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12061999 --1-- 684 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting December 6, 1999 The Harnett County Board of Commissioners met in regular session on Monday, December 6, 1999, in the County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Dan B. Andrews, Chairman . Beatrice Bailey Hill, Vice Chairman Joseph T. Bowden Teddy J. Byrd Walt Titchener Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Andrews called the meeting to order at 9:00 a.m. and Commissioner Bowden led the pledge of allegiance and prayer. REORGANIZATION Kay S. Blanchard, Clerk to the Board, stated that reorganization of the Board takes OF THE BOARD place at the first meeting in December each year, and asked for nominations for chairman. Commissioner Byrd nominated Dan B. Andrews. Commissioner Titchener moved that the nominations be closed. Commissioner Bowden seconded the motion and it passed unanimously. Chairman Dan B. Andrews was reelected unanimously. Chairman Andrews asked for nominations for vice chairman. Commissioner . Titchener nominated Beatrice Bailey Hill and moved that the nominations be closed. Commissioner Byrd seconded the motion and it passed unanimously. Vice Chairman Hill was reelected unanimously. Commissioner Titchener moved to approve the agenda as published with several budget amendments and a lease agreement for Mamers trash container site added to the consent agenda. Commissioner Hill seconded the motion and it passed unanimously. CONSENT AGENDA Upon motion by Commissioner Titchener and seconded by Commissioner Bowden, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, November 15, 1999 Special Meeting Gointly with Board of Elections), November 23, 1999 2. Budget Amendments: 111 Education (Fund 11 O-General) Code 110-8600-480.31-10 Sales Tax Distribution 345,417. increase 110-0000-399.00-00 Fund Balance Appro. 345,417. increase 112 TransDortation (Fund 110-General) . Code 110-0000-356.30-00 Reimbursement-Ins. Claim 1,171. increase 110-4600-410.43-21 Maintenance & Repair-Auto 1,171. increase 114 Sheriff/Jail (Fund 110.General) Code 110-0000-356.30-00 Ins. Reimbursement Claim 6,250. increase 110-5100-420.74-74 Capital Outlay 6,250. increase 110-5100-420.33-45 Contracted Services 5,4 72.decrease 110-5120-420.33-45 Contracted Services 5,472. increase -~ --.-..--.- - --~........,.-~.""';~ .................,.......~.,- --- --- 685 116 Human Resources (Fund 11 O-General) Code 110-7400-465.11-00 Salaries & Wages 29,000. decrease 110-7400-465.12-00 Salaries & Wages-p.t. 18,000. decrease 110-7400-465.22-00 FICA Tax Expense 1,133. decrease 110-0000- 331.74-01 JTP A Funding 48,133. decrease 118 Human Resources (Fund 11 O-General) Code 110-7400-465.12-00 Salaries & Wages 6,881. decrease 110-0000- 331.74-01 JTP A Funding 6,881. decrease . 121 AiZimr (Fund 110-General) Code 110-0000-334.77-08 Volunteer Center 8,000. increase 110-7551-441.74-74 Capital Outlay-Equipment 4,000. increase 110-7551-441.11-00. Salaries & Wages 2,000. increase 110- 7 551-441. 5 8-0 1 Training 400. increase 110-7551-441.60-33 Materials & Supplies 100. increase 110-7551-441.58-14 Travel & Meetings 500. increase 110-7551-441.41-11 Telephone & Postage 200. increase 110-7551-441.55-12 Printing & Binding 100. increase 110- 7 551-441.31- 30 Community Education 700. increase 124 PattersonfBailev Revitalization Proiect 98 CDBG (Fund 363) Code 363-8363-465.85-01 Rehab of Privately Owned-CDBG 900. increase 363-0000-353.30-00 Owner's Contribution 900. increase 125 Elections (Fund 110-General) Code 110-4300-410.12-00 Salaries & Wages-p.t. 10,000. increase 110-4300-410.12-01 Precinct officials 5,000. decrease 110-4300-410.55-12 Printing & Binding 5,000. decrease 126 GoveminiZ Bodv (Fund 110-General) Code 110-0000-331.41-01 Re-Entry 16,693. increase . 110-0000-331.41-03 Re-Entry-Drug Diversion 7,557. increase 110-4100-410.31- 73 Halt Pass Through 24,250. increase 128 PlanniniZ & Insoections (Fund 110-General) Code 110-7200-465.54-26 Advertising 2,000. increase 110-0000-399.00-00 Fund Balance Appro. 2,000. increase 130 Social Services (Fund 110-General) Code 110-7710-441.89-10 South River Electric Donations 5. increase 110-7710-441.89-20 Central Electric Donations 1,037. increase 110-7710-441.89-30 Fuel Fund Donations 96. increase 110-7710-441.89-40 General Agency Donations 1,327. increase 11 0-771 0-441.89-50 Elderly Assistance Donations 25. increase 110-7710-441.89-60 Foster Care Donations 2,106. increase 110-0000-399.00-00 Fund Balance Appro. 4.596. increase 110-7710-441.80-90 Crisis Intervention 137,022. increase 110-7710-441.80-85 CP&L Project Share 4,929. decrease 110-7710-441.80-80 Independent living 550. decrease 110-0000-330.77-01 Social Services Admin. 131,543. increase 110-7710-441.80-50 Day Care 279,887. increase 110-0000-330.77-04 Day Care 279,887. increase . 110- 7710-441.80-60 Day Care-Smart Start 300,000. increase 110-0000-330.77-05 Day Care-Smart Start 300,000. increase 131 Finance (Fund 11 O-General) Code 110-4400-410.54-26 Advertising 500. increase 110-0000-399.00-00 Fund Balance Appro. 500. increase 132 Public Utilities (Fund 531-Public Utilities) Code 531-0000- 399.00-00 Fund Balance Appro. 3,500. increase 531-9000-431.90-54 Interfd. Trans. to Water Pilot 3,500. increase 133 Water Plant Pilot Proiect (Fund 542-"Pilot") Code 542-9101-431.45-35 Analysis 3,500. increase 542-0000-389.50-00 Advance from HCDPU 3,500. increase - r---~-- _.~ Y.- - ~ -.- - - 68.6 134 Sheriff (Fund 11 O-General) Code 110-0000-356.30-00 Insurance Reimbursement 1,885. increase 110-5100-420.43-21 Maintenance & Repair Auto 1,885. increase 13 5 Sheriff (Fund 11 O-Generan Code 110-0000-354.13-00 Federal Asset Forfeiture 10,000. increase 110-5100-420.74-74 Capital Outlay 8,000. increase 110-5100-420.32-60 Towing Service 2,000. increase 139 Education (Fund 110-General) Code 110-8600-480.31-13 Building Bond-Capital Outlay 221,290. increase . 110-0000-334.86-01 Public School Bldg. Bond Fd. 221,290. increase 140 Court Facilities (Fund 11 O-Generan Code 110-4202-410.31-56 Jury Commission 5,000. increase 110-0000-399.00-00 Fund Balance Appro. 5,000. increase 141 Airoort Water & Wastewater (Fund 360-"Airoort") Code 360-8360-465.45-01 Construction 1,600. increase 360-8360-465.45-80 Contingency 1,600. decrease TAX REFUNDS 3. Tax refunds and releases (Attachment 1) AUDIT CONTRACT 4. Amendment to Audit Contract (Attachment 2) 5. Appointment of Billy Tart and Debbie Turner to the Averasboro Township APPOINTMENTS Tourism Development Authority for a term of one year PERSONNEL ORD. 6. Amendments to the Personnel Ordinance (Attachment 3) MID-CAROLINA COG 7. Amendment to Mid-Carolina Council of Governments' bylaws (Attachment 4) RECLASSIFICATION 8. Reclassifications in the Health Department: . A. From Processing Assistant III (Grade57) to Patient Relation Representative IV (Grade 59) B. From Public Health Nurse I to Public Health Nurse II (Communicable Disease Nurse) MTG. CANCELLED 9. Cancellation of mid-month meeting in December. 10. Lease agreement with Eunice A. Bland and husband, Thomas A. Bland for MAMERS CONTAINER Mamers trash container site in the amount of$I,OOO./year. SITE INFORMAL The following citizens provided informal comments regarding land use and proposed COMMENTS zoning of the County south of the Cape Fear River: 1. Rachel McNeil 2. Ronald Thomas 3. Bob Garrett 4. Eldon Sloan 5. Debra Hales Thomas 6. Teresa Patterson Michael Cardwell requested the Board's assistance to have the North Carolina Department of Transportation provide maintenance on Dragonfly Lane. . Commissioner Titchener moved for the appointments listed below. Commissioner APPOINTMENTS Hill seconded the motion and it passed unanimously. Harnett County Plannim! Board John Milton McKoy reappointed for a 3-year term to expire 12/31/02 Harnett County Board of Ad1ustment Rosemary McLamb appointed as alternate member to fill the unexpired term of Charles Stone. The term will expire 9/1/00. ., I .