010713a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS
County Administration Building
102 East Front Street
Lillington, North Carolina
Regular Meeting
January 7, 2013 9:00 am
1. Call to order — Chaiiman Jim Burgin
2. Pledge of Allegiance and Invocation — Commissioner Beatrice B. Hill
3. Oath of Office for Interim County Manager Joseph Jeffries
4. Consider additions and deletions to the published agenda
5. Consent Agenda
A. Minutes
B. Budget Amendments
C. Tax refunds, rebates and releases
D. Resolution to add roads to state system
E. Community Development Administrator requests permission to apply for Single
Family Rehabilitation (SFR)2013 & Urgent Repair (URP)2013 funding and
endorse allowing The Wooten Company, Inc. to apply on the County's behalf at
no cost to County.
F. Public Utilities requests approval of an increasing change order in the amount of
$3222.14 for Sullivan Eastern, Inc. This change order is to reimburse the
contractor for water usage from the Town of Spring Lake for construction testing
at Fort Bragg.
G. Emergency Management requests award of bid to Atlantic Power Solutions at the
cost of $98,815.50 for generator transfer switches as part of the Emergency
Management Generator Switch Project Grant.
H. Emergency Services requests authorization to submit for approval an application
for the FY 2012 ASPR Grant Administered through the WakeMed Trauma
CapRac in the amount of $84,000. These funds will be used to purchase a
Western Shelter Tent with HVAC and Generator; and a Trailer to transport the
tent and equipment in times of disaster.
6. Period of up to 30 minutes for informal comments allowing 3 minutes for each
Presentation
7. Appointments
Page 1
8. County Manager's report — Joseph Jeffries, Interim County Manager
- December 2012 Veteran Affairs Activities Report
- November 2012 Planning Services Report
- 2013 -2014 CSBG Grant Application, Johnston - Lee - Harnett Community Action
9. Closed Session
10. New Business
11. Adjourn
Page 2
Harnett
COUNTY
Agenda Item 3
www.harnett.org
OATH OF OFFICE
Interim County Manager
I, Joseph Jeffries, do solemnly swear (or affirm) that I will support and
maintain the Constitution and laws of the United States, and the Constitution and laws
of North Carolina not inconsistent therewith, and that I will faithfully discharge the
duties of my office of Interim County Manager of the County of Harnett, North Carolina,
and that I will not allow my actions as Interim County Manager to be influenced by
personal or political friendships or obligations, so help me God.
This 7th day of January, 2013.
Joseph Jeffries
Interim County Manager
Subscribed before me this
7th day of January, 2013.
Jim Burgin, Chairman
Harnett County Board of Commissioners
strong roots ® new growth
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
December 17, 2012
The Harnett County Board of Commissioners met in regular session on Monday, December 17,
2012, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gary House, Vice Chairman
Beatrice B. Hill, Commissioner
Joe Miller, Commissioner
C. Gordon Springle, Commissioner
Joseph Jeffries, Interim County Manager
Tony Wilder, Deputy County Manager
Dwight Snow, Staff Attorney
Sylvia Blinson, Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Burgin called the meeting to order at 7:00 pm. Vice Chairman House led the pledge
of allegiance and invocation.
Commissioners presented an incentive payment in the amount of $77, 327.84 to Old Castle
Adams Product's Plant Manager Chuck Willoughby, Vice President of Finance Todd Ring, and
Office Manager Penny Freeman. Chairman Burgin noted this was the third of five incentive
payments to be made to Old Castle Adams Products as agreed upon by the County of Harnett.
Chaiunan Burgin called for additions and deletions to the published agenda. Interim County
Manager Joseph Jeffries requested the addition the Harnett County Board of Education's request
for permission to transfer $2.5 million from the Operating Fund Balance to the Capital Project
Budget Fund to fund several health, safety and welfare capital projects. Mr. Jeffries also
requested the addition for Authorization for County Manager and Finance Officer to pursue
preliminary discussions with the Local Government Commission regarding a potential refunding
of County water and sewer District bonds. Vice Chairman House moved to approve the agenda
as amended. Commissioner Springle seconded the motion which passed unanimously.
