!;'
Date: 04/15/2013 Approved By:. ________ _
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
No. N~me ot TaxFiayer"
TLMG LLC
1360 TILGHMAN ROAD
DUNN NC, 28334 -DODO
WM. A. TONY WILDER
Revenue Administrator
CC:
WM. A. TONY WILDER
0000045856-2011-2011-000000
City(CI05) 175.34
County 347.70
City Total
County
Total
Total to
be
Refunded
523.04 Refund
175.34
347.70
523.04
No home on
lot
Agenda Item 1../-l3
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Tax Department budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4500-410.33-45 Contracted Services 64,162.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-311.10-00 Ad Valorem Taxes 64,162.00
EXPLANATION:
To pay County Tax Services, Inc., 30% contingency fee of the amount of discovered taxes.
APPROVALS:
Jwfu/~ 'i/t>-/t3
Department Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Clerk to the Board
,2013.
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by rhe Governing Boord of the Counly of Hornell. Norlh Caro:ino. +hot !he follow:ng amendment be
m"J de 1o tl-)e annual ovdget ordlr"!O'lce for the fisc a! year endirg Jur.e 30 201 3 ·
Section 1. To amend the H;ghiand Middle School Project CP 1301 Fund 331, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
33] -8300-480-90-i 0 General Fund $20,000 00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
33 1 -0000-31 4-50-00 Sales Tax $20,000
EXPLANATION: To budget sales tax for the Highland Middle School Project. These funds will be moved
from the projecl ro the General Fund at the close of the project. The funds will be used
to pay on Debt QSCB 2012
APPROVALS:
(l~?.o.fhH-ll-13 ~ra~ance
& Accounl,ng Spec1al1st
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ __
Margaret Regina Daniel.
Clerk to the Board
Jim Burgin, Chairrr'an
Harnett County Board of Comm
i
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Ca;olina, that the following amendment be
mode to the annual budget ordinance for tne fiscai year ending June 30, 2013:
Section l, To amend the GOOD HOPE MENTAL HEALTH RENOVATION Project CP 1005, the appropriations
are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
323-8300-44 l-90-1 0 Other Financinq-Genera: Fund $166,470
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
323-0000-356-7 6-90 Reimbursement/Good Hope-Engineering $166,314
323-0000-361-10-00 Interest Earned $156
EXPLANATION: To budget funds from Good Hope Hospital for reimbursement of engineering expenses on the
Good Hope Project. These fund will reimburse the General Funds for upfront cost. To budget interest earned.
APPROVALS:
c Q_ ~ 4,13·-\~ r:.aec!l:tts Financef
Accounting Specwlist
~+l15l>-H3
tc
Finance Officer (date)
section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer far their direction.
Adopted ____________________________________ _
Margaret Regina Daniel,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Boord of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Hornell, North Carolina, tho! the following amendment
be mooe tc ll"e or:nuai budge: ordinance for the fiscal year end;r.g June 30, 2013:
Section 1. To amend the Transportation Facility Design Project budget CP0306, the appropriations
are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
312-8300-410-46-01 Residual Equity Transfer 5,172
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
31 2-0000-31 4-50-00 Soles Tax 5,172
EXPLANATION:
To budget sales tax for the Transportation Facilit) Design Project.
APPROVALS:
Q~£;)~~
Accounting Specialist
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted ______________________________ ___
Margaret ~egina Wheeler.
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Co~m
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Caro!ina. that the following amendment be
made ro the o!lnua! budget ordinance for the fiscai year ending June 30, 2013:
Section l. To amend the AIRPORT OVER LAY ZONING DISTRICT CP1 004, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
398-8360-465-46-0 l Residual Equity $30
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
398-0000-361-l 0-00 Interest $30
EXPlANATION: To budget interest earned for the Airport Overlay Zoning 2009 Vision 100 Grant
36237.25.11.1
APPROVAlS:
Q~ ~aib 4-ll-1~
Department Head (date)
~t·o;l.,..,>
1nance Officer (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett. North Carolina, that the following amendment be
mode to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the CAMPO Project, the appropriations are to be changed as follows:
C,.91od.o
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
324-8300-465-46-0 l Residual Equity Transfer $30
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
324-0000-36 1 -1 0-00 Interest $30
EXPlANATION: To budget interest earned on the CAMPO Project
APPROVAlS:
~~~~~"
1nance Off1cer (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina Daniel,
Clerk to the Boord
Jim Burgin, Chairman
Harnett County Boord of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County cf Harnett, North Carolina. that the following amendment be
mode to the annual budget ordinance for the fiscal year ending June 30. 2013:
Section 1. To amend the State Aid to Airports for Storm Water Pollution and Spill Prevention 2011 CP1202,
the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
359-8300-465-46-01 Residual Equity $2
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
359-0000-361-10-00 Interest 2
EXPLANATION: To budget interest earned
APPROVALS:
Can..... ~ .. als tl--H-I~
\ L
Project 1 Grants Finance &
Accounting Specialist
~~n
Finance Officer (date)
cha &n.wt. 4/tbf73
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina Daniel,
Clerk to the Board
Jim Burgin, Chairman
Harnett Count·1 Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budge! ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Regional Jetport 2011 Vision 100 Hanger Development CP1201 , the appropriations
are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
358-8300-465-46-01 Residual Equity Transfer $1
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
358-0000-36 1-1 0-00 Interest Earned $1
EXPLANATION: To budget interest earned and to budget residual equity to close project.
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ __
Margaret Regina Daniel,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be
mode to the annual budge: ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Public Utilities Fund, Buffalo Lakes Road & Wild Horse WW Ext Project PU0802 the
appropriations are to be changed as follows::
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
571-9100-431-46-01 Residual Equity $19,147
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
571 -0000-361-10-00 Interest $967
5 71 -0000-31 4-30-00 Sales Tax $18,180
EXPLANATION: To budget sales tax and interest for the Buffalo Lakes Road & Wild Horse WW Ext.
APPROVALS:
Section 2. Copies of this budget am~ndment shall be furnished to the Clerk to the Boord, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina Daniel,
Clerk to the Boord
Jim Burgin, Chairman
Harnett County Board of Cornrn
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Goverr.h:g Boord of the County of Harnett, North Carolina, that the following amendment be
made to the a'mual buaget orainance for the fiscal year ending June 30, 2013:
Section l. To amend the Public Utilities Fund. Eos~ Central Wo+er Improvements PU0703, the appropriations
are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
567-9100-431-45-70 Interest DurinQ Construction $114,913
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
56 7-0000-314-50-00 Soles Tax $113,866
56 7-0000-36 1-1 0-00 Interest $1.047
EXPLANATION: TO budget soles tax and interest earned for the East Central Water Improvements Project.
APPROVALS:
c..~ (b 4--~-[::) Proje~onts Finance &
Accounting Speciolisr
~aL~7/I>
County Manager (date)
Section 2. Copies of this budget amendmeAt shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margare! Regina Wreeler.
Clerk to the Board
Jim Burgin. Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by Ire Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budge: ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the South Central Wastewater Project PU 1001 ,Public Utilities Departmer~t, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
5 73-91 00-431-45-22 Issuance $60,325
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
573-0000-314-50-00 Sales Tax $59,096
5 73-0000-36 1-1 0-00 Interest $1,229
EXPLANATION: Budget Interest and Soles Tax for the South Central Waste Water Project Phose 1 B-1
APPROVALS:
ClLtp~ 4-ILe.-1~
8eportment I lead (dalel
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina V/heeler,
Clerk to the Boord
Jim Burgin, Chairman
Harnett County Boord of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2012:
Section 1. To amend the Public Utilities, Erwin WW Improvements PU0604, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE
564-9100-431-45-70 Interest During Construction $195,059
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
564-0000-31 4-50-00 Soles Tax $193,044
564-0000-361-1 0-00 Interest $2,015
EXPLANATION:To budget soles tax and interest earned for the Erwin WW Improvements Project
APPROVALS:
C.~ ~ Lf-/(o -1.3
f-'rojeGfJGrOnts t-1nonce
& Accounting Specialist
~~
Finance Officer (dote)
;he k Y/l'it3
County Manager {dote)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ ___
Margaret Regina Wheeler,
Clerk to the Boord
Jim Burgin, Chairman
Harnett County Boord of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Public Utilities Fund , PU0704 Ft. Bragg WS&WW Project appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
568-9100-431-33-48 American Water $446,088
568-91 00-431-46-01 Residual Equity $709,276
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
5 68-0000-31 4-50-00 Sales Tax _11 '147,599
568-0000-356-90-02 Miscellaneous $1,165
568-0000-356-91-02 PWC Transition
568-0000-361-10-00 Interest $6,600
568-0000-356-91-02 Fort Braqq/US GOV
EXPLANATION: To budget Sales Tax and Interest, Misc. for the Ft. Bragg WS&WW Treatment Project.
APPROVALS:
tJ tt-( 1---l J
Depariment Head (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the follow'ng amendment be
mace to :he 0;1m.al budget ordinoGce for the fisco1 year ending June 30. 2013:
Section 1. To amend the Public Utilities Brightwater Infrastructure Project PUl 003, the appropriations are to
be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
57 5-91 00-43 1 -45-80 Contin~ency $22,925
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
57 5-0000-361-l 0-00 interest l, 150
57 5-0000-314-50-00 Sales Tax 21,775
EXPLANATION: To budget interest & sales tax for the Brightwater Infrastructure Development Project.
APPROVALS:
CC\i=LJ ~~s '-t-lG~,J"O
Projects/"Grants Finance
& Accounting Specialist
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Boord, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina \!/hee:er,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Boord of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by tf-)e Governing Boord of the County of Harnett, North Carolina, that the following amendmenl be
moae to I he or~nuol budge~ ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the South Central Wastewater Project PU1002 .Public Utilities Deportmel't, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
57 4-9100-431-45-22 Issuance Cost $21,400
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
57 4-0000-314-50-00 Sales Tax $21.200
57 4-0000-361-10-00 Interest _1200
Explanation:
To budget interest and sales tax for the SCWW Phase 1 B-2 Project
APPROVALS:
S:~i~~~~-13
Accounting Specialist
~'2'? 2J,./13 ~ u_
Finance Officer (date)
/yK&__4~~3
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the F1nance Officer for their direction.
Adopted __________________________________ ___
Margaret Regina Daniel.
Clerk to 'he Board
Jim Burgin, Chairman
Harnett County Board of Cornm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be
mode to the annual budget ordinance for the fiscal year ending June 30, 2013
Section 1. To amend the Public Utilities South Central Wastewater Phase 1 C-1 Project PU 1 005, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
577-9 i 00-431-45-22 !ssuonce Cost $9,293
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
57 I -0000-314-50-00 Soles Tax $9,273
577-0000-361-10-00 Interest $20
EXPLANATION: To budget interest and sales tax for the South Central Waste Water Phase 1 C-1 Project
APPROVALS:
l2art? ~tLJ-15-13
Projects/Grants F1n ce
& Accounting Specialist
~/M~h/13 I
Finance Officer (date)
J!?!!~ Lf/u/e
County Manager (dote)
section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Offcer for their direction.
Adopted ____________________________________ ___
/v1argaret Regina Wheeler,
Clerk to *he Board
Jim Burgin, Chairman
Harnett County Board of Comm
Apr22130241p Hamett-Sampson WIA 910 590-2968
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the CountyofHarnett, North Carolina) That the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
2347406-465.58-14 Staff Travel 750.00
234-7406-465.35-26 Other Participant Cost 1,750.00
234-7 408-465.35.26 Other Participant Cost 1,750.00
234-7408-465.58-14 Staff Travel 750.00
Total 5,000.00
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
234-0000-331.74-06 Sampson lnschool 2,500.00
234-0000-331.74-08 Sampson Outschool 2,500.00
Total 5,000.00
EXPLANATION: Additional $5,000 received far Triangle South Workforce Development.
Section 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this _____ _ day of __________________ _
p.2
AMOUNT
DECREASE
0.00
AMOUNT
DECREASE
0.00
Margaret Regina Daniel,
Interim Clerk to the Board
T;mothy B. McNeill, Chairman
Harnet County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 201.3:
Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7405-465.32-26 Incentives 400
234-7407-465.12-02 Participant Wages 3100
234-7407-465.32-26 Incentives 500
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-0000-331-74-07 Out -School 3600
234-0000-331-7 4-05 In-School 400
EXPLANATION: Additional $4000.00 received from Triangle South Workforce Development
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Timothy B. McNeill, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Library Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-8100-450.32-78 Special Programs 325
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-353.81-05 LIBRARY/ FRIE'NDS OF THE LIBRARY 325
EXPLANATION: To budget donation funds received from The Friends of the Library for the Summer Reading
Program.
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Timothy B. McNeill, Chairman
Harnett County Board of Commissioners
400h
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal yea: ending June 30, 2013:
Section 1. To amend the Emergency Services Building Renovation Project CP1 001, the appropriations are to
be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
396-8300-420-46-01 Residual Equity 5
39 6-8300-4 20-4 5-20 Legal 1
39 6-8300-420-45-33 Materials & Supplies 1
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
396-0000-314-50-00 Sales Tax 1
396-0000-361-10-00 Interest 2
EXPLANATION: To budget residual Equity to close the Emergency Service Building Renovation Project.
APPROVALS:
b/{~ 't/2~/;.i
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Comm
·~o~b
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
580-0000-354-01-00 Other revenues/sale of other assets $ 30,000.00
580-6600-461-7 4-7 4 Capital Outlay/Equipment $ 30,000.00
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: To purchase compactor for use at landfill
APPROVALS:
section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted __________________________________ __
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Comm
qosb
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7399-465-32-32 Community Rural Development 3,365
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-344-13-00 Community Rural Development-Revenue 3,365
EXPLANATION: APPROVALS: To reduce budget due to not receiving additional funds for the Community and
Department H~n v. ~(:., Fi#r (date) .:7'";;oln'tv Manager (date)
RuraiDevelopme~~-pr gra. o?i . 4.~ L(C~ r!zs)!3
11'11/f_:; 'T ·J. .J -j J
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Emergency Telephone System Fund, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
240-5900-420.7 4-7 4 Capital Outlay-Equipment $90,000
240-5900-420.30-04 Professional Services $3,000
240-5900-420.33-45 Contracted Services $17,000
240-5900-420.41-11 Telecommunication & Postage $25,000
240-5900-420.43-16 Maintenance & Repair $20,000
240-5900-420.58-01 Training & Meetings $9,000
240-5900-420.58-14 Travel Admin $5,000
240-5900-420.60-33 Materials & Supplies $11,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
EXPLANATION: Transfer of funds needed to purchase the following Capital Outlay items: (1) Trimble GPS
"$12,386.00" -this item will replace/upgrade the existing GPS that is broken. (2} Alpha-Numeric Paging System
"$71,822.86"-this item is part of the Paging System Upgrade Project, this item will enhance our ISO fire rating.
(3) Dispatch Console Workstations "$61,829.55"-this item will replace the consoles that were purchased in
1998, this is needed because some of the consoles are broken and not functioning properly.
APPROVALS:
Department Head (date)
4--J-5·'1') L(-3o-t3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
Acting Clerk to the Board
12013.
Timothy B. McNeill, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be
made to the onnuai budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Capitol Project. Johnsonville Elementary School CP0907 Fund 321. the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
321 -8300-480-45-25 Sewer $75,526
321-8300-480-45-30 Engineering $28,839
321 -8300-480-45-33 Materials & Supplies $24,926
321 -8300-480-45-20 Architect Fees $1
321-8300-480-46-01 Residual Equity $51.721
321 -8300-480-90-1 0 General Fund $109,293
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
321 -0000-3 14-50-00 Sales Tax $16,133
321 -0000-36 1-1 0-00 Interest $45
321-0000-361-50-00 First Citizen $15,544
EXPLANATION: To budget funds for residual equity transfer to close the Johnsonville Elementary School Project. These funds
remaining for COPS 2009 will be transferred to the General Fund to pay debt.
APPROVALS:
r·yd~
County Manager (date) l../-3 0 -( 3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the
Finance Officer for their direction.
Adopted this ____ of ________ 20 13.
Margaret Regina Wheeler,
Inter-Clerk to the Boord
Jim Burgin, Chairman
Harnett County Boord of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the
Section 1. To amend the Johnsonville Elementary School Project, CP0906, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-378-00-00 Residual Equity $51,721
11 0-0000-399-00-00 Fund Balance $51,721
EXPLANATION: To budget residual equity for the close of the Johnsonville Elementary School
Project. These funds will be used to pay for the 2009 COPS Debt For the project.
APPROVALS:
,. -.J. "'h' .J
once Officer (date)
~;f~ i.;-30-13
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina,
that the following amendment be made to the annual budget ordinance for the fiscal
year ending June 30, 2013:
Section 1. To amend the Harnett Central High School Project, CP0906
, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
320-8300-480-45-21 Architect Fees $1,500
320-8300-480-45-40 Enoineerinq $1 500
320-8300-480-90-10 General Fund $52 454
320-8300-480-45-01 Construction $1
320-8300-480-45-20 Legal $1
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
320-0000-31 4-50-00 Sales Tax $12 806
320-0000-361-10-00 Interest $80
320-0000-36 1 -50-00 US Bank IFCl Interest $39 566
EXPLANATION: To budget funds for residual equity for the close of the project.
APPROVALS:
Q OJc~t:,¥~
Projects/G ants Finance &
Accounting Specialist · once Officer (date)
'/ol-~ .;J
~~'-{-3o-g
County Manager (dote)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the
Board, and to the Budget Officer and the Finance Officer for their direction.
Adopted ____________________ __
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin , Chairman
Harnett County Boord of Comm
~I\ 6
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina,
that the following amendment be made to the annual budget ordinance for the fiscal
year ending June 30, 2013:
Section 1. To amend the General Fund, the appropriations are to be
changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-378-00-00 Residual Eauitv $52 454
110-0000-399-00-00 Fund Balance $52 454
EXPLANATION: To budget residual equity for the close of the Harnett Central School
Project. These funds will be used to pay for the 2009 COPS Debt For the project.
APPROVALS:
· Q '1·2(.1.., ~,L( ~ N~ l/·3a-t3
Projects Grants Finance & . .
Accounting Specialist F1 nee Off1cer (date) County Manager (date)
cr-<~-<j.;.)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the
Boord, and to the Budget Officer and the Finance Officer for their direction.
Adopted-----------
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin , Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Planning Services Department, the appropriations are to be changed as
follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-7200-465.33-45 Contracted Services 18,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-322.72-01 Cell Tower Fees 18,000
EXPLANATION: Additional Cell Tower Applications received and includes a projection of 4 more apps.
Request funds be moved from revenue received to expenditures in order to pay consultant analysis fees.
APPROVALS:
~==Cj-3tr/.?
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
James A. Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Administration Department, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-4150-410.11-00 Salaries & Wages $108,725
110-4150-410.11-11 Car Allowance $4,000
110-4150-410.21-00 Group Insurance $3,500
110-4150.410.22-00 FICA Tax Expense $4,640
110-4150.410.23-00 Retirement $7,034
110-7200-465.11-00 Salaries & Wages $50,000
110-7200-465.21-00 Group Insurance $3,000
110-7200-465.22-00 FICA Tax Expense $10,000
110-7200-410.23-00 Retirement $8,000
110-7200-465.26-08 Worker's Compensation $1,000
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
110-0000-399.00-00 Fund Balance Appropriated $55,899
EXPLANATION: To increase Fund Balance Appropriated to budget funds needed to cover salaries for the
remainder of the fiscal year.
APPROVALS:
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
mode to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Public Utilities South Central Wastewater Phase lC-2 Project PU1005, the
appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
578-9100-431-45-22 Issuance Cost $2,020
578-9100-431-45-70 Interest DurinQ Construction $9,065
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
578-0000-314-50-00 Sales Tax $9,500
578-000-361-10-00 Interest $30
578-0000-361-90-03 NC Cash ManaQement $1,560
EXPLANATION: To budget sales tax and interest for the SCWW Project Phase 1 C-2
APPROVALS:
c ·~ f\ .crt.~ t"'E2\lv4-IS-I o
p roj edsf mntsFifl6 n c e
& Accounting Specialist
/{Sjpla,.ll~ ?on I
Finance Officer (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted ____________________________________ _
Margaret Regina Daniel,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Comm
41/ b
Agenda Item 1-f-C --'--~--
Date: 05/06/2013 Approved By :
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
BLUFF TRUST City 0.00 Value Decrease
25 E 94TH ST APT 5 0000053489-2009-2009-000000 415.55 Refund
NEWYORK NY, 10120-1905 County 415.55
2 BLUFF TRUST City 0.00 Value Decrease
25 E 94TH ST APT 5 0000053489-2010-2010-000000 415.55 Refund
NEW YORK NY, 10120-1905 County 415.55
3 BYRD FASTENERS & SUPPLY City() 24.13 Situs Change
PO BOX 1783 0001585571-2012-2012-000001 24.20 Refund
DUNN, NC, 28335-1783 County 0.07
4 ELMORE, JAMES COLBY Crty() 34.84 Situs Change
40 FARMRIDGE CT 0001138457-2012-2010-000000 34.84 Refund
ANGIER, NC, 27501 -6473 County 0.00
5 ELMORE, JAMES COLBY City() 30.76 Situs Change
40 FARMRIDGE CT 0001656900-2012-2010-000000 30.76 Refund
ANGIER, NC, 27501 -6473 County 0.00
6 ELMORE, JAMES COLBY City() 30.55 Situs Change
40 FARMRIDGE CT 0001656900-2012-2011-000000 30.55 Refund
ANGIER, NC, 27501 -6473 County 0.00
7 ELMORE, JAMES COLBY City() 32.83 Situs Change
ELMORE, KIMBERLY BECKER 0001773692-2012-2010-000000 32.83 Refund 40 FARMRIDGE CT County 0.00
ANGIER, NC, 27501 -6473
8 ELMORE, JAMES COLBY City() 29.06 Situs Change
ELMORE, KIMBERLY BECKER 0001773692-2012-2011-000000 29.06 Refund 40 FARMRIDGE CT County 0.00
ANGIER, NC, 27501 -6473
9 ELMORE, JAMES COLBY City() 26.15 Situs Change
ELMORE, KIMBERLY BECKER 0001773692-2012-2012-000001 26.15 Refund 40 FARMRIDGE CT County 0.00
ANGIER, NC, 27501 -6473
10 ELMORE, JAMES COLBY City() 35.16 Situs Change
40 FARMRIDGE CT 0001858183-2012-2010-000000 35.16 Refund
ANGIER, NC, 27501 -6473 County 0.00
11 JOHNSON, WENDY Refunded in
425 HIDDEN ACRE LANE order to correct
LILLINGTON NC 275460000 City 0.00 billing. Removed
LILLINGTON NC, 27546-0000 0000027878-2010-2010-000000 260.64 Refund one solid waste
fee
County 260.64
12 JOHNSON, WENDY Refunded in
425 HIDDEN ACRE LANE order to correct
LILLINGTON NC, 27546 -0000 City 0.00 billing. Removed
0000027878-2012-2012-000000 70.00 Refund one solid waste
fee
County 70.00
13 NEW VISIONS INC City(CI05) 1.91 Business Closed
109 S ELLIS AVENUE 0000039410-2012-2012-110000 5.12 Refund DUNN, NC 28334 County 3.21
DUNN, NC, 28334
14 TVRTKOVIC, ADNAN City 0.00 Military
292 REMINGTON HL 0002007817-2012-2012-000000 193.91 Refund Exemption
BUNNLEVEL, NC, 28323-9147 County 193.91
15 TVRTKOVIC, ADNAN
292 REMINGTON HL
0002081185-2012-2012-000000
City 0.00 Military
BUNNLEVEL, NC, 28323-9147 132.75 Refund Exemption
County 132.75
16 WHEELER, WADE ANTHONY
63 COLONIST PL City 0.00 Military
CAMERON, NC 283264023 0002074224-2012-2012-000000 230.84 Refund Exemption
CAMERON, NC, 28326-4023 County 230.84
WM. A. TONY WILDER City Total 245.39
Revenue Administrator County 1,722.52 Total
Total to
be 1,967.91
Refunded
CC:
WM. A TONY WILDER
Date : 05/06/2013
Approved By=---------
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
BLUFF TRUST City 25 E 94TH ST APT 5
NEW YORK NY, 1 0120 -1905 0000053489-2008-2008-000000
County
2 BLUFF TRUST City 25 E 94TH ST APT 5 0000053489-2011-2011-000000 NEW YORK NY, 10120 -1905 County
3 BLUFF TRUST City 25 E 94TH ST APT 5 0000053489-2012-2012-000000 NEW YORK NY, 10120 -1905 County
WM. A. TONY WILDER
Revenue Administrator
CC:
WM. A. TONY WILDER
0.00
522.52
0.00
533.32
0.00
514.90
City Total
County
Total
Total to be
Refunded
522.52 Refund
533_32 Refund
514.90 Refund
0.00
1,570.74
1,570.74
Value
Decrease
Value
Decrease
Value
Decrease
Board Meeting
Agenda Item
Agenda Item 4-D
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Dispatch Console Workstations
REQUESTED BY: IT Department (E-911 Division)
REQUEST:
To purchase Dispatch Console Workstations from Russ Bassett for $61,829.55 using sole
source. This purchase will replace 4 consoles that were purchased in 1998, this is needed
because some of the consoles are broken and not functioning properly. Currently there are 2
Russ Bassett consoles in our center, this purchase will make all consoles the same. This is a
911 eligible expense and will be paid out of the Emergency Telephone System Budget (Fund
240) account number 240-5900-420.74-74.