~' Harnett Countv Librarv Board of Trustees Nancy H. Vest appointed for a 3-year term to expire 1/1/03 687 Averasboro Townshio Tourism Develooment Authoritv Billy Tart appointed for a I-year term to expire 12/31/00 Debbie Turner appointed for a I-year term to expire 12/31/00 JEAN FARRAR Jean Farrar, 552 Farrar Road, discussed with the Board, problem situations with ADDRESSED BOARD hunters on her property. Wildlife officers, David Banholzer and Ron Ellington ON PROBLEMS WITH discussed hunting laws with the Board and Ms. Farrar. Sheriff Knott reported that . HUNTERS deputies are working with the Wildlife officers to enforce hunting laws. Chairman Andrews called to order a public hearing on a resolution regarding ROLLING SPRINGS installment financing for acquisition of Rolling Springs Water & Sewer Treatment W & S Facility and other Public Utilities improvements. County Attorney Snow presented the resolution. Rodney Tart, Public Utilities Director, discussed the scope of the project including extension of wastewater lines to schools and construction of a SCADA system. Chairman Andrews opened the meeting for comments from the public. No comments were offered and Chairman Andrews closed the public hearing. Commissioner Titchener moved to adopt the resolution. Commissioner Bowden seconded the motion and it passed unanimously. (Attachment 5) FIRE INSURANCE Gary Pope, Emergency Management Director, presented a recommendation to modify two fire insurance districts due to service changes. The districts involved are Crains DISTRICTS Creek and Spout Springs. Commissioner Bowden moved to approve the modifications as presented by Mr. Pope. Commissioner Hill seconded the motion and it passed unanimously. (written descriptions and maps of new five-mile insurance districts - Attachment 6) GROUNDS MAINT. Neil Emory, County Manager, reported that proposals have been received for maintenance of the grounds at the governmental complex. The proposals have been GOV. COMPLEX evaluated and a contract with Carolina Pines Lawn Care is recommended for a period . of seven months. If the contact proves to be successful, a comprehensive proposal will be submitted as part of the next budget cycle. Commissioner Bowden moved to approve the proposed contract in the amount of $12,748.31. Commissioner Byrd seconded the motion and it passed unanimously. Departmental reports were filed with the Board from Veterans Affairs, Fire Marshal & Emergency Management, Department of Social Services, and Intra-departmental Budget Amendments (Attachment 7) Neil Emory, County Manager, reported on the following items: 1. Rural Center Grants 2. Reimbursement for salaries of Harnett County Schools' employees who worked during Hurricane Floyd 3. Inspections report on Mobile Home Parks 4. Requested authorization to advertise for temporary position for Central Permitting - authorization granted. 5. Proposed rail system - Commissioner Hill moved to adopt a resolution endorsing a study of rail between Raleigh and Fayetteville. Commissioner Bowden seconded the motion and it passed unanimously. (Attachment 8) CLOSED SESSION Commissioner Byrd moved for the Board to go into closed session for the following . purposes: 1) To discuss two personnel matters; and 2) To instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property. This motion is made pursuant to the provisions of N.C. General Statute section 143-318.11(a)(6) & (5). Commissioner Hill seconded the motion and it passed unanimously. Commissioner Hill moved to come out of closed session. Commissioner Byrd seconded the motion and it passed unanimously. 1 - - 688 ADJOURNMENT There ~ei~g no further business, Commissioner Byrd moved for adjournment. COlDlmsslOner Bowden ~e~onde~ the motion and it passed unanimously. The Harnett County Board OfCoffiIDlssloners regular meeting, December 6, 1999, du1yadjourned at 12:45 p.m. &..11..4?L Dan B. Andrews, Chairman J~.J ~~ . Kay S.OBlanchard, Clerk to the Board Attachment 1. --- ....... /';"~,~(:'":~: :~.; ~:;~/ !:~.'~:~~i 'r'~r;' MONTHLY REFUND REPORT . . "'';i'~'f.tJ # 9Q. ..r LJ"I- - ... K.~ '/. ~ J 23-Nov-99 ~lc. BILL NUMBER NAME REASON AMOUNT YEAR MONTH TOWN 1999012362 DAY, JR FLOYD & PAID TWO SOLID W ASlE SOLID WASTE - 37.50 1999 11/992 ROSWITHA FEES, ONLY ONE TOTAL. 37.50 74 BA YLEAF LANE DWELLING SANFORD. NC 27330 1999525693 EDWARDS, WILLIE PERSONAL V AWE COUNTYWIDE. 1700 X ,73 = IHI 1999 11/99 2 ERWIN BRANTON CORRECTION TOWN OF ERWIN - 1700 X .48 = 8.16 212 SAINT MATTHEWS ERWIN FIRE - 1700 X ,05 = .85 ROAD TOTAL. 21.42 ERWIN, NC 28339 1998950435 E-Z AUTO. INC MOTOR VEHICLE SOLD COUNTYWIDE - 4192 X ,68 = 28.51 1998 11/99 2 LlLLING P.O. BOX 35673 TOWN OF LlLLINGTON - 4192 X .63 = FA YETIEVlLLE, NC 26.41 28303 TOTAL - 54,92 . 1999515494 HODGES, THOMAS PERSONAL VALUE COUNTYWIDE - 5119 X .68 = 3UI 1999 11/99 2 EDWARD CORRECTION AVERAS. FIRE - 5119 X ,04 = 2.05 P.O, BOX 697 A VERAS. RESCUE. 5119 X ,05 = 2.56 BENSON, NC 27504 AVERAS. SCHOOL. 5119 X .02 = 1,03 TOTAL-40.45 1998020342 HOLLAND, BRIAN 0 JEFF BARNES' GARAGE COUNTYWIDE - .,..,5., X ,68 = 30.28 1998 I 1/99 2 BOX 154. BENSON LISTED INCORRECTLY BLACK RIVER FIRE - 4.454 X ,07 = 3.11 ROAD TO HOLLAND BLACK RIVER RESC - 4A54 X ,05 = 2,22 ANGIER. NC 2750! TOTAL - 35,63 1997019431 HOLLAND, BRIAN P JEFF BARNES' GARAGE COUNTYWIDE - 4,671 X .68 = 31.80 1997 11/99 2 BOX 154, BENSO~ LISTED INCORRECTLY BLACK RIVER FIRE. 4,677 X ,07 = 3.27 ROAD TO HOLLAND BLACK RIVER RESC - 4,677 X .05 = 2.33 ANGlER, NC 27501 TOTAL - 37.40 1999514881 HONDA LEASE TRUST PERSONAL VALUE COUNTYWIDE - 4,945 X .68 = 33,63 1999 11/992 ERWIN 8514 MCALDINE PK DR CORRECl10N TOWN OF ERWIN. 4945 X .48 = 23.74 #100 ERWIN FIRE - 4945 X .09 = 4.45 CHARLOTIB, NC 28211 TOTAL - 61.82 1998685742 KELLY, REGINALD VEHICLE WRECKED COUNTYWIDE. 3,036 X .68 = 20.64 1998 11/992 BROWN BOONE TRAIL EME . 3,036 X .085 = 2.58 P.O. BOX 1118 TOTAL. 23.22 LlLLlNGTON, NC 27546 1999972518 LANIER, STACY L MOTOR VEHICLE SOLD COUNTYWIDE - 480 X .68 = 3.26 1999 1lI99 2 128 SPRING LANE SUMMERVILLE FIRE . 480 X .07 = .33 LlLLlNGTON, NC 27546 TOTAL. 3.59 1998956011 MARKS, JAMES M MOTOR VEHICLE SOLD COUNTYWIDE - 3,500 X .68 = 23.80 1998 1lI99 2 P.O. BOX 431 BLACK RIVER FIRE . 3,m X .07 = 2.45 . ANGlER, NC 27501 BLACK RIVER RESCUE. 3,500 X .05 = 1.75 TOTAL - 28.00 1998675925 MCLAMB, LET A Y NOT IN TOWN TOWN OF DUNN. 21,510 X.46 = 98.95 1998 11/99 2 DUNN 3130 JONESBORO ROAD TOWN STICKER - 5.00 DUNN, NC 28334 TOTAL -103.95 ~.-_."-' - -'-----_.................- -::.,l':1~:r~,.~ ,~':~l!'.,..~('~',J~,('"... :,,>.,,..--~---" --. -- ---~~-.._.---,-...- ----~.,--~.~. -,-- ---"."'. --',"'-'- ,689 1999516271 PAUL, GARY HILTON PERSONAL VALUE COUNTYWIDE - 2.855 X .68 = 19.42 1999 11I99 2 DUNN 110 GUM STREET CORRECTION TOWN OF DUNN - 2.855 X.46" 13.1~ DUNN, NC 28334-8421 A VERASBORO FIRE - 2,855 X .05 .. 1,43 A VERASBORO RESCUE. 2,855 X .02 .. .58 TOTAL - 34.57 1998933952 RASEY, JOHN & DIANE MOTOR VEHICLE SOLD COUNTYWIDE - 878 X .68 .. 5.97 1998 11/992 220 WHIT COURT BLACK RIVER FIRE. 878 X ,07 .. ,62 ANGIER, NC 27501 BLACK RIVER RESCUE - 878 X .05 .. .44 TOTAL -7,03 1999522479 STILWELL, WALTER PERSONAL VALUE COUNTYWIDE -1,875 X .73" 13.69 1999 11/992 GEORGE CORRECTION N, HARN. FIRE. 1,875 X .09 .. 1.69 . P.O. BOX 190 TOTAL - 15.38 KIPLING, NC 27543 1999504171 STRICKLAND. JAMES A Mv I VA VEHICLE SOLD COUNTYWIDE - 4.173 X .68" 28.37 1999 11/992 181 E WIMBERLY BLACK RIVER FIRE. 4,173 X ,07 = 2.92 STREET BLACK RIVER RESCUE - 4,173 X .05 .. ANGlER, NC 27501 2,08 TOTAL - 33.37 1999500027 SWANN. LENA E MOTOR VEHICLE SOLD COUNTYWIDE. 3,074 X ,68" 20,91 1999 11/992 2967 MCNEIL ROAD BENHA VEN FIRE - 3,074 X ,07 .. 2.16 SANFORD, NC 27330- BENHA VEN RESCUE. 