012213a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
January 22, 2013 7:00 pm
1. Call to order — Chairman Jim Burgin
2. Pledge of Allegiance — Boy Scouts, Cape Fear District
3. Invocation — Commissioner Joe Miller
4. Consider additions and deletions to the published agenda
5. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax refunds, rebates and releases
D. Resolution to add roads to state system
E. Sheriff Rollins requests to award a Glock 22 handgun to Deputy William L. Bell
upon his retirement from the Sheriff's Office
F. Emergency Services requests, on behalf of Flat Branch Fire Department,
authorization to purchase a 2013 1500 gpm Pierce Pumper /Tanker
G. Library requests permission to apply for a LSTA grant for the 2013 -2014 year
grant cycle for funding to hire a consultant to develop a strategic program and
long range plan. No matching funds are required yet Library staff working with
the consultant will be in -kind services.
H. Human Resources, on behalf of Public Buildings, requests approval to reclassify
a custodial position to Facilities Maintenance Technician
I. Adoption of Framework for Best Management Practices for Capital Projects
J. Parks and Recreation requests permission to offer the Lillington American Legion
Post 28 $5000 for the purchase of their land on the Little River located at the end
of American Region Road off of NC Hwy 210. Parks and Recreation proposes
to use the property for a public access to launch canoes and kayaks and once
developed, having a picnic shelter and restroom facility at the park.
K. County contribution of an additional $500 in to each employee HSA/HRA
account.
L. The Trustees of Harnett Health System, Inc. request approval of Trustee nominees
Earnest Alphin of District 2, Jimmy McCormick of District 5 and Barbara
McKoy of District 1 who will complete the term of Mr. Donnie Olds.
Page 1
6. Period of up to 30 minutes for infolinal comments allowing 3 minutes for each
Presentation
7. Appointments
8. Public Hearing on Proposed Zoning Change: Landowner /Applicant: C.L. Byrd, From
RA -20M to Commercial Zoning; 3.52 acres (2 tracts); Corner of US 421 & Prospect
Church Road; Grove Township
9. Discussion regarding $2 Million allotment funds remaining in QSCB, Superintendent Tom
Frye
10. Presentation of the Transportation Improvement Plan (TIP) 2014 — 2018 Project Listing,
Airport Administrator Barry Blevins
11. Public Utilities requests approval of an increasing change order in the amount of
$608,541.32 for Key Construction, Inc. This contract is associated with the South Central
Wastewater Phase 1 B2 project. The change order modifies negotiated quantities to match
the current field conditions of the project.
12. Consideration of Resolution Precluding Firing Ranges or Pistol Pits as Agritourism
Activities in Harnett County, Joseph Jeffries
13. Consideration of an Ordinance Establishing a Whistleblower Policy, Dwight Snow
14. County Manager's report — Joseph Jeffries, Interim County Manager
- Accounts Receivable Tax Report
- December 2012 Planning Services Report
15. New Business
16. Closed Session
17. Adjourn
Page 2
Agenda Item
January 8, 2013
Commissioners,
I respectfully request that you approve the correction on page 7 (attached) of the December 17,
2012, Regular Meeting Minutes to read as "Chairman Burgin moved that closed sessions start
being recorded with the recordings being Heated sealed the same as the closed session minutes."
Thank you for your consideration.
Gina Wheeler, Clerk
Harnett County Board of Commissioners
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
December 17, 2012
The Harnett County Board of Commissioners met in regular session on Monday, December 17,
2012, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chaiuman
Gary House, Vice Chaiinuan
Beatrice B. Hill, Commissioner
Joe Miller, Commissioner
C. Gordon Springle, Commissioner
Joseph Jeffiies, Interim County Manager
Tony Wilder, Deputy County Manager
Dwight Snow, Staff Attorney
Sylvia Blinson, Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Burgin called the meeting to order at 7:00 pm. Vice Chairman House led the pledge
of allegiance and invocation.
Commissioners presented an incentive payment in the amount of $77, 327.84 to Old Castle
Adams Product's Plant Manager Chuck Willoughby, Vice President of Finance Todd Ring, and
Office Manager Penny Freeman. Chairman Burgin noted this was the third of five incentive
payments to be made to Old Castle Adams Products as agreed upon by the County of Harnett.
Chairman Burgin called for additions and deletions to the published agenda. Interim County
Manager Joseph Jeffries requested the addition the Harnett County Board of Education's request
for permission to transfer $2.5 million from the Operating Fund Balance to the Capital Project
Budget Fund to fund several health, safety and welfare capital projects. Mr. Jeffries also
requested the addition for Authorization for County Manager and Finance Officer to pursue
preliminary discussions with the Local Government Commission regarding a potential refunding
of County water and sewer District bonds. Vice Chainuian House moved to approve the agenda
as amended. Commissioner Springle seconded the motion which passed unanimously.
Commissioner Hill asked to remove from the consent agenda for discussion purposes the
Sheriff's Offices request to reclassify four positions. Commissioner Hill moved to approve the
items on the revised consent agenda. Commissioner Miller seconded the motion and the Board
unanimously approved the following items on the consent agenda:
1. Minutes: December 3, 2012 Regular Meeting
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 7
including the following case: "County of Harnett vs. Randy Rogers and Gary House" Harnett
County File No. 12 CVS 890, and 2) discuss certain personnel matters. This motion is made
pursuant to N.C. General Statute Section 143- 318.11(a)(3) &(6). Commissioner Springle
seconded the motion which passed unanimously.
Commissioner Hill moved that the Board come out of closed. Commissioner Springle seconded
the motion which passed unanimously.
Vice Chairman House asked Mr. Snow if he had worked on whistle blower policy. Mr. Snow
reported that he and Staff Attorney Slusser were researching this request and communicating
with other municipalities.
Chairman Burgin called for any new business. C . i an Burgin moved that closed sessions
start being recorded with the recording bein the same as the closed session minutes.
Vice Chaimian House seconded the motion which passed unanimously.
Chairman Burgin discussed the lawsuit "County of Harnett verses Randy Rogers and Gary
House" He moved to dismiss the lawsuit against Commissioner Gary House without prejudice.
Commissioner Springle seconded the motion. Mr. Snow clarified dismissal without prejudice
meant the lawsuit against Mr. House could be refiled within one year of the dismissal date if
evidence should arise implicating any wrong doing by Commissioner. Mr. Snow advised recusal
on voting on the motion if there was a direct conflict as a commissioner being name as a
defendant in the lawsuit. Vice Chaiuiian House said he was advised by council that he has a
duty to vote on this issue. During discussions, Commissioners Hill, Springle and Miller said
they preferred that Vice Chaimaan House not vote on this issue. Mr. Snow read Rule 21 " Duty
to Vote" from the Board of Commissioners Rules of Procedures which stated a member wishing
to be excused from voting shall so infolui the Chairman, who shall take a vote of the remaining
members. Commissioner Springle said he would withdraw his second to the motion if
Commissioner House insisted on voting on this motion. Commissioner House finally asked to
recuse himself from this vote. Commissioner Springle moved to accept recusal which was
second by Commissioner Miller and passed 4 to 0. Chairman Burgin restated the motion to
dismiss the lawsuit against Commissioner Gary House without prejudice. Commissioner
Springle's second to the motion remained. The motion failed 2 to 2.
The meeting adjourned at 8:59 pm.
Jim Burgin, Chairman Margaret Regina Wheeler, Clerk
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7 of 7
including the following case: "County of Harnett vs. Randy Rogers and Gary House" Harnett
County File No. 12 CVS 890, and 2) discuss certain personnel matters. This motion is made
pursuant to N.C. General Statute Section 143- 318.11(a)(3) &(6). Commissioner Springle
seconded the motion which passed unanimously.
Commissioner Hill moved that the Board come out of closed. Commissioner Springle seconded
the motion which passed unanimously.
Vice Chairman House asked Mr. Snow if he had worked on whistle blower policy. Mr. Snow
reported that he and Staff Attorney Slusser were researching this request and communicating
with other municipalities.
Chairman Burgin called for any new business. Chairman Burgin moved that closed sessions
start being recorded with the recording being wale the same as the closed session minutes.
Vice Chairman House seconded the motion which passed unanimously.
Chairman Burgin discussed the lawsuit "County of Harnett verses Randy Rogers and Gary
House" He moved to dismiss the lawsuit against Commissioner Gary House without prejudice.
Commissioner Springle seconded the motion. Mr. Snow clarified dismissal without prejudice
meant the lawsuit against Mr. House could be refiled within one year of the dismissal date if
evidence should arise implicating any wrong doing by Commissioner. Mr. Snow advised recusal
on voting on the motion if there was a direct conflict as a commissioner being name as a
defendant in the lawsuit. Vice Chairman House said he was advised by council that he has a
duty to vote on this issue. During discussions, Commissioners Hill, Springle and Miller said
they preferred that Vice Chairman House not vote on this issue. Mr. Snow read Rule 21 " Duty
to Vote" from the Board of Commissioners Rules of Procedures which stated a member wishing
to be excused from voting shall so inform the Chairman, who shall take a vote of the remaining
members. Commissioner Springle said he would withdraw his second to the motion if
Commissioner House insisted on voting on this motion. Commissioner House finally asked to
recuse himself from this vote. Commissioner Springle moved to accept recusal which was
second by Commissioner Miller and passed 4 to 0. Chairman Burgin restated the motion to
dismiss the lawsuit against Commissioner Gary House without prejudice. Commissioner
Springle's second to the motion remained. The motion failed 2 to 2.
The meeting adjourned at 8:59 pm.
Jim Burgin, Chairman Margaret Regina Wheeler, Clerk
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7 of 7
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the General Fund, Teen Court at Risk Youth, the appropriations are to be changed as
follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110-5899-420-35-59
Teen Court (JPC)
$1,575
$158
110-5899-420-35-25
Court Psychology
$1,733
1 O OD Do 33‘-t 0
C. , .
:, l5 -7 5
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110-0000-399-00-00
Fund Balance Appropriated
$158
10- 0000 334 G605
Tecn C2),I rt-
4 L 5i 5
1 O OD Do 33‘-t 0
C. , .
:, l5 -7 5
EXPLANATION: To reduce budget for the Teen Court for JCPC, so that it maybe setup in Economic & Physical
Development.
APPROVALS:
ance Officer (date) 7. _L3
Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted
Margaret Regina Daniel,
Clerk to the Board
Timothy B. McNeill, Chairman
Harnett County Board of Comm
2a2t
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the General Fund, Teen Court at Risk Youth, the appropriations are to be changed as
follows:
EXPENDITURE
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
110- 5899 - 420 -35 -59
Teen Court (JPC)
AMOUNT
DECREASE
40,000
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
1 10- 0000 - 334 -58 -05
Teen Court
_
$40,000
EXPLANATION: To reduce budget for the Teen Court for JCPC, so that it maybe setup in Economic & Physical
Development.
APPROVALS:
I-.O-.Dt3j
-- - (date) Fir once Officer (date) J , tf /3 Co my Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted
Margaret Regina Daniel,
Clerk to the Board
Timothy B. McNeill, Chairman
Harnett County Board of Comm
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as
follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110 - 5100 - 420 -43 -21
Maintenance & Repair of Auto
2,652
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110 - 0000 - 356 -30 -00
Insurance claims
2,652
EXPLANATION:
To transfer $ 2,651.64 received for an accident on 11/28/12 into the Sheriff's Auto repair expenditure line.
APPROVALS:
Department Head (date)
ance Officer (date) f_ Jy-i3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Daniel,
Interim Clerk to the Board Harnett County Board of Commissioners
, 2012.
Timothy B. McNeill, Chairman
206,1.
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend Capital Project Fund PU0704 Ft Bragg W &WW, Public Utilities Department, the
appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
568- 9100 - 431 -46 -04
Sullivan Eastern Inc
$3,223.00
568 - 9100 - 431 -45 -80
Legal and Admin
$3,223.00
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
EXPLANATION: Water usage charged to Sullivan Eastern from Town of Spring Lake
APPROVALS:
12/0612��
Department Head (date) finance Officer (date) fly,/
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of , 2012.
Margaret Regina Wheeler,
Jim Burgin, Chairman
Clerk to the Board Harnett County Board of Commissioners
Anal,
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Library Department, the appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
110 - 8100 - 450.60 -33
Materials & Supplies
DECREASE
1245.00
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110 - 0000 - 331.81 -01
NC State Aid /Library
1245.00
EXPLANATION: Receiving less State Aid from the North Carolina State Library than anticipated.
APPROVALS:
it /i /i /i�' /a
t l■ _ : (date)
(date
r
Finance Officer (date) County Manager
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Timothy B. McNeill, Chairman
Harnett County Board of Commissioners
2 c9
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1, To amend the General Fund, Transportation Department, the appropriations are to be changed
as follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110-0000-334-55-01
NCDOT ADM
$164,021
110- 0000 - 399 -00 -00
Fund Balance
$164,021
EXPLANATION: To budget the reimbursement from NCDOT for prior year ADM Expenses for the Transportation
Department. This is a reimburseable grant, the General Fund upfronts cost for the program. This reimbursement
is for FY 2011-2012 and will reimburse the General Fundm.
APPROVALS:
r
te) Fi once Officer (date) •'n y Manager (date)
1.2.112_) /- i 9, -i3
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted
Margaret Regina Daniel,
Clerk to the Board
Timothy B. McNeill, Chairman
Harnett County Board of Comm
7A 0 10
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013;
Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
110 - 7500 - 441.60 -49
Materials & Supplies Clients
$ 1,988.00
AMOUNT
DECREASE
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110 - 0000 - 331.77 -03
Block Grant
$ 1,988.00
EXPLANATION:
APPROVALS:
Budget Amendment to budget additional funds received from the state for building ramps for
clients.
c�.\`��
Department Head (d e)
Fin ce Officer (Date) Lf _ / 3 Count Vla ger (Date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
day of ,2012
Margaret Regina Wheeler, Jim Burgin, Chairman
Clerk to the Board Harnett County Board of Commissioners
21 3 L
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
follows:
Section 1. To amend the Planning Services Department, the appropriations are to be changed as
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110 - 7200 - 465.33 -45
Contracted Services
21,000
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110 - 0000 - 322.72 -01
Cell Tower Fees
21,000
EXPLANATION: Additional Cell Tower Applications received. Request funds be moved from revenue received
to expenditures in order to pay consultant analysis fees.
APPROVALS.
Department Hea. . - -
nance Officer (date)
County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Timothy B. McNeill, Chairman
Harnett County Board of Commissioners
2 5L
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2011:
Section 1. To amend the Adult Program Fund, the appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
234 - 7411 - 465.11 -00
Salaries& Wages
3700
234 - 7411 - 465.12 -00
Part-time Wages
3500
234 - 7411 - 465.22 -00
FICA
200
234 -7410- 465.41 -11
Telecom. & Postage
2000
234 -7410- 465.41 -13
Utilities
1000
234 -7410- 465.58 -14
Travel Admin.
1200
234 -7410- 465. -12 -00
Part -time Wages
3500
234- 7410 - 465.26 -08
Worker Compensation
350
234 -7410- 465 -22 -00
FICA
350
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
EXPLANATION: To cover expenditure in the above line items for Part-Time Staff.
