The URL can be used to link to this page

021813a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting February 18, 2013 7:00pm 1. Call to order -Chairman Jim Burgin 2. Pledge of Allegiance and Invocation-Vice Chairman Gary House 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and releases D. Resolution to add roads to state system E. Fee waiver of $900 annual SASO fee for one (1) years for Lomax Aviation at the Harnett Regional Jetport F. Emergency Services requests authorization to submit an application and receive funds for the FY2012 ASPR Assistant Secretary for Preparedness and Response) SMAT III (State Medical Assistance Team) Grant administered through the WakeMed Health and Hospitals CAPRAC (Capital Regional Advisory Committee) in the amount of$10,500. These funds will be used for the purchase of replacement of expired medications and decon mask filters for our SMA T III Team. G. General Release-Resolution of Claim by previous County Manager, Scott T. Sauer H. IT Department (E-911 Division) requests to use the sole source purchasing option to purchase an additional Computer Aided Dispatch Software License from TriTech at a cost of$26,778.98. TriTech provides software maintenance and support to our Computer Aided Dispatch System (CAD). This purchase will increase our license to nine ( 9) and the cost is a 911 eligible expense. I. Resolution honoring Eagle Scout William Rhodes Kelly J. Resolution honoring Eagle Scout Benjamin Alexander Ellmers K. Leadership Harnett Board of Directors requests waiver of room rental fees for the Commons Area for their graduation dinner in October. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each Presentation 6. Appointments Page 1 7. Public Hearing on Proposed Zoning Change: Landowner/ Applicant: Anderson Creek Vol. Fire Dept., From RA-20M to Commercial zoning; 1.04 acres; SR 1121 Ray Rd.; Anderson Creek Township, Mark Locklear, Interim Planning Director 8. County Manager's report-Joseph Jeffries, Interim County Manager -January 2013 Veteran Affairs Activities Report 9. New Business 10. Closed Session 11. Adjourn Page 2 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting February 4, 2013 The Harnett County Board of Commissioners met in regular session on Monday, February 4, 2013, in the Commissioners Meeting Room, County Administration Building, 1 02 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gary House, Vice Chairman Beatrice B. Hill, Commissioner Joe Miller, Commissioner C. Gordon Springle, Commissioner Joseph Jeffries, Interim County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Sylvia Blinson, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 9:00 am. Commissioner Springle led the pledge of allegiance and invocation. Marcia Everette of Angier registered an objection to the invocation. Chairman Burgin called for additions or deletions to the published agenda. Gary House moved to approve the agenda as published. Commissioner Springle seconded the motion which passed unanimously. Commissioner Miller said the citizens of the county do not respect or trust their governing body and he doesn't blame them. He expressed concern regarding the request for approval to pay an invoice to Ed Aguirre & Associates, Inc. for water analysis for the Town of Erwin water lines. Commissioner Miller said he did not want Mr. Jeffries "to end up under the bus on this" as it happened before Mr. Jeffries was asked to be Interim County Manager. He said it was his understanding that there was no purchase order, contract or departmental authorization prior to having Mr. Ricky Temple engage in these services. Commissioner Miller said he understands the work was performed at the direction of at least two private citizens. He said he thinks Attorney Snow needs to advise commissioners on the authority that a single commissioner or less than three commissioners have to change the chain of command. Commissioner Miller referenced N.C. G.S. 159-28 stating "an officer or employee oflocal government incurs an obligation or causes to be paid out any funds in violation of this section are personally liable". Commissioner Miller said directing this work without a purchase order, with no contract and without going through the proper chain of command, in his opinion, is a violation. February 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of8 Commissioner Miller said he would like for this matter to be tabled and allow time for the County Attorney and County Finance Officer to review this complaint. Commissioner Miller also reference NC G.S 153A-45 stating "any commissioner may not vote on anything that has an economic impact on him or herself' Chairman Burgin said they would discuss this matter thoroughly later on the agenda. Commissioner House moved to approve the items on the consent agenda. Commissioner Spring1e seconded the motion which passed unanimously. 1. Minutes: January 22, 2013 Regular Meeting 2. Budget Amendments: 224 Parks & Recreation Code 110-8200-450.74-71 Capital Outlay-Land 110-0000-399.00-00 Fund Balance Appropriated 229 Governing Body Code 110-4100-410.60-33 Governing Body-Materials & Supplies 110-8800-410.32-16 Contingency 232 Cooperative Extension Code 110-7300-465.60-39 Other Materials 110-0000-331.73-05 Better Kid Care Training 233 Health Department Code 110-0000-353.75-01 Family Caregiver Donations 110-0000-353.15-00 RSVP Donations 234 Health Department Code 110-7600-441.60-45 Drugs 110-0000-331.76-19 TANF-Birth Prevention (State) 235 Health Department Code 110-7600-441.32-26 Incentives 110-7600-441.54-26 Advertising 110-7600-441.60-47 Food & Provisions 110-0000-353.76-05 Donations-Breast Cancer Awareness (Pink Ribbon) 236 Emergency Services Department Code 263-5251-420.30-04 Professional Services 263-0000-399.00-00 Fund Balance Appropriate 5,000 increase 5,000 increase 3,073 increase 3,073 decrease 1 ,840 increase 1,840 increase 200 decrease 200 increase 2,128 decrease 2,128 decrease 271 increase 21 decrease 200 decrease 50 increase 10,000 increase 10,000 increase February 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of8 237 Sheriffs Department Code 110-5109-420.60-33 Materials & Supplies 110-5109-420.74-74 Capital Outlay II0-5109-420.73-01 Equipment-Not Capitalized 237 Sheriffs Department continued Code 110-0000-331.51-30 2012 Life is Fragile Enough CFDA #16.738 2012-DJ-BX-0640 238 Social Services Department Code 11 0-771 0-441.80-90 Crisis Intervention II 0-0000-330.77-01 Social Services Administration 239 Cooperative Extension Department Code 110-7300-465.32-32 Community Rural Development 110-0000-399.00-00 Fund Balance Appropriated 240 Cooperative Extension Department Code 110-7323-465.11-00 Salaries & Wages I10-7323-465.21-00 Group Insurance 11 0-73 23-465.21-04 HAS II0-7323-465.21-05 Employee Clinic 110-7323-465.22-00 FICA II 0-7323-465.23-00 Regular Retirement 1I0-7323-465.26-08 Workman's Compensation 110-0000-334.73-23 CCR&R Smart Start Grant 2,600 increase 23,700 increase 3, 700 increase 30,000 increase 267,997 increase 267,997 increase 1 ,000 increase 1,000 increase 7,614 decrease 990 decrease 1 00 decrease 34 decrease 520 decrease 507 decrease 28 decrease 9,793 decrease 3. Planning Services requested approval of Resolution to Seek the Amendment ofNC Session Law 2004-75 Senate Bill1161 Enacted July 8, 2004. The amendment deletes the requirement for a "certified mail" notification and includes additional requirements for base commanders or designees to be notified of proposed subdivisions, telecom towers and windmills or any other activity requiring a conditional or special use permit within the five mile area. (Attachment 1) 4. Proclamation declaring February 8, 2013, as "Herb Thomas Day". Herb Thomas is a Harnett County native who had a distinguished NASCAR career and was inducted to the NASCAR Hall of Fame in Charlotte, North Carolina. 5. County Engineer requested adoption of project ordinance in the amount of $1,750,000 for the Dunn Erwin Landfill Corrective Action Plan. The project includes a system for the collecting of groundwater and leachate, a pump station and force main to convey groundwater and leachate to the Harnett County sewer system, convenience center improvements, and transfer station rehabilitation. The project is being funded through a special obligation bond. February 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of8 6. County Engineer requested approval of professional services agreement amendment with C.T. Clayton, Sr, P.E., Inc. These services include construction, administration and engineering services for the Dunn Erwin Corrective Action Projects. 7. Cooperative Extension requested permission to apply for the Family Support Program Services funding through the North Carolina Department of Health and Human Services' Division of Social Services to expand the outreach ofthe Parents as Teachers program as well as conduct a series of Incredible Years program. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Marcia Everette of 66 Sunrise Lane in Angier said she didn't think they were suppose to do prayers in the beginning of a government service. She suggested having the material recovery facility (landfills) to recover their recycled waste and recover their methane which would also create jobs. Sharlene Jones of Angier asked the Board if they were aware that Chairman Burgin's actions in the last county commissioner's meeting were illegal, she said, according to the Associate Dean ofthe UNC School of Law. Mrs. Jones said she was quoting Frayda Bluestein stating "no commissioner could instruct a county manager to do anything without a majority of the vote of the board." Mrs. Jones said Ms. Bluestein further indicated "that regardless of what action was taken by the Board in the past, the only thing the Chairman could do was to bring it to the attention of the Board and that it would still require a motion and a majority of the vote of the board for the action to be taken and this is a NC state law." Mrs. Jones asked if the Board understood Mr. Burgin's role as Chairman. Penny Christman of Quail Hollow Road in Carolina Seasons commended the Board on doing a great job. She thanked staff for their assistance with burned out properties in Johnsonville. She also asked ifBenhaven or Johnsonville schools would be eligible for the federal rural computer program that Angier was recently selected for. She said she would like to see some more recycling come to the Johnsonville area. Chairman Burgin reminded citizens that they can take their recycling to any of the convenient centers. Bob Wilson of the Johnsonville area said he is concerned about litter on the county road sides. He said he believes a deposit on all bottle drinks would help with litter and encouraged commissioners to make it known to our state representatives so they might pass this law. He said the state could realize some income from this law. He also said it is a law in some states that fast food restaurants put trash cans at their exit driveways. Chairman Burgin said commissioners have been discussing what to do about litter. Joe Langley, 297 Kirk Adams Road in Angier, restated his comments and requests made at the January 22, 2013, board meeting. Mr. Langley said he has not received a response or comment from any board member regarding his recommendations. Mr. Langley said upon receipt of the information he has requested, and with the help of other interested parties, he would prepare a timeline and release the information to the public. Mr. Langley invited board members and interested parties to review his timeline before distribution. February 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of8 Chairman Burgin asked Mr. Langley to submit his public records request in writing to the interim county manager. Vice Chairman House said he was not aware of any investigation done in Public Utilities even though he has request one be done. Chairman Burgin recognized Marty Clayton with Duke Energy present and thanked him for all they do. Chairman Burgin also recognized past commissioner Dan Andrews present. Appointments: BOARD OF EQUALIZATION AND REVIEW Regarding reappointments to the Board of Equalization and Review, Chairman Burgin asked to hold off on these appointments because staff is preparing a plan to present to commissioners on how to stagger the terms of those members. BOARD OF ADJUSTMENT Vice Chairman House moved to reappoint Scott Tripp to serve an additional term on this Board with an exception to the three term limit. Commissioner Springle seconded the motion. Commissioner Miller confirmed that the same courtesy would be given to other appointees in the same situation. Commissioners Burgin and House and Mr. Jeffries said Mr. Tripp does an excellent job chairing the Board of Adjustment and is a valuable asset to the board. The motion passed unanimously. Mr. Tripp was reappointed for a three- year term expiring September 1, 2016. JOHNSTON-LEE-HARNETT COMMUNITY ACTION, INC. Vice Chairman House moved to reappoint Ursela McLean to the Board of Directors of Johnston-Lee-Harnett Community Action, Inc. Commissioner Hill seconded the motion which passed unanimously. Ms. Mclean was reappointed for a two-year term expiring February 28, 2015. AIRPORT COMMITTEE Commissioner Hill moved to reappoint Ben Slaughter to serve on this committee. Commissioner Springle seconded the motion. Vice Chairman House noted he serves on the Airport Committee and said Mr. Slaughter tries to dominate the discussions and he doesn't feel that Mr. Slaughter is a good fit with that committee. Commissioners Burgin and House opposed, Commissioner Springle abstained and the motion to reappoint Mr. Slaughter to serve on this committee passed 3 to 2. Mr. Slaughter was reappointed for a four year term expiring December 31, 2016. Sheila Simmons, Chief Executive Officer of First Choice, gave a milestone summary report regarding the Harnett County employee health clinic which is administered by First Choice. Mrs. Simmons addressed complaints about services provided through the Harnett County Employees Health and Wellness Program. Mrs. Simmons apologized to the commissioners but also defended First Choice and her employees stating customer service needs to be rendered on both ends. She discussed lessons learned and areas of improvement which would include an immediate satisfaction survey. Vice Chairman House said he understood that employees would be seen within 15 minutes of arrival but understand employees, who continue to be paid during February 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of8 their visit to the clinic, are waiting up to two hours for services. Mrs. Simmons addressed this issue and responded that First Choice would like the opportunity to continue providing this service. Commissioners asked Mrs. Simmons to review, along with her staff, the original proposal given to commissioners. Mrs. Simmons also said billing issues she was made aware of have been completely rectified. Mr. Jeffries stated the county had received a request to pay an invoice for $950 to Ed Aguirre & Associates, Inc. to perform water analysis for the Town of Erwin water lines. Mr. Jeffries said he was coming to the Board for direction on how to pay the invoice as the work was not authorized by a county employee. Commissioner Miller questioned how the county could look at paying the invoice when it wasn't authorized by the Board, the County Manager or the Finance Office. Chairman Burgin said this issue started with numerous calls and complaints from Erwin citizens with orange water. Chairman Burgin said when the contractor started cutting the lines out he got a call that there was only% inch diameter space for the water to travel through. He said he made Commissioner House, Mr. Springle and Mr. Miller, aware of the situation and asked Mr. Springle and Commissioner House to look at the pipe. Mr. Miller and Mr. Springle were not commissioners at the time. Chairman Burgin said they discussed this and all, including the contractor, felt like it needed to be tested independently. Chairman Burgin said he had asked about water testing and was never able to get information or results on prior testing. Chairman Burgin stated the contactor cut the pipe and called him about