3,074 X ,025 .. .77 2614 TOTAL - 23.84 1999520989 TART. MARY B PERSONAL VALUE COUNTYWIDE -610 X ,73" 4,46 1999 11/992 1429 TITAN ROBERTS CORRECTION : FLATWOODS FIRE -610 X .15" ,92 ROAD TOTAL - 5.38 LlLLlNGTON, NC 27546 1999525024 WHITE, LEONARD J PERSONAL VALUE COUNTYWIDE - 633 X .73 .. 4.62 1999 11/99 2 44 LONGVlEW PLACE CORRECTION BLACK RIVER FIRE - 633 X .11 .. .70 SPRING LAKE, NC 28390 TOTAL - 5.32 Attachment 2. - AMENDED - . lGC.~OS (RC\'. 1/111999) CONTRACT TO AUDIT ACCOUNTS nk ill Tril'liclIIC, ofHarnett Countv~ North C,arol ina OCl\'I:mmcnl.1 Unil On this 10th da)' of Nov'embp... ,19 99 Deloitte & Touche LLP AudilOr Post Office Box 2778, Raleigh, North Carolina 27602-2778 tot.ilin; Address J:;\.iC:ti.:l ' hereinafter referred to as OJ:: I..oun-cy the Auditor, and Commis sioner s of Harnett Count V , hereinafter referred Govemin& Boud Govemmcnll1 Un!1 to as the Governmental Unit, agree as follows: I. The ^u~ilor slmll uudil all slalemenlS and disclosures required b)' generall)' acceple~ accounting principles and addilional r.:quired tllal slalemenls and ~isclosures of all funds and/or di\'isions of Ihe Go\'emmenlal Unit for Ihe p:riod beginning Ju y 1, ,19 98, and ending June 30, . 1999. The combining, individual fund. and account sroup financial Stllll:ments and sche:dules shall be: subjected 10 the auditing procedures applie~ in the audit of the combined financial SllllemenlS and an opinion will be rendered in relation 10 the: combined financial SlatemenlS laken u a whole. 2. At a minimum. Ihe Auditor shall conduct his audil and render his re:pon ill nccordance: wilh genel'llll)' acce('llcd audilins slandards. Thc lIudllor shall perform Ihe au~il in accordance wllh GO\'\immenl Audilinl! Slnndnrds irrequirelJ by tbe Slllle Single Audit hnplerne:nlalion Act, as codified in G.S. 159-34. If required by OMB Circular A-133 lInd Ihc SlalC Sinsle Audit 100plcmenlalion Act, Ihe audilor shall perform a Single Audit . J. This contract cOlllen/plates all lI11qualified opinion being reI/dared. If financial stalemenlS arc not pre:pared ill accordance wilh senernlly accerh:d accounling rrindrh:s (G^^P). or Ihe $lnlemenlS fnillo include all di$clo~\Ire~ relluir.:d hy GAAI). cxplain Ihal departur.: from GAAI' in Ih.: ~pacc b.:lu\\': ~. 71,is COII/ruet eOlllelllp/ot.:s Oil l/IullIo/ifi.:J opiniol/ being rendered, TIle audil shall includc such tesls of Ihe accc)unling records an~ such olher audiling proce~ur.:s as arc considered b)' Ihc Audilor 10 be: nece:sS8I)' in Ihe circumslances.. "1/)' Ii",itations or n:strict;c1I/s il/ scopa II"/,;ch II'OIl/J leaci 10 a qllulificalioll shollld bl! 111/(1' r.tplaill/!d ill all oUac/lllllmllo Ihis conlracl. Thc audit \\' ill havc no scope: Iimitalions e:xccpl: 5. If Ihis audi! engagement is subjecI 10 Ihe slandards for audilas delined in Ihe Ciovernment ^lIditinl! Sllmdnrds. issued b)' the: Complroller General of Ihe lJnil.:d Slales. Ihen the Au~i!or warmlllS b)' acceplina Ihis ellgagemenl Ihal hcl~hc hilS mCI Ihe rcquiremcnls for a peer re\'ie\\, and continuing c~uc;llion as specified in Ihe CiO\'crnrncnl ^lIdi!inl! Slnndnrds. The A\ldilOr agn:es III rlrlwide a COr}' elf Ilwir mllSI r.:ccnl rcer rcvic\\' rcrnn to Ihe Oo\'Crnmenlulllnit an~ Ihe Secrelur}' of Ih.: I.neul (jlwernmclll CUlIlIlIissiun C!illt 12 Ihe l:~l:l:lIIiun uf Ihe uullil elllllr;u;l. (See hem 20.) 690 6. It is agn:l.:J thai time is of thl.: esscm:c in this contracl. All :lul!its are to be performcd and the repon of audit suhmill\.-d h)' October 31, .19 99. 7. It is ..grced that ~c:nerall)' accepted auditing standards include a re\'i.:w of the Governmental Unit's s)'stem of internal contral anI! :lccounting as same relmes to accoulllahilit)' of funds :lOd adherence to bud~et and la\\' requiremenls applicahle thereto; that the Auditor will make a writlen reJlOn. which ma)' or ma)' not hi: a pan of the written repon of audil. 10 Ihe Gl)\'ernin~ Board sellin~ limh his lindinss. together with his reconllnendations for impro\'ement. ThaI \\"fillen repon must include allmatlcrs delined lIS .. reponahh: conditions.' in AU 32S of the AICPA I)rofessiomd Standards. The Auditor shall tile a c:onv of that renon with the . Scc:r\.'taf" of the l.oc:al GovernmenlCommissioo. S. All local go\'crnment and public aUlhority contr.lClS for annual or special audits, bookkeeping or other lISsistance necc:sSllry to prep:m: the Unit.s records for audi't, financial statCJnent preparation, an)' finanee.related investigations, or an)' other audit-related \H\rk in Ihe Suite of Nonh Carolina require the approval of the SecretaI')' of the Local Go\'crnmcnt Commission, In\'oices for SCr\'ices ren~ered under these c:ontraets shall not be 'laid bv the Go\'emmcntal Unit until the invnice has been annroved bv the SCC'rCt:lf" of the Local Government CClmmission. (This also inc:ludes an\' nrnl!ress hillinl!s.\ All in\'oices should he submillcd ill triplieille to the Secrctal')' of the Local Go\'emment Commission, The original and one COP)' will be returned to the Auditor. "1'pro\ al is n(lt required on contracts and iO\'oiccs for S)'stcm impro\'ements and similar services of a non-auditin~ nlllure, 'J. 11\ \:ulbiJer:lIion of the s:uisfa"ol)' performance of the provisions of this agreement, the Governmental Unit shall pa\' to the Auditor, upon approval b)' Ihe Sccretlll')' of the Local Go\'entll1ent Commission. the follo\\'in2 fee which includes an)' .ellst the Au,litor 11\0\)' incur from work p:lper or peer rcvic\\'s or an)' other qualilY assurance: program required by third partie:; (Federal all\! 51:l\e agellcics or other organizations) as re&ujed under the Federal and State Single Audit Acts: YC:lr-tmd bookkeCI)ing assistante~ A ,\utlit- $136.600 (additional $7.300 for two ma-T<,'- ~t..a....... aJi'::>"'''Lp.rog-ams) l'rcll:lration of the linancinl statcments N / A .. * - Th~ independent auditors' report of Deloitte & Touche LLP should not be included or incorporated by reference in any client prepared document without the express written permission of Deloitte & Touche LLP. 10, Aner complelin; his audit. the Auditor shall submit to the Oovernin, Board a writ\cn repon of audit. Th!s report shall include, 1\ I.:asl. th.: fin:mc:ial stltemcnts of the &ovcmmenw unillll\d .11 of its component units and notes themo prepared in , ...,;. ~ance \\ ith I.:ncrally accepted lICcountin, principles. combinin,lnd supplcmcnW)' information requested by the client or required for rull disclosure under the law, and the auditor's opinion on the I1IIlcrial .. .... ,ted. The Auditor shall furnish the required number of copies or the report of audit 10 the Governinl Board U soon u pnctlcal der the close: of the accountillJ period. II. The Audilor shall nte with thc LQClII Oo\'ernment Commission two copies of the report of audit, includina one cop)' of the federal Data Collection Form. if a fedctal sinale audit is conducted. Two copies of the report of audit should be submitted if an . audit is required to be performed onl)' under the requirements of the SlIte Sinale Audit Implcmcnwion Act or. financial audit is required to be pctf. .< in ,..... " fance with povemmCl,!t -&uIi1!!lI ~1apdarU- Otherwise, one copy shall be submillcd. Copies of the repon shall be flied with the Local OClvcmmcnt Commission when (or prior 10) submiltinl the Invoice for the services rendered, All copies of the report submitted t"ulf .be boun". The report of audit, u filed with the Sccrctar)' of the Local (jpvemment Commission. becomes. maner of public record for inspection and review In the offices of the Sccrctar), b)' any interested panies, Any subsequenl revisions to these repons must be ICllt to the SccrclIr)' of the Local Oovcmmcnl Commission, These audited financial SUllements arc used in the preparalion of Official SlItements for debt ofTcrinp. by municipal bond ratin, services. and 10 fulfill secondary markct disclosure requirements oftM Scc:urities and Exchan,e Commission. 