Commissioner Hill asked to remove from the consent agenda for discussion purposes the
Sheriff's Offices request to reclassify four positions. Commissioner Hill moved to approve the
items on the revised consent agenda. Commissioner Miller seconded the motion and the Board
unanimously approved the following items on the consent agenda:
1. Minutes: December 3, 2012 Regular Meeting
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 7
2. Budget Amendments:
155 Public Utilities Department, PU0704 Ft Bragg W &WW
Code 568- 9100 - 431.43 -16 Maintenance and repair
568- 9100 - 431.45 -80 Contingency
182 Health Department, Division of Aging
Code 110- 7510- 441.32 -10 Recognition
110- 0000 - 353.75 -01 RSVP Donations
110- 0000 - 353.77 -01 United Way
183 Health Department, Division of Aging
Code 110- 7501- 441.41 -11 Telephone and Postage
110 -7501- 441.58 -14 Travel
110 - 7501- 441.60 -33 Materials and Supplies
110 -0000- 334.75 -03 Medicare SHIIP Grant
184 Health Department, Division of Aging
Code 110- 0000 - 353.75 -02 Aging Donations Fans
110- 0000 - 353.75 -03 Aging Donations
110 - 0000 - 353.21 -00 Donations
185 Health Department, Division of Aging
Code 110- 7552- 441.32 -10 Recognition
110- 0000 - 353.75 -52 Donations Elderly Nutrition
186 Sheriff s Department
Code 110 -5100- 420.74 -74 Capital Outlay
110- 0000 - 356.30 -00 Insurance Claims
187 Board of Elections
Code 110- 4300 - 410.12 -01 Salaries and wages of precinct officials
110 - 4300 - 410.55 -12 Printing and Binding
110- 4300 - 410.30 -04 Professional Services
188 Airport Runway Reimbursement CP 1003
Code 397 - 8360 - 465.45 -30 Construction
397 - 8360- 465.45 -01 Engineering
397 - 8360 - 465.46 -07 Administration
189 Sheriff's Department
Code 110 -5100- 420.74 -74 Capital Outlay
110- 0000 - 356.30 -00 Insurance Claims
190 IT Department
Code 110- 4900 - 410.74 -74 Capital Outlay - Equipment
110- 0000 - 399.00 -00 Fund Balance Appropriated
20,000 increase
20,000 decrease
310 increase
200 increase
110 increase
82 increase
440 increase
322 increase
844 increase
400 increase
300 increase
700 decrease
600 increase
600 increase
13,114 increase
13,114 increase
14,000 increase
9,000 decrease
5,000 decrease
6,540 increase
7,200 decrease
660 increase
500 increase
500 increase
$94,844 increase
$94,844 increase
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 7
3. Tax refunds, rebates and releases (Attachment 1)
4. IT requested approval to use the sole source purchasing option to upgrade
Laserfiche to include 750 full users licenses in order to move toward a paperless work
environment for all Harnett County departments for a total of $98,844. Laserfiche Rio
will become the enterprise content manager system that will include a workflow system,
built —in auditing, unlimited Laserfiche content servers, thin client interface, DoD 5015 -
certified records management and read -only public web portals with unlimited public
licensing. A portion of the software maintenance costs will be deferred until August
2013 in the amount of $81,183.
5. Health Department requested approval of increase of funding for $1988 in the Home and
Community Care Block Grant through Mid - Carolina Area Agency on Aging
6. Library requested permission to donate withdrawn books to be sold along with donations
to the Friends of the Harnett County Public Library. The Friends of the Harnett County
Public Library provides funds for programming and assists the library with funding and
volunteers.
7. Emergency Services requested permission to purchase four additional Zoll cardiac
monitors and use sole source purchasing option due to all other cardiac monitors being
Zolls. The funding for these cardiac monitors was approved in the current budget with
the ambulances.
8. Adoption of 2013 Schedule of Meetings of the Harnett County Board of Commissioners
9. Human Resources, on behalf of the Planning Department, requested approval for Mark
Locklear to be appointed as Interim Director of the Planning Department with a 10%
increase while Joseph Jeffries is acting as the Interim County Manager.
10. Harnett County Board of Education requested permission to transfer $2.5 million from
their Operating Fund Balance to the Capital Project Budget Fund to fund several health,
safety and welfare capital projects.
11. Authorization for County Manager and Finance Officer, with advice from the County
Attorney, the County's financial advisor and the County's bond counsel, to pursue
preliminary discussions with the Local Government Commission, underwriters and others
in connection with a potential refunding of County water and sewer District bonds to
achieve debt service savings.
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes.
- Carnell Robinson of 904 N. Layton Street in Dunn said he was disturbed that the
chairman of the Harnett County Board of Commissioners had requested the county
attorney to look at the possibility of "bailing out" of Section 5 Preclearance Requirements
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 7
of Voting Rights Act. Mr. Robinson said without this requirement blacks nor minorities
would be able to win elections to the Board of Elections or Board of Commissioners.
- Barbara McKoy of 304 East Northington Street in Lillington, who spoke on behalf of
several minority groups, also addressed this issue. Mrs. McKoy said they were opposed
to any bail -out but do not have any issues with commissioners realigning the districts
with the Board of Education members.
Chairman Burgin clarified he was looking at the lawsuit itself against the County and his request
had nothing to do with race. Chairman Burgin said he thought we were beyond this but if not he
would retract his request.
- Susan Ware of 393 Ponderosa Trail in Carolina Seasons in Cameron told commissioners
that residents of Western Harnett County count and make a difference. She spoke about
the growth in the area and said new and old residents communicate about issues as well
as sharing the common goal of fighting a potential landfill from potentially ruining their
homes and investments in this area.