it. Chairman Burgin said he also made Mr. Joseph aware ofthis and told him there would be a bill coming and this is the appropriate way to handle it. He said the plan was to make sure that the public would get the results because there is a general consensus in Erwin that they have a higher incidence of cancer over there and they are asking if it the water they are drinking and a lot of people in Erwin fear for their health. Commissioner Hill said she didn't think it was his decision without the approval ofthe Board. She asked when he discussed it with the Board that he was going to authorize somebody to go do the work and then send the bill here to be paid. Commissioner Hill said the Board should be able to vote on the bill being paid plus authorizing the work, not one Board member. Chairman Burgin maintained he had discussed this with other commissioners, it wasn't one Board member, he said they had knowledge and there was never any attempt to run something through without people knowing about it. Commissioner Hill said it seemed as though she was excluded. Chairman Burgin said the test came back that there was not elevated levels of cadmium. Commissioner Miller said they did discuss that the County had bought the system in Erwin and there were some problems that Public Utilities was working on. He said he did state that when he worked at Fort Bragg back in the early 90s there were some problems down there. Commissioner Miller said at no time was he ever talked to about going to Erwin and cutting a line without the Boards permission and in fact when this was talked about he was not even part of the commissioners at that point. Commissioner Miller said they did not talk about anyone going out and having Mr. Ricky Temple cut a piece of pipe and have it tested. Chairman Burgin said when this was done they were unable to get prior results and he doesn't know if any tests were done or not. He said Mr. Ricky Temple was not aware of anyone taking a February 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of8 sample from the actual pipe and testing it and there was approximately one and a half pounds of sludge in the two foot section they looked at. Vice Chairman House said he has been getting calls about the water in Erwin for 6 years. He said in the past he actually brought water to drink from Erwin to former Neil Emory who would not drink the water. He said when he started asking questions he was told that there was just a little rust from those old pipes in the lines which would need to be flushed occasionally. Vice Chairman House said he wasn't told the truth and there is money for testing in the budget. Chairman Burgin said the citizens have reported the problem for over 6 years and when he visited Mrs. Susan Davis the street near her home was actually orange where they drained the water and people in Erwin were fearful for their health. Commissioner Hill asked, if it was a health and safety issue, then why the Health Department wasn't brought in. Commissioner Miller asked Mr. Snow to enlighten commissioners on authority to circumvent the Board. Attorney Snow said, where he doesn't disagree with Commissioner Miller's statements made at the start of the meeting, what is before the Board on the agenda is whether they approve the payment of this bill or not. Commissioner Miller said he is not arguing about the amount of money but is arguing about the way it was done. Vice Chairman House moved to approve the payment of the invoice. Commissioner Springle seconded the motion which passed 3 to 2. Commissioner Hill asked for an update on Good Hope Hospital. Mr. Jeffries noted his intent to invite representatives from Good Hope and Central Harnett to come to an upcoming meeting to update the Board. He reported Good Hope was admitting patients but is required by the state to take 12 voluntary patients before they can take involuntary patients. He reported Central Harnett was going through a process of opening a number of beds gradually and transportation issues are being worked out. Mr. Jeffries said he believes the County has paid $100,000 to Good Hope for operation cost and $400,000 was budgeted. Mr. Rankins introduced Mr. Patrick Fitzpatrick as the new Director of the Harnett County Library. Chairman Burgin asked Mr. Rankins to work with Sheila Simmons of First Choice regarding immediate satisfaction survey as he would like to start offering those. Mr. Jeffries noted his upcoming department head meeting on February 5, 2013. Mr. Jeffries also reminded commissioners that he would be attending the NC City and County Manager's Seminar in Durham February 6-8, 2013. Lastly, Mr. Jeffries noted that the Employee Benefits Committee would meet for the first time this week. The Board of Commissioners are in the process of going paperless and are transitioning to using Samsung tablets. The agenda board packages are now put on line and commissioners will down load the information which is also available to the public. The Board of Education is also getting Samsung tablets to ensure communication and the sharing of information between the boards. Mr. Ira Hall, Harnett County Information Systems Administrator, provided training on the process of downloading the agenda packages electronically. Mr. Jeffries requested feedback and ideas for additional training on the tablets. February 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of8 There was no new business. Commissioner Springle moved that the Board go into closed session to 1) consider and give instructions to the County's legal counsel/staff concerning the handling of certain legal claims including but not limited to the following case: "County of Harnett vs. Randy D. Rogers and Gary A. House," Harnett County File No. 12 CVS 890; 2) discuss certain personnel matters; and 3) discuss matters relating to the location or expansion of industries or other businesses in Harnett County. Commissioner Hill seconded the motion which passed unanimously. Commissioner Miller moved that the Board come out of closed session. Vice Chairman House seconded the motion which passed unanimously. Commissioner Springle moved to adjourn the meeting at 11 :26 am. Commissioner Miller seconded the motion which passed unanimously. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk February 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of8 ATTACHMENT 1 A RESOLUTION TO SEEK THE AMENDMENT OF NORTH CAROLINA SESSION LAW 2004-75 SENATE BILL 1161 ENACTED JULY 8,2004 WHEREAS, the North Carolina General Assembly adopted Session law 2004-75 known as "An Act to Require Counties and Cities Near Military Bases to Give Notice of Land-Use Planning Changes to tire Military Bases", and WHEREAS, the law continues to be a very effective and important tool in facilitating communication between North Carolina's military bases and the surrounding local governments (cities and counties) concerning proposed zoning changes within five miles of the bases, and WHEREAS, certain provisions of the existing law have proven to be burdensome for both the military and local governments to implement, and WHEREAS, certain other potentially incompatible land uses were omitted from the law's notification requirements. NOW THEREFORE BE IT RESOLVED, that the County of Harnett hereby requests the North Carolina General Assembly to adopt the following amendments to North Carolina Session Law 2004-75: A. Delete the requirement for a "certified mail" notification to the military base commanders [152A-323 (b) and 160A-364 (b)], and B. Include the additional requirement for base commanders "or their designees" to be notified of proposed subdivisions, telecom towers, and windmills or any other activity requiring a conditional or special use permit within the five-mile area. BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Transportation, the appropriations are to be changed as follows: Expenditure Code Description Increase Decrease 110-4650-410-11-00 Salaries & Wages 95,885 110-4650-410-12-00 Part-time Salaries 30,530 110-4650-410-21-00 Group Ins. 16,382 110-4650-410-21-04 Group Ins H.S.A. 3,000 110-4650-410-21-05 Group Ins. -Employee Clinic 975 110-4650-410-22-00 FICA 9,672 110-4650-410-23-00 Retirement 6,674 110-4650-410-26-08 Workers Comp 5,657 110-4650-410-32-92 Preemployment Screening 700 110-4650-410-33-45 Cont Serv-Repair Comm Equip {2700) 12,335 Cleaning Serv {1235) IT {8400) 110-4650-410-41-11 Comunications 3,750 110-4650-410-41-22 Utilities 8,600 110-4650-410-43-16 M/R Equip (Comm Equip) 900 110-4650-410-52-54 Insurance 13,500 110-4650-410-54-26 Advertising 3,779 110-4650-410-55-12 Printing & Binding 600 110-4650-410-58-01 Training & Meetings 1,200 110-4650-410-58-14 Travel Admin 1,500 110-4650-410-60-31 Gas, Oil & Auto Supplies 27,635 110-4650-410-60-33 Materials & Supplies 800 110-4650-410-60-36 Uniforms 7,000 110-4650-410-60-53 Dues & Subscriptions 900 110-4651-410-11-00 Salaries & Wages 95,885 110-4651-410-21-00 Group Ins. 16,382 110-4651-410-21-04 Group Ins H.S.A. 3,000 110-4651-410-21-05 Group Ins. -Employee Clinic 975 110-4651-410-22-00 FICA 7,336 110-4651-410-23-00 Retirement 6,674 110-4651-410-26-08 Workers Comp 5,657 110-4651-410-30-22 Indirect Cost 20,331 110-4651-410-32-92 Preemployment Screening 700 110-4651-410-33-45 Cont Serv-Repair Comm Equip {2700) 12,335 Cleaning Serv (1235) IT {8400) - 110-4651-410-41-09 Telephone 3,500 110-4650-410.41-12 Postage 250 110-4651-410-41-50 Electricity 5,000 Expenditure Code Description Increase Decrease 110-4651-410-41-51 Natural Gas 2,500 110-4651-410-41-52 Water 500 110-4651-410-41-53 Sewer 300 110-4651-410-41-54 Trash 300 110-4651-410-43-16 M/R Equip (Comm Equip) 900 110-4651-410-52-54 Insurance 18,000 110-4651-410-54-26 Advertising 3,936 Advertising-Legal 600 Advertising-Promotional Items 997 110-4651-410-55-12 Printing & Binding 600 110-4651-410-58-01 Training & Meetings 1,250 110-4651-410-58-14 Travel Admin 1,500 Travel Subsistence 1,000 110-4651-410-60-33 Materials & Supplies 800 110-4651-410-60-36 Uniforms 7,000 110-4651-410-60-53 Dues & Subscriptions 900 Revenue Code Account Description Increase Decrease 110-0000-334-55-01 NC Dept of Transp Adm Grant 32,866 EXPLANATION: To separate the Administrative Grant portion of the Transportation budget into another department to track reporting requirements easier. The amount budgeted in revenue from the grant was overstated. This has been corrected within the transportation budget without requesting additional funds from the County. Approvals: J -!3 -13 Department Head (date) Finance Officer (date) d. -13 -I"!;, Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2013. Jim A. Burgin, Chairman Harnett County Board of Commissioners NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION PROJECT BUDGET REVISION PROJECT: 12-CT-040 SPONSOR: COUNTY OF HARNETT WBS: 36233.50.14.1 ·---o-Fj;p,-R-TM_E_r\if4521-:-J:i:o"MTNisrRA:rl-o~r-------------------------------------------------------------------------------------- ·------------------------------------------------------------------------------------------------------------------------------------------------ APPROVED +I-PROPOSED OBJECT TITLE BUDGET CHANGE BUDGET G121 SALARIES AND WAGES-FULL TIME $ 103,681 (8,669) $ 95,01~ j G122 SALARIES AND WAGES-OVERTIME $ $ G125 SALARIES AND WAGES-PART-TIME (BENEFITS) $ $ G126 SAL. AND WAGE-TEMPIPT-TIME (NO BENEFITS) $ $ G127 SALARIES AND WAGES-LONGEVITY $ 1,299 (426) $ 873 G181 SOCIAL SECURITY CONTRIBUTION $ 8,031 (695) $ 7,336 / G182 RETIREMENT CONTRIBUTION $ 6,299 375 $ 6,674 G183 HOSPITALIZATION INSURANCE CONTRIBUTION $ 13,896 6,461 $ 20,357 G184 DISABILITY INSURANCE CONTRIBUTION $ $ G185 UNEMPLOYMENT COMPENSATION $ $ G186 WORKER'S COMPENSATION $ 5,657 $ 5,657 G189 OTHER (PHYSICALS, BONUS, INS, ETC.) $ $ G191 ACCOUNTING $ $ G192 LEGAL $ $ G195 MANAGEMENT CONSULTANT $ $ G196 DRUG & ALCOHOL TESTING CONTRACT $ $ G197 DRUG & ALCOHOL TESTS $ 700 $ 700 G198 MEDICAL REVIEW OFFICER $ $ G199 OTHER-PROFESSIONAL SERVICES $ $ G211 JANITORIAL SUPPLIES-(HOUSEKEEPING) $ $ G212 UNIFORMS $ 7,000 $ 7,000 G261 OFFICE SUPPLIES AND MATERIALS $ 500 $ 500 G281 AIR CONDITIONER I FURNACE FILTERS $ $ G291 COMPUTER SUPPLIES $ 300 $ 300 G311 TRAVEL $ 1,500 $ 1,500 G312 TRAVEL SUBSISTENCE $ 1,000 $ 1,000 G314 VEHICLE RENTAL $ $ G321 TELEPHONE SERVICE $ 3,500 $ 3,50~3 G322 INTERNET SERVICE PROVIDER FEE $ $ ---'J G323 COMBINED SERVICE FEE $ $ G325 POSTAGE $ 250 $ 250 G329 OTHER COMMUNICATIONS $ $ G331 ELECTRICITY $ 5,000 $ 5,000 G332 FUEL OIL $ $ G333 NATURAL GAS $ 2,500 $ 2,500 i\o G334 WATER $ 500 $ 500 G335 SEWER $ 300 $ 300 Admin Budget Revision Page 11 of 16 FY14 Community Transportation Admin. COUNTY OF HARNETT Salaries and Wages Full-time employees G122 Overtime G125 Part-time (receives benefits) PROPOSED BUDGET EXPENSES G126 Temporary and part-time (receives no benefits) G 127 Longevity Subtotal Salaries: G180 Fringe Benefits G181 Social security contribution (7.65% of total salaries) G182 Retirement contribution; total salaries X participating percentage G 183 Hospitalization insurance; cost per month X no. of months X no. of employees. G184 Disability insurance; cost per month X no. of months X no. of employees. G185 Unemployment compensation; Number of Employees: G186 Workers compensation; Number of Employees: G189 Other: Subtotal Fringe: TOTAL SALARY & FRINGE: G190 Professional Services G191 Accounting G192 Legal G195 Management Consultant G196 Drug & Alcohol Testing Contract G197 Drug & Alcohol tests Provide# of employees in test pool: 26 G198 Medical review officer G199 Other: G200 Supplies and Materials G211 Janitorial Supplies-(Housekeeping) G212 Uniforms G233 First Aid supplies (replacement) G251 Motor Fuels and Lubricants G252 Tires and Tubes G253 Associated Capital Maint Version 1.0 Page 3 of 7 Project Number : 14-CT-040 3 $5,657 $5,657 $1, $1,000 $8,000 $8 G254 Licenses, tags and fees G255 Vehicle cleaning supplies G256 Hand tools G257 Vehicle signs & Paint Supplies G258 Vehicle touch up paint (non-contract) G259 Other: G261 Office Supplies and Materials $400 $400 G281 Air Conditioner I Furnace Filters G291 Computer Supplies $300 $300 G292 Fire Extinguisher-recharging system G300 Travel and Transportation (other than employee development) G311 Travel: Anticipated trips: $1,000 NCPTA AND NCDOT CONFERENCES $1,000 G312 Travel subsistence $1,500 $1,500 G313 Transportation of clients/others G314 Travel -Motor-pool or leased vehicles (Does NOT include vehicles used in the provision of contracted transportation services.) G320 Communications G321 Telephone Service $1,500 $1,500 G322 Internet Service Fee G323 Combined Service Fee G325 Postage $250 $250 G329 Other Communications: G330 Utilities G331 Electricity $4,876 $4,876 G332 Fuel oil G333 Natural Gas $2,500 $2,500 G334 Water $500 $500 G335 Sewer $300 $300 G336 Trash collection $300 $300 G337 Single/combined utility bill G339 Other: G340 Printing and Binding G341 Printing and reproduction $756 $756 G349 Other: G350 Repairs and Maintenance G353 Vehicles (use 257/258 for vehicle signs & in-house paint supplies) G354 Shop equipment G355 Office and computer equipment G357 Communications equipment G358 Other Repairs and Maintenance -Office Related G359 Other-Describe: G370 Advertising/Promotion Version 1.0 Page 4 of 7 G371 Marketing (paid ads, marketing firm, etc.) Describe: WCKB RADIO STATION $4,528 $4,528 Minimum Amount (2% of Admin Budget): $4,270 G372 Promotional items Describe: Tote Bags, Coffee Mugs, Pencil, Pens, Key Chains $1,096 $1,096 Maximum Amount (25% of G371 Total Cost): $1 '132 G373 Other: G380 Computer Support Services {contracted) G381 Computer programming services G382 Computer support/technical assistance G390 Other Services G391 Legal advertising $1,000 $1,000 G392 Laundry and dry cleaning G393 Temporary help services G394 Cleaning services $1,235 $1,235 G395 Training -Employee Education Expense $1,500 $1,500 G396 Management services (contracted transit system mgmt/admin services) G398 Security services G399 Other: G410 Rental of Real Property (include copy of current lease agreement) G412 Rent of building X number of monthly payments I X I I G413 Rent of offices X number of monthly payments I X I I G419 Other: G420 Lease of Computer Equipment G421 Lease of Computer Hardware G422 Lease of Computer Software G430 Lease of Equipment G431 Lease of Reproduction equipment $3,500 $3,500 G432 Lease of Postage Meter G433 Lease of Communications equipment (includes radio, cable lines and $8,400 $8,400 antennae) G439 Other: G440 Service and Maintenance Contracts G441 Communications equipment $2,700 $2,700 G442 Office equipment G443 Reproduction equipment G444 Vehicles G445 Computer equipment G446 Tires G448 Other Service and Maintenance Contracts -Office Related G449 Other: G450 Insurance and Bonding Version 1.0 Page 5 of 7 FY14 Community Transportation Admin. Project Number: 14-CT-040 BUDGET SUMMARY October 2012 -September 2014 Legal Name: COUNTY OF HARNETT HARNETT COUNTY Congressional District: 2 Contact Person: Dionne White Telephone: +1 (91 0) 814-4019-6165 Fax: +1 (910) 814-4020 dwhite@hamett.org Harnett.Org 56-6000306 DUNS Number: 091565986 % Amount $0 $0 Version 1.0 Page 1 of 7 COUNTY OF HARNETT Position Title No. 1 G121 G121 G121 G121 G121 G121 G121 G125 G125 G125 G125 TOTAL G125 SALARIES G126 G126 G126 G126 G126 G126 TOTAL G126 SALARIES TOTAL SALARY & WAGE Version 1.0 FY14 Community Transportation Admin. PROPOSED BUDGET SALARY AND WAGE DETAIL $32,562 Page 2 of 7 Project Number ; $26,017 $32,562 $95,014 14-CT-040 NCDOT Maximum Participation $32,562 $95,014 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2013: Section 1. To amend the Library Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8100-450.11-00 Salaries & Wages 10900.00 110-8100-450.21-01 Group Insurance Expense I Retiree 3400.