COUNTY MANAGER'S RECOMMENDATION:
S: \BOC\agendaforrn20 13-0506-A1pha-Numeric-Paging.doc Page 1 of1
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c
h
a
r
g
e
s
,
th
e
fi
n
a
l
fr
e
i
g
h
t
wi
l
l
be re-quoted at the time the order is pl
a
c
e
d
.
$
82
.
7
2
$
$
12
9
.
2
5
$
$
20
6
.
8
0
$
$
77
.
5
5
$
$
16
0
.
2
7
$
$
90
.
4
8
$
$
21
7
.
1
4
$
$
77
5
.
5
0
$
$
23
2
.
6
5
$
$
23
7
.
8
2
$
$
31
.
0
2
$
Pr
o
d
u
c
t
To
t
a
l
:
$
Pr
i
c
e
do
e
s
no
t
in
c
l
u
d
e
ap
p
l
i
c
a
b
l
e
sa
l
e
s
ta
x
+
Fr
e
i
g
h
t
Es
t
i
m
a
t
e
:
$
Ru
s
s
Ba
s
s
e
t
t
St
d
In
s
t
a
l
l
a
t
i
o
n
:
$
To
t
a
l
Du
e
$
82
.
7
2
12
9
.
2
5
20
6
.
8
0
77
.
5
5
32
0
.
5
4
90
.
4
8
21
7
.
1
4
77
5
.
5
0
69
7
.
9
5
23
7
.
8
2
62
.
0
4
48
,
8
7
9
.
5
5
6,
8
5
0
.
0
0
6,
1
0
0
.
0
0
61
,
8
2
9
.
5
5
PROJECT#: HS-246-03
Op
t
i
o
n
:
1
REVISION: A PROJECT NAME: Harnett Coun
t
y
E9
1
1
Co
m
m
u
n
c
a
i
t
i
o
n
s
ru
s
s
b
a
s
s
e
t
t
81
8
9
By
r
o
n
Ro
a
d
Wh
i
t
t
i
e
r
.
CA
90
6
0
6
Te
l
:
80
0
.
3
5
0
.
3
4
4
5
Fa
x
:
56
2
.
6
9
8
.
8
9
7
2
ww
w
.
r
u
s
s
b
a
s
s
e
t
t
.
c
o
m
Any drawing submitted to the Clie
n
t
un
d
e
r
th
i
s
Qu
o
t
a
t
i
o
n
mu
s
t
be
si
g
n
e
d
-
o
f
f
as
"a
p
p
r
o
v
e
d
fo
r
ma
n
u
f
a
c
t
u
r
e
"
an
d
re
t
u
r
n
e
d
wi
t
h
ap
p
l
i
c
a
b
l
e
pu
r
c
h
a
s
e
or
d
e
r
.
Drawing REVISION level must match
Qu
o
t
e
RE
V
I
S
I
O
N
le
v
e
l
.
A signed, completed delivery and
in
s
t
a
l
l
a
t
i
o
n
ch
e
c
k
l
i
s
t
an
d
pu
r
c
h
a
s
e
or
d
e
r
is
re
q
u
i
r
e
d
to
pr
e
v
e
n
t
an
y
is
s
u
e
s
a
t
ti
m
e
of
de
l
i
v
e
r
y
an
d
in
s
t
a
l
l
a
t
i
o
n
.
Any unique requirements encounte
r
e
d
at
ti
m
e
of
de
l
i
v
e
r
y
an
d
in
s
t
a
l
l
a
t
i
o
n
no
t
co
v
e
r
e
d
on
th
e
in
s
t
a
l
l
a
t
i
o
n
ch
e
c
k
l
i
s
t
wi
l
l
be
in
v
o
i
c
e
d
a
t
cost in addition to the charges quo
t
e
d
he
r
e
i
n
.
Russ Bassett ships your products usin
g
ou
r
"S
a
f
e
Sh
i
p
"
pr
o
g
r
a
m
.
Th
e
pr
o
g
r
a
m
si
m
p
l
y
st
a
t
e
s
th
a
t
we
gu
a
r
a
n
t
e
e
yo
u
r
pr
o
d
u
c
t
s
wi
l
l
ar
r
i
v
e
da
m
a
g
e
fr
e
e
an
y
w
h
e
r
e
in the 48 contiguous United States.
If
da
m
a
g
e
sh
o
u
l
d
oc
c
u
r
,
no
t
i
f
y
cu
s
t
o
m
e
r
se
r
v
i
c
e
an
d
Ru
s
s
Ba
s
s
e
t
t
wi
l
l
ru
s
h
a
re
p
l
a
c
e
m
e
n
t
pa
r
t
or
un
i
t
an
d
pi
c
k
up
th
e
damaged product. Due to the custom nature of our pr
o
d
u
c
t
s
,
Ru
s
s
Ba
s
s
e
t
t
re
c
o
m
m
e
n
d
s
us
i
n
g
on
l
y
Ce
r
t
i
f
i
e
d
Ru
s
s
Ba
s
s
e
t
t
In
s
t
a
l
l
e
r
s
.
Sen
d
to
:
Ru
s
s
Ba
s
s
e
t
t
Co
r
p
o
r
a
t
i
o
n
At
t
n
:
Cu
s
t
o
m
e
r
Se
r
v
i
c
e
81
8
9
By
r
o
n
Ro
a
d
Wh
i
t
t
i
e
r
,
CA
90
6
0
6
Fa
x
to
:
(5
6
2
)
44
7
-
2
2
2
9
Purchase orders must include the fo
l
l
o
w
i
n
g
in
f
o
r
m
a
t
i
o
n
to
pr
o
c
e
s
s
wi
t
h
Ru
s
s
Ba
s
s
e
t
t
:
Sold to, Ship to. Order Date, Reque
s
t
e
d
De
l
i
v
e
r
y
/
I
n
s
t
a
l
l
Da
t
e
,
PO
Nu
m
b
e
r
,
Qu
a
n
t
i
f
y
,
Fu
l
l
Mo
d
e
l
Nu
m
b
e
r
s
&
To
t
a
l
.
All purchase orders must also accom
p
a
n
y
th
e
fo
l
l
o
w
i
n
g
do
c
u
m
e
n
t
s
to
b
e
co
n
s
i
d
e
r
e
d
a
co
m
p
l
e
t
e
or
d
e
r
:
Signed drawing noting console and
wo
r
k
su
r
f
a
c
e
co
l
o
r
s
an
d
/
o
r
ca
b
i
n
e
t
co
l
o
r
,
si
g
n
e
d
qu
o
t
a
t
i
o
n
,
&
in
s
t
a
l
l
a
t
i
o
n
ch
e
c
k
l
i
s
t
.
Quote is Valid for 90 days from date
of
is
s
u
e
;
an
d
,
ma
y
on
l
y
be
ex
t
e
n
d
e
d
in
wr
i
t
i
n
g
by
Ru
s
s
Ba
s
s
e
t
t
.
Normal payment terms subject to ap
p
r
o
v
e
d
cr
e
d
i
t
.
Orders under $1 00,000; 90% net 30 days after shipment 10% due after final sign-off Orders over $1 00,000; 15% deposit due with order 75% due 30 days after material de
l
i
v
e
r
e
d
to
jo
b
s
i
t
e
10% due after final sign-off
PROJECT#: H~·246·03
Op
t
i
o
n
:
1
REVISION: A PROJECT NAME: Harnett Coun
t
y
E9
1
1
Co
m
m
u
n
c
a
i
t
i
o
n
s
For the products covered under thi
s
pr
o
p
o
s
a
l
is
ei
g
h
t
(8
)
we
e
k
s
MO
(A
f
t
e
r
Ac
c
e
p
t
a
n
c
e
of
Or
d
e
r
)
.
ru
s
s
b
a
s
s
e
t
t
81
8
9
By
r
o
n
Ro
a
d
Wh
i
t
t
i
e
r
,
CA
90
6
0
6
Te
l
:
80
0
.
3
5
0
.
3
4
4
5
Fa
x
:
56
2
.
6
9
8
.
8
9
7
2
ww
w
.
r
u
s
s
b
a
s
s
e
t
t
.
c
o
m
Incomplete Purchase Orders may de
l
a
y
th
e
sh
i
p
da
t
e
;
ac
t
u
a
l
da
t
e
wi
l
l
be
co
n
f
i
r
m
e
d
on
wr
i
t
t
e
n
Or
d
e
r
Ac
k
n
o
w
l
e
d
g
e
m
e
n
t
.
Russ Bassett Corporation warrants to
th
e
or
i
g
i
n
a
l
cu
s
t
o
m
e
r
th
a
t
al
l
De
s
i
e
n
c
e
ma
n
u
f
a
c
t
u
r
e
d
pr
o
d
u
c
t
s
as
qu
o
t
e
d
or
pr
o
p
o
s
e
d
wi
l
l
b
e
fr
e
e
fr
o
m
de
f
e
c
t
s
in
ma
t
e
r
i
a
l
s
an
d
workmanship for the following warr
a
n
t
y
pe
r
i
o
d
:
1. limited lifetime Warranty for Ru
s
s
Ba
s
s
e
t
t
Co
r
p
o
r
a
t
i
o
n
ma
n
u
f
a
c
t
u
r
e
d
De
s
i
e
n
c
e
pr
o
d
u
c
t
s
.
2. Limited Term Warranty for all Ru
s
s
Ba
s
s
e
t
t
Co
r
p
o
r
a
t
i
o
n
no
n
-
m
a
n
u
f
a
c
t
u
r
e
d
pr
o
d
u
c
t
s
or
co
m
p
o
n
e
n
t
s
th
a
t
ar
e
ad
d
e
d
or
in
t
e
g
r
a
t
e
d
in
t
o
a
Ru
s
s
Ba
s
s
e
t
t
Co
r
p
o
r
a
t
i
o
n
manufactured product shall be wa
r
r
a
n
t
e
d
as
ou
t
l
i
n
e
d
in
th
e
or
i
g
i
n
a
l
ma
n
u
f
a
c
t
u
r
e
'
s
wa
r
r
a
n
t
y
.
If a Performance Bond is required fo
r
th
i
s
pr
o
j
e
c
t
,
th
e
wa
r
r
a
n
t
y
co
v
e
r
e
d
by
th
e
Pe
r
f
o
r
m
a
n
c
e
Bo
n
d
is
li
m
i
t
e
d
as
fo
l
l
o
w
s
:
'N
o
t
w
i
t
h
s
t
a
n
d
i
n
g
an
y
t
h
i
n
g
st
a
t
e
d
in
th
e
co
n
t
r
a
c
t
.
purchase order, or specJfications, th
e
bo
n
d
on
l
y
co
v
e
r
s
a
1
ye
a
r
pa
r
t
s
an
d
la
b
o
r
wa
r
r
a
n
t
y
.
An
y
ad
d
i
t
i
o
n
a
l
wa
r
r
a
n
t
y
wi
l
l
no
t
be
th
e
re
s
p
o
n
s
i
b
i
l
i
t
y
of
th
e
Su
r
e
t
y
an
d
wi
l
l
be
th
e
sole responsibility of Russ Bassett'. Any cancellation requests must be
su
b
m
i
t
t
e
d
in
wr
i
t
i
n
g
an
d
ap
p
r
o
v
e
d
by
an
of
f
i
c
e
r
of
Ru
s
s
Ba
s
s
e
t
t
.
Up
o
n
ac
c
e
p
t
a
n
c
e
of
ca
n
c
e
l
e
d
or
d
e
r
,
a
ca
n
c
e
l
l
a
t
i
o
n
ch
a
r
g
e
of
25
%
of
th
e
contract amount will be incurred ov
e
r
an
d
ab
o
v
e
th
e
co
s
t
of
ma
t
e
r
i
a
l
s
pr
o
d
u
c
e
d
or
in
pr
o
d
u
c
t
i
o
n
,
la
b
o
r
or
ot
h
e
r
se
r
v
i
c
e
s
pe
r
f
o
r
m
e
d
,
fr
e
i
g
h
t
,
ta
x
e
s
an
d
an
y
ot
h
e
r
ou
t
of
pocket expenses also incurred by Ru
s
s
Ba
s
s
e
t
t
.
Authorized Signature
Pr
i
n
t
Na
m
e
of
Au
t
h
o
r
i
z
e
d
Si
g
n
a
t
u
r
e
Pr
i
n
t
Ti
t
l
e
Print Company Name
P.
O
.
Nu
m
b
e
r
Da
t
e
of
Au
t
h
o
r
i
z
a
t
i
o
n
RU
S
S
BA
S
S
En
CO
R
P
O
R
A
T
I
O
N
HE
R
E
B
Y
EX
P
R
E
S
S
L
Y
RE
S
E
R
V
E
S
IT
S
CO
M
M
O
N
LA
W
CO
P
Y
R
I
G
H
T
AN
D
OT
H
E
R
PR
O
P
E
R
T
Y
RI
G
H
T
S
IN
TH
E
S
E
PL
A
N
S
.
TH
E
S
E
PL
A
N
S
AR
E
NO
T
TO
BE
CO
P
I
E
D
.
RE
P
R
O
D
U
C
E
D
OR
CH
A
N
G
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D
IN
AN
Y
FO
R
M
OR
MA
N
N
E
R
WH
A
T
S
O
E
V
E
R
.
NO
R
AR
E
TH
E
Y
TO
BE
AS
S
I
G
N
E
D
TO
AN
Y
TH
I
R
D
PA
R
T
Y
WI
T
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R
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OF
RU
S
S
BA
S
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1
1
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.
de
s
i
e
n
c
e
PE
R
S
P
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FINAL APPROVAL BY: r---
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Board Meeting
Agenda Item
Agenda Item 4 -E
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Alpha-Numeric Paging System
REQUESTED BY: IT Department (E-911 Division)
REQUEST:
To purchase a Alpha-Numeric Paging System from Amerizon Wireless for $71,822.86 using
sole source. Amerizon Wireless is the vendor handling our current Paging System Upgrade
Project. Purchasing the Alpha-Numeric Paging System will give us a Paging Backup plus it
will give us additional credit during Fire Departments ISO Ratings. This is a 911 eligible
expense and will be paid out of the Emergency Telephone System Budget (Fund 240)
account number 240-5900-420.74-74.
COUNTY MANAGER'S RECOMMENDATION:
S :\BOC\agendafonn20 13-0506-Alpha-Numeric-Paging.doc Page I ofl
BILL TO: SHIP TO:
Proposal: 583786
Created On: 03/14/2013 01:52PM
Valid Till: 04/15/2013
HarnettCounty Sheriff's Dept.
175 Bain Street
Harnett County Sheriffs Dept.
Gary McNeill
Lillington 175 Bain Street
North Carolina Lillington
27546 North Carolina
27546
Sales Contact Details:
Chris Coats-ccoats@amerizon.com-919-948-3273
No. Product Details
1. ltemltem
.. --· ------Qty -·LiSt Price-Total
DX6600MRPPAADS COMMUNICATOR 6600 ALPHA-NUMERIC PAGING SYSTEM
INCLUDES ENCODER,(5) GPS SIMULCAST CONTROLLERS, (1) GPS SYNC CONTROLLER, (1)
GPS SET UP KIT, (4) GPS ANTENNA, SPECIAL ENGINEERING, TESTING AND
DOCUMENTATION
THIS UPGRADE CAN BE ADDED TO THE SYSTEM BEFORE IT SHIPS.
Customer '!.C: --------P .. intcd '~an.e: --------
Terms ·Conditions
1 $ 71,822.86 s 71,822.86
Sub Total $71,822.86
Tax $4,848.04
Grand Total $76,670.90
i
Messaging svstem Communications is the heartbeat of your operation. Lives depend upon your communications. The
COMMUNICATOR Messaging System delivers the features & realiablity you need.
• Messag1ng to Pagers. PDA's Cell Phones
• Access v1a any browser or e-ma1l
• Intuitive intertace mm1m1zes traming
• Website mtegrat10n With company mtranet
• PBX mterconnect via all standard protocols
• Scalable des1gn for any size busmess
• Multi-site peer to peer contiguratJons
• Arch1valloggmg of all messages
ENTERPRISE
The rack mounted Enterprise system
supports very large organizations with
high volume messaging. Supports up
to 120 telephone trunks and twenty-five
thousand users. Highly reliable, with
redundancy of key components.
STANDARD
For large and medium organizations,
the Standard system can support up to
60 telephone trunks and fiVe thousand
users. Disk drives are Raid Mirrored for
reliability.
• Reports make management simple
• Redundant des1gn for ultJmate reliability
• Secure access through multJple levels
• Backup to secure off site storage automatically
• Servtce 24/7/365 for h1gh rehabdily
• Monitored and managed remotely
• Integration with legacy systems
• Affordable by destgn
BASIC
The basic system is for small operations
up to one thousand users and thirty phone
trunks. The wall mount design integrates
well in PBX environments.
INTEGRATED
The desktop touch screen integrated
system is perfect for small operations and
serves as a messaging entry device for large
systems. A keyboard and mouse are
available and magnetic card or biometric
security is an option.
we are Truf;y "Your Pm·t1zer In Communications"
Transport
VOIP Protocols
Traditional Protocols
Features
Features
Transportation
Protocols
Legacy
E-mail
Browser
Formats
Encoding
Transmitter Control
Management
Message
Features
Import
Export
Enterprise
Standard
Basic
Integrated
VOIP, Analog, T1, E1, ISDN-PRJ, ISDN-BRI
SIP, SCCP, MGCP, H.323, lAX
DID, E&M, WINK, Feature Group D, FXS, FXO, Loopstart, Groundstart, MF, DTMF
Caller ID, Call Blocking (Blacklists), Inter-Site VOIP Call Routing
Canned Messaged, Page Recall, Alpha Via Touch-Tone, Time Stamp, Scheduled Pages
TCP/IP, RS232, VOIP
TAP, SNPP, SMS, TNPP
SMTP
HTTP
Alphanumeric, Numeric, Tone Only
External v1a TNPP, Golay, POCSAG512, POCSAG1200, POCSAG2400, FLEX
External via TNPP, PURC, PTT, TCP/IP
Usage Statistics, Users, Messages, Devices
Message Content
Flexible Alters & Sorts, Memorized Custom Reports, Schedule & Automatic E-mail Reports
CSVFile
CSVFile
Hewlett Packard DL380, Dual3.0ghz Xeon, 2gb RAM, 5 SCSI 160gb RAID 5 Hard Drives,
CD, 10/100/1000 Ethernet, Redundant Power Supplies, 2 RU x 26.0" D
Hewlett Packard DL360, 3.0ghz Xeon, 2gb RAM, 2 SCSI 160gb RAID 1 Hard Drives, CD
10/100/1000 Ethernet, Redundant Power Supplies, 2 RU x 27.8" D
Pentium 4 2.4ghz, 512gb RAM, 40gb Hard Drive, USB, CD, Printer Port, 1 0.2" W x 6.8" H x
16.1" D, Wall Mounting
15" Touch Screen, Celeron 2.0ghz, 512gb RAM 40gb Hard Drive, Integrated UPS, PS2 KB &
Mouse, USB, 4 Serial Port, 10/1 OOmhz Ethernet, 14.8" H x 1 0.6" W x 1 0.8" D
Specifications subject to change without notice.
For mission critical operations the Communicator Messaging System High Availability configuration is available.
With special attention to removing potential single points of failure, this hardened system can be adapted to any
enterprise installation and increase the Communicator Messaging System reliability.
Communicator Messaging System
High Availability Configuration
Power System
Dual UPS Systems
Redundant server power supplies
• Transfer switch for non-redundant loads
Telephony Connectivity
Dual-Live redundant telephony
• Automatic fail-down
Network Connectivity
Dual-Live redundant network connections
Independent network infrastructures
Data Storage
Raid 5 storage array
On site automated non-volatile backup
Off site automated backup
Location
Multi-site installation
Seismically anchored
High internal fan count
Locking Cabinet
'"'''"'t,,r 6600 Messaging System is built for reliability.
That statement is brought to life in the design, component selection, integration, installation and
aftercare of the COMMUNICATORS 6600 Messaging System.
ESIGN
Every design decision in the COMMUNICATOR 6600 Messaging System was carefully con-
sidered for impact upon reliability and the first step is the usability, the interface with the user.
The 6600 has a clear, simple, intuitive user interface that is obvious and flexible. It has a look and
feel that follows industry norms to give users an interface that is familiar to them. Additionally, the
interface accommodates those with accessibility concerns such as restricted motion, visibility or
hearing as outlined in Section 508 of the Rehabilitation Act. Behind the screen, this attention to
design decisions continues with attention to software reliability. Points of accomplish messaging
tasks quickly, surely and reliably.
COMPONENT SELECTION
Hardware components are carefully selected for reliability and functionality before use in the
COMMUNICATOR 6600 Messaging System. Industry leading manufacturers such as Hewlett
Packard, Digi, Industrial Computer, PosiFiex, and American Power, play a part in the delivering the
6600's reliability. These components are carefully configured, with fault tolerant disk drives, redun-
dant power systems, non-volatile storage, multiple network ports, uninterruptible power systems,
and other features to enhance reliability.