- Katherine Schoenlein of 47 Sunrise Court in Carolina Seasons in Cameron commented
on the beautiful industrial park developed in Western Harnett and asked what citizens
could do to make Western Harnett come alive.
Commissioner Miller noted one of the problem with the industrial park in Western Harnett is its
distance to any major thoroughfare but said hopefully with the new bypass the site would be
more accessible and attractive to businesses and manufactures.
Commissioner Hill moved to approve the appointments listed below. Commissioner Springle
seconded the motion which passed unanimously.
ANGIER PLANNING BOARD — ETJ MEMBERS
Lee Marshall of 8051 NC Hwy 210 West in Angier (nominated by Commissioner
Springle) was reappointed for an additional 2 year term expiring December 31, 2014.
Kenneth Edwards of 7363 NC 210 North in Angier (nominated by Commissioner
Springle) was reappointed for an additional 2 year term expiring December 31, 2014.
HARNETT COUNTY PLANNING BOARD
Kathy Wood (nominated by Commissioner Hill) was reappointed to serve on this Board
for a term of 3 years expiring on December 31, 2015
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
Mrs. Cindy Ramsey (nominated by Commissioner House) was appointed to represent
Anderson Creek on this Board for a term of 3 years expiring on December 31, 2015.
The Sheriffs Office requested approval to reclassify the following positions with no new funds
being requested this budget year: 1) Sole 911 -call taker position (pay grade 61) reclassified to a
Telecommunicator - EMD position (pay grade 64), 2) Detention position of Office Assistant (pay
grade 59) to Administrative Assistant (pay grade 63), and 3) Two Office Aide positions (pay
grade 51) to Data Entry positions (pay grade 55). Chairman Burgin said he had talked with the
Sheriff regarding this request and the Sheriff confirmed the most these reclassifications would
increase his budget request in the coming year; if at all, would be $15,800. Commissioner Hill
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 7
asked that the request wait until the new fiscal year when commissioners would consider budget
requests. Commissioner Hill said Sheriff Rollins never comes to explain anything to them yet
just makes requests and expects commissioners to approve the requests. Commissioner Hill said
she has never received information requested from the Sheriff's Office regarding minorities.
Commissioners Burgin and House, along with County Attorney Dwight Snow, reminded the
group that the Sheriff had presented the minority information and more to the commissioners
earlier in the year. Commissioner Hill asked again that the request be held until the Board could
discuss it with Sheriff Rollins. Vice Chairman House moved to approve the request as
presented. Commissioner Springle seconded the motion. Commissioner Miller confirmed that
the Sheriffs Office has the money in their current budget to make these changes and the most it
might increase their request in 2013/2014 would be $15,880. The motion passed 4 to 1 with
Commissioner Hill opposing.
Michael Juby, Bond Counsel with Parker Poe, presented for approval the Bond Order
Authorizing the Issuance of Special Obligation Bonds of the County of Harnett, North Carolina,
and a Resolution of the Board of Commissioners of the County of Harnett, North Carolina,
Providing for the Issuance of its Special Obligation Bond, Series 2013 in order to finance certain
improvements to the Dunn -Erwin landfill. Mr. Juby said the bond order creates the lien on the
pledged funds, which in this case are the household user fee previously identified, and the bond
resolution actually sets forth the loan terms for this loan. He noted the bond order allows for the
county to come back and issue a new series of bonds under the same bond order if the County so
chooses and certain covenants are met. Mr. Juby also said the County can always come back, if
they needs additional solid waste improvements, and expand the definition of these pledged
funds. Commissioner Springle moved to approve the Bond Order and Resolution as presented.
Vice Chairman House seconded the motion which passed unanimously. (Attachment 2)
Dionne White, Transit Service Manager, petitioned the Board for a public hearing on the
proposed 2014 Harnett County Community Transportation Program Application to be submitted
to the North Carolina Department of Transportation. Staff also requested consideration and
adoption of the resolutions for Community Transportation Program and Human Service Agency
Transportation which will allow Harnett County to enter into agreements with the North Carolina
Department of Transportation: Providing the necessary assurances, certifications and local
match for Fiscal Year 2014. Ms. White reported $54,667 was the total local share for the total
project of $437,108.
Chairman Burgin said he hoped the program would consider purchasing more efficient vehicles
as he has seen a number of the HARTS vehicles out that seem to be underutilized. Ms. White
responded that the new vehicles being purchased are 12 passenger vans along with one minivan.
Commissioner Hill confirmed that the state pays for these vehicles. Ms. White reported that they
were also getting cameras installed on the vans soon which would enable her to regulate services.