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-348.20-00 Fines 3000.00 110-0000-348.10-00 Copy Fees 3000.00 110-0000-353.07-00 Contributions/Donations 1500.00 EXPLANATION: Increase in retiree insurance due to Director retiring in July 2012. Decrease in expected revenue due to the public making less copies and having fewer fees. APPROVALS: ~~ 2.-12:-13 Department Head (date) Section 2. Copies of this budget amendment shall ~eJrnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. ~ Adopted this Margaret Regina Wheeler Clerk to the Board day of Timothy B. McNeill, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Revenues, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-312.10-00 Municipal Collection Fee $54,950 110-0000-322.45-01 Ad Valorem-Dunn $30,000 110-0000-322.45-02 Ad Valorem-Lillington $14,000 110-0000-322.45-03 Ad Valorem -Erwin $10,950 EXPLANATION: To move funds budgeted for the collection fee of municipal taxes to one revenue line. During the budget process, these funds were budgeted separately but are now being consolidated into one line to due to the way that this revenue is processed and posted to the County's system. APPROVALS: Depart~(date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2013: Section 1. To amend the State Aid to Airports Design & Bidding Airport Runway, Taxiway & Apron Rehabilitation and Strengthing. CP1206, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 330-8300-406-45-46 Engineering $29,250 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 330-0000-389-1 0-00 lnterfund Transfer-GF $2,925 330-0000-334-30-59 Airport 36237.25.12.2 $26,325 EXPLANATION: To Budget Additional bid alternatives Reclamation Alternative with Cement Stabilization & Bid Alternate Hanger Taxiway Rehabilitation. To budget Local Match. APPROVALS: ~~~~;l-/3-d 7 Department Head (date) nee Officer (date) .3 ,-::J, J. •J -1~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Daniel, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Comm -13- BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 201 0: Section 1. To amend the General Fund, Highland Elementary Gym CP0908 Project the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 322-8300-480-90-l 0 General Fund 597 322-8300-480-55-12 Printing & Binding 5,747 322-8300-480-45-80 Contingency 51 322-8300-480-46-0 l Residual Equity 33,360 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 322-0000-361-50-00 First Citizen 5,653 322-0000-361-l 0-00 Interest 55 322-0000-314-50-00 Sales Tax 21,257 EXPLANATION: To t6budget revenues and expenditures for the close of the Highland Elementary School Project and residual equit'} transfer of COPS 2009 remaining funds to the General Fund to r=:ay debt. APPROVALS: ~~\:( ~~0,~,)-1~·-\~ Bepot Itt tet tl Head (date) ~r [date~ -! 3 -/J Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ____________________________________ _ Margaret Regina Daniel, Clerk to the Board Timoth/ B. t,\cNeill, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2013: Section 1. To amend the General Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-8701-490-90-27 7070 lnterfund Transfer-Emergency Ser,,ice Renovation Project REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-399-00-00 Fund Balance Appropriated 7070 EXPLANATION: To budget final Changer order# 2 for the Emergency Service Renovation Projed TO decrease sales tax that was over estimated. To budget Interest earned, This will be to close the project out. APPROVALS: ~ ;J-13-13 ~ ~er(date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the Budget Officer and the Finance Officer for their direction. Adopted ____________________________________ _ Margaret Regina Daniel. Clerk to the Board Timothy B. McNeill, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the follov;ing amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Emergency Services Building Renovation Project CP1 001, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 396-8300-420-45-01 Construction 5,460 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 396-0000-314-50-00 Sales Tax 1848 396-0000-361-10-00 Interest 238 396-0000-389-10-00 lnterfund Transfer -GF 7070 EXPLANATION: To budget final Changer order# 2 for the Emergency Service Renovation Project. TO decrease sales tax that was over estimated. To budget Interest earned. This ·will be to close the project out. APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ ___ Margaret Regina Daniel, Clerk to the Board Timothy B. McNeill, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Sheriffs Department-Detention, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5120-420-60-33 Materials & Supplies 2,800 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-01000-356-50-00 Inmates Confined -SSA 2,800 EXPLANATION: To transfer Inmates Confined Social Security Administration funds received into the Detention Center's Materials and Supplies expenditure line. APPROVALS: ~'\\\d)JB Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Daniel, Interim Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Sheriff's Department-Detention, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5120-420-32-48 Safe Keepers 17,184 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-01000-356-51-09 Inmates Misdemeanants 17,184 EXPLANATION: To transfer Inmates Confined Misdemeanants funds received into the Detention Center's Safe Keepers expenditure line. APPROVALS: ~~S\Ild-/\~3 DePartment Head (dat~) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Daniel, Interim Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.11-00 Salary $ 3,215.00 110-7600-441.21-00 Group Insurance $ 1,500.00 110-7600-441.22-00 FICA $ 245.00 110-7600-441.23-00 Retirement $ 207.00 110-7600-441.32-26 Incentives $ 1,000.00 110-7600-441.41-11 Telephone & Postage $ 1,103.00 110-7600-441.60-45 Drugs $ 3,000.00 110-7600-441.60-46 Medical Supplies $ 4,034.00 I REVENUE AMOUNT AMOUNT !CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE I I 11 0-0000-331 . 76-11 EXPlANATION: APPROVALS: 9t Department Head (date) Immunization Action Plan $ 14,304.00 Budget Amendment to take care of cut received from the state for the Immunization Action Plan Budget Q~ J-10-J.? uYMamlier (Date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5400-420.35-73 ASPR/SMAt(WAKE MED) 10,500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-353.54-04 CONTRIBUTIONS-ASPR/SMAT {WAKE MED) 10,500 EXPLANATION: To budget the award of funds from the FY2012 ASPR SMAT Ill Grant administered through the WakeMed Trauma CapRac {Capital Regional Advisory Committee). These funds will be used for the purchase of replacement of expired medications and decon mask filters for our SMAT Ill Team. APPROVALS: ance Officer {date) ).-;JtJ ~~ ~-13-1.? County Manager {date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2012. Margaret Regina Wheeler Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Cooperative Extension Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334.73-24 4-H Teen Court & At Risk $1,575 110-0000-334.58-05 4-H Teen Court & At Risk $1,575 EXPLANATION: To correct budget amendment 202B which adjusted the Teen Court budget. The wrong account number was used. APPROVALS: ~-13-l3 Depart~ate) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners l J Agenda Item lf -C Date: 02/18/2013 Approved By : TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FORT AXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES BUTTS, BARBARA A City(CI04) 174.18 Value Decrease BUTTS, MCLEOD DORIS 7824 SAINT ANN'S WAY 0000007983-2010-2010-000000 480.08 Refund FUQUAY VARINA NC, 27526-County 305.90 0000 2 BUTTS, BARBARA A City(CI04) 148.63 Value Decrease BUTTS, MCLEOD DORIS 7824 SAINT ANN'S WAY 0000007983-2012-2012-000000 450.95 Refund FUQUAY VARINA NC, 27526-County 302.32 0000 3 COBLE, GARY City 0.00 Double-Listed POBOX2228 0000011592-2008-2008-000000 99.69 Refund LILLINGTON NC 275460000 County 99.69 LILLINGTON NC, 27546-0000 4 COBLE, GARY City 0.00 Double-Listed POBOX2228 0000011592-2009-2009-000000 93.49 Refund LILLINGTON NC 275460000 County 93.49 LILLINGTON NC, 27546-0000 5 COBLE, GARY City 0.00 Double-Listed PO BOX2228 0000011592-2010-2010-000000 97.94 Refund LILLINGTON NC 275460000 County 97.94 LILLINGTON NC, 27546-0000 6 COBLE, GARY City 0.00 Double-Listed POBOX2228 0000011592-2011-2011-000000 84.59 Refund LILLINGTON NC 275460000 County 84.59 LILLINGTON NC, 27546-0000 7 COBLE, GARY City 0.00 Double-Listed POBOX2228 0000011592-2012-2012-000000 75.68 Refund LILLINGTON NC 275460000 County 75.68 LILLINGTON NC, 27546 -0000 8 CRIST, GREGORY ALLEN City 0.00 Military Exemption 335 TYLERSTONE DR 0001270005-2011-2011-000000 34.30 Refund FUQUAY VARINA, NC, 27526-County 34.30 5209 9 CRIST, STEPHANIE ANN City 0.00 Military Exemption 335 TYLERSTONE DR FUQUAY VARINA, NC 0001990198-2012-2012-000000 215.42 Refund 275265209 County 215.42 FUQUAY VARINA, NC, 27526- 5209 10 DRAGOVICH, ANTHONY City 0.00 Military Exemption LOUIS 25 BAYPT 0001998252-2012-2012-000000 416.38 Refund SANFORD, NC 273329667 County 416.38 SANFORD, NC, 27332 -9667 11 HANNAH, JAMES THOMAS City 0.00 Military Exemption 5604 DURANGO DR 0001887609-2011-2011-000000 215.46 Refund KILLEEN TX, 76542 County 215.46 12 HANNAH, JAMES THOMAS City 0.00 Military Exemption 5604 DURANGO DR 0001888910-2011-2011-000000 220.47 Refund KILLEEN TX, 76542 County 220.37 13 HERRICK, MELISSA A City 0.00 Military Exemption 1 WOLFPACK LN 0001875301-2011-2011-000000 90.47 Refund CAMERON, NC, 28326-6284 County 90.47 14 JOHNSON CHRISTIAN R 0001967736-2012-2012-000000 City 0.00 214.09 Refund Value Decrease 185 GALLERY DR #204 SPRING LAKE NC, 28390 County 214.09 15 MACIAS, MIGUEL City 0.00 Property Sold 7640NC27W 0001856654-2012-2012-000000 7.61 Refund LILLINGTON, NC, 27546-7535 County 7.61 16 MCMILLAN, ALFRED LAMONT City 0.00 Military Exemption 306 SKYCROFT ROAD 0001889648-2011-2011-000000 139.28 Refund SANFORD NC, 27332 County 139.28 17 MCMILLAN, AMY WILEY City 0.00 Military Exemption 306 SKYCROFT RD 0002008874-2012-2012-000000 231.66 Refund SANFORD, NC, 27332 -6255 County 231.66 18 MEISEL, JONATHAN City 0.00 Military Exemption WITTMANN 0001896100-2011-2011-000000 75.74 Refund 284 LAKESIDE LN County 75.74 SANFORD, NC, 27332-0614 19 MEISEL, JONATHAN City 0.00 Military Exemption WITTMANN 0001896100-2012-2012-000000 73.84 Refund 284 LAKESIDE LN County 73.84 SANFORD, NC, 27332-0614 20 NORRIS, KIMBERLY RACHEL Vehicle 1325 WILL LUCAS RD City 0.00 Registeredrraxes Paid LINDEN, NC 283568519 0001676142-2012-2012-000000 142.55 Refund in Virginia LINDEN, NC, 28356-8519 County 142.55 21 SHARPE, BRANDY LYNN City 0.00 Military Exemption 17 44 SANDRA DR. 0001892315-2011-2011-000000 166.73 Refund COLUMBIA, SC, 29209 County 0.00 22 SKATELL, NICHOLAS KING City() 21.16 Correction in Situs 1565 CHICORA RD 0001895559-2012-2012-000001 3.00 Refund DUNN, NC, 28334 -6342 County 0.00 23 STAMP, JOHN MICHAEL City 0.00 Military Exemption 118 CEDAR LN 0002000001-2012-2012-000000 36.06 Refund SANFORD, NC 273320610 County 36.06 SANFORD, NC, 27332-0610 24 STANCIL, JENNIE P Only 1 home on 345 STANCIL ROAD City 0.00 property/refund solid LILLINGTON NC, 27546-0000 0001726133-2012-2012-000000 70.00 Refund waste fee County 70.00 25 TAYLOR, PETE LEE City(CI01) 151.85 Military Exemption 92 CRANE WAY 0002007945-2012-2012-000000 356.59 Refund BUNNLEVEL, NC 28323 County 204.74 BUNNLEVEL, NC, 28323 26 WHITTLE, RYAN PATRICK City 0.00 Military Exemption 133 REGIMENTAL DR 0001898379-2011-2011-000000 34.57 Refund CAMERON, NC 283265033 County 34.57 CAMERON, NC, 28326-5033 27 WHITTLE, RYAN PATRICK City 0.00 Military Exemption 133 REGIMENTAL DR 0001992921-2012-2012-000000 27.97 Refund CAMERON, NC 283265033 County 27.97 CAMERON, NC, 28326-5033 WM. A. TONY WILDER City Total 495.82 Revenue Administrator County 3,510.12 Total Total to be 4,005.94 Refunded CC: WM. A. TONY WILDER Date: 02/18/2013 Approved By:. ________ _ TO : HARNEn COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES suns, BARBARA A BUnS, MCLEOD DORIS 7824 SAINT ANN'S WAY FUQUAY VARINA NC, 27526-0000 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0000007983-2011-2011-000000 City(CI04) 219.57 County 379.37 City Total County Total Total to be Refunded 598.94 Refund 219.57 379.37 598.94 Value Decrease Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 1/ 1 / 2 0 1 3 To 1/ 3 1 / 2 0 1 3 No n D M V Ow n e r N a m e Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e BA R R . MI C H A E L DA V I D 32 6 2 9 3 2 00 0 2 0 7 6 8 2 3 20 1 3 IN D MI L I T A R Y EX E M P T I O N WI T H MI C H A E L ' S LE S ( E T S : 2 2 0 3 3 1 / S T ; W A ) BE f H O l . J E . W I [ [ I A M M 30 2 8 2 4 7 00 0 0 0 5 7 3 6 2 20 1 2 RE I BR O W N . CL I F F O R D L 30 2 9 4 5 0 00 0 0 0 0 6 6 3 5 20 1 2 RE I BU T I S . BA R B A R A A 26 0 9 0 0 3 00 0 0 0 0 7 9 8 3 20 1 0 RE I 27 2 9 0 1 0 00 0 0 0 0 7 9 8 3 20 1 0 RE I 28 1 8 6 8 2 00 0 0 0 0 7 9 8 3 20 1 1 RE I 29 5 0 1 8 5 00 0 0 0 0 7 9 8 3 20 1 1 RE I 30 2 4 2 9 9 00 0 0 0 0 7 9 8 3 20 1 2 RE I 31 3 2 3 5 8 00 0 0 0 0 7 9 8 3 20 1 2 RE I C' S V E N D I N G SE R V I C E - I N C 25 9 6 1 3 2 00 0 0 0 0 8 5 2 1 20 1 0 BU S CL A R K . LA R R Y F 30 0 1 4 4 9 00 0 0 0 1 1 1 1 7 20 1 2 RE I CO B L E . GA R Y 22 2 4 6 9 6 00 0 0 0 1 1 5 9 2 20 0 8 IN D 24 0 7 7 1 3 RE L E A S E - NO PA R K DE C K ON LO T PE R KE I T H . ON L Y ON E DW E L L I N G ON PR O P E R T Y . RE L E A S E SO L I D WA S T E FE E ON L Y . PE R KF HO U S E AN D ST O R E RE M O V E D FR O M PR O P E R T Y . RE L E A S E SW FE E PE R KF HO U S E AN D ST O R E RE M O V E D FR O M PR O P E R T Y . RE L E A S E SW FE E PE R KF HO U S E AN D ST O R E RE M O V E D FR O M PR O P E R T Y . RE L E A S E 1 SW FE E PE R KF HO U S E AN D ST O R E RE M O V E D FR O M PR O P E R T Y . RE L E A S E 1 SW FE E PE R KF HO U S E AN D ST O R E RE M O V E D FR O M PR O P E R T Y . RE L E A S E 1 SW FE E PE R KF HO U S E AN D ST O R E RE M O V E D FR O M PR O P E R T Y . RE L E A S E 1 SW FE E PE R KF IN C O R R E C T SY S T E M CA L C U L A T I O N S AF T E R CO R R E C T I N G 20 1 0 OR I G I N A L BI L L . HO M E NO T LI V E A B L E . RE L E A S E SO L I D WA S T E FE E ON L Y . PE R KF MH LI S T E D AS RE A L ES T A T E ON PA R C E L # 1 0 0 5 7 9 00 0 2 PE R KF 2/ 6 / 2 0 1 3 Re b a t e A m t LateAmt -- 139.43 27.89 44.51 0.00 70.00 0.00 3.382.76 0.00 375.69 112.71 70.00 0.00 Page 1 of7 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 1/ 1 / 2 0 1 3 To 1/ 3 1 / 2 0 1 3 No n D M V Ow n e r N a m e Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t LateAmt 00 0 0 0 1 1 5 9 2 20 0 9 IN D MH LI S T E D AS RE A L ES T A T E ON PA R C E L # 1 0 0 5 7 9 00 0 2 PE R KF 25 9 7 6 7 7 00 0 0 0 1 1 5 9 2 20 1 0 IN D MH LI S T E D AS RE A L ES T A T E ON PA R C E L # 1 0 0 5 7 9 00 0 2 PE R KF 27 9 2 5 6 9 00 0 0 0 1 1 5 9 2 20 1 1 IN D MH LI S T E D AS RE A L ES T A T E ON PA R C E L #1 0 0 5 7 9 00 0 2 PE R KF 29 9 8 1 2 2 00 0 0 0 1 1 5 9 2 20 1 2 IN D MH LI S T E D AS RE A L ES T A T E ON PA R C E L #1 00 5 7 9 00 0 2 PE R KF 442.49 8.90 DA V I S . HA T T I E R 30 1 3 7 7 7 00 0 0 0 1 3 8 0 4 20 1 2 RE I ON L Y 13 MO B I L E HO M E S IN PA R K . RE L E A S E ON E SO L I D WA S T E FE E . PE R KF 70.00 0.00 DE E S E . BE N J A M I N T 32 5 5 0 6 7 00 0 1 9 3 0 3 0 6 20 1 3 RE I Re b a t e d an d R e - B i l l e d i n o r d e r t o ad d S o l i d Wa s t e Fe e 628.37 0.00 DO U G L A S . JO H N 30 6 1 8 4 9 00 0 1 6 8 5 1 2 7 20 1 2 RE I FU L L RE B A T E IN OR D E R TO AP P L Y LA N D US E . 