INTEGRATION
The COMMUNICATOR 6600 Messaging System is an integration of the highest quality software
and most reliable components. Throughout the integration process, quality controls assure reliable
performance. This completed system is rigorously burned in prior to delivery and installation.
INSTALLATION
The reliability of the COMMUNICATOR 6600 Messaging System is further enhanced by a very
meticulous installation. When installed by factory-trained staff, great care is taken in the location,
connectivity, environment and all other details. Cable routing is selected for lowest vulnerability,
and all cables are properly secured and labeled. Seismic anchoring is provided where appropriate.
This careful attention to installation greatly enhances system reliability.
FTERCARE
key factor in the reliability of the COMMUNICATOR 6600 Messaging System is the aftercare.
Each installation is continuously monitored and any signs of issues analyzed and immediately
remedied. This preemptive approach often detects and corrects problems before they become ap-
parent to the users. Many configurations of the 6600 include four-hour on site response and others
include business overnight replacement. This aftercare assures continued reliable operation.
The superb reliability of the COMMUNICATOR 6600 Messaging System lowers the total cost of
ownership. Unexpected interruptions in service carry an expensive burden, from not only the cost
of restoring operation but also the loss of confidence experienced by the users. The quality com-
ponents, installation and continued aftercare provided with the 6600 significantly increase the
lifespan of the system and the return on investment. Reliability is the COMMUNICATOR 6600, with
the assurance of a well-selected, technologically superior product.
1 0941 Pendleton Street • Sun Valley, CA 91352 • USA
(877) 439-7234 (877-4-DX RADIO)· 818-252-6700 ·FAX 818-252-6711
E-mail: dxradio@dxradiosystems.com • www.dxradiosystems.com
Availability, Specifications & Pricing subject to change without notice.
Board Meeting
Agenda Item
Agenda Item 4 -;:::
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Trimble GPS
REQUESTED BY: IT Department (E-911 Division)
REQUEST:
To purchase a Trimble GPS unit from Duncan-Parnell for $12,386.00. This unit will replace
our current GPS unit that is outdated and not working properly. The GPS unit is primarily
used in 911 Addressing to map road centerlines and address points. The GPS is a 911 eligible
expense and will be paid out of the Emergency Telephone System Budget (Fund 240)
account number 240-5900-420.74-74.
COUNTY MANAGER'S RECOMMENDATION:
S:\BOC\agendafonn20 13-0506-GPS.doc Page I of]
QUOTATION
1208 Copeland Oaks Dr
Morrisville, NC 27560
919-460-8886
Bill To
Harnett County E-911 Operations
305 W. Cornelius Harnett Blvd, Suite I 00
Lillington, NC 27546
Ship To
Harnett County E-911 Operations
305 W. Cornelius Harnett Blvd, Suite 100
Lillington, NC 27546
Requested By: Clint Williams 910-814-6371
89000-01 EA 0 7,660.000 7,660.00
Trimble GeoXH 6000 Standard w/FL
46837-VG EA 0 445.000 445.00
GPScorrect extension for ArcPad
52726-VG EA 0 1,995.000 I,995.00
GPS Analyst Extension for ArcGIS
47289-72 MTA 0 450.000 450.00
2 Yr Hardware Warranty Extension
2 year Hardware Warranty Extension for Geo, 3 Years Total, Optional
13000 EA 0 395.000 395.00
PAID SUPPORT 13000 PRIMARY USER-
Primary User Support Agreement-Purchased with Equipment-Includes Telephone, Email and Desktop Sharing Capability, Optional
47288-71 YR 0 295.000 295.00
I Year Software Maintenace Extension
I YearSoftware Maintenance Extension for GPS Analyst Optional, Provides Additional Year of Software Maintenance
47288-58 MTA 0 146.000 146.00
GPScorrect/TerraSync Standard lyr Maint
I Y earSoftware Maintenance Extension for GPSCorrect, Optional, Provides Additional Year of Software Maintenance
1200I EA 0 1,500.000 1,500.00
TRAINING 12001 ARCPAD WITH GPS
On-Site Training, GPS Analyst and GPSCorrect, Up To Six Persons
55910-20 EA 0 -500.000 -500.00
Trimble MGIS Hardware Discount
CHARLESTON CHARLOTTE CHARLOTTE CHARLOTTESVILLE CONCORD GREENSBORO LAKE NORMAN MORRISVILLE
(843) 722-2898 MAIN ARROWOOD (434) 817-5000 (704) 782-2625 (336) 855-1211 (704) 658-9666 (919) 460-8886
(704) 372-7766 (704) 588-0047
MYRTLE BEACH N. CHARLESTON NORCROSS RALEIGH ROCKY MOUNT WILSON
(843) 626-3641 (843) 747-6033 (770) 931-0844 (919) 833-4677 (252) 977-7832 (252) 243-1632
125113.1111-1/2010
1208 Copeland Oaks Dr
Morrisville, NC 27560
919-460-8886
Trade-in credit, ProXR Towards GeoXH
Total Lines 8
CHARLESTON CHARLOTTE CHARLOTTE
(843) 722-2898 MAIN ARROWOOD
(704) 372-7766 (704) 588-0047
MYRTLE BEACH N. CHARLESTON
(843) 626-3641 (843) 747-6033
12 5 113. I III-I.J2010
CHARLOTTESVILLE
(434) 817-5000
NORCROSS
(770) 931-0844
2
CONCORD GREENSBORO
(704) 782-2625 (336) 855-1211
RALEIGH ROCKY MOUNT
(919) 833-4677 (252) 977-7832
QUOTATION
SUB-TOTAL
TAX
TOTAL
LAKE NORMAN
(704) 658-9666
WILSON
(252) 243-1632
12,386.00
187.38
12,573.38
MORRISVILLE
(919) 460-8886
e rv~ Inc ;I_. , . ·--~--.,.
April25, 2013
Clint Williams
Harnett County E-911 Operations
305 W. Cornelius Harnett Blvd, Suite 100
Lillington, NC 27546
Office: 910-814-2038
Desk: 910-814-6371
Fax: 910-814-8251
E-Mail: cwilliams@hamett.org
Dear Clint,
In response to your request for information, I am providing this pricing for Trimble GPS products.
Quantity Product Unit Extended
1 89000-01 GeoXH Handheld (Standard Edition, with Floodlight) ....................................... $7,695.00 ............ $7,695.00
1 46837-VG GPScorrect extension for ESRI ArcPad software ............................................... $495.00 .............. $495.00
1 52726-VG GPS Analyst Extension for ESRI ArcGIS software .......................................... $1 ,995.00 ............ $1 ,995.00
1 47289-72 2 year Hardware Warranty Extension .................................................................. $450.00 .............. $450.00
1 47288-711 Year Software Maintenance Extension ............................................................. $295.00 .............. $295.00
1 4 7288-58 GPScorrect 1 year Software Maintenance extension ........................................... $146.00 .............. $146.00
1 On-site one-day training (6 Students) (Travel expense billed at federal per dim not included) ... $1,500.00 ............ $1 ,500.00
1 Paid support ........................................................................................................................ $395.00 .............. $395.00
1 55910-20 Trade-in (Pro XR) ............................................................................................... (-$450.00) ........... (-$450.00) -----It
Tenns: Net 30 Delivery: 30 Day ARO, (typically next day) Freight: FOB Destination Quote valid: 45 days
All local taxes are the responsibility of the customer and are not included in this quotation.
GPServ, Inc. looks forward to assisting you with your mapping needs. If you have any questions, please call me at 888-782-
1997 or directly at 850-656-6075
Sincerely,
James M. Robeson
621 Brookhaven Drive, Orlando, FL 32803-2503
Toll Free 888·782·1997 · Local407·601-5816· Fax 407·601-5826
Jim@GPServ.com, Ph 850-656-6075
GEO-Jobe GIS Consulting
P.O. Box 440329
Nashville, 1N
al!ifl CONIIIil .. lf .. TfNU ) 37244-0329
Customer Billing Address:
Harnett County E-911 Operations
305 W. Cornelius Harnett Blvd, Suite 100
Lillington, NC 27546
Customer Name
Oint Williams
Description
Customer Phone#
910-814-2038
(89000-01) GeoXH 6000 Series Handheld (Standard
Edition, with Floodlight)
(46837-VG) GPScorrect Extension for ESRI ArcPad
Software
2) Web download only. No CD will be shipped.
(52726-VG) GPS Analyst Extension fur ESR! ArcGIS
Desktop Software
GPS Analyst Software comes with 1-year of
Maintenance. An additional 1-year Software
Maintenance can be purchased at a rate of$295.00/year
(47289-72) Trimble Hardware 2-yrextended Warranty
1 year GEO-Jobe GPS Priority Support for Trimble
products for I Primary User
*Additional users can be added at $395 per user.
(47288-51) Software Maintenance Extension for GPS
Analyst
Qty
Past due invoices may be subject to L5% late charge.
Phone# 615-883-0085
Fax# 2 615-96-4 024
Quote: 4462
Date:
Ten:ns:
CU.Stomer Shipping Address:
Harnett County E-911 Operations
305 W. Cornelius Harnett Blvd, Suite 100
Lillington, NC 27546
Customer Email
cwilliarus@harnett.org
Cost Annual Fee
1 7,695.00 $325/yr
1 495.00
1 1,995.00
1 450.00 $450/yr
1 800.00 $800/yr
1 295.00 $295/yr
Subtotal
Sales Tax (0.0%)
Total
4/24/2013
Net30
Rep
CH
Total
7.695.00T
495.00T
1,995.00T
450.00T
800.00T
295.00T
WebSite http://www.geo-jobe.com Customer's Approval
Page 1
Cllfllr CC1NIIHJLTINCII
GEO-Jobe GIS Consulting
P.O. Box 440329
Nashville, TN
) 37244-0329
Customer Billing Address·,
Harnett County E-911 Operations
305 W. Cornelius Harnett Blvd, Suite 100
Lillington, NC 27546
Customer Name
Oint Williams
Description
Customer Phone#
910-814-2038
(47288-58) GPScorrectfferraSync Standard I year
Software Maintenance extension stock
1-day onsite GPS Training for up to 2 people. Each
additional person $500 per person per day.
Includes:
1. GPS Basics
2. Setup and Configuration ofGPS hardware/software
3. Data Check-Out
4. Field data collection
5. Data Check-In
6. Post processing for accuracy
$500 trade-in credit
Shipping and Handling Charge
Qty
Past due invoices may be subject to 15% late charge.
Phone# 615-883-0085
Fax# 61 2 6-4 5-9 024
1
1
1
1
Quote: 4462
Date:
Tennis:
Customer Shipping Address:
Harnett County E-911 Operations
305 W. Cornelius Harnett Blvd, Suite 100
Lillington, NC 27546
Customer Email
cwilliams@harnettorg
Cost Annual Fee
146.00 $146/yr
2,000.00
-500.00
50.00
Subtotal
Sales Tax (0.0%)
Total
4/24/2013
Net30
Rep
CH
Total
146.00T
2.000.00T
-500.00T
50.00T
$13,426.00
$0.00
$13,426.00
WebSite http://www.geo-jobe.com Customer's Approval
Page2
www.neigps.com
Navigation Electronics, Inc.
7935 Jailene Drive, Windermere, FL 34786
Ed Sanford
Phone: (850) 228-2070 or (800) 949-1.446 1 Fax: (337) 237-1417
ed_sanford@neigps.com
April24, 2013
Harnett Co. E-911 Operations
Clint Williams
Quotation#: 20130458043
30Days
305 W. Cornelius Harnett Blvd, Suite 100
Lilington, NC 27546
Phone: (910) 814-2038 1 Fax: (910) 814-8251
cwilliams@harnett.org
Valid for:
.FOB: Origin, Customer
responsible for all shipping
charges.
Item
1
2
3
4
5
6
7
8
9
Terms:
Delivery;
Qty Part# Item Description
1 89000.01 GeoXH handheld (standard edition with Floodlight)
1 46837-VG GPScorrect extension for ESRI ArcPad software
1 52726-VG GPS Analyst Extension for ESRI ArcGIS software
1 47289-72 2 year Hardware Warranty extension
1 Year NEI Support
NET30
Sales taxes not included.
lODaysARO
List .. Gov.
Price Price ea. Ea.
$7,695 $7,695
$495 $495
$1,995 $1,995
$450 $450
1 NEIYSUP (includes phone support and access to support websltej_ $475 $475
1 47288-71
1 47288-58
2 NEJMAP
TRAIN-1
1 55910-20
1 year Software Maintenance extension
GPScorrect/T erraSync Standard
1 year Software Maintenance extension stock
NEI ArcPad Training on site (per day up to 6 people)
MINIMUM 2 DAYS
MGIS Trade-in credit for Pro XR to GeoXH
Purchase orders should be addressed to:
Navigation Electronics, Inc.
200 Toledo Drive
Lafayette, La 70506
Please Fax a copy of your order to: (337) 237-1417.
If you have any questions, please feel free to call!
Sincerely yours,
Ed Sanford
Mapping & GIS Representative
$295 $295
$146 $146
$1,500 $1,500
($500) ($500)
Total:
Gov.
Total
$7,695
$495
$1,995
$450
$475
$295
$146
$3,000
($500)
$14,051
Board Meeting
Agenda Item
Agenda Item 1-f -Cr
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Summer hours for the Anderson Creek Library
REQUESTED BY: Patrick Fitzgerald, Director, Harnett County Libraries
REQUEST:
Respectfully requests permission to change the hours for the Anderson Creek Library during
the summer. The plan is to change the hours from 12 hours a week to 20 hours a week from
June 17 to August 17. The Library would be open Monday and Tuesday 3pm to 7pm, and
Wednesday, Thursday, and Saturday from 10 am to 2pm.
The current hours are Tuesday and Thursday from 4 to 8 pm, and Saturday from 1 Oam to
2pm.
Again, this would be a temporary change for the summer months to allow for day time hours
and summer programming. The request has met with the approval of the Library Board of
Trustees and the Principal of Anderson Creek Primary School, Leanne O'Quinn.
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\BD!MYS3M\may 6
library agendaform2013.doc Page I of I
Board Meeting
Agenda Item
Agenda Item 4-H
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Video Equipment for Board of Commisisoners Meeting Room
REQUESTED BY: Joseph Jeffries, Deputy County Manager
REQUEST:
The IT Department has provided, as requested, a quote and recommendation for videoing and
uploading the Board of Commissioners meetings to the internet. After extensive research
and testing, they are recommending a solution of$8,745 that will involve having at least one
audio/visual person onsite.
COUNTY MANAGER'S RECOMMENDATION:
U :\my documents\agendaform20 13 .doc Page I ofl
Joseph Jeffries
From:
Sent:
To:
Cc:
Subject:
Tommy & Joseph,
Paula Stewart
Monday, April 08, 2013 5:26 PM
Tommy Burns; Joseph Jeffries
Ira D. Hall
Video Equipment
Jim Burgin had asked our department for a quote and recommendation for videoing and uploading the Board meetings
to the Internet. After extensive research and testing, here is what we are recommending. This is a low-cost solution
that will involve having at least one audio/visual person onsite.
1. AXIS Q1755 Network Camera for full view of BOC and podium-$3,080
2. AXIS Q6035 PTZ Dome Network Camera-$3,120 (pan/tilt/zoom)
3. Wiring for cameras-$500
4. Mixing software-$1,000
5. Audio to IP encoder-$350
6. Audio from IP decoder-$195
7. Miscellaneous cables/other items-$500
Approximate total: $8,745
We have received a quote from an outside vendor for the cameras and wiring only that was $9,500.
Please let me know how you'd like us to proceed or if we need to schedule a time to discuss this with the Board.
Thank you,
Paula
Paula K. Stewart, Director
Harnett County Information Technology
PO Box 1405
201 W Front St.
Lillington, NC 27546
Phone: 910-814-6380
1
Board Meeting
Agenda Item
Agenda Item L./-I
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: U.S. Department of Justice Bulletproof Vest Partnership Grant
REQUESTED BY: Sheriffs Office
REQUEST:
The Harnett County Sheriffs Office requests permission to submit an application to the U.S.
Department of Justice for the BulletproofVest Partnership Grant. This grant will provide
funds for the Sheriffs Office to receive reimbursement for fifty percent of the cost of
bulletproof vests purchased for the next three years.
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\Desktop\2013 Bulletproof Vest Grant Agenda. doc
I of 1
Page
Board Meeting
Agenda Item
Agenda Item 4-:J
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: State Criminal Alien Assistance Program
REQUESTED BY: Sheriffs Office
REQUEST:
The Harnett County Sheriffs Office request permission to submit an application to the State
Criminal Alien Assistance Progarm. This program provide funds to partially reimburse
localities for the costs of incarcerating certain criminal aliens during a one year period. The
formal application must provide information on inmates claimed and costs incurred.
There is no cost to the county to submit the application for funds.
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\Desktop\2013 SCAPP Agenda.doc Page 1 of 1
Board Meeting
Agenda Item
Agenda Item 4-f<
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Transfer vehicles
REQUESTED BY: Sheriff Rollins
REQUEST:
Sherrif Rollins request to transfer the following county owned vehicles to Central Carolina
Community College for training purposes.
1999 Ford Crown Vic
2000 Ford Crown Vic
2000 Ford Crown Vic
~tv ~€19-Ford Crown Vic
20005 Ford Crown Vic
2002 Chev. Impala
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\MHAIRR\Desktop\20 I 2 20 13\Agendas\agendaform20 13.doc
I of 1
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1
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
RESOLUTION AUTHORIZING DISPOSITION
OF PERSONAL PROPERTY
WHEREAS, County of Harnett (the ''County'') owns the following motor vehicles, utilized by the
Harnett County Sheriffs Department in connection with its public safety function:
YEAR MAKE YIN
1999
2000
2000
2006
2005
2002
Ford
Ford
Ford
Ford
Ford
Chev
2FAFP71W5XX202836
2F AFP71 W2YX 156156
2FAP71W4YX1739173976
2FAFP71W66Xl22492
2FAFP71 W85X158327
2G 1 WF55K229309132
WHEREAS, such vehicles are now obsolete and surplus to the needs of the County;
WHEREAS, said vehicles have little, if any, value on the open and public market;
WHEREAS, Central Carolina Community College (''CCCC''), located in Lee County, could
utilize such vehicles for training purposes at its Emergency Services Training Center, said Center is often
used by the various local government jurisdictions within Harnett County for training purposes;
WHEREAS, the transfer of such vehicles to CCCC would provide for and promote the safety and
welfare of the citizens of Harnett County by affording County law enforcement personnel and other local
government jurisdiction law enforcement personnel equipment to be used for training purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF
COMMISSIONERS, that the Harnett County Sheriff shall be and is hereby authorized and directed to
take any such action as might be necessary and advisable to transfer the above-referenced vehicles to
Central Carolina Community College, without consideration, pursuant to the provisions of North Carolina
General Statute§ 153-176.
Duly adopted this the 6111 day of May, 2013.
County of Harnett
By: _______________ _
James A. Burgin, Chairman
Harnett County Board of Commissioners
ATTEST:
(SEAL)
Margaret Regina Wheeler, Clerk
STATE OF 1\0RTH CAROLI\'A
COL~TY OF HAR?\ETT
I\'OTICE
PROPOSED RESOLUTION AUTHORIZlliG
DISPOSITION OF PERS01\AL PROPER 1Y
TO BE ADOPTED BY HARNETT COUNTY
BOARD OF COMMISSIO"NERS 01\ MA ):7 6, 2013
WHEREAS, County of Harnett (the ''County'") owns the following motor vehicles, utilized by the Harnett County
Sheriffs Depa1iment in connection with its public safety function:
~-=-~m 00t1\W · ~·:
YEAR MAKE YIN Po·~,. ~!!f)
'-y,--~·41!' '< !,!\' I
1999 Ford 2FAFP71 W5XX202836
2000 Ford 2FAFP71 W2YX156156 APR 30 z,ou
2000 Ford 2FAP71 W4YX1739173976 AT~) .. ~~ o~K.z/_M 2006 Ford 2F AFP71 W66X 122492 ... __ .....,_ .-1'•>.;>_ l;
BY ,
2005 Ford 2FAFP71 W85X158327 Ctl:RJt (~:i~)R~i!OR COURT ,...,.-..\.:...:.-.~ ...... ~ .. -.. --. ----.·····~·""~"
2002 Chev 2G 1 WF55K229309132
WHEREAS, such vehicles are now obsolete and surplus to the needs of the County;
WHEREAS, said vehicles have little, if any, value on the open and public market;
WHEREAS, Central Carolina Community College ("CCCC'"), located in Lee County, could utilize such vehicles
for training purposes at its Emergency Services Training Center, said Center is often used by the various local government
jurisdictions within Harnett County for training purposes;
WHEREAS, the transfer of such vehicles to CCCC would provide for and promote the safety and welfare of the
citizens of Harnett County by affording County law enforcement personnel and other local government jurisdiction law
enforcement personnel equipment to be used for training purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS,
that the Harnett County Sheriff shall be and is hereby authorized and directed to take any such action as might be
necessary and advisable to transfer the above-referenced vehicles to Central Carolina Community College, without
consideration, pursuant to the provisions ofNorth Carolina General Statute § 153-176.
Duly adopted this the 6 111 day ofMay, 2013.
County of Harnett
By: ________________ _
James A. Burgin, Chairman
Harnett County Board of Commissioners
ATTEST:
(SEAL)
Margaret Regina \Vheeler, Clerk
Board Meeting
Agenda Item
Agenda Item L/-L
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Townsend/Omtron Resolution
REQUESTED BY: Tyrone L Fisher, County Extension Director
REQUEST:
Harnett County Cooperative Extension request support and adoption of the Resolution of the
Harnett County Board of Commissioners in support of the sale of the assets of
Townsend/Omtron to a bidder interested in operationg the facility. (Please see attached)
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\BDIMYS3M\Townsend-
Omtron resolution.doc Page I of I
Harnett
COUNTY
RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
IN SUPPORT OF THE SALE OF THE ASSETS OF TOWNSEND/OMTRON
TO A BIDDER INTERESTED IN OPERATING THE FACILITY
WHEREAS, at the time that Omtron purchased the Townsend assets out of bankruptcy in
February 2011, the company had processing plants in Siler City and Pittsboro, two feed mills and a
hatchery, with a labor force of over 1 ,300; and
WHEREAS, estimated 18 contract growers' farms were in Harnett County as well; and
WHEREAS, Townsend-Omtron owns over 300,000 square feet of buildings on over 750 acres
of land in Chatham County with an assessed value of over $1 0 million; and
WHEREAS, Townsend-Omtron also owns equipment valued at over $I4 million; and
www.harnett.org
WHEREAS, loss of income would be over I 0,000 per house per year of net profit; farm average
about four houses per farm; income loss per year is over $7.2 million; and
WHEREAS, all of the 1,300 jobs have been lost after Omtron ceased operations in September
201 I and the contract growers have lost their income stream; and
WHEREAS, total economic impact for Harnett County is $64.2 million per year; and
WHEREAS, the closure of the Siler City plant resulted in the loss of approximately 30 percent of
the town's enterprise fund revenue base, leading the town to have to revise its water rate structure such
that the typical customer experienced a 30 percent increase; and
WHEREAS, bankruptcy proceedings in the United States District Court for the Middle District
of North Carolina appear to be moving toward an auction;
NOW, THEREFORE, be it resolved by the Board of Commissioners of Harnett County that the
bankruptcy court be encouraged to look favorably on any reasonable bid from an entity proposing to
restart the poultry operation.