APPROVALS:
C igtt3
Department Head (date)
%
Fin�h�ce Officer (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler Timothy B. McNeill, Chairman
Clerk to the Board Harnett County Board of Commissioners
( 7
Agenda Item
Boars! Repo
Date : 01/22/2013
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
Approved By
1 CLOWER, WENDY MICHELLE
405 BAILEY RD
COATS, NC, 27521 - 9617
2 CLOWER, WENDY MICHELLE
GLOWER, RICHARD CECIL
405 BAILEY RD
COATS, NC, 27521 - 9617
3 CLOWER, WENDY MICHELLE
405 BAILEY RD
COATS, NC, 27521 - 9617
4 C'S VENDING SERVICE INC
PO BOX 335
DUNN NC 28335
DUNN NC, 28335
5 ELLIS, JEANNE DICKENS
226 THOMAS DICKENS ROAD
LILLINGTON NC, 27546
6 FRED AND LINDA LLC
PO BOX 913
COATS NC, 27521
7 GAINES, DAVID LEVERNE
PO BOX 220
CAMERON, NC, 28326 - 0220
8 HARE, LYNWOOD WALTER
980 PURFOY ROAD
FUQUAY VARINA NC, 27526 -
0000
9 HARE, LYNWOOD WALTER
980 PURFOY ROAD
FUQUAY VARINA NC, 27526 -
0000
10 HARE, LYNWOOD WALTER
980 PURFOY ROAD
FUQUAY VARINA NC, 27526 -
0000
11 HARE, LYNWOOD WALTER
980 PURFOY ROAD
FUQUAY VARINA NC, 27526 -
0000
12 JUST HARDWOOD
405 BAILEY RD
COATS, NC, 27521 - 9617
13 PATTERSON, ROBERTA
4244 ASHE AVE
DUNN NC, 28334 - 0000
14 SMITH, EDDIE D
603 S MCKAY AVE
DUNN NC, 28334 - 0000
0001293837- 2012- 2012-
000001
0001311061- 2012- 2012-
000001
0001402878- 2012 -2012-
000001
0000008521- 2010- 2010-
000000
0000014747- 2012- 2012-
000000
0001861851- 2012- 2012-
110000
0001789515- 2011- 2011-
000000
City()
County 0.20
City() 36.44
County 0.66
City() 31.78
County 0.57
City(C105) 95.45
County 180.05
9.32
City
County
City(C103)
County
City
County
0000022360- 2008- 2008- City
000000
0.00
105.74
1.11
1.52
0.00
6.16
0.00
County 90.00
0000022360- 2009- 2009- City
000001
0.00
County 90.00
0000022360 - 2010 -2010- City
000000
0.00
County 45.00
0000022360 - 2011 -2011- City
000000
0001156121- 2012- 2012-
000001
0000041684- 2012 -2012-
000000
0000048689- 2012 -2012-
000000
0.00
County 50.00
City() 45.80
County 0.85
City 0.00
County 167.07
City 0.00
County 70.00
9.52 Refund
37.10 Refund
32.35 Refund
275.50 Refund
105.74 Refund
2.63 Refund
6.16 Refund
90.00 Refund
90.00 Refund
45.00 Refund
50.00 Refund
46.65 Refund
167.07 Refund
70.00 Refund
Situs Correction
Situs Correction
Situs Correction
Software Error
Value Decrease
Clerical Error
Value Decrease
Mobile Homes no
Longer on Property;
Refund Solid Waste
Fees
Mobile Homes no
Longer on Property;
Refund Solid Waste
Fees
Mobile Horne no Longer
on Property; Refund
Solid Waste Fees
Mobile Home no Longer
on Property; Refund
Solid Waste Fees
Situs Correction
To remove Elderly
Exemption status
Home not liveable; to
refund Solid Waste Fee
15 TURNER, TERRY L
TURNER, PATTY R
1623 ASHE AVENUE
DUNN NC, 28334 - 0000
16 TURNER, TERRY L
TURNER, PATTY R
1623 ASHE AVENUE
DUNN NC, 28334 - 0000
17 WALLACE, DUSTIN BRUCE
85 VIRGINIA LN
CAMERON, NC, 28326 - 9220
WM. A. TONY WILDER
Revenue Administrator
CC:
WM. A. TONY WILDER
0000005899- 2010- 2010-
000000
0000005899- 2011- 2011-
000000
City 0.00
County 45.00
City 0.00
County 50.00
0001897710- 2011- 2011- City
000000 County 68.75
0.00
45.00 Refund
50.00 Refund
68.75 Refund
City Total 219.90
County
Total
Total to
be 1,191.47
Refunded
971.57
Double - Billed
Double - Billed
fUlilitary Exemption
Board Report
Date : 01/22/2013
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
Approved By :
WHEELER, SHIRLEY B
13066 NC 42
HOLLY SPRINGS NC, 27540 - 0000
WM. A. TONY WILDER
Revenue Administrator
CC:
WM. A. TONY WILDER
0000058838- 2012 - 2012- 000000
County 985.52
City Total
County Total
Total to be
Refunded
985.52 Refund
0.00
985.52
985.52
N_
N
M
0
N 0
Z
N
E
a)
JJ
E
(0
a)
DISCOVERY ON HOUSE, 100% COMPLETE FOR 2012 & DISCOVER 1 SW FEE PER KF
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ro CVO
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•
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HOUSE VACANT FOR 2 TO 3 YEARS , UNEVEN FLOORS, CEILING BAD & RELEASE 1 SW FEE PER BB
co •
alr
PENALTY SHOULD NOT HAVE BEEN APPLIED. ORIGINAL LISTING REC'D WITHIN TIME TO AVOID PENALTY
•
•
•
0
o of
BUILDING SEVERELY DAMAGED BY TORNADO IN 2011. PER KF
O
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MOBILE HOMES NOT LIVEABLE PER RANDY BAKER RELEASE 5 SW FEES PER KF
•
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Harnett
COUNTY
■;r'R .
RESOLUTION
Agenda Item
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, requests that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Bridlewood Subdivision
Hillbrook Drive (SR 1353 Ext.)
Oakwater Drive
Woodbrook Court
Forestdale Drive
Springview Drive
Duly adopted this 22nd day of January, 2013.
HARNETT COUNTY BOARD OF COMMISSIONERS
Jim Burgin, Chairman
ATTEST:
Margaret Regina Wheeler
Clerk to the Board
strong roots e new growth
www.narnett.org
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
PATRICK L. MCCRORY
GOVERNOR
January 9, 2013
Division Six - District Two
Harnett County
Mr. Jim Burgin, Chairman
Harnett County Board of Commissioners
Post Office Box 759
Lillington, North Carolina 27546
Subject: Secondary Road Addition
Dear Mr. Burgin:
ANTHONY J. TATA
SECRETARY
This is reference to a petition submitted to this office requesting street(s) in Harnett
County be placed on the State's Secondary Road System. Please be advised that
these street(s) have been investigated and our findings are that the below listed
street(s) are eligible for addition to the State System.
Bridlewood Subdivision
• Hillbrook Drive (SR 1353 Ext.)
® Oakwater Drive
• Woodbrook Court
® Forestdale Drive
• Springview Drive
It is our recommendation that the above named street(s) be placed on the State's
Secondary Road System. If you and your Board concur in our recommendation, please
submit a resolution to this office.
Sincerely,
David Plummer
Transportation Tech. IV
P.O. Box 1150, Fayetteville, N.C. 28302
Voice: 910.486.1496 Fax: 910.437.2529
a
Agenda Item 5- E
Board Meeting
Agenda Item
MEETING DATE: January 22, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Resolution to award service weapon
REQUESTED BY: Sheriff Rollins
REQUEST:
Sheriff Rollins request to award a Glock 22 havrdgun Serial number CPT627US to Deputy
Bell upon his Retirement 12/31/12 from the Sheriffs Office.
COUNTY MANAGER'S RECOMMENDATION:
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NORTH CAROLINA
HARNETT COUNTY
RESOLUTION
THAT, WHEREAS, William L Bell, began his Harnett County Law
Enforcement career on July 19, 1999; and
WHEREAS, after thirteen years of distinguished service to
Harnett County, William L Bell did retire; and
WHEREAS, North Carolina General Statute 20- 187.2(a) provides
that the governing body of law enforcement agency may in its
discretion, award to a retiring member upon his /her request for
their service side arm; and
WHEREAS, according to North Carolina General Statute 14 -402
and 14- 409.1, proper permits have been obtained (as attached) in
order to receive the side arm.
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that William L Bell be awarded the following service
side arm for one dollar ($1.00). Glock Model 22 Serial Number
CPT627.
Duly adopted this day of , 20
ATTEST:
Clerk to the Board
HARNETT COUNTY BOARD OF COMMISSIONERS
Chairman
Agenda Item J�
Board Meeting
Agenda Item
MEETING DATE: January 22, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: FlatBranch Fire Department Intent to Purchase Fire Apparatus
REQUESTED BY: Gary L. Pope, Director of Emergency Services
REQUEST:
Flat Branch Fire Department is requesting authorization to purchase a newer pumper /tanker.
The necessary vehicle is a 2043 1500 gpm Pierce Pumper/Tanker.
The exsisting apparatus is beginning to prove to be unreliable. The current pumper /tanker is
22 years old and the probability of catastophic mechanical failures is high despite the
continuous maintenance and service of the unit. A newer unit would serve with less
probability for risk of failure.
As we are always striving to provide the safest equipment for our members, the current
pumper /tanker is an open cab design and the newer unit has an enclosed cab.
The funding has been secured through a local lending agent for Flat Branch Fire Department.
There is no request for further funding of this apparatus from the current budget.
As the Director of Emergency Services, it is my recommendation that the Flat Branch Fire
Department be given approval to proceed as requested.
COUNTY MANAGER'S RECOMMENDATION:
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Flat Branch Volunteer Fire Department, Inc
2098 Elliott Bridge Road Bunnlevel N.C. 28323
Ph 910- 893 -3504 Fax 910 - 893 -6919
E -mail flatbranchfire @embargmail.com
Established April 2, 1971
From the Desk of Chief Mike Brown:
Subject: Letter of Intent to purchase Fire Apparatus.
Harnett County Board of Commissioners,
Commissioners, The need has arose at Flat Branch Fire Vol. Fire Department to purchase a
Pumpertanker. The necessary vehicle is a 2013 1500 gpm Pierce Pumpertanker. This vehicle will replace
what is now the first out Pumpertanker to respond to all structure fires and major incidents in the FIat
Branch Fire District. The current first out Pumpertanker is a 1990 E -One with an open cab design. We are
requesting authorization to proceed at this time with the purchase.
The justifications for the purchase are as follows:
1 Reliability : The current first out Pumpertanker is 22 years old. This apparatus has been well
maintained and has performed well. The concern is due to the age of the vehicle catastrophic
mechanical failures are more probable. This apparatus would continue to serve well as
our third out Pumpertanker.
2. Safety: The current first out Pumpertanker has an open cab. The Pumpertanker replacing it will a
enclosed cab .
3. Efficiency: The current first out apparatus is designed to carry a four man crew. The Pumpertanker
replacing it is designed to carry a six man crew.
4. Increase in Fire Flow. In 2011 the Fire Flow for Flat Branch Fire District was 2500 gpm. This is
determined by the fifth largest commercial structure in the Fire District. Flat Branch's first and second
out Pumpertankers are 1250 gpm , which is adequate for the required Fire flow at that time.
Due to growth in the District ,the current Fire Flow is 5000 GPM. ISO will hold Flat Branch
FD accountable for 3500 gpm of this, necessitating the purchase of a additional Pumpertanker.
5. Accountability: Flat Branch Vol. Fire Department strives to provide World Class Service to the
residents of the Flat Branch Fire District. Maintaining and investing in new equipment and Apparatus
when necessary are a vital part of this.
The Pumpertanker will be financed through First Bank. The cost of the new Pumpertanker will be
$442,443.00. The loan plan is 20% down with the remainder financed at 3% for seven years. We are
applying for a state grant for the equipment to be placed on the Pumpertanker. At this time, Flat Branch
Fire Department has one out standing loan. It is for a used 1998 E -One Pumpertanker purchased in 2011
to replace a 1974 tanker. The amount owed is $ 46,368.69 The Facility at Flat Branch FD was paid off in
March of 2012. The 2007 Pierce Service 1 Rescue Unit was also paid off in March of 2012 in preparation
for this new purchase. After our annual audit in 2012 , the auditor advised to go ahead with proposed
purchase.
Respectfully ,
Fire Chief Mike Brown.
Agenda Item - e
Board Meeting
Agenda Item
MEETING DATE: Pick a Date
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: The Library requested approval to apply for the Library Services and
Technology Act (LSTA) EZ Planning Grant for 2013 -2014
REQUESTED BY: Joseph Jeffries, Library Director, Harnett County Public Library
REQUEST:
We request permission to apply for a LSTA grant for the 2013 -2014 year /grant /cycle and will
require ZERO matching funds. The grant is to hire a consultant to develop a strategic
program and plan. The proposed budget is not to exceed $29,793.59. The cost to the Harnett
County Public Library will be in -kind services of staff working with the consultant.
History:
Our current Long Range Plan was developed by a consultant and covers 2008 -2013. With
the substantial growth in the community the Library would like a new plan with emphasis on
discovery of community needs of non - library users as well as current library users.
COUNTY MANAGER'S RECOMMENDATION:
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November 27, 2012
Jackie Frye
Interim Director
Harnett County Public Library
601 S. Main Street
Lillington, NC 27546
Dear Ms. Frye:
Thank you for your interest in having me provide consulting services to the Harnett
County Public Library as part of a proposed LSTA Planning Grant from the State
Library.
I agree to assist the library staff in the development of a strategic program and service
plan as outlined in the attached "Tentative Timeline of Project Activities." This
assistance consists of facilitating the planning process outlined in the Public Library
Association's Strategic Planning for Results and augmented by the Community Needs
Assessment Process employed in a recent pilot project sponsored by the State Library.
The planning process will include a community needs assessment phase, which will
consist of the following:
® Initial orientation meetings for the staff of the library and the Library Board.
• The appointment of a Steering Committee, to consist of ten to fifteen members of
the community served by the Harnett County Public Library and to be appointed
by the library staff.
® An initial meeting of the Steering Committee to discuss and to provide input into
the planning process.
® A community survey of the population served by the Harnett County Public
Library to get the public's thoughts about the needs of the community and the
ways in which the library can meet those needs.
® Interviews with community leaders in the six communities served by sites of the
Harnett County Public Library.
® Focus groups at the six communities served by sites of the Harnett County Public
Library.
The planning process will also include a strategic planning phase, which will consist of
the following:
Harnett County Public Library Proposal 2
® The appointment of a library staff team, to consist of representatives of the library
staff and to be appointed by the library administration.
• Two or three meetings of the Steering Committee, each lasting between one and
four hours. The specific objectives of each meeting are outlined in the attached
timeline.
• Two or three meetings of the library staff team, each lasting between one and
four hours. The specific objectives of each meeting are outlined in the attached
timeline.
• A five -year strategic program and service plan for the library, which will be the
end result of the process.
® A meeting with the Library Board to present the final plan for their approval.
In consideration for the performance of these services, the Harnett County Public
Library agrees to pay RB Software & Consulting, Inc., a total not to exceed $29,793.59,
based on the budget provided on the following page.
If you need any further information, please let me know. I look forward to the
opportunity to work with you and your staff.
Sincerely,
Dr. Robert Burgin
President
RB Software & Consulting, Inc.
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburginArburgin.com, 919- 606 -9502
Harnett County Public Library Proposal
Proposed Budget
Total Cost
$ 1,131.09
$ 2,625.00
$ 1,100.00
$ 5,250.00
0
$ 7,875.00
0
$ 5,250.00
5,250.00
1,312.50
3
29, 793.59 +'
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburginArburgin.com, 919 - 606 -9502
Description
Units
Cost per Unit
Mileage (2,038 miles from Rocky Mount
to Lillington, Anderson Creek, Angier,
Coats, Dunn, and Erwin)
2,038
miles
$ 0.555 per mile
(Federal rate)
Orientation meeting for staff and Library
Board = 2 meetings at 7.5 hours each
(meeting and prep time)
15 hours
$175 per hour
Community survey
6 sites
$500 plus $100
per site
Focus groups meetings = 6 meetings at
5 hours each (meeting and prep time)
30 hours
$175 per hour
Interviews with community leaders = 6
sites at 7.5 hours each (meeting and
prep time)
45 hours
$175 per hour
Steering committee meetings = 4
meetings at 7.5 hours each (meeting
and prep time)
30 hours
$175 per hour
Staff meetings = 4 meetings at 7.5
hours each (meeting and prep time)
30 hours
$175 per hour
Library board meeting = 1 meeting at
7.5 hours (meeting and prep time)
7.5 hours
$175 per hour
Total
Total Cost
$ 1,131.09
$ 2,625.00
$ 1,100.00
$ 5,250.00
0
$ 7,875.00
0
$ 5,250.00
5,250.00
1,312.50
3
29, 793.59 +'
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburginArburgin.com, 919 - 606 -9502
Harnett County Public Library Proposal
4
Timeline of Project Activities
Action
Date
Facilitate initial orientation meetings for the staff of the library
and the Library Board.