32 6 2 2 9 1 00 0 0 0 1 5 2 7 9 20 1 3 RE I BI L L CR E A T E D IN ER R O R 32 6 2 2 9 2 00 0 0 0 1 5 2 7 9 20 1 3 RE I BI L L CR E A T E D IN ER R O R 1.334.06 0.00 EL L I O T T . DA V I D E 30 0 6 6 4 4 00 0 0 0 1 6 4 0 1 20 1 2 RE I NO HO M E ON PR O P E R T Y . RE L E A S E SO L I D WA S T E FE E . PE R KF 70.00 0.00 EL L I S . JE A N N E DI C K E N S 30 1 0 4 0 5 00 0 0 0 1 4 7 4 7 20 1 2 RE I AD J U S T E D LA N D VA L U E AN D QU A L I T Y CO D E PE R K l FA R O N . TH O M A S J 105.74 0.00 32 5 5 0 7 2 00 0 1 2 6 2 0 5 1 20 1 3 RE I Re b a t e d an d R e - B i l l e d i n o r d e r t o ad d S o l i d Wa s t e Fe e FR E D AN D LI N D A LL C 1.142.21 0.00 2/ 6 / 2 0 1 3 Page 2 of7 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 1/ 1 / 2 0 1 3 To 1/ 3 1 / 2 0 1 3 No n D M V Ow n e r N a m e Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t LateAmt 31 4 3 3 5 4 00 0 1 8 6 1 8 5 1 20 1 2 BU S LI S T I N G RE C ' D ON TI M E 0.00 2.63 FR E D A N D L I N D A LL C 30 9 6 2 7 6 00 0 1 9 8 0 2 4 4 20 1 2 BU S GO S S M A N . DA N I E L 32 6 2 9 9 4 00 0 1 2 6 2 0 2 0 20 1 3 RE I GR A H A M . - OD E L L 30 0 1 6 0 6 00 0 0 0 2 0 4 3 1 20 1 2 RE I GR E G O R Y WI L L I S H (2 / 3 I N T \ & 30 3 6 8 1 2 AC C O U N T CR E A T E D IN ER R O R . BI L L E D ON #1 8 6 1 8 5 1 26.49 0.00 R e b a t e d a n d R e - B i l l e d i n o r d e r t o ad d S o l i d W a s t e F e e 1.163.39 0.00 LA N D OF F RO A D . NO HO M E S I T E . PE R KF 91.45 0.00 00 0 0 0 2 1 0 2 0 20 1 2 RE I Re m o v e d M o b i l e Ho m e S i t e s a n d C o r r e c t e d S o l i d W a s t e F e e s GR E G O R Y . BR E N D A CA R R O L L 32 6 2 3 9 8 00 0 2 0 7 6 4 5 9 20 1 3 IN D GR O C E . DA V I D BR A D L E Y 32 5 5 0 2 3 00 0 2 0 7 3 8 5 3 20 1 3 IN D GR O V E . JU D Y LA N E 30 1 3 0 6 1 00 0 0 0 2 1 2 5 4 20 1 2 RE I HA M I L T O N . JE R E M I A H J O S E P H 30 6 2 9 8 5 280.00 0.00 BO A T WA S PU R C H A S E D 01 / 0 9 / 2 0 1 2 SO WA S NO T OW N E D BY TP A Y E R 01 / 0 1 / 2 0 1 2 ; T P A Y E R HAS LISTED FOR 2013 156.98 31.40 MI L I T A R Y EX E M P T I O N WI T H DA V I D ' S LE S ( E T S : 1 6 0 9 3 0 / S T : V A ) 8.47 1.70 CO R R E C T I O N OF VA L U E S & RE L E A S E 1 SW FE E PE R BB 587.53 0.00 00 0 1 9 6 7 7 7 2 20 1 2 IN D DO U B L E W I D E IN C L U D E D UN D E R RE A L ES T A T E #1 2 6 1 8 8 9 . RE L E A S E D TH E BIL L IN FU L L AND VOIDED 2013 LI S T I N G . HA R E . l . Y N W O O D W A l l E R 22 6 9 1 1 8 00 0 0 0 2 2 3 6 0 20 0 8 RE I 25 7 3 3 3 2 287.60 0.00 RE L E A S E 1 FO R YE A R S 20 1 2 , 20 1 1 , A N D 20 1 0 . RE L E A S E 2 FO R YE A R S 20 0 9 A N D 20 0 8 . PER KF 2/ 6 / 2 0 1 3 Page 3 of? Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 11 1 / 2 0 1 3 To 1/ 3 1 / 2 0 1 3 No n D M V Ow n e r N a m e Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t 00 0 0 0 2 2 3 6 0 20 0 9 RE I 26 1 4 3 2 3 00 0 0 0 2 2 3 6 0 20 1 0 RE I 28 2 4 4 4 5 00 0 0 0 2 2 3 6 0 20 1 1 RE I 30 6 3 0 2 1 00 0 1 9 6 7 8 1 2 20 1 2 RE I HA R R I S . BE R T JA M E S 32 6 2 4 5 9 00 0 2 0 7 6 4 9 7 20 1 3 IN D HO L D E R . JO H N KE V T N 30 4 0 1 8 8 00 0 0 0 1 0 6 0 8 20 1 2 RE I HO L L I D A Y . JO H N FI T Z G E R A L D 30 2 7 7 6 9 00 0 0 0 2 4 8 1 5 20 1 2 RE I IA M P A G L I A . JO S E P H A L [ E N 32 6 2 5 9 8 00 0 2 0 7 6 5 8 5 20 1 3 IN D JE R N I G A N : CL A R E N C E T E E 32 6 2 6 4 8 00 0 2 0 7 6 6 1 3 20 1 3 IN D JO H N S O N CH R I S T I A N R 30 6 2 9 2 9 00 0 1 9 6 7 7 3 6 20 1 2 RE I JO H N S O N JA M E S W IJ J TR U S T E E & 30 1 9 3 7 6 RE L E A S E 1 FO R YE A R S 20 1 2 , 2 0 1 1 , AN D 20 1 0 . RE L E A S E 2 FO R YE A R S 20 0 9 A N D 20 0 8 . PER KF RE L E A S E 1 FO R YE A R S 20 1 2 , 20 1 1 , AN D 20 1 0 . RE L E A S E 2 FO R YE A R S 20 0 9 AN D 20 0 8 . PER KF RE L E A S E 1 FO R YE A R S 20 1 2 , 20 1 1 , A N D 20 1 0 . RE L E A S E 2 FO R YE A R S 20 0 9 A N D 20 0 8 . PER KF RE L E A S E 1 FO R YE A R S 20 1 2 , 20 1 1 , A N D 20 1 0 . RE L E A S E 2 FO R YE A R S 20 0 9 A N D 20 0 8 . PER KF 345.00 MI L I T A R Y EX E M P T I O N WI T H BE R T ' S LE S ( E T S : 1 3 1 1 3 0 / S T : F L ) 72.60 AD J U S T E D VA L U E , HO U S E BU R N E D PE R BO Y D 536.66 NO HO M E ON PR O P E R T Y AN D RE L E A S E SO L I D WA S T FE E ; P E R BO Y D 70.00 MI L I T A R Y EX E M P T I O N WI T H JO S E P H ' S LE S ( E T S : 2 1 1 1 3 0 f S T ; F L ) 61.84 BO A T WA S PU R C H A S E D 09 / 1 1 ; H A S HO L E TH A T WA S RE P A I R E D IN BO T I O M OF BO A T . BILL OF SALE FOR BO A T . M O T O R . T R A I L E R WA S $5 0 0 0 . 40.78 CO R R E C T E D VA L U E . VA L U E SH O U L D BE FO R OU T B U I L D I N G ON L Y . PE R KF 214.09 00 0 0 0 2 7 3 4 5 20 1 2 RE I FU L L RE B A T E IN OR D E R TO AP P L Y LA N D US E . LA N G E V I N ~ F E R N I . : 30 6 2 9 2 8 817.53 LateAmt 0.00 1A.52 0.00 0.00 12.37 8.16 0.00 0.00 2/ 6 / 2 0 1 3 Page 4 of7 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 1/ 1 / 2 0 1 3 To 1/ 3 1 / 2 0 1 3 No n D M V Ow n e r N a m e Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t LateAmt 00 0 1 9 6 7 7 3 5 20 1 2 RE I IN C O R R E C T L Y VA L U E D PE R BO Y D LA S A T E R . RO S A - M 29 9 9 5 9 9 00 0 0 0 5 0 6 4 5 20 1 2 RE I LA S A T E R . TH O M A S S 30 2 8 6 2 8 00 0 0 0 4 4 4 3 3 20 1 2 RE I LA S A T E R . T H O M A S S SR 30 2 7 4 4 6 00 0 0 0 3 0 4 4 0 20 1 2 RE I LE A C H . PE A R L 28 5 3 1 7 8 00 0 0 0 3 0 6 3 4 20 1 1 RE I 30 6 2 1 2 4 00 0 0 0 3 0 6 3 4 20 1 2 RE I LE I N . JE F F E R Y PA U L 32 6 2 6 2 5 00 0 2 0 7 6 5 9 9 MA C I A S . MI G U E L 29 9 9 3 1 1 20 1 3 IN D 00 0 1 8 5 6 6 5 4 20 1 2 IN D MC B R Y D E . LA R R Y G 32 6 2 5 2 0 208.75 0.00 AD J U S T E D VA L U E ON DO U B L E WI D E MO B I L E HO M E PE R KI M / K E I T H 488.61 0.00 ON L Y 29 MO B I L E HO M E S ON PR O P E R T Y . RE L E A S E ON E SO L I D WA S T E FE E . PE R KF 70.00 0.00 ON L Y ON E HO M E ON PR O P E R T Y . RE L E A S E ON E SO L I D WA S T E FE E . PE R KF 70.00 0.00-- DO U B L E W I D E MO V E D OF F LA N D IN 20 1 0 & RE L E A S E 1 SW FE E PE R KF DO U B L E W I D E MO V E D OF F LA N D IN 20 1 0 & RE L E A S E 1 SW FE E PE R KF 1.196.14 0.00 MI L I T A R Y EX E M P T I O N WI T H JE F F R E Y ' S LE S ( E T S : 8 8 8 8 8 8 / S T : T X ) 144.21 MR MA C I A S SO L D TR A I L E R IN 05 / 2 0 1 2 ; P A I D IN ER R O R , LI S T E D FO R 20 1 2 ON AB S T R A C T 2012~2076725 7.61 28.85 0.00 00 0 1 4 1 1 8 6 8 20 1 3 RE I R e b a t e d a n d R e - B i l l e d i n o r d e r t o a d d h o u s e a n d S o l i d W a s t e Fee MC L A M B , RO N A L D BE R T 30 2 2 6 5 6 00 0 0 0 3 5 6 1 1 20 1 2 RE I MO R G A I I C l A R R Y J 32 5 4 9 9 7 00 0 1 5 7 1 2 2 7 20 1 3 RE I 1. 3 8 7 . 1 9 0.00 EX T R A SW FE E RE L E A S I N G 1 SW FE E PE R 88 70.00 0.00 RE L E A S E -S I T U S IS S U E . PR O B L E M WI T H CR E A T I N G A CO R R E C T I V E BI L L . 2/ 6 / 2 0 1 3 Page 5 of? Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 1/ 1 / 2 0 1 3 To 1/ 3 1 / 2 0 1 3 No n D M V Ow n e r N a m e Ac c o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t LateAmt MO R R I S . TH O M A S JU I . . I U S 30 1 6 1 0 4 00 0 0 0 3 0 3 1 2 20 1 2 RE I RE Y N O l D S . BE N N Y T Y L E JR 32 5 5 0 8 3 00 0 2 0 7 3 9 0 3 20 1 3 IN D SI M M O N S . CA R S O N TO D D 32 6 2 6 1 5 00 0 2 0 7 6 5 9 3 20 1 3 IN D SM I T H : ED D I E D 29 9 9 5 5 5 00 0 0 0 4 8 6 8 9 20 1 2 RE I ST O R T I . JO S E P H 32 6 2 6 0 5 00 0 1 4 1 0 8 2 0 20 1 3 RE I TO W N OF CO A T S 30 0 7 0 8 7 00 0 0 0 5 2 3 8 2 20 1 2 RE I 30 1 0 9 0 5 00 0 0 0 5 2 3 8 6 20 1 2 RE I 30 1 7 3 3 2 00 0 0 0 5 2 3 8 3 20 1 2 RE I 30 2 7 8 7 6 00 0 0 0 5 2 3 8 5 20 1 2 RE I 30 3 2 5 3 5 00 0 0 0 5 2 3 8 4 20 1 2 RE I 30 4 5 8 6 2 00 0 0 0 5 2 3 8 0 20 1 2 RE I TU R N E R . TE R R Y L 26 0 0 1 0 6 3.415.64 ON L Y ON E HO M E ON PR O P E R T Y . RE L E A S E TW O SO L I D WA S T E FE E S . PE R KF 140.00 MI L I T A R Y EX E M P T I O N WI T H BE N N Y ' S LE S ( E T S : 1 2 2 8 2 0 1 2 ) S T : I L 4.13 MI L I T A R Y EX E M P T I O N WI T H CA R S O N ' S LE S ( E T S : 1 9 0 5 3 1 / S T ; I I W ) 116.81 HO M E NO T LI V E A B L E . RE L E A S E SO L I D WA S T E FE E ON L Y . PE R KF 70.00 Re b a t e d an d R e - B i l l e d i n o r d e r t o ad d ho u s e an d S o l i d Wa s t e Fee 1.105.04 0.00 0.00 0.83 23.36 0.00 0.00 RE L E A S E - EX E M P T PR O P E R T Y . PR O P E R T Y TR A N S F E R R E D TO TH E TO W N OF CO A T S AFTER JANUARY 1, 2012. RE L E A S E - EX E M P T PR O P E R T Y . PR O P E R T Y TR A N S F E R R E D TO TH E TO W N OF CO A T S AFTER JANUARY 1, 2012. RE L E A S E - EX E M P T PR O P E R T Y . PR O P E R T Y TR A N S F E R R E D TO TH E TO W N OF CO A T S AFTER JANUARY 1, 2012. RE L E A S E - EX E M P T PR O P E R T Y . PR O P E R T Y TR A N S F E R R E D TO TH E TO W N OF CO A T S AFTER JANUARY 1, 2012. RE L E A S E - EX E M P T PR O P E R T Y . PR O P E R T Y TR A N S F E R R E D TO TH E TO W N OF CO A T S AFTER JANUARY 1, 2012. RE L E A S E - EX E M P T PR O P E R T Y . PR O P E R T Y TR A N S F E R R E D TO TH E TO W N OF CO A T S AFTER JANUARY 1, 2012. 9.554.08 0.00 2/ 6 / 2 0 1 3 Page 6 of7 Ow n e r N a m e Ac c o u n t # Ab s t # 00 0 0 0 0 5 8 9 9 20 1 0 RE I 28 5 0 2 0 2 00 0 0 0 0 5 8 9 9 20 1 1 RE I 30 5 3 0 9 2 00 0 0 0 0 5 8 9 9 20 1 2 RE I WE L C H . MI C H A E L GE R A L D 30 2 6 2 1 4 00 0 1 7 3 4 6 2 8 20 1 2 RE I WE N T L A N D . ED M U N D DA V I D JR 32 6 2 6 6 8 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 1/ 1 / 2 0 1 3 To 1/ 3 1 1 2 0 1 3 No n D M V Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t LateAmt ON E SO L I D WA S T E FE E AS AL S O CH A R G E D ON PA R C E L 07 1 5 0 8 00 3 1 PE R KF ON E SO L I D WA S T E FE E AS AL S O CH A R G E D ON PA R C E L 07 1 5 0 8 00 3 1 PE R KF ON E SO L I D WA S T E FE E AS AL S O CH A R G E D ON PA R C E L 07 1 5 0 8 00 3 1 PE R KF 165.00 0.00 V a l u e D e c r e a s e 556.03 0.00 00 0 2 0 7 6 6 2 7 20 1 3 IN D AD J U S T E D VA L U E TO BT - 6 6 2 0 A N D BM O T O R - 5 6 4 0 ; 12 , 2 6 0 WI L L I A M S . DA N N Y A 29 9 7 4 8 2 00 0 1 2 8 0 2 0 3 20 1 2 IN D Gr a n d To t a l : S i t u s Ch a n g e 2/ 6 / 2 0 1 3 43.43 8.69 0.68 0.07 31 , 4 4 9 . 0 2 282.08 Page 7 of7 Agenda Itelll L/. -(2_ RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Woodshire I Forest Oaks Subdivision Sonora Drive Breezewood Drive Advance Drive Wood Point Drive Teak Wood Court Kimbrough Drive Blue Oak Drive Orangewood Court Eastwood Court Turkey Oak Circle Scarlet Oak Circle Valley Oak Drive Holly Oak Circle Sawtooth Oak Circle Overcup Oak Circle Chinkapin Oak Circle Basket Oak Drive Great Oak Court Ancient Oak Court Bluebonnet Oak Court Victorian Oak Court Duly adopted this 18th day ofFebruary, 2013. ATTEST: Margaret Regina Wheeler Clerk to the Board strong roots • new growth HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION BEVERLY EAVES PERDUE GOVERNOR Division Six-District Two Harnett County November 20,2012 Mr. Timothy B. McNeill, Chairman Harnett County Board of Commissioners Post Office Box 759 Lillington, North Carolina 27546 Subject: Secondary Road Addition Dear Mr. McNeill: EUGENE A. CONTI, JR. SECRETARY This is reference to a petition submitted to this office requesting street(s) in Harnett County be placed on the State's Secondary Road System. Please be advised that these street(s) have been investigated and our findings are that the below listed street(s) are eligible for addition to the State System. Woodshire I Forest Oaks Subdivision • Sonora Drive • Breezewood Drive • Advance Drive • Wood Point Drive • Teak Wood Court e Kimbrough Drive • Blue Oak Drive • Orangewood Court • Eastwood Court • Turkey Oak Circle • Scarlet Oak Circle • Valley Oak Drive • Holly Oak Circle • Sawtooth Oak Circle • Overcup Oak Circle a Chinkapin Oak Circle • Basket Oak Drive P.O. Box 1150, Fayetteville, N.C. 28302 Voice: 910.486.1496 Fax: 910.437.2529 Woodshire I Forest Oaks Subdivision Page two • Great Oak Court • Ancient Oak Court • Bluebonnet Oak Court • Victorian Oak Court It is our recommendation that the above named street(s) be placed on the State's Secondary Road System. If you and your Board concur in our recommendation, please submit a resolution to this office. Sincerely, v~&.-- David Plummer Transportation Tech. IV Barbecue ------.___,r ..... .2505 506 -,;:2507 ~ \ \ ) ({ lJ -~a"!e_J ' ....._ - ~ ' 20 ~ ' ""' '-J ' ) -\) )~ "'~ ' ' \ / I ' _!~ Lomax Aviation Aviation Maintenance david@lomaxaviation.com February 1 , 2013 County of Harnett Joseph Jeffries, Interim County Manager PO Box759 Agenda Item L./--£ Lillington, NC 27546 :)-I J.-13 of f!YoCt rJ lJq',ve, SA50 fee Lomax Aviation David Lomax, Owner 559 Airport Road Erwin, NC 28339 RE: SASO Fee Waiver Request Dear Mr. Jeffries, J YfC(r -lf9MJ Lomax Aviation specializes in providing maintenance for high-end jets and turbo aircraft which I am confident will be in-demand at HRJ in the nearest future as the airport continues to grow. But currently, there is not enough demand to justify the SASO fee that the County requires to operate out of HRJ. I cannot over-emphasize my desire to comply with all requirements to continue operating Lomax Aviation out of Harnett Regional Jetport as a full-service aircraft maintenance organization, but current economic conditions may dictate otherwise. OV\e. I I respectfully request you consider waiving the $900 annual fee for~ year;s"' and to include that waiver in the negotiation of the lease agreement between Lomax Aviation and the County of Harnett. Please contact me at 336-242-7075 if you questions or comments concerning this request. Thank you for your continuing support of Harnett Regional Jetport and the businesses located there that helps HRJ grow. Very truly yours, o:J~~ David Lomax Lomax Aviation Board Meeting Agenda Item Agenda Item 4 -E MEETING DATE: February 18, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Authorization to submit an application and receive funds for the FY2012 ASPR (Assistant Secretary for Preparedness and Response) SMAT III (State Medical Assistance Team) Grant administered through the WakeMed Health and Hospitals CAPRAC (Capital Regional Advisory Committee). REQUESTED BY: Gary Pope, Emergency Services Director REQUEST: We would like to request authorization to submit for approval an application and receive funds for the FY2012 ASPR SMAT III Grant administered through the WakeMed Health and Hospitals CAPRAC in the amount of $10,500.00. The Disaster Preparedness Committee voted to allot $10,500 to the Harnett County SMA T III team. These funds will be used for the purchase of replacement of expired medications and decon mask filters for our SMA T III team. The contract for these funds will expire on June 30, 2012. The WakeMed CAPRAC would like for everyone to try to have their projects completed and paperwork submitted for reimbursement by April, if possible. This funding will help increase the readiness of our SMA T III. The Harnett County SMA T III team members are ready to provide assistance locally and regionally in the required areas of a SMA T III team. Our SMAT III team is also capable of assisting USAR (Urban Search And Rescue) operations by expanding their capabilities to include the Disaster Medical Technician program sponsored by NCOEMS. This grant will be a reimbursable grant. No County matching funds required. S:\Admin\BILLS 2012-2013\GRANT-FY20!2 ASPR SMAT III Grant-$!0,500\FY2012 ASPR SMAT III Grant- additional funds agendaform2013.doc Page I of2 Brenda Stancil From: Sent: To: Cc: Subject: Attachments: Hi Brenda, JANIS BROWN <JANISBROWN@wakemed.org> Monday, January 