Adopted the 6th day of May, 2013.
Jim Burgin, Chairman
Attest:
Margaret Regina Wheeler, Clerk
strong roots • new growth
Agenda Item 4 -M
Board Meeting
Agenda Item
MEETING DATE: May 6, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: 4-H Teen Court and At-Risk Youth Development
REQUESTED BY: Tyrone L Fisher, County Extension Director
REQUEST:
Harnett County Cooperative Extension 4-H request permission to accept grant funding from
the Harnett Juvenile Crime Prevention Council in the amount of$33,662. This funding will
provide salary and benefits for a 4-H Program Assistant to coordinate the 4-H Teen Court
and At-Risk Youth Development Program. The 4-H Teen Court and At-Risk Youth
Development Program provides a sentencing alternative for juveniles between the ages of six
(6) and 17 years old that are first offenders whose referring behavior constitutes a violation
ofthe law or misdemeanor. The grant requires a 10% match and will be met with in-kind
contributions.
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\swilliams\Desktop\County forms\agendaform20 12-20 13.doc
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Page
North Carolina Department of Public Safety
JCPC Program -Program Agreement
SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION
FUNDING PERIOD: FY 13-14 DPS/JCPC FUNDING# (cont only)j543-XXXX
COUNTY: Harnett AREA: Central Area
Multi-County: No Multi-Components No
NAME OF PROGRAM:j4-H Teen Court and At-Risk Youth Development
SPONSORING AGENCY: Harnett County Government
SPONSORING AGENCY 22 West Front Street
PHYSICAL ADDRESS: Lillington NC
SPONSORING AGENCY POB 85
MAILING ADDRESS: Lillington NC
TYPE: Public I
COMPONENT ID # NAME OF PROGRAM COMPONENT
6215 4-H Teen Court and At-Risk Youth Development Teen Court
Program Manager Name & Address (same person on signature page)
Name: Tyrone Fisher
Mailing 126 Alexander Drive
Address: Suite 300
Phone: (91 0) 893-7530 I Fax: I (910) 893-7539
Contact Person (if different from program manager)
Name: Lynn Lambert
Mailing 126 Alexander Drive
Address: Suite 300
Phone: (910) 893-7532 I Fax:j (91 0) 893-7539
p rogram F. I Off er ISCa IC (cannot be orooram manaoer)
Name: Sylvia Blinson
Mailing PO Box 760
Address:
Phone: (91 0) 893-7557
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Dep .. Jiment of Public Safety
I Fax: I (91 0) 893-3445
27546
27546
1 FEDERAL ID #j 56-6000306
PROGRAM TYPE TOTAL COST OF
EACH COMPONENT
$41,354
Total cost of components: $41,354
Title: County Extension Director
City: Lillington Zip: 27546
I E-mail: I tfisher@harnett.org
Title: Extension Agent, 4-H Youth Development
City: Lillington Zip: 27546
I E-mail: I LLambert@harnett.org
Title: County Finance Officer
City: Lillington Zip: 27546
I E-mail: I sblinson@harnett.org
SECTION I B
COMPONENT ID #
6215
PROGRAM COMPONENT DESCRIPTION
COMPONENT INFORMATION
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
BRIEF DESCRIPTION: "The 4-H Teen Court and At-Risk Youth Development Program will
provide a sentencing alternative for juveniles ages 6 to17 years old, first offenders whose
referring behavior constitutes a violation of the law or misdemeanor, are actively enrolled in an
educational program and are deemed appropriate referrals for a Teen Court program." Cases
will be heard by fellow teens serving as the jury, attorneys, clerk and bailiff during Teen Court
under the supervision of licensed attorneys and the 4-H Teen Court Coordinator. Sanctions that
are educational in nature will be imposed by the jury of peers and carried out within 120 days of
teen court sentencing. Blending the research based techniques of both Teen Court and 4-H; the
4-H Teen Court program will provide impact based on the developmental needs of youth
resulting in accountability, timeliness and community cohesion. One of the strongest
developmental needs of youth is the desire to obtain peer approval. Teen Court uses prosocial
peers to hear the defendant's case resulting in sanctions being imposed by fellow youth instead
of authoritative adults. With strong desire for peer approval this method has proven to result in
greater behavior change than traditional court methods. 4-H Teen Court will also be accessible
at a more rapid pace by taking referrals from sources including but not limited to schools,
Juvenile Justice and prevention specialists. Teen Court sessions will be held twice monthly
making the period of time between the offense and imposed sanctions being weeks instead of
months. This shorter time frame will assist youth in connecting their offense to the mandated life
skill building sanctions allowing for greater impact. Sanctions imposed will reflect the motto of
NC 4-H, "Learn By Doing", and will focus on the positive developmental needs of youth
including the need for meaningful participation, mastery and generosity. Graduated sanctions
will provide opportunities for youth to build community capacity and to increase knowledge of
employability skills. Teen Court will create a sense of community cohesion by increasing civic
engagement of both non-delinquent and delinquent youth by providing leadership and job skill
training in order for youth to successfully serve as attorneys, jurors, clerk and bailiff during Teen
Court proceedings. This will result in a greater appreciation of the court system and respect for
the law. Use of professional and community volunteers to support Teen Court proceedings will
create a network of caring adults to support youth and allow for youth to build trusting
relationships with positive adult role models while at the same time learning career skills. The 4-
H Teen Court and At-risk Youth Development Program will provide real world opportunities for
youth to be accountable for their behavior while also learning life skills that result in positive
behavior change resulting in the desire to be a caring and contributing citizen.
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/3112012
Department of Public Safety
SECTION II I COMPONENT STATISTICAL INFORMATION
Multi-Components No
Component Service Statistics I PROGRAM COMPONENT INFORMATION-APPLICATION YEAR
Component Name: 4-H Teen Court and At-Risk Youth Development Component ID #
6215
What is this component's maximum client capacity at any given time? 20
Frequency of client contact per month: 4 Anticipated Average Length of 120 Days Stay:
Total Component Cost: $41,3541 + by Estimated# to be served during funding period: 48
Estimated Average Cost Per Youth: $862
Applies to
continuation 4
programs only.
3
Form JCPC/PA 001 JCPC Program Agreement
Form structure last revised OJ/09/2012
Department of Public Safety
Actual number of youth admitted last fiscal year: 7
number of admissions Juvenile Court referred 57.14% of total admissions
number of admissions Law Enforcement referred 42.86% of total admissions
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in
the county.
Based on current JCPC Risk and Needs Assessment data, 70% of Harnett County youth are at low risk of re-
offending; however 83% are reported to lack prosocial peers resulting in association with negative or delinquent youth.
On average, between 2009-2012, 90% of youth were age 12 or older when their first delinquent offense was reported
in an alleged complaint. In this same time span, an average of 67% of youth were first time offenders (current referral
only) upon intake including both undisciplined and delinquent youth. Over this three year span, DJJ has experienced
an increase of 17% in the number of youth dispositions.
To combat this problem, the 4-H Teen Court and At-Risk Youth Development Program will provide youth with
opportunities to not only be held accountable for their actions, but to continue association with prosocial peers while
completing and also upon completion of mandated sanctions via year round 4-H life skill development opportunities.
4-H Teen Court provides an alternative sentencing method for first-time misdemeanor offenders and imposes
sanctions that not only allow youth to be accountable for their actions, but also engages them in purposeful life skill
building programming that will result in positive behavior change and increased interaction with prosocial peers within
the traditional 4-H program. This will potentially reduce the case load of the traditional court system and allow for more
prompt reinforcement for the youth involved. All 4-H program components are open to Teen Court youth during and
after completion of required sanctions. Continued participation will be encouraged after sanctions have been
completed.
In addition to increasing opportunities for interaction with prosocial peers, program involvement allows youth to form
trusting relationships with positive adults in the form of both paid and volunteer staff. 4-H program involvement allows
families to build a network of adults and positive teens to encourage and uplift youth.
2. Target Population: Describe the target population, including age, and the steps taken to insure that the target
population is served.
"The 4-H Teen Court and At-Risk Youth Development Program will provide a sentencing alternative for juveniles ages
6 to 17 years old, who are first offenders whose referring behavior constitutes a violation of the law or misdemeanor,
are actively enrolled in an educational program and are deemed appropriate referrals for a Teen Court program."
3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program.
Goal 1: To provide an alternative sentencing method for first-time misdemeanor youth offenders ages 6-17 in order to
reduce the case load of the traditional juvenile justice system.
Goal 2: To provide real world accountability for youth offenders using educational methods that result in positive
behavior change reflected by increased civic/community engagement.
Goal 3: To provide real world accountability for youth offenders using educational methods that result in positive
behavior change reflected by an increased knowledge of career skills.
Goal 4: To assist youth and families in developing a network of positive adults and teens to create increased
opportunities for prosocial interactions.
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
4. Measurable Objective(s): State in measurable terms(%) the intended effect of the program on specific
undisciplined and/or delinquent behaviors. Example: anticipated reductions in court n!;terrals, runaway behavior,
disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives
must include impact on participants.
90% Participants will have no new complaints during program participation.
90% Participants will engage in volunteer service demonstrating acceptance of responsibility to their community.
95% Participants will successfully or satisfactorily complete program requirements prior to termination.
75% Participants successfully/satisfactorily completing the program will have no new adjudications in the 12 months
following completion.
85% Participants will have no new adjudications during program participation.
75% Participants successfully/satisfactorily completing the program will have no new complaints in the 12 months
following completion.
75% Participants will gain employability/career skills.
5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of
adjudicated juveniles listed in the local JCPC Request for Proposal.
The 4-H Teen Court and At-risk Youth Development Program will provide programming that will address the need for a
Teen Court program as identified by the latest Juvenile Crime Prevention Council needs assessment.
Assessment data reflects that Harnett County youth are at low risk of reoffending. Teen Court will target youth that
commit first-time misdemeanor offenses ages 6 to 17. Life skill development sanctions will be mandated that hold the
youth accountable for their actions and that promote increased knowledge and awareness of community enhancement
and civic engagement. Youth will be empowered by involvement in real world projects to raise feelings of self-worth
and competence.
Sanctions will include but are not limited to:
NC 4-H Hungry to Help: NC is 2nd in childhood food insecurity only behind Louisiana. Youth will engage in gardening
and food collection programs to assist in reducing childhood food insecurity. Projects will include 4-H gardens, sweet
potato gleaning, food drives, Stuff a Bus, and Community Dinners. Partners include NC 4-H, the Central Food Bank of
NC, the NC Cooperative Extension, Harnett County Schools and the Harnett County Food Pantry.
Sewing Expressions: Youth will construct no sew blankets to be distributed to local hospitals for newborn babies and
children admitted. Youth will also sew small pillows to be distributed to local hospice patients. Partners include
Central Harnett, Betsy Johnson Regional Hospitals and Hospice of Harnett County.
NC 4-H Operation Military Kids Thank-A-Than: Youth will create grammatically correct and age appropriate thank you
letters to be distributed by the NC 4-H Operation Military Kids Program to children that have deployed parents. Thank
you letters will be included in Hero Packs given to children throughout the State of NC upon parent deployment in any
branch of military service. Letters are addressed to "Young American Heroes."
Fom1 JCPC/PA 001 JCPC Program Agreement
Fom1 structure last revised 12/31/2012
Department ofPub1ic Safety
SECTION Ill COMPONENT SUMMARY
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
Career Smarts: Career Smarts is a research based 4-H curriculum that leads youth through a series of 1 0 lessons
addressing employability skills. Topics addressed include professional dress, 'resume writing, public speaking,
etiquette, interview skills and goal setting.
4-H Life Skill Development Programming: 4-H Teen Leadership/Presentation Program (Public Speaking Skills), 4-H
Livestock Judging (Critical Thinking, Organizational and Problem Solving Skills), 4-H Shooting Sports Program (Safety,
Self-Discipline and Value of Environmental and Natural Resources)
Current assessment data also indicates that Harnett County youth are more likely to associate with undisciplined or
delinquent youth. While participating in Teen Court sanctions, youth will interact with traditional 4-H program youth
creating opportunities for increased association with prosocial peers and adult volunteers and staff. Upon completion
of sanctions, youth will be encouraged to continue 4-H participation to maintain opportunities for prosocial interaction.
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
1. Location: List physical address(es) and describe where program services are delivered.
Program Staff
Harnett County Agriculture Center
126 Alexander Drive, Suite 300
Lillington, NC 27546
Teen Court Proceedings
Harnett County Courthouse
301 W. Cornelius Harnett Blvd.
Lillington, NC 27546
The program will be housed within the NC Cooperative Extension, Harnett County Center office via the 4-H Youth
Development program. Program staff will be located in Suite 300 of the Agriculture Center. Conference room facilities
will be available for parent/guardian meetings and the Training room will be utilized for Leadership Training and
sanctions. Teen Court proceedings will take place at the Harnett County Court House.
2. Operation: Describe the daily/weekly schedule of program operation.
Teen Court sessions will be held twice monthly on a regurarly scheduled basis during the evening hours.
Example: 1st and 3rd Tuesday night of each month at 6:00pm
Referred youth will be accepted year round.
Once accepted, the 4-H Teen Court Coordinator will communicate with parents and youth once weekly until program
termination to ensure understanding of Teen Court proceedings and sanction expectations. Communication may be
via Teen Court sessions, involvement in sanctions, email with a response, phone calls or face to face meetings.
Opportunities for sanction completion will be offered on a weekly basis. Sanctions will be conducted year round with
schedules being set by the 4-H Teen Court Coordinator. Sanctions with specific deadlines mandated by the NC 4-H
program will be planned accordingly with County level programming provided to support youth success such as
presentation practice sessions. Outdoor/gardening activities will be conducted as weather is appropriate. Indoor
oriented sanctions will be conducted year round.
Youth will be enrolled for a maximum of 120 days. Extended involvement will be agreed upon as deemed necessary
by the referring parties and parents. Involvement beyond 120 days will be outlined in a written agreement such as the
4-H Enrollment Form or Teen Court Parent Agreement.
The work schedule of the 4-H Teen Court and At-risk Youth Development Program Coordinator will consist of 40 work
hours each week. The primary work schedule will be 8:00-5:00 with adjustments being made to allow for Teen Court
sessions or sanctions that are required to occur after hours or on weekends in order not to exceed 40 hours per week.
3. Staff Positions: Indicate the number of staff required for this component.
Full-Time 1, Part-Time 0, Volunteer-Staff 25, Contract-Staff 0
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE {attach for each component)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s)
responsibilities relative to this component.
4-H Teen Court and At-risk Youth Development Coordinator (4-H Program Assistant)-Must possess a minimum of an
Associates Degree in the area of Human Services or a related youth development field. A Bachelor's degree is
preferred. Responsibilities will include case oversight and supervision of all Teen Court proceedings including court
sessions and sanctions organized by 4-H. The position is also responsible for evaluation of sanctions conducted by
partnering agencies/organizations. In addition, the position will recruit, supervise and train all professional and
community based program volunteers. The position will network with all partnering agencies needed to conduct Teen
Court and to accept referrals. Partnerships will be fostered to ensure sustainability of program efforts. The position
will be the main point of contact for the Teen Court program and maintain expected levels of partner and parenUyouth
communication. Responsibilities also include development of evaluation tools used to evaluate program success in
addition to completing required funding and program impact reports.
Teen Court Professional Volunteers: Adult Volunteers will be utilized to serve as career coaches for teens involved in
Teen Court proceedings to include defense and prosecuting attorneys, clerk, bailiff and jury members. Professional
volunteers will include Attorneys, Judges and District Attorneys. An Attorney will serve as the Teen Court Judge.
Teen Court Community Volunteers: Adult community members will be utilized to ensure efficient proceeding of Teen
Court cases. Community volunteers will assist with implementation of sanctions.
Teen Volunteers: Youth ages 13-17 will be recruited to serve as attorneys, jurors, the bailiff and clerk during all Teen
Court proceedings. Teen volunteers will also be recruited to assist with sanction planning and implementation.
All volunteers, both adult and youth will take part in a required Teen Court training addressing the needs of their
assigned responsibility. All volunteers, both adult and youth, will receive written volunteer job descriptions.
All adult volunteers will be required to complete the NC 4-H Volunteer Screening application process that includes a
background check. All adult and youth volunteers will also be required to sign a standards of behavior and
confidentiality statement.
Teen Court Program Director (In-Kind)-The Extension Agent, 4-H Youth Development will serve as Teen Court
Program Director. This position will provide direct supervision to the Teen Court Coordinator and will ensure that the
program meets all required standards. The position will also oversee program evaluation to determine impact. The
position will also ensure cooperation with Area Consultants for monitoring and required reporting. The position will
also ensure that required program agreements and reporting are completed.
Extension Secretary (In-Kind)-This position will provide clerical support
4. Service Type SPEP: Describe implementation to include:
This program is a STRUCTURE ONLY.
5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff
responsible for making decisions about admissions and reasons why a referral may not be accepted.
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
4-H Teen Court referrals will be accepted from Schools, Juvenile Justice, and prevention specialists.
'
Upon receiving a written referral, the Teen Court Coordinator will assess the suitability of referred youth. Questionable
referrals will be reviewed by the Program Director and a determination will be made concerning acceptance. All other
referrals will be approved by the Coordinator. Once a referral is received and accepted, the Teen Court Coordinator
will contact the family to schedule an intake appointment followed by contact with the referring agency within 14
business days orally or in writing to confirm intake. A participation agreement will be signed by the referring agency,
youth and parenVguardian during the intake appointment.
Within 30 days of receiving the referral, the Coordinator will make contact with the victim to access any monetary loss
unless otherwise informed in writing by the referral source.
Juveniles must be admitted into the program within 30 days of receiving the referral.
The following referrals will not be accepted:
Driving while impaired,
Class A 1 misdemeanors,
An assault in which a weapon was used, or
A controlled substance offense under Article 5 of Chapter 90 of the NC General Statues, excluding simple possession
of a schedule VI drug or alcohol offense and
Sexual offenses.
6. Termination Process: Describe the termination process to include the staff responsible for making decisions and
the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant
termination.
Termination forms will be completed upon termination of participation which will include sanctions (activities)
completed, results, recommendations, last date of program contact and reason for termination. Terminations will be
completed by the Teen Court Coordinator. Upon termination, copies of the termination form must be provided to the
referring agency and the parenVguardian of the youth involved within 7 business days.
Reasons for termination include:
Successful Completion,
Satisfactory Completion (Must obtain approval from Program Director and notify referring agency),
Unsuccessful Completion (Must obtain approval from Program Director and notify referring agency), or
Non-Compliance (Must obtain approval from Program Director and notify referring agency).
Termination Criteria are as follows:
Successful Completion-Juvenile has completed all required sanctions ordered by Teen Court and displays positive
progress,
Satisfactory Completion -Juvenile has attempted to complete all required sanctions however due to a documented
hardship is unable to fully complete sanctions,
Unsuccessful Completion -Juvenile has made limited attempts to fullfil! sanctions and has made little progress,
Non-Compliance -Juvenile refuses to complete sanctions or displays behavior that puts self, staff, volunteers or other
youth in harms way.
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
How is the referring agency involved with the termination process?
The referring agency will be notined in writing prior to termination in order to provide an opportunity to communicate
with Teen Court program staff pertaining to expected youth progress. Feedback will be reflected on the termination
form and filed for each juvenile.
7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring
agencies including how client progress will be communicated.
The Teen Court Coordinator will communicate at least monthly with Court Counselors and other referring agencies in
reference to client progress. Communication will take place via face to face meetings, phone or in writing. Client
progress forms will be used to document monthly progress and filed. The Teen Court Coordinator will also attend the
monthly meetings held by Juvenile Justice intended for partnering agency communication.
The Teen Court Coordinator will also provide the program report at monthly JCPC meetings.
8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior
or how the component will address the identified needs of the youth and family. What interventions will typically be
utilized in this component and how will parents/guardians be involved?
The 4-H Teen Court and At-risk Youth Development Program will engage youth in purposeful life skill enriching
activities that will create opportunities for real world learning, youth empowerment and building of community capacity.
As a result, youth will develop mastery of skills and gain an increased sense of self-worth. In addition, youth will
increase time spent with pro-social peers and adults building a sense of acceptance.
Research shows that if youth needs go unmet or are met in negative ways youth will:
seek to belong through promiscuous behaviors,
attempt to feel mastery by cheating or practicing other delinquent skills,
try to establish independence by acting as a bully or by displaying defiant behavior,
or feel unable to establish their own positive self identity.
The 4-H Teen Court and At-risk Youth Development Program will strive to involve youth in meaningful experiences that
meet the needs of positive youth development in order to encourage youth who:
experience belonging, and develop a trusting and friendly demeanor,
seek productive opportunities to experience mastery of a skill and become problem solvers displaying self-motivation,
and that when presented with opportunities to become independent, display self-confidence and self-discipline as
youth leaders showing care and generosity to others.
Parents/guardians will be involved in the Teen Court process by intake meetings, Teen Court proceedings, and weekly
communication with program staff during Teen Court program involvement including sanctions. Parent surveys will be
conducted during the termination process to gauge parental observations pertaining to youth progress and program
impact. Parents will be encouraged to contact program staff with any concerns or celebrations regarding youth
progress.
9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon.
Teen Court is based on North Carolina's comprehensive strategy for juvenile deliquency and resarch based best
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION IV COMPONENT NARRATIVE (attach for each component)
NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development
practice of graduated sanctions and is an alternative sentencing mothod for first-time misdemeanor youth offenders,
therefore minimizing the case load of traditional juvenile court.
Teen Court utilizes a matrix to organize sanctions according to risk level and severity of the offense. Sanctions
imposed take into consideration the characteristics of the client in addition to the intended outcome of the sanction
being imposed. Dosage or amount of time engaged in the identified sanction is directly related to the characteristics of
the juevenile client and the desired behavior change to be displayed. Supplementary or opportunities for follow up are
also taken into consideration when imposing Teen Court sanctions. These are all identified as characteristics of
effective programs and are identified in the Teen Court standard operating procedures.
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised I 2/31120 I 2
Department of Public Safety
SECTION V Terms of Agreement
This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and
Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter
referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency).
DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows:
Term of Agreement
This Agreement shall become effective Jul1, 2013 and shall terminate Jun 30,2014.
Payment to Sponsoring Agency
All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC
funds will be disbursed in an amount not to exceed the amount $33662 for the term of this agreement, unless
amended by an approved JCPC Program Agreement Revision.
Availability of Funds:
All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program
Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of
funds for this purpose to the DPS.
Responsibilities of the Parties
DPS shall:
1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime
Prevention Council (JCPC) fund appropriation by the General Assembly;
2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any
reporting requirements set forth in the JCPC Policy and Procedures;
3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once
payments resume;
4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and
approved subcontractors;
5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC;
6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and
7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted
by the established due date.
