012913pr Agenda Package - Part 27) Budget Planning Process
TENTATIVE BUDGET CALENDAR
FISCAL YEAR 2012 - 2013
TASK
1. Completion of budget
document by Budget
Managers and submit to
Finance Office
2. Completion of Schools
Budget
3. Review of Budgets by
the Finance Office
Completion of the Schools
4. Budget
Board of Commissioners
Budget Discussion
DATE TO BE
COMPLETED
2/18/2013
3/4/2013
3/18/2013
3/18/2013
2/25/2013
3/11/2013
3/25/2013
3/18/2013
April
5/6/2013
5/7/2013
6. Submit Manager's Budget
to Board of Commissioners
7. Notify Department/Agency
of Budget Recommendations
Public Hearing
Final Budget Markup/
Markdown
10. Adopt Budget - Tax Levy
11. Notify Special Tax
Districts (Tax Rate)
Group 1
Group 2
Group 3
Group 1
Group 2
Group 3
RESPONSIBLE
PERSON (S)
Finance Office
Gary Pope
County Manager/
Finance Officer
County Manager
Finance Office
6/3/2013 Should be Commisioners
rescheduled to night meeting
6/10/2013 Commisioners
6/17/2013
6/11/2013
Has to be done
by the 15th
Commissioners
County Manager
BUDGET GROUPS
FISCAL YEAR 2013 - 2014
Group 1
General Services Airport/Animal Control Parks & Recreation
Veterans' Affairs Register of Deeds
Board of Elections Soil & Water
Human Resources
Legal Services
Group 2
Economic Development Cooperative Extension
IT/E911 General Services Transportation, CDBG,
Library Workforce Development/Job Link
Planning & Inspections
Group 3
Board of Education Social Services
Public Utilities Tax
Emergency Services Clerk of Court
General Services /Solid Waste /Public Buildings Sheriff
Health /Aging
Harnett County
Departmental Achievements, Goals and Concerns
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Table of Contents
Animal Control Page 3
Board of Elections Page 4
Cooperative Extension Page 6
Economic Development Page 7
Emergency Services Page 10
Finance Page 13
General Services (Garage) Page 14
Harnett Regional Jetport (Airport) Page 15
Health Page 17
Human Resources Page 18
Information Technology Page 19
Legal Page 22
Library Page 24
Parks & Recreation Page 29
Planning Page 31
Public Buildings Page 40
Public Utilities Page 41
Sheriff Page 43
Social Services Page 47
Soil & Water... Page 49
Solid Waste Page 52
Tax Page 53
Transportation Page 54
Veterans Page 55
Workforce Development (Joblink) ....Page 61
Animal Control Department
Highlights of Animal Control Programs, Achievements and Major Projects
2012 Achievements
1. Regain the shelter attendant position, which was eliminated in 2011/2012 budget year.
2. New software was purchased and installed on all shelter computers for monitoring
incoming animal complaints and the number of animals served by the shelter.
3. Fencing was installed to prevent the public from entering the area in which animals are
quarantined for various reasons. The general public must have supervision of shelter
staff to enter the area.
Concerns for 2013
1. Employees earning overtime pay verses accruing compensatory hours.
2. Rabies vaccination for new shelter attendant, who has been hired since October, 2012.
(Health Department has been unable to get the vaccinations)
Changes or Projects in 2013
1. New Director being hired.
2. Possible Spring and Fall Cruelty classes for staff. (Required by State)
3. Spring Rabies Clinic
4. Paint kennel walls where animals are quarantined.
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Board of Elections Department (Page 1)
Highlights of Board of Elections Programs, Achievements and Major Programs
Workplace Improvements
1. Two electronic filing systems for voter registration cards were removed, freeing an
entire room for improved storage and saving about $2,000 annually in maintenance
costs.
2. Office furniture falling into disrepair was replaced for all staff except the Director.
Records Maintenance Improvements
1. All voter registration cards for over 68,000 registered voters were scanned and placed
into locked storage in a Harnett County warehouse. Now that these scanned voter
registration cards are associated with the voter's computer record maintained by the NC
State Board of Elections, we are able to verify information for internal purposes and
respond to public requests for records much more quickly.
2. Following NC State Board of Elections records retention guidelines six years of old paper
ballots and other documents were shredded, clearing sufficient room in our locked
Harnett County warehouse storage to place all voter registration cards, as well as allow
easier entry to the space.
Election Procedure Improvements for 2012 General Election
1. After approval by the NC State Board of Elections and the Department of Justice,
extended early voting hours by two hours on the first two Saturdays at all three early
voting locations to improve service to the public.
2. Encouraged early voting by placing ads on four billboards around the County.
3. As a result of these steps, the number of early votes cast went up from 19,222 in 2008
to 22,352 in 2012, and for the first time over half of the votes cast in this County were
through early voting. This meant short lines and few delays on Election Day throughout
the County.
Top Concerns
1. The three person Board of Elections will be replaced in whole or in part in 2013, due to a
newly elected NC Governor from another party. The current board members each have
years of experience with the election process and have also completed many training
courses given by the NC State Board of Elections. Their replacements will not.
2. Eleven of our twelve chief judges will be replaced in 2013, again due to a newly elected
NC Governor from another party. All will need additional training.
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Board of Elections Department (Page 2)
3. It is likely that a Voter ID law, as well as other elections legislation, will be passed by the
new NC legislature in 2013. Implementation will present a training challenge for chief
judges and poll workers in the 2013 municipal elections.
Major Projects
1. We plan to use laptops rather than paper poll books to check in voters for the 2013
municipal elections, and for all subsequent elections. This will require additional
funding to lease the laptops, as well as training for both staff and poll workers.
2. We plan to reopen a polling place in Buies Creek, and to change the current polling
place for Lillington from the Government Center Commons to the new Lillington
Community Center starting with the 2013 municipal elections. Both steps will require
public hearings as well as approval by the NC State Board of Elections and Department
of Justice.
5
Cooperative Extension Department
Highlights of Cooperation Extension Programs, Achievements and Major
Programs
2012
1. Worked with county and grant resources to secure funding of programs; was able to
refill several positions that were cut in 2011.
2. Maintained our current county and state budgets; no cuts in positions or reduction in
travel.
2013
1. Working with local funding resources: maintaining grant funds from sources such as
United Way and Partnership for the Children. Are we headed in the directions? Are we
in their future?
2. An outdoor multi - purpose facility and property that will provide a means to facilitate
possible livestock shows, horse shows, educational field days, youth development
activities (recreation), fairs or festivals, farmers' market, etc....
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Economic Development Department (Page 1)
Highlights of Economic Development Programs, Achievements and Major
Projects
Client /Project Efforts
1. Top candidate for new distribution center. First contacted 7/18/12. Investment $50
million, 250 to 300 jobs and 100 independent truckers for product movement.
2. Major Project: Pursuit of Project JM, 400 -650 call center jobs, small investment, after six
months effort ended over incentive negotiations.
3. Projects heavily involving or resulting from EDC efforts locating in the Brightwater
Campus currently and in the near future include: CCCC's Health Science Building, Smith
Packett's (Sabre's) Skilled Nursing and Rehab Facility and Universal's Skilled Nursing
facility. Approximately 145 new jobs. Investment unknown at this time.
4. Researched, identified and completed documentation in search of a biomass site. In the
process every feature of the property was analyzed to include infrastructure availability.
This effort resulted in Harnett County's site being selected as the number one site for a
potential biomass project in the RTRP region. Phase II analysis is underway with the NC
Biotechnology Center in partnership with RTRP. Each region identified sites. Lee County
has the number two site.
5. Ten Solar sites were identified. Two companies have or are constructing solar fields.
Approximately $50 million is being invested. No jobs after construction.
6. Extensive work over the year on the development of the Brightwater Campus and Park,
reviewing building plans, conducting meetings with groups and keeping all the
appropriate documents for grantors, future users and others.
7. Conducted searches, contacted owners and identified new sites for rail projects as well
as sites along 1 -95.
8. Provided information, responded to or reviewed 65 potential projects for Harnett
County over the year. Ending the year with 22 prospects, 13 projects and 21 inquiries.
Existing Industry
1. Assisted several existing companies with issues they were having by providing contacts
to include involving the NC Department of Commerce Deputy Secretary and others as
needed.
2. Conducted 17th Annual Harnett County Industry Appreciation Day to include a golf
tournament, dinner and door prizes.
3. Planned quarterly lunch and learns for 2013 starting with one on Foreign Trade Zone #
93 to be held January 315t
7
Economic Development Department (Paget)
Major Marketing Efforts
1. Hosted visits by Department of Commerce representatives as a group and later
individual visits were conducted with Rod Forsythe and Margie Bukowski.
2. Virtual Building for WHIP — worked with architect to design virtual building for WHIP lot
and promote via the web.
3. Used Social media and new web site to promote the County after major cut in marketing
funds.
4. Issued monthly newsletters electronically to nearly 3000 recipients.
Small Business
1. Small Business Seminars co- hosted throughout the year with Triangle South and CCCC .
2. Hosted Rural Center Program for area Bankers to educate them on the "North Carolina
Capital Access Program.
3. Co- hosted with Triangle South & NC Military Business Center a seminar on doing
business with the Defense Department.
4. Assisted eleven entrepreneurs with loan applications. Three loans were given by HFTC
totaling $165,000, a $40,000 loan is waiting to close and a $75,000 loan was turned
down.
Grants
1. Assisted CCCC with application for the New Generations Grant. CCCC was awarded
$100,000 to train 75 young adults and place 40 in jobs.
2. Innovation Grant attempt. Met with representatives from the Health Department,
Harnett County Schools, Campbell University, CCCC, Harnett Health, Cape Fear Valley,
First Choice and others to develop a grant for the citizens of Harnett County related to
improved health care. Unfortunately representatives changed and thus the discussion
changed and though it was a great effort we never got to deciding on the one issue for a
program to be developed that could be put into a grant application. The spirit of
cooperation was great though.
3. Administration of EDA, Golden Leaf and Rural Center Grants for infrastructure projects
in Brightwater.
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Economic Development Department (Page3)
Concerns
1. Partnership of County & EDC with four non - profits — HFTC, Edgerton, Brightwater, and
WHIP
2. Lack of quality buildings throughout the County to lure clients with.
3. WHIP Spec is unfinished and we constantly lose clients (jobs) because they cannot
afford the upfit.
Changes or Projects
1. 2013 thanks to the efforts that have gone before should be a good year for new
investment and job growth in Harnett County.
2. Brightwater Campus and the Park continue to attract a lot of attention. New MOBs,
retail shops, restaurants and a drug store should conclude negations in early 2013.
3. Will continue support of Project Glenwood to a grand opening in 2015 in Harnett
County.
4. Hosting four Lunch & Learns for Industry /Business.
5. Hosting two events for Industry Appreciation this year to better thank all industries.
9
Emergency Services Department (Page 1)
Highlights of Emergency Services Programs, Achievements and Major Projects
Emergency Medical Service
1. Initiated a new cardiac arrest protocol, has increased survival rate. Medic 22 established
utilizing part -time personnel from transport division.