28, 2013 10:17 AM Brenda Stancil Ricky Denning additional grant $for Harnett County Harnett Med Request.pdf The DPC voted to allot an additional $5500 to the Harnett County SMAT Ill team for the purchase of replacement pharmaceuticals during the current grant year. Attached is the list that Ricky and Gary submitted. Please let me know if you need any additional information. Also, 1 still need an itemized list of the items that Ricky intends to purchase with the original $5000-1 don't think I have anything for that money, but I apologize if I've overlooked it. We would like for everyone to try to have their projects completed and paperwork submitted for reimbursement by April, if possible. Thank you, Janis janis Cox 13rown Regional Disaster Preparedness Specialist Emergency Services Institute WakeMed Health & Hospitals 919-350-6265 (o) 919-630-6764 (c) www.wakemed.org 1 DPC Project Funding Request Form Fax or e-mail completed forms to Janis Brown. Fax: 919-662-5547; e-mail: janisbrown@wakemed.org Agency: JHarnett County EMS Project Lead: '--IR_ic_ky_D_en_n_i_ng _______________ _ Date requested: 101/14/2013 Phone: 1910-893-7563 Title: (sMAT II Medication Replacement Target Completion Date: 12013/03/01 E-mail: jrdenning@harnett.org ------------------------------------------------------ Address: (1 005 Edwards Brothers Drive PO Box 370 City: !Lillington State: EJ Zip Code: 1'--2-75_4_6 __ __] ------------------------------------------------------ If Known Provide Proposed Vender(s): !southeastern Emergency Equipment L-----------------------------------------------~ Statement of Purpose: (Explain the need for this Project} This project will replace outdated medications on the SMAT Ill. Status of Current Capability in Area: (Provide information or current status or lack of} Current Medications have or are nearing expiration dates. Project Narrative: (Explain the details of the project. The who,what,when and where} We will purchase and replace the following medications on the SMAT Ill: Duodote Auto Injectors Alcaine Opthalmic Drops Atropene Auto Injectors Harnett EMS once funded for the project will replace the medications within 30 Days of award of funding and submit all required reimbursement paperwork. Qty Description Unit Price Total 2bx Duodote (Mark I) Auto Injector (30/bx} 1,770 3,540 24ea Alcaine Opthalmic0.5o/o 15 ml Drops (Proparacaine) 8.5 204 5bx Atropen 1 mg Auto Injector (12/bx) 337 1,685 ~OTAL: 15,429 Completed By: Print Name: !Ricky Denning TELEPHONE 910-892-8199 FACSIMILE 9!0-892-5487 Via email Ms. Gina Wheeler Harnett County Manager's Office P. 0. Box 759 Lillington, N.C. 27546 DWIGHT W. SNOW ATTORNEY AT LAW 302 W. EDGERTON STREET DUNN. NORTH CAROLINA 28334 Febmary 4, 2013 Agenda Item 4 -t :\1AILI:"iG ADDRESS P 0. ROX 197 DUNN, NC 28335 etnail dv~ightsnov.. :tfnc.rr.com Re: Resolution of Claim by previous County Manager, Scott T. Sauer Dear Gina: Attached you will find a General Release document which details the terms of a settlement agreement between the Harnett County Board of Commissioners and the previous County Manager, Scott Sauer. Subsequent to Mr. Sauer's termination of employment by the Board on December 3, 2012, Mr. Sauer retained counsel and brought a claim for an alleged breach of employment contract by Harnett County. This claim was negotiated by the pmiies and resolved pursuant to the tenns set forth on the attached General Release document which was approved by the Board in closed session on January 22, 2013. Pursuant to the provisions of N.C. General Statutes §143-318.11(3). I hereby request that this General Release be included on the Consent Agenda portion ofthe Regular Agenda for the Board's regular meeting on Monday. February 18, 2013 whereby it will become a part of the public record minutes. DWS:lp Enc. Sincerely yours. &k~ Dwight W. Snow STATE OF NORTH CAROLINA COUNTY OF HARNETT GENERAL RELEASE 1. This general release is entered into the 2.~ IIJV day of .l fVJ" M. '( , 2013 by Scott T. Sauer ("the Employee"); and the County of Harnett, North Carolina, and its present and former agents, employees, elected officials and departments, in their respective individual and representative capacities, hereinafter referred to collectively as "the Employer". 2. The Employee, for and in consideration of the Employer's undertakings herein described, and for no other consideration or inducement whatsoever, does hereby remise, release and forever discharge the Employer as defined above, from any and all claims and causes of action, suits for damages, and demands, that he ever had, or now has, concerning any act, event or omission occurring at any time prior to or on the date of the Employee's execution of this general release, arising out of or in any way connected with his employment or termination from employment with the Employer, and specifically including, but not limited to, any and all employment law claims arising under either federal or state law, or any political subdivision of any state, including those arising in tort, contract or any other theory at common law or based on any statute or regulation. 3. As the entire and complete consideration for the Employee's execution of this general release, which consideration the Employee hereby declares to be adequate and sufficient, and on the further condition that the Employee execute, return to the Employer, and not revoke this general release, the Employer will provide to the Employee, under the terms herein described, the following items of valuable consideration: A. Severance pay equal to the value of the Employee's salary at the time of his separation from employment with the Employer, for six calendar months, running from January, 2013 through June, 2013, minus standard payroll deductions, payable in six equal installments in the Employer's normal payroll cycle, c001mencing on the Employer's first regular payday eight or more calendar days after the Employee's execution and delivery to the Employer of this general release. These payments will be paid by direct deposit consistent with the Employee's account information previously provided to the Payroll Office of the Employer. B. The Employerwill ensure that its records concerning the Employee reflect that the Employee's employment was concluded without cause and not for any of the reasons specified in Section 3.(A) ofthe Employee's Employment Agreement entered into on December 17,2008 as amended by the First Amendment to Employment Agreement dated July 16,2012. C. Providing to the Employee during the six-month period of his severance payments, fringe benefits of employment on the normal payroll schedule as specified in Sections 9 and 10 of his aforementioned Employment Agreement, as well as his car allowance as provided for in Section 6 of his Employment Agreement. The Employer and Employee further agree and hereby certify that the monetary payments and other benefits provided to the Employee described in this Paragraph 3 of this general release are subject to the provisions of Paragraph 5 herein below. 5. Special Notice Regarding Waiver of Rights and Possible Claims Under the Age Discrimination in Employment Act and Older Workers' Benefits Protection Act. Federal law requires that the Employee be informed of certain rights regarding this general release and his rights under the Age Discrimination in Employment Act and the Older Workers' ' ' Benefits Protection Act. The Age Discrimination in Employment Act prohibits discrimination in employment and employment benefits based on age with regard to employees who are forty years of age or older. By signing this general release and accepting the benefits offered herein, the Employee acknowledges that he is giving up any and all rights that he presently may have to pursue a claim or lawsuit against the Employer under any law, federal, state or local (as set forth in Paragraph 2 herein above) which specifically includes, but is not limited to, the Age Discrimination in Employment Act, including all amendments to that Act. 6. The Employee hereby is advised of his right to consult with an attorney regarding his rights and the effect of this waiver before he decides whether to sign this general release. The Employee further hereby is advised that he has up to twenty-one calendar days in which to consider this general release, beginning with the day that this release is presented to him, which is January g_, 2013. If the Employee decides to agree to the terms of this general release, he nonetheless may cancel and revoke this general release at any time within seven days after he has signed it and presented it to the Employer, by returning it to John Rankins, who is the Employer's Human Resources Director, at his office, although if the Employee does so revoke this general release, he will forfeit any valuable consideration provided to him by the terms of this general release. This general release will not become enforceable until the seven-day revocation period has elapsed, therefore, the payments to the Employee, as provided for by Paragraph 3 herein above, will not commence until the Employer's first regular payday eight or more days after the Employee has executed and returned this general release to the Employer. This general release does not apply to any claim that may arise after the date that this release is signed and ratified by the Employee. 7. The Employee further certifies and affmns that he has read and fully understands this general release, and further that he has had an adequate and sufficient opportunity to discuss and counsel with an attorney or attorneys ofhis choice concerning the contents and effect of this general release, and that he enters into this general release voluntarily and with the full and complete understanding that this general release will be and is a final, conclusive and binding bar upon the Employee, his heirs, personal representatives, and assigns, with respect to all matters and things set forth herein. 8. This general release is and will be construed and governed according to the laws of the State ofN orth Carolina. If any litigation or arbitration shall ensue concerning this general release, the parties agree that the Superior Court of Harnett County, North Carolina is the exclusive appropriate forum in which any such action may be brought. If any provision of this general release is held to be invalid or unenforceable, all other provisions shall nevertheless continue to be in full force and effect. No feature of this general release may be changed unless mutually agreed to by the Employer and the Employee and such changes are reduced to writing and signed by the Employer and the Employee. [Remainder of this Page Intentionally Left Blank.] 2 IN WITNESS WHEREOF, we have hereunto set our hands and seals as of the date first above written. State of North Carolina County ofHarnett =-..:...~-=~-;;:---t__,. ~='--~M.<M_~·-::::-___ (SEAL) Scott T. Sauer I, u\ "'r a Notary Public for said County and State, do hereby certify that S ott auer personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official seal, this the ~day of , 2013. State of North Carolina County ofHarnett My Commission Expires: __ ~_-_D----=s==---=d.::::~::J::::..::.IS...l __ COUNTY OF HARNETT, NORTH CAROLINA I, l!f~tt"e± h'e~n't lJhee {12 c , a Notary Public for said County and State, do hereby certi that Jim urgin personally appeared before me this day and acknowledged that he is Chairman of the Harnett County Board of Commissioners, and that he as Chairman, being authorized to do so, executed the foregoing instrument. Witness my hand and official seal, this the cR) "'d. day of :k ~" lA. C\.. r y , 2013. ~~\Hi~~.~ il,llf lf;.~l ._.,." ·'\ ?-tGfN-1 -J_,_,Aj :U ~ ) ~ -" ~"' "'-x \ l'Vl Jw.& IJ. .1~ /:·f NOTARy ~ -:;.; Nota Public (~'~ PU c ~ ~ MyC mmissionExpires: .::rVI \ '{ ,~% ! J. oL4 ·.~. ~ BLI ~ I ··;. ~ ,,. ~ ..... ~ ~·~ ....... --~· ~ .... .... , COLJN.' ·, .... 111 1111111\''' 3 Board Meeting Agenda Item Agenda Item L/-H MEETING DATE: February 18, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Computer Aided Dispatch Software License REQUESTED BY: IT Department (E-911 Division) REQUEST: Requesting to use the sole source purchasing option to purchase an additional Computer Aided Dispatch Software License from TriTech. TriTech provides software maintenance and support to our Computer Aided Dispatch System (CAD). This purchase will increase our license to 9. The cost is $26,778.98. This cost is a 911 eligible expense and will be paid out of the Emergency Telephone System Budget (Fund 240) account number 240-5900-420.74- 74. COUNTY MANAGER'S RECOMMENDATION: C:\Documents and Settings\gwheeler\Local Settings\Temporary Internet Files\Content.Outlook\X5535JMM\agendaform20 13-0218.doc I of I Page TriTech Software I Services Quote ))) Rl 5601 Barbados Blyd Castle Haype NC 28429 Main: 800-882-2108 Fax: 910-602-6190 Harnett County Communications Center Harnett Cty Comm Ctr, NC Add'l CAD and Mapping-Admiin 1-24-13 VisionAIR Software Qty Part No. Price Total P,rice, CAD Connection Manager Software License VPWCAD005 $1,134.00 $1,134.00 CAD EFD Interface (Emergency Fire Dispatch) VPWCAD017 $1,134.00 $1 '134.00 CAD EMD Interface Software License VPWCAD007 $1,134.00 $1 '134.00 CAD EPD Interface (Emergency Police Dispatch) VPWCAD018 $1,134.00 $1,134.00 CAD License (Call Taker, Dispatch, Supervisor) VPWCAD001 $7,560.00 $7,560.00 CAD Paging Link Software License VPWCAD006 $1,134.00 $1,134.00 GeoRelay Software License VPWCAD004 $1,134.00 $1,134.00 NCIC Access RMS, Jail and CAD VPWMBL009 $660.00 $660.00 VisionAIR Software Sub Total: $15,024.00 VisionAIR Implementation Qty Part No. Price Total Price Project Management VSEPME001 $160.00 $1,600.00 Remote Implementation VSEINS017 $600.00 $600.00 Remote Software License Increase VSEINS018 $150.00 $150.00 VisionAIR Implementation Sub Total: $2,350.00 Third f3arty Products and. S~n/ices Part No. rotarPrice GeoComm Add-on Geolynx Remote Installation Services Per 2 IN-SV-123456-200 $810.00 Seat GeoComm Geolynx 9-1-1 Admin License Per Client GSAGEOSFT002 $2,193.98 $2,193.98 GeoComm Geolynx Admin Support and Maintenance GEOMTE021 $275.00 $275.00 GeoComm Geolynx Desktop license GEOSFT040 $5,438.00 $5,438.00 01/30/2013 Page 1 of 3 TriTech Software I Services Quote 5601 Barbados B!yd Castle Hayne NC 28429 Main: 800-882-2108 Fax: 910-602-6190 Third Party Products and Services GeoComm Geolynx Desktop Support and Maintenance Agency: Harnett County Communications Center State: NC Sales Representative Angie Shepherd ))) I c: Qty Part No. Price Total Price GEOMTE020 $688.00 $688.00 Third Party Products and Services Sub Total: $9,404.98 Quote Sub Total: $26,778.98 Quote Discount Total: Quote Total Price: $26,778.98 The pricing provided is based on "Pricing Assumptions". Please see the section labeled "Pricing Assumptions" for details. First Year Maintenance-Begins a year after Product Go Live Total Price VisionCAD 24 x 7 Maintenance VisionMobile 8 x 5 Maintenance $2,872.80 $99.00 Pricing Assumptions TriTech's pricing as provided herein is proposed based upon the following assumptions: • The TriTech products & services are proposed based upon TriTech's best understanding of the requirements information available to TriTech at this time. The pricing may vary should additional information become available which alters the scope, quantity and/or schedule for the proposed products and/or services. • All TriTech products & services will be provided according to TriTech's standard terms & conditions as defined and agreed to in TriTech's Software License Agreement and related attachments. • All client-supplied services will be performed according to an agreed to Statement of Work and Project Schedule, if applicable. ·All prerequisite computer hardware, system software, peripherals, network components, etc., not provided by TriTech, will be provided by the Client according to TriTech's recommended standards. ·The Client assumes responsibility for directing, coordinating and communicating with all third party agencies and vendors of every kind who have not been specifically documented as TriTech's responsibility in the agreed to Statement of Work or other supporting pricing related