The Sponsoring Agency shall:
1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the
conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority;
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
2. Comply with all Federal and State laws relating to equal employment opportunity;
3. Keep as confidential and not divulge or make available to any individual or organization without the prior written
approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or
assembled by the Sponsoring Agency under this Agreement;
4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will
safeguard and not further disclose the information except as otherwise provided in this Agreement;
5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina
Administrative Procedures;
6. Secure local match as required, pursuant to N.C.G.S. §1438-516 9b) (11), for the approved JCPCfunds;
7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and
Procedures established by DPS for all JCPC funded programs and for the specific program type for which they
receive funding;
8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be
accountable for the legal and appropriate expenditure of those state funds;
9. Maintain reports, records, and other information to properly document services rendered and outcomes; also
maintain an ability to send and receive electronic communication;
1 o. Have the capacity to use DPS electronic, internet-based system for tracking clients served;
11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds,
maintain reports, records, and other information to properly account for the expenditure of all State funds provided
to the Sponsoring Agency;
12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the
performance of the JCPC Program Agreement, pursuant to N.C.G.S. 1 05-164.14; and exclude all refundable sales
and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports;
13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed
check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the
JCPC Policy and Procedures established by DPS and with the due dates established by DPS;
14. Make personnel, reports, records and other information available to DPS , the County, the JCPC, and/or the State
Auditor for oversight, monitoring and evaluation purposes;
15. Submit any other information requested by the JCPC, County or DPS;
16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement;
17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents
and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in
connection with the performance of the JCPC Program Agreement;
18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of
any news release or commercial advertising and acknowledge DPS funding in partnership with the County;
19. Comply with DPS trainings and requirements regarding the United States Department of Justice national
standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA);
Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS
policy JCPC 1. 1;
Sponsoring Agency Contractor(s)ISubcontractors
. ..; No, subcontractors are not included in the JCPC Program Agreement budget.
If yes, the following only applies when subcontractors are providing services as described in the JCPC Program
Fom1 JCPC/PA 001 JCPC Program Agreement
Form stmcture last revised 12/31/2012
Department of Public Safety
Agreement (listed in Line Item 190 of the budget).
20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program
Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; ·NOTE:
Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from
DPS. Sponsoring Agencies will be notified requesting this information.
21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the
legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council
Policies and Procedures;
22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC
Program Agreement; and
23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement
and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The
Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the
services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any
individual contractual relationship with, DPS;
The JCPC shall:
1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program
Agreement or JCPC Program Agreement Revision(s);
2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Procedures;
3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to
the County in a timely manner;
4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due
date established by DPS;
5. Submit any other information requested by the County or DPS; and
6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2;
Reference: 28 NCAC 02A.0202 and DPS/JCPC Policy JCPC 2-2.5; JCPC 1.
The County shall:
1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non-
profit organization;
2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement
revisions;
3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. §
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
159-15;
4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina
Administrative Procedures;
5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final
approval from DPS; and ,
6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded
programs according to the procedures and due dates established by DPS.
Reference: 28 NCAC 02A .0103-.0108; DPSIJCPC Policy JCPC 2-2.5; JCPC 1.2
Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning thereof.
Choice of law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and
duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing
this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive
jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and
agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether
sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be
determined.
Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive
payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority,
DPS may:
(a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program
Manager, or
(b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's
payment check(s).
In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring
Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations.
Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of
and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such
Fom1 JCPC/PA 001 JCPC Program Agreement
Fom1 structure last revised 12/31/2012
Department of Public Safety
enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing
contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the
express intention of DPS and County Government that any such person or entity, other than DPS or the County
Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed
an incidental beneficiary only. '
Property Rights
Intellectual Property-All deliverable items produced pursuant to this Program Agreement are the exclusive property of
DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables.
Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any
property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will
reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring
Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative
Code and JCPC policy.
Reference: 28 NCAC 02A.0110; DPSIJCPC Policy JCPC 2
Disbursements and Internal Controls
Reversion of Unexpended Funds
Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/
reverted back to DPS at the close of fiscal year or upon termination of this Agreement.
Accountability for Funds
Audit Requirement -Local Government or Public Authority Requirements
Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in
conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local
government or public authority with regard to compliance with all applicable Federal and State agency regulations.
This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the
"Federal Single Audit Act of 1984".
Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or
DPS shall be performed in conformity with generally
accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet
the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements
prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by
law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the
State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9)
months after the end of your program's fiscal year.
Oversight
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all
Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7.
Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program
Agreements entere:d into by State agencies or political subdivisions.
Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS.
State basic records retention policy requires all records to be retained for a minimum of five years or until all audit
exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and
regulations, record retention may be longer than five years since records must be retained for a period of three years
following submission of the final Federal Financial Status Report, if applicable, or three years following the submission
of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action,
or other action involving this Program Agreement has been started before expiration of the five-year retention period
described above, the records must be retained until completion of the action and resolution of all issues which arise
from it, or until the end of the regular five-year period described above, whichever is later.
No Overdue Tax Debt -Not for profit organizations ONLY win comply with this section. must be attached
to the Program Agreement upon submission.
The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.
C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed
by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not
have any overdue tax debts, as defined by N.C.G.S. i 05-243.1, at the Federal, State, or local level. This written
statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the
Program Agreement upon submission.
Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to
the Program Agreement upon submission.
Consistent with the N.C.G.S. §i43C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of
that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's
management employees and the members of its board of directors or other governing body. The policy shall address
situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's
employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds
and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest
and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The
Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach
the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement
upon submission.
Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by
the Sponsoring Agency through submission of a JCPC
Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government,
JCPC and Sponsoring Agency.
Fom1 JCPC/PA 001 JCPC Program Agreement
Fom1 structure last revised 12/3112012
Department of Public Safety
Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program
Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent
it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program
Agreement shall remain in full force and effect.
Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this
Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by
giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or
unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of
DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for
any satisfactory work completed on such materials, minus any payment or compensation previously made.
Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages
sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment
due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from
such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of
default under this Program Agreement.
Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement
at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program
Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis
for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination.
Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement
by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be
construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an
authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the
Program Agreement.
Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is
prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes,
civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically
provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation.
END OF SECTION V-Terms of Agreement
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department of Public Safety
SECTION VI: BUDGET NARRATIVE
4-H Teen Court and At-Risk Youth Development
Item# Justification
120 Full-Time Teen Court Program Manager $11.00/hour @ 40hrs/
wk for 52weeks
120 4-H Agent supervision 2 hr/wk @ 17 .00/hr for 52 weeks and
Extension Secretary for clerical support 1 hr/wk@ 12.00/hr for
52 weeks
180 County Fringe Package: FICA@ 7.65% (1 ,750), Work. Comp.
Mod. Factor 1.51328 (890), Retirement@ 6.74% (1,542),
Group Ins.@ 419.20/mo (5,030), HSA@ 88/mo (1056), Emp.
Clinic@ 25/mo (300), Unemployment Ins. (214)
340 5000 copies @ .1 0 each for communication and program
promotion
410 Office Space (includes phone) $400/mo
TOTAL
Job Title
4-H Agent and Extension Secretary for direct supervision and clerical support
4-H Teen Court and At-Risk Youth Development Program Manager (4-H
Program Assistant) -Responsibilities include implementation of teen court
program, management/recruitment of teen court partners, volunteers and
communication with youth and families
TOTAL
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/3 J/2012
Department of Public Safety
Fiscal Year FY 13-14
Expense In Kind Expense
$22,880
$2,392
$10,782
$500
$4,800
$33,662 $7,692
Annual Expense Annual In Kind
Wages Wages
$2,392
$22,880
$22,880 $2,392
SECTION VII Program: 4-H Teen Court and At-Risk Youth Development
Fiscal Year: FY 13-14
I. Personnel Services
120 Salaries & Wages
180 Fringe Benefits
190 Professional Services*
*Contracts MUST be attached
II. Supplies & Materials
21 0 Household & Cleaning
220 Food & Provisions
230 Education & Medical
240 Construction & Repair
250 Vehicle Supplies & Materials
260 Office Supplies and Materials
280 Heating & Utility Supplies
290 Other Supplies and Materials
111. Current Obligations & Services
310 Travel & Transportation
320 Communications
330 Utilities
340 Printing & Binding
350 Repairs & Maintenance
370 Advertising
380 Data Processing
390 Other Services
IV. Fixed Charges & Other Expenses
41 0 Rental or Real Property
430 Equipment Rental
440 Service and Main!. Contracts
450 Insurance & Bonding
490 Other Fixed Charges
V. Capital Outlay
[This Section Requires Cash Match]
51 0 Office Furniture & Equipment
530 Educational Equipment
540 Motor Vehicle
550 Other Equipment
580 Buildings, Structure & lmprov.
jTotal
Fom1 JCPC/PA 001 JCPC Program Agreement
Form structure last revised 12/31/2012
Department ofPub1ic Safety
Number of Months: 12
Cash In Kind
$33,662 $2,392
$22,880 $2,392
$10,782
$500
$500
$4,800
$4,800
$33,662 $7,692
Total
$36,054
$25,272
$10,782
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$500
$0
$0
$0
$500
$0
$0
$0
$0
$4,800
$4,800
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$41,3541
SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES)
FY 13-14 Harnett County Funding ID: 543-XXXX
Sponsoring Agency: Harnett County Government Program: 4-H Teen Court and At-Risk Youth Development
$33,662 DPS/JCPC Funds *This is the,amount approved in your application
10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%?
County Cash
Local Cash
Local Cash
$7,692 Local In-Kind Harnett County Government
Other
Other
Other
Other
$41,354 TOTAL $3,366
Required Local Match
Authorizing Official, Department of Public Safety
The following signature certifies that this program agreement has been locally approred by the Board of County Commissioners.
Chair, County Board of Commissioners or County Finance Director
The following signature cert(fies that this program agreement has been locally approved by the Juvenile Crime Prevention
Council.
Chair, Juvenile Crime Prevention Council
Program Manager
Fom1 JCPC/PA 001 JCPC Program Agreement
Form stmcture last revised 12/3112012
Department of Public Safety
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
(Specify Source)
$7,692
Match Provided
Date
Date
Date
Date
Agenda Item 4 -N
AMENDMENT NO. 2
TO CONTRACT FOR SERVICES PROVIDED FOR YOUTH PROGRAMS UNDER
TITLE 1 OF THE WORKFORCE INVESTMENT ACT
This Amendment, entered in this 15th day of April 2013 by and between Central Carolina
Community College (hereinafter referred to the "College"), grant recipient for the Triangle South
Workforce Investment Area under the Workforce Investment Act, and the County of Harnett -
serving the County of Harnett and Sampson (hereinafter referred to as the "Contractor").
Collectively, the College and the Contractor are hereafter referred to as the "Parties".
Whereas, the College and the Contractor entered into an agreement for Youth Services,
(hereinafter "Agreement") on July I, 2012; and
Whereas, additional funding for the Youth Program has been made available; and
Whereas, pursu~nt to Paragraph 34 of the Agreement, the College and the Contractor have
mutually agreed to make certain changes to said Agreement to include $4,000 in additional
funds to operate the Youth Program in Harnett County and $5,000 in additional funds to
operate the Youth Program in Sampson County.
NOW, THEREFORE, the Parties hereto do mutually agree as follows:
Paragraph 3, Time of Performances of the above referenced Agreement is amended to
read as follows:
The services of the Contractor commenced beginning July 1, 2012. The additional funds to
operate the Youth Programs in Harnett and Sampson are available as of April 15, 2013 but shall
in all events be timely undertaken and pursued in such manner and sequence as to insure their
expeditious completion and as may be required in the "Statement of Work". All services required
hereunder shall be completed on or before the end of the contract period: June 30, 2013. For the
purposes of the statute of limitations, and in recognition of the fact that closeout procedures,
audit, audit resolution, and collection of disallowed costs will occur after the contract period, this
contract shall not be considered completed until final action on any disallowed costs by USDOL
has been taken and the time for appeal of disallowed costs has expired.
Paragraph 4, Compensation and Method of Payment, of the above reference
Agreement, sentence 3, is hereby deleted and replaced by the following:
In no event, however, will the total compensation and reimbursement, if any, to be paid
the Contractor under this contract exceed the sum of $215,577 to operate the Youth
Program in Harnett County and $113,378 to operate the Youth Program in
Sampson County as administered by the County of Harnett for a total of $328,955 in
compensation and reimbursement for both ,...ounties.
10.16.2012
The rest of Paragraph 4 as written in the Agreement remains the same.
IN WITNESS WHEREOF, the college and the Contractor have caused this amendment to be
executed by its designated official's pursuant to the policies and procedures of their respective
governing bodies or Colleges, as of the date and year first above written.
Contractor:
County of Harnett
P.O. Box 759
1 02 E. Front Street
Lillington, NC 27564
Signature
Mr. Tommy Bums
County Manager
Title
Date
Triangle South Workforce
Development Board
Central Carolina Community College
11 05 Kelly Drive
Sanford, NC 27330
Signature
Dr. T. Eston Marchant
President
Title
Date
10.16.2012
' ....... ' ....... ~ .. -...... ' '!""" ........ '' •• ".
Triangle South Workforce Area
REQUEST FOR BUDGET MODIFICATION
Service Provider: ___ ....;C:::.:o:.:u::.n:.:tyL...::o.:..f .:..:H::::ar:.,:.n:.:.:e::::tt:..l(.:..:H::::am:.!!.:::e~tt:...:C::..:o:..:u::.n!.!ty~Jo~b~L~i~n~k}~._ ________________ _
Fund#:
2020 Adult
2030 Dislocated Worker
-X--2040 Youth
2050 Special Grants ---
Budget Start Date:. ____ 4..!!/..:..15~/~20~1~3:._ __
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Expenditures for Participants
TOTAL
Reasons(s) for Change(s):
Present Budget
Amount
$73,808.00
$27,808.00
$4,900.00
$6,060.00
$1,150.00
$97,831.00
$ 211,557.00
Budget End Date: ------~6!~30~/~20::11~3
Proposed
Budget Amount
73,808.00
27,808.00
4 900.00
6060.00
1 150.00
101 831.00
$ 215,557.00
Increase
(Decrease)
4,000.00
$ 4,000.00
Additinna[ $4,000 received from the Triangle South Workforce Development Board to provide additional participant
and staff support to the WlA Youth Program in Harnett County.
Requested by:
Mr. Tommy Burns/County Manager
Date Contractor Name/Title
Authorized Signature Date
___ Approved Mod. # ----'2=-___ Disapproved
WDB Director's Signature Date
10/E/12 TSWDB
I \,.....1 , ...... IV ,._..,...,......,.~.,.o~ 1 1'-"1 1 1 "-'~~ '-'UIII,..... .... VII I' 'J II\
Triangle South Workforce Area
REQUEST FOR BUDGET MODIFICATION
1-'·'-'
Service Provider: ____ C..::..o.:::.un:..:.ty:;:_;:o:..:.f..:.H.:.:a::.r:..:.ne::::tt=-....l(.:..:H=a.:..:rn~e::.:tt::.-Sa=:..:.m~s:!:p:.::o~n~Y.:::.ou.:::.th~P:...;r:..::o3gt::ra::::m:.::.!..) -------------
Fund#:
2020Adult
----2030 Dislocated Worker
x 2040 Youth
____ 2050 Special Grants
Budget Start Date:. ____ 4-'-/1;,;;5;;,.;;/2""0;.;.1.;:;.3 __ _
Line Items
1. Staff Salaries
2. Staff Fringe Benefits
3. Staff Training and Travel
4. Occupancy Costs
5. Materials, Supplies, Property
6. Other Program Costs
7. Expenditures for Participants
TOTAL
Reasons(s) for Change(s):
Present Budget
Amount
52,032.00
2.717.00
1,075.00
503.00
300.00
51,751.00
108,378.00
Budget End Date: ------..!:6!!.::/3<!:0~12~0'-!..13~
Proposed
Budget Amount
52,032.00
4 217.00
1,075.00
503.00
300.00
55,251.00
$ 113,378.{)0
Increase
(Decrease)
1,500.00
3,500.00
$ 5,000.00
Additional $5,000 received from the Triangle South Workforce Development Board to provide additional participant.
and staff support to the WIA Youth Program in Sampson County.
Requested by:
Mr. Tommy Burns/County Manager
Contractor Name/Tille
Authorized Signature Date
---Approved Mod.# __ _ ___ Disapproved
WDB Director's Signature Date
10/8112 TS\VDB
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that.the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-7405-465.32-26 Incentives 400
234-7407-465.12-02 Participant Wages 3100
234-7407-465.32-26 Incentives 500
'
REVENUE AMOUNT AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE
234-0000-331-7 4-07 Out -School 3600
234-0000-331-7 4-05 In-School 400
EXPLANATION: Additional $4000.00 received from Triangle South Workforce Development
APPROVALS:
[hculJjjp_ r!uJtf!J; '-//1J !B ----
Department Head (date) Finance Officer (date) County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Timothy B. McNeill, Chairman
Harnett County Board of Commissioners
(
('-
\
\
'
/
Apr221302:41p Harnett-Sampson WIA 910 590-2968
BUDGET OR81NANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, That the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the WIA Youth Program, the appropriations are to be changed as follows:
EXPENDITURE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
2347406-465.58-14 Staff Travel 750.00
234-7406-465.35-26 Other Participant Cost 1,750.00
234-7 408-465.35.26 Other Participant Cost 1,750.00
234-7 4 08-465.58-14 Staff Travel 750.00
Total 5,000.00
REVENUE AMOUNT
CODE NUMBER DESCRIPTION OF CODE INCREASE
234-0000-331.74-06 Sampson lnschool 2,500.00
234-D000-331.74-08 Sampson Outschool 2,500.00
Total 5,000.00
EXPlANATION: Additional $5,000 received for Triangle South Workforce Development.
APPROVALS: ! . J =)
p.2
AMOUNT
DECREASE
0.00
AMOUNT
DECREASE
0.00
/ld!JfJJ.J. 13. r;[lnll.~ 't(trt'-.....::...-------'-t DE;iartment Held(dat€) Finance Officer (date) County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the clerk to the Board, and to th~~
Budget Officer and the Finance Officer for their direction. 1
!
Adopted this------
Marga ret Regina Daniel,
Interim Clerk to the Board
day of __________________ _
Timothy B. McNeill, Chairman
Harnet County Board of Commissioners
COUNTY OF HARNETT
CAPITAL PROJECT ORDINANCE
WEST CENTRAL TRANSMISSION PROJECT
BE IT ORDAINED by the Board of Commissioners ofthe County of Harnett, North
Carolina, sitting as the governing board for Harnett County, that, pursuant to Section 13.2 of
Chapter 159 ofthe General Statutes ofNorth Carolina, the following capital project ordinance is
hereby adopted:
Section 1. The project authorized is the construction of approximately 58,000 linear feet of 16
inch ductile iron water transmission line and a new booster pump station upgrade of an existing 2
to serve the West Central portion of Harnett County to include the Hwy 421 corridor. '
Section 2. The project will be jointly funded by a Drinking Water State Revolving Fund Loan
administered by the North Carolina Department of Environment & Natural Resources and
HCDPU reserves. The officers of this unit are hereby directed to proceed with the capital project
within the terms of the loan documents, and the budget contained herein.
Section 3. $4,983,435.00 has been appropriated for the project: For internal reporting the
following breakdown is proposed:
Construction Cost Estimate
Construction Contingency
Engineering
Land/ROW
Materials and Supplies
Legal & Administration
Total
$4,374,590
$198,845
$350,000
$30,000
$20,000
$10 000
$4,983,435
In accordance with section 4 of the County Budget Ordinance, the Finance Officer and County
Manager is hereby authorized to approve the transfer of appropriations between expenditure
line items in the project with the exceptions that change orders affecting engineering and
construction may not exceed 5% (cumulative) of the project total without prior approval of the
Board. Change orders within the 5% limitation will be presented to the Board at the next
regular meeting of the Board of Commissioners as in accordance with G.S. 159-15.
Section 4. The following revenues are anticipated to be available to complete this project:
DWSFRLoan
Grant-DENR
Total
Page 1 of 2
$4,800,000
183 845
$4,983,435
Section 5. The Finance Officer is hereby directed to maintain within the Capital Project
Fund sufficient specific detailed accounting records to satisfy the requirements of the grantor
agency, the grant agreements, and federal regulations.
Section 6. Funds may be advanced from the Public Utilities Fund for the purpose of making
payments as due. Reimbursement requests should be made to the grantor agency in an orderly
and timely manner.
Section 7. The Finance Officer is directed to report, on a quarterly basis, on the financial
status of each project element in Section 3 and on the total grant revenues received or claimed.
Section 8. The Budget Officer is directed to include a detailed analysis of past and future
costs and revenues on this capital project in every budget submission made to this Board.
Section 9. Copies of this capital project ordinance shall be furnished to the Clerk to the
Board of Commissioners, and to the Budget Officer and the Finance Officer for direction in
carrying out this project.
Adopted this 1st day of ___ M~ay..._ ____ , 2013
ATTEST
Margaret R. Wheeler
Clerk to the Board
James A. Burgin, Chairman
Harnett County Board of Commissioners
(SEAL)
Page 2 of 2
Harnett
COUNTY
., ' --,..._
RESOLUTION TO EXEMPT PROJECT FROM THE REQUIREMENTS OF
NORTH CAROLINA GENERAL STATUTE 143-64.31
www.harnett.org
WHEREAS, North Carolina General Statute 143-64.31 requires the initial selection of firms to
perform architectural, engineering, and surveying services without regard to fee;
WHEREAS, County of Harnett proposes to enter into one or more contracts for such services for
work on the West Central Transmission Project;
WHEREAS, the Harnett County Board of Commissioners desires to exempt this project from the
requirements ofNCGS 143-64.31 in order to effectively and efficiently complete the project;
NOW, THEREFORE, BE IT RESOLVED THAT THE HARNETT COUNTY BOARD OF
COMMISSIONERS hereby exempts itself from the provisions ofNCGS 143-64.31.
Adopted this the 6th day ofMay, 2013.
Jim Burgin, Chairman
Harnett County Board of Commissioners
ATTEST:
Margaret Regina Wheeler, Clerk
strong roots • new growth
AGREEMENT
BETWEENOWNERANDENGThlliER
FOR
PROFESSIONAL SERVICES
THIS IS AN AGREEMENT effective as of
COUN1Y OF HARNETT
("Effective Date") between
("Owner")
and MARZIANO & McGOUGAN, PA, Consulting Engineers ("Engineer')
Engineer agrees to provide the services described below to Owner for Lillington/Seminole Water
Improvements
("Project").
Description of Engineer's Services: General: provide Engineering Design, Bidding Services, Construction i /.,._if fJ J
Administration Services and Construction Observation Services to develop a~ 1J'-'
diameter water line from the West Central Com1ection at Lillington to the T<ink: at
Seminole to include additional Booster Pmnping and Storage.
Specific: Services includes, but may not be limited to:
• Assist in preparing SRF applications
• Prepare all construction documents and obtain approvals from required
regulatory agencies
• Assist in receipt of bids, prepare certified bid tabulation and discussion of bids
along \vith construction contracts. Attend a preconstruction conference, review
shop drawings and contractor pay requests.