Chairman Burgin called to order a public hearing on the matter and opened the meeting for
comments from the public. Carnell Robinson of Dunn said he believes that HARTS provides
excellent service which is an essential service in this county and is appreciated. Commissioner
Miller asked to be educated about this program and who they serve. Ms. White explained they
provide transportation for Medicaid clients through the Department of Social Services for
medical appointments only. Through the Council of Aging they provide transportation for those
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 7
that don't qualify for Medicaid but have Medicare. Ms. White said if a citizen doesn't quality
for either of those they can call in through the "dial -a -ride" program which depends available
seating and if a van is already planned to be in that area. A 48 hour notice is required to book a
ride and Ms. White stressed they are not a taxi cab service. She also noted that they provide
transportation for students attending CCCC. Mrs. White said their staff does not and can not
assist clients only transport them. Seeing no else one move, Chairman Burgin closed the public
hearing. Commissioner House moved to approve the resolutions for Community Transportation
Program and Human Service Agency Transportation. Commissioner Springle seconded the
motion which passed unanimously. (Attachment 3 & 4)
Vice Chairman Gary House requested nominees to serve on the Employee Benefits Committee.
He also asked that Deputy County Manager Tony Wilder and Health Director John Rouse serve
on the Committee. Commissioner Hill moved to approve the following nominations:
- Susan Dupree, Social Services (nominated by Vice Chairman House)
- Jenny Harrop, GIS, Tax /IT (nominated by Commissioner Springle
- Tracy Tant, Public Utilities (nominated by Commissioner Miller)
- Barbara McKoy (nominated by Commissioner Hill)
Commissioner Springle seconded the motion which passed unanimously.
Commissioner Springle updated the Board on a recent meeting he, Mr. Jeffries and Human
Resources Director John Rankin had with Blue Cross and Blue Shield representatives about
health insurance program and what can be done to improve the County's benefits. He noted the
expanded prescription drug list expected to be effective January 1st is still being processed. Mr.
Springle said BC /BS is willing to sit down with the County and see what we can do better but
there are a couple of things that he feels is extremely important for people to understand. He
said the county needs to do long range planning regarding insurance benefits due to the increased
costs.
Mr. Jeffries said the standard PPO is a very expensive option to offer. He noted the BC /BS Blue
Select plan would become available in January and might be an alternative to the HSA plan.
Blue Select reduces the number of doctors you can use but qualifies the doctors. He clarified
that an outside agency rates the doctors in the program and that BC /BS does not rate them. Mr.
Jeffries said he hoped to have a more detailed discussion regarding this information in a future
work session.
Mr. Jeffries presented the following reports:
- November 2012 Landfill Billing
- November 2012 Veteran Affairs Activities
The Board discussed representation at the upcoming NCACC Legislative Goals Conference.
Chairman Burgin said he would like for as many to attend as possible. Commissioner Springle
nominated Commissioner Burgin to serve as the voting delegate on behalf of Harnett County at
the upcoming Legislative Goals Conference January 24 -25 at the Sheraton Imperial, RTP. Vice
Chairman House seconded the motion which passed unanimously.
Commissioner Hill moved that the Board go into closed session to 1) consider and give
instructions to the County's legal counsel concerning the handling of certain legal claims
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 7
including the following case: "County of Harnett vs. Randy Rogers and Gary House" Harnett
County File No. 12 CVS 890, and 2) discuss certain personnel matters. This motion is made
pursuant to N.C. General Statute Section 143- 318.11(a)(3) &(6). Commissioner Springle
seconded the motion which passed unanimously.
Commissioner Hill moved that the Board come out of closed. Commissioner Springle seconded
the motion which passed unanimously.
Vice Chairman House asked Mr. Snow if he had worked on whistle blower policy. Mrs. Snow
reported that he and Staff Attorney Slusser were researching this request and communicating
with other municipalities.
Chairman Burgin called for any new business. Chairman Burgin moved that closed sessions
start being recorded with the recording being treated the same as the closed session minutes.
Vice Chairman House seconded the motion which passed unanimously.
Chairman Burgin discussed the lawsuit "County of Harnett verses Randy Rogers and Gary
House" He moved to dismiss the lawsuit against Commissioner Gary House without prejudice.
Commissioner Springle seconded the motion. Mr. Snow clarified dismissal without prejudice
meant the lawsuit against Mr. House could be refiled within one year of the dismissal date if
evidence should arise implicating any wrong doing by Commissioner. Mr. Snow advised recusal
on voting on the motion if there was a direct conflict as a commissioner being name as a
defendant in the lawsuit. Vice Chairman House said he was advised by council that he has a
duty to vote on this issue. During discussions, Commissioners Hill, Springle and Miller said
they preferred that Vice Chairman House not vote on this issue. Mr. Snow read Rule 21 " Duty
to Vote" from the Board of Commissioners Rules of Procedures which stated a member wishing
to be excused from voting shall so inform the Chairman, who shall take a vote of the remaining
members. Commissioner Springle said he would withdraw his second to the motion if
Commissioner House insisted on voting on this motion. Commissioner House finally asked to
recuse himself from this vote. Commissioner Springle moved to accept recusal which was
second by Commissioner Miller and passed 4 to 0. Chairman Burgin restated the motion to
dismiss the lawsuit against Commissioner Gary House without prejudice. Commissioner
Springle's second to the motion remained. The motion failed 2 to 2.