By September 15,
2013
Facilitate an initial meeting of the Steering Committee to
discuss and to provide input into the planning process.
By September 30,
2013
Conduct a community survey of the population served by the
Harnett County Public Library.
By October 31, 2013
Conduct interviews with community leaders in the six
communities served by sites of the Harnett County Public
Library.
By November 30,
2013
Conduct focus groups at the six communities served by sites of
the Harnett County Public Library.
By November 30,
2013
Complete the community needs assessment.
By December 31,
2013
Meeting with Steering Committee to discuss community needs
assessment and make recommendations to the Staff Team.
By January 15, 2014
Meeting with Staff Team to begin drafting a tentative strategic
plan.
By February 1, 2014
Staff Team and consultant complete tentative strategic plan and
share with Steering Committee.
By March 15, 2014
Meeting with Steering Committee to discuss tentative strategic
plan and make recommendations regarding changes.
By April 1, 2014
(If needed) Meeting with Staff Team to discuss revisions to the
tentative strategic plan by the Staff Team based on feedback.
Day after Steering
Committee meeting
(If needed) Staff Team and consulting complete revisions to
strategic plan and share with Steering Committee.
By April 15, 2014
(If needed) Meeting with Steering Committee to approve final
strategic plan.
By May 1, 2014
Meeting with the Library Board to present and seek approval of
the final plan.
May 2014
Meeting with Staff Team to discuss how the final plan will be
implemented, publicized, assessed on a regular basis, and
sustained.
Day after Board
meeting
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburgin(5 rburgin.com, 919 - 606 -9502
Harnett County Public Library Proposal
Background and Experience of Consultant
5
Dr. Robert Burgin is president of RB Software & Consulting, Inc., and has provided
consulting on strategic planning and technology planning to libraries since 1986.
RB Software & Consulting, Inc., has provided client libraries with a wide range of
services, including strategic planning, technology planning, assessment of initial
automation and automation enhancement needs, preparation of bid specifications for an
integrated library system, preparation of Request for Proposals (REP), bid review, and
vendor recommendation.
Dr. Burgin has nine years of experience in public library administration, having served
as Associate Director of the Forsyth County Public Library, Winston - Salem, North
Carolina; Director of the Wayne County Public Library, Goldsboro, North Carolina; and
Associate Director of the Onslow County Public Library, Jacksonville, North Carolina.
Dr. Burgin also served as the Assistant State Librarian for Information Technology with
the State Library of North Carolina from June 1999 through August 31, 2001. From
1984 through June 1999 and again from September 2001 through June 2008, Dr.
Burgin was a member of the faculty of the School of Library and Information Science at
North Carolina Central University, where he has taught courses related to management
and automation in libraries and other types of organization in both the Masters of Library
Science and Masters of Information Science programs. Dr. Burgin also served as
Associate Dean of the School.
Dr. Burgin received his B.A. from Duke University and his M.S. in L.S. and Ph.D. from
the University of North Carolina. He has published over fifty articles on information
retrieval, library automation, and library management. In 2003, he was named one of
fifteen Distinguished Graduate Alumni in Information /Library Science by the University
of North Carolina at Chapel Hill.
Dr. Burgin is the former President of the North Carolina Library Association.
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburgin(a�rburgin.com, 919 -606 -9502
Harnett County Public Library Proposal
6
Organizations for Which the Consultant Has Performed
Similar Planning Activities During the Past Five Years
Braswell Memorial Library
727 North Grace Street
Rocky Mount, NC 27804 -4805
252 - 442 -1951
Jane Blackburn, Director
Burke County Public Library
204 South King Street
Morganton, NC 28655
828 - 437 -5638
Jim Wilson, Director
Caswell County Public Library
161 Main Street East
Yanceyville, NC 29379
336- 694 -6241
Rhonda H. Griffin, Director
Cleveland County Memorial Library
104 Howie Drive
Shelby, North Carolina 28151
704 - 487 -9069
Carol Wilson, Director
Cumberland County Public Library &
Information Center
300 Maiden Lane
Fayetteville, NC 28301
910- 483 -1580
Jody Risacher, Director
Duplin County Library
PO Box 930
107 Bowden Drive
Kenansville, NC 28349
910- 296 -2117
Elizabeth Watson, Director
H. Leslie Perry Memorial Library
205 Breckenridge Street
Henderson, NC 27536
252 - 438 -3316
Jay Stephens, Director
Pender County Public Library
PO Box 879, 103 S Cowan St
Burgaw, North Carolina 28425
910- 259 -1234
Mike Taylor, Director
Pettigrew Regional Library
201 East Third Street
Plymouth, NC 27962 -0906
Kay Davis, Director
Public Library of Johnston County and
Smithfield
305 Market Street
Smithfield, NC 27577
919- 934 -8146
Margaret Marshall, Director
Transylvania County Public Library
212 South Gaston Street
Brevard, NC 28712
828- 884 -3151
Anna Yount, Director
Warren County Memorial Library
119 S. Front Street
Warrenton, NC 27589
252 - 257 -4990
Cheryl Reddish, Director
The two projects most comparable in size to the proposed project are the Braswell
Memorial Library and the Burke County Public Library.
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburgin(a7rburgin.com, 919- 606 -9502
Harnett County Public Library Proposal
Robert Burgin
1405 West Haven Boulevard
Rocky Mount, NC 27803
(919) 606 -9502
rburgin @rburgin.com
http: / /www.rburgin.com
Professional Experience
RB Software & Consulting, Inc.
Rocky Mount, North Carolina
1986 to present
President. Provided client libraries with a wide range of services, including
strategic planning, technology planning, assessment of initial automation and
automation enhancement needs, preparation of bid specifications for an
integrated library system, preparation of Request for Proposals (RFP), bid
review, and vendor recommendation.
North Carolina Central University, School of Library and Information Sciences
Durham, North Carolina
August 1984 to June 1999, August 2001 to June 2008
Professor and Associate Dean. Taught the following courses: Foundations of
Librarianship and Information Services, Information Retrieval, Advanced
Database Management Systems, Management and Systems Analysis, Research
Methods, and Graphical Representation. Served as Associate Dean from 2006
through 2008.
State Library of North Carolina
Raleigh, North Carolina
June 1999 to August 2001
Assistant State Librarian for Information Technology. Responsible for leadership
of the statewide library development program that promotes and supports the use
of information technology in the management and delivery of library services in
libraries of all types in North Carolina. Serves as part of the State Library's
senior management team with primary responsibility for the management of
Information Technology functions to support the State Library's library services.
Forsyth County Public Library
Winston - Salem, North Carolina
April 1980 to August 1984
Associate Director. Responsible for day -to -day administration of system,
including 103,000 square foot Headquarters, eight branches, staff of 96 FTEs (34
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburginc rburgin.com, 919 - 606 -9502
7
Harnett County Public Library Proposal 8
professionals), 1983 -84 budget of $2.9 million. Awarded LSCA grant for public
access microcomputers and automation of adult continuing education
information. Established nation's first microcomputer users group for librarians
and first microcomputer camp for librarians.
Wayne County Public Library
Goldsboro, North Carolina
September 1977 to March 1980
Director. Totally responsible for administration, planning, personnel recruitment
and supervision, budget preparation and administration. Began first NC public
library use of microcomputer for library operations. Obtained LSCA grant for
program of library services to elderly, homebound, and institutionalized.
Awarded North Carolina Humanities Committee grant for film and lecture series.
Onslow County Public Library
Jacksonville, North Carolina
September 1975 to August 1977
Associate Director. Assisted in administration and budget preparation. Awarded
North Carolina Humanities Committee grant for series of lectures by North
Carolina writers.
Education
University of North Carolina at Chapel Hill
Chapel Hill, North Carolina
1984 to 1990
Doctorate in Information and Library Science, May 1990. Dissertation title:
"Improved Syntactic Disambiguation in the Fasit Automatic Indexing
Environment." Dissertation advisor: Martin Dillon.
University of North Carolina at Chapel Hill
Chapel Hill, North Carolina
1974 to 1975
Master of Science in Library Science, August 1975. Master's paper on
application of automatic indexing to legal texts. Master's paper advisor: Dr.
Martin Dillon.
Duke University
Durham, North Carolina
1968 to 1972
B.A., Religion, 1972. Angier B. Duke Scholarship recipient.
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburgin(crburgin.com, 919- 606 -9502
Harnett County Public Library Proposal
Publications
Over 50 publications, including:
Going Places: A Reader's Guide to Travel Narratives. Englewood, CO: Libraries
Unlimited, 2013 (forthcoming).
"Attitudes of NCLA Members and Non - Members Towards the Association." North
Carolina Libraries 67 (Fall/Winter 2009): 2 — 9.
[Edited] Sarah Statz Cords. The Real Story: A Guide to Nonfiction Reading Interests.
Englewood, CO: Libraries Unlimited, 2006.
[Edited] Nonfiction Readers' Advisory. Englewood, CO: Libraries Unlimited, 2004.
[With Pauletta Brown Bracy] An Essential Connection: How Quality School Library
Media Programs Improve Student Achievement in North Carolina. Salt Lake City, UT:
Hi Willow Research & Publishing, 2004.
"The Future of Libraries: What North Carolina Librarians Think." North Carolina
Libraries 62 (Spring 2004): 38 — 49.
[Edited, with Kenneth D. Shearer] The Readers' Advisor's Companion. Englewood, CO:
Libraries Unlimited, 2001.
"Readers' Advisory and Nonfiction," in The Readers' Advisor's Companion, ed. Kenneth
D. Shearer and Robert Burgin (Englewood, CO: Libraries Unlimited, 2001), 213 - 227.
[With Kenneth D. Shearer] "Partly Out of Sight, Not Much in Mind: Master's Level
Education for Adult Reader's Advisory Services," in The Readers' Advisor's Companion,
ed. Kenneth D. Shearer and Robert Burgin (Englewood, CO: Libraries Unlimited, 2001),
15 -25.
"The Monte Carlo Method and the Evaluation of Retrieval System Performance."
Journal of the American Society for Information Science 50 (1999): 181 —191.
"Downsizing and Libraries: Experiences and Expectations." Library Management 18
(1997): 178 - 182.
[With W.M. Shaw, Jr., and Patrick Howell] "Performance Standards and Evaluation in IR
Test Collections: Cluster -Based Retrieval Models." Information Processing &
Management33 (January 1997): 1 - 14.
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburginprburgin.com, 919- 606 -9502
9
Harnett County Public Library Proposal
10
[With W.M. Shaw, Jr., and Patrick Howell] "Performance Standards and Evaluation in IR
Test Collections: Vector -Space and Other Retrieval Models." Information Processing &
Management 33 (January 1997): 15 - 36.
"Providing Internet Access for North Carolina's Libraries." Internet Research: Electronic
Networking Applications and Policy 6 (1996): 13 - 19.
"Readers' Advisory in Public Libraries: An Overview of Current Practice," in Guiding the
Reader to the Next Book, ed. Kenneth D. Shearer (New York: Neal- Schuman
Publishers, 1996), 71 - 88.
"Readers' Advisory Resources for Adults on the Internet," in Guiding the Reader to the
Next Book, ed. Kenneth D. Shearer (New York: Neal- Schuman Publishers, 1996), 185 -
196.
"The Retrieval Effectiveness of Five Clustering Algorithms as a Function of Indexing
Exhaustivity," Journal of the American Society for Information Science 46 (September
1995) : 562 - 572.
"Transfer of Training in Libraries," Journal of Library Administration 22 (1995): 51 - 66.
Professional Organizations
American Library Association, 1975 to present.
Member, Public Library Association, Technology in Public Libraries Committee,
Microcomputer Subcommittee, 1985 -87. Member, Library Administration and
Management Association, Statistics Section, Statistics for Public Libraries
Committee, 1983 -85. Member, Library Administration and Management
Association, Committee on Statistics for Systems, 1982 -83. Secretary, Public
Library Association, Public Library Systems Section, 1981 -82.
North Carolina Library Association, 1975 to present.
Web Administrator, 2009 -2011. President, 2005 -2007. Vice -
President /President- Elect, 2003 -2005. Chair, Nomination Committee, 2008-
2009. Chair, Website Redesign Committee, 2008 -2009. Chair, Commission on
the Future of Libraries and the Book, 2002 -2003. Chair, Library and
Management Section, 1995 -97. Member, Public Library Section, Statistics and
Measures Committee, 1985 -91. Member, Executive Board, 1983 -85, 1995 -97.
Editor, North Carolina Libraries, 1983 -85. North Carolina Libraries Editorial
Board, 1980 -85. Local Arrangements Chairman, 1983 Conference. Chairman,
Public Library Section, Statistics Committee, 1980 -82. Vice - Chairman, Public
Library Section, Young Adult Committee, 1977 -79.
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburginArburgin.com, 919- 606 -9502
Harnett County Public Library Proposal
Awards
Distinguished Graduate Alumnus (one of fifteen in Information /Library Science),
University of North Carolina at Chapel Hill, 2003
Outstanding Researchers and Creative Scholars Award (one of eight), North Carolina
Central University, 1988.
Carnegie Service Scholarship, University of North Carolina, Chapel Hill, 1974 -1975.
Angier B. Duke Scholarship, Duke University, 1968 -1972.
Dr. Robert Burgin, 1405 West Haven Boulevard, Rocky Mount, NC 27803, rburginnrburgin.com, 919 - 606 -9502
11
State Library of North Carolina - Library Services and Technology Act
EZ PLANNING GRANT
2013 -2014
DOCUMENT OUTLINE
Section 1, Program- Specific Information & Guidelines
Section 2, Application Content and Instructions
Section 3, Application Form
Section 4, Sample Online Signature Page
Section 1, PROGRAM - SPECIFIC INFORMATION & GUIDELINES
GRANT PURPOSE
The purpose of this grant program is to support North
effective planning to meet the needs of their users.
consistent with the library's mission and strategic goals.
include:
Space Needs /Reallocation in conjunction with providing or expanding services to library users
(see Appendix A)
® Strategic /Long -Range planning for programs and services for library users, including community
needs assessments and building collaborative partnerships between libraries and other entities
• Analysis of processes or workflows for improvement of services to library users
• Developing a comprehensive technology plan
Planning for a new /upgraded integrated automated library system, including development of a
RFP
Assessing archival and special collections and creating plans for digitizing them
® Other planning necessary to prepare an application for a specific LSTA Project Grant such as:
- Content selection and workflow planning in preparation for an LSTA Digitization or other Project
Grant;
- Assessing community needs in preparation for launching a new service or program through an
LSTA Project Grant;
- Activities intended to develop collaborative relationships among libraries as well as between
libraries and other organizations in the community in preparation for an LSTA Project Grant;
- Preparing for a multiyear project, which requires careful consideration of issues that are likely to
affect a longer term project, especially if partnering with other libraries or institutions.
Other types of planning may be appropriate for this grant program. Please contact the State Library
for additional information. Applicants whose planning may involve building or facility issues MUST
read Appendix A.
Carolina libraries seeking to engage in
The planning activities and outcomes must be
Types of planning supported by this program
Through collaboration, organizations can achieve more by working together than they can alone.