• Provide 40hrs. per week construction observation services for a period not to
exceed 40 weeks ..
• Provide final acceptance recommendations, as-built drawings and project
certifications/closeout services
Owner and Engineer further agree as follows:
1.01 Basic Agreement
A. Engineer shall provide, or cause to be provided, the services set forth in this Agreement, and Owner shall pay
Engineer for such Services as set forth in Paragraph 9.01.
2.01 Payment Procedures
A. Preparation of Invoices. Engineer will prepare a monthly progress invoice in accordance with Engineer's standard
invoicing practices and submit the invoice to Owner.
B. Payment of Invoices. hwoices are due and payable within 30 days of receipt. If Owner fails to make any payment
due Engineer for services and ex'}Jenses within 30 days after receipt of Engineer's invoice, the an1ounts due Engineer ,viii be
increased at the rate of 1.0% per month (or the maximum rate of interest pennitted by law, if less) from said thirtieth day. In
addition, Engineer may, without liability, after giving seven days written notice to Owner, suspend services under this
Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. Payments
will be credited first to interest and then to principal.
Agreement
Lillington-Seminole Water Improvements
Page 1 of5
Marziano & McGougan, P A
Consulting Engineers
3.01 Additional Senices
A. If authorized by Owner, or if required because of changes in the Project, Engineer shall furnish services in addition
to those set forth above. No additional work will be performed ·without prior written approval from the O-wner.
B. Owner shall pay Engineer for such additional services as follows: For additional services of Engineer's employees
engaged directly on the Project an amount equal to the cumulative hours charged to t11e Project by each class of Engineer's
employees times standard hourly rates for each applicable billing class; plus reimbursable e;...1Jenses and Engineer's
consultants' charges, if any.
4.01 Termination
A. TI1e obligation to provide further senices under tills Agreement may be terminated:
For cause,
a. By eitl1er party upon 30 days written notice in the event of substantial failure by the other party to
perform in accordance witl1 the Agreement's terms through no fault of the terminating party.
5.01 Controlling Law
A Tiris Agreement is to be governed by the law of the State of North Carolina.
6.01 Successors, Assigns, and Beneficiaries
A Owner and Engineer each is hereby bound and the partners, successors, executors, administrators, and legal
representatives of Owner and Engineer (and to tl1e extent permitted by paragraph 6.0l.B tl1e assigns of Owner and Engineer)
are hereby bound to the oilier party to tlris Agreement and to tl1e partners, successors, executors, administrators, and legal
representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of tllis
Agreement.
B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without
limitation, moneys that are due or may become due) in tllis Agreement without tl1e written consent of the other, except to tile
extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to tile contrary
in any written consent to an assignment, no assignment will release or discharge t11e assignor from any duty or responsibility
under tllis Agreement.
7.01 General Considerations
A. TI1e standard of care for all professional engineering and related services performed or furnished by Engineer under
tills Agreement will be tlw care and skill ordinarily used by members oftl1e subject profession practicing under similar
circumstances at tl1e same time and in tl1e same locality. Engineer makes no warranties, express or implied, under tllis
Agreement or otl1erwise, in connection with Engineer's services. Engineer and its consultants may use or rely upon tile
design services of otllers, including, but not linlited to, contractors, manufacturers, and suppliers.
B. Engineer shall not at any time supervise, direct, or have control over any contractor's work, nor shall Engineer have
aut110rity over or responsibility for tile means, methods, techniques, sequences, or procedures of construction selected or used
by any contractor, for safety precautions and programs incident to a contractor's work progress, nor for any failure of any
contractor to comply with laws and regulations applicable to contractor's work.
C. Engineer neither guarantees tile perfoffilance of any contractor nor assmnes responsibility for any contractor's
failure to furnish and perform its work in accordance -witll the contract between Owner and such contractor.
D. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any
contractor's agents or employees or any otl1er persons (except Engineer's own employees) at tl1e Project site or otllenvise
Agreement
Lillington-Senlinole Water Improvements
Page 2 of5
Marziano & McGougan, PA
Consulting Engineers
furnishing or performing any of construction work; or for any decision made on interpretations or clarifications of the
construction contract given by Owner \Vithout consultation and advice of Engineer.
E. The general conditions for any construction contract documents prepared hereunder are to be the "Standard
General Conditions of the Construction Contract as prepared by the Engineers Joint Contract Doctunents Committee.
F. All design documents prepared or furnished by Engineer are instruments of service, and Engineer retains an
ownership and property interest (including the copyright and the right of reuse) in such documents, whether or not the Project
is completed.
G. To the fullest e~ient permitted by law, Owner and Engineer (1) waive against each other, and the other's
e1nployees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special,
incidental, indirect, or consequential damages arising out of, resulting from., or in any way related to the Project, and
(2) Engineer will maintain Liability insurance for the coverage of his employees while working on this project.
H. The parties acknowledge that Engineer's scope of services does not include any services related to a Hazardous
Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste, and radioactive
materials. If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and
without liability for consequential or any other damages, suspend perfonnance of services on the portion of the Project
affected thereby until Owner: (i) retains appropriate specialist consultants or contractors to identify and, as appropriate,
abate, remediate, or remove the Hazardous Environmental Condition; and (ii) warrants that the Site is in full compliance with
applicable Laws and Regulations. Scope also does not include any specialized environmental studies related to endangered
species nor are permit fees included in the Engineer's fees.
8.01 Total Agreement
A. This Agreement (consisting of pages 1 to 4 inclusive together with any expressly incorporated appendix),
constitutes the entire agreement betw·een Owner and Engineer and supersedes all prior written or oral understandings. This
Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument.
9.01 Payment (Lump Sum Basis)
A. Using the procedures set forth in paragraph 2.0 1, Owner shall pay Engineer as follows:
A Lump Sum amount of:
Design & SRF Appl:
Bid/Const. Phase:
Proj. Close Out:
TOTAL
$220,000.00
$ 100,000.00
$ 30,000.00
$350,000.00
B. The Engineer's compensation is conditioned on the time to complete construction not exceeding 10 months.
Should the time to complete the project be extended, then the Engineer's compensation shall be adjusted.
9.02 Payment (Hourly Rates plus Reimbursable Expenses)
A. Using the procedures set forth in paragraph 3.01, Owner shall pay Engineer as follows:
1. An amount equal to the cumulative hours charged to the Project by each class of Engineer's employees
times standard hourly rates for each applicable billing class for all services performed on the Project, plus reimbursable
expenses and Engineer's consultants' charges, if any.
2. Engineer's Standard Hourly Rates are attached as Appendix 1.
Page3 of5
Agreement
Lillington-Seminole Water Improvements
Marziano & McGougan, P A
Consulting Engineers
IN WITNESS WHEREOF, the parties hereto lmve executed this Agreement, the Effective Date of which is indicated on
page 1.
OWNER: County of Harnett
By:
Title:
Date Signed:
Address for giving notices:
P. 0. Box 1119
Lillington, NC 27546
910-814-3042 Fax: 910-893-6643
MENT HAS BEEN
THIS INST'RTUHE MANt--:ER REQUIRED
PREAUDITED IN ERN ME NT BUDGET
1 f-lE I OCAL GOV '
BY . ~. F'"'GAL CONTF{OL£,CT AND k
Agreement
Lillington-Seminole Water Improvements
ENGINEER: Marziano & McGougan, PA
By:
Title: President
Date Signed:
License or Certificate No. C-644
Address for giving notices:
Marziano & McGougan, PA
PO Box 4428 -Asheboro, NC 27204
336-629-3931 Fax: 336-629-3932
Page 4 of5
Marziano & McGougan, PA
Consulting Engineers
ATTACHMENT 1
HOURLY RATES
Senior Eng./Proj.Manager
Project Eng./Const. Mgr.
Cad Tech./Drafter
Clerical
Construction Observer
Survey Crew (2 men)
$130.00
$85.00
$70.00
$50.00
$65.00
$100.00
The above hourly rates are fully "weighted" to include overhead/profit and normal mileage, printing and out-of-pocket
e~'}Jenses.
Agreement
Lillington-Seminole Water Improvements
PageS of5
Marziano & McGougan, P A
Consulting Engineers
ADDITIONAL TERMS for the Lillington/Seminole Water Improvement Agreement
Independent Contractor: The Engineer shall perform duties hereunder as an independent contractor and not as an
employee. Neither the Engineer nor any agent or employee of the Engineer shall be or shall be deemed to be an
agent or employee of the Owner.
Conformance with Law: The Engineer shall at all times during the term of this contract strictly adhere to all
applicable local, federal and state laws and implementing regulations as they currently exist and may hereafter be
amended. The Engineer shall also require compliance with these statutes and regulations in subcontract agreements,
if any, permitted under this contract. This Engineer also shall comply with any and all laws and regulations
prohibiting discrimination in the specific programs(s) which is/are the subject of this contract. In consideration of
and for the purpose of obtaining any and all federal and/or state financial assistance, the Engineer makes the
following assurances and certification, upon which the Owner relies.
a. The Engineer will not discriminate against any person on the basis of race, color, national origin, age,
sex, religion, and/or handicap, in performance of work under this contract.
b. At all times during the performance of this contract, no qualified individual with a disability shall, by
reason of such disability, be excluded from participation in, or denied benefits of the service, programs, or activities
performed by the Engineer, or be subjected to any discrimination by the Engineer.
c. The Engineer certifies that, at the time of this certification, it does not knowingly employ or contract with
an illegal alien.
Harnett County is an equal employment opportunity employer. The Owner is a federal contractor, and therefore the
provisions and affirmative action obligations of 41 CFR § 60-1.4(a), 41 CFR 60-741.5(a), and 41 CFR 60-250.4 are
incorporated herein by reference, where applicable.
Mediation: . The Parties agree that the mediation will be conducted and governed by the North Carolina Rules
Implementing Statewide Mediated Settlement Conferences in Superior Court Civil Actions and the North Carolina
General Statutes. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held
in Harnett County, unless another location is mutually agreed upon. Agreements reached in mediation shall be
enforceable as settlement agreements in any court having jurisdiction thereof.
Use of Owner Name prohibited: Engineer may not use the name or other identifYing characteristic of the Owner or
its employees in any advertisements or promotions.
Severance Clause: in the event any provision of this Agreement is adjudged to be unenforceable or found invalid,
such provision shall be stricken and the remaining provisions shall be valid and enforceable.
Force Majeure: Engineer and Owner agree that they shall not be responsible to one another for any delays,
damages, costs, expenses, liabilities or other problems that may arise as a result of force majeure. A "force majeure"
is defined as any event arising from causes beyond the reasonable control of Engineer and/or Owner, including but
not limited to fire, flood, unusual inclement weather, acts of God, civil strikes or labor disputes, riots, acts or failures
of government. Engineer and Owner agree, however, that the terms of the contract will continue unless it becomes
impossible to proceed due to the force majeure.
(the remainder of this page is left intentionally blank)
1
Non-appropriation Clause: Engineer acknowledges that Owner is a governmental entity and the contract validity is
based upon the availability of public funding under the authority of its statutory mandate. In the event that public
funds are unavailable and not appropriated for the performance of Owner's obligations under this contract, then this
contract shall automatically expire without penalty to Owner thirty (30) days after written notice to Engineer of the
non-appropriation of public funds. Owner shall pay Engineer any fees up to the date of the written notice to
Engineer of the non-appropriation of public funds.
OWNER: County of Harnett
By:
Title: ~+J (~f...l ~
Date: ______ _
ENGINEER: Marziano & McGougan, PA
By~ Title:&~.
Date: if-J r!}-/3
THIS li-JSTRU',1ENT f-'AS BEEN
PREAUD!TED 1.\ 'f-'E 1,4A'\NER REQU,RED
BYTHELOCALGOVER\MENTBUDGET
AN?F.SCA~ CONT C ... ACT
2
1TLEPH0\1E 910-892-8!99
fACSIMilE 910-892-5487
Ms. Gina Wheeler, Clerk
DWIGHT W. SNOW
ATTOR.I\.TEY AT LAW
302 W EDGERTO~ STREET
DC~~. NORTH CAROLINA 28334
July 26, 2012
Harnett County Board of Commissioners
P. 0. Box 759
LilJington, N. C. 27546
Agenda Item 4 -D
~AIU~G ADDRESS
P 0 BOX 397
DL'NN. NC 28335
email dwtghu,now@ nc rr com
Re: Resolution of Claim by Marziano & McGougan. P A against Harnett County
and the Harnett County Department of Public Utilities (HCDPU)
Dear Gina:
In order to comply with the dictates of the open meetings statute, I would hereby request that the
enclosed Agreement and Release document be included within the consent agenda portion of the
Harnett County Board of Commissioners agenda at its next regular meeting for publication purposes.
If you should have any questions in referenced to this request, then please do not hesitate to call me.
DWS:lp
Encs.
cc: Scott Sauer, Harnett County Manager
Jennifer Slusser, Staff Attorney
Steve Ward, Director, HCDPU
/v.~
ight W. Snow
NORTH CAROLINA
HARNETT COUNTY
AGREEMENT AND RELEASE
THIS AGREEMENT AND RELEASE entered into this the 12.,.~day of July, 2012, by and
among HARNETT COUNTY of P.O. Box 759, 102 E. Front Street, Lillington, NC 27546,
MARZIANO & MCGOUGAN, PA of P.O. Box 4428, Asheboro, NC 27204, and HIRAM 1.
MARZIANO, J. CHARLES MCGOUGAN and JOSEPH W. MCGOUGAN, Individually.
RECITALS:
A. Marziano & McGougan, PA (M&M) is a professional engineering finn which has
assisted Harnett County through its Harnett County Department of Public Utilities (HCDPU) on
various public utility projects in Harnett County; that recently M&M has rendered professional
services to HCDPU in connection with the South Central Water and Sewer District, Phases J-B,
J -82, l-C I and l-C2. That a portion of the above referenced professional services were
rendered over and above contracted work on the South Central Water & Sewer District project
phases. That a dispute has arisen between the parties regarding the additional charges for
professional services as claimed for payment by M&M as against Harnett County and its public
utilities department.
B. Due to the economic downturn in 2008, the Federal government announced the
possibility of stimulus funds being made available to local governments for "shovel ready"
infrastructure projects. In an effort to have plans and specifications timely prepared on four
certain proposed utility projects, the HCDPU requested that \1&M prm·ide professional services
on four proposed "stimulus .. projects which included the potential installation of a public water
line from the Town of Lillington to the Seminole area of western Harnett County. Initial plans
on four stimulus projects wen: prepared by M&M with the assi~tance of third party professional
providers. To date no federal stimulus funding has been received for any of the four
aforementioned stimulus projects and no monies have been paid by Harnett County to M&M for
professional services rendered on any of these unfunded stimulus projects. That a dispute has
arisen between the parties regarding payments claimed by M&M from the County for
professional services rendered on these four stimulus projects.
C. That the parties through counsel have negotiated the aforementioned claims by
M&M, and the parties have anived at a settlement agreement; that the parties desire through this
instrument to state the terms of their settlement agreement and Marziano & McGougan, p A and
Hiram J. Marziano, J. Charles McGougan and Joseph W. McGougan, individually desire to issue
their respective releases through this instrument pursuant to the Agreement terms:
NOW, THEREFORE, in consideration of the mutual promises and covenants between
the parties and the payment of consideration as hereinafter set forth, the parties do hereby
contract and agree as follows:
1. That Harnett County shall pay to Marziano & McGougan, P A the sum of Three
Hundred and Eighty Thousand Dollars ($380,000.00) on or before July 16,2012.
2. Harnett County and the Harnett County Department of Public Utilities shall adopt
a Project Ordinance for the Lillington to Seminole public utility water line project which will
include an exemption from the Mini-Brooks Act whereby Marziano & McGougan, P A is named
as the design engineering firm on this project. Marziano & McGougan, P A shall submit an
engineering services agreement for no more than S350,000.00 for this project.
3. Any engineering, design and permitting documentation to include approved plans
and CADD tiles for the remaining (3) identified stimulus projects shall be delivered to the
2
County/HCDPU for its ownership and use only in the event that the Marziano & McGougan, PA
finn is employed in connection with such projects.
4. Marziano & McGougan, PA and Hiram J. Marziano, J. Charles McGougan and
Joseph W. McGougan, individually, shall issue a blanket release to Harnett County, the Harnett
County Department of Public Utilities, the South Central Water and Sewer District, the five
current County Commissioners, and the present County employees for ali matters up to the date
of this release. The release does not relate to any former County employees.
5. Simultaneous to their execution of this instrument, Marziano & McGougan, PA
and Hiram J. Marziano, J. Charles McGougan and Joseph W. McGougan individually
acknowledge the payment by Harnett County to their attorney, Edgar R. Bain, of the Three
Hundred and Eighty Thousand Dollars ($380,000.00) which represents full and final payment for
any and all services rendered to date by M&M to Harnett County, HCDPU and the South Central
Water and Sewer District on the above referenced South Central Water and Sewer Project and
any other projects with the exception of any engineering services to be provided in conjunction
with the Lillington to Seminole water line project or any other stimulus projects which may be
funded, project ordinance issued, and service agreement entered into with M&M.
6. RELEASE OF ALL CLAIMS: Based upon the foregoing settlement agreement
terms and compliance of the same by the parties, Marziano and McGougan, PA and Hiram J.
Marziano, J. Charles McGougan and Joseph W. McGougan individually do hereby release and
discharge and by these presents do for ourselves, our successors and assigns, and our heirs,
executors, administrators and assigns release, acquit and discharge Harnett County, the Harnett
County Department of Public utilities, the South Central Water and Sewer District, the current
County Commissioners and the current employees of Harnett County (fonner employees of
Harnett County are excluded from this release) from any and all past, present, future claims,
actions, causes of action, suits at law or in equity, of whatever nature and al1 consequential
damage on account of, or in any way growing out of any and all damages resulting from any
matters up to the date of this Agreement and Release instrument.
Marziano and McGougan, PA and Hiram J. Marziano, J. Charles McGougan and Joseph
W. McGougan individually understand that this settlement is the negotiated compromise of
disputed claims, and that the payment of settlement consideration or the entry of the settlement
terms is not to be construed as an admission of liability on the part of Harnett County, its
Commissioners or current employees, HCDPU or the South Central Water and Sewer District all
of which are hereby released and by whom liability is expressly denied.
7. This At,rreement and Release contains the entire agreement between the parties
hereto, and the terms of this instrument are contractual and not a mere recital.
Witness our hands and seals this the 12.,.14day of July, 2012.
HARNETT COUNTY
By Ti~~~~·i/1
Chairman, Harnett County Board ofCommissioners
SOUTH CENTRAL WATER & SEWER DISTRICT
By:
Scott Sauer, Harnett County Manager
/) (/
---/-:_'::>{/!(__(/ / ~~~L~---
Dwight w. 5now
Harnett County Attorney
4
NORTH CAROLINA
HARNETT COUNTY
f, a Notary Public, certify that TIMOTHY B. MCNEILL personally came before me this
day who being by me duly sworn, deposes and says: that he is the Chainnan of the Harnett
County Board of Commissioners and that said instrument was signed by him, all by authority of
the Board of Commissioners of said County, and he acknowledged said instrument to be the act
and deed of Harnett County.
Witness mv ~'ffi£1 and official stamp or seal, this /.3'+~day of July, 20 J 2.
,,;{\II I Tilll --
<''' t_\ REG;1 , 1<.~.,.,
, .. ' '?-Y.:. '-1 ;_ ".-!\ fJ . L ~ r1 .. (? ~~ ........ ; I ( :r NO'AR "'"' . r . Li YR.& :: ~ ' Y ~ :: Public , ~
My Comm~~on ~~[1t 0 .Jf :J,'t1 dOl~ ,
-;.»:~ .-: ~ 0'~ ..,.,. ' .......... ,, co· -.-rJ .~ .. -. J'' -UN'' ...... 11 1turntt11\
NORTH CAROLINA
HARNETT COUNTY
I, a Notary Public, certify that SCOTT SAUER personally came before me this day who
being by me duly sworn, deposes and says: that he is the Harnett County Manager and has
authority to sign this document, and that said instrument was signed by him, all by authority of
the Board of Commissioners of said County. %
Witness m}{ ~B,~ffi'ld official stamp or seal, this J.:i: day of July, 2012.
,,'."';,\ Hcl'I/V-<; <,,,. .. ~ x-.v ~ ,.,.,..
,.:: o"" :.s-~ ~
~ ,~ t~ 0 ·;A R )I ~ ~
~ i ~ =
My Com~;~on ~ktm:¢€; J;'?fy :)g, ;}.ol~
-:. "i"A->. ~-... ... ~_.·17"!~ ~' .. ... ,, ' co ' , .. ,, J ,,,
111tillllll11 '
NORTH CAROLINA
HARNETT COUNTY
1, a Notary Public, do hereby certify that DWIGHT W. SNOW, Attorney, personally
appeared before me this day and acknowledged the execution of the foregoing instrument.
Witness my hand and official stamp or seal. this _1.5~ day of July, 2012.
\ ~, 11 n r ... f!
.. '' \ '-~~--:: ' ... _..,...._ ::~ ~.?i \~ ;:;_;,-" ............
, .... ·'-!-~-" ~'A --:.. .. '-(-'\~, .-:..
: ; '] ' (' -:. r:; y ',; :: = ~ ·~ ~ ·-· ' ' ; :
~/commi~9,Qex~r~: :J"'lv 1BJ :~0/~ ~ ~ ~ I ......... lr-.. ( ~~-.... ::::
........... •'j-;;;. ..-"\""\· ... :
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1
1(;; c::))·~,"--..'\'"
I I I I I . J f \1) \
5
NORm CAROLINA
COUNTY OF
MARZIANO & MCGOUGAN, PA
By:
lCharles McGougan., Indivi8U2JiY
Joseph W. McGougan, Individually
ain, Attorney for all Claimants
J, a Notary Public, do hereby certifY HIRAM J. MARZIANO, PRESIDENT OF
MARZIANO & MCGOUGAN, PA, a NC professional association, personally appeared before me
this day and acknowledged the due execution of the foregoing msument on behalf of the company.
Witness my hand and official seal or stamp, this the /.,/, ~y of July, 2012.
Notary Public
;r:; ,;)..(l!f
6
NORTH CAROLINA
HARNETT COUNTY
,,,unuu,111
I, a ~otary Public, do hereby certify that HIRAM J. MARZIANO person '~d 8(:/',,,.
before me this day and acknowledged the execution ofthe foregoing instrument. ~ •·••···•·· ••• %~
Witness my hand and official stamp or seal, this ~J/.day of July, 2012. j ~ ./ ~OTAA;..-\, ~~
'IIIMtl : • =
My commission expires: ;;J~ /J; .:;Joi,Y
NORTH CAROLINA
HARNE1T COUNTY
My commission expires: :J~IJ; ..:Jo.l'/
NORTH CAROLINA
HARNETT COUNTY
= . ! = Ul!lilll::r:l f II llll1;l$ ,~ ..v;&.,.,.U \~ \"uwc / gj ~PUblic ~~Q-••• ••••••••. •• 1\4. -~ "'~,, 'l.p H co u\'\ ':\ ... ~ .. ,,,,,,,,,,,,,,,,,\
I, a Notary Public, do hereby certify that JOSEPH W. MCGOUGAN, personaJ!y
appeared before me this day and acknowledged the execution of the foregoing instrument.