The meeting adjourned at 8:59 pm.
Jim Burgin, Chairman Margaret Regina Wheeler, Clerk
December 17, 2012 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 7 of 7
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013;
Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
110- 7600 - 441.33 -45
Contracted Services
$ 7,475.00
AMOUNT
DECREASE
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
_
DESCRIPTION OF CODE
INCREASE
$ 7,475.00
DECREASE
110 - 0000 - 331.76 -13
Child Health -State
EXPLANATION:
APPROVALS:
9l
Department Head (date)
To budget additional State funds received. These funds will be used to provide contract
Physician /Physician Extender coverage in the Child Health Clinic in order to assist with providing
primary care to clients.
1~
iy,Y .�_ .�, u/' /2/),/1
Fin ce Officer (Date)/ !g !L o ty Manager (Date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and
the Finance Officer for their direction.
Adopted this
day of ,2012
Margaret Regina Wheeler,
Clerk to the Board
Jim Burgin, Chairman
Harnett County Board of Commissioners
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be
made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the Youth Services, the appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110-7930-441.11-05
Salary and Wages Overtime
$ 149.00
$ 4,610.00
110-7930-441.12-00
Salary and Wages Part -Time
2851
$ 1,437.00
_110-7930-441.32-38
Restitution Services
$ 3,642.00
110-7930-441.35-06
Program Paid
$ 4,1 13.00
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110-0000-399.00-00
Fund Balance Appropriated
$ 4,610.00
110-0000-354.12-00
JCPC Grant
2851
EXPLANATION: To adjust budget to actual State Budget for the JCPC Restitution Program FY1213.
APPROVALS:
Q ,oOn t -\0
d (date)
bjA-
nce Of icer (date)
Manager (4>")2.-
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget
Officer and the Finance Officer for their direction.
Adopted
Margaret Regina Wheeler, Jim Burgin, Chairman
lBi
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend the IT Department, the appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
110 - 4900 - 410.12 -00
Salaries & Wages /Part-time
$3,000
AMOUNT
DECREASE
110 - 4900 - 410.64 -27
Property Tax
$3,000
REVENUE
CODE NUMBER
DESCRIPTION OF CODE
AMOUNT
INCREASE
AMOUNT
DECREASE
EXPLANATION: To cover part-time salaries for remainder of fiscal year.
APPROVALS:
Department Head (date) F nance Officer (date)/L "/F /L
C nt nager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of
Margaret Regina Wheeler,
, 2012.
Jim Burgin, Chairman
Clerk to the Board Harnett County Board of Commissioners
( 3 l
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
follows:
Section 1. To amend the Economic Development Department, the appropriations are to be changed as
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
110 - 0000 - 353.71 -03
Donations — Industry Appreciation
$2,700
110 - 0000 - 399.00 -00
Fund Balance Appropriated
$2,700
EXPLANATION: To budget donations received for Industry Appreciation. These funds will be used to support
Industry Appreciation Day activities.
APPROVALS:
Department Head (date)
/2t3// Z
nance Officer (date) (Z- / I( -f2.. C' unty Manager ( )
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this
Margaret Regina Wheeler
Clerk to the Board
day of
Jim Burgin, Chairman
Harnett County Board of Commissioners
77L
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following
amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013:
Section 1. To amend Capital Project Fund PU0704 Ft Bragg W &WW, Public Utilities Department, the
appropriations are to be changed as follows:
EXPENDITURE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
568 - 9100 - 431 -46 -04
Sullivan Eastern Inc
$3,223.00
568 - 9100 - 431 -45 -80
Legal and Admin
$3,223.00
REVENUE
AMOUNT
AMOUNT
CODE NUMBER
DESCRIPTION OF CODE
INCREASE
DECREASE
EXPLANATION: Water usage charged to Sullivan Eastern from Town of Spring Lake
APPROVALS:
//147',/,)? 12/0612
Department Head (date)
Finance Officer (date) County Manager (date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the
Budget Officer and the Finance Officer for their direction.
Adopted this day of , 2012.