2. Changed the EMS field data reporting system to EMS Charts.
3. Completed Standard Operating Guides for all EMS operations.
4. Implemented new Field Training Officers.
5. We have purchased one new ambulance and four remount ambulances.
6. We have purchased four new heart monitors, which has increased our capabilities.
7. All EMS Staff has been trained in State Medical Assistance Team (SMAT III) operation.
Emergency Medical Service Priorities
1. Current Part time Medic 22 Truck converting to full time unit with 6 additional full time
employees.
2. Research current 24 hour employee benefits earned as compared to 40 hour employees
to include vacation /sick /holiday and petty leave.
Fire Marshal
1. We have completed the transition to Laser Fiche in the Inspection Division.
2. Conducted Health Screenings to include bladder cancer testing of all Fire Investigators.
3. Developed and implemented the Unified Development Ordinance.
4. Completed the merger of Summerville and Bunnlevel Fire Departments into one
department.
5. We have initiated use of the IPAD mobile application for Fire Inspections.
6. Established Fire Evacuation Maps for County buildings and performed drills with County
Employees.
7. Completed ISO inspections for Lillington Fire Department and Angier Fire Department.
Fire Marshal Priorities
1. Revise the current Fire Prevention Ordinance
2. Reevaluate the current inspection fee charges for the municipalities and County
3. Convert part time inspector position to a full time inspector
4. Research current 24 hour employee benefits earned as compared to 40 hour employees
to include vacation /sick /holiday and petty leave
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Emergency Services Department (Page 2)
Emergency Management
1. Conducted Shelter Surveys on all County Schools.
2. Established a working group for Ft. Bragg Emergency Management personnel.
3. Completed Mutual Aid agreements with all nursing homes for use of their facilities
during emergencies.
4. Completed all necessary planning and training for the Harris Nuclear Plant Emergency
Planning Zone activities.
5. Participated in the Domestic Preparedness Region 6 Grant process and received one
automated roadside message board and on 100kw generator and 3 quick disconnect
generator switches.
6. Reviewed and updated all County Emergency Plans: EOP /COOP /Strategic /Mitigation /EM
Ordinance /Resource Manual.
7. Updates of the Schools Code Red plan were completed and the draft of a
comprehensive School EOP was completed.
8. Assigned all County Employees to disaster responsibilities.
9. Assisted in developing emergency plans for Clerk of Courts /Tax /Register of Deeds
Offices.
10. Conducted three exercises to meet EMPG requirements.
11. Met all EMPG requirements and accomplished six optional projects, which provided
additional EMPG Funds for Emergency Management.
1. Multiple new EMPG requirements for 2013: (a) Public Officials Conference (b) New
Plan /SOGs (Special Needs Plan /Emergency Notification SOG /Coastal Shelter SOG).
2. Conduct three exercises during the calendar year. We are entering the Harris FEMA
Evaluated exercise year which will also include the Ingestion Pathway Zone drill. The
following are all of the 2013 Drills that will be planned and conducted in Harnett County
for 2013: (a) Harris Graded Off Scenario Operations (b) Harris Graded EOC exercise (c)
Harris IPZ exercise (d) A regional Search and Rescue Drill planned and conducted in
Harnett County (e) Domestic Preparedness Region 6 Communications Table
Top /Functional Drill.
3. Begin working with local business partners on all issues of Disaster response
concentrating on assistance with commodities during a disaster.
4. Training issues for all Harris related program partners during the first quarter of 2013.
5. Working with Cooperative Extension begin the planning process to build on our Animal
Response Capabilities.
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Emergency Services Department (Page 3)
6. Complete the School Emergency Operations Planning process with school officials. This
is a critical project for 2013.
7. Complete the Department of Homeland Security mandated review and approval process
of all our current plans to include the Emergency Operations Plan.
Emergency Services Priorities
1. Second phase to our building project which includes a warehouse /enclosed garage for
EMS /FM on call vehicles.
2. Addition of a Logistics Officer
3. Set aside funding for future VIPER System (State 800 MHz Radio System)
12
Finance Department
Highlights of Finance Department Programs, Achievements and Major
Achievements
1. Assisted in preparation of the Preliminary Official Statements (POS) and Official
Statements (OS) for the Qualified School Construction Bond (QSCB), and Limited
Obligation Bonds (LOBS) for the new middle school.
2. Prepared and filed application to the Local Government Commission (LGC) for the QSCB
and LOBS.
3. QSCB's were sold at a net interest of .41%
4. Harnett County Bond rating was reviewed and recertified as A3 and A+ for Certificates
of Participation (COPs), A2 and AA- for Issuer Ratings, and A2 and AA- ratings for
Revenue bonds from Moody's and Standard and Poor's respectively.
5. Payroll check stubs went paperless in August 2012.
6. In keeping with the paperless initiative, W -2s will be on -line in January, 2013.
7. For government transparency, the check register and monthly financial reports are on
the County's website.
8. The South Central Wastewater BANS will be sold as GO BONDS.
9. The County is examining the possibility of refinancing Water District GO Bonds for a
potential savings of approximately $5 million or more (depending on the interest rate)
over the lifetime of the issues (yr 2049).
10. Kimberly Honeycutt and Tina Strickland achieved the distinction of passing the North
Carolina Certified Local Government Finance Officers certification examination.
11. Renea Warren -Ford completed the course for New Purchasing Officials.
12. Cathy Ryals, Deanna Barefoot, Letitia Maynor and Renea Warren -Ford completed the
new course introduction to Local Government Finance. This course is now a pre-
requisite for accounting classes at the School of Government.
13. The department assisted in the successful refinancing of the 2002 COP's.
14. Bond Anticipation Notes (BANs) were sold for the South Central Water & Sewer District
($13.2 million).
15. The County received the award for Achievement in Financial Reporting for the 20th year.
16. The County's fund balance increased approximately $2 million.
17. The County received a clean opinion for the FY 2012 audit.
MAJOR NEEDS
1. Updated software for Finance and Human Resources
2. Additional funds for Worker's Compensation Fund
3. Additional funds for Solid Waste Fund
13
General Services (Garage) Department
Highlights of General Services (Garage) Programs, Achievements and Major
Projects
Projects
1. Consider the implementation of an internal service fund.
2. Evaluate the need for improved facilities.
3. Look at cost /benefit of current practices for fuel purchases.
14
Harnett Regional Jetport (Airport) (Page 1)
Highlights of Harnett Regional Jetport Programs, Achievements and Major
Projects
RECENT ACCOMPLISHMENTS:
1. HRJ Leasing, LLC - Completed construction of 9000 sq ft corporate hangar. Hangar
includes office and maintenance work areas. Negotiated lease terminates in 30 years
with first refusal option for HRJ Leasing. Improvements revert to the County of Harnett.
Estimated total cost of construction thus far - $500,000 +.
2. HRJ Leasing, LLC - Is committed to build 12 -bay T- hangar with separate access to taxiway
— negotiated lease was incorporated into corporate hangar lease.
3. FAA approved land swap - For potential land acquisition of Britt Property.
4. Replaced all terminal carpet, replaced all dispatch, lobby and one office furniture.
5. Installed outdoor directory sign - lists businesses at HRJ
6. Painted 100LL tank — covered with epoxy.
7. Sub - Committee met with soaring association representatives — ironed out some issues.
Will continue to meet as needed.
8. CCCC donated a banner to advertise our commitment to community and education;
Campbell is committed to providing banner soon.
CURRENT OPERATIONAL PROBLEMS:
9. Current gates /controllers purchased and installed with federal funds — must keep in
inventory
10. Expended approximately $2500 in repairs over past two FY — should be replaced
11. Received cost estimations for replacement of controllers (2) - $10,000 (not requested this
FY budget)
12. Leases include language that preserve FAA grant assurances / requirements
13. Standardized template for all ground leases and for ALL hangars
14. Standards include reversion of all improvements & expiration of leases at 25,30,35 years
dependent upon development provided by County and /or developer and established
during negotiations
15. Process for lease negotiation is based upon first come first served, request to develop is
forwarded to Airport Committee for recommendation and then presented to Board of
Commissioners for approval /denial
16. Administrator, in conjunction, with Legal Department is ensuring all leases are reviewed
for grant assurances and corrected for compliance.
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Harnett Regional Jetport (Airport) (Page 2)
ANTICIPATED NEEDS /PROBLEMS /OPPORTUNITIES:
1. GCO is inoperative; we've been invited to partner with State and AVCO (aviation firm) to
received upgraded GCO because of proximity to RDU. Don't know savings yet, but
should be a positive result.
2. With current 0 & M budget we should be able to construct storage unit to store tows, et
cetera. Estimated cost $4,500
3. Runway, Taxiway and Apron Rehabilitation this FY 12 -13 & FY 13 -14
Total Cost: Estimated to be approximately $4.6 million
Current Grant Proposed: $4.1 million
Current Budget approved $396,000
*Bid estimated to go out 28 March — hopefully we'll get bids that are lower and will
meet current grant monies. If not, we may have reduced the expected delivery on the
project. State is not sure whether there will be additional funding available and
whether the County could provide the required match. This is still a fluid project until
we get closer to paving season.
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Health Department
Highlights of Health Programs, Achievements and Major Projects
Concerns & Goals
1. My biggest concern is staff turnover and staff recruitment. Since July 2011, I have lost
21 staff members to reduction in force, resignation or retirement. i have had four
applicants to decline offers of employment since November, 2011.
2. My next area of concern is the impending requirement that all medical providers have a
Electronic Medical Record (EMR) System and the cost (upfront and annual) associated
with these systems. An electronic record system is required of all providers. I am trying
to incorporate the State EMR System into our billing system. There will be an annual
cost associated with this project, but should be cheaper than going out and purchasing a
standalone system. There is also a requirement that existing medical records be
scanned into a system. We are currently using contract staff for this. We had a
company give us an estimate for scanning our medical records and it was over $500k.
They estimated that we had over 1 million documents that needed scanned.
17
Human Resources Department
Highlights of Human Resources Programs, Achievements and Major Projects
2012
The Human Resource Department experienced 90% turnover in staff. This also occurred during
open enrollment, which created major confusion keying errors etc. As a department we are in
the process of rebuilding and adding value.
Projects
1. Evaluation of health benefits
2. Rewrite and update of Personnel Ordinance
3. Sexual Harassment training
4. Customer Service training
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Information Technology Department (Page 1)
E911 Addressing
2012 — Projects
1. Pictometry
2. 911 Backup at Emergency Services should be completed by March 2013
3. 911 Backup Center with Johnston County in Clayton should be completed by April 2013
4. 911 Addressing Database revision — converting to GIS - should be completed by April
2013
5. 911 Paging System upgrade — delayed because of 2 tower issues — hopefully this will be
completed in 2013
6. CAD data changed to dispatch EMS by units instead of by station
2013 — Concerns
1. Employee Insurance — Clint Williams stopped going to doctor appointments, so that he
could use the $1000 to pay for his headache medicine, which is now $243 instead of $40
each time.