documentation. ·Warranty Support for all proposed TriTech software products is twelve (12) months, starting at go-live for each product, or thirty (30) days following TriTech's certification for go-live, whichever occurs first. • All proposed prices shall remain valid for a period of ninety (90) days from the date of this quotation, unless otherwise extended in writing by TriTech. • All proposed prices are exclusive of any sales, excise, or use taxes of any kind. Payment Terms 01/30/2013 Page 2 of 3 TriTech Software I Services Quote ))) Rl 5601 Barbados B!yd Ca§)!e Hayne NC 28429 Main: 800-882-2108 Fax: 910-602-6190 Payments shall be made in accordance with the following schedule unless otherwise agreed to in writing: Software: Training and Installation: Project Management: Custom Solutions: Travel: Third Party Products & Hardware: 01/30/2013 90% due on delivery 1 0% due on Go Live Due on delivery 50% due on first day of training 50% due incrementally for remainder of project(% complete) 30% upon contract signing 50% upon functional specification and design delivery 20% delivery of software 50% due on first day of training 50% due on Product Go Live Due on ordering Page 3 of 3 Agenda I tern Lf-::C Harnett COUNTY RESOLUTION William Rhodes Kelly THAT, WHEREAS, the Boy Scouts is an organization which has long helped shape the lives of young people across America; and WHEREAS, this organization is dedicated to developing the future leaders of our communities and our nation; and WHEREAS, the Boy Scouts recognize their highest achievers by recognizing them as an Eagle Scout; and WHEREAS, this award is only presented to those individuals who demonstrate a commitment to self-improvement as well as service to their community. NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners does hereby recognize Rhodes Kelly and congratulate him for attaining Eagle Scout. Duly adopted this 18th day ofFebruary, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman strong roots • new growth www.harnett.org Agenda Item 4-I Harnett COUNTY ', c F-·' ., ' . . . ~ \ ..... RESOLUTION Benjamin Alexander Ellmers THAT, WHEREAS, the Boy Scouts is an organization which has long helped shape the lives of young people across America; and WHEREAS, this organization is dedicated to developing the future leaders of our communities and our nation; and WHEREAS, the Boy Scouts recognize their highest achievers by recognizing them as an Eagle Scout; and WHEREAS, this award is only presented to those individuals who demonstrate a commitment to self-improvement as well as service to their community. NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners does hereby recognize Ben Ellmers and congratulate him for attaining Eagle Scout. Duly adopted this 18th day of February, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman strong roots • new growth www.harnett.org Gina Wheeler Subject: FW: Leadership Harnett From: Beth Blinson Sent: Friday, February 08, 2013 10:00 AM To: Joseph Jeffries Subject: Leadership Harnett Good morning Joseph, Agenda Item 4 -K The Leadership Harnett Board of Directors would like to request the fees associated with rental of the Commons Area to be waived for the annual graduation dinner. The annual Leadership Harnett Graduation is scheduled for Monday, October 28, 2013. Thank you in advance for consideration of this matter. Beth Leadership Harnett Treasurer lSetV! M. lSLtV~-50111- Harnett County Department of Legal Services PO Box 238, 102 E. Front Street Lillington, NC 27546 910.814.6009 910.814.8261 (fax) www.harnett.org 1 Agenda Item 6 February 18, 2013 APPOINTMENTS NEEDED BOARDS ON WHICH COMMISSIONERS SERVE Please review and approve the attached list of Boards on which commissioners serve. BOARD OF ADJUSTMENT Kenneth Shaw has expressed interest in being reappointed to serve as an alternate on this Board. BOARD OF EQUALIZATION AND REVIEW Robert Doberstein, Joe Miriello, Howard Penny, Jr. and Carnell Robinson have expressed interest in being reappointed to serve on this Board. Their terms expire February 28, 2013. Staff to present plan to stagger member terms. We also have a vacancy on this Board for District 4. DANGEROUS DOG COMMITTEE We have a vacancy on this committee that will need to be filled by an attorney in the county. This vacancy was posted in the Dunn Daily Record on February 24,2012. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES We have a vacancy for an at-large member on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members do receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We have three vacancies on this committee. Members do receive mileage reimbursement as claimed. Page 1 -Appointments TOWN OF LILLINGTON-ETJ MEMBERS The Town of Lillington recommends appointment of Mrs. Judy Bethune & Mr. Fred Sexton as ETJ members to the Lillington Zoning Board of Adjustment. TRANSPORTATION ADVISORY BOARD The Board requests Barry Blevins, Director of General Services, and Patrick Fitzgerald, Library Director, be appointed to serve on this Board to replace the previous directors who served on this board but have both retired. Page 2 -Appointments 2013 Boards on which Commissioners Serve _______ ecce Harnett County Campus Advisory Comm. (previously McNeill) _______ ecce Board of Trustees (previously McNeill) Chairman Jim Burgin , Home & Community Care Block Grant Committee Mid-Carolina Council of Governments Board ofDirectors Mid-Carolina Aging Advisory Committee Work First Planning Committee Industrial Facilities/Pollution Control Financing Authority Harnett County Criminal Justice Partnership Board Juvenile Crime Prevention Council Vice Chairman Gary House Airport Committee Cape Fear River Assembly Board Good Hope Hospital Board Library Board Sandhills Center for Mental Health DDSHS A verasboro Township Tourism Development Authority Commissioner Beatrice Hill Jail Study Committee (previously Andrews) Juvenile Crime Prevention Council Library Board Social Services Board Transportation Advisory Board Work First Planning Committee (see attached) Commissioner C. Gordon Springle Board of Health BRAC Regional Task Force Employee Benefits Committee Captial Area Metropolitan Planning Organization (CAMPO) Johnston-Lee-Harnett Community Action Board of Directors Rural Planning Organization for Transportation (T AC) Southeastern Economic Development Commission Commissioner Joe Miller Architectural Committee Extension Advisory Leadership Council Transportation Advisory Committee (F AMPO) Gina Wheeler Subject: FW: Work First Planning Committee From: Cindy Milton Sent: Wednesday, January 16, 2013 8:05 AM To: Gina Wheeler Subject: RE: Work First Planning Committee The committee is not currently required to meet per the state as we follow the plan the state develops. Cynthia T. Milton Director Harnett County DSS 910-814-6560 CONFIDENTIALITY NOTICE: The information contained in this message is legally privaleged and confidential information intended only for the use of the named recipient. If the reader of this message is not the intended recipient, you are now notified that any review, retransmission, dissemination or other use of, or taking any action in reliance upon, this message is strictly prohibited. If you have received this e-mail in error, please notify me immediately by return e-mail, delete all copies of this e-mail from all computers, and destroy any printed copies of this e-mail. Thank you. 1 Gina Wheeler From: Sent: To: Subject: Vickie B. Wilson [VWilson@lillingtonnc.org] Wednesday, January 30, 2013 11:59 AM Gina Wheeler Lillington Zoning BOA Requested Appointments Hey Gina! Hope you are doing well. The Town of Lillington would like to request that the Harnett County Board of Commissioners, at their next board meeting, appoint Mrs. Judy Bethune & Mr. Fred Sexton, as extraterritorial representatives to Lillington's Zoning Board of Adjustments as per §160A-362. Both Mrs. Bethune and Mr. Sexton have previously served on this board. I'd also like to request to be notified of the actions of the HC Board of Commissioners following their consideration of these two appointments. Depending on the meeting date, Town Manager Bill Summers may plan to attend the county meeting should there be any questions with regard to the Town's request. Please respond and advise when your next scheduled meeting is scheduled. Thanks much for your assistance and please advise should you need any additional information from the Town. Best Regards, Vickie Vickie \Nilson 100 West Front Street Tow'l!l Clerk P.O. Box 296 Lillington Lillington. NC 27546 910.893.2654 91 0.893.3693(1) lillington.org 1 Board Meeting Agenda Item Agenda Item 7 MEETING DATE: February 18, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Hearing -Proposed Zoning Change -Anderson Creek Vol. Fire Dept. REQUESTED BY: Mark Locklear, Interim Planning Services Director REQUEST: Public Hearing on Proposed Zoning Change: Landowner/ Applicant: Anderson Creek Vol. Fire Dept., From RA-20M to Commercial zoning; 1.04 acres; SR 1121 Ray Rd.; Anderson Creek Township. Planning Department staff recommended approval of the request based on impact, compatibility and enhancement of public health, safety and general welfare as well as being a rural development node classification. The Planning Board considered the proposed zoning change at their February 4, 2013 meeting. The site is not contiguous to existing commercial zoning therefore was analyzed for small scale rezoning. A motion was made with a unanimous vote to recommend approval of the request based on favorable findings of facts. S:\Planning and Inspections Files\Planning Board\Planning BD 2013\02-February\RZ-12-506_AC Fire Dept_ RZ\cc agenda form approval rec.doc Page I of 2 APPLICATION FOR ZONING CHANGE Harnett COUNTY Planning Department 108 E. Front Street P.O. Box 65, Lillington, NC 27546 NORTH CAROLINA Phone: (910) 893-7525 Fax: (910) 893-2793 Total Fee:-#;coo.a~ ~--~~~----------------------Receipt: I cJ. · {r.? (f Permit: ------~~---------------------- Hearing Date:fM'wh. 4 Com111-h:-6,1<? Applicant Information Owner of Record: . Applicant· Name: M~se:D.i'lCp.¥.\fc\~.>--~ h'\e..-D~ Name: _ ~=-->---'--'-'-=--------- Address: ~D~ t~ Address: City/~tate/ZiP.: ~~00~.,l'{C a, ~~<iD City/~tate/Zip: E-mail: q W'-\??<:nf\ ?,odv\_ q~,\. <'s; ~;'Y' E-mail: --------------------- Phone: ~ \ O<~.k~-3bt\e Phone: Fax: Fax: Property Description PIN(s): ~-o&.-~.5' Address/SR No.: 2 re 0 RA-j!-l<t71f.D Acreage: s-et<z,.,g tA ,4t..e N c. /. 0 'I Acres 2.8lf~ Directions from Lillington: Deed Book: bO I Page: I $1- Piat Book: -;:JCw ___ Page: tDv.p Existing Zoning: D Conservation [XI RA-20M D RA-20R D RA-30 D RA-40 D Commercial D Light Industrial D Industrial D Office & Inst'l Attachments Requested Zoning: D Conservation D RA-20M D RA-20R D RA-30 D RA-40 ~ Commercial D Light Industrial D Industrial D Office & Inst'l Township: ~ (01) Anderson Creek D (02) Averasboro D (03) Barbecue D (04) Black River D (OS) Buckhorn D (06) Duke D (07) Grove D (08) Hectors Creek D (09) Johnsonville D (10) Lillington D (11) Neill's Creek D (12) Stewart's Creek D (13) Upper Little River • Written description of property from recorded deed • Recorded map of property at scale of not less than one (1) inch = 200 feet 12-, ,.{' »-c.e.lf • Explanation of why the zoning change is requested, addressing applicable portions of Article XIV of the Zoning Ordinance Signatures The undersigned applicant hereby certifies that, to the hest of his or her knowledge and belief, all information supplied with this application is true and accurate: U~..:f'-h,-.f'w,J 61' )'d. '2-Z-7-/Z-~~4 !2-2 7-/2.. Prope y Owner Signature Date AUtho(eCI AgentSigii'a"ff"fe Date Page 1 of 2 APPLICATION FOR ZONING CHANGE Requirements for Consideration The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: 2.1 The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. 2.2 There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. 2.3 There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) 2.4 There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. 2.5 The proposed change is in accordance with the comprehensive plan and sound planning practices. "I I r-, ~~ v-o 1'\oflO._Y"-\-\l'i\C.f\-\-~""""{',~~ ~\ m ~. (3.._...\ \ ~'--'-'-\e_:,r-S o._yr(_ 1 "D ~r-CI'\C\0__.:r LA.,~,.'--' Y~--, ··""\"' .J , , J _ _ ·, .. -" __ ~-.. . . ~s. Sutr\e_ D-t +k \ V' '\A.. '<..S""' 1{\Q., U:.::.i\1\.. '{\1\..Q. ~ L. o 1'1 \ ~ "TE/ 'I v ~' ne... S S . ~ D ) 0 · -~>--a_,_.~-v r <'--"0~ 1 o..~ --e... s ~Ol.._'" e... \o LL>r\ ·--\-0 -..-'I<-S~yG...VD S 1 -, ; \ C\q ~.>--'-\!' , · "' .0 , \) ~·· ~. \;J t_ 'f Ubi.AQ 'S + ~ 2-Dr\\ 1'\0 ~Y\.Q L Y'L· t"' . ~\ 0..LS ~v'-r!....P '-J -.J \.;\J W':'>Z.. \[ {(Qx_s~· Page 2 of 2 APPLICATION FOR zm·~NG CHANGE REZONING STAFF REPORT Case: 12-506 Teresa Byrd, Planner I tbyrd@harnett.org Mark Locklear, Manager of Planning Services mlocklear@harnett.org Phone: (910) 893-7525 Fax: (910) 814-8278 Planning Board: February 4, 2013 County Commissioners: February 18, 2013 Requesting a Rezoning from RA-20M to Commercial Applicant Information Owner of Record: Name: Anderson Creek Volunteer Fire Depart Address: 2980 Ray Road City/State/Zip: Spring Lake, NC 28390 Property Description PIN(s): 0514-06-1043.000 Address/SR No.: SR #1121 Ray Road Township: [gJ (01) Anderson Creek D (02) Averasboro D (OS) Buckhorn D (06) Duke D (07) Grove Applicant: Name: ~S=a~m~e ______________________ ___ Address: City/State/Zip: Acreage: 1.04 Acres D (09) Johnsonville D (10) Lillington D (11) Neill's Creek D (03) Barbecue D (04) Black River D (08) Hectors Creek D (12) Stewart's Creek D (13) Upper Little River Vicinity Map Vicinity Map Page 1 of 8 STAFF REPORT Physical Characteristics Aerial Photograph Services Available Water: ~ Public (Harnett County) 0 Private (Well) 0 Other: Unverified Sewer: ~ Public (Harnett County) 0 Private (Septic Tank) 0 Other: unverified Zoning District Compatibility Zoning Map Page 2 of 8 Site Description: The site contains a vacant building which was the home of the Anderson Creek Volunteer Fire Department and a vacant storage building. Surrounding Land Uses: consist of vacant land, single family dwellings, apartments1 Cooper's Creek Subdivision, Overhills Elementary/ Middle and High Schools. Anderson Creek Plaza as well as other small businesses is in close proximity to the subject property. Transportation: Annual Daily Traffic Count: 11 1 000 Trips per day Site Distances: Good The following is a summary list of general uses, for actual to the CURRENT REQUESTED RA-20M COMM Parks & Rec X Natural Preserves X Bona Fide Farms X Sin_gJe Family_ X Manufactured Homes, Design Regulated Manufactured Homes X Multi~Famijy Institutional X Commercial Services X Retail X Wholesale Industrial Manufacturing STAFF REPORT Land Use Classification Com Future Land Use Map Parks & Rec Natural Preserves Bona Fide Farms Single Family Manufactured Homes, Design Regulated Manufactured Homes Multi-Family Institutional Commercial Services Retail Wholesale Industrial Manufacturing ZONING COMM X X X LAND USE RDN X X X X X X X Additional Information As required for all zoning changes, within a five mile radius of Fort Bragg, RLUAC (Regional Land Use Advisory Commission) was contacted and had no issues with this rezoning. Evaluation ~Yes D No ~Yes ~Yes D No ~Yes Page 3 of 8 The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The requested zoning district is compatible with surrounding land uses and should have no unreasonable impact on the adjacent property owners or the surrounding community. The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The existing Land Use Classification for this site is a Rural Development Node. This use is intended to promote the development of business and institutional uses with a neighborhood setting and also may include small lot residential and multi- family development. The proposed Commercial Zoning is compatible with the existing land use classification. · The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to commercial would maintain the public health, safety and general welfare due to the other commercial uses in the area. The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness REASONING: This site is not adjacent to any existing commercial zoning and therefore, it should be evaluated for a small scale rezoning request. STAFF REPORT Suggested Statement-of-Consistency (Staff concludes that ... ) The requested rezoning to Commercial is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community and will enhance the public health, safety, and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning request be APPROVED. Site Photographs Subject Property Ray Road Ray Road (opposite direction) Page 4 of 8 STAFF REPORT Adjacent Property Adjacent Property Surrounding Property Surrounding Property Page 5 of 8 STAFF REPORT Surrounding Property Surrounding Property Attachments ~ Original Rezoning Application ~ Justification Statement Page 6 of 8 Surrounding Property Surrounding Property STAFF REPORT Standards of Review and Worksheet SMALL SCALE REZONING Small scale zoning is permissible in North Carolina if it is reasonable. The courts have set out the following four factors to be used in a case-by-case analysis to determine if a particular zoning is reasonable. RESONABLENESS FINDINGS OF FACT D Yes D No A. SIZE OF THE TRACT The overall size of the tract of land proposed for rezoning is reasonable when compared to the size of the zoning district in which the subject property is located. 