12, Should circumsUlnees disclosed by the audit call for. more detailed invcstiption by the Auditor thin nd........I)' un~er ordinary circumSlances. Ihe Auditor shall infonn the Oovernin; Board in writinl of the need for such additional in\'CStiaation and the additional compensation required therefor. Upon "r , .. ,I by the Sccmary of the Local Oovcmmcnt Commission. this a;rcemcnt may be \'Dried or chan;.:d to include the increased time ancllor compensation u mD)' be a;rccd upon by the Oo\'ernin; Board and the Auditor. 13, If an approved contract needs to be varied or chanled for any reason. the chanae must be reduced to writina. si,ned by both parties. preaudited if ncc:esSll)', and submiued 10 the Scc:rctary ofthe Loc:aI (jovemment Commission for approval. Nn ehpnllc ~ha" he c:fl'cC:lh'e un'e~~ annm,'cd I", Ihe Secrelan' nf Ihe: Local Go\'emmcnt Cnmmi~~inn. Ihe Gn\'eminl! Rnard. and Ihe. Audilor. 14. Whenevcr Ihe Auditor uses an engagemcnt letter wilh the clienl, Items 9 and IS may be completed by refcrencing the ensa;emcnl lellcr and allaching a COP)' of the enga;cment Icller to the contract 10 incorporate the cnp;ement lellcr into the conlract. In case of canmct belween the lerms of the enpgcmcnt letter and Ihe lerms of this conlract. the tenns of Ihis conlracl will eonlrol. I!n;a:;emenl lettcr lemls an: deemed 10 he: \'nid unlcss Ihe conl1icting terms of Ihis conlraCI are spceifieall~' deleted in Item:! I of Ihis eontrac\. [l1sallemenll.:llers contllining ind.:mnilicalion clauses will not be lIppro\'ed by Ihe Local Go\'crnment Commission, IS, There ar.: no special provisions e"cept: See previously attached engagement letter dated April 19, 1999 1(,. A sc:p;sr;lle contract ~hOl.II~ ~ bc made for each division to be auditcd or repon 10 be submillcd. A separale conlract must be executed for cach c:onlponent unil which is I local go\'emment and for which a separate audil repon is issued, . 17. "he contract should be executed and submitted in trinlicnte 10 Ihe Sccretllf)' of Ihe Local Oo\'.:mment Commission, 3:!S Nonh SlIlisbuf)' Str.:et. Raleilh. Nonh Carolina 27603.1385, IS. Upon appro\'al. Ihe original eonlraCI will be relurned to thc Go\'Crnmentlll Unit. n COP)' will be forwarded to Ihe Auditor. and a cop~' retained b)' the Seeretllf)' of Ih.: Local Oo\'crnment Conllnissinn. The audil ~hould nol hI! start~1! h"rnr~ Ihl! cnnlrnCI 'S i'"nrn\'c:d. 19, Thcre arc no olher agreements belween the pnrties herelo nnd no othcr agreements rclative hcreto lhat shall be enforeenhle unless ent.:red inlo in l\tcordance \\ ilh Ihe rrocedllrc se\ (lUI herein and arrro,'cd b)' \he SCcrelaf)' of the Local GO\"Cffimenl Commi~~inn. 20. tf \lIis lIlIdit cn;:I;elll\."I\t is not suhjcClto "o\'l!mn'l!nl ^"dilj'1l! !\tand"rd~., then Item 5 shllll he liMed as a deleled rrovision in ttem ! I. I\n esplanatiolllllllst he ltiwlI fllr dcletin; Ihis pro\'ision. !\. r\lIl\flhe abn"c l"aragrnpla are undcflllood and shall al"ply 10 this a~reelncnt, cxceptthc following numbered para~rnl'hs shall bc ,l.:l.:t.:.I: (Se.: Itelll 14,) .------ ~-~ -------.- .~" ..."":~...--~ - ~._---~~ ~91 Deloitte & Touche .I.L.E H"",.nprr rtwn.tJi 1\t""...~'" Zarolina A_Iii.... UCl\'Cml1~nl ir . I~Jonathan. '. ~tlller DanielB. Andrews, ~oard Chairman .-'/ ll~c-' or.- & 77ll'lor., '~liJJsJ .' 'I ",!Id:l '~ ' - M- .''''" ,. . ) (Sipll...or~orfh.,m"'OllOr", . ,1IaIrd1 Uale _I Cf) N~iflY1oq... 1<t:J"] Dlle /2. - 1,,-9'1 ^ "pnw~d b)' the S~CI'C\II)' Df lhe Local Oo\'c. .' This inslrumcnl has been prelUdilCd In the manner required b)' C (ll11missiDn as ,,<<willed in Aniclc 3. Chapler I S9 Df lbc The Local Oovemmcnt Bud,a and Fiscal Conuol ACI Dr b)' lhe General Slalules 1" Aniele 31.1'an 3. ChIplCf IISC Dflbc Scllool Budlel and Fiscal Conuol ACL . G~I1C'al Slalules. Vplessa TIIl- Y..a.1Jni" F; "~e Director FIW ,he scc.....,.. """.U-. . "'. C......iuioa CI. , . III IJIolI F~Wl 1)1!' ptinl_l 1J~-, , '~I~"'''"'.l ,~iF""lIfCl 11;&1< Oa:. I :2. - ,W..:;. ~i<." !!:.!!::! I", ....,.,,1 .--..-.' -- ~ Attachment 3. Section 31. Advene Weather 1. 0.........1 Provisions. a. Administrative leave because of adverse weather may be granted when the County Manager exercises his discretion to adminL.~."";vely excuse (no charge to leave) nonessential employees early because of severe weather developing during normal operating hours, or when there is a delayed opening because of severe weather developing during non-duty hours. b. All employees are to presume, unless otherwise notified, that their activity will be open regardless of any weather or other emergency conditions, which may develop; and they are expected to report for work. c. Designation of Essential Employees. Essential county services must be maintained regardless of weather conditions. Department Heads are '.;.,)f"wnsible for determining . which of their employees are essential to the accomplishment of their depa.:........t's mission. Essential employees are required to report to, or ........in at work during adverse weather conditions. Those essential employees who cannot '''f''wu to work because of driving conditions will make every effort to contact their supervisor or another management official so that county transportation can be dispatched to pick them up. When county transportation is provided or offered and refused by the employee, administrative leave will not be granted and the employee will be charged absence without approved leave. d. Notification requirements. Employees who have been designated as essential must be notified in writing of the designation and are required to acknowledge this notification in writing. Department Heads will make this notification upon implementation of this policy, and will also notify new employees if they will be serving in a position that has been designated essential. e. There are no provisions to allow essential employees to take a day off at some future time to compensate for working during an emergency. Essential employees who work during an emergency situation when the E..,......encv Onerations Center is activated, and while nonessential employees are on administrative leave, will be compensated as follows: (1) Nonexemnt employees will be paid I and Y2 times their regular rate of pay for each hour they work under these circumstances. This pay will be in addition to any other pay they are entitled to during that administrative workweek. (2) Exemnt employees (including depa.:........: heads) will be paid at the rate of 1 times their regular rate of pay for each hour they work under these circumstances. This . pay will be in addition to any other pay they are entitled to during that administrative workweek. 2. Release of nonessential employees. a. The County Manager's decision to release employees early will be disseminated to department heads by the Administration staff assisted by the Personnel Department. b. Entitlement to administrative leave depends on the nonessential employee's status at the time of the announcement. (I) If the employee was on duty and d..,.",.:ed on leave after official word was received but before the time set for dismissal, leave is charged only from the time the employee d';'t'...~ed until the time set for dismissal (2) If the employee was scheduled for duty after an initial period ofleave and dismissal is given before the employee can report, leave is charged ootil the time set for dismissal. --- ~- ~ -- ~--,-~.--_.__.- ____u_____ _ - ~-~~ - --~ - -- -. -- '9~ (3) Ifsevere weather develops during non-duty hours but there is no curtailment of county activities, employees are expected to be at work at the beginning of the workday. Employee tardiness caused by treacherous driVing conditions may be excused .. on a case-by-case basis. The County Manager may delay opening of county activities for a certain period of the workday. In that event. nonessential employees will be admin~....