2013- Projects
1. Start preparing for 911 Hosted Solution
GIS
2012 — Projects
1. After severe budget cuts, 1 Land Records Tech position reinstated.
2. Starting conducting County ArcGIS User Group Meetings — including towns
3. Board of Elections Project - ArcReader applications to allow staff to review district lines,
voter geo- coding to review /determine discrepancies
4. Sheriff Project — Sex Offender Registry — ArcServer web app to assist staff in
determining if address of registering sex offender meets State guidelines with regard to
proximity to children
5. Fire Hydrant Project — ArcServer web app to assist insurance agents in determining if
house is within 1000 feet of fire hydrant for home owner insurance
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Information Technology Department (Page 2)
6. E911 Project — Clean up addresses /roads /ESN /ZipCode and all feature classes for use in
new E911 Database app /Web App /Desktop Toolbar; eliminates the desktop application
that is widely used within the county for address search
7. Sewer Database Update — align data schema in current database with data schema
provided through hydraulic modeling project
8. Economic Development Project — ArcReader application for staff accessing GIS data,
creating maps
9. Pictometry_— received data /held training /roll out to county users
2013 — Concerns
Need for additional web applications:
1. Election Polling Place allows citizens to plug in their address to determine voting
precinct location and provide information on elected officials /districts for their address.
This application could also be configured for student assignment /school locator.
2. Citizen Service Request — allows citizens to submit requests for service in their
community such as water line break /hydrant leak /stray dog /public disturbance /zoning
violation, and more
3. My Government Services — helps residents locate a government facility and obtain
information
4. Parks Finder — help citizens locate a park or recreation facility and obtain information
about recreation activities in their community.
5. Land Use Public Notification — used by planning and zoning officials to notify property
owners and occupants of a formal action being taken.
2013- Projects
1. Will upgrade ArcGIS from 10.0 to 10.1 —this is major software change, expecially on
ArcGIS Servicer side.
Tech Support
2012— Projects
1. Physical server replacements — replaced all physical servers
2. Virtualization of voice servers
3. Continued rollout of time keeping system (Executime)
4. PC replacements (lease)
5. Firewall upgrades
6. Fiber loop project phase 4
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Information Technology Department (Page 3)
7. Migration to latest backup software
8. Assisted with E911 backup center project with Johnston County
9. Assisted with Primary and General Elections
10. ROD software upgrade
11. Electronic Records (specifically in DSS)
2013 — Concerns
Employee insurance and benefits /morale
2013- Projects
1. SAN replacement (data storage)
2. Electronic records county wide (Laserfiche upgrade)
3. Electronic board meetings
4. Open Government
5. New Finance /HR package search
6. Fiber loop project phase 5
7. Core Network switch upgrade
8. Upgrade Operating System version to latest possible
9. Upgrade SQL version to latest possible
Other Departmental Projects:
1. E911 Communications —will need to upgrade 800mhz radio system in the next few years
or switch to State VIPER system. The budget for this could reach $5 million.
2. New Electronic Medical Records in Health Department
3. Continued rollout of NCFAST in DSS
4. New work order system for Public Buildings
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Legal Department (Page 1)
Highlights of Legal Programs, Achievements and Major Projects
Mission Statement
The mission of the Harnett County Legal Services Department is to protect and preserve the
interests of Harnett County Government by providing high quality legal representation to the
County Manager, all departments and divisions under the Board of County Commissioners (with
the exception of the programmatic work of the Department of Social Services) and certain
boards and other officials of Harnett County as directed by the County Manager and the Board
of County Commissioners.
Brief Summary of Services Provided
1. Advise, counsel, and provide legal opinions to the County Manager, all
departments and divisions under the Board and certain boards and other
officials of Harnett County
2. Handle litigation on behalf of or against Harnett County, the Board and other
County officials and employees
3. Prepare contracts, ordinances, resolutions and other legal documents
4. Provide leadership in County departmental affairs and organizational integrity
that is necessary for effective operation of County government
Accomplishments
1. Negotiated, prepared, and /or assisted with several multi - million dollar
infrastructure and allocation projects on behalf of Harnett County Department of
Public Utilities, including the South Central Water and Sewer Project Phases 1B1-
1C2
2. Successfully defended Harnett County regarding employment related matters,
land -use litigation, and contract issues; mediated or negotiated settlement
agreements
3. Successfully prosecuted enforcement cases to remediate problem properties
throughout Harnett County
4. Facilitated and /or assisted with Board of Commissioners policy implementation;
Negotiated, prepared and /or assisted with fiscal and budgetary issues;
negotiated and /or assisted with capital project, state and regional issues
impacting Harnett County, intergovernmental relations, and supported other
Departments in achieving program accomplishments
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Legal Department (Page 2)
5. Conducted or assisted in workshops and training for boards, departments and
divisions
6. Facilitated liability and workers compensation claims by collaborating with
claims management service, departments and divisions
7. Assisted in collections for monies owed to County for services provided
Goals and Objectives
1. Collaborate, pursuant to the direction of the Board of Commissioners, with IT
Department to implement effective ways in which to increase the exchange of
public information and provide transparency and open government while
protecting the legal interests of Harnett County
2. Facilitate, pursuant to the direction of the County Manager and Board of
Commissioners, departmental affairs and organizational integrity that is
necessary for effective operation of County government
3. Review and revision to the extent necessary of key County Ordinances including
but not limited to the Harnett County Animal Control Ordinance, the Harnett
County Noise Ordinance, Harnett County Solid Waste Ordinance, and the
Harnett County Personnel Ordinance
4. Reduce the number of problem properties in violation of Harnett County
Ordinances and North Carolina General Statues through enforcement and
abatement procedures
5. Increase in -house educational programs to help County staff avoid legal pitfalls
before they happen with special emphasis in reducing the County's exposure to
civil liability
Concerns for the Future
Receiving clear direction regarding organizational goals, priorities, and expectations
so that work directives can be appropriately set and accomplished within a
reasonable time given the resources which are currently available
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Library Department (Page 1)
Highlights of Library Programs, Achievements and Major Projects
Year End
1. The Library had a 5% increase in circulation, 14% increase in new borrowers and 17%
increase in door count despite that we were open 14% fewer hours than the previous
year. The library shortened hours in July 2011 due to loss of staff in budget cuts.
% change from last year
New
Borrowers
Hours
Open
Door
Count
Circulation
AC
-20
-9
- 19
Angier
1.5
-27
-27
-25
Coats
-4
-8
- 11
-19
Dunn
4
-3
-6
1
Erwin
21
3
-57
-15
o HCPL library operates under shorten hours in July 2011 due to loss of staff in
budget cuts.
o Angier is normally a strong library. Their stats reflect being closed for several
months with facility issues.
o Coats and Erwin have very low book budgets; no new books no circulation.
2. Due to budget cuts the County no longer operates the Coats Public Library. The Town of
Coats assumed operations Jan 2012.
3. The Harnett continues to move forward in the digital age by introducing a mobile app
for smart phones and mobile website. Patrons are able to keep up with events, news
and use the web catalog. They can log into their account including renewing and
requesting items.
24
Library Department (Page2)
4. Library Director retired July 2012.
a. Item from offsite were taken to the old jail. Staff separated and evaluated the
items. There were a total of 8840 items ranging back as far as 1999. After
approval from the DA items belonging to the municipal libraries were delivered
to them. We are still working on the 2985 items for the Main library.
b. Materials and services have been ordered and paid by personal funds; not going
through the county finance system. Invoices dated as far back as 2010 were
unpaid. Finance and the library worked with vendors to bring all accounts
current and stop standing orders that were placed without a purchase order.
However we still have unexpected items that were on standing order arrive that
we do not have a purchase order for.
5. The State Library of North Carolina evaluated the situation on site and advised that we
clean up the collection, remove clutter, update the long range plan and update policies
and procedures. Staff is working during closed hours for much of this process.
a. We started with removing of clutter, clean out offices and storage spaces.
b. Clean up the collection.
i. The first step is the de- selection of outdated material following standard
library practices. Materials that are worn, damaged, outdated,
duplicated, no longer accurate, and no longer used need to be removed
from the collection. We started with a list of books that were 20 years
old and never been loaned. Moved to 15 years and now in the 10 year
list. We have removed 10,000+ items and still working. Examples of
items added prior to 1992 on grant writing, medical, science or
economics; these subjects need to be current.
ii. The next step will be inventory. Once we are ready for this we will need
to be closed for several days. We cannot check items in or out during this
inventory process.
c. At the Nov 2012 Library Board of Trustees meeting they board voted on and
accepted the Policy as a complete document with all changes discussed during
meetings since 2008. Updating the procedures is still in progress.
d. The library would like to apply for an LSTA grant available to hire a consultant to
do the long range plan. There are zero matching funds for this grant. The
process would start July 2013.
6. New position added: Administrative Assistant. To be filled after the new director is in
place.
25
Library Department (Page3)
Concerns for 2013: Staff & Money
1. Staff: Harnett County Public Library operates below the average of 7.4 FTE per 25,000
population for public libraries in NC. 8.9 employees are needed to be average.
2. The library has one FTE for library systems, web services and computer needs for HCPL,
AC and the municipal libraries. Currently the Data System Specialist (Jackie Frye) has
assumed administrative duties of the Director. IT is covering computer repairs however
this puts an added burden of 120 workstations at 5 locations on the IT department.
3. There is nobody in the library trained as a backup for library systems and Jackie is
basically on call 24/7. The library needs other staff trained on Library Systems however
current workload does not leave time to train staff. The duties of this Data System
Specialist have grown over 25 years and cannot be assumed by one person quickly.
Jackie would like to retire a couple years.
4. Library systems and web - services is a full time position in itself and needs to stay in the
library. Optimum solution would be to increase staff for the IT department and let IT
continue to maintain the workstations. An increase in staff for the IT Department would
be necessary; it would not be fair to dump maintenance of 120 workstations on IT
without an increase in staff.
5. The library collection and work Toad has grown. Example: in 1998 we had one full time
shelver, we still have one full time shelver. However our circulation has grown 50% and
the number of patrons has increased by 76% while staff has only increased 27 %. Plus we
support 6 branch libraries, open more hours, have public access computers, higher door
counts and the nature of library work is more people intensive than before.
26
Library Department (Page4)
Harnett County Public Library
Harnett County Public Library
c ircu lat ion
collect ion
patrons
door unt
programs
audience
staff
1989-1990
84,326
88,981
7,531
_
85,703
525
7,952
8_5
12O11
171,633
117,003
32,514
123,164 -
585
17,605
11_75
Harnett County Public Library
1989-1990
2011
circulation
84,326
171,633
50.87%
collection
88,981
117,003
23.95%
patrons
7,531
32,514
76.84%
door
count
85,703
123,164
30.42%
programs
525
585
10.26%
audience
7,952
17,605
54.83%
staff
8.50
11.75
27.66%
27
Library Department (Page5)
6. Money: The public expects us to maintain the standards of service they have become accustom
to. The last few years we have operated under a supplemented budget. To operate within our
budget we would have to cut services.
Example:
The last few years the Children's Librarian was told she had $8,000- 10,000 for Summer
Reading Program. In reality the budget was $4000, the rest was supplemented off the
books.