0 Yes 0 No B. COMPATIBILITY WITH A COMPREHENSIVE PLAN The proposed rezoning is consistent with any comprehensive plan, plan or elements thereof. D Yes D No C. IMPACT The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. D Yes D No D. COMPARISON OF USES The allowed uses within the proposed zoning district are similar or comparable to uses permitted as currently zoned. It is at the discretion of the Board to carefully analyze the above criteria to determine if the proposed zoning change would be considered reasonable. 0 GRANTING A SMALL SCALE REZONING Motion to grant the small scale rezoning upon finding that the request is reasonable considering one or more of the above findings of fact A-D being found in the affirmative 0 DENYING A SMALL SCALE REZONING Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: D The size of the tract D Incompatibility with the comprehensive plan 0 Impact to surrounding community and immediate neighbors 0 Proposes uses are extremely dissimilar to those currently permitted STANDARDS OF REVIEW The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: DYes D No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. D Yes D No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. 0 Yes D No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) DYes D No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. 0 Yes D No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. Page 7 of 8 STAFF REPORT 0 GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above findings of fact A-E being found in the affirmative and that the rezoning advances the public interest. 0 DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: 0 The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. D There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. 0 There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) D There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. D The proposed change is not in accordance with the comprehensive plan and sound planning practices. D The proposed change was not found to be reasonable for a small scale rezoning Page 8 of 8 STAFF REPORT . · NCDVA:z~:.O~;·: :k Rev. Dec. 2007 .. • '~ ~·.'1-:-"'"'-~--""rc ,.,, (J) ...... ro 0 Name Total'· ;;~·-,-~~~~ T; ; ; ; - : ~ Correspon d e n c e Out .! ! . Il l . ( ) '·- ' ' ro (1 ) E t : 0 I Q) c .r : : . -Q) ,_ 0. . ({) ::::::: Q) (1 ) Q) ·;:: .£ : X s .. . . . . . . Q) ~ 0 1 - 293 37 74 57 8 293 37 ' 74 57 8 t: ; : : : · :: : · , .. :N ~ a l f l ,C A ' R Q U N A : D I V I S I O N OF VE T E R A N S AF F A I R S • '" ' r ~· ~ "' AC T I V I T I E S RE P O R T I N G FO R M l \ , 4 . . _ _ . J l . , . _ , I Re q u e s t f o r Se r v i c e ' (T e l e p h o n e an d In - P e r s o n ) Wr i t t e n Ac t i o n Ta k e n (c l a i m s & de v e l o p m e n t ) In - P e r s o n ( J ) Q) 2 Q) E en '+ = E ' 0 c Q) c ... . _ 2 c i= cu 0 c Q) " 0 LL Q) c 0 c 0 co c ,_ '( i j 0 cu - ID . Q) , Q ) " 0 <D - c c 'i i i " 0 ' + - ro en ( ) E 0 ., . . - 0 en ... . . .£ : 0 Q) c c en c :: : J ro D. . """ c ~ .. . . . . . ~ z 0. . Q) ro o. . c 0 0 0 ,_ Q) 0 0 co Q) LL ~ E Qi en I en 0. . I c . c Q) ... . _ :; : : : ; c D. . 3 ., . . - o en E ro ro en 0 ro -.: : : : > D. . c en -c en N · - ... . _ ro 0 c: r n ro ro '" 0 Q) :: : l Q) ro ro -5 ... . . . ro t - c 0 ' 0 I 0 . . I ( l l _ 0 Q) c il l LL \ . p - Q) -; : : : Q) aJ ~ Q) ... . _ 0 0 0 ro . c en ' + = 0 .. . . . . . '" 0 E Q) a: " 0 t w Q) ... . . ~ .. c 0 0 . . .. . . . . " 0 : : : J . C 0 . . Q) Q) en :: J Q) 0 ... . . . . 5: C ' ) _ 0 0 . . Q) ~ > " 0 0 Q) 0 L · c 0 ( 9 5 ~ 0 ~ 0 0 0 < ( > w W ( f ) 0 ~ z O. . . . o ~ 19 60 96 17 7 5 74 52 40 9 2 7 10 5 6 5 17 3 65 ~ - - / p v _ (_ , . ~. ; . - - t - - ~ .. . . ., . . . Er i c Tr u e s d a l e Ha r n e t t Co u n t y Ve t e r a n s Of f i c e r ~ 2~ b~ w~ k-- ~ lr - n . f rt- 1-d t; " j Lr ?A ~Vt ' e ev , ~ 19 . · 60 96 17 7 5 74 52 40 9 2 7 10 5 6 5 17 3 65 -- - - - - _. . . . _ Board Meeting Agenda Item · A- MEETING DATE: February 18,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Grant and MOA with NC Department of Public Safety REQUESTED BY: Sheriffs Office REQUEST: The Sheriff's Office request permission to accept a grant and to enter into a Memorandum of Understanding with the NC Department of Public Safety/NC Highway Patrol. The purpose of the grant and MOA is to allow the NC Highway Patrol to make improvements on the Cokesbury Radio Transmission Tower. We have an agreement with the state that allows them to mount equipment at the site. The state conducted a structual study of the tower that indicates that the tower needs improvements. The this grant and MOA will allow the NC Highway Patrol to make those needed inprovements to the tower at no additional cost to the County of Harnett. COUNTY MANAGER'S RECOMMENDATION: C:\Users\grncneill\Desktop\Agenda Grant and MOA reference to Cokes bury Tower Inprovernents.doc 1 of 1 Page MOA#: 1204 Tax#: 56-6000306 MOA Amount: $31,860 CFDA #: 97.067 Grant# 2010-SS-T0-0075 MEMORANDUM OF UNDERSTANDING/AGREEMENT BETWEEN THE STATE OF NORTH CAROLINA, DEPARTMENT OF PUBLIC SAFETY, NORTH CAROLINA EMERGENCY MANAGEMENT THE N.C. HIGHWAY PATROL AND HARNETT COUNTY REGARDING STATE USE OF HOMELAND SECURITY GRANT FUNDING ON BEHALF OF HARNETT COUNTY I. PARTIES. The parties to this Memorandum ofUnderstanding/Agreement (hereinafter referred to as "MOA" or "Agreement") are the State ofNorth Carolina, Department of Public Safety, North Carolina Emergency Management and the N.C. Highway Patrol and Harnett County. II. AUTHORITY. This Agreement is authorized under the provisions of: 1) Public Law 11-83, The Consolidated Appropriations Act of 201 0; 2) Public Law 110-53, The 9111 Commission Act of2007; 3) Public Law 107-56, (6 U.S.C. § 101 et seq.), the USA Patriot Act of 2001; 4) Public Law 107-296, the Homeland Security Act of 2002; 5) Public Law 109-295, The Post-Katrina Emergency Management Reform Act of2006, 6 U.S.C. 752(c); 6) the implementing recommendations or regulations of each Act or Law, if any; 7) the U.S. Department of Homeland Security, Office of Domestic Preparedness,FY2010 Homeland Security Grant Program Guidance (HSGP) and Application Kit available at: http://www.fema.gov/pdf/government/grant/201 O/fy1 0 _ hsgp_kit.pdf; 8) applicable Grants Programs Directorate (GPD) Information Bulletins available at: http://www.fema.gov/government/grant/bulletins/index.shtm;; and 9) the N.C. Emergency Management Act, Chapter 166A ofthe North Carolina General Statutes. III. PURPOSE. The purpose of this Agreement is to establish responsibilities and procedures to implement the terms of the U.S. Department of Homeland Security (DHS) FY 2010 Homeland Security Grant Program (HSGP). A copy ofthe complete federal grant instructions is available at: http://www.fema.gov/pdf/governmentlgrant/2010/fy10_hsgp_kit.pdf. Page 1 of 10 This Agreement is to set forth terms by which the State ofNorth Carolina, Department of Public Safety, North Carolina Emergency Management (Grantee), shall provide FY 2010 Homeland Security Grant Funding to the N.C. Highway Patrol (NCSHP) to expend on behalf of Harnett County (NCSHP) to purchase and construct infrastructure for the Voice Interoperability Plan for Emergency Responders (VIPER) that will enable NCSHP to prevent, protect against, respond to, mitigate, and recover from potential acts of terrorism and other hazardous or catastrophic events. IV. BACKGROUND. The Department of Homeland Security (DHS), through the Federal Emergency Management Agency (FEMA) Grants Program Directorate, in accordance with the authorities listed herein, created the FY20 1 0 Homeland Security Grant Program. This program was established to implement objectives addressed in a series ofpost-9111 laws, strategy documents, plans, and presidential policy directives, including Presidential Policy Directive-S (PPD-8) and the National Preparedness Goal (NPG), copies of which are available at: http://www.fema.gov/prepared/ppd8.shtm. The Grantee and NCSHP enter into an arrangement by which the Grantee will provide Federal reimbursement funding to the NCSHP for the purchase of and construct infrastructure for the Voice Interoperability Plan for Emergency Responders. V. RESPONSIBILITIES. a. The State ofNorth Carolina, Department of Public Safety, North Carolina Emergency Management shall: (1) Provide reimbursement to the NCSHP for the cost to purchase and construct infrastructure for the Voice Interoperability Plan for Emergency Responders (VIPER), as described in Attachment 1. (2) Conduct periodic monitoring visits to the NCSHP to maintain grant compliance. (3) The performance period for the award to the State of North Carolina, Department of Public Safety, North Carolina Emergency Management, ends on July 31, 2013. Funds allocated for the procurement of equipment must be encumbered and invoices dated on or prior to July 31, 2013. b. The N.C. Highway Patrol shall: (l)Expend FY 2010 Homeland Security Grant Program funds in accordance with the applicable FY 2010 Homeland Security Grant Program (HSGP), the Grant Application Package, and the Grant A ward and Special Conditions documents, incorporated by reference herein, ofthis MOA for the purchase of to purchase and construct infrastructure for the Voice Interoperability Plan for Emergency Responders (VIPER) and the enhancement of all hazard preparedness. Page 2 of 10 (2)Utilize State ofNorth Carolina and/or local procurement policies and procedures for the procurement of the VIPER equipment, and conform to applicable State and Federal law and the standards identified in the Procurement Standards Sections of 44 Code of Federal Regulations (CPR) Part 13 and 2 CPR Part 215. NCSHP must follow procurement procedures and policies as outlined in the applicable FY 201 0 Homeland Security Grant Program (HSGP) and the USDHS Financial Management Guide. NCSHP shall comply with all applicable laws, regulations and program guidance. NCSHP must comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit requirements. Administrative and procurement practices must conform to applicable federal requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listed below, codified in the following guidance: 44 CFR Part 13; 2 CPR 215; 2 CFR Parts 225, 220, and 230 (formerly OMB Circulars A-87, A21 and A-122); Federal Acquisition Regulations (FAR), Part 31.2; and OMB Circular A-133 "Audits of States, Local Governments, and Non-Profit Organizations"; 28 CFR Part 23 "Criminal Intelligence Systems Operating Policies"; 49 CFR Part 1520 "Sensitive Security Information"; Public Law 107-296, The Critical Infrastructure Act of 2002; Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000 et. seq.; Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et. seq; Section 504 ofthe Rehabilitation Act of 1973, as amended, 29 U.S.C. 794; The Age Discrimination Act of 1975, as amended, 20 U.S.C. 6101 et. seq.; Certifications and Assurances regarding Lobbying 31 U.S.C. 1352, Drug- Free Workplace Act, as amended, 41 U.S.C. 701 et. seq. and Certification Regarding Drug-Free Workplace Requirements, Debarment and Suspension Executive Orders 12549 and 12689 and 44 CPR Part 17 and Certification Regarding Debarment, Suspension and Other Responsibility Matters; Assurances as listed in SF 424B and SF 424D; and Grant Award and Special Conditions documents. (3) Submit invoice(s) requesting reimbursement for item(s) received to the NCEM Homeland Security grants manager. Grantee will reimburse NCSHP for eligible costs as outlined in the applicable USDHS Program Guidelines and Application Kits. NCSHP must take possession of all purchased equipment and receive any grant-eligible service prior to seeking reimbursement from the grantee. ( 4) Complete the procurement ( s) process not later than July 31, 20 13. (5) Provide quarterly progress reports to the NCEM Homeland Security grants manager as described in Attachment 2 by the following dates: 15 January, 15 April, 15 July, and 15 October. (6) Provide inventory list at project completion phase to the Homeland Security grants manager listing all equipment purchased through the grant. Page 3 of 10 (7) Comply with the applicable federal statutes, regulations, policies, guidelines and requirements, reporting requirements and certifications as outlined in the applicable 2010 Homeland Security Grant Program (HSGP) the USDHS Financial Management Guide (8) Maintain grant management filing system as required in Attachment 3. (9) Retain all original records pertinent to this MOA for a period of five years following the date of the closure of the grant award, or audit if required, or longer where required by law. However, if litigation, claim or audit has been initiated prior to the expiration of the five-year period and extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. (1 0) Comply with current federal suspension and debarment regulations pursuant to OMB Circular A-133 which states in pertinent part that "[ e ]ffective November 26, 2003, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended or debarred or otherwise excluded. NCSHP shall be responsible to ensure that it has checked the federal Excluded Parties List System (EPLS) to verify that contractors or sub-recipients have not been suspended or debarred from doing business with the federal government." (11) Ensure that FY 2010 HSGP funds are not used to support the hiring of any personnel for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities. (12) Non-supplanting Requirement. Federal grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. (13) All materials publicizing or resulting from award activities shall contain this acknowledgement: "This project was supported by a Federal award from the US. Department of Homeland Security, Office ofGrants and Training and the North Carolina Department of Public Safety, North Carolina Emergency Management." Use of the federal program logo must be approved by DHS. Printed as a legend, either below or beside the logo shall be the words "100 percent Funded by US. Department of Homeland Security. " (14) NCSHP shall order, receive, inspect, and stage the equipment and supplies. The purchase or acquisition of any additional materials, equipment, accessories or supplies beyond those identified in this MOA shall be the sole responsibility ofNCSHP and shall not be reimbursed under this MOA. NCSHP shall prominently mark any equipment purchased with grant funding as follows: "Purchased with funds provided by the US Department of Homeland Security." Page 4 of 10 (15) NCSHP shall maintain exclusive custody, care and control of the VIPER equipment and shall have sole decision-making authority as to its maintenance, operation and use. (16) NCSHP shall have sole responsibility for the maintenance, insurance, upkeep, and replacement of the VIPER infrastructure equipment procured pursuant to this Agreement. (17) NCSHP shall maintain an effective property management system that complies with the following requirements. Equipment is defined as