~;vely excused for the duration of the delayed opening. In the event the County Manager closes all nonessential county activities for an ~;... day, the day will be considered a non-work day for leave purposes and employees will be excused without charge to leave. This does not apply to employees in a non-pay status on the days before and after the day of the closing. (4) Temporary part time i..L......ittent employees who are not scheduled to work . -" are not entitled to admini.)~...~;ve leave. (5) Liberal use of annual leave during adverse weather periods for nonessential employees is Harnett County's standing policy. -' 3. Adverse Weather Announcements. The County Manger's Office will furnish the below listed radiorrv stations with Harnett County adverse weather announcements relating to delayed opening or closing of county activities. :n: Radio WRAL TV - 5 Raleigh WPTF Attachment 4. - RESOLUTION TO APPROVE AND RATIFY THE AMENDMENT OF THE MID-CAROLINA COUNCIL OF GOVERNMENTS BYLAWS WHEREAS, The County of Harnett , has received proposed ByLaws . changes which are attached as Exhibit "A" and incorporated herein by reference; WHEREAS, the proposed ByLaws have been re,viewed and appear to be in the best inter~st of the members of Mid-Carolina Council of Govenunents; WHEREAS, the proposed ByLaws will allow better implementation of projects and promote cooperation among all members. NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the County of Harnett _ that: 1. The proposed ByLaws as written in Exhibit "A" attached hereto, are approved and ratified. 2. The Chairman (Chairman) and Clerk in behalf of said Governing Body is authorized to execute said Resolution and forward the Resolution to the Executive Director of Mid-Carolina Council of Govenunents for proper action. ADOPTED this the 6th day of December 1999 , . COUNTY OF HARNETT By: /J~ A-~ Chairman Dan B. Andrews ATTEST: ~,/ ~~tVU! Cle Kay S. Blanchard .~- - -~- . ...........~~------_._- ~ --- ~ ---- ------- -- ----- --- -~-~-~ ~ ~ -~---_................._-~- r-f-"~"T1}"'"':'-~'--"- .7-----;-;;-,.,T-;,;.,-77";"""1:-.F.8--:.;~,'-".,.,-~~~---..--~-.-...,---~_"'_~~'. ~ ..._.,. "-'-"-~-;C--" 69~ Mid-Carolina Council of Governments "Exhibit A" Proposed By-Laws Amendment Board of Directors Configuration November 23,1999 CURRENT WORDING: . Article I, Section 3. Board of Directors (b) The Board of Directors shall consist of two members of the Council from each partici~at!ng county. The Council members from the Boards of County ConumsslOners shall be on the Board of Directors. The second member from each county on the Board of Directors shall be selected annually by a caucus of the members of the Council from each respective county. PROPOSED WORDING: (b) The Board of Directors shall consist of the following membership: (1) A Council member from each Board of County Commissioners shall be on the Board of Directors. (2) A member from each county shall be selected for the Board of Directors Attachment 5. A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE . COUNTY OF HARNETT, NORTH CAROLINA, ApPROVING AN INSTALLMENT FINANCING CONTRACT AND A DEED OF TRUST WITH RESPECT THERETO AND DELIVERY THEREOF AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS. WHEREAS, the County of Harnett, North Carolina (the HCounty') is a duly and regularly created, organized and validly existing political subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution, statutes and laws of the State of North Carolina (the "State '); WHEREAS, the County has the power, pursuant to Section 160A-20 of the General Statutes of North Carolina, as amended, to (i) purchase real and personal property, (ii) enter into installment financing contracts in order to finance the purchase of real and personal property used, or to be used, for public purposes, and (iii) finance the construction of fixtures or improvements on real property by contracts that create in the fixtures or improvements and in the real property on which such fixtures or improvements are located a security interest to secure repayment of moneys advanced or made available for such construction; WHEREAS, the Board of Commissioners of the County (the "Board'), hereby determines that it is in the best interests of the County to receive an advance of funds in an aggregate principal amount of not more than $4,675,000 by entering into an installment financing contract (the "Contract') with First Union National Bank, a national banking association (the "Bank'), and a deed of trust and security agreement related thereto (the "Deed of Trust ') to secure the County's obligations under the Contract, in order to provide a portion of the funds necessary for: (i) the acquisition of a water and sewer system located on certain land owned by the County as more specifically described in Exhibit A to the Contract, (ii) the construction of water and sewer lines, and (iii) the acquisition of SCADA equipment (the "Project'); WHEREAS, the County has executed an agreement with the RolJing Springs Water Company, . Inc.. the W.S. Wellons Foundation, et. al. (the "Grantors') for the purchase of the water and sewer system (the "System ') set forth in (i) above. WHEREAS, the approval of the Utilities Commission of North Carolina is required prior to the transfer of the System from the Grantors to the County. WHEREAS, the County recognizes that this approval from the Utilities Commission of North Carolina wiIJ also be a condition for the release of funds from the Harnett County Water and Sewer Construction Fund (the "Construction Fund" as defined in the Contract) held in escrow by the Escrow Agent pursuant to Article IV of the Contract. WHEREAS, the Project will be owned and operated by the County to serve the needs of the citizens of the County; WHEREAS, the County hereby determines that completion of the Project is essential to the County's proper, efficient and economic operation and to the general health and welfare of its inhabitants, that the Project will provide an essential use and will permit the County to carry out public functions that it is authorized by law to perform, and that entering into the Contract is necessary and expedient for the County by virtue of the findings presented herein; -- - - 694 WHEREAS, the County hereby determines that the estimated cost of the Project is not less than $4,675,000 and that such cost of the Project exceeds the total sum of certain grants the County expects to receive in connection with the Project and the amount that can be prudently raised from currently available appropriations, unappropriated fund balances and non voted bonds that could be issued by the County in the current fiscal year pursuant to Article V, Section 4 of the Constitution of the State; WHEREAS, although the cost of the PtOject pursuant to the Contract is expected to exceed the cost of financing the Project pursuant to a bond financing for the same undertaking, the County hereby determines that the cost of financing the Project pursuant to the Contract and the Deed of Trust and the obligations of the County thereunder are preferable to a general obligation bond financing or revenue bond financing for several reasons, including but not limited to the following: (i) the cost of a special election necessary to approve a general obligation bond financing, as required by the laws of the State, would result in the expenditure of significant funds, (ii) the time required for a general obligation bond election would . cause an unnecessary delay which would thereby decrease the financial benefits of acquiring the Project, and (iii) no revenues are produced by the Project so as to permit a revenue bond financing; WHEREAS, the County hereby determines that the estimated cost of financing the Project pursuant