Major Changes:
1. Several staff members are close to retirement, one or two plans to retire in the calendar year
2013. There is very little cross training in our department. This will be a major impact.
2. Of the 9 FTE the range of years with the county is 4 -26 and the average is 13 years in their
current position. This is a great deal of tacit knowledge with very little cross training.
28
Parks & Recreation Department (Page 1)
Highlights of Parks & Recreation Department
Achievements & Major Projects —
1. The biggest achievement over the previous year is finally getting Anderson Creek (West)
Park underway. The 204 acres of Phase 1 has been donated to the County and planning
specs are 99% done. Bids are expected to go out in early February.
2. Another achievement has been the generation of revenue for the department.
Although small amounts have been generated; it is an improvement over the $0 that
was generated over just 2 years ago. Revenue has been developed mostly through
facility rentals but also through Anderson Creek Senior Center Programs.
3. One achievement that I am proud of that I am sure is true of all County Departments is
the fact that we are doing more with Tess. Although our staff and budget has been
decreased over the past several years, the Parks and Recreation Department has
continued to see participation numbers rise, revenues increase, more programs offered,
and the parks have not looked better.
Upcoming Concerns
1. The biggest concern has more to do with the standards and expectations of Parks and
Recreation staff. Our staff has high standards of the way we would like our parks to look
and what they have to offer. We have gotten our parks to a good condition and we fear
that without staff or budget we will begin to lose progress that we have made.
2. We are expecting to open another park in the upcoming year which will add tasks to our
already understaffed department. We will need to find some way to increase volunteer
support or increase staffing
3. Another concern is the deterioration of our equipment. We are in need of a new
mower (or replacement of an engine). Our mowers run 6 hours a day in the grass
cutting season and we would not be able to keep up with the maintenance without two
mowers.
29
Parks & Recreation Department (Page 2)
Major Changes or Projects 2013
1. Main project is the construction and opening of Anderson Creek Park from Mar -Oct.
2. Possible land acquisition of American Legion Property off Legion Road and the grant
writing to develop.
3. Lillington Parks and Recreation is hosting a Baseball State Tournament in July that the
County Parks and Recreation Department has been asked to help with. Several games
will be played at Neills Creek Park.
4. The Parks and Recreation Department will begin to develop a Standards and Policies
Manual for the Department and also work on uniting the local parks and recreation
departments through training and discussions.
30
Planning Services Department (Page 1)
Highlights of Planning Department Programs, Achievements and Major Projects
Department Summary
Over the past year and thus far during the current fiscal year, the Planning Services
Department has made substantial progress in each of its three sections Central Penuitting,
Inspections, & Planning. Despite the fact that the department has been short- staffed due to
recent budget cut backs each section was able to accomplish several key large scale projects and
is currently slightly ahead of last year's revenue total through the second quarter.
The following report highlights key accomplishments from each section for 2012 and
also notes future needs, concerns, or initiatives that each section anticipates for 2013. Also
attached you will find our current revenue and permit data for this fiscal year which will provide
specific numerical figures to the report.
Our primary goals are to provide the citizens of Harnett County with exceptional
customer service and insure that development within the county is completed in accordance with
all local, state, & federal regulations. Our department feels that those goals were achieved
during 2012.
Central Permitting (CP) & Community Development (CD) Sections
Accomplishments:
• CD — recently completed 2010 Single Family Rehabilitation Grant — provided housing
rehabilitation for eight (8) Harnett County homes. We have not received final audit but
expended approximately $397,000, averaging $49,625 per home.
® CD- secured $400,000 funding through Scattered Site Housing Grant (SSH) Community
Development Block Grant (CDBG). Upcoming year we will complete total rehabilitation
on six (6) homes including one home that has no indoor plumbing. This home is located
within Lillington, NC.
® CP — Department has NOT seen a decreased amount of traffic as the national media
would suggest. We continue to process a steady amount of applications- and see a
continuing growth toward new SFD /SFA in the coming year.
Concerns:
® CP — Because of renewed emphasis on Open Electronic Records and manning cuts we
suffered in 2010; staff cannot keep pace with prompt processing/scanning of application
information/peiinits and follow up documentation. The downfall is that our records,
which can be accessed through on -line inquiry, are not up to date. Because records are
not up to date, we are sometimes forced to stop processing the minimums, to get permit
issued, to answer record requests.
31
Planning Services Department (Page 2)
Future Projects & Needs:
• CD - Developing a plan to document how much is spent in Harnett County by grant
contractors — materials purchased, taxes paid, et cetera. In this manner — we will be able
to determine how much federal funding immediately impacts Harnett County. We tried
to develop a plan to require /solicit `local' contractors and `local' material providers only
but recent research completed at Institute of Govern states a policy of this sort is not
defensible. But do see a NEED to track monies through local economy.
® CD — We will be applying for 2013 SFR grant monies in January. No match required.
$171,000 available with a potential option of receiving up to $400,000 if successful. At
same time we will apply for Urgent Repair Grant — its service delivery is for emergency
repairs to homes as needed.
Inspections Section
Accomplishments:
• Food Lion warehouse renovation/addition following tornado damage.
• Sansom Church renovation /addition following tornado damage.
® Completion of the Central Harnett Hospital
® Completion of the Good Hope Hospital
® Fresenius Kidney Dialysis in Angier
• Quality Oil /Smoke Shop in Angier
® Erwin Methodist Church Fellowship Hall
• Hwy 87 Carwash/Lube
® Hwy 87 Bojangles
O Hwy 87 CVS
• Anderson Creek Club Daycare Addition
® Storage Units corner of 27 and Ponderosa Road
® Overhills Fire Depai tuient
O Completed Insurance Services Office (ISO) Building Code Effectiveness Grading
Schedule. Improve previous rating from 5 to 4 (10 being worst, 1 best)
Concerns:
® We are in need of new vehicles; currently our newest vehicle has 80 K and our three
oldest over 150 K.
® No longer have completed files scanned into laser fiche due to loss of personnel.
32
Planning Services Department (Page 3)
Future Projects:
• Campbell Baseball addition to bleachers.
• Complete Football stadium and press box.
• New dormitory at Campbell
• Complete CCCC Science Building
• Complete 102 bed nursing home at Brightwater Campus
• Demolition of the Coats School
• New PA School building at Campbell
• New Admin building for the Admissions' Department
Planning Section
Accomplishments:
• Rezoned Brighwater Park to Office & Institutional to help with future development
constraints.
• Completed UDO clean up with minimum text amendments.
• Medical Sciences site plan (Brightwater)
• Harnett Health & Rehab center site plan (Brightwater)
• Campbell University School of Osteopathic Medicine site plan
• Reviewed & approved several site plans along the Hwy corridor.
• Approved Harnett County's first two solar farms.
• Finalized Southwest Area Study (SWAS): CAMPO's comprehensive study of southern
Wake Co. & Northern Harnett Co. that incorporates transportation, land use,
development, and the environment.
• Completed Drafts of a noise ordinance for Harnett County.
• Completed a draft ordinance for discharge of firearms in subdivisions.
• Completed a draft ordinance for solid waste management (pending legal review)
• Sign removal clean up at major intersection within the county.
• Completed a working draft for a new Solid Waste ordinance.
• Completed a working draft for a Discharge of Fireattus ordinance.
Concerns:
• Planning for potential large scale growth along Hwy 421, 210, & 401 in the Lillington
Township.
• The need for an updated land use plan for the county, our current plan is severely
outdated and too general for a county growing as fast as Harnett County.
33
Planning Services Department (Page 4)
Future Projects:
• Campbell University Football Stadium expansion
• Additional commercial projects anticipated for Hwy 87 & Brightwater Industrial Park.
• Proposed growth management strategies for Western Harnett & implementation.
• Adoption & Implementation of new noise ordinance for Harnett County.
Planning Services
Statistical Data
HARNETT COUNTY POPULATION /LABOR SUMMARY:
Harnett County Population = 119,256
Harnett County Population 16 Years and Older (working population) = 89,105 (74.7% of
total population)
Harnett County Population 16 years and Older in Labor Force = 56,789 (63.7% of
working population)
Harnett County Military Population = 3,026 (3.4% of working population)
34
Planning Department (Page 5)
Note: All FY 2012 -2013 totals reflect tallies as of December 2012
CENTRAL PERMITTING FISCAL YEARS 2011/2012 &
2012/2013
Revenue Deposit Totals
Public Utilities
Planning
Inspections
Fire Marshall
E- Health
Recovery
Credit Card
Rec. Fees
$287,225
$74,845.00
$545,021.00
$11,867.00
$120,075.00
$3,440.00
$882.00
$86,500.00
$1,129,855
$205,025.00
$58,297.00
$572,116.00
$6,385.00
$141,575.00
$3,640.00
$940.00
$167,500.00
$1,155,478.00
PermitNaluation Recap (based upon Permit Cash Recap
Report )
Build
Electri
Plumb
Mech
Insulation
Manf Hom
SFD /SFA
130
257
169
211
44
63
117
297
162
242
40
62
Zop
Application Value Totals:
e FY 2011 -2013 (2 Quarters) Totals = $73,882,834.00
O FY 2012 -2013 Totals = $53,058,715.00
35
■
Planning Services Department (Page6)
Inspection Permit Totals:
• FY 2011 -2012 (2 Quarters) Totals = 980
• FY 2012 -2013 Totals = 990
Recreational Fees for Major Subdivisions:
• FY 2011 -2012 (2 Quarters) Totals = $127,000
• FY 2012 -2013 Totals = $167,500.00
Final Major Subdivision Lot Totals:
• FY 2011 -2012 (2 Quarters) Totals = 385
• FY 2012 -2013 Totals = 317
Minor Subdivision Lot Totals:
• FY 2011 -2012 (2 Quarters) Totals = 86
• FY 2012 -2013 Totals = 78
Exempt Subdivision Lot Totals:
• FY 2011 -2012 (2 Quarters) Totals = 116
• FY 2012 -2013 Totals = 111
Zoning Inspection Totals:
• FY 2011- 2012(2 Quarters) Totals = 248
• FY 2012 -2013 Totals = 189
Commercial Site Plan Reviews:
• FY 2011 -2012 (2 Quarters) Totals = 29
• FY 2012 -2013 Totals = 17
Harnett County Real Estate Numbers:
• Existing Homes Sold: 391
• Total Value: $58.7 Million
• Average Price: $150,140
• New Homes Sold: 661
• Total Value: $135.3 Million
• Average Price: $204,834
36
Planning Services Department (Pagel)
Military Housing Units in Harnett County:
• Total Number of Housing Units: 1294
• 606 Junior Enlisted Housing Units
• 498 Senior Non - Commissioned Officers (NCOs) Duplex Units
• 148 Company Grade Officers Duplex Units
• 42 Field Grade Officers Single Family Units
Zoning Inspections / Code Enforcement Statistics for 2012:
• Zoning Complaint Inspections 95
• Notice of Violations Issued 73
• Violation Re- inspections 90
• Complaint/Violations Resolved 60
• Civil Citations Issued 12
• Zoning Inspections /Building 441
• Signs Confiscated 66
Manufactured Home Parks
1. Initial Inspections 105
2. Re- Inspections 74
3. Business Licenses Issued 77
4. Lots Inspected & Approved 1362
Project AMPI:
1. Grant Funding Received $37,500.00
2. Grant Funding Expended $29,500.00
3. Applications Received 18
4. Homes Demolished 17 Total (4 Doublewide & 13 Singlewide)
Harnett County Growth
Discussion
Growth & Outlook
Currently you can see by our revenue and pennit numbers Harnett County development
is slightly ahead of the growth that took place last year at this time. Therefore we anticipate by
37
Planning Services Department (Page8)
years end having a similar year that we experienced last year. Overall Staff feels that
residential growth has remained steady over the last year and expects to see similar growth in the
coming year.