Witness my hand and official stamp or seal, this -1..:1 day of July, 2012.
My commission expires:
NORTII CAROLINA
HARNETT COUNTY
My commission expires:
1 lwla~
7
Agenda Item~
RESOLUTION
RESOLLTIO;\ ADOPTI1\'G AK AGREEMEI\T \\lJ:TH HAR~ETT COl~?\T"\! FOR THE
Sk"I\'FORD HOl.JSlNG AUTHORITY TO l\1AI'i'AGE A.t"\'D CONTROL OF ALL
OPEHATJO;\;S OF THE COUNTY SECTION 8 HOlJSli\'G PROGRA.J"\1 I:\ H.AH-1'\ETT
COLl\TY
WI-IEREAS, the Authority currently manages and controls the Housing Choice Voucher
PrograrTI ovmed by Harnett County pursuant to the Harnett County Department of H a using
Services Contract.
Vi'I-IEREA§) the Authority has the infrastructure in place to successfully assume complete
control ofthe administration of all projects and operations ofthe Barnett County Section 8
Housing Program in compliance with the U.S. Department of Housing and Urban Development.
\VHEREAS, the Board and Harnett County agree that all monies paid by the U.S. Department of
Housing and Urban Development to be used in the administration of the Section 8 Housing
Program will be deposited directly into accounts ofthe Authority.
NOV/ THEREFORE BE IT RESOVLED BY THE BOARD OF COMMISSIONERS OF
THE A 1JTHORITY THAT:
The Sanford Housing Authority hereby assumes complete control and management of the
operations of the Section 8 Housing Program for Harnett County.
The above Resolution was introduced by ______ read in full and considered:
Comnusswner moved the forgoing Resolution be adopted as in introduced and
read which motion was seconded by Commissioner and upon roll call, the
"Ayes: and "Nays" were as follows:
AYES NAYS
ABSENT
During a Regular Meeting, on this, the ___ day of _____ , 2013.
(seal)
(seal)
Sanford Housing Authority would like to permanently take over The Harnett County Housing Authority.
As you may be aware the recent sequestration has caused the administrative fee to run the program is
cut to 69%. When we first started managing the program our administration fee was 100%. We intend
to keep ali Harnett vouchers in Harnett County. Sanford Housing having full control over the program
will allow us to use unrestricted Sanford funds to assist Harnett. We would like to show the cost we can
cut below.
"' $ 8,400 in Auditing fees
" $5,700 in Accounting fees
o: Save on Computer Software expense
{; Sanford can apply for Grants like the FSS/Homeownership program
c Sanford can use unrestricted funds to assist Harnett's leasing (we have implemented a limited
schedule for Harnett)
o: Portion of Harnett's employee salaries/benefits can be charged to Sanford
L:L.:.I~G':'Cl', NC
?ERICD Ft-.'"DEC JAM.JAAY 31. 20: 3
CO~TR:'!.C':' ~~'XEER A ~XXX FROJEC: NU!.,..illER ~C :sg
OPERATING RECEIPTS
JC26 H:JD GRANTS HAP
3027 HUD GRANTS ADMII" FEES
TOTAL HL:'D OPER GAA!\TS
3300 INJEREST ON RESERVE F~S
3 J 0: F RAJD FUNDS COLLECTED
]] ~ 2 PORTAB~E AD"I N FEES
3 & J 0 INTEREST OJ>; >VIP Fu'NDS
1650 OTHER Il'\COME
TIJTAL OPERATING INCOME
TOTAl" OPERATING REC'FIP:'S
OPERATING EXPENDITL'RES
HOUSING ASS ISTAJ>;CE PAYP.ENTS, PRELIM ADMIN
EXPENSE AND NONEXPENDABLE EQU:PMENT
4715 HOUSING ASSISTANCE PAYMENTS
q OlO PRELIMINARY ADMINISTRATIVE EXPENSE-PRICil. 'TO ACC
4012 PRELIMINARY ADMINIS'TRATIVE EXPENSE--AFTER ACC
4110
4130
4150
4170
4171
4180
4182
4190
TOTAL HOUSING ASSISTANCE PAYl",f:N~S, PRELIM.
ADMIN EXP , AND NONEXPENDABLE EQ'-ll PI~EI\<1
TOTAL OPERATING RECEIPTS AVAILABLE FOR THE
REGULAR COSTS'OF ADMINlSTRAT10N
ADMINISTRATIVE EXPENSES
ADMINISTRATIVE SALARIES /
LEGAL EXPENSE
TRAVEL
ACCOUNTING FEES /
AUDITING FEES ~
OFFICE RENT
BENEFITS-ADMINISTRATIVE
SUNDRY ADMINISTRATIVE EXPENSE ~
TOTAl AD~INJSTRATIVE EXPENSE
OTHER EXPENSE
qqOO MAINTENANC8 AND OPERATION
4 510 :NSu'RANCE
qSJO TE~INAI LEAVE PAYMENTS
q540 EMPLOYEE BENEFI1 CONTRIBUTIONS
4590 OTHER GENERAL EXPENSES
4800 DEPREC:ATION
TOTAL OTBER EXPENSE
TOTAL ADMINISTRATIVE k~D OTHER EXPENSES
PRIOR YEAR ADJCSTMENTS
50::.0 AFFECTil'<G RESIDUA:.. RECEI?:'S OR JEFIC::":-)
TO~AL EXPENSES FOR THE REG0~ COS~ OF
AI:'~~N , :NCL'JUING PRIOR YEA.~ A:J..:CSTM.£?\TS
KET :!'JCO"'.F {DEF:CI':'} BEFORE PRC\11S:C;:\ FCR CPERA':':;:?-.c RESERVE
SEE ACCOL'NTk~TS' ~OMPI:AT:ON REPORT
:'\JRRE!\1 PERIOD Hi>~
77,,14 ~0 ]61 75
9,203 co 43 00
66,617 CC 4C4 7S
SJ
co
co
2
co
4 41
Cl
c co
c 00
01
G CO
0.02
86,621 41 404 77
84,1C8.00 393 0)
00 0 00
0 00 0 00
84,108 00 393 OJ
2,513 0 11 74
4,098 3]
0.00
00
288 80
8,400 00
608 98
3,798.66
2,000 07
19 15
c 00
0 co
1.35
39.25
2 85
17 75
35
19.194 84 89 70
l, 707 25-7 98
95 81 0 4 5
0 DO 00
00 -00
00 00
00 00
l, 6ll 44-
:7,583.40 82 17
co 0 co
}.7,583 llO 82 ::0.7
~37,663 00 JSO 73
70,168 co 45 77
607,83: co 396 50
92
D CO
0 oo
10 44
0 co
) 9 ) 6
Cl
c 00
0 00
0 01
0 co
0 01
607' 850 36 396 51
'72' 556 co 373 49
0 00 0.00
0 00 0 00
57?' 556 oc 373 49
35,294 36 23 02
~-~ {!_o, 187 06 ~
0.00 0 00
131 92
4,215 30
8,40C.DO
5,60C 00
19,316.73
10,232 96
0 09
.65
12.60
-68
78,083 97 50.94
1,599 25
973 51
C CD
0 c 0
co
0 00
2, 572 76
04
0 64
0 00
00
00
0.00
68
80,65& 73 52.61
co 0 00
80,656 73 52 6l
li5,J52 37-29.59
Calculation of July-September 2012 Administrative Fees -Housing Choice Voucher Program
HA Number:
HA Name:
1 Total Unit Months Leased-July-September 2012
2 Unit Months Eligible for Column A Rate
3 Column A Rate
4 Eligibility-Column A Unit Months (Line 2 x Line 3)
5 Unit Months Eligible for Column B Rate
(Line i -Line 2}
6 Column 8 Rate
1 Eligibility-Column 8 Unit Months (Line 5 x Line 6)
8 Total Eligibility (Line 4 -1-Line 7)
9 Pro-Ration Factor
1 o Pro-Rated Eligibilit}' (Line 8 x Line 9)
11 Fees Obligated for Ju!)'..Se ptember 2012
12 Shortfall in Fees Obligated
Line 10-Line 11, if positive
15 Excess Fees Obligated
Line 10-Line 11, if negative
NC158
670
670
$55.31
0
$51.62
COUNTY OF HARNETT
$37,058
$0
$37,058
0./9739
$29,550
$28,143
$1,407
$0
C.S. DEPARD1EJ\'1 OF HOUSING AND URBAJ' DEYELOPMEl\1
WASH!l\GTON. DC 2041~50-XJ
omcE Of PCB UC A~ l>.":JIA \ HOUSP.-<G
Dear Executive Director: M::n::ch 7; 2013
Subject: 1013 Budget t:pdate-Sequestration Implementation Housing Choice Voucher
Program
As ycu are likely aware, due to the inability of Congress to reach a deal on balanced
deficit reduction to avoid sequestration, the President was required by law to issue a
sequestration order on March l canceling approximately $85 billion in budgetary resources
across the Federal government for the remainder of the Federal fiscal year. Because you are a
panner with the Department of Housing and Urban Development, you are entitled to timely and
clear information about how these unfortunate budget cuts impact us, and, in tum, what it means
for your Public Housing Authority (PHA) and participants in the Housing Choice Voucher
(HCV) pro gram. ·
At this time, HUD is taking every step possible to mitigate the effects of these cuts.
However, based on our initial analysis, sequestration has resulted in a proration for voucher
renewal funding of 94.1% compared to anticipated renewal need for Fiscal Year 2013.
HUD understands that these cuts will have a significant impact on your PHA' s ability to
assist the current number of households in the program. Our national projections indicate that
the difference between the actual renewaJ need and the sequestration level funding results in a
shortfall of renewal funding for approximately 125,000 participating farilllies. HCV funding
also helps to support approximately 700,000 landlords and property owners who participate in
the program by providing a fair market rent so that they can meet mortgage payments, local tax
obligations, utility expenses, and maintain properties in good physical condition. Abrupt cuts to
assistance may make it difficult for these stakeholders to meet all of their obligations.
Additionally, the sequestration will significantJy reduce adrillnistrative funding, resulting
in an administrative fee proration of approximately 68.5% in 2013. This projected proration,
following the significant prorations of the past few years, could pose major challenges for
PHAs in managing their HCV programs. HUD recognizes this reduction in administrative
fees may impede and disrupt your operations and pose severe impediments on the
l!ccomplishment of important goals such as maximizing the number of families housed
through HUD 's affordable housing programs, serving homeless veterans and other
vulnerable populations, and expanding housing choice for families in areas of opportunity.
Since these cuts may have a profound impact on your PHA's ability to serve
families, the Department is encouraging PHAs to take measures to rilltigate the potential
impact of these funding cuts on the families that you serve. These strategies were previously
shared with your agency on February 22,2013.
www.hud.gov espanoJ.hud.gov
2
Mitigation Strategies
Given the nature of the HCV program, some PHAs will face more challenges at being able to
cope with funding reductions. Housing Authorities with low turnover rates, with increasing
per unit cost trends and with low Housing Assistance Payment reserves need to be
particularly cautious. The deep cuts that result from sequestration will limit BUD's ability to
materially assist PHAs that go into shortfall. BUD is requesting that if you have not already
done so, you take the following measures to ensure that your agency does not experience a
funding shortfall and is able to continue to assist all HCV participants.
(1) Utilization of the HCV Forecasting Tool: HUD has developed a HCV forecasting
too] that is available on-line for PHA use.1 The tool will assist you in mapping
out various funding scenarios for your agency, with the ability to adjust for factors
such as attrition and success rates. Please contact your local field office for any
questions or technical assistance on using the tool.
Regardless of whether your agency uses the HCV utilization too I or its own
forecasting process, it is critical that an analysis is done to determine whether
your agency should be issuing vouchers to applicants at this tirne in light of
these potential cuts. In the past, certain PHAs have experienced funding
shortfalls due to continued or increased leasing without the available budget
authority to support the vouchers throughout the calendar year.
While it is possible that the sequestration cuts may be a temporary measure, it will
be necessary during this uncertain budget climate to manage resources so as to
minimize the effect of sequestration on existing HCV participants.
(2) HUD encourages your agency to review PIH Notice 2011-28, which provides
guidance on administrative flexibility and actions PHAs may take to reduce costs
in the Housing Choice Voucher Program. Suggested actions listed in the Notice
include lowering payment standards, reviewing utility allowances, changing
portability and moves policies. Further, PHAs may wish to consider revising
subsidy standards to reduce over-housed families, increasing minimum rents, and
redoubling efforts to eliminate fraud and abuse. Early implementation of these
measures may allow your PHA to better manage any prorations in its funding over
the course of the calendar year.
PHAs also need to plan to mitigate the sequestration's significant impact on
Administrative Fee Funding to PHAs in 2013. PHAs should begin to make plans for this
contingency if they have not done so already. PHAs are encouraged to review PIH Notice
2012-15, Streamlining Administrative Practices in the Housing Choice Voucher Program.
1The utilization tool is found on the Office of Housing Voucher Programs webpage under
"Related Program Information" at www.hud.gov
PHAs are encouraged to refer to PIH Notice 2013-3, which provides options to Pl1As in
meeting certain program requirements during this period of decreased resources.
3
If you have any questions concerning this Jetter or how to use the HCV forecasting
tool, please contact your local Field Office. If you believe that your agency r:njght be at Tisk
of being in a funding shortfall position as a result of these potential funding cuts or any other
reason, please also contact your local Field Office.
Thank you for your continued partnership with the Department, and for your cooperation,
as we work together to manage through these unfortunate circumstances.
Sincerely,
cc: Board Chair
Board Meeting
Agenda Item
Agenda Item L/ -R
V11 lJ
MEETING DATE~ 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Central Carolina Holdings, LLC Contract
REQUESTED BY: Amanda Bader, County Engineer
REQUEST:
Requesting that the Board of Commissioners approve the Central Carolina Holdings, LLC
Contract as presented. ·
COUNTY MANAGER'S RECO:M:MENDATION:
C:\Users\tlstrickland\AppData\Local\Microsoft\ Windows\ Temporary Internet
Files\Content. Outlook\SXO 1 QITH\agendaforrn20 13 .doc Page I of I
72. According to the White Goods Law, White Good Tax Distributions must be spent on white goods activities. Give amounts and types of
expenditures White Good Tax Distributions were used for (do not include funds received from grants).
Operational Expenses:
$ -------------
Capital Improvements: $ ------------------------------
Clean-up of Illegal White Goods Dumps:$ ---------------------------
Total Expenditures: $ ------------------------------
SCRAP TIRES
73. Give name, address, phone number, and e-mail of person responsible for scrap tires program.
Name: Jerry Blanchard Title: General Service Director
Address: P.O. Box 940 City: Lillington Zip: 27546 ------------------------------------------------------------
Telephone: 9108937536 Fax:9108148263 Email: jblanchard@harnett.org --------------------
74. Please provide the physical address of the primary county scrap tires collection site.
Street 1: Dunn/Erwin Site-449 Daniels Road, Dunn, NC 28334
Street 2: Anderson Creek Site -1086 Poplar Drive, Spring Lake, NC 28390
City: State: North Carolina Zip: ---------------------------------------------------------------------------
75. Tonnage/Number of scrap tires disposed July I, 2011-June30, 2012 (excluding tires from cleanup of nuisance sites)
1202.57 Tons or Number of tires
76. Tonnage/Number of scrap tires disposed from cleanup of state or county designated nuisance sites
Tons or Number of tires ------------------
77. Indicate the types of tires collected by the county:
Passenger 88 % Heavy Truck 11 % Large Off-Road % ----------
78. List the amount of revenue for the scrap tire program by source:
Revenue from Scrap Tire Tax Distributions: $ 105,822.06
--~------------------------
Revenue from Tire Fees: $ 1,912.16
~------------------------
Revenue from Scrap Tire Clean-up Reimbursements: $ 0 ---------------------------
Revenue from Scrap Tire Cost-Overrun Grants: $ ---------------------------
Total Revenue: $ 107,734.22 --~-----------------------
79. County's total scrap tire program contract expenditure (contract disposal/hauling costs), excluding costs of nuisance tire cleanups, for
FY11-12. $ 62890.79 --------------------------------------
80. County's additional scrap tire program expenditure (i.e. labor, convenience center cost), if any.
Labor $20697.19 ----------------------------
Site Cost$ -----------------------------
Other $ -----------------------------
81. County's contract cost for scrap tire disposal. $ 47 I Ton; $ I Tire; $ 1 Load ------------------------------
82. Hauling cost or fuel surcharge, if not included in contract cost above. $ I Ton; $ I Tire; $ 130.00 1 Load ----------------
83. Total tipping fees collected for tires not eligble for free disposal.$ 1912.16 ----------------------------------
84. Total number of tires collected not eligible for free disposal. 25.16 tons -------------------------------------
85. Were scrap tires cut and disposed in a landfill? DYes (g]No
86. Name of tire disposal!recycling firm Central Carolina Holding, LLC
2011-2012 Local Government Annual Report Report Due Date: September 1, 2012 Submit to: lgteam@ncdenr.gov Page 10 ofll
State ofNorth Carolina -Harnett County
STATE OF NORTH CAROLINA
HARNETT COUNTY
CENTRAL CAROLINA HOLDINGS LLC.
SCRAP TIRE RECYCLING & DISPOSAL CONTRACT
This Scrap Tire Recycling and Disposal Contract ( " Contract" ) made and entered on
this 1st day of May, 2013 (Anniversary date ), by and between County of Harnett, a
political subdivision of the State ofNorth Carolina, hereafter referred to as" County" and
Central Carolina Holdings, LLC, a North Carolina Corporation, with principal business
offices located at 1616 McKoy Town Road, Cameron,28326, hereinafter referred to as"
Contractor".
WITNESETH
WHEREAS, the County chooses to recycle its scrap tires when possible and has
determined that this service can best be provided through a service contract with a
qualified firm; and
WHEREAS, the Contractor is qualified to provide collection, transportation,
recycling and disposal of tires and other scrap rubber and has the necessary equipment,
personnel, facilities, expertise, financial resources and management skills to provide a
high level of service.
1) Scrap Tire Volume Generated
It is unknown how many scrap tires that the County receives at its landfill annually.
However, the Contractor understands that the County does not control the scrap tire waste
stream and that there is no guaranteed volume that will be received during the term of this
contract.
2) Recycling and Disposal Services
a) Contractor Responsibilities
The contractor agrees to accept tires once they are hauled in by a contractor of Harnett
County Solid Waste hauling service.
3) Term
This Contract shall be in full force and effect for a period offive (5) years from the
date of execution, subject to appropriate of funds by the Harnett County Board of
Commissioners. Should the funds for this Contract not be appropriated by the Harnett
County Board of Commissioners, this Contract shall be terminated by the County upon
ten (1 0) days written notice to Contractor. County reserves the right to renew this
Contract after the initial five year contract term expires subject to the same terms and
1
State ofNorth Carolina -Harnett County
conditions, upon agreement of both parties, provided that funds have been appropriated
by the governing board and performance under this Contract by Contractor has been
satisfactory. Any price increase requested by Contractor shall be considered at contract
renewal time, and may be cause for non-renewal.
4) Time of Performance
Contractor shall have gate open for delivery of scrap tires Monday thru Thursday 8:00
AM TO 4:30PM AND ON Friday 8:00AM TO 3:30PM. The exception shall include
Saturday, Sunday, New Year's Day, Martin Luther King Day, Good Friday, Memorial
Day, Independence Day, Labor Day, Thanksgiving, Christmas and the day after
Christmas.
5) Invoices
The Contractor shall invoice the County monthly for scrap tires collected and
transported since the previous invoice. Each invoice shall be according to the fees per
Section 6 and the applicable weight tickets. Each invoice shall include a dated listing of
the loads collected and transported indicating the weight per load, and the load origin.
6) Collection Disposal Fees
The County shall pay Contractor, for the work described in Section 2, including
processing of all passenger and truck tires, the sum of$ 50.00 per ton. In the event that
the Contractor transports tires for the County, the freight charge will be $180.00 per load.
In the event of a discrepancy between Contractor and County records, such invoice shall
be paid less the amount of the discrepancy. A notice of discrepancy with supporting
documentation shall be promptly sent to Contractor and the two parties shall reconcile
records and invoices at the earliest possible date. Such reconciliation shall be reflected on
the next invoice from Contractor.
7) Termination
This contract may be terminated according to either of the following provisions:
a) Default: If either party hereto deems the other party hereto to be in default of any
provision hereof, the claiming party shall provide notice in writing to the defaulting
party of said default. If said defaulting party fails to correct the default within
twenty (20) working days from the date of notice, the other party may terminate
this Contract immediately. In case of such termination the party terminating this
contract shall forthwith give the other party written notice of such termination.
b) Mutual Agreement: This Contract may be terminated by mutual agreement of the
parties hereto, at any time.
2
State ofNorth Carolina -Harnett County
8) Force Majeure
a) Suspension ofPerformance: The performance of its duties and obligations
hereunder by either party shall be suspended to the extent that such performance, in
whole or in part, shall be rendered impracticable by Force Majeure.
b) Definition: Force Majeure-For purposes herein, Force Majeure shall be termed as
any event or occurrence of any nature or kind in respect to the duties herein that is
beyond the control of and occurs without the negligence of the party invoking the same,
including without limitation: acts of God or of a public enemy, acts of government or
governmental authority in either its sovereign or contractual capacity, wars, riots, fires
floods, explosions, epidemics, boycotts, excessive fuel prices, blackouts, strikes, labor
disputes, equipment breakdowns, and any transportation problem directly affecting or
inhibiting pickups.
c) Notice: In the event that either party hereto determines that a Force Majeure has
occurred, or it is likely to occur, said party shall promptly furnish to the other party notice
in writing of such Force Majeure , setting forth the nature of such problem, the
anticipated effect thereof on said party's performance hereunder and when normal
performance may be expected. In the event of excessive fuel prices of over the road
diesel Contractor and County will negotiate satisfactory terms for both parties involved.
d)No Unreasonable Delay: Any party hereto whose performance hereunder is delayed
or prevented by a factor of Force Majeure, and said party subsequently invokes Force
Majeure, shall take all reasonable steps to resume, with the least possible delay,
compliance with its obligations hereunder, provided that said party shall not be
required to settle any strike or labor dispute on terms not acceptable to it.
9) Representations
9.1) The Contractor represents, warrants and covenants to County that:
a) It is an entity duly organized, validly existing and in good standing under the laws
of the State ofNorth Carolina, and is duly and validly qualified to conduct business
and is in good standing in all jurisdictions in which such qualification is necessary.
b) The execution ,delivery, and performance of this Contract have been duly and
validly authorized by all corporate action required to be taken and will not result in
a breach of, constitute a Default under, or violate the terms of Contractor's
organizational agreement, or any rule, regulation, judgment, decree, order, or
agreement to which Contractor is a party or by which it may be bound.
c) Contractor has valid rights of control with respect to its plant size.
d) Contractor shall comply with all environmental and other applicable governmental
permits, guidelines and actions during the term hereof, and has paid and will pay
all valid charges and assessments in connection therewith. Contractor hereby
indemnifies County against any punitive or other action resulting from or
associated with Contractor's failure to do so.