to the Contract reasonably compares with an estimate of similar costs under a bond financing for the same undertaking as a result of the findings delineated in the above preambles; WHEREAS, the obligation of the County to make Installment Payments under the Contract is a limited obligation of the County payable solely from currently budgeted appropriations of the County and does not constitute a pledge of the faith and credit of the County within the meaning of any constitutional debt limitation; WHEREAS, in order to secure the County's obligations under the Contract, the County will enter into the Deed of Trust with the deed of trust trustee named therein for the benefit of the Bank; WHEREAS, the County does not anticipate future property tax increases solely to pay installment payments falling due under the Contract in any fiscal year during the term of the Contract; WHEREAS, the sums to fall due under the Contract will not exceed $551,800 for each of the fifteen fiscal years that the Contract will be in effect; WHEREAS, Parker, Poe, Adams & Bernstein L.L.P., as special counsel ("Special Counsel'), will render an opinion to the effect that entering into the Contract and the transactions contemplated thereby are authorized by law and constitute a purpose for which public funds may be expended pursuant to the Constitution and laws of the State; WHEREAS, no deficiency judgment may be rendered against the County in any action for its breach of the Contract, and the taxing power of the County is not and may not be pledged in any way . directly or indirectly or contingently to secure any moneys due under the Contract; WHEREAS, the County is not in default under any of its debt service obli8<ltions; WHEREAS, the County's budget process and Annual Budget Ordinance are in compliance with the Local Government Budget and Fiscal Control Act, and external auditors have determined that the County has conformed with generally accepted accounting principles in preparing its Annual Budget Ordinance; WHEREAS, past audit reports of the County indicate that its debt management and contract obligation payment policies have been carried out in strict compliance with the law, and the County has not been censured by the North Carolina Local Government Commission (the "LGC'), external auditors or any other regulatory agencies in connection with such debt management and contract obligation payment policies; WHEREAS, the Board conducted a public hearing with respect to the Project on December 6, 1999, to receive public comments on the Project, the proposed financing, the Contract and the Deed of Trust relating to the Project and the County has filed an application with the LGC for approval of the LGC with respect to the County entering into the Contract; WHEREAS, there has been presented to the Board the forms of the Contract and the Deed of Trust (collectively, the "Instruments'), copies of which are attached hereto, which the County proposes to approve, enter into and deliver, as applicable, to effectuate the proposed financing at an interest rate of 5.30% per annum and for a maximum principal amount of $4,675,000 as specified in the Instruments; and WHEREAS, it appears that each of the Instruments is in appropriate form and is an appropriate instrument for the purposes intended; NOW, THEREFORE, BE IT RESOL VED BY THE BOARD OF COMMISSIONERS OF THE . COUNTY OF HARNETT. NORTH CAROUNA. AS FOLLOWS: Section I. Ratification of Prior Actions. All actions of the County, the County Manager, the Finance Officer of the County and the Clerk to the Board and their respective designees in effectuating the proposed financing are hereby approved, ratified and authorized pursuant to and in accordance with the transactions contemplated by the Instruments. Secdon 2. Approval, Authorizatioll and Executioll of COlltract. The County hereby approves the Project in accordance with the terms of the Contract, which will be a valid, legal and binding obligation of the County in accordance with its terms. The County hereby approves the amount advanced by the Bank to the County pursuant to the Contract in an aggregate principal amount of $4,675,000, such amount to be repaid by the County to the Bank as provided in the Contract in 15 annual installments of principal and 30 semiannual installments of interest in arrears at an interest rate of 5.30% per annum. The form, terms and content of the Contract are in all respects authorized, approved and confirmed, and the Chairman, the County Manager, the Finance Officer of the County and the Clerk to the Board or their respective designees are authorized, empowered and directed to execute and deliver the Contract for and on behalf of the County, including necessary counterparts, in substantially the form attached hereto, but with such changes, modifications, additions or deletions therein as shall to them seem necessary, desirable or --'--'- ::) ',' !''''-:<;!l~,.;:r'''r;s(''~' -~~~ 6CfS appropriate, their execution thereof to constitute conclusive evidence of their approval of any and all such changes, modifications, additions or deletions, and that from and after the execution and delivery of the Contract, the Chairman, the County Manager, the Finance Officer of the County and the Clerk to the Board or their respective designees are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Contract as executed. Section J. Approval, Authorization and Execution of Deed of Trust. The form, terms and content of the Deed of Trust are in all respects authorized, approved and confirmed, and the Chairman, the County Manager, the Finance Officer of the County and the Clerk to the Board or their respective designees are authorized, empowered and directed to execute and deliver the Deed of Trust for and on behalf of the County, including necessary counterparts, in substantially the form attached hereto, but with such changes. modifications, additions or deletions therein as shall to them seem necessary, desirable or appropriate. their execution thereof to constitute conclusive evidence of their approval of any and all such . changes, modifications. additions or deletions, and that from and after the execution and delivery of the Deed of Trust, the Chairman, the County Manager, the Finance Officer of the County and the Clerk to the Board or their respective designees are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the Deed of Trust as executed. Section 4. Further Actions. The County Manager, the Chairman of the Board and the Finance Officer of the County are hereby designated as the County's representatives to act on behalf of the County in connection with the transactions contemplated by the Instruments, and the County Manager, the Chairman of the Board and the Finance Officer of the County are authorized and directed to proceed with the construction, equipping and furnishing of the Project in accordance with the terms of the Instruments, and to seek opinions on matters of law from the County Attorney, which the County Attorney is authorized to furnish on behalf of the County, and opinions of law from such other attorneys for aU documents contemplated hereby as required by law. The Chairman, the County Manager and the Finance Officer of the County are hereby authorized to designate one or more employees of the County to take aU actions which the Chairman, the County Manager and the Finance Officer of the County are authorized to perform under this Resolution, and the Chairman, the County Manager, the Finance Officer of the County or their designees are in aU respects authorized on behalf of the County to supply aU information pertaining to the transactions contemplated by the Instruments. The Clerk to the Board, the County Manager, the Chairman of the Board and the Finance Officer of the County are authorized to execute and deliver