A recent article published in the Fayetteville Observer noted that industry leaders also
expect the real estate market to be flat in 2013. Zan Monroe, the executive vice president of the
Fayetteville Regional Association of Realtors says that he doesn't foresee the market for existing
homes dramatically improving in 2013. "I think we will close on 5,000 homes total," he said
"Bottom line, 2013 is going to look a lot like 2012." However Monroe did go on to say that he
predicts new construction will continue to grow as the area's population grows.
Recent discussions with area commercial real estate brokers leads us to believe that
Harnett County can expect potential high commercial development in the coming months in the
Western Harnett area due to the new residential construction and the Lillington areas around the
new hospital.
Growth Management Options
The population in Harnett County has grown dramatically over the past couple of years
and because of this growth the County has begun to struggle to keep up with provisions for
public facilities to serve this growth. Below staff has compiled some potential options that the
county has at its disposal to help slow growth in areas or help the county have a better
understanding of the potential impacts that could be made on our current services.
• Revise Existing Development Regulations: According to recent court decisions this
is an allowable approach to growth management and there are a number of things a
County can do to help slow growth some examples include increasing lot size,
requiring more design standards for all subdivisions, adopt stronger storm water
regulations or protect more environmentally sensitive areas.
• Require additional Development Impact Analysis during the approval process: This
approach we would require a developer to provide the county with a comprehensive
analysis of how the development would impact our public facilities such as our
school system in the proposed area and based on the outcome of the analysis we
could then approve or disapprove the development.
• Adoption of an Adequate Public Facilities Ordinance: This method has been popular
in the past however recent court cases have taken allot of effectiveness out of these.
No longer can a County require or accept payment for school construction, unless
they have special legislation or if they have entered into a developer's agreement with
a developer. You may require developers to appropriate land within a development
however the county would have to purchase the land. Further the county would need
to adopt a long -teuu capital improvement plan.
38
Planning Services Department (Page9)
• Revise &adopt a new County Land Use Plan: Harnett County has a very outdated
land use plan for a County of our size and it is in desperate need of an update. A new
plan would help study our high growth areas indicate our deficiencies and then offer
measures that could steer the growth that is taking place into areas that can handle
additional growth and away from areas that can't. Plus most of the suggestions above
require an updated land use plan in order for them to work properly. The down side
of such a plan is cost, however the Planning Department has ideas to help offset some
of the cost by doing part of the work in house.
39
Public Buildings
Highlights of Public Buildings Department Programs, Achievements and Major
Projects
Projects
1. Energy Efficiency — In- house? Contract?
2. Planning for future Capital Projects
a. New Air handlers at Health /DSS
b. Shawtown -New Roof and New Rooftop units
c. Health Department — New Roof
d. Demolition of Old Boone Trail
e. Demo of Jail vs. New Roof
f. Child Support Relocation
40
Public Utilities Department
Highlights of Public Utilities Department Programs, Achievements and Major
Projects
Accomplishments
1. Projects Completed
a. Fort Bragg Wastewater Project- $37.6 million dollar project consisting of an upgrade
to the South Harnett Wastewater Treatment Plant and construction of wastewater
pump station and force main to transport all wastewater from Fort Bragg. Project
became operational in mid - December 2012.
b. Northeast Wastewater Extension Project- $1 million dollar joint project with the
Town of Angier consisting of construction of approximately 6,500 linear feet of 24
inch gravity wastewater main. This project allows Angier to tie their sewer collection
system into our existing 42 inch wastewater interceptor.
c. Brightwater Infrastructure Project- $3.2 million dollar project consisting of the
installation of 12 inch water and wastewater mains to serve the Brightwater parks.
d. Erwin Waterline Rehabilitations - $220,000 dollar project consisting of waterline
rehabilitation and replacement along two streets near downtown Erwin. This
helped water quality in that area of town.
2. On -going Projects
a. South Central Wastewater Collection Projects Phases 1B1-1B2-1C1-1C2-
$21.2 million dollar project consisting of installation of approximately 31 miles of
wastewater collection lines and 3 wastewater pump stations. This project should be
complete by summer 2013.
b. Erwin Wastewater Improvements Project- $7.7 million dollar project consisting of
the installation of a regional wastewater pump station and approximately 10 miles
of 20 inch wastewater force main. This construction will allow HCDPU to
permanently close the Erwin wastewater treatment plant as all the flow collected
there will be transported to the North Harnett Wastewater treatment plant in
Lillington. This project should be complete by mid - February 2013.
c. Southwest NTA /Cameron Hills Transmission Main Project- $5 million dollar project
consisting of the installation of approximately 9 miles of 20 inch ductile iron water
transmission main from our South Regional Water Booster Station in Anderson
Creek to Johnsonville. This project is just getting underway but should be complete
by the fall of 2013.
41
3. Water Quality Award
a. HCDPU received the Directors Award of recognition from the Partnership for Safe
Water, a national volunteer initiative developed by the United States Environmental
Protection Agency and other water organizations striving to provide their
communities with drinking water quality that surpasses the required federal
standards. The Directors Award is presented to water systems who have completed
a successful review in which utilities examine the capabilities of their treatment
plant operations and administration and then create a plan for implementing
improvements. HCDPU has maintained the Directors Award for 5 years, an honor
achieved by only 165 other water utilities in the USA.
4. Financial Position
a. HCDPU continued to maintain a superior financial position in the fiscal year ending
June 30, 2012 as it posted an operating income (operating revenues minus operating
expenses) of $11 million dollars and an unrestricted fund balance of $20 million
dollars.
42
Sheriff Department (Page 1)
Highlights of Sheriff Department Programs, Achievements and Major Projects
National Accreditation
Harnett County Sheriff's Office began the process of National Accreditation through
Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA). This is a 3 year
process which would have the Sheriff's Office to receive accreditation in 2014.
1. Grant to construct new 400 foot communication tower in Lillington — Harnett County and
the Sheriff's Office received a grant from the North Carolina Emergency Management to
construct a 400 foot radio communications tower in Lillington. This tower will be the
central hub for the County paging for Fire and Emergency Services and provide a future site
for Law Enforcement Communications. This is a joint project with the N.C. Highway Patrol.
The site was scheduled for completion in 2012. But a delay in approval from FEMA has
pushed the project into 2013. There were two grants, one was $100,000.00 and the second
was for $275,000.00
2. North Carolina Governor's Highway Safety Grant (Personnel) — Harnett County Sheriff's
Office received a grant from the North Carolina Governor's Highway Safety Program. This is
our third year of funding and the funding is for two traffic Deputies. During this budget year
the State reimburses at fifty percent of salaries and benefits. This grant will end September
30, 2013, at which time the County will pay one hundred percent of salaries. This year's
grant is for $54,890.00.
3. North Carolina Governor's Highway Safety Grant (Equipment) — Harnett County Sheriff's
Office received a grant from the North Carolina Governor's Highway Safety Program for
$8,560.00. These funds will be used to purchase equipment that is used for Driving While
Impaired, Drivers Licenses and Seatbelt checkpoints in Harnett County. There were no
matching funds required for this grant and is a one year grant.
4. North Carolina Governor's Crime Commission Grant - The Sheriff's Office received a grant
from the North Carolina Governor's Crime Commission for $30,000.00. These grant funds
will be used to purchase equipment and ligature to educate teenagers. The educations will
focus on presenting classes about the dangers of driving under the influence, texting while
driving and the dangers and consequences associated with the use of bath salts, abuse of
prescription medications and the use of illicit drugs. There were no matching funds
required for this grant and it is a one year grant.
43
Sheriff Department (Page 2)
5. State Farm Insurance Grant — The Harnett County Sheriff's Office received a grant from
State Farm Mutual Insurance for $ 7,500.00. These grants funds will be used to purchase
additional equipment to supplement the above North Carolina Governor's Crime
Commission Grant. There were no matching funds required for this grant and it is a one
year grant. U.S. Bureau of Justice Assistance Grant (Software). The Sheriff's Office received
a grant from the U.S. Bureau of Justice Assistance for $ 14,453.00 in 2012. These funds
were used to purchase software for the Deputies Mobile Data Computers. The software
enhances the ability of the computers to stay connected to the Harnett County network
while the deputies travel the county. Deputies submit their reports in the field through this
software and other software applications. There were no matching funds required for this
grant and it is a one year grant.
6. U.S. Office of Justice Programs (Bulletproof Vest Partnership) — The Sheriff's Office
received grant from the U.S. Office of Justice Programs, Bulletproof Vest Partnership in
2012. This is a program to reimbursement agencies to purchase protective vest or replace
vest that are over five years old. The reimbursement is for fifty percent of the cost of the
vest. The average vest cost approximately $475.00. We may be reimbursed up to
$27,304.00 at this time; we update our vest status each year which determines our
reimbursement maximum amount.
7. Purchased Visionair Mobile Software - The Sheriff's Office purchased Visionair Mobile
software that allows deputies to monitor all calls /incidents entered by the 911 Center.
Deputies are able to see all information provided by the caller to the 911 Center
Telecommuicator. This enables deputies to receive sensitive information without the
information being transmitted over the radio. The software has additional features that
increase the safety of the deputies. Additional features such as mapping and voice
commands will be added as funds become available. The mapping will give deputies a map
showing the fastest route to calls. The voice commands will enable deputies to inquire on
driver license and vehicle information through voice commands. Deputies will not have to
type the information while driving and the software will give the information back in verbal
form; they will not have to read it from the monitor. This will greatly increase safety of
Deputies. The software was purchased using funds from grants funds through the U.S.
Bureau of Justice Assistance.
8. Harnett County United PALS Program - The Harnett County Sheriff's Office and the
Lillington Police Department operates the Harnett County Untied PALS Program at the old
Shawtown School property. The Harnett United PAL program offers activities Monday
through Friday from 3:30 p.m. till 7:00 p.m. Youth 13 and under has activities from 3:30 to
5:00 and older than 13 has activities from 5:00 till 7:00. On Monday, Wednesday and Friday
boxing is offered which is used to attract youth from the communities. On Tuesday and
Thursday youth have classes on Leadership and GREAT (Gang Resistance Education and
Training) are offered by certified instructors. Youth are required to attend these classes to
be eligible to attend the Boxing activities. Youth are provided with a program that will build
character; discipline and problem solving skills to enable them deal with the problems youth
face today and in the future.