3
State ofNorth Carolina -Harnett County
9.2) County represents, warrants and covenants to Contractor that:
a) The execution, delivery and performance of this Contract by County have been
duly and validly authorized by all corporate action required to be taken and will not
result in a breach of, constitute a Default under, or violate the tenns of decree,
order, contract or agreement to which County is a party or by which it may be
bound. Concurrently herewith, County tenders unto Contractor a certified copy of
the resolution of its Board of Commissioners authorizing execution and delivery of
this Contract.
10) Insurance
Contractor does hereby attest that it has general liability insurance coverage ( which
covers all its operations including but not limited to motor vehicle transportation) in the
minimum amount of one million ( $ 1 ,000,000.00) dollars. A "Certificate of Insurance"
affirming said coverage is attached hereto as an integral part of this Contract. County
shall be listed as an additional insured under said Certificate of Insurance and a copy of
said endorsement shall be provided to the County within ten (10) days of signing
Contract. Contractor shall at all times during the existence of this contract maintain
liability insurance coverage in the amount not less than one million ($1,000,000.00)
dollars.
11) Hold Harmless
The Contractor does hereby indemnify and hold the County free and harmless from
liability on account of injury or damage to persons or property which may result from the
negligent conduct or operations arising out of the business of collection, removal and
transportation of tires in accordance with the terms of this contract; and in the event that
any suit or proceeding is brought against the County at law or in equity, either
independently or jointly with the Contractor, or either of them, on account of such
negligent acts, The Contractor will defend the County in any such suit or proceeding at
the cost of the Contractor, and in the event of a final judgment of decree being brought
against either of them , The Contractor will pay such judgment or comply with such
decree with all costs and expenses of whatsoever nature and hold the County harmless
therefrom.
12) Disputes
Any matter that arises hereunder that cannot be settled in negotiations between the
parties hereto shall be handled according to the laws, legal processes and courts of the
State ofNorth Carolina. Any final decision therefrom shall be valid and binding upon the
parties hereto and enforceable at law. Venue for any action arising out ofthis contract
shall be the general court of justice, Harnett County, N.C.
13) Miscellaneous
13.1) Harnett County is an equal employment opportunity employer. The County is a
federal contractor, and therefore the provisions and affirmative action obligations of 41
4
State ofNorth Carolina -Harnett County
CFR § 60-1.4(a), 41 CFR 60-741.5(a), and 41 CFR 60-250.4 are incorporated herein by
reference, where applicable. Contractor agrees to be an equal opportunity employer and
not discriminate based on race, religion, or sex.
13.2) This Contract may be changed only by agreement in writing and signed by both
parties hereto.
13.3) This Contract embodies the entire contract between the parties and supersedes
any prior agreements and understanding, oral and /or written.
13.4) This Contract may be executed simultaneously in two or more counterparts, each
of which shall be deemed an original.
13.5) This Contract shall be governed by the laws of the State ofNorth Carolina.
13.6) The sections and heading in the Contract are for reference purposes only and shall
not effect in any way the meaning of this Contract or any part herein.
13. 7) In the event that any provisions of this Contract shall be determined to be invalid,
this Contract thereupon shall be deemed to have been amended to eliminate such
provisions so the remaining provisions of this Contract shall be valid and binding.
13.8) All notices and other formal communications hereunder shall be made in writing
and given or delivered by certified United States mail to the principal and at the address
designated below. Acceptance thereof shall be deemed to constitute receipt.
Contractor
Central Carolina Holdings LLC.
1616 McKoy Town Rd.
Cameron, N.C. 28326
County
Harnett County
P.O. Box 940
Lillington, N.C. 27546
13.9) Any waiver made hereto shall be deemed to be limited in application to the
matters explicitly referred to therein and shall neither be construed as, nor entitle the
other party to a waiver by said party of any similar matter.
13.10) This Contract shall be binding upon and insure to the benefit ofthe parties
hereto and their respective successors and permitted assigns, but neither this Contract nor
any of the rights, interests, or obligations hereunder shall be assigned by either party
hereto without the prior written consent of the other party hereto, which consent shall not
be unreasonable withheld or delayed.
IN WITNESS WHEREOF, the parties hereto have set their respective hands and seals
as of the date first above written.
5
State ofNorth Carolina -Harnett County
COUNTY OF HARNETT
BY: _______________ _
ATTEST
CENTRAL CAROLINA HOLDINGS LLC.
BY:. __________________ _
ATTEST
6
Agenda Item 6
May 6, 2013 APPOINTMENTS NEEDED
BOARD OF ADJUSTMENT
As of March 31, 2013, we will have a vacancy for an alternate member from District 5 on
this Board. Mr. George Brice is not interested in being reappointed.
BOARD OF HEALTH
Health Director recommends that Ms. Lynda Miller be reappointed to serve on the Board
of Health.
DANGEROUS DOG COMMITTEE
We have a vacancy on this committee that will need to be filled by an attorney in the
county. This vacancy was posted in the Dunn Daily Record on February 24, 2012.
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
We have a vacancy for an at-large member on this board.
HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members receive mileage reimbursement as
claimed.
HISTORIC PROPERTIES COMMISSION
We currently have a vacancy for a regular member in District 5.
MID-CAROLINA AGING ADVISORY COMMITTEE
We have three vacancies on this committee. Members receive mileage reimbursement as
claimed.
SANDHILLS BOARD
Louise Taylor will complete her second and last term on the Sandhills Board in July 2013
Page 1 -Appointments
Harn
COUNTY
April 24, 2013
TO:
FROM:
SUBJECT:
Tommy Burns
County Mana,ge'r
/ J6~~~ ~ealt~ D~ector
\v:
BOH Members
Department of Public Health
www.harnett.org
Harnett County Go,ernment Complex
307 W. Cornelius Harnett Boule ard
Lillington, NC 27546
ph: 910-893-7550
fax: 910-893-9429
I would like to recommend that Ms. Lynda Miller be re-appointed to the Board. Currently she serves as
one of our Public Members.
Please let me know if you have any questions.
strong roots· new growth
Agenda Uem 7
North Carolina Forest Service
3259 01d us 421
Li11ington, NC 27546
(910) 893-4391
harnett. ncfs@ncagr.gov
Agenda Item I D
2012 Summary of
Accomplishments in
Harnett County
2012 NCFS Summary of Accomplishments in Harnett County
County Ranger Buren Fulmer
Assistant County Ranger Tom Steves
Assistant County Ranger Derrick Turnage
Forest Fire Equipment Operator Dusty Pappendick
Service Forester* Adam Huffman
* Position 100% state funded 2 days per week in county.
es
Headquarters ---400 sq. ft. ---built 1934
Equipment Storage Building ---Cameron Hill ---30+ years old
Miscellaneous structures: Cameron Fire Tower
Mamers Fire Tower
Used mobile home at Cameron
YEAR MODEL
2006 Ford 350-Type 6 Engine
2005 Ford 350 -Type 6 Engine
2008 Ford 350-Type 6 Engine
2013 Ford 350 -Type 6 Engine
2008 Sterling Truck/Tractor & lowboy trailer
19
17
3
30
13
MILES
105,321
122,362
100,236
3,701
17,251
1998 TD 12 Crawler Tractor with fire plow 2,626 tach. Hrs
2
2012 NCFS Summary of Accomplishments in Harnett County
N
Forest management and reforestation activities added nearly 2.4
mi11ion do11ars to the Harnett County economy during 2011.
These efforts also provided seasonal work for site preparation
contractors, logging crews, planting crews and pre-commercial
thinning crews.
Continued management of reforested areas should result m
estimated future economic benefits of nearly 2.2 mi11ion doUars.
Commercial forest land
(Protected by NCFS from wildfire, insects & disease)
Privately owned forest land
(Eligible for NCFS management assistance)
Estimated forest volume
Economic
Vall.l~<l~~~d' tp Co~:h.~· Ec{;jJ'li:>,~M
Total Federal Cost Share (CRP) Rental Payments
Total Federal Cost Share (CRP) Cost Share Payments
Total Federal Cost Share (SPBPP) Cost Share Payments
Total Federal Cost Share (EQlP)
Total State (FOP) Cost Share Program monies received by
landowners
Estimated value of timber harvested on private lands
TOTAL ADDED TO ECONOMY
Future value added to County Economy
Estimated value of new pine plantations in 35 years
3
183,400 acres
176,300 acres
788,206,716 cu. ft.
$78,925.00
$14,933.00
$12,681.00
$23,239.00
$28,134.00
$2,234,714.00
$2,392,716.00
2012
$2,196,246.00
2012 NCFS Summary of Accomplishments in Harnett County
In 2012, 170 landowners were assisted by the N.C. Forest Service and 130 Forest
Management Plans were prepared, placing an additional 5,629 acres under active
forest management.
Forest Management Plans include a field visit by a Service Forester and County Forest
Service representative. During the field visit an examination of the land is made and
written recommendations are made.
Recommendations concerning timber harvesting, timber stand improvement and
reforestation are given, taking into account both the goals of the landowner and
sound management practices that protect and enhance wildfire and water quality.
Based on Forest Service recommendations, 761 acres were planted with trees. 1,337
acres of timber were harvested on NCFS projects.
2011 2012
Management Plans prepared: 156 130
Acres in plans: 6,023 5,629
Acres of site preparation: 371 313
Acres planted (trees): 1,083 910
Acres of natural regeneration: 168 154
Acres of timber harvested on NCFS projects: 494 1,337
Acres of Wildlife Habitat lmprovement: 138 74
Acres of Best Management Practices: 1,666 690
lmplemented
Number of landowners assisted: 192 165
Water Quality Forest Practice Guidelines
inspections: (in compliance) 34 58
Acres of Release (chemical) 675 376
Acres of Pre-commercial Thinning (SPBPP) 159 207
4
2012 NCFS Summary of Accomplishments in Harnett County
Harnett County Landowners
Planting Trees
Brown, Terzel
Byrd Fam Part
Byrd, David
Byrd, Donald
Darroch, Mamie Jo
Gardner, Edward
Ghori Family
Kirkpatrick Assoc
Laton, Greg
Maddox, Gary
Mangum, Tim
McCormick Farms
Mcleod, Stuart
Meredith, Mark
Mitchell Forest
Moore, Avery
Sears Family
Soublet, Paul
Stewart, Dorothy
Upchurch, James
Urquhart, Tom
5
2012 NCFS Summary of Accomplishments in Harnett County
Buren Fulmer
Tom Steves
Adam Huffman
Darrel Harrington
Deanna Nobles
Gary Pierce
1
The Forest Stewardship Program 1s a
cooperative effort involving severa 1 agencies
and forestry professionals. lt is designed to
encourage landowners to manage their natural
resources, to enhance timber, fish and wildlife,
water, soils, and aesthetics. Below is a list of
Harnett County Forest Stewardship Committee
mem hers and the agencies with which they are
associated.
N.C. Forest Service
N.C. Forest Service
N.C. Forest Service
Natural Resources Conservation Service
N.C. Wildlife Resources Commission
Co-op Extension Chairman
Approved Landowners Working Towards Certiflcation
Allen Jones King Roberts William Bell
Bobby Wellons Ernest Alphin Frank Stump
Bryan Raynor David Ward Dennis Shackelford
David Walker Johnny Steves Darin & Carrie Bibbens
Elizabeth Grady Kenneth Byrd William J. Senter
Miranda Fleming STM Farms Parks Blake
George Isbell Steve Hardee Headwaters LLC
Graham Byrd Jeff Swire William Parrish
Steve Hardee Dustin Cashwell Dirt Poor Farms, LLC
Certifled Stewardship Landowners -2012
Roscoe Frizzelle
Keith Chatellier
Bill Carter
John Ulam
Ann Dougherty
Terry Herndon
Buren Fulmer
Pat Speannan
Robert Jones
Thomas Blue
Rick Rodgers
John Bullard
Summervilla Corp.
Don Anderson
Tom lrvin
Mike Turner
Wayne Fortenberry
Paul Soublet
Gareth Brookhart
Sue Ross
Larry Weathers
David Averette
J E Howard
Richard Bogan
Gary Pierce
David Dummond
6
Joe Harrill
Mike Taylor
Don Wellons
Heinz & Mary Senign
Graham Byrd
Joey Strickland
Derek Walker
John E. Thornton
Darin Bums
Tony Hendricks
Joe Byrd
Dr. Richard Cotton
David Whaley
Bruce Fortenberry
Mike Cardwell
Tom Steves
Timothy Holder
Bill Carter
Mark Bullard
2012 NCFS Summary of Accomplishments in Harnett County
tic were issu
offenders, along with 1 court
case.
Number of forest fires contro11ed:
Number of acres burned:
2011
133
820
316 Threatened buildings I homes saved: .
Value of buildings I homes saved: $33,878,000
Law
Num her of warning tickets issued:
Number of court cases:
Number of school programs:
Number of exhibits I displays:
Acres of hazard reduction and wildlife burning by NCFS
& landowners:
7
2011
so
5
2011
2
3
530
2012
go
334
103
$9,326,00
2012
35
2012
6
5
533
1
1
2012 NCFS Summary of Accomplishments in Harnett County
At this time there are no major forestry insect or disease problems in Harnett
County. lf informed of Southern pine beetle activity, County Forest Service personnel
undertake the following activities:
1. The site is located and the affected landowner is informed;
2. Control measures are communicated to landowner;
3. NCDFR personnel assist landowner with marking infected trees and
coordinating harvest of same.
• 2 -Aerial Surveys done in 2012
Accomplishments in 2012 include:
Smokey Bear Program
Dream Big Academy
Anderson Creek School
Linden Oak School
Holly Springs Family Fun Day
Coats School
Friend Raven Rock Fun Day
Public Events
Parades
Coats Farmers Day
Erwin Christmas Parade
Angier Christmas Parade
Career Fair
National Wild Turkey Federation Jakes Day
Carolina Lakes Firewise Day
Harnett Central High
Overhills High
Shawtown School Harnett Environmental Field Day
8
2012 NCFS Summary of Accomplishments in Harnett County
•!• Harnett County Forestry Association
•!• Assisted Harnett County Fire Marshall with searches
•!• Fire Wise Community USA at Carolina Lakes
•!• Longleaf Pine Landowner Workshop
•!• Harnett County Environmental Field Day -5th graders
J'Ville Elementary School
Behaven Elementary School
Highland Hills School
Boone Trail School
Service to the citizens of Harnett County will be enhanced
by purchase of the following items:
•!• Truck in 2013-2014 budget year
•!• New office and Equipment facility at Mamers
(built in 1933}
9
2012 NCFS Summary of Accomplishments in Harnett County
10
If you have any questions concerning the Center's budget request for FY 13-14, or any
other issue associated with Sandhills Center, please feel free to contact me.
Thank you for your continued support of Sandhills Center and the services we manage.
The Center's Board of Directors and staff are committed to providing the citizens of
Harnett County with quality, cost-effective services. I look forward to the opportunity to
present the Center's budget request to your county commissioners in the near future.
Sincerely,
Victoria Whitt
Chief Executive Officer
Attachment
cc: Mr. Gary House, Harnett County Commissioner
Ms. Sylvia Blinson, Harnett County Finance Officer
JULY 1, 2012
COUNTY ESTIMATED
POPULATION
ANSON 27,069
GU1LFORD 505,261
HARNETT 122,844
HOKE 50,546
LEE 59,617
MONTGOMERY 28,498
MOORE 91,301
RANDOLPH 145,106
RICHMOND 46,524
TOTALS 1,076,766
SANDIDLLS CENTER
COUNTY CONTRIBUTIONS
FY 13-14
ACTUAL PROPOSED
COUNTY COUNTY
GENERAL GENERAL
CONTRIBUTION CONTRIBUTION
FY 12-13 FY 13-14
$ 55,000 $ 55,000
$ 10,557,462 $ 10,557,462
$ 199,679 $ 199,679
$ 58,000 $ 58,000
$ 240,000 $ 240,000
$ 60,775 $ 60,775
$ 274,706 $ 274,706
$ 844,000 $ 844,000
$ 147,000 $ 147,000
$ 12,436,622 $ 12,436,622
COUNTY
GENERAL
PER CAPITA
CONTRIBUTION
FY 12-13
$ 2.03
$ 20.89
$ 1.62
$ 1.15
$ 4.02
$ 2.13
$ 3.00
$ 5.81
$ 3.16
$ 11.55
SERVICE REQUESTS
Count of each crisis episode for which service was requested for in an individual. Persons may have multiple crisis episodes
during the reporting period. Count is only one request per crisis episode, even if multiple requests for the same crisis episode
are received.
SERVICES PROVIDED
(Anson,
Montgomery,
Randolph and
Moore Team
(Harnett, Hoke, lee
and Moore Counti
Total
Counts of each time an individual was served for a crisis episode (either face to face or by telephone). A person may have
multiple crisis episodes during the reporting period, but, only one response per episode.
Service location
Community Setting 300 178 478
Emergency Department 690 0 690
Telephonic response 1 1 2
Total 991 179 1,1!(1
Primary Disposition of Cases
Current setting 266 82 348
Alternative Natural Support 81 2 83
Referral to Medical I Emerg Dept 40 41 81
START Team 0 0 0
Crisis Respite 0 0 0
Facility-Based Crisis 3 1 4
Community Detox 27 9 36
Community hospital (psych unit) 412 11 423
State psychiatric hospital 9 0 9
State ADATC 2 1 3
Jail or detention 2 0 2
Other 149 32 181
Total 991 179 1,170
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24 Hours 0-1 Days 35% 24-48 Hours 1-2 Days 25% Total length of Stay: 1!14 FY 12-13 =July-December 2012 j
A LOCAL MANAGEMENT ENTITY-MANAGED CARE ORGANIZATION
MANAGING MENTAL HEALTH, INTELLECTUAL/DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES
910.673.9111 IIIII {FAX) 910.673.6202 till WWW.SANDHILLSCENTER.ORG 1111 VICTORIA WHITT, CEO
Operations Report
1915 (b)(c) Medicaid Waiver Operation
December 2012, January 2013, February 2012, March 3013
December January February
2012 2013 2013
Medicaid Eligibles and Funding
Medicaid Eligibles 81,969 83,827 85,354
PM PM Payment $10,127,551 10,261,813 10,498,641
-Administration 1,265,944 1,282,727 1,312,330
-Risk Reserve 202,551 205,236 209,973
-Service Allocation 8,659,056 8,773,850 8,896,338
Customer Services
# of Calls Received 2,012 2,632 2,565
Average Speed to Answer 4.7sec 5.07 sec 6.00 sec
Abandonment Rate 2.00% 4.90% 5.80%
Blockage Rate 0.00% 0.00% 0.00%
# of Service Requests 220 395 421
# of Emergent Appointments 69 113 140
# of Urgent Appointments 48 115 115
# of Routine Appointments 103 167 166
Care Management/Utilization
Management
# of Authorization Requests Received 1,591 2,046 1,901
# of Authorization Requests Approved 1,178 1,581 1,589
(74.0%) (77.3%) (83.6%)
# of Administrative Denials Issued 394 419 260
(24.76%) (20.5%) (13.7%)
# of Medical Necessity Denials Issued 19 46 52
(1.2%) (2.2%) (2.7%)
# of Appeals Received 5 15 6
% of Urgent Prospective Requests 100% 98.1% 98.8%
Reviewed within timeframe
% of Urgent Concurrent Requests 100% 100% 96.1%
Reviewed within timeframe
% of Routine Prospective Requests 97.4% 98.6% 99.6%
Reviewed within timeframe
% of Routine Concurrent Requests 98.6% 99.2% 99.8%
Reviewed within timeframe
P.O. Box 9, West End, NC 27376
Servmg Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, & Richmond Counties
Available 24 hours a day at 1-800-256-2452
March
2013
85,526
$10,519,691
1,314,961
210,394
8,994,335
3,187
6.50 sec
5.70%
0.00%
287
87
79
121
2,283
1,839
(80.5%)
385
(16.9%)
59
(2.6%)
5
100%
98.4%
100%
100%
~
~
s
A LOCAL MANAGEMENT ENTITY-MANAGED CARE ORGANIZATION
Operations Report
1915 (b)(c) Medicaid Waiver Operation
December 2012, January 2013, February 2012, March 3013
December January February March
2012 2013 2013 2013
Provider Network
# of Providers in Network 658 679 762 851
# of Providers Denied Access to Network 1 3 0 0
#of Client Specific Contracts Established 1 0 0 2
# of Credentialing Applications Approved 1,701 1,806 2,067 2,313
-Licensed Independent Practitioners 237 247 286 316
-Hospitals 26 29 29 34
-Agencies 394 404 448 502
-Clinicians within Agencies 991 1,067 1,227 1,364
-Other Provider Type 53 59 77 97
# of Provider Disputes Received 1 1 0 0
# of Provider Sanctions Imposed 0 1 0 0
Care Coordination
#of Referrals Received 30 41 55 39
# of Referrals Accepted 21 34 42 27
#of Cases Terminated 17 23 30 26
Quality Management
# of Complaints Against MCO Received 2 3 1 2
# of Complaints Against Providers 6 13 12 12
Received
# of Provider Monitoring Visits Completed 16 33 59 36
A LOCAL MANAGEMENT ENTITY-MANAGED CARE ORGANIZATION
MANAGING MENTAL HEALTH, INTELLECTUAL/DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES
910.673.9111 1111 (FAX) 910.673.6202 Ill WWW.SANDHILLSCENTER.ORG Ill VICTORIA WHITT, CEO
December January February
2012 2013 2013
Claims Processing
# Billed 7,840 64,043 80,943
#Approved 5,190 43,595 40,946
(66.2%) (68.07%) (50.59%)
#Not Processed 2,650 20,217 38,757
(33.8%) (31.57%) (47.88%)
Average Processing Time 7.7 da_ys 9.4 days 9.6 days
Notes on Claims Processing:
March
2013
78,404
46,136
(58.84%)
32,268
(40.13%)
10.2 da_y_s
We have worked with four of our big providers who constitute a large part of the denials. We have identified the following
issues with them which they are correcting:
• Their software vendors need to reprogram system according to new Federal guidelines
• Incorrect NPI provider numbers
• Incomplete diagnostic reporting
• Continuing to bill services as Medicaid pass through, i.e. Therapeutic Foster Care
• Reminder that billing to Sandhills Center should mirror what was previously done with HP, not one of the other
systems in NC
We have identified an issue with HP processing duplicate claims, resulting in higher denial rates -an edit has been
added.
17,500
tl) 15,000
~12,500
::iio,ooo
~ 7,500
·~ 5,000
~ 2,500
0
Claim Service line Denial Trend
~2 ~ ~ ~ ~ ~ ~ ~ ~ ~~ /\..~ (\~ :i' '{YC) ~0.-r:::, ~~ ~0.-r:::, ~{'~~ "-~" "-~" "-\ "\~ ~<J.-" ~'V ~" ~".: . t>v
HP Checkwrite Dates
........ Final SHC Denials
P.O. Box 9, West End, NC 27376
Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, & Richmond Counties
Available 24 hours a day at 1-800-256-2452
updated 4/15/2013
Harnett County Department of Public Health
Activities Summary
NCDVA-2 Rev. Dec.2007 Correspon
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