Margaret Regina Wheeler, Jim Burgin, Chairman
Clerk to the Board Harnett County Board of Commissioners
N7L
Agenda Item
Board Report
Date : 01/07/2013
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
Approved By :
1 JACKSON, ttEARL D
JACKSON, LOUISE
939 W THORNTON RD
DUNN NC, 28334 - 0000
2 MCLEOD, SHANNON
74 WILD WINDS DR
COATS NC 275210000
COATS NC, 27521 - 0000
3 TUTOR, H W
TUTOR, VIRGINIA
1830 OAKRIDGE DUNCAN RD
FUQUAY VARINA NC, 27526 -
0000
4 WILSEY, LISA G
105 GREENWICH COURT
DUNN NC, 28334 - 0000
WM. A. TONY WILDER
Revenue Administrator
City 0.00
0000026211- 2012- 2012- 000000
County 740.67
0000036259- 2012- 2012- 000000
0000055329- 2012- 2012- 000000
City 0.00
740.67 Refund
1,713.09
County
City
1,162.55
County 1,162.55
1,713.09
0.00
Refund
Refund
City(C105) 577.15
0000007197- 2012- 2012- 000000 1,627 11 Refund
County 1,049.96
City Total
County
Total
Total to
be
Refunded
577.15
4,666.27
5,243.42
Elderly Exemption
Correction of Square
Footage
Elderly Exemption
Veterans Exemption
Board Repo
Date : 01/07/2013
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
Approved
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
v;rac
1 AMERICAN GENERAL FINANCIAL
1915 BRAGG STREET
SANFORD NC, 27331 - 0000
2 AMMONS, JIMMIE R
145 LONG BRANCH ROAD
DUNN NC, 28334 - 0000
3 ARELLANO JANICE & 1/2 UDV INT
WHITEHEAD HAROLD E & WIFE
1/2
708 TAYLOR ROAD
SPRING LAKE NC, 28390 - 0000
4 ARELLANO JANICE & 1/2 UDV INT
WHITEHEAD HAROLD E & WIFE
1/2
708 TAYLOR ROAD
SPRING LAKE NC, 28390 - 0000
5 ARELLANO JANICE & 1/2 UDV INT
WHITEHEAD HAROLD E & WIFE
1/2
708 TAYLOR ROAD
SPRING LAKE NC, 28390 - 0000
6 ARELLANO JANICE & 1/2 UDV INT
WHITEHEAD HAROLD E & WIFE
1/2
708 TAYLOR ROAD
SPRING LAKE NC, 28390 - 0000
7 ARELLANO JANICE & 1/2 UDV INT
WHITEHEAD HAROLD E & WIFE
1/2
708 TAYLOR ROAD
SPRING LAKE NC, 28390 - 0000
8 BERGMAN, MARY H
3403 CAMERON HILL ROAD
CAMERON NC, 28326 - 9567
9 BUTTS, CALVIN FRANK
205 BAY TREE LN
SANFORD, NC, 27332 - 1355
10 DIXON, DANA PATTERSON
PO BOX 849
COATS NC, 27521 - 0849
11 DIXON, DANA PATTERSON
PO BOX 849
COATS, NC, 27521 - 0849
12 DIXON, DANA PATTERSON
PO BOX 849
COATS, NC, 27521 - 0849
13 DIXON, ROBERT HAROLD
PO BOX 849
COATS NC, 27521 - 0849
14 DOUGLAS, CLINTON ALLEN
908 ALDERLEAF RD
FUQUAY VARINA NC, 27526
0000006141- 2010- 2010- 000000
City
County
City
0000001133- 2012- 2012- 000000
County
0000002869- 2007- 2007- 000000
0000002869 - 2008 -2008- 000000
0000002869- 2009- 2009- 000000
0000002869- 2010- 2010- 000000
0000002869- 2011- 2011- 000000
0000004478- 2012- 2012- 000000
0001999664- 2012- 2012- 000000
0001151688- 2013- 2012- 000000
0001405034 -2013- 2012 - 000000
0001784831 -2013- 2012 - 000000
0002003452- 2013- 2012- 000000
0001854266 -2012- 2012 - 000000
City
County
City
County
City
County
City
County
City
County
City
County
City
County
City()
County
City()
County
City()
County
City()
County
City
County
0.00
225.00
0.00
168.79
0.00
423.43
0.00
423.43
0.00
304.30
0.00
298.34
0.00
298.34
0.00
226.75
0.00
54.17
12.49
0.00
27.07
0.00
24.18
0.00
22.70
0.00
0.00
96.23
Mobile Homes
225.00 Refund Not Liveable
168.79 Refund
423.43 Refund
423.43 Refund
304.30 Refund
298.34 Refund
298.34 Refund
226,75 Refund
54.17 Refund
12.49 Refund
27.07 Refund
24.18 Refund
22.70 Refund
96.23 Refund
Value Decrease
Value Decrease
Value Decrease
Value Decrease
Value Decrease
Value Decrease
Value Decrease
Military
Exemption
Situs Correction
Situs Correction
Situs Correction
Situs Correction
Disability
Exemption
15 HALL, CHRISTOPHER MICHAEL
HALL, HEATHER ANNE
55 D'ANGO CIR
ANGIER, NC, 27501 - 5443
16 JOHNSTON, KELLY J
JOHNSTON, MARY KATHERINE
605 COKESBURY PARK LANE
FUQUAY- VARINA NC, 27526 -
0000
17 MARSH, CECIL EARL
364 HEATHROW DR
SPRING LAKE, NC 283909266
SPRING LAKE, NC, 28390 - 9266
18 MCKENZIE, AMANDA L
3366 CAROLINA WAY
SANFORD NC, 27332 - 0000
19 MULDER, KELLY M
HUSBAND, ORLOSKY BRIAN
420 RUNNINGBROOK LANE
CAMERON NC, 28326
20 SKATIKAT, KATHLEEN M
2510 DOCS ROAD
SPRING LAKE NC, 28390 - 0000
21 SMITH, EDDIE DEAN
603 S MCKAY AVENUE
DUNN NC, 28334 - 0000
22 STAINBROOK, SCOTT RICHARD
70 ARIEL ST
LILLINGTON, NC 275466174
LILLINGTON, NC, 27546 - 6174
WM. A. TONY WILDER
Revenue Administrator
CC:
WM. A. TONY WILDER
0001677960- 2012- 2012- 000000
0001302007 - 2012 -2012- 000000