Partnerships are encouraged, though not required. A project partner is a library or non - library entity
that will contribute specific deliverables or resources such as staff, funding, meeting space, etc. to the
project. The applicant must demonstrate knowledge of other agencies and organizations that also
provide services to the targeted audience and must show that they were, at a minimum, considered
during the planning and grant writing stages of the project. If there are agencies and organizations
that might be considered as obvious partners for the proposed project but that are not included in
project development or implementation, the exclusion of such an organization should be explained.
EZ Grants are for a single year, are less than $50,000, and no Letter of Intent is required.
EZ Planning Grant, 2013 -2014
Section 1, Program - Specific Information & Guidelines
page 1 of 10
This grant program supports Goal #2 of North Carolina's Library Services & Technology Act Five -Year
Plan 2013 -2017: "North Carolina library staff will have the necessary planning and learning
opportunities that enable them to provide exceptional library programs, services, and resources."
< http : / /statelibrary.ncdcr.gov /Id /q rants /Ista /plan2013- 17.pdf>
PREPARATION
Applicants must be familiar with the information and requirements in the General Information &
Provisions document. < http : / /statelibrary.ncdcr.gov /Id /grants /Ista /13 14 /GenInfoProvs13- 14.pdf>
Applications must be user - focused and clearly justified. Prior to applying for this grant, prospective
applicants should have:
® A permanent library director. An interim director indicates a period of transition for the library; the
State Library would not award a Planning Grant to a library with an interim director.
• Assessed the community to be served and considered the local organizations already
representing and serving that community.
• Established relationships with partners (if any) in the proposed project.
• Involved all the stakeholders, including the target audience and partners (if any).
• Compiled quantitative (numerical /statistical) and qualitative data to support the need for the
proposed project.
® Demonstrated that the proposed activities support the needs of the specific audience.
® Determined that the proposed project is consistent with the library's long -range plans, strategic
priorities, and local or institutional policies.
Determined that the proposed project is consistent with the partner's long -range plans, strategic
priorities, and local or institutional policies.
® Obtained the support and commitment of the applicant's governing and /or funding bodies
regarding sustainability of services once the grant is completed.
Applicants proposing to plan for an LSTA Project Grant must also demonstrate an understanding of
both the particular Project Grant program for which they wish to apply and the issues they must
resolve before they are ready to submit a Project Grant application.
APPLICATION PROCESS
To be considered for funding, EZ Grants require a complete application that must be received at the
State Library by 5:00 p.m. on February 28, 2013.
GRANT FUNDS
Library Services and Technology Act (LSTA) grants are supported by funds awarded to the State
Library of North Carolina by the federal Institute of Museum and Library Services (IMLS).
The minimum EZ Grant amount that may be requested is $5,000; the maximum is up to $50,000.
Any costs above the maximum award are the responsibility of the local library.
No expenditures of grant funds may be made until after the library representatives and the State
Librarian sign the grant agreement.
MATCHING FUNDS
No local matching funds are required for a Planning Grant.
ALLOWABLE EXPENDITURES
Applicants are expected to request funding for consulting assistance as the primary expenditure in a
Planning Grant proposal; some other expenses may be necessary to carry out the planning
effectively.
® Fees for the services of a qualified consultant(s) to help carry out planning activities;
® Cost of temporary staff that may be required to assist in the administration of a needs assessment
or other information- gathering activities;
EZ Planning Grant, 2013 -2014 page 2 of 10
Section 1, Program - Specific Information & Guidelines
• Supplies and postage; and
• Travel /mileage expenses for planning participants.
Any procurements (including the use of RFPs) involving these grant funds must follow all applicable
local, state, and federal rules.
UNALLOWABLE EXPENDITURES
• Architectural plans for existing or new buildings;
• Construction or pre- construction planning;
• Collection development activities;
• Retrospective conversion of catalog records;
• Conventional arrangement, description, and cataloging of materials;
• Preservation activities or materials (reformatting of media, preservation enclosures, etc.);
• Refreshments, entertainment, or social events;
• Promotional items and memorabilia, including models, gifts, and souvenirs;
• Lobbying or advocating for funding from local, state, or federal lawmakers; and
• Administrative "overhead" or indirect costs.
CONSULTING SERVICES
Applicants are expected to request funding for consulting assistance as the primary expenditure in a
Planning Grant proposal. Consulting services must be provided by a consultant or consulting firm
qualified to carry out the proposed activities. The consultant must be chosen before the application is
submitted, and the applicant's choice is subject to State Library approval.
The State Library maintains a Consultant List to assist libraries in finding a consultant; however,
selection of a consultant is not limited to those represented on the list. While the consultants listed
have performed work for libraries in North Carolina, this does not in itself constitute an endorsement
of the consultant. Applicants should seek references from previous clients before choosing a
consultant. <httr : / /statelibrary.ncdcr.gov /Id /grants /Ista /consultants.html>
Applicant libraries are encouraged to undertake the consultant selection process as early as possible.
Consultant schedules may fill up months in advance. If you have a place on a consultant's schedule
you will be in a better position to begin your project promptly. However, no contract can be signed
with a selected consultant until grant agreements are signed by both the library's
representatives and the State Librarian.
The applicant library must provide information demonstrating that the consultant(s) assisting in the
planning process are qualified to provide consulting assistance appropriate to the stated project. This
information will include the following (as required in the Application):
• Name and address of the consulting firm.
• Name and title of each individual in the consulting firm who will carry out the project, the minimum
number of hours each will dedicate to the project, and the number of onsite visits that the
consulting firm will make.
• Description of the consultant's previous experience and why it makes the person the appropriate
choice to assist with your project.
• Information from the proposed consultant that delineates how the costs for services will be
calculated, including but not limited to projected hours /days to be worked, fees, travel expenses,
and other project related expenditures.
• Vita or resume of each individual in the consulting firm who will be involved in the project. Include
a list of any published articles on planning.
• A list of organizations, with contact names, addresses, and telephone numbers, for which the
consultant has performed similar planning activities during the past five years. The list must
identify two projects comparable in size to the proposed project.
EZ Planning Grant, 2013 -2014
Section 1, Program - Specific Information & Guidelines
page 3 of 10
SELECTION CRITERIA
To be considered for funding, a complete grant application must be received at the State Library by
5:00 p.m. on February 28, 2013.
The project must be user - centered, not library- centered. The project must focus on delivering library
services and programs that are based on the needs of the target audience. Representatives of the
target audience must be included in developing the project plan. For example, include members of the
target audience on a planning committee; invite them to serve in an advisory capacity; conduct
interviews or focus groups with them, etc.
The application must provide clear, complete information and rationale to support the applicant's
request for funding. Funds must be used for necessary and allowable costs to achieve the project's
goals. The applicant must dearly state how proposed expenditures were determined and why each is
needed to achieve project objectives.
QUESTIONS?
Contact your liaison consultant or Raye Oldham, Federal Programs Consultant, State Library of North
Carolina at 919 - 807 -7423 or raye.oldham @ncdcr.gov.
EZ Planning Grant, 2013 -2014 page 4 of 10
Section 1, Program - Specific Information & Guidelines
APPENDIX A
PLANNING THAT MAY LEAD TO BUILDING RENOVATION OR CONSTRUCTION
Federal law prohibits the use of LSTA funds for building renovation or construction. This includes:
• the use of architects to plan space utilization or to produce facility plans;
• developing plans or diagrams for electrical or network wiring; and
• any other activity that may be directly linked to building renovation or construction.
The State Library acknowledges that planning activities may naturally lead to recommendations for
the renovation of a building or the construction of a new facility to provide better service to a library's
users. These restrictions on the use of LSTA funds are not a judgment that such activities are
inappropriate in themselves. Nevertheless, applicants for Planning Grants must be aware of these
restrictions and must prepare and carry out their planning activities in a manner that does not violate
federal law.
At times the language applicants use to describe their planning activities and the products of these
activities may create the impression that unallowable renovation and construction activities are
involved. Applicants should be very careful in their use of terminology to avoid creating inaccurate
impressions. Clear distinctions should be made between activities paid for with Planning Grant funds
and activities that will take place after the grant ends and that will be paid for with non - federal funds.
It may be difficult for applicants to determine whether certain specific planning activities are a
permissible use of LSTA funds. Therefore we strongly encourage libraries to contact State Library
staff for guidance when preparing Planning Grant applications.
EZ Planning Grant, 2013 -2014
Section 1, Program - Specific Information & Guidelines
page 5 of 10
Section 2, APPLICATION CONTENT and INSTRUCTIONS
A. Review the General Information & Provisions for 2013 -2014 linked below and the Program -
Specific Information & Guidelines in Section 1 of this document.
<http: / /statelibrary. n cd cr.gov /Id /q rants /Ista /13 14 /Gen I nfoProvs 13 -14. pdf>
B. Use the Application Form in Section 3 to provide responses to each of the following.
C. Provide additional /supplemental information, as needed.
D. Complete and submit the Online Signature Page.
<https://wwvv.formrouter.net/formsSLNC/LSTASioPade2013.pdf>
E. The library director will receive a pdf file of the Signature Page via email. The director must print,
sign in blue ink, scan and insert as the first page of the Application Form, then email the complete
application as a single attachment to LSTA(a�ncdcr.gov by 5:00 p.m. on February 28, 2013.
1. USERS AND NEED
Describe how the need for this planning project was determined; who are the users it will benefit?
2. PROJECT DESCRIPTION
a. Describe the purpose of the planning that you wish to carry out; tell us what you want to do. If your
library is planning to apply for an LSTA Project Grant, be sure to include why your library intends
to apply for that grant program.
b. Describe how the library proposes to provide adequate time for staff to participate in the planning
process and to assist the consultant with background information.
c. Describe how the library proposes to involve others in the community in your planning efforts (e.g.,
library users, trustees, community residents, community leaders, local government officials,
institution staff and administration, local IT /MIS staff).
d. If this project involves more than one library, describe:
• the libraries that will be involved;
• the rationale for a group effort; and
• the roles and responsibilities of all parties during the planning grant.
3. PROJECT PARTNERS, if applicable (others respond with N /A)
A project partner is a library or non - library entity that will contribute specific deliverables or resources
such as staff, funding, meeting space, etc. to the project. For each partner (other than the applicant):
provide the name of the organization, describe their contribution to the project, explain how this
partnership helps each organization to achieve more together than they can alone.
4. LIBRARY GOALS
a. How does the proposed project support your library's mission and goals?
How does the proposed project support the goals of the State Library of North Carolina's LSTA plan?
<http: / /statelibrary. ncdcrgov /Id /grants /Ista /plan2013 -17. pdf>
5. PROJECT GOALS / OUTCOMES
a. In a concise and clearly stated declarative sentence, describe the specific results your project is
designed to achieve. How will this project meet the need(s) or solve the problem(s) for the users?
b. As a result of this project, what changes would you like to see in the target audience's behavior,
attitudes, skills, knowledge, status or condition?
6. PROJECT ACTIVITIES
Establish a timeline listing the sequence of project activities with the expected completion dates. The
timeline should be prepared in consultation with the consultant and any partner(s). Remember to
accommodate the local institutional approval process and the grant program deadlines.
7. BENEFITS TO USERS
Explain how the planning you wish to carry out will improve services to your users and their access to
resources.
EZ Planning Grant, 2013 -2014 page 6 of 9
Section 2, Application Content and Instructions
8. EVALUATION
Describe how the library will evaluate the success of this planning effort; include the expected results,
product(s), and outcomes of your planning activities.
9. CIPA CERTIFICATION AND COMPLIANCE (not applicable to this category)
LSTA CIPA Compliance Information is available at
< http: / /statelibrary.ncdcr.gov /Id /grants /Ista /cipa.html >.
10. PROJECT CONSULTANT AND OTHER PERSONNEL
a. Provide the consultant's name and describe his /her role and key responsibilities.
b. Provide one copy of the following information for the selected consultant(s):
• Name and address of the consulting firm.
• Name and title of each individual in the consulting firm who will carry out the project, the minimum
number of hours each will dedicate to the project, and the number of onsite visits that the
consulting firm will make.
• Describe the consultant's previous experience and why it makes the person the appropriate
choice to assist you with your project.
• Attach a document from the proposed consultant that delineates how the costs for services will be
calculated, including but not limited to projected hours /days of work, fees, travel expenses, and
other project related expenditures.
• Vita or resume of each individual in the consulting firm who will be involved in the project. Include
a list of any published articles on planning.
• A list of organizations, with contact names, addresses, and telephone numbers, for which the
consultant has performed similar planning activities during the past five years. The list must
identify two projects comparable in size to the proposed project.
11. BUDGET NARRATIVE
• Provide a clear explanation of each expenditure included in your budget with any information that
will help reviewers understand how you will be spending money in support of the project's goals.
• Include a document from the proposed consultant that delineates how the costs for services will
be calculated.
• If applicable, identify and explain any additional expenses that the library will incur and pay with
local funds.
EZ Planning Grant, 2013 -2014
Section 2, Application Content and Instructions
page 7 of 9
12. BUDGET TABLE
Complete the table below; add or delete rows as needed.
CATEGORY
LSTA $
LOCAL $
(if any)
TOTAL $
A. Consulting Fees
B. Supplies
C. Postage
D. Printing
E. Other Costs (specify)
TOTAL A through E
13. ABSTRACT
State the type of planning you wish to conduct, followed by a clear, concise summary of your project in 200
words /3400 characters, or Tess. Copy /paste the text into the online signature page.
EZ Planning Grant, 2013 -2014 page 8 of 9
Section 2, Application Content and Instructions
Section 3, APPLICATION FORM
Using the format below, begin your application in a new document with the institution /library name and
page numbers in the header. Build the application by typing responses under each number and
heading. Provide information for #12 in the Budget Table.
1. USERS AND NEED
2. PROJECT DESCRIPTION
3. PROJECT PARTNERS, if applicable (others respond with N /A)
4. LIBRARY GOALS
5. PROJECT GOALS / OUTCOMES
6. PROJECT ACTIVITIES
7. BENEFITS TO USERS
8. EVALUATION
9. CIPA CERTIFICATION AND COMPLIANCE, if applicable (others respond with N /A)
10. PROJECT CONSULTANT AND OTHER PERSONNEL
11. BUDGET NARRATIVE
12. BUDGET TABLE
Complete the table in the instructions, begin new page, then copy /paste table here.
13. ABSTRACT
State the type of planning you wish to conduct, followed by a clear, concise summary of the project in 200
words /3400 characters, or less; then copy /paste the text into the Online Signature Page.
EZ Planning Grant, 2013 -2014
Section 3, Application Form
page 8 of 9
Section 4, SAMPLE ONLINE SIGNATURE PAGE
State Library of North Carolina - Library Services and Technology Act
2013 -2014 LSTA GRANT APPLICATION SIGNATURE PAGE
CHOOSE ONE: GRANT CATEGORY
INSTITUTION / LIBRARY:
MAILING ADDRESS:
CITY:
ZIP CODE:
U.S. CONGRESSIONAL DISTRICT (in which library is located):
LIBRARY DIRECTOR NAME:
PHONE: FAX:
PROJECT MANAGER NAME:
PHONE: FAX:
PARTNERS? Yes No
E -M I
E-MAIL:
MULTI -YEAR?
GRANT AMOUNT REQUESTED in whole dollars, numbers only
MATCHING FUNDS, numbers only +
PROJECT TOTAL, numbers only =
ABSTRACT (clearly and concisely summarize your project in 200 words /3400 characters)
CERTIFICATION AND SIGNATURES (Please sign below in blue ink.)
We are aware of, and agree to comply with, all state and federal provisions and assurances required under this
grant program. If awarded grant funds, we assure that we will carry out the grant project according to the
approved grant application. This application has been authorized by the appropriate authorities of the applying
institution /library.