for and on behalf of the County any and aU additional certificates, documents, opinions or other papers and perform all other acts as may be required by the Instruments or as they may deem necessary or appropriate in order to implement and carry out the intent and purposes of this Resolution. Section 5. Desigllatioll as Bank Qualified. The County hereby designates the Contract as a "qualified tax-exempt obligation" eligible for the exception from the disallowance of the deduction of interest by financial institutions allocable to the cost of carrying tax-exempt obligations in accordance with the provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code'). The County does not reasonably anticipate issuing more than $10,000,000 of qualified tax-exempt obligations . pursuant to Section 265(b)(3) of the Code, including all entities which issue obligations on behalf of the County and all subordinate entities of the County, during calendar year 1999 and the County will not designate more than $10,000,000 of qualified tax-exempt obligations pursuant to Section 265(b)(3) of the Code during calendar year 1999. Section 6. Repealer, All motions, orders, resolutions, ordinances and parts thereof, in conflict herewith are hereby repealed. Section 7. Severability. If any section, phrase or provision of this Resolution is for any reason declared to be invalid, such declaration shall not affect the validity of the remainder of the sections, phrases or provisions of this Resolution. Section 8. Effective Date. This Resolution shall become effective on the date of its adoption. YEAS Commissioners Byrd, Bowden, Andrews, Titchener, and Hill NAYES None PAS.SED. ADOPTED AND APPROVED this 6th day of December, 1999. STATE OF NORTH CAROLINA ) . ) COUNTY OF BARNETI' ) I, Kay S. Blanchard, duly appointed Clerk to the Board of Commissioners of the County of Harnett, North Carolina, do hereby certify that the foregoing is a true and accurate copy of the resolution which was passed by the Board of Commissioners of the County of Harnett, North Carolina, at its meeting held on December 6, 1999, to become effective on December 6, 1999, and thaI such resolution has been duly recorded in the minutes of the County. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 6th day of December, 1999. [SEAL] By:~ J. ~ Kay S. mhrichard Clerk to the Board of Commissioners of the County of Harnett, North Carolina 1------ . ~ ----.,--- ~ ~9b EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS A Meeting of the Board of Commissioners of the County of Harnett, North Carolina was duly held on December 6, 1999 at 9:00 A.M. County Board of Commissioners Assembly Room, 102 East Front Street, Lillington, North Carolina, Chairman Dan B. Andrews presiding. Commissioners Present: Dan B. Andrews, Chairman Beatrice Bailey Hill . Joseph T. Bowden Teddy J. Byrd Walt Titchener Commissioners Absent: None Commissioners Abstaining: None . . . . . . . A RESOLUfION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF lIAR, I.e. ., NORm CAROLINA, ApPROVING AN INSTALLMENT FINANCING CONTRACT AND A DEED OF TRUST WITH RESPECT THERETO AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS. Commissioner Titchener moved that the following resolution be adopted, seconded by Commissioner Bowden A RESOLUfION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, ApPROVING AN INSTALLMENT FINANCING CONTRACT AND A DEED OF TRUST WITH RESPECT THERETO AND DELIVERY THEREOF AND PROVIDING FOR CERTAIN OTHER RELATED MATI'ERS. The motion was adopted by the following vote: . Ayes: 5 Nayes: 0 . . . . . ;.- . STATE OF NORTH CAROLINA ) ) COUNTY OF HARNETT ) I, Kay S. Blanchard, duly appointed Clerk to the Board of Commissioners of the County of Harnett, North Carolina, do hereby certify that the foregoing is a full, true and accurate extract from the minutes of the Board of Commissioners of the County of Harnett, North Carolina, from its meeting held on December 6, 1999, relating to the resolution approving an installment financing contract and the matters addressed therein. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 6th day of December, 1999. [SEAL] By: K~ J . ~ Kay S. lanchard Clerk to the Board of Commissioners of the County of Harnett, North Carolina . -'~'---- -----...,-- ~~- ._.~---~-~-_._. ------ "'i:':~",~\,L'~"'~',:+"(,,, '.~,#jh;'.; ,- " , ~ "'-,"' ~. j' \;;~'.~" -- -- "--~-~--'~-~'~- ,-.,....,._,_. ~-":,-,..-c--...--,.-~.----"'-:""i"".. 697 December 6, 1999 During the regular meeting of the Harnett County Board of Commissioners, December 6, 1999, a public hearing was held concerning the approval, authorization and execution of an Installment Financing Contract with First Union National Bank for $4,675,000.00 in loan funds for the acquisition of the Rolling Springs Water Company, Inc. water and sewer plant/system, the construction of water and sewer lines and the acquisition of SCADA equipment. . Excemt from the Harnett Countv Board of Commissioners relrular meetinlZ, December 6. 1999. Chairman Andrews called to order a public hearing regarding an installment financing contract and a deed of trust with respect thereto and delivery thereof and providing for certain other related matters. Rodney M. Tart, Public Utilities Director, provided a scope of the proposed projects related to the installment financing contract and deed of trust. Chairman Andrews opened the meeting for comments from the public. No comments were offered and Chairman Andrews closed the public hearing. ~~~~ Kay S. lanchard, Clerk to the Board Harnett County Board of Commissioners Attachment 6. CBAINS c.nK JIIIINS1JR4NCI DISTRIct DaVID BY: CIWNS CItIR nu DIPAltTMaNT INC. MAPl"-. MILK 5 MILl DISTRICT APPROVED BY MOOD ComttY ON: . AJIPIlOVD BY ILUNETr COUNTY ON s Be&tuinc II paiDl (1) OIl sa 1108~ ,) mile ItOItheaa of SIll106; tboDcc ill a IOIdhcdy diJa:tioD topoiDt (2) on sa 1109,1.0 milelDlltbafitl~witb sa 1106; tlIace iD . CIIIedy diNc:doa to pDt (3) 011 sa 1111, ,3 mile....... ~ita ~ with sa 1189, exducbI811 ~ 011 Sa. 1109, betweeD thiI pOiJd ad die ~ poiDt; dIeIIce ill .1OUtMrIy..... to poiDt (4) It....~ ~~ cxady 1hII; 1IIaIco.... the Moore I CuInberIMcl QOUIIty liDo to the Hob COUD&y Uae to poiat <$) OD sa 2023 , 1.3 mile wat ala .......wa with sa 2176; d..c i1l a ftOrtbellthl, dncdaato'poUu (6) on Stl20I6,,6 mi..lOUthafltl..~ wkb SR2021; tIaa iIIllIOI1IIcrIJ diftlcdon aIoDa tile cater tiDe of sa 2016 to pobIt (1) . iaIeItcctioD ~ SR 1001_ SR 2086. tbeDce aIon& W.-ll~ Scctioa cIewn IOIItb 73 ..... " IIIiDuta .. ~...h~ 1S40 Mial_ ro I caracr of eecdoD 11 ....1eCtioD 10 ; tbeIa DUb 29 __ 30 .mat eaR 1140 IDiDu1cI ro a pobat; tbeDce 1OUdI4..... 29 tIIi~ .. 1121.26 -..... to . paiaa; daM:e IOUth 79 .... 30 mi_ wtIt 9M05S """'.. to a poiDt; 1128.21 dIeDao IOUIh 27 __ 2 J miautea CIIt 298.82 mi..... to I poiat; tbaIce tIOUIb a. dDpeeI14 minUlel_739.84 minulatoapoiJd; tbacelDUdl84Ja..-15 tn""lfM .. 439.02 to a poilU; tlIcDcc....7 d~/f I, .J 40 IIIimrtea ~ 917.23 ma.e.1O. poiat; thaIco aonh 12 .... 371Di11uCe1 eut139.03 11'...._ to a poW; dIclaae aanb 19 ..... 16 __ .. m IIIiDutea to a poilltj thcDQe DGnh 77 cr...,... ..I. 02 ...... .. 7$2.$3 1DiImtas to. poiat; dKlaaelOUlh Ill.... ~I' '21lli.... ast 434.05 .m...... toa poiDI; tbeace IOIItb 71 dep:a 38 mill.... eut 221.74 miP" to. point; tbmce IOUIb 10 4..... w.j, ,. mi-.a aut 18801 DIimacs to a point ; IhIDae IIOrth 88 deIP'eea 49 mA..... eat 160.22 ......10 a pUt ~tbcnce nor1h 80 J "IU'. .. ' 23 llliDateleuc 2$5.3 1tI~ 10 a point ;tbence . north 48 .... 43 milWl'es eaIll4()() minuta to a poiDl; tbaa DDrIh 4 .... '1 _III. eIIt 792 ",inutes to . poilll; tbence north 14 d..,:" , . .J 51 miI1Utes CIISt 1201.6..... to a point Ibence IIOnIl 70 depea OllDiDuta eIIt ,,. min1del1O a poa ; daIct IIOfth 6 \~......... 46 miDutes east 1821 minutes to 8 point thcace south 84 .... 23 ..... .. 