44
Sheriff Department (Page 3)
9. Harnett County Sheriff's Office PALS (Explorer Program) — The Harnett County Sheriffs in in
the process of establishing a Sheriff's Office Explorer program. The program will be
available for teenagers from 14 to 18 years of ages.
Goals:
a. To serve as a recruitment tool for future men and women in law Enforcement.
b. To serve a community relations effort in Harnett County between deputies, youth
and the community.
c. To be utilized as volunteers with the Harnett County Sheriff's Office.
d. To develop character building, leadership development and an appreciation for
community services and good citizenship.
10. Paging Program Improvements — The Sheriff's Office in collaboration with Harnett County
IT department and Harnett County Emergency Services are in the process of upgrading the
paging system for Fire and Emergency Services in Harnett County. The project involves
converting from a single site paging system to a four site system. The project was
scheduled for completion in 2012 but is on hold until the completion of the new Lillington
tower.
11 Radio System Upgrade — The Sheriff's Office is working with Harnett County IT and Harnett
County Emergency Services is developing a plan to upgrade the County wide radio system
used by the Sheriff's Office and all Emergency Services and other agencies in the County.
We are updating cost associated with upgrading the present Harris System or converting to
the North Carolina VIPER system. This will be a costly upgrade no matter which direction is
selected. We should be able to present a plan by March, 2013.
12. Federal Prisoner Housing — The Harnett County Sheriff's Office Detention continues to
house pre- sentenced Federal Inmates. The numbers of inmates housed has ranged from
the twenties to in the fifties in the last two years. We are averaging 45 inmates for the last
six months.
13. Misdemeanor Housing - The Harnett County Sheriff's Office Detention began to house
Misdemeanor's for the North Carolina Prison System in January of 2012. We have averaged
approximately 10 inmates for the last six months. We may house up to 10 males and 10
females under our agreement with the State.
14. Detention Commissary (Established 2012) - The Harnett County Sheriff's Office entered
into a contract with Keefe Company to provide an inmate commissary. The agreement
provide for the inmate or other to deposit funds into an inmate account. The inmates may
then purchase items such as snacks, books, and undergarments that are delivered to the
inmate. The program allows the Sheriff's Office to deduct for damages that the inmate may
cause to county property and the deduction of the Medical Co -Pay from inmates accounts.
15. Detention Medical Co -Pay (Established 2012) — The Harnett County Sheriff's Office began
to charge Co -pay to inmates for medical visits. The goal of this program is to reduce the
number of medical visits•by inmates.
45
Sheriff Department (Page 4)
16. Harnett County Sheriff's Office on Facebook (Established December 2012) — The Harnett
County Sheriff's Office has established a Facebook page that will provide information to
citizens on activities of the Harnett County Sheriff's Office. We will provide information on
recent crimes, wanted persons, crime prevention tips and other information.
17. Crime Mapping (Established December 2012) — The Sheriff's is providing a Crime Mapping
application that is available through the Harnett County Sheriff's Office Website or on the
Harnett County Sheriff's Facebook account. The application allows citizens to view a map of
Harnett County showing the locations of crimes that have occurred in the County. Citizen
may enter an email address, a location and mileage from that location and they will receive
an email of when crimes that occur within the designated area.
18. Gun Permits — Harnett County Sheriff's Office is in the process of establishing the ability for
citizens to purchase gun permits through our Web page.
19. 911 Center Phone System Upgrade — The Harnett County Sheriff's Office is evaluating a
new phone system for the 911 Center. The new system will allow citizens to text
information to the 911 Center. The system has the ability for citizens to send photographs
to the 911 Center, such as wrecks, that could be sent to law enforcement before deputies
or officers arrive on the scene. This ability could increase the safety of law enforcement in
certain situations.
46
Social Services Department (Page 1)
Highlights of DSS Programs, Achievements and Major Projects
1. DSS started implementation of NC FAST during 2012 with the Food and Nutrition Services
Program. This new state computer program continues to have a number of on -going
defects which have resulted in major concerns about the timely issuance of benefits,
inaccurate reports to manage the program, and overall slowness of the system.
Implemented a FNS application center to help speed the processing of applications. The
agency continues to implement document management through LaserFiche and move
toward electronic records. On -going efforts to purge records and manage the number of
agency records. The agency also implemented a program for automated day sheets.
2. DSS continued to see increases in the number of people applying for services. In Food &
Nutrition there was a 7.85% increase in active cases from the previous year. The average
value of benefits issued monthly exceeded 2.6 million. Adult Medicaid cases increased
2.07% and Family & Children's Medicaid cases increased 7.80 %. Medical coverage is
provided for more than 21,000 individuals through Medicaid programs.
3. DSS saw an increased need for services to the aged and disabled population with a greater
number of residents requiring Adult Protective Services and Guardianship services.
Protective Service reports that required investigation increased 7% and the total number of
wards increased 15% during the past year. The agency currently provides guardianship
services for 24 wards.
4. DSS provided subsidized child care services for more than 1,050 children with an average
monthly expenditure of more than $379,000 and more than 100 child care providers
participating in the subsidy program.
5. DSS provided intervention services to 975 families in assessing the need to protect children
from abuse and neglect. Foster care placements were made for 57 children and 15
children were placed in permanent adoptive homes during the fiscal year.
6. Child Support Services collected a total of $7,895,043 in support payments for children. The
program met two of the five Federal performance goals during this past year to include per
centage of cases under order and total collections rate.
7. Administered more than $1.1 million in Crisis Intervention Energy Assistance Funding
assisting over 5,000 households through more than 30 vendors in the county.
Concerns
1. Staff Retention so that the agency has experienced and qualified staff to manage
programs and provide high quality services to the residents of Harnett County.
2. Continued implementation of NC FAST in Tight of the problems being encountered and
the difficulty being experienced in processing benefits for recipients. Adding Medicaid
programs during the upcoming year may create additional problems for a system that is
not functioning well.
3. Need for additional staff in service areas and Child Support.
47
Social Services Department (Page 2)
Maior Changes /Projects
1. Continued coordination with IT for implementation of LaserFiche for document storage
in service areas (Adult and Children's).
2. Continue implementation of NC FAST in Medicaid.
3. Assess feasibility of moving Child Support office to Lillington.
4. Expand the application center to meet needs of applicants.
48
Soil & Water Department (Page 1)
Highlights of Soil & Water Programs, Achievements and Major Projects
NC Ag Cost Share Program:
The District received an allocation of $58,860.00 from the NC Ag Cost Share Program. There
were 17 contracts written establishing conservation practices to reduce soil loss and to improve
water quality. A total of 359.92 acres in the county were affected by these practices. There
were 1267 tons of soil saved as well as 2455 pounds of nitrogen and 254 pounds of phosphorus.
Several different types of BMP's ( Best Management Practices) were used in these contracts.
Ag Cost Share Practices Implemented:
BMP (Best Management Practice) Number of Units Installed
Sod -Based Rotation 59.72 Acres
Cropland Conversion -Grass 132.36 Acres
Terraces 8709 Feet
Grassed Waterway 2.3 Acres
Water Supply Well 1
AG- WRAP -Pond Renovation 2
CCAP- Abandoned Well Closure 2
CCAP (Community Conservation Assistance Program):
In 2012 Harnett SWCD received an allocation of $3456.00 in the CCAP (Community
Conservation Assistance Program). It was used to close 3 abandoned wells in the county.
Education:
The District supported and participated in several education projects throughout the year. In
April the District participated in the Enviromental Field Day at the Anderson Creek Park by
providing information by staff to the students of Overhills, Boone Trail, Johnsonville, and
Bennhaven Middle Schools. In April staff welcomed 4 agriculture classes from Western Harnett
High School to view the soil and water education model and discuss the importance of a soil
and water district, the conservation practices installed, as well as client participation in the NC
Ag Cost Share Program. The District sponsored 1 high school student to be sent to the Resource
Conservation Workshop at NC State University
No -Till Grain Drills:
There are 2 no -till grain drills for rent, provided by the District, to the farmer for a price of $9.00
an acre. These drills are a useful tool in reducing soil loss and improving water quality.
49
Soil & Water Department (Page 2)
Upcoming Projects:
The District has received an allocation of $41,000 to implement Ag Cost Share and CCAP
programs within the county as well as to assist the Natural Resources Conservation Service with
implementation of their program.
Concerns:
As of September 2010 the Harnett Soil and Water Conservation District has had the
Agricultural Cost Share Technician position vacant. For the 2011 -2012 Budget year the hiring
was postponed 8 months and then the department was notified that the position would not be
filled by the county manager. In the 2012 -2013 Budget year the position was still frozen.
The unique subject about this position is that the county only funds half the funding as the
state funds the other half. This position in this department is very critical being that there is
only 2 staff members in the whole department. I myself am Resource Conservationist
responsible for technical services to farmers and landowners as well as implementing the Cost
Share Program and the CCAP Program as well as the new Market Based Conservation Initiative
for the Marine Corp fly zone. Charlette Jones is the Senior Administrative Specialist responsible
for customer service and all clerical and administrative responsibilities.
The main concern is that if something were to happen to me or Mrs. Jones the office would not
perform as it should being that there is no one to assume the others responsibilities. Mrs. Jones
has no experience in my current position meaning that if I were out due to injury, sickness, or
death there is no one to do the surveying or groundwork or the technical services.
Consider this as you read the attachment noting the funding for the Ag Cost Share Technician.
Thank You,
Neal Taylor
Harnett SWCD
50
Salary,
Soil & Water Department (Page 3)
Harnett Soil and Water Conservation District
NC Agriculture Cost Share Annual Strategy Plan
Technical Assistance Funding Request
Fiscal Year 2013
Technical Assistance Funding Request:
MONTHLY ANNUALLY
$2,826.33 $33,916.00
Health Insurance EE $579.05 $6,948.60
Retirement 6.97% $1,181.97
Workman's Compensation 1.530% $518.91
Life Insurance $8.14 $97.68
FICA 6.20% $1,051.40
Medicare 1.45% $245.89
Benefits $10,044.45
Total Benefits & Salary $43,960.45
Other Required Expense
Computer $480.00
Travel, Workshop, Training $1,300.00
Gas, Oil, & Auto Supplies $300.00
Telephone & Postage $200.00
Miscellaneous $100.00
Total $2,380.00
Salary & Benefits $43,960.45
Other Required Expense + $2,380.00
Total Funding Required $46,340.45
Harnett County Share 50% $23,170.23
NC State Share 50% $23,170.23
51
Solid Waste
Highlights of Solid Waste Programs, Achievements and Major Projects
Projects
1. DELF Corrective Action Capital Project. Temporary shutdown of Dunn Erwin transfer
station. Debt service for next fiscal year.
2. Evaluating rates. Work on enforcement of the current solid waste ordinance.
Revisit tipping fee and availability fee rates.
3. Contracted service contracts. Consider where there could be savings potential
through renegotiations of rates and contract terms.
4. Long range planning. Consider future expansions and the need for land acquisition,
potential for an MSW cell, equipment procurement, and potential for a new capital
project for Anderson Creek leachate.