Printed name of library director Printed name & title of local government or
institutional authorizing official
Signature of library director Signature of above official
Date
Date
EZ Planning Grant, 2013 -2014
Section 4, Sample Online Signature Page
page 9 of 9
Agenda Item _5— H
Board Meeting
Agenda Item
MEETING DATE: January 22, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Reclassification of Public Buildings Position
Custodial Position to Facilities Maintenance Technician
REQUESTED BY: Amanda Bader and Human Resources
REQUEST:
A Custodian position has been vacated due to an employee's retirement. It is the Public
Facilities Manager's position that custodial service can be adequately maintained minus this
position. However, to meet current demands for building maintenance, we request that this
position be reclassified to Facilities Maintenance Technician.
Three Technicians respond to maintenance requests from tenants of the County's 36
buildings. Two of the Technician positions are primarily focused on serving the detention
center and the courthouse given the complexity and size of these facilities. The other
Technician is responsible for the other 34 buildings.
Technicians receive 30 to 40 calls per day. Some calls demand less than five minutes. Other
calls are more labor intensive requiring more than one Technician and may require several
man hours. Currently, the Public Facilities Manager has been responding to calls to assist the
other Technicians. The Public Facilities Manager makes every effort to juggle work in the
field along with his administrative and management responsibilities. This effort has become
more challenging as facilities are aging and new facilities are added.
Technicians are currently focused on "patching" without adequate manpower to effectively
perform preventive maintenance. Technicians strive to maintain efficiency and cost savings,
but are often limited by time. For example, an added position could increase our capacity to
install more energy efficient lighting.
It is our intent to post this position immediately. We would request a pay grade of 63 for the
reclassified position with a salary range of $30,789.00 to $36,946.00.
C:\ Users\ jrankins \AppData \Local\Microsoft\Windows \Temporary Internet
Files\ Content. Outlook \LMYFNFGP \agendaform2013.doc Page 1 of 2
Agenda Item
Framework for Best Management Practices for Capital Projects
Change Orders
1. Standardization of contract documents.
2. Change Orders and Claims shall be handled in accordance with the Contract Documents.
3. Where contractor delays will not result, the cost for a contract change order shall be
negotiated prior to authorization to do the work. The itemized cost proposal will be
reviewed by the originating department, legal, finance, and administration prior to final
approval.
4. Work change directives will be used where work must be done on an emergency basis or
when contractor delays through no fault of the contractor will result.
5. There should be consideration for exemptions in cases of special emergency involving the
health and safety of the citizens and their property.
6. The County Manager shall have the authority to execute and approve change orders and the
associated budget amendment up to five percent 5% of the contract amount. This
specifically includes the transfer of contingency funds. Notification of such actions will be
provided to Board of Commissioners via the County Manager's Report.
7. The estimated quantities of items of unit price work are not guaranteed and are solely for
the purpose of comparison of bids and determine an initial contract price. Determinations
of the actual quantities and classification of unit price work performed by contractor will be
made by Engineer and reconciled in the final adjusting change order.
Adopted by the Harnett County Board of Commissioners on the 22nd of January, 2013.
Jim Burgin, Chairman
Harnett County Board of Commissioners
Agenda Item .5 -
Board Meeting
Agenda Item
MEETING DATE: January 22, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: American Legion Property Land Acquisition
REQUESTED BY: Carl Davis -Parks and Recreation
REQUEST:
Parks and Recreation staff asks the Board of Commissioners permission to offer the
Lillington American Legion Post 28 $5,000 for the purchase of their property on the Little
River. The property is located at the end of American Legion Rd off NC Hwy 210.
Parks and Recreation proposes to use this property for a public access to launch canoes and
kayaks. Once developed, Parks and Recreation staff would also plan on having a picnic
shelter and restroom facility at the park.
COUNTY MANAGER'S RECOMMENDATION:
C:\Documents and Settings \gwheeler\Local Settings \Temporary Internet
Files\ Content. Outlook \X5535JMM \agendaform2013 - American Legion Property Acquisition.doc
1 of 1
Page
Gina Wheeler
Subject:
Attachments:
FW: Special Session Info
SParks and 12120515590.pdf
From: Carl Davis
Sent: Wednesday, December 05, 2012 4:10 PM
To: Gina Wheeler
Subject: RE: Special Session Info
Land Acquisition
- Waterfront Property on American Legion Rd off Hwy 210 near Hanson Aggregate Quarry.
- Owned by the Lillington American Legion
-Want $5000 for property, discussion have been made about pricing options and possible naming rights (American
Legion Park)
- Property would be part of a future Blueway system in County. (see page 2 of attachment)
- Old American Legion building is still on property and would need to be demolished.
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Page 1 of 1
1/25/2011
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Page 1 of 1
3/27/2012
Agenda Item 5— L
BENJAMIN N. THOMPSON
bthompson @wyrick.com
January 11, 2013
Dwight W. Snow
Attorney At Law
P.O. Box 397
Dunn, NC 28335 -0397
Re: Harnett Health System, Inc. Board of Trustees
Dear Dwight:
Wyrick Robbins Yates & Ponton LLP
At its regular scheduled meeting on January 7, 2013, the Trustees of Harnett Health
System, Inc. voted to nominate the following persons as appointed Trustees subject to approval
by the Harnett County Board of Commissioners:
Earnest Alphin — District 2
Jimmy McCormick — District 5
Barbara McKoy — District 1
Please note that Ms. McKoy will be completing the term of Mr. Donnie Olds who passed
away in 2012.
I would appreciate your confirmation once these nominees have been approved by the
Harnett County Board of Commissioners. Please let me know if you have any questions. Y Mu.- ..tlon As
always, I appreciate your assistance and cooperation in this matter.
Best regards.
Yours very truly,
WYRICK ROBBINS YATES & PONTON LLP
Benjamin N. Thompson
BNT /bg
cc: Kenneth E. Bryan, President and CEO
Linda Pa • e
From:
Sent:
To:
Subject:
Attachments:
Joseph:
Linda Page <lindapage @nc.rr.com>
Monday, January 14, 2013 11:04 AM
jjeffries @harnett.org
Harnett Health System, Inc. Board of Trustees
Ltr. to Dwight Snow.pdf
Attached you will find a letter recently submitted to me from counsel for Harnett Health System, Inc. regarding recent
Trustee nominations which need to be approved by the Board of Commissioners. You may want to inform the Board of
these nominees at its special meeting /work session on January 15, 2013 with formal consideration to be made by the
Board at its night meeting on January 22, 2013.
Call me with any questions.
Dwight W. Snow
Harnett County Attorney
P. 0. Box 397
302 W. Edgerton Street
Dunn, NC 28335
Phone: 910- 892 -8199
Fax: 910 -892 -5487
CONFIDENTIALITY DISCLOSURE
Unless otherwise indicated or obvious from the nature of the following communication, the information contained herein is
attorney - client privileged and confidential information /work product. The communication is intended for the use of the
individual or entity named above. If the reader of this transmission is not the intended recipient, you are hereby notified
that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this
communication in error or are not sure whether it is privileged, please immediately notify us by return e -mail and destroy
any copies, electronic, paper or otherwise, which you may have of this communication.
Nothing in this email or any document attached hereto shall constitute an electronic signature within the meaning of the
Uniform Electronic Transactions Act or any other applicable law. This email is not encrypted, and information provided in
this email may be electronically altered. We disclaim all responsibility for any cost, damage or liability directly or indirectly
caused by viruses or other defects in this e -mail or any attached document.
1
Agenda Item 7
January 2212013 APPOINTMENTS NEEDED
AIRPORT COMMITTEE
Rhett Raynor, Joseph Tart and Ben Slaughter have expressed interest in being
reappointed to serve on this committee.
BOARD OF EQUALIZATION AND REVIEW
Robert Doberstein, Joe Miriello, Howard Penny, Jr. and Carnell Robinson have expressed
interest in being reappointed to serve on this Board.
We have a vacancy on this Board for District 4.
DANGEROUS DOG COMMITTEE
We have a vacancy on this committee that will need to be filled by an attorney in the
county. This vacancy was posted in the Dunn Daily Record on February 24, 2012.
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
We have a vacancy for an at -large member on this board.
HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members do receive mileage reimbursement as
claimed.
HISTORIC PROPERTIES COMMISSION
We currently have a vacancy for a regular member in District 5.
Melanie Collins is interested in being appointed to serve as an alternate on this
commission.
MID - CAROLINA AGING ADVISORY COMMITTEE
We have three vacancies on this committee. Members do receive mileage reimbursement
as claimed.
Page 1 - Appointments
RESOLUTION TO APPOINT SPECIAL BOARD OF EQUALIZATION AND REVIEW
Whereas, the Harnett County Board of Commissioners is authorized by North Carolina General
Statutes, Section 105 -322 to appoint a special Board of Equalization and Review to examine and review
the Listings and valuations assigned to property located in Harnett County, hear property owners' appeals
concerning property listings and valuations, and make adjustments and necessary changes to insure that
valuations meet standards established by State Iaw; and
Whereas, the Board of County Commissioners is authorized by North Carolina General Statutes
Section 105 -312 to delegate its authority to compromise, settle or adjust the County's claim for taxes and
penalties arising from discovered property to a special Board of Equalization and Review; and
Whereas, the Board of County Commissioners has determined that it is reasonable and desirable
to appoint a special Board of Equalirarion and Review to exercise those powers and perform those duties
allowed by law;
Now Therefore, Be It Resolved that the Board of County Commissioners for the County of
Harnett does hereby establish a special Board of Equalization and Review as follows;
I. EFFECTIVE DATE AND DURATION
This resolution shall be effective upon its adoption by the Board of County Commissioners and
shall continue in effect until revised or rescinded by the Board of County Commissioners. This
resolution supersedes any previous resolutions adopted by the Board of County Commissioners
regarding the establishment of a special Board of Equalization and Review in Harnett County.
2. MEMBERSHIP
a. The Board shall consist of five members, each having one vote.
b. Three members shall constitute a quorum.
3. OUALIFICATIONS
Each member of the special Board of Equalization and Review shall:
a. Be a real property owner in Harnett County;
b. Be a registered voter in Harnett County;
c. Be in current payment of all City and County property taxes, and
d. Be familiar with the power and duties of the Board of Equalization and Review as set forth in
North Carolina General Statutes Section 105- 322(g).
4. TERM OF OFFICE
The term of office for each member of the special Board of Equalization and Review shall be one
year.
5. APPOINTMENT OF MEMBFM
a. Each Commissioner shall have the opportunity to nominate one member of the Board of
Equalisation and Review. Nominations shall be made by submitting names and addresses
of qualified individuals to the Clerk to the Board no Iater than the third Monday in February,
I997.
b. Appointment of members and designation of the chairperson of the special Board of Equalization
and Review shall be made by the Board of County Commissioners from the slate of nominees
• presented by the Clerk to the Board at the second scheduled meeting of the Board of County
Commissioners in February, 1997.
c. A Commissioner shall serve as a member of the special Board of Equalization and Review by
either submitting his/her own name in lieu of some other qualified individual, or by failing to
submit the name and address of a qualified nominee to the Clerk to the Board prior to the
second scheduled meeting in February, 1997.
6. VA -AN 1E
a Vacancies shall be filled by the Board of County Commissioners, with individuals qualified as
described in Paragraph 3, above. An individual appointed to fill a vacancy shall serve until the
end of the unexpired term.
Any member appointed by the Board of County Commissioners may be removed from the
special Board of Equalization and Review by the Board of County Commissioners with or
without cause. A vacancy caused by such removal shall be filled as set forth above.
Any Commissioner serving as member of the special Board of Equalization and Review may
vacate his/her seat by requesting that the Board of County Commissioners appoint a replacement...
Such Commissioner shall continue to service on the special Board of Equalization and Review
until such time as a qualified individual can be appointed by the Board of County Commissioners
to fill the vacancy caused by Commissioner's resignation, as set forth above.
7. ! OMPENSATION
b.
c.
The members of the special Board of Equalization and Review shall be compensated at a rate of
S100 dollars per day.
8. POWERS AND DUTIES
The special Board ofEqualization and Review shall have those powers and duties set forth in
North Carolina General Statutes, Section 105 -3I2 and 105 -322, and such other powers, duties
and responsibilities as are contained in Chapter 105, Subchapter 11, of the North Carolina General
Statutes, known as the "Machinery Act."
9.
The Tax Assessor shall serve as Clerk to the Board of Equalization and Review, be present at all
meetings, maintain accurate minutes of the actions of the Board, and give to the Board such
information as he/she may have or can obtain with respect to the listing and valuation of taxable
property in Harnett County.
l0. STAFF ASSISTANCE
The special Board of Equalization and Review may call upon members of the Planning
Department and Tax Administration for technical assistance in carrying out its duties and
powers. The special Board of Equalization and Review may call upon the County Attorney's
Office for advice and assistance interpreting and putting into effect Chapter 105, Subchapter Ii of
the North Carolina General Statutes as it relates to the Board's responsibilities and duties.
11. ISS2nEraillaimnEpAumaziaRzumm
A copy of this resolution shall be forwarded to the North Carolina Department of Revenue within
15 days after its adoption.
By motion properly made and seconded, adopted this the.Sh day of January. 1997
Dan B. Andrews, Chairman
ATTEST:
Agenda Item S
Board Meeting
Agenda Item
MEETING DATE: January 22, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Public Hearing - Zoning Change - C. L. Byrd
REQUESTED BY: Mark Locklear, Interim Planning Services Director
REQUEST:
Public Hearing on Proposed Zoning Change:
Landowner /Applicant: C. L. Byrd, From RA -20M to Commercial zoning; 3.52 acres (2
tracts); Corner of US421 & Prospect Church Rd.; Grove Township.
Planning Department staff recommended approval of the request based on impact,
compatibility and enhancement of public health, safety and general welfare.
The Planning Board considered the proposed zoning change at their January 7, 2013 meeting.
The site is contiguous to existing commercial zoning and findings were found favorable.
A motion was made with a unanimous vote to recommend approval of the request.
COUNTY MANAGER'S RECOMMENDATION:
S:\Planning and Inspections Files\Planning Board\Planning BD 2013 \01 - January \cc agenda form approval rec..doc
Page 1 of 1
Harnett
C O U N T Y
r!Q'.TH
APPLICATION FOR ZONING CHANGE
Planning Department
108 E. Front Street
P.O. Box 65, Lillington, NC 27546
Phone: (910) 893 -7525 Fax: (910) 893 -2793
Total Fee:
Receipt:
Permit:
Hearing Date:
Applicant Information
Owner of Record:
Name: (' L J3 yy.-
Address: o'5 3 / 13V- >/o E
City /State /Zip:
E -mail:
Phone: 7/ /- ?72- 7/7/
Fax: 97 y- 77; Y7o$
Pc vrei
Applicant:
Name: C L gy.-44/
Address: �53
City /State /Zip: � A/C,. 275,
E -mail:
Phone: q /y- ?72- 7/77
Fax: // y - 77 Z- 1/7o3
Property Description
PIN(s): 05Tel - 53 -O413 Acreage: 3, 5-2 Acres
Address /SR No.: 6'6 eV- Al oc- e/S 41,2i t"'r�snr�7 ( 4>c d
Directions from Lillington: 5& e ",o G`.cJ,_.