1317.65 to point (8) on SR. 2017. 1.1 mile aon.beuc oft" iotmecticm rib sa 1001 ~ tJIaIge in a northerly diftlCtion alo.. die c:eaucr line ofSll2011 to point (9) OD SR. 2017. .5 adIeI soudl flits intmec.1iou witb SR 1107; theacc in III eaItCrIy ditectioIl to pOiet (10) 011 sa 1101 ,6 mile aonIrMIt of its au..ection with SR. 1106~ tbeaa in. ~ direclioa to point (11) on sa 1106. .7 miIo DOItb ofitt inIenectioa with SRI 108; tblmceinalOUlll>l:.1taty diRaioo to point (1) tile beginning NOTE: Tbia dcscripdan cbcriba an area of ~ and Hamett COUIdics punuaIIt to Geoedl Statutel153A .. 233 for I~ GradiDa Pu.rpoeeI 0aIy Points 1,2, aad 11 are acUoiniDa poiDlS with Spout Sptinp Pin iaIura8ce diItri~ Poinu 6,7)8.9 and 10 are actioinina points with Cilde . V file iDsuJaIu:e district . _~.. I.. I . .. . 1.7 20\2 ~ " . ,J , . . ! \ \ , ,4 , i -, J' It \ . . t' r ~. 2023 "\. 4, Ilfi.!fI. ';';;1J!!" ~ ,..... ...., '" ...... "..... .. $Wii;t{!ii(if.$!'j.;NC}~~i~!i~k.... · i C .... <S\ I. ... i '., ""l(:"" · . . ...p. '''. I , .... ......... . -- "X,';!;;", 2021 2161 10 ,. · '''';/.';'''''.. \\1' ~ '-" 1 "9'P' ~. ' "\\\\1.~.~~!' ~ '!..: . "i '0 .................... .""~. .""""..,. . ~ \ o ...,',:~:;":C.::",:..,..,,;.:,,.:,,';;:. :"i!...~".:.:g. 'ft"'M J .. .'. ........." ;,."" , ........" .,,~ ...."co...,. , ....,..... 2 ~RA GG.....".....'."..-... '''''''( . . \ '" .' ..... ..,,;;1." ....",.!)));"'&,,,{!,jii' . I ' ,...,..:.. .......,.... 216 .] . .,.:....::,..:..:, . 1020 ..,..,;;........-' ~ fAS RESER'! AT\ON U..iititii:1I:. ';" 0 "\i)~J!7\ ~~B3 .. ",. Z ':" \::iiU;1;\if;\\f; ;"i'i. M') <( Iv 0 ............,".J/'''~ ~I'J"." -' \ ~....,~}<<S;J!)L ,lft.i(~i:. .i$~~bJi;F' ~ .......b ,."A,':.....~ lJi'fl"-"'....., al '.." "::"",1' ""ii~':ii' '"",:",' ':l">':' "...., "' 'i .f" ie.,,::' ..' ......... ............ . ,...J ....... ........'.35. \ O' .... ::f c .,.'"iri';~it/':{i~:;:';;iA;;;:''''i'C''' ~ C"- ~ cRAJNS Cl\EEI{ FIJU: lNSURANCE DIS'flUC'f SERVED BY: (;RAINS CREEI{ FIllE DEf AR'fIVlEN'f, lNC. IVlOOltE AND llAllNETf COUNTIES n. < . (J IVlAl' I" ~ IIVllLE \ CO ~ FIVE IVllLE DISTlUCf 11 L-- APPROVED BY IVlOOltE COUNn' ON: ~ 112l. . APPROVED BY BARNETT COUNn' ON: ::::::.:----- ~::.:::::.~... ----,-- '--.--- -------~ .r'l---l~\...-~~--- "')".!':';'_I~,.. "\~j~ '..r., - - ~- ---------- ---- 699 SPOUT SPRINGS .r.ud: INSURANCE DISTRICT SERVED BY: SPOUT SPRINGS ~,~ DEPARTMENT, INC. HARNElT COUNTY MAP l"-lMILE FIVE MILE DISTRICT . MAIN STATION" J.J..D A SUBSTATION Approved By Harnett County On: Beginning at point (1) on NC Highway 87, 0.5 mile northwest of its intersection with SR 1113; thence in a southeasterly direction to point (2) on NC Highway 27, 0.8 mile northeast of its intersection with NC Highway 87; thence in an easterly direction to point (3) on SR 1115, 1.2 miles northeast of its intersection with SR 1178; thence in a southeasterly direction to point (4) on SR 1120, .2 mile northeast of its intersection with NC Highway 24-87; thence in a southeasterly direction to point (5) on NC Highway 24-87, .2 mile southeast of its intersection with SR 1120; thence in a southeasterly direction along the Center Line ofNC Highway 24-87 to point (6) on NC Highway 24-87, ,4 mile southeast of its intersection with SR 1120; thence in a westerly direction to point (7) on SR 1120, .4 mile southwest of its intersection with NC Highway 24-87; thence in a westerly direction to point (8) on SR 1111, ,1 mile south of SR 1189; thence in a northwesterly direction to point (9) on SR 1189, .1 mile west of its intersection with SR 1111; thence in a southwesterly direction to point (10) on SR 1109, 1.0 mile south of its intersection with SR 1106, excluding an property on SR 1189, including an property on SR 1109, between this point and the preceding point; thence in a northerly direction to point (11) on SR 1108, .3 mile northeast of its intersection with SR 1106; thence in a northwesterly direction to point (12) on SR 1106, ,7 mile north of its intersection with SR 1108; thence in a northwesterly direction to point (13) on NC Highway 24-27, .2 mile east of its intersection with . SR 1200; thence in a westerly direction to point (14) on SR 1200, .2 mile northwest of its intersection with NC Highway 24-27; thence in a northwesterly direction to point (IS) at the intersection of SR 1200 and HamettIMoore County Line including an property on SR 1200, between this point and the preceding point; thence in a northeasterly direction along the Hamett/Moore County Line to point (16) at the intersection of SR 1001 and Hamett/Moore County Line; thence in a southeasterly direction to point (17) at the intersection of SR 1201 and SR 1202; thence in a northeasterly direction to point (1) the beginning. NOTE: This description describes an area of Harnett County pursuant to General Statutes Is3A-233 for Insurance Grading Purposes Only. NOTE: Points 17, 1, 2 and 3 are adjoining points with Barbecue Fire Insurance District. NOTE: Points 4, 5 and 6 are adjoining points with Anderson Creek Fire Insurance District. NOTE: Points 10, 11 and 12 are adjoining points with Crains Creek Fire Insurance District. NOTE: Points 13 and 14 are adjoining points with Circle- V Fire Insurance District. . \ - . ..-1 I ~ ~sctVJ'lCf.lllS'fll1ct I srO'" Sf",,",' ........ """ .."'~ .Il"'- ~,..,' srO'" ~ CO""" \ . t A. c. v' "",y \" - 1 ~ (J; """" i,uJS ~ ,J J """" Sf"....." ....... " S1J1ISf"....." ,....".......~ ~ coln<<" 0'" =--- /' " \ " ... . . / /' '. ........- "",," ~ "'- , -! I . \/ "'-. \ I I . .. G) , . , t'o , . \ '. .... . , . . \ .... I \. , . \ . <-'. , ""a \ \ . . " . " '- " , \ " . ,/' . lt " /....1 :i..... -b t- " ,,2.Q -,......"" \ , ~ J ~ ,/' - , _.-~ ....-... . . 701 Attachment 7. ~--~- --~--~-- INTRA-DEPARTMENTAL BUDGET AMENDMENTS FOR THE PERIOD NOVEMBER 16, 1999 - NOVEMBER 29, 1999 '.B\lr;et ..> ,,<' ;,~~~~~~:!;>(~~~~~~~:) ., . 11116/99 113 MIS 110-4900-410,54-26 Advertising $1,.000.00 I 110-4900-410.33-45 Contracted Services ($J.O()O()())I I I 11/17/99 115 Human Resources 1l0-7401-420.1I-00 Salaries & Wages ($~,50()O()) I 110-740]-420.12-00 ISalaries & Wages - Part-time $5,000.00 I I I 110-740]-420.26-08 IWorker's Compensation $1,000.00 I I I 110-7401-420.41-11 ITelephone & Postage $1,500.00 I 110-7401-420.60-36 I Uniforms I $1,000.00 I Human Resources II/17/99 117 lTPA 110-7400-465.12-00 Salaries&Wages-Part-time ($5.A25.()()) I I I 110-7400-465.22-00 IFICA Tax Expense I ($J,r!50()) I I I 110-7400-465.21-00 I Group Insurance Expense I ($LI,500.00) I I 110-7400-465.23-00 Retirement Expense I ($1,2()(U)())1 I 110-7400-465.55-12 Printing & Binding I ($JO()()O) I I 110-7400-465.58-14 Travel ($'>0000) I I 110-7400-465.44-21 Building & Equipment Rent ($200.0()) I I 110-7400-465.41-11 ITelephone & Postage $500.00 I I I 110-7400-465.33-45 Contracted Services I $15,000.00 I I Human Resources 11/18/99 119 Welfare to Work 110-7402-465.26-08 Worker's Compensation $2,000.00 I 110-7402-465.32-72 ISupport Services I$J.OO() (J()) I I . ] 1/22/99 120 Airport 110-4165-406.43-16 Maintenance & Repair Equipment $500.00 I I 110-4165-406.41-11 Telephone & Postage ($2.5()()O)1 I I 110-4165-406.60-57 Miscellaneous Expense ($) '11 !,()(!J1 I I I I I Emergency 11122/99 122 Services 110-5300-420.60-36 Uniforms ($:WO (0) 110-5300-420.54-26 Advertising $800.00 I I Emergency I 11/22/99 123 Services 110-5300-420-12-00 Salaries & Wages - Part-time $600.00 110-5300-420.11-00 Salaries & Wages ($60000) I 1 11/22/99 127 Public Utilities 531-9000-431.32-77 Credit Card Processing $15,000.00 II 531-9000-431.30-04 Professional Services ($1 ),00000) I I Economic 11/23/99 129 Development 1l0-7100-465.58-14 Travel ($l\OO()()) I 110-7100-465.32-76 IIndustry Appreciation $800.00 I 111129/99 136 Public Utilities 531-9000-431.30-04 Professional Services I $30,000_00 I 531-9000-431.30-23 ICapital Reserve ($JO,OOO.()()) I I .