0001980756 - 2012 -2012- 000000
0000056009- 2012 -2012- 000000
0000029662- 2012- 2012- 000000
0001967709- 2012- 2012- 000000
0000036340- 2012- 2012- 000000
0001285832- 2012- 2012- 000000
City 0.00
County 80.26
City 0.00
County 131.70
City 0.00
County 113.60
City 0.00
County 181.83
City 0.00
County 275.80
City 0.00
County 75.15
City 0.00
County 80.32
City 0.00
County 38.80
City Total
County Total
Total to be
Refunded
Military
80.26 Refund Exemption
Value Decrease
131.70 Refund
Military
113.60 Refund Exemption
181.83 Refund
275.80 Refund
75.15 Refund
73.66 Refund
38.80 Refund
86.44
3,496.24
3,582.68
Value Decrease
Value Decrease
Value Decrease
Value Decrease
Military
Exemption
RESOLUTION
Agenda Item 5---0
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, requests that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed street.
Forest Trails Subdivision
Kinsman Court (SR 2276 Ext.)
Duly adopted this 7th day of January, 2013.
HARNETT COUNTY BOARD OF COMMISSIONERS
Jim Burgin, Chairman
ATTEST:
Margaret Regina Wheeler
Clerk to the Board
strong roots • new growth
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
BEVERLY GOVERNOR PERDUE EUGENE A. CONTI, JR.
SECRETARY
December 19, 2012
Division Six - District Two
Harnett County
Mr. Jim Burgin, Chairman
Harnett County Board of Commissioners
Post Office Box 759
Lillington, North Carolina 27546
Subject: Secondary Road Addition
Dear Mr. Burgin:
This is reference to a petition submitted to this office requesting street(s) in Harnett
County be placed on the State's Secondary Road System. Please be advised that
these street(s) have been investigated and our findings are that the below listed
street(s) are eligible for addition to the State System.
Forest Trails Subdivision
Kinsman Court (SR 2276 Ext.)
It is our recommendation that the above named street(s) be placed on the State's
Secondary Road System. If you and your Board concur in our recommendation, please
submit a resolution to this office.
Sincerely,
David Plummer
Transportation Tech. IV
P.O. Box 1150, Fayetteville, N.C. 28302
Voice: 910.486.1496 Fax: 910.437.2529
Agenda Item
Board Meeting
Agenda Item
MEETING DATE: January 7, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: NC Housing Finance Agency's 2013 Single Family Rehabilitation (SFR13)
and Urgent Repair Grant (URP13) Applications Request
REQUESTED BY: Mark Locklear, Interim Director, Planning Services
REQUEST:
Community Development Administrator requests the Board of Commissioners consider and
approve the departments efforts to apply for SFR13 & URP13 funding and endorse allowing
The Wooten Company, Inc to apply on the County's behalf at $0 cost to County. If
successful on SFR13, the intial funding is for $170,000 with the option of receiving
additional funding through first -come first- served SFR 'loan pool.' SFR funds are targeted to
owner - occupied units, occupied by households with elderly and /or disabled household
members. Households must be below 80% of the area median income. URP 13 funding
($75,000) provides up to $6,000 for emergency repairs, targeting households incomes cannot
exceed 50% of median income. There is a $50 application fee for each grant application; no
matching fund required.
COUNTY MANAGER'S RECOMMENDATION:
C:\Documents and Settings \gwheeler \Local Settings \Temporary Internet
Files\ Content. Outlook\X5535JMM \agendaform2013 SFR UPR 2013.docx
1 of 1
Page
Gina Wheeler
From: Barry Blevins
Sent: Friday, December 21, 2012 11:30 AM
To: Mark Locklear; Cathy Gardner
Cc: Donna Johnson; Gina Wheeler
Subject: agenda request SFR13 & URP13 appliation request
Attachments: agendaform2013 SFR & UPR 2013.docx
Mark,
As you and I discussed earlier, attached is the agenda request requesting BoC endorsement of CD efforts to apply for
Single Family Rehab and Urgent Repair funding. After soliciting three consultants to apply on the County's behalf —only
the Wooten Company, Inc. answered the call. So the agenda request also requests Wooten endorsement —there is $0
fee paid to the Wooten Company, Inc. for their application efforts. But there will be an application fee of $50 for each
application that the department will have to encumber. 1 suggest we initiate purchase orders for both since SFR
application is due 25 January 2013.