030X2- 0/00
Deed Book: Page:
Plat Book: 0.c) / Page: .55S
Existing Zoning:
❑ Conservation
RA-20M
❑ RA -20R
❑ RA -30
❑ RA -40
❑ Commercial
❑ Light Industrial
❑ Industrial
❑ Office & Inst'I
Requested Zoning:
❑ Conservation
❑ RA -20M
❑ RA -20R
❑ RA -30
❑ RA -40
Commercial
❑ Light Industrial
❑ Industrial
❑ Office & Inst'I
Township:
❑ (01) Anderson Creek
❑ (02) Averasboro
❑ (03) Barbecue
❑ (04) Black River
❑ (05) Buckhorn
❑ (06) Duke
(07) Grove
❑ (08) Hectors Creek
❑ (09) Johnsonville
❑ (10) Lillington
❑ (11) Neill's Creek
❑ (12) Stewart's Creek
❑ (13) Upper Little River
Attachments
• Written description of property from recorded deed
• Recorded map of property at scale of not less than one (1) inch = 200 feet
• Explanation of why the zoning change is requested, addressing applicable portions of Article XIV of
the Zoning Ordinance
Signatures
The undersigned applicant hereby certifies that, to the hest of his or her knowledge and belief, all
information supplied with this application is true and accurate:
Page 1 of 2
Date Authorized Agent Signature
Date
APPLICATION FOR ZONING CHANGE
Requirements for Consideration
The Planning Board shall consider and make recommendations to the County Board of Commissioners
concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning
Board concerning zoning districts and no proposed zoning district will receive favorable recommendation
unless:
2.1 The proposal will place all property similarly situated in the area in the same category, or in
appropriate complementary categories.
2.2 There is convincing demonstration that all uses permitted under the proposed district classification
would be in the general public interest and not merely in the interest of the individual or small
group.
2.3 There is convincing demonstration that all uses permitted under the proposed district classification
would be appropriate in the area included in the proposed change. (When a new district
designation is assigned, any use permitted in the district is allowable, so long as it meets district
requirements, and not merely uses which applicants state they intend to make of the property
involved.)
2.4 There is convincing demonstration that the character of the neighborhood will not be materially and
adversely affected by any use permitted in the proposed change.
2.5 The proposed change is in accordance with the comprehensive plan and sound planning practices.
Page 2 of 2 APPLICATION FOR ZONING CHANGE
CLByrd
2531 Buffaloe Road
Garner, NC 27529
November 15, 2012
To the staff of the Harnett County Planning Department:
I hereby submit my request to rezone approximately 3.52 acres of land in Harnett County
from RA -20M to commercial zoning. The property is described in the attached deed and
identified as parcels 0589 -53 -0482 containing 1.95 acres and 0589 -53 -2458 containing
1.57 acres as recorded in deed book 2012, page 555 in the Register of Deeds office.
This proposed zoning request would place my property in a similar category as
surrounding properties; there are contiguous tracts that are currently zoned commercial
and industrial. The purpose of rezoning these two tracts to commercial is to ensure
sufficient commercial parcels are available for the growth that Harnett County is enjoying
due to the new hospital and medical school being built along the 421 corridor.
Commercial zoning would allow new business to be located within close proximity to
Campbell University and the new hospital; as well as serving the residents in the
surrounding area.
This request is in accord with the growth and development that is currently occurring in
Harnett County and is complimentary to the sound planning principles and development
land use plan as set forth by the Harnett County Unified Development Ordinance.
Sincerely,
C L Byrd
Harnett
C O U N T Y
"7 11RTH CAfot1KF;
REZONING STAFF REPORT
Case: 12 -465
Teresa Byrd, Planner I
tbyrd@harnett.orq
Mark Locklear, Manager of Planning Services
mlocklear @harnett.org
Phone: (910) 893 -7525 Fax: (910) 814 -8278
Planning Board: January 7, 2012 County Commissioners: January 22, 2012
Re•uestin• a Rezonin. from RA -20M to Commercia
Applicant Information
Owner of Record:
Name: C L Byrd
Address: 2531 Buffalo Road
City /State /Zip: Garner, NC 27529
Applicant:
Name: Same
Address:
City /State /Zip:
Property escr io 2 parcels
PIN(s): 0589 -53- 0482.000 & 0589 -53- 2458.000 Acreage: 3.52 Acres
Address /SR No.: Intersection US Hwy 421 & SR 2009 Prospect Church Road(2.83 acres excluding ROW)
Township:
❑ (01) Anderson Creek
❑ (02) Averasboro
❑ (03) Barbecue
❑ (04) Black River
❑ (05) Buckhorn
❑ (06) Duke
(07) Grove
❑ (08) Hectors Creek
❑ (09) Johnsonville
O (10) Lillington
❑ (11) Neill's Creek
❑ (12) Stewart's Creek
❑ (13) Upper Little River
Vicinity Map
Page 1 of 6
Vicinity Map
STAFF REPORT
i? i LearacAefs`GztSiC
-_ -` -- -meta --- -r- ® =._ -_1 _— —_. _-a-_ -- __sue = = - --
Aerial Photograph
Services Available
Water:
Public (Harnett County)
n Private (Well)
❑ Other: Unverified
Sewer:
C Public (Harnett County)
Private (Septic Tank)
Other: unverified
Site Description: Both tracts of land are
currently vacant.
Surrounding Land Uses: consist of Moore's
Storage Buildings, McLeod Furniture, a church,
single family dwellings and vacant land.
Transportation:
Annual Daily Traffic Count:
11,000 Trips per day
Site Distances: Good
Zoning District Co
Page 2 of 6
patibility The following is a summary list of general uses,
for actual permitted uses refer to the Zoning Ordinance.
CURRENT REQUESTED
Zoning Map
RA -20M
Parks & Rec
X
Natural Preserves
X
Bona Fide Farms
X
Single Family
X
Manufactured Homes,
Design Regulated
Manufactured Homes
X
Multi - Family
Institutional
X
Commercial Services
X
Retail
X
Wholesale
Industrial
Manufacturing
STAFF REPORT
Land Use Classification Com ' atibilit
ZONING LAND USE
COMM LDR
Parks & Rec X
Natural Preserves X
Bona Fide Farms X
Single Family X
Manufactured Homes,
Design Regulated
Manufactured Homes X
Multi - Family
Institutional X
Commercial Services X
Retail X
Wholesale
Industrial
Manufacturing
Future Land Use Map
Evaluation
Yes fl No
The IMPACT to the adjacent property owners and the surrounding community is
reasonable, and the benefits of the rezoning outweigh any potential inconvenience or
harm to the community.
REASONING: The requested zoning to commercial would not have an unreasonable
impact on the community, due to already existing commercial and industrial zoning in
the area.
[] Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification.
REASONING: The requested zoning is not compatible with the existing land use
classification of Low Density Residential. This classification is to promote single family
homes, manufactured homes on larger size lots. However, the requested zoning to
commercial would be appropriate due to the surrounding land uses and staff
recommends amending the land use plan.
Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare.
REASONING: The requested zoning to commercial would maintain the public health,
safety and general welfare due to the other commercial uses in the area.
Yes No The request is for a SMALL SCALE REZONING and should be evaluated for
reasonableness
REASONING: The property is adjacent to commercially zoned property and therefore
would not need to be evaluated as a small scale rezoning.
Suggested Statement-of-Consistency (Staff concludes that...)
The requested rezoning to Commercial is compatible with Harnett County regulatory documents and
would not have an unreasonable impact on the surrounding community and will enhance the public health,
safety, and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning
request be APPROVED.
Page 3 of 6
STAFF REPORT
Site Photographs
Subject Property
Subject Property
Us Hwy 421
Page 4 of 6
US Hwy 421 (opposite direction)
STAFF REPORT
0
Intersection US Hwy 421 & Prospect Church Rd Prospect Church Road (opposite direction)
•
Surrounding Property
Page 5 of 6
Surrounding Property
STAFF REPORT
Pcv
12. 13 2012
Surrounding Property
Surrounding Property
12 13 20:2
Adjacent Property
Adjacent Property
Attachments
Original Rezoning Application
Justification Statement
Page 6 of 6
STAFF REPORT
Agenda Item 10
Board Meeting
Agenda Item
MEETING DATE: January 22, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Transportation Improvement Plan (TIP) FY 2014 - 2018
REQUESTED BY: Barry A. Blevins, Airport Administrator
REQUEST:
Airport Administrator requests the Board of Commissioners review and approve the
Transportation Improvement Program (TIP) 2014 - 2018 project listing. This project listing
prioritizes aviation needs and potential funding for upcoming projects. Projects are
prioritized by Division of Aviation minimums, Division of Aviation recommendations and
finally additional airport requested projects. The total for all improvements if approved by
Division of Aviation and funds matched by the County of Harnett equals $18,217,200.00 and
projected funding /projects, if available, would be spread out from FY2014 to FY2018. The
Airport Committee met on January 7, 2013, approved and recommends TIP as listed.
COUNTY MANAGER'S RECOMMENDATION:
C:\Documents and Settings \gwheeler \Local Settings \Temporary Internet
Files\ Content. Outlook\X5535JMM \agendaform2013 TIP 22 January.docx
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Clearing of Woods/ Wildlife Habitat Inside Perimeter
Fence
T- Hangar Building (10 Unit) 1
New 5 -Unit Box Hangars and Taxiways
Terminal Area Land Acquisition
(Access Road /Parking Lot Rehabilitation /Expansion
Expand Terminal Building
Drainage Repairs
1
litional Airport Requested Projects:
Runway Widening
Apron Expansion
Runway Extension to 5,500 feet
sion of Aviation Recommended:
runway b Land Acquisition (fee) and Clearing for RPZ
_ t40' x 60' maintenance and equipment storage building.
80' x 80' corporate hang ar and site work construction.
This project will include clearing and grubbing of wooded areas inside of perimeter fence to reduce wildlife
habitat areas.
This project will purchase sufficient land to protect the current and future Part 77 surfaces.
This project will construct much needed hangars.
This project will construct much needed hangar taxiways.
1The existing fueling facility is very old and in need of replacement.
The Airport has a waiting list for hangar rental. This will provide needed space.
Existing terminal area Is land locked, additional is needed for development.
The existing access road and parking lot need rehabilitation /expansion.
The existing Terminal Building has insufficient space and needs restoration.
Repairs to area south of Runway 5 end
Total Cost to bring Airport up to Division of Aviation recommended:
With the increase in the corporate traffic and based turbine aircraft, it is very imperative to widen runway from
75' to 100'.
Apron expansion is needed to provide dedicated parking space next to the terminal building and to avoid
maneuvering conflicts with the fueling apron and hangar access taxiway.
This project will extend the runway from 5,000 feet to 5,500 feet.
Total Cost to bring Airport up to Division of Aviation minimums:
This project will purchase sufficient land to control and clear the current RPZ and future precision RPZ.
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Agenda Item
Board Meeting
Agenda Item
MEETING DATE: January 22, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Change Order for Key Constructors, Inc.
REQUESTED BY: Steve Ward, HCDPU
REQUEST:
This is a formal request for the Board to approve an increasing change order in the amount of
$608,541.32 for Key Constructors, Inc. This contract is associated with the South Central
Wastewater Phase 1 B2 project. The change order modifies negotiated quantities to match the
current field conditions in the project. A copy of the change order is included for your review
and has been reviewed by legal and preaudited by the finance department. The project has
the necessary funds for this increase. Please place this item on the consent agenda at the next
available meeting.
COUNTY MANAGER'S RECOMMENDATION:
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\\hcfilel Tuusers\sward\My Documents \South Central WW Phase 1B -1 \South Central WW Phase 1B -2\Key Constructors
CO#1 Agenda Request 1- 14- 13.doc
Page 1 of l
Date of Issuance:
Effective Date:
Project:
South Central Water & Sewer District
Contract:
SCWW 1B -2
Contractor:
Owner.
Coun
of Harnett
Ke Constructors, Inc. P.O. Box 698 Clarksville, VA 23927
The Contract Documents are modified as follows u on execution of this Chan • e Order:
Description:
See attached- Chan
e Order #1 Breakdown
Change Order
No, 1
Owner's Contract No.:
Date of Contract:
March 29, 2012
Engineer's Project No.:
27008 & 27009
Attachments (list documents supporting change):
1 See attached Ke Constructors Cones.ondences 2 Chan :e order modifies ne:otiated . antities to match current field conditions. 3 A revised
uanti sheet has been attached to reflect total contract .uantities, amount . aid to date and to be used for . a re. ests.
CHANGE IN CONTRACT PRICE:
Original Contract Price:
$ 3,763,071.53
[Increase] from previously approved Change Orders No.
to No.
$ 0 N/A.
Contract Price prior to this Change Order:
$ 3 763,071.53
[Increase] of this Change Order:
$ 608,541.32
Contract Price incorporating this Change Order:
$ 4.371,612.85
CHANGE IN CONTRACT TIMES:
Original Contract Times: ❑ Working days
Substantial completion (days or date):
Ready for final payment (days or date): 360 days
[Increase] [Decrease] from previously approved Change Orders
No. to No.
Substantial completion (days): 0
Ready for final payment (days): 0
Calendar days
Contract Times prior to this Change Order:
Substantial completion (days or date):
Ready for final payment (days or date): 360 days
[Increase] of this Change Order:
Substantial completion (days or date):
Ready for final payment (days or date):June 30 2013
Contract Times with all approved Change Orders:
Substantial completion (days or date):
Ready for final payment (days or date): June 30 2013
RECOMMENDED: ACCEPTED:
ACCEPTED:
By:
By: — —
By:
Engineer —Hiram J. Marziano, P.E.
Date:
Approved by Funding Agency (if applicable):
Date:
Owner (Authorized Signature)
I !(1J
EJCDC No. C -941 (2002 Edition)
Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the
Associated General Contractors of America and the Construction Specifications Institute.
Date:
Date:
Contractor (Authorized Signature)
Page 1 of 2
A. GENERAL LNFORMATION
This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Times. Changes
that have been initiated by a Work Change Directive must be incorporated into a subsequent Change Order if they affect Price or Times.
Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice of accumulating Orders to reduce the administrative burden may lead to unnecessary disputes. Th
g Change
If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.
For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a Field Order should be used,
COMPLETING THE CHANGE ORDER FORM
Engineer normally initiates the form, including a description of the changes involved and attachments based upon documents and proposals
submitted by Contractor, or requests from Owner, or both.
Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval, depending on whether the
Change Order is a true order to the Contractor or the formalization of a negotiated agreement for a previously performed change.
approval by one contracting party, all copies should be sent to the other party for approval. Engineer should make distribution of executed
copies after approval by both parties.
If a change only applies to price or to times, cross out the part of the tabulation that does not apply.
B.
Change Order
Instructions
EJCDC No. C -94I (2002 Edition)
Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the
Associated General Contractors of America and the Construction Specifications Institute.
Page 2 of 2
COUNTY OF HARNETT
MARZIANO & MCGOUGAN, PA
SOUTH CENTRAL, WATER & SEWER DISTRICT
PROJECT Nos 27008 & 27009
BID DATE: 10/25/2011
Contract I -Phase 1B-2
Note: Items shown below reflect only those items changed
meet current field conditions.
Item No.
la
lb
lc
d
le
If
Ig
Ih
li
2
2a
2b
2c
2d
2e
2f
3
3a
3b
3c
3d
3e
3f
3g
4
4a
4b
4c
4d
4e
4f
4
8
9
10
1Oa
10b
10c
10e
10f
1Og
1Oh
l0i
11
Description
8" PVC San. Sewer SDR -35
(0 -6 De.th)
(6- 8'Depth)
(8- 10'De.th)
(10 -12' De. ,)
2 -14' De.th)
(14 -16' D .th)
(16 -18' De.th)
(18 -20' De.th)
(20 -22" Depth)
8" PVC San. Sewer SDR -21
(0 -6' De.th)
(6- 8'De.th)
(8- 10'De.th)
(10 -12' De th)
(12 -14' De.th)
(14 -16' De th)
12" PVC San. Sew SDR -35
(0 -6' De
th)
(6 -8' Depth)
8- 10'.De
th
10 -12' De th
(12 -14' De th
14 -16' De. th
16-18' De th
12" PVC San. Sew SDR -21
(0 -6' De
th)
(6 -8' De.th)
(8 -10'De th)
(10 -12' De.th)
(12 -14' Depth)
(14 -16' De.th)
(16 -18' Depth)
16 "Casing pi,. bored & jacked
8" DIP PC 350 in Casin
4" Dia. Standard precase MH
Change Order #1-Takeoff Sheet
Date of Revision: 12_20 -12
Key Constructors, Lae.