tangible, non-expendable property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. NCSHP may have property management guidelines that are more restrictive, requiring a unit of equipment with a value of less than $5,000 to be inventoried; if so, such equipment purchased under this award allocation shall be included in the reports submitted to Grantee. a) Grantee and NCSHP shall take a physical inventory of the equipment. The NCSHP Grant Summary, the VIPER Site document, IR Site document, Microwave document, Radio Distribution document, Equipment Inventory Report, Cost Reports with backup documentation, Certificate of Title, Site Visit Report and any other NCSHP reports or inventory reports that include information regarding the grant, vendor, invoice number, cost per item, number of items, description, location, condition and identification number may be used to meet this requirement NCSHP must provide Quarterly Progress Reports until all funds are expended. b) NCSHP must ensure adequate safeguards to prevent loss, damage or theft. NCSHP shall be responsible for replacing or repairing equipment which is willfully or negligently lost, stolen, damaged, or destroyed. Any loss, damage or theft of the property must be investigated and fully documented, and made part of the official project records. c) NCSHP must ensure adequate maintenance procedures exist to keep the equipment in good condition. d) Disposition Procedures. NCSHP may dispose of the equipment when the original or replacement equipment acquired under the grant award is no longer needed for the original project or program. Items with a fair market value of less than $5,000 may be retained, transferred or otherwise disposed of with prior approval of Grantee and in accordance with applicable program requirements. Items with a current per unit standard federal or fair market value in excess of$5,000 may be retained, transferred or otherwise disposed of with prior Grantee approval in accordance with disposition requirements in 44 C.F .R. Part 13. NCSHP must provide documentation that includes the method used to determine current fair market value. Page 5 of 10 (18) No indirect or administrative costs will be charged to this allocation award. c. Harnett County (NCSHP) agrees that: (I) The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any training or exercise beyond that identified in this MOA shall be the sole responsibility ofNCSHP and shall not be reimbursed under this MOA. (2) NCSHP shall have exclusive custody, care and control of the VIPER equipment and shall have sole decision-making authority as to its maintenance, operation and use. NCSHP's decision-making authority shall include, but is not limited to, the authority to approve any and all modifications, additions, deletions, or right of access related to the VIPER site. VI. FUNDING AND COMPENSATION. Grantee will reimburse NCSHP for the actual eligible costs incurred for the subject of this grant, not to exceed Thirty-one Thousand, Eight Hundred-Sixty Dollars ($31,860). Funds will be provided by the State ofNorth Carolina, Department of Public Safety, and North Carolina Emergency Management. The allocation of funds will be from the USDHS FY 2010 Homeland Security Grant Program. All terms and conditions ofthis MOA are dependent upon and subject to the allocation of funds from DHS, FEMA and Grantee for the purposes set forth and the MOA shall automatically terminate if funds cease to be available. Allowable costs shall be determined in accordance with the applicable U.S. Department of Homeland Security Program Guidelines, which include, but may not be limited to, the FY 2010 Homeland Security Grant Program (HSGP) Guidelines and Application Kit, incorporated by reference herein, and available at: http://www.fema.gov/pdf/governmentlgrant/2010/fylO_hsgp_kit.pdf, 44 C.F.R. Part 13, 2 CFR Parts 215, 220, and 230, Federal Acquisition Regulations (FAR) Part 31.2, OMB Circulars A-21, A-87, A-122 and A-133 and the U.S. DHS Financial Management Guide available at http://www.dhs.gov/xlibrary/assets/Grants FinancialManagementGuide.pdf. Allowable costs are also subject to the approval of the State Administrative Agent for the State ofNorth Carolina, the Secretary ofthe Department of Public Safety. VII. WARRANTY. NCSHP shall hold Grantee and NCSHP harmless for any liability and personal injury that may occur from or in connection with the performance of this MOA to the extent permitted by the North Carolina Tort Claims Act. The parties agree that this Limitation of Liability shall not be construed as a waiver of sovereign immunity by either party. This Agreement does not give any person or entity other than the parties hereto any legal or equitable claim, right or remedy. This Agreement is intended for the sole and exclusive benefit of the parties hereto. This Agreement is not made for the benefit of any third person or persons. No third party may enforce any part of this Agreement or shall have any rights hereunder. This Agreement does not Page 6 of 10 create, and shall not be construed as creating, any rights enforceable by any person not a party to this Agreement. VIII. PROPERTY. All property furnished under this agreement shall become the property of the NCSHP. The NCSHP shall be responsible for the custody and care of any property furnished for use in connection with the performance of this agreement. Grantee will not be held responsible for any equipment purchased by NCSHP. IX. COMMUNICATIONS AND POINTS OF CONTACT To provide consistent and effective communication between Harnett County and the Department of Public Safety, North Carolina Emergency Management, each party shall appoint a Principal Representative(s) to serve as its central point of contact responsible for coordinating and implementing this MOA. Grantee contacts shall be Mr. H. Douglas Hoell, Jr., Director; Michael Daniska, Deputy Chief, Planning and Homeland Security Section and Patty Moyer, Grants Manager. The NCSHP signatory shall be Robert V. West, Captain, N.C. Highway Patrol and Linda Worth, Harnett County. The point of contact shall be Robert V. West, Captain, N.C. Highway Patrol and Linda Worth, Harnett County. All confidential information of either party disclosed to the other party in connection with the services provided hereunder will be treated by the receiving party as confidential and restricted in its use to only those uses contemplated by the terms of this MOA. Any information to be treated as confidential must be clearly marked as confidential prior to transmittal to the other party. Neither party shall disclose to third parties, the other party's confidential information without written authorization to do so from the other party. Specifically excluded from such confidential treatment shall be information that: (i) as of the date of disclosure and/or delivery, is already known to the party receiving such information; (ii) is or becomes part of the public domain through no fault of the receiving party; (iii) is lawfully disclosed to the receiving party by a third party who is not obligated to retain such information in confidence; or (iv) is independently developed at the receiving party by someone not privy to the confidential information. In accordance with the FY 201 0 Homeland Security Grant Program (HSGP) "FEMA recognizes that much of the information submitted in the course of applying for funding under this program, or provided in the course of its grant management activities, may be considered law enforcement sensitive or otherwise important to national security interests. While this information under Federal control is subject to requests made pursuant to the Freedom of Information Act (FOIA), 5 U.S.C. §552 et. seq., all determinations concerning the release of information of this nature are made on a case-by-case basis by the FEMA FOIA Office. The Grantee and NCOI should be familiar with the regulations governing Sensitive Security Information ( 49 CFR Part 1520), as it may provide additional protection to certain classes ofhomeland security information." X. SUBCONTRACTING. If the NCSHP subcontracts any or all purchases required under this Agreement, NCSHP agrees to include in the subcontract that the subcontractor is bound by the terms and conditions of this MOA. NCSHP agrees to include in the subcontract that the subcontractor shall hold Grantee harmless against all claims of whatever nature arising out ofthe subcontractor's performance of work under this MOA. IfNCSHP subcontracts, a copy of the executed subcontract Page 7 of 10 agreement must be forwarded to the North Carolina Emergency Management. Contractual arrangement shall in no way relieve NCSHP of its responsibilities to ensure that all funds issued pursuant to this grant be administered in accordance with all state and federal requirements. NCSHP is bound by the terms, conditions and restrictions ofthe applicable USDHS Program Guidelines and Funding Opportunity Announcement referenced herein. XI. SITUS. This Agreement shall be governed by the laws of North Carolina, and venue for any disputed matters or claims shall be in the Superior Court of Wake County, North Carolina. XII. ANTITRUST LAWS. This Agreement is entered into in compliance with all State and Federal antitrust laws. XIII. COMPLIANCE WITH THE LAW. NCSHP shall be wholly responsible for the purchases to be made under this MOA and for the supervision of its employees and assistants. NCSHP shall be responsible for compliance with all laws, ordinances, codes, rules, regulations, licensing requirements and other regulatory matters that are applicable to the conduct of its business and purchase requirements performed under this MOA, including those of federal requirements and State and local agencies having appropriate jurisdiction and found in the FY 201 0 Homeland Security Grant Program (HSGP). XIV. OTHER PROVISIONS/SEVERABILITY. Nothing in this Agreement is intended to conflict with current laws or regulations of the State ofNorth Carolina, Department of Public Safety or the N.C. Highway Patrol or Harnett County. If any term of this Agreement is found by any court or other legal authority, or is agreed by the parties to be in conflict with any law or regulation governing its subject, the conflicting term shall be considered null and void. The remaining terms and conditions of this Agreement shall remain ih full force and effect. XV. ENTIRE AGREEMENT. This Agreement and any exhibits and amendments annexed hereto and any documents incorporated specifically by reference represent the entire agreement between the parties and supersede all prior oral and written statements or agreements. XVI. MODIFICATION. Modifications of this agreement must be in writing and upon approval of both parties except as modified by official USDHS Federal Grant AdJustment Notice (GAN). XVII. TERMINATION. The terms ofthis agreement, as modified with the consent of all parties, will remain in effect until July 31, 2013. Either party may terminate this Agreement upon thirty (30) days advance written notice to the other party. Upon approval by USDHS, FEMA and the issuance of the Grant Adjustment Notice, if this MOA is extended, the termination date for the extension will be the date listed in the applicable USDHS Grant Adjustment Notice, incorporated by reference herein, or as established by the State Administrative Agency, whichever is sooner. Page 8 of 10 If NCSHP materially fails to comply with the terms of the award and DHS or Grantee suspends or tenninates the grant award in accordance with 44 C.F.R., the applicable FY 2010 Homeland Security Grant Program (HSGP) Guidelines and Application Kit and other applicable authorities, incorporated by reference herein, NCSHP shall reimburse the North Carolina Emergency Management for said property. XVIII. EXECUTION AND EFFECTIVE DATE. This Agreement will become binding upon execution of all parties to the Agreement. The terms of this Agreement will become effective on November 10, 2010. The last signature shall be that of Mr. Kieran J. Shanahan, Secretary, North Carolina Department ofPublic Safety. XIX. TERM OF THIS AGREEl\ffiNT. This Agreement shall be in effect from November 10, 2010 to July 31, 2013. Page 9 of 10 IN WITNESS WHEREOF, the parties have each executed this Agreement and the parties agree that this Agreement wiD be effective as of November 10, 2010. N.C. DEPARTMENT OF PUBLIC SAFETY BY:. _______________________ ___ MICHAEL A. SPRAYBERRY, INTERIM DIRECTOR NORm CAROLINA EMERGENCY MANAGEMENT BY: ________________________ _ ROBERT V. WEST, CAPTAIN NORTH CAROLINA STATE HIGHWAY PATROL APPROVED AS TO PROCEDURES: BY: ___________________________ _ MARVIN L. MERVIN, CONTROLLER DEPARTMENT OF PUBLIC SAFETY BY:~~/L---- WILLlAM POLK, SPECIAL COUNSEL REVIEWED FOR THE DEPARTMENT OF PUBLIC SAFETY; BY WILLIAM POLK, DPS SPECIAL COU~SEL, TO FULFILL THE PURPOSES OF THE US DEPARTMENT OF HOMELAND SECURITY GRANT PROGRAM~ BY• &~rJ:J/ll~wkr KIERAN J, SHA N SECRETARY DEPARTMENT OF PUBLIC SAFETY HARNETT COUNTY BY: ______________________ _ MAJOR GARY McNEILL HARNETT COUNTY, NC BY: ____________________ _ [LOCAL GOVT OFFICIAL NAME, TITLE] :J~ .:::baY le.~3 ,Ir-\\-ev-i~'"' ~4--f [\h~v VT OFFICIAL NAME, TITLE] ~~ tJ S:::t-l, \-\av~-~et+C.~ \ivJ..cl.i'k'e. Qkec.:.h-,v THIS INSTRUMENT HAS BEEN PREAUDITED IN THE MANNER REQUIRED BYTHELOCALGOVERNMENTBUDGET AND F ISC.A,L CONTROL ACT . 13~ THIS MOA WAS PREVIOUSLY APPROVED AS TO FORM BY THE NORTH CAROLINA DEPARTMENT OF JUSTICE FOR THE FY2010 HOMELAND SECURITY GRANT PROGRAM ONLY AND IS SUBJECT TO EXECUTION BY KIERAN J, SHANANHAN, SECRETARY OF THE DEPARTMENT OF PUBLIC SAFETY. THIS MOU/MOA SHOULD NOT BE USED FOR OTHER MOUs/MOAs FOR THE STATE HOMELAND SECURITY GRANT PROGRAM FOR OTHER FISCAL YEARS. Page 10 of 10 PR O J E C T S U M M A R Y - FY 2 0 1 0 Fu n d i n g NO T E : Ye l l o w bl o c k s co n t a i n dr o p - d o w n li s t s . Gr e e n bl o c k s ar e bl a n k s to be fi l l e d in , as ap p r o p r i a t e . Ap p l i c a n t Fu n d s Aw a r d e d Pr o j e c t De s c r i p t i o n Pl a n n e d Ex p e n d i t u r e s Eq u i p m e n t Ex e r c i s e Pl a n n i n g Tr a i n i n g To t a l [N c - s T c r t e R I Q h w a x l ' a t r o r - VI P E R 1 I $3 1 ,8 6 6 J > O 1 To w e r up g r a d e s to to w e r s in Ha r n e t t C o u n t y $3 1 , 8 6 0 . 0 0 $0 . 0 0 $0 . 0 0 $0 . 0 0 $3 1 , 8 6 0 . 0 0 Di f f e r e n c e be t w e e n Fu n d s Aw a r d e d & Pl a n n e d Ex p e n d i t u r e s (s h o u l d be $0 ) $0.00 EQ U I P M E N T RE Q U E S T TO T A L PL A N N E D EQ U I P M E N T EX P E N D I T U R E S $ 31,860.00 Ex t e n d e d Shipping/ Eq u i p m e n t De s c r i p t i o n & Pr i m a r y Us e R K B # # i t e m s It e m Co s t C o s t Ta x Handling Total To w e r Up g r a d e s in Ha r n e t t Co u n t y 1 $ 31 , 8 6 0 . 0 0 $ 31 , 8 6 0 . 0 0 $ - $ -$ 31,860.00 $ - $ - $ - $ ~ $ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ $ - $ - $ - $ -$ Qu a r t e r (l i s t da t e s ) : Ac t i v i t i e s 1. Eq u i p m e n t FY l O Qt r l y R p t - At t a c h m e n t 2. d o c QU A R T E R L Y P R O G R E S S R E P O R T Su b g r a n t e e : Ha r n e t t Co u n t y FY l O S H S P - MO A #2 0 1 0 .. SS - T 0 - 0 0 7 5 - 1 2 0 4 Fu n d s Ex p e n d e d Pr i o r Quarters: Gr a n t Aw a r d : $3 1 , 8 6 0 Fu n d s Ex p e n d e d this Quarter: Me t r i c Cu r r e n t St a t u s Da t e , cu r r e n t st a t u s (e x . Li s t ne e d s id e n t i f i e d , it e m s in ve n d o r ne g o t i a t i o n , pu r c h a s e d , pl a c e d in se r v i c e , et c . ) Attachment 3 Required Sub-Grantee File Documentation Sub-grantee or sub-recipient must meet the financial administration requirements in 44 CFR Part 13 and must maintain a file for each homeland security grant award. The files must be available for review by the North Carolina Division of Emergency Management -Homeland Security Branch Staff for site visits, project closeout and future audits. Sub-grantee or sub-recipient must include appropriate documentation in the file, including but not limited to the following documents: Conditional Grant A ward Memorandum of Agreement/Memorandum of Understanding and Supporting Appendices Quarterly Progress Reports Completed appropriate cost report forms with invoices