5. Potential permitting issues. Stormwater and LCID at Anderson Creek
52
Tax Department
Highlights of Tax Programs, Achievements and Major Projects
Achievements
1. Took over Collections for Erwin and Lillington (now collect for all Harnett County
municipalities).
2. Full Time positions reinstated that were lost: (a) Customer Service Clerk (b)
Collections, Paralegal type position (c) Listing -Data Entry Clerk
Projects
1. HB 1779 (motor vehicle) implementation beginning with March billing come due in
July.
2. Commercial Solid Waste Availability fee
53
Transportation Department
Highlights of Transportation Programs, Achievements and Major Projects
Achievements
1. New Transportation Manager
2. Reduced the Transportation budget
3. Reduced services to County Senior Centers for recreation use (non- medical) and NC
Federation of the Blind.
Concerns for 2013
1. Being able to Purchase Trapeze Software with NC DOT grant funds from previous
Fiscal Years. (Software will help monitor drivers and passengers while on county
vans)
2. Being able to Purchase Vehicles with NC DOT grant funds from previous Fiscal Years
3. Concerns with the State Medicaid System bidding out Non - Emergency Medical
Transportation, which will affect most transit systems in the State of North Carolina
Changes or Projects in 2013
4. New Director being hired.
5. Fencing to secure County Vehicles at Transportation Building.
6. Landscaping and Surveillance at Transportation Building
7. Reduced the Transportation budget
8. Installation of Camera System on Vehicles.
54
Veterans Service Department (Page 1)
Highlights of Veterans Service Programs, Achievements and Major Projects
1. Everything went great in Veterans Services for 2012. We continue to be very busy.
We averaged over 225 walk -ins and 527 phone calls per month. This really kept a
staff of 3 very busy. The latest data I have from the Department of Veterans Affairs,
FY11 Geographic Distribution of VA Expenditures (attached), indicates that there are
11,437 veterans in Harnett County receiving benefits. In FY11 this totaled
$81,592,000. This is a tremendous amount of money that is being paid to veterans
in Harnett County.
2. As we move into 2013, the amount of paperwork that comes through my office and
the copies that are stored in files is becoming a problem. At the present time we have
9 file cabinets that are being utilized to store these records. My goal is to eventually
have a paperless office. I would like to work toward that end when funding is
available. This would certainly give our office more room. If we do not go paperless,
we will soon be out of room.
3. In 2013, Veterans Services will continue to work closely with the Harnett County
Veterans Council in overseeing any projects in the Harnett County Veterans Park.
There is a plan to place a wall at the rear of the park in the future. This is planned to
be funded by private donors. I have attached a copy of a proposed plan. Also we
plan to continue attending training conferences throughout the year for our continuing
education requirements required by the Department of Veterans Affairs.
4. We are mindful of the continued growth in the western part of the county which will
undoubtedly increase the veteran's population and workload. Also the returning
veterans from Afghanistan will also increase the workload of our office. Because of
this, we will probably have to look at increasing the staff in the very near future. This
would probably be in calendar year
55
Veterans Services Department (Page 2)
56
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Veterans Service Department (Page 3)
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Veterans Service Department (Page 6)
6 a
60
Workforce Development (Joblink) Department
Highlights of Workforce Development (Joblink) Programs, Achievements and
Major Projects
Projects
1. January 16, 2013 — Harnett County Joblink Partners meeting
2. January 29, 2013 — Monitoring by our local area for the Adult & Dislocated Worker
Programs.
3. February 5, 2013 — Bidder's Conference — proposal packages for Youth, Adults &
Dislocated Workers programs for the PY 2013 -2014 will be released.
4. March 5, 2013 — AM three proposals due for the Youth, Adults & Dislocated Worker
Programs for the 2013 -2014 PY.
5. March, 2013 — State monitoring for the Youth, Adult & Dislocated Worker programs.
Concern
Workforce Development's concern is limited staff having to serve as a Full time Case Manager
since September and Full time accounting. We would like to have full time position since
Harnett County Joblink has all three programs.
61
8) Solid Waste, Amanda Bader
Solid Waste
Solid Waste Facilities
• Four stand alone convenience center sites that accept
MSW and recyclables
• Two solid waste transfer stations for MSW -
Dunn/Erwin and Anderson Creek with convenience
areas
• Two construction and demolition debris landfills
• Contracts have been awarded for the repair of the
transfer station tipping floor and the construction of a
leachate collection system at DELF
Harnett County Commissioners Retreat
1/29/2013
Outline
• Overview of Solid Waste Facilities
• Current Fee Structure
• Major Revenue Sources
• Contracted Services
• FY 2°14 Budget
• Look Ahead
Harnett
COUNTY
Solid Waste Facilities
Tonnages
7000
12000
FY aoo7 FY 2°08 FY zoo.) FY aao
--Dunn Erwin TransfrStation -P- Andersen Creek Transfer
-or-Dunn Erwin C&D -U- Andersen Creek C&D
FYaon
ton
Harnett
COUNTY
1
Solid Waste
Current Fee Structure
Fee Schedule
Marerisl
Residential Availability Fee, no perhonsehold
Recydables included in Household Availatiil
Commercidl,lndustriai Institutional MSW 54o /ton
Land Clearingand lnerc Debris ssSJton ).
r rdwaste+ 52g/ton
White Goods No charge
NoncertinedTires 570 /ton
Current Fee Structure
Commercial MSW
The cost to process MSW for county residents:
• MSW Tipping Fees for Waste industries
• Operation of the transfer stations including debt
service
• Reserve
• Contingency
Revenue Source: Tipping fees paid at the scales.
Harnett
COUNTY
1/29/2013
Current Fee Structure
Availability /User Fee — Residential MSW
The cost to process MSW for county residents:
• MSW disposal fees for Waste Industries
• Operation of the transfer stations including debt
service
• Reserve and Contingency
Revenue Source: Availability Fee charged to all citizens,
approximately 47,198 households. Currently
commercial entities are not being assessed.
Harnett
COUNTY
Current Fee Structure
Construction and Demolition Landfill
The cost to operate the Construction and Demolition
landfill:
• Landfill Operation costs, including closure and post
closure
• Solid Waste Tax
• Capital Costs for Corrective Action Plan and Future
Cell Construction
• Reserve
• Contingency
Harnett
000000
Harnett County Commissioners Retreat 2
Solid Waste
Current Fee Structure
Handling Costs — Estimate based on FY 11 Budget
Harnett
C,OU NTT
Contracted Services
Staff Services
* Operate Construction and
Demolition Debris Landfills
® Operate Transfer Stations
• Construct New Construction
and Demolition Debris
Landfill Cells and Closures
e Manage White Goods
Storage Areas
® Manage Yard Waste and
Mulch
• Operate LCID Landfill
w Manage Tire Storage Areas
Contracted Services
• Republic operates
convenience centers and
hauls MSW to transfer
station.
® Republic transports all
recyclables.
e Tire Disposal
m Waste Industries hauls and
disposes of MSW from
transfer station
Harnett
COUNTY
1/29/2013
Major Revenue Sources
Description
id as
posalTax' 375,004
Solidi Waste Tire Tax
iiteGoodsTax N40.000
Tipping Fees
4$7%
375,023 84 .6S
Contracted Services
Vendors
• Republic - Convenience Centers and Recyclables
* Waste Industries - MSW Transport and Disposal
• Central Carolina Tire - Tire Disposal
* Miscellaneous vendors, scale calibration, software,
electronics disposal, etc.
Leachate Transport
Harnett
COUNTY
Harnett County Commissioners Retreat 3
Solid Waste
Contracted Services
Republic
• CPI
* Fuel Surcharge kicks in at $4.24 per gallon
• No. of pulls
• Recyclable pulls have increased
• MSW - charges per occurrence
• Monthly charges for FY 2013 average $36,800
• Average for recyclables collection and transport $7,216
• Average for Campbell collection site $1,961.26
51
Harnett
COUNTY
Contracted Services
Waste Industries
• Fuel Surcharge: Threshold is $3.00 per gallon with one
percent increase for each $0.08 increment.
• Fuel surcharge was S3.579 per ton last January.
• Peaked in April at $5.01 per ton.
• Fuel surcharge was $4.79 per ton this January.
* Actual tipping fee including FS for Jan 2013 is $39.85.
• Negotiate a fixed cost.
• Raise threshold.
• Consider percentage of mileage vs % of tipping fee.
1/29/2013
Contracted Services
Waste Industries
• Monthly charges for FY 2013 average $169,842
• CPI vs CPI -U for water, sewer, and garbage
• Fuel Surcharge
• Tonnage True -up
Harnett
COUNTY
Contracted Services
Waste Industries
• Resolution for fuel surcharge?
• Negotiate a fixed cost.
• Raise threshold.
• Consider percentage of mileage vs percentage of tipping
fee.
• Renegotiate contract.
Harnett
COUNTY
Harnett County Commissioners Retreat 4
Solid Waste
TX
Contracted Services
Waste Industries
• Tonnage True -up: Quarterly deficit for average*
tipping fee* no. of hauls.
a Cardboard in waste stream.
Better compaction for residential stream.
Harnett
COUNTY
FY 2014 Budget
• Debt Service for DELF Corrective Action Plan.
• Condemnation for property adjacent to DELF?
• Commercial availability fees.
• Renegotiation of current contracted services.
• Permit new cells for DELF and ACLF expansion.
• New leachate collection facilities for Anderson Creek.
• Problem properties /AMPI
Harnett
cou NTr
1/29/2013
Contracted Services
Leachate Transport and Disposal
• Anderson Creek FY 2013 total to date= $41375•
• Dunn Erwin Landfill= 5t7,i5o.
• Consider construction of a leachate collection system
for Anderson Creek.
Harnett
COUNTY
Look Ahead
• Debt Service for DELF Corrective Action Plan.
• Revisit tipping fee and availability fees structure.
• Construction of new cells for DELF and ACLF.
• Renegotiation of current contracted services.
• Potential stormwater and LCID permitting.
• Equipment Schedule.
Harnett
COUNTY
Harnett County Commissioners Retreat 5
Solid Waste
Harnett County Commissioners Retreat
1/29/2013
6
9) Tax and Update Collection of Solid Waste
Fee, Keith Faulkner
SOLID WASTE FEE GENERATION
Solid Waste Ordinance Excerpt
Section 4. Fees
Except as otherwise herein provided, the following fees shall be imposed:
A. A fee of $37.50 per unit, for the 1992 -1993 fiscal year, shall be imposed on the
improved property of each owner (as of July 1 of the fiscal year for which the fee is
collected) within Harnett County that benefits from the availability of the facilities, and
thereafter said fee per unit, per year will be established annually by the Harnett County
Board of Commissioners in the annual Budget Ordinance, For the purposes of this
Ordinance, unit means a potential generator of solid waste and shall include, but not be
limited to, each individual residence, mobile home, apartment unit, condominium unit,
commercial enterprise, manufacturer, industrial plant, utility, church, school, hospital,
rest home facility and non - profit institution . This fee shall be applied separately for
each individual business, store, or other entity within a commercial enterprise.