P.O. Box 698
Clarksville, VA 23927
from the negociated quantities to the quantities revised to
•
Total
uanti
-3,380
-3,142
261
-349
-479
875
404
1100
537
950
608
903
1698
612
26
-240
-272
266
334
159
111
90
26
-279
-528
-637
353
69
-700
-60
-60
Unit
LF
LF
LF
LF
F
LF
LF
LF
LF
LF
LF
LF
L
F
LF
EA
EA
LF
LF
LF
LF
LF
LF
LF
LF
LF
LF
LF
LF
LF
Unit Price
$ 24.84
$ 29.12
$ 4620
$ 63.29
$ 88.98
$ 110.41
$ 148.60
$ 299.87
$ 431.93
$ 27.47
$ 31.75
48.84
$ 65.92
$ 91.62
13.05
$ 36.18
$ 34.94
$ 54.00
71.00
$ 97.00
117.63
$ 155.81
$
36.18
$ 40.46
$ 57.55
$ 74.63
$ 100.33
$ 237.00
$ 19.00
12
35
(0 -6" De
•
th)
(6 -8' De.th)
(8 -10' De.th)
(12 -14' De
th)
14 -16' De.th)
(16 -18' De .th)
(18 -20' De.th)
(20 -22' De.th)
Standard 24" Frame & Covers
24" bolted Fame & Cover
12x4 Wyes
14
-12
2
-2
5
-4
4
1
-11
-13
6
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
LS
1,501.00
$ 1,687.00
$ 2,095.00
$ 2,845.00
$ 3,225.00
$ 3,530.00
$ 3,868.00
$ 4,257.00
$ 303.00
$ 363.00
$ 765.00
21,014.00
20,244.00
4,190.00
5,690.00
16,125.00
14,120.00
15,472.00
4,257.00
3,333.00
4,719.00
4,590.00
Total Change Order $
608,541.32
South Central Water & Sewer District
Contract 2: Phase 1B -2
Key Constructors, Inc.
Note: This sheet was prepared for use in
requesting partial payment and includes
change order No 1
As of: Pay Application: #!
8/25/2012
PAID
Item This
Description Quantity Period Total to
1 8" PVC SDR35 0 -6' tY Unit Unit Price Amount Quanti Date
2 2126 LF tY Amount Quantity Amount Comp
8" PVC SDR35 6 -8' $24.84 552,809.84 935 523,225.40 959
3 8" PVC SDR35 6-8' 5668 LF 529.12 5165,052.16 380 511,065.60 637 523,521.56 45%
4 8 "PVCSDR3510 -12' 4987 IF 546.20 5230,399.40 140 518,540,40 11%
5 4293 LF $63.29 56,468.00 1663 555712683„,858342091:.645046
76,830.60 33%
8" PVC SDR35 12 -14' $271,703.97 35 55,063.20 957
6 8" PVC SDR35 2867 LF 588.98 5255,105.66 35 560,568.53 22%
7 1811 LF 5110.41 53,11430 45 $4,004.10 2%
8" PVC SDR3516 -18' 5199,952.51 0 $0.00 p
8 8 "PVCSDR3518 -18' 1184 LF 5148.60 5175,942.40 O $0.00 0%
1100 LF $299.87 50.00 0 $0.00 0%
8a 8" PVC SDR35 20 -22' 5329,857.00 0
50.00 0
g 537 LF 5431.93 5231,946.41 0 $0.00 0%
8" PVC SDR21 0 -6 1580 LF $0.00 0
10 8" PVC SDR21 6 -8' $27.47 $43,402.60 0 $0.00 55$000...000000
0 0%
11 1446 LF 531.75 $45,910.50 65 587 $17,306.10 40%
8" PVC 508218 -10' 1165 LF $2,063.75 262 512,797.08 22%
12 8" PVC SDR21 10 12' $48.84 $56,898.60 O $0.00
13 1748 LF $65.92 $115,228.16 0 262 $12,796.08 22%
8" PVC SDR21 12 -14' 612 LF 50.00 50 53,296.00 0%
14 8" PVC SDR21 14-16' 591.62 556,071.44 0 $0.00 0
15 26 LF 5113.05 $2,939.30 0 $0.00 0%
12" PVC 50935 0 -6' $0.00 0 50.00
0%
16 12" PVC SDR35 6 -8' 0 LF $36.18 $0.00 0 $55000,.000000
0.00 0
16a 54 LF $34.94 $1,886.76 0 $0.00 0%
12" PVC SDR35 8-10' 266 LF $0.00 0 50.00
0%
16b 12 " PVC SDR3510 -12' $54.00 514,364.00
0 $0.00 0
16c 334 LF $71.00 523,714.00
D 50.00 0%
12" PVC 5093512 -14' 159 LF $0.00 0 50.00 0%
16d 12" PVC SDR35 14 -16' 597.00 515,423.00 0 50.00
p
16e 111 LF 5117.63 513,056.93 0 $0.00 0%
12" PVC SDR35 16 -18' 90 LF $0.00 0 50.00 0%
17 12" PVCSDR21 0 -6' 5155.81 $14,022.90 0 $0.00 p
18 292 LF 536.18 $10,564.56 p 50.00 0%
12" PVC SDR21 6-8' 728 LF $0.00 266 $9,623.88 84%
19 12 "PVCSDR218 -10 $40.46 529,454.88 0 $0.00
1684 LF 557.55
596,914.20 320 611 524,721.06 84%
20 12 "PVCSDR2110 -12 2410 LF $18,416.00 1231 570,844.05 73%
20 12" PVC SDR21 12-14 $74.63 5179,858.30 700 552,241.00 1642 5122,542.46 68%
22 1525 LF 5100.33 5153,003.25 737 $73,943.21 1172 5117,586.76 77%
12" PVC SDR21 14 -16' 362 LF $121.76
23 12" PVC SDR2116-18' 544,077.12
120 $14,611.20 293 535,675.68 81%
0 LF $159.94 $0.00 0
24 24" Steel Casing Pipe Bored /Jacked 157 LF 50.00 0 50.00 0%
25 12" DIP PC 350 In Casing 157 LF $253.00 $39,721.00 0 $0.00 0
532.00 $5,024.00 0 50.00 0%
26 16" Steel Casing Pipe Bored /Jacked $0.00 0 $0.00 0%
130 LF $237.00 $30,810.00 0
27 8" DIP PC 350 in Casing 130 LF
$0.00 0 $0.00 0%
28 $19.00 $2,470.00 D $0.00 0
4' Oia MH 0 -6'
EA $1,501.00 50.00 0%
29 4' Oia MH 6 -8' 26 EA 515,010.00 1 $1,501.00 2 $3,002.00 20%
30 51,687.00 543,862.00 2 $5315:35007.0410..0000
3,374.00 9 515,183.00 35%
4' Oia MH 8 -10' 31 EA $2,095.00 $64,945.00 0
31 4' Oia MH 10-12' 38 EA $0.00 14 529,330.00 45%
32 4' Oia MH 12 -14' $2,488.00 594,544.00 1 $2,488.00 5 512,440.00 13%
29 EA $2,845.00 $82,808.00 5 514,225.00 14 539,830.00 48%
33 4' Oia MH 14 -16' 13 EA $3,225.00
34 4' Oia MH 16 -18' 541,925.00 1 53,225.00 3 59,675.00 23%
7 EA 53,530.00 524,710.00 0 $0.00 0
35 4' Oia MH 18 -20' 6 EA $3,868.00 523,208.00 0
50.00 0%
36 4' Oia MH 2O -22' 3 EA $0.00 0 50.00 0%
37 Standard 24" MH Frame and Cover 54,257.00 512,771.00 0 $0.00 0
163 EA 5303.00 549,389.00 10 50.00 0%
38 24" Bolted and Sealed Standard F &C 53,030.00 43 $13,029.00 26%
0 EA $363.00 $0.00 0 $0.00 0
39 Outside Drop for 12" Pipe in Standard MH 1 EA $3,745.00 $0.00 0%
40 Outside Drop for 8" Pipe in Standard MH $3,,279.0 0 $0.00 0
9 EA $3,031.00 $27,279.00 0 $0.00 0%
41 Silt Fence in Place For Erosion Control 16000 LF $0.00 0 $000 p%
$2.00 $32,000.00 0 50.00 9592
42 Check Dams in Place For Erosion Control 250 EA 5200.00 $19600. 00 60%
$5;,000.00 4 $800.00 28
43 Erosion Control, Seeding, Const. Entr. Stream Xing 1 LS $65,000.00 $5,600.00 13%
$65,000.00 0 $5,850.00 0.33
44 6" TK Concrete Dr. Repair 1500 LF $37.00 521,450.00 33%
45 1.5" Asph. Drive, Repair wi 6" CABC Stone 450 LF $55,500.00 0 $0.00 182 $6,734.00
$22.00 $9,900.00 0 12%
46 Gravel Dr. Repair wi 8" CASe Base 500 LF 50'00 0 50.00 0%
$6.00 $3,000.00 0 50.00 12. $72..00 255
47 Paved Rd Repair wi 10" CABC and NCDOTAsph. 3500 LF $45.00
48 1 -1/2" DOT a 5157,500.00
o $0.00 0 $0.00
approved Asp. Paving Overlay if Req. 700 SY 513.00 $9,100.00 D 0%
49 18" RCP Pipe Replacement 300 LF $49.00 $0.00 0 50.00 0%
$14,700.00 0 $0.00 0
50 Stone for trench stab. Beyond specs 1500 TN 519.00 528,500.00 0 5000 p%
51 Stone for shoulder stabilization (By Engineer) 1500 TN 50.00 0 $0.00 0%
512.00 $18,000.00 0 $0.00 0
52 Misc Conc. (3000 psi) 20 CY 588.00 50.00
0%
53 8"x4" San, Sewer Service Wyes 335 EA 5141.00 $47,235.00 7 $352.00 18 $1,584.00 90%
53a 12"x4" San, Sewer Service Wyes 6 EA 5987.00 34 54,794.00 10%
5765.00 54,590.00 0 $0.00 0
54 4" PVC SCH 40 San. Sewer. Ser. Stacks (Type A) 2500 LF $21.00 $0.00 0%
$52,500.00 19 5399.00 173 53,633.00 7%
55 4" PVC Sch. 40 San. Sewer Service C.O. 335 EA 5150.00 550,250.00 2 5300.00 16 $2,400.00 5%
56 4" PVC Sch 40 San. Sewer Service Line 9500 LF 514.00 $133,000.00 35
57 4" 0.1. Line Bored & Jacked Under Roads 1900 LF $490.00 180 52,520.00 2%
544.00 $83,600.00 0 50.00
0
58 Excelsior Matting 12' Wide 15000 LF 53.00 $0.00 0%
55.8 0.00 4218 512,654.00 7278 $21,834.00 49%
59 Enka Matting 12' Wide 1000 LF 58.00 $8,000.00 0
60 Mobilization (Bond, Insurance) 3% Max 1 $0.00 0 $0.00 0%
LS $111,000.00 $111,000.00 1 $111,;00.00 1 5111,000.00 10055
Totals $4,371,612.85
Stored Materials $370,886.66 5940,097.55
Total $126,096.38
51,066,193.93 24%
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Public Utilities Department Capital Project PU 1002 SCWW 1B -2, the
appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
574 - 9100 - 431 -45 -54
WWTP Capacity Purchase
$608,541.32
574 - 9100 - 431 -45 -01
Construction
$608,541.32
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
EXPLANATION: Key Constructors increasing Change Order 1
APPROVALS:
01/14/13
Depa tment Head (date)
4
Fnance Officer (date) 1 - /(c-r3 nager ate)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of , 2012.
Margaret Regina Wheeler,
Timothy B. McNeill, Chairman
Clerk to the Board Harnett County Board of Commissioners
Harnett
COUNTY
Agenda Item /
Resolution Precluding Firing Ranges or Pistol Pits
as Agritourism Activities
in Harnett County, North Carolina
Www.harnett.org
WHEREAS, County of Harnett ( "Harnett County ") is one of the fastest growing counties
in the state of North Carolina with a population of approximately 119,000 people; and
WHEREAS, Harnett County has a rich heritage as a rural farming and agricultural
community and the Harnett County Board of Commissioners recognizes and supports the
significant contributions fanners make to the growth and development of Harnett County; and
WHEREAS, the Harnett County Board of Commissioners recognizes and supports
agritourism, as that term is defined in North Carolina General Statutes and the Harnett County
Unified Development Ordinance, as a good source of supplemental farm income; and
WHEREAS, defining what activities may be considered agritourism is a difficult task and
one in which a number of factors must be considered; and
WHEREAS, the decision to determine whether an operation does or does not meet the
statutory definition of agritourism rests with each individual county; and
WHEREAS, significant controversy has arisen in Harnett County as to whether a firing
range or pistol pit operated on a working farm is properly considered an agritourism activity; and
WHEREAS, up to this point, the Harnett County Board of Commissioners has made no
determination as to whether a firing range or pistol pit operated on a working farm is properly
considered an agritourism activity; and
WHEREAS, this controversy needs to be resolved for the benefit of all; and
WHEREAS, after having considered all the facts and circumstances surrounding the
operation of a firing range or pistol pit on a working farm, the Harnett County Board of
Commissioners finds that the operation of a firing range or pistol pit on a working farm is not a
rural activity incident to the operation of a farm, and therefore, is not an agritourism activity and
such activities should be regulated through the Harnett County Unified Development Ordinance
and other applicable rules and regulations, and precluded as an agritourism activity in Harnett
County;
1
strong roots ® new growth
NOW THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF
COMMISSIONERS, based on the foregoing, that the operation of a firing range or pistol pit on a
working farm is not a rural activity incident to the operation of a farm, and therefore is not an
agritourism activity and such activities should be regulated through the Harnett County Unified
Development Ordinance and other applicable rules and regulations, and precluded as an
agritourism activity in Harnett County.
This the day of January, 2013.
James A. Burgin, Chairman
Attest:
Margaret Regina Wheeler, Clerk
www.harnett.org
2
Agenda Item J 3
AN ORDINANCE ESTABLISHING A
WHISTLEBLOWER POLICY FOR HARNETT COUNTY
Purpose
Harnett County is committed to the highest standards of moral and ethical behavior by its
employees, administrators, and elected officials. The purpose of this policy is to prohibit
dishonest acts and /or fraudulent activity and to advise employees, administrators, and elected
officials of their responsibility to report suspected fraudulent activity to the appropriate County
office. In addition, this policy assigns responsibility for the development of adequate internal
controls and perforniance of investigations relating to fraud.
Scope of Policy
This applies to any fraud, or suspected fraud, involving employees, administrators, and elected
officials, as well as consultants, vendors, contractors, outside agencies, and /or any other parties
having a business relationship with Harnett County. This policy also applies to employees of
local boards, agencies and commissions over which the Board has authority to require general
policies to be followed.
Policy
The Harnett County Administration and all levels of management are responsible for the
prevention and detection of fraud, misappropriations, and other inappropriate conduct. Fraud is
defined in this policy as a willful or deliberate act or failure to act with the intention of obtaining
an unauthorized benefit. Any fraud that is detected or suspected will be reported immediately to
the Harnett County Legal Staff, which will conduct an objective and impartial investigation into
the fraudulent activity, along with other applicable departments and /or law enforcement
agencies, as deemed necessary or appropriate. Any individual found to have engaged in
fraudulent activity, as defined by this policy, is subject to disciplinary action by Harnett County,
which may include dismissal, as well as prosecution by appropriate law enforcement authorities
and any other civil remedies allowed by law. The Harnett County Legal Staff is defined as the
County Attorney and the County legal department senior attorney. It is noted that it is the
responsibility of the County Legal Staff to notify the County Manager of pending investigations.
Actions Constituting Fraud
As used in this policy, the teem "fraud" includes, but is not limited to, the following:
• Any dishonest or fraudulent act;
• Forgery or alteration of a check, bank draft, or any other financial document or account;
• Misappropriation of funds, securities, supplies, or other assets;
• Impropriety in the handling or reporting of money or financial transactions;
• Accepting or seeking anything of material value from vendors, contractors, or other
persons providing services /materials to the County;
• Using County funds to make unauthorized purchases;
• Authorizing or receiving compensation for hours not worked;
• Any similar or related inappropriate conduct.
Other Inappropriate Conduct
Suspected improprieties concerning an employee's moral, ethical, or behavioral conduct should
be resolved by departmental management and Human Resources rather than the County Legal
Staff. If there is a question as to whether an action constitutes fraud, contact the County Legal
Staff for guidance.
Duties and Responsibilities
Employees, supervisors, department heads and administrators at all levels are responsible for
setting the appropriate tone of tolerance for fraudulent acts by complying with all laws, rules,
regulations and policies. Department heads, supervisors, and elected officials should be aware of
the types of fraud that could occur within their area of responsibility and should be alert for any
indication of fraud. Department heads, supervisors, and elected officials are responsible for
establishing and maintaining proper internal controls that will provide for the security and
accountability of the resources entrusted to them.
Reporting Procedures
Any employee of Harnett County who has a reasonable basis for believing a fraudulent act has
occurred, or is occurring, has a responsibility to promptly notify his/her supervisor, Department
head, County Manager, a Commissioner or the County Legal Staff. Supervisors, elected
officials, and /or Department heads have a responsibility to immediately notify the County Legal
Staff of fraudulent activity reported to them by employees. Reporting options are as follows: (1)
via confidential internet reporting link that will be available on the Harnett County website
(www.harnett.org) or (2) via written notice sent to the attention of the County Legal Staff.
Insofar as possible, the confidentiality of the whistleblower will be maintained. However,
identity may have to be disclosed to conduct a thorough investigation, to comply with the law,
and to provide accused individuals their legal right of defense.
Harnett County will not retaliate against a whistleblower
No person acting on behalf of the County shall:
• Dismiss, or threaten to dismiss, any employee;
• Discipline, suspend, or threaten to discipline or suspend an employee;
• Impose any penalty upon an employee; or
• Intimidate or coerce an employee
2
because the employee has acted in accordance with the requirements of this policy. However, it
shall also be a violation of this policy for any informant to make a baseless allegation of
fraudulent activity that is made with reckless disregard for truth and that is intended to be
disruptive or to cause harm to another individual. Any violation of this section will result in
disciplinary action which may include dismissal.
Persons reporting suspected fraudulent activity should refrain from confrontation with the
suspect and should not discuss the matter with others unless specifically asked to do so by the
County Legal Staff.
Investigative Procedures
The County Legal Staff has the primary responsibility for investigating the reported fraudulent
activity; however, the County Legal Staff may contact other individuals (such as a Department
Head, member of Management Team, etc.) as deemed appropriate to establish a team to
investigate the suspected fraudulent activity.
Members of the investigative team will have:
• Free and unrestricted access to all County records and premises, whether owned or
rented, as permitted by law; AND
• The authority to examine, copy, and /or remove all or any portion of the contents of files,
desks, cabinets, and other storage facilities on the premises without prior knowledge or
consent of any individual who may use or have custody of any such items or facilities
when it is within the scope of their investigation.
In the instances where the investigation indicates possible criminal activity, the investigation will
be turned over to the appropriate law enforcement agency.
The results of the investigation conducted by the County Legal Staff will be communicated
orally and /or in writing to the County Manager, the audit firm engaged to perfolin Harnett
County's annual audit, and /or other appropriate designated personnel.
Confidentiality
All participants in a fraud investigation shall keep the details and results of the investigation
confidential. Investigation results will not be disclosed or discussed with anyone other than
those who have a legitimate need to know, in order to protect the reputations of persons
suspected of fraudulent activity but subsequently found innocent of wrongdoing and to protect
the County from potential civil liability.
Media Issues
Any person contacted by the County Legal Staff with respect to an investigation into fraudulent
activity shall refer the media to the County Legal Staff. The suspected fraud or audit
3
investigation shall not be discussed with media by any person other than the County Legal Staff
or County Manager.
Sanctions
• Employees and Administrators
Employees and administrators suspected of participating in fraudulent activity may be
suspended without pay during the course of the investigation, in accordance with policies
as established by Harnett County's Personnel Ordinance.
Employees and administrators found to have participated in fraudulent activity will be
subject to disciplinary action up to and including termination from employment and
probable criminal prosecution or civil action.
Employees and administrators found to have knowledge of fraudulent activity and who
knowingly failed to report the activity will be subject to disciplinary action up to and
including termination from employment.
If disciplinary action is warranted, such action will be taken after consultation between
the County Manager, the Human Resources Director, the County Legal Staff, and other
offices as deemed necessary and /or appropriate.
• Consultants, vendors, contractors, outside agencies, and /or any other parties having a
business relationship with Harnett County.
The relationship of individuals or entities associated with Harnett County found to have
participated in fraudulent activity as defined by this policy will be subject to review, with
the possible consequence of modification or tel ination of the relationship. If such
action is warranted, the County Legal Staff, the County Manager and /or other appropriate
offices will be consulted prior to the action being taken. Criminal or civil action may be
taken against such individuals or entities.
Adopted by the Harnett County Board of Commissioners on January 22, 2013 and effective
immediately.
ATTEST:
Margaret Regina Wheeler, Clerk to the Board
Harnett County Board of Commissioner
4
Jim Burgin, Chaiiiiian
Harnett County Board of Commissioners
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Agenda Item / i4
PLANNING SERVICES REPORT
December 2012
Harnett
COU N T Y
NORTH CAROLINA
Monthly Status Report For
Mann g; inspections & Central Permitting
Fiscal Year 2012 -2013
Harnett
COUNTY
stray mot grOwth
Table of Contents
I. Revenue Breakdown
Inspections:
Inspection Revenue 3
Planning:
Activity Report .4
Harnett Regional Jetport Activity 9
Planning Revenue 11
Cell Tower Revenue 12
Recreational Fees 1 3
A.M. P.1 14
Environmental Health:
E-Health Revenue 15
Food & Lodging Revenue 16
Public Utilities:
Public Utilities Revenue 17
Fire Marshall:
Fire Marshall Revenue 18
II. Applications & Permits
Permits:
Permits Issued By Month 19
Valuations:
Permit Valuations 20
III. Township Information:
Recreational Fee 21
Lots 22
Applications 23
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Harnett
COUNTY
new = th
Planning Activi
4
Board Of Adjustments
Appeal
Cell Tower
Swmh / Dwmh
PUD
Commercial
Variance
Total
Monthly
1
1
2
Year To Date
2
0
3
0
9_ 2_ 16
Recreational Fees For Major Subdivisions
Townships
Total For Month
Year To Date
Total (since f.y. 06)
Anderson Creek
$ 11,000.00
$ 118,500.00
$ 904,500.00
Averasboro
$ _
$ —
6,500.00
Barbecue
$ 27,500.00 r
$ 235,000.00
Black River
$ -
$ 29,500.00
Buckhorn
$ -
$ —
Duke
$ - •
$ -
Grove
$ - •
$
Hectors Creek
$ -
$ —
58,500.00
Johnsonville
$ -
$ 191,500.00 _
Lillington
$ _
$ -
Neills Creek
$ _
$
Stewarts Creek
$ 21,500.0
$ 77,500.00
Upper Little River
$ -
$ 49,000.00
Totals
$ 11,000.00
$ 167,500.00
$ 1,552,000.00 _
_
Preliminary Major Subdivisions
Townships
Number Of Subdivisions By Month
Number of Lots By Month
YTD
Anderson Creek
Approved
1
175
510
Reviewed & Placed On Hold
0
Averasboro
Approved
0
Reviewed & Placed On Hold
0
Barbecue
Approved
15
Reviewed & Placed On Hold
7
Black River
Approved
0
Reviewed & Placed On Hold
-
0
Buckhorn
—
Approved
0
Reviewed & Placed On Hold
0
Duke
Approved
0
Reviewed & Placed On Hold
0
Grove
Approved
0
Reviewed & Placed On Hold
0
Hectors Creek
Approved
0
Reviewed & Placed On Hold
0
Johnsonville
Approved
0
Reviewed & Placed On Hold
Lillington
Approved
0 -
Reviewed & Placed On Hold
0
Neills Creek
Approved
0
Reviewed & Placed On Hold
0 -
Stewarts Creek
Approved
38
Reviewed & Placed On Hold
0
Upper Little River
Approved
0
Reviewed & Placed On Hold
Preliminary Major Subdivision Totals
Monthly
Number Of Subdivisions
Number Of Lots
Approved
1
175
Reviewed & Placed On Hold
0
0
Year To Date
Number Of Subdivisions
Number Of Lots
Approved
10
563 _
Reviewed & Placed On Hold
1
7
st
Harnett
COUNTY
oth
5
Final Major Subdivisions
Townships
Number Of Subdivisions
Number of Lots By
Month
YTD
Anderson Creek
Approved
3
69
261
Reviewed & Placed On Hold
9
Averasboro
Approved
0
Reviewed & Placed On Hold
0
Barbecue
Approved
20
Reviewed & Placed On Hold
0
Black River
Approved
0
Reviewed & Placed On Hold
0
Buckhorn
Approved
0
Reviewed & Placed On Hold
0
Duke
Approved
0
Reviewed & Placed On Hold
0
Grove
Approved
0
Reviewed & Placed On Hold
Hectors Creek
—
Approved
0
0
Reviewed & Placed On Hold
0
Johnsonville
Approved
0
Reviewed & Placed On Hold
0
Lillington
Approved
0
Reviewed & Placed On Hold
0
Neills Creek
Approved
0
Reviewed & Placed On Hold
0
Stewarts Creek
Approved
36
Reviewed & Placed On Hold
0
Upper Little River
Approved
0
Reviewed & Placed On Hold
0
Final Major Subdivision Totals
Monthly
Number Of Subdivisions
Number Of Lots
Approved
3
69
Reviewed & Placed On Hold
0
Year To Date
Number Of Subdivisions
0
Number Of Lots
Approved
11
317_
Reviewed & Placed On Hold
1
9
Harnett
COUNTY
6
Minor Subdivisions
Monthly
Number Of Subdivisions
Number Of Lots
Approved 1 g
4
Year To Date
Number Of Subdivisions
Number Of Lots
Approved 40
78
Exempt Subdivisions
Monthly
Number Of Subdivisions
Number Of Lots
Approved ( 18
27
Year To Date
Number Of Subdivisions
Number Of Lots
Approved I 72
111
Flood Zone Permits Issued
Monthly
Year To Date
Zoning Inspections
Monthly
-
22
189
Year To Date
Manufactured Home Park License Issued
Monthly
Number Of Parks
Number Of Lots
Approved 1 5
74
Year To Date
Number Of Parks
Number Of Lots
1 36
831
Manufactured Home Park Inspections
Monthly
-Il
I Number Of Inspections 1
10
75
Year To Date
Number of Inspections I
Rezonin
Requests
Monthly
Type Of Request
P.B. Action
C.C. Action
( NONE
Approved
Approved
Approved
Approved
Year To Date
Total Number Of Requests
P.B. Action
C.C. Action
6
6
Approved
Approved
5
Denied
Denied
Tabled
Tabled
1
Removed
Removed
Text Amendments
Monthly
Year To Date
2
Violations
Monthly
Complaints
Resolved
Pending
6
1
5
Year To Date
Complaints
Resolved
Pending
24
12
Commercial Site Plan Reviews
Monthly
4
17
Year To Date
Abandoned Mobile Home Project Initiative (A.M.P.I)_
S.W.M.H.
D.W.M.H.
TOTALS
Monthly
Contracts
2
1
3
Removed
1
-
1
S.W.M.H.
D.W.M.H.
TOTALS
Year To Date
Contracts
g
q
13
Removed
4
2
R
New
•
Harnett
COUNTY
new vOwth'
Special Project Activity
December 2012
Harnett County Board of Adjustment has received orders from Superior Court to rehear some evidence
in the Drake Landing Case. On December 10, 2012 the applicant made a request to table the case until
the January 14, 2013 meeting, due to key witnesses for their case not able attend the meeting. The
Harnett County Board of Adjustment unanimously approved to table the case to a Special Meeting to be
held on Tuesday, January 8, 2013 at 6:30 p.m.
Onxoinx
0 Staff has completed the 2nd draft of the Harnett County Noise Ordinance and resubmitted to Harnett
County personnel & Harnett County Sheriff's Office for review.
StaffReviewinx Commercial Site Plans for:
1 Veterinary Clinic (Western Harnett)
2. McDonald's (Western Harnett)
3. Hanson Gravel Pit Expansion (Western Harnett)
4. Wine Shop (Western Harnett)
5. Wing Restaurant (Western Harnett)
6. Nail Salon (Western Harnett)
7. Soccer Complex (Bakertown Road)
8. Auto Repair Shop (Buffalo Lake Road)
Hold
® Neill's Creek Land Use Plan.
• Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area
Plan.
® Development of the Problem Properties Task Force (No funding approved for FY:2013)
7
Harnett
CQt1TY
new garteth
Upcominx
• Harnett County Planning Board Meeting: Monday, January 7, 2013
Proposed Zoning Change:
Landowner /Applicant: C. L. Byrd, From RA -20M to Commercial zoning; 3.52 acres — 2 tracts; Corner
of US421 & Prospect Church Rd.; Grove Township,
• Harnett County Board of Adjustment Meeting: Tuesday, January 8, 2013
Rehearing of Appeal
1. BA-AP-02-11. Kent Jeffries and North Harnett Property Rights Association; Hector's Creek &
Black River Townships, SR # 1441 (Chalybeate Springs Road). This case was denied by the
Board of Adjustment on April 11, 2011. It was appealed to Superior Court and now has been
remanded back to the Board of Adjustment by Judge Tanya T Wallace for the board to hear certain
evidence of the appellants.
• Harnett County Board Of Adjtst tent Meeting: Tuesday, January 14, 2013
Conditional Use
1. BA- CU- 01 -13. Howell, Bryan & Terri. Private Athletic Field in an RA -30 & RA -20M Zoning
District; Pin # 0644 -18- 5361.000; Buckhom Township; SR 1418 (Oakridge River Road).
2. BA- CU- 02 -13. SHC Holdings, Inc. /Bradley Stancil. Apartments in an RA -30 Zoning District; Pin
#'s 0670 -85- 1696.000 & 0670 -85- 1514.000; Neill's Creek Township; SR 1570 (Hartwell Circle.).
8
Harnett
COUNTY
• two 'gro*
Harnett Regional Jetport
Activity Report December 2012
Open Grants:
Capital Project No. Description Expenditure Unencumbered Balance
CP0901 Land Acquisition $ - $ 106,204.84
CP1004 Airport Overlay Zoning $ - $ 137,867.00
CP1206 Runway, Taxiway & Apron Design $ 10,787.50 $ 156,518.41
Update On -Going Projects
• For Land Acquisition Project - FAA Property Release should be forwarded to the County in January (received draft copy).
Unscheduled Maintenance Activities
• None noted.
Operational Issues / Outcomes
• None Noted
Anticipated Needs /Problems / Opportunities
• Lease renewal for two (2) hangar owners and one (2) special aviation service organizations. Hangar leases will require
property reversion, as required by federal funding assurances and SASO leases will be required to pay annual fees of $900 —
at least one SASO is requesting fee waiver due to economic downturn.
• FBO contract te,niinates June 2013 with option to renew annually. Several individuals have communicated their interest in
future FBO operations.
Terminal upgrades: Local office furniture provider (Office Value Inc.) selected to furnish terminal furniture, purchase order
$17,000 provided through 0 & M budget, estimated delivery January 7, 2013.
9
10
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