• No completely equitable way to generate fees
• Most every county operates differently
• Tax bill collection of availability fees and commercial tipping fees are the most used by
the counties that responded
• No commercial /industrial /church "availability fees" by counties that responded.
Alamance, Alleghany, Burke, Chatham, Cleveland, Cumberland, Granville, Halifax,
Haywood, Henderson, Hoke, Iredell, Johnston, Lenoir, Pitt, Randolph, Rowan,
Rutherford, Sampson, Wake, Wayne, Wilson
• Approximately 1,690 commercial /industrial improved parcels
• Approximately 268 exempt parcels that are coded with a building
• Totals 1,958 X $60 /parcel = $117,480/year
• Two Phase /year process: 2013 Tax bill add the $117,480 and start measuring and
adding exempt parcels to database and determining number of store units /shopping
center
Concerns/Things to be aware
• Example: Small strip shopping center, current tax bill is $3,671. It has seven units,
therefore Convenience fee will be $420 (12% increase)
• Some churches will be picked up due to property being improved, others may not
because some exempt has been coded in database
• Food Lion, Campbell University, and other large business "units" will pay same
convenience fee as "Joes Barber Shop"
• Household fees took a lot of time "tweaking" the fee over several years. This will
require the same on staff. Possibility of another staff person required.
10) Growth Management, Mark Locklear
Planning Services
Statistical Data
HARNETT COUNTY POPULATION/LABOR SUMMARY:
Harnett County Population = 119,256
Harnett County Population 16 Years and Older (working population) = 89,105
(74.7% of total population)
Harnett County Population 16 years and Older in Labor Force = 56,789 (63.7% of
working population)
Harnett County Military Population = 3,026 (3.4% of working population)
WESTERN HARNETT COUNTY
Single-Family Homes
Anderson Creek
Barbecue
Johnsonville
8909
5637
1153
2754
4036
760
1930
1903
343
Note: All FY 2012-.2013 totals reflect tallies a of December 2012
CENTRAL PERMITTING FISCAL YEARS 2011/2012 & 2012/2013
Revenue Deposit To als
Public Utilities
$287,225
$205,025.00
Planning
Inspections
Fire Marshall
$74,845.00
$58,297.00
$545,021.00
$572,116.00
$11,867.00
E-Health
$120,075.00
Recovery
$3,440.00
$6,385.00
$141,575.00
$3,640.00
Credit Card
$882,00
$940.00
Rec. Fees
$86,500.00
$167,500.00
$1,129,855
$1,155,478.00
Permit/Valuation
Recap (based upon: Permit Cash Recap Repo;
Build
Electri
Plumb
!Vlach
Insulation
Manf Horn
SFD /SFA
297
962
242
40
62
Application Value Totals:
• FY 2011 -2013 (2 Quarters) Totals = $73,882,834.00
• FY 2012 -2013 Totals = $53,058,715.00
Inspection Permit Totals:
• FY 2011 -2012 (2 Quarters) Totals = 980
• FY 2012 -2013 Totals = 990
Recreational Fees for Major Subdivisions:
• FY 2011 -2012 (2 Quarters) Totals = $127,000
• FY 2012 -2013 Totals = $167,500.00
Final Major Subdivision Lot Totals:
• FY 2011 -2012 (2 Quarters) Totals = 385
• FY 2012 -2013 Totals = 317
Minor Subdivision Lot Totals:
• FY 2011 -2012 (2 Quarters) Totals = 86
• FY 2012 -2013 Totals = 78
Exempt Subdivision Lot Totals:
• FY 2011 -2012 (2 Quarters) Totals =116
• FY 2012 -2013 Totals = 111
Zoning Inspection Totals:
• FY 2011- 2012(2 Quarters) Totals = 248
• FY 2012 -2013 Totals = 189
Commercial Site Plan Reviews:
• FY 2011 -2012 (2 Quarters) Totals = 29
• FY 2012 -2013 Totals = 17
Harnett County Real Estate Numbers:
• Existing Homes Sold: 391
• Total Value: $58.7 Million
• Average Price: $150,140
• New Homes Sold: 661
• Total Value: $135.3 Million
• Average Price: $204,834
Military Housing Units in Harnett County:
• Total Number of Housing Units: 1294
• 606 Junior Enlisted Housing Units
• 498 Senior Non - Commissioned Officers (NCOs) Duplex Units
• 148 Company Grade Officers Duplex Units
• 42 Field Grade Officers Single Family Units
Zoning Inspections / Code Enforcement Statistics for 2012:
• Zoning Complaint Inspections 95
• Notice of Violations Issued 73
• Violation Re- inspections 90
• Complaint/Violations Resolved 60
• Civil Citations Issued 12
• Zoning InspectionsBuilding 441
• Signs Confiscated 66
Manufactured Home Parks
1. Initial Inspections 105
2. Re- Inspections 74
3. Business Licenses Issued 77
4. Lots Inspected & Approved 1362
Project AMPI:
1. Grant Funding Received $37,500.00
2. Grant Funding Expended $29,500.00
3. Applications Received 18
4. Homes Demolished 17 Total (4 Doubiewide & 13 Singlewide)
Harnett County Growth
Discussion
Growth & Outlook
Currently you can see by our revenue and permit numbers Harnett County development is slightly
ahead of the growth that took place last year at this time. Therefore we anticipate by years end having a
similar year that we experienced last year. Overall Staff feels that residential growth has remained steady
over the last year and expects to see similar growth in the coming year.
A recent article published in the Fayetteville Observer noted that industry leaders also expect the
real estate market to be flat in 2013. Zan Monroe, the executive vice president of the Fayetteville
Regional Association of Realtors says that he doesn't foresee the market for existing homes dramatically
improving in 2013. "I think we will close on 5,000 homes total," he said "Bottom line, 2013 is going to
look a lot like 2012." However Monroe did go on to say that he predicts new construction will continue
to grow as the area's population grows.
Recent discussions with area commercial real estate brokers leads us to believe that Harnett
County can expect potential high commercial development in the coming months in the Western Harnett
area due to the new residential construction and the Lillington areas around the new hospital.
Growth Management Options
The population in Harnett County has grown dramatically over the past couple of years and
because of this growth the County has begun to struggle to keep up with provisions for public facilities to
serve this growth. Below staff has compiled some potential options that the county has at its disposal to
help slow growth in areas or help the county have a better understanding of the potential impacts that
could be made on our current services.
• Revise Existing Development Regulations: According to recent court decisions this is an
allowable approach to growth management and there are a number of things a County can do
to help slow growth some examples include increasing lot size, requiring more design
standards for all subdivisions, adopt stronger storm water regulations or protect more
environmentally sensitive areas.
• Require additional Development Impact Analysis during the approval process: This
approach we would require a developer to provide the county with a comprehensive analysis
of how the development would impact our public facilities such as our school system in the
proposed area and based on the outcome of the analysis we could then approve or disapprove
the development.
• Adoption of an Adequate Public Facilities Ordinance: This method has been popular in
the past however recent court cases have taken allot of effectiveness out of these. No longer
can a County require or accept payment for school construction, unless they have special
legislation or if they have entered into a developer's agreement with a developer. You may
require developers to appropriate land within a development however the county would have
to purchase the land. Further the county would need to adopt a long -term capital
improvement plan.
• Revise &adopt a new County Land Use Plan: Harnett County has a very outdated land use
plan for a County of our size and it is in desperate need of an update. A new plan would help
study our high growth areas indicate our deficiencies and then offer measures that could steer
the growth that is taking place into areas that can handle additional growth and away from
areas that can't. Plus most of the suggestions above require an updated land use plan in order
for them to work properly. The down side of such a plan is cost, however the Planning
Department has ideas to help offset some of the cost by doing part of the work in house.
11) Parks & Recreation, Carl Davis
Anderson Creek Park, Future Phase
o Phase 2- Pedestrian Trails and Site Amenities (Picnic and Restrooms)
o Phase 3- Mountain Biking and Pedestrian Trails
o Phase 4- Equestrian Trails and Gathering Building
Reirarr
gym"_• if
"yi
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Slope of Anderson Creek Park
Red- to %+ slope
Orange- 8%-io% slope
Yellow- 6 % -8% slope
Recommended Grading for
Sports fields are 1 -2% slope.
Any slope higher than 2%
can effect the path of the
ball.
Western Harnett Athletic Improvements
• Limited space for Largest Youth Sports provider in Harnett County
• Western Harnett Youth Recreation uses Barbecue Creek Park as it's
main office and outdoor sports hub.
• WHYR also uses the area schools for practices, but fields are not
suitable for games. Weeknight games would not be possible due to
lack of field lights.
• Possible solution to alleviate the over crowding
• Lighting of Western Harnett Middle School fields
• Lighting of Overhills Middle School fields
• Lighting of South Harnett Elementary School
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Pros- Centralized Location, Multi -Sized
Fields, Concession and Restrooms
:already on site (school owned)
4•
Overhills Middle School
N.
Pros - Already using facilities, restrooms
and concessions on site (school owned)
Cons- off-site from majority of activities,
harder to maintain due to off -site location
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1
South Harnett Elementary School
• Pros- already maintained by HCPR, multi -use field for variety of use
o Cons- no restrooms, additional fencing needed, biggest cost to get
into playing shape
Future Park Developments
° Develop current County
Property into parks
• County Athletic Park
• Soccer /Multi -Use fields
• Baseball /Softball Fields
• Trails, Picnic Shelters, Playgrounds
• Dog Park, Trails
• Joint -use Park with County
Fair
• Amphitheater
• Picnic Shelter, Trails
• Farmers Market
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Fairgrounds Park
• Joint -use with County Fair
• Farmer's Market
• Daily or Weekly
• Amphitheater
• Concerts, Outdoor Plays
• Movies in the Park
• Picnic Shelter
• Large Restroom Facility
• Open Space
• Possible lease to Lillington
Parks and Recreation for
Athletics use
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Fairgrounds Park
Courthouse River Park
• Soccer/Multi- Purpose Fields
• Canoe /Kayak Access
• Baseball /Softball Fields
• Batting Cages
• Playground
• Picnic Shelters
• Dog Park
• Open Green Space
• Trails /Walkways
• Restroom /Concession Buildings
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Courthouse River Park
Co l jrthouse/Ri'ver Park
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NeiIls Creek Park Tennis Courts (cont.
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Cost Estimates
• Anderson Creek Park
• Mountain Biking Trails- $150,000
• Equestrian Trials- $500,000
o Field Lighting
• $50,000- $6o,000 (can be financed in 5, 7, or 10 year terms)
• Fairgrounds Park
• $76o,000
• Courthouse River Park
• $2.4 million (constructed over 3 phases)
• Tennis Courts
• Complete Renovation- $175,000
• Endurablend (cement slurry)- $70,000
Effects of Park Developments
o Staffing (Maintenance, Recreation Programmer, Park Ranger,
Athletics)
o Equipment (Mowers, Vehicles or UTVs, Landscape Equipment, etc.)
▪ Greater Quaility of Life
Economic Impact
o Centralized Countywide Parks and Recreation events
THANK YOU!
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