Barry A. Blevins
Harnett County
Airport Administrator
Community Development and Central Permitting Administrator
PO Box 65
Lillington, NC 27546
910.814.6430
1
Agenda Item s F
Board Meeting
Agenda Item
MEETING DATE: January 7, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Change Order for Sullivan Eastern, Inc.
REQUESTED BY: Steve Ward, HCDPU
REQUEST:
This is a formal request for the Board to approve an increasing change order in the amount of
$3,222.14 for Sullivan Eastern, Inc. This change is to reimburse the contractor for water
usage from the Town of Spring Lake for construction testing at Fort Bragg. The change
order is attached for your review. Please place this item on the consent agenda at the next
available meeting.
COUNTY MANAGER'S RECOMMENDATION:
C:\Documents and Settings \gwheeler \Local Settings \Temporary Internet Files \Content.Outlook\X5535JMM \Sullivan
Eastern CO Agenda Request 12- 27- 12.doc Page 1 of 1
USDA -FmHA
Form FMHA 1924 -7
(Rev. 2/87)
CONTRACT CHANGE ORDER
CONTRACTOR FOR Harnett County Wastewater Service to Fort Bragg - Contract 2 Sections 1 and 2
OWNER Harnett County Department of Public Utilities
FORM APPROVED
OMB NO. 0575 -0042
ORDER NO. 3
DATE 11/20/2012
STATE North Carolina
COUNTY _I Harnett
Sullivan Eastern, Inc.
Contractor
You are hereby requested to comply with the following changes from the contracr plans and specifications:
Description of Changes
(Supplemental Plans and Specifications Attached)
1 Charges by the Town of Spring Lake for Water
DECREASE
in Contract Price
INCREASE
in Contract Price
$3,222.14
TOTALS
NET CHANGE IN CONTRACT PRICE
JUSTIFICATION
1. The Town of Spring Lake charged for water usage.
Total change Is approximately 0.1% of bid price.
$3,222.14
$3 222.14
The Contract amount,
$4,077,233.40 will be Increased by the sum of:
The Contract Total Including this and previous Change Orders Will Be:
The Contract Period Provided for Completion Will Be Unchanged:
The document will become a supplement to the contract and all < ,visions �,, apply hereto.
Requested
Recommended ".
Accepted
er's
Owner
Dollars
Dollars
$3,222.14
$4.080,455.54
Days
Contra<
Date
Date 4
s'�7 to
`lam
This information will be used as a record of any changes to the original construction contract.
THIS INSTRUMENT HAS BEE
PREAUD'TE 'N T-477.: ',IANN_ R REC�u�n�u
BY THE 1_0C`,_ �C'.'L= MEN BUDGET
AN lGA ;h rC.ACT
TOWN OF SPRING LAKE
300 RUTH STREET
PO BOX 617
SPRING LAKE NC 28390 -0617
RETURN SERVICE REQUESTED
029000120
;SEEC E f'OI:2AESS
3 CONSTRUCTION METER #3
06/28/12
*** FINAL BILL” *”
05/10/12
06/07/12
( 1[ti 1( 11„t flf( fit( lit 1, tf„( f[ ti[[I,[,,,(ft[t „tf,tt((tt „t�([,
** *AUTO* *MIXED AADC 280 3655 T12:12
INC. SULLIVAN EASTERN
3874 S ALSTON AVE STE 103
DURHAM NC 27713 -1883
-� e4
JFt %E&r RE x)1
1425171 959000
47'060
St SCRIP -116N ANOINT
NT
BALANCE FORWARD 25.00
ER - CONSTRUCTION
SIT APPLIED
dk
3057.37
- 200.00
OCS WILL BE OBSERVING THE 4TH OF JULY HOLIDAY. IF THIS IS
YOUR NORMAL PICKUP DAY, YOUR RECYCLING CONTAINER WILL BE
PICKED UP ON JULY 57H, 2012.
INC. SULLIVAN EASTERN
3874 S ALSTON AVE STE 103
DURHAM NC 27713 -1883
MAKE CHECK PAYABLE TO;
•
TOTAL ACCOUNT BALANCE
PREVIOUS BALANCE
LATE FEE /PENALTY
-25.00
0.00
DETACH HERE AND RETURN THIS PORTION WITH YOUR REMITTANCE
392 Feb0E06282011 .
392 Feb06 06282011
06-0HT1T31l iegP ;.,
. ? :; :,` ' ' " '' ;' "c'' Ei, sAti.e.,SS
38877
3 CONSTRUCTION METER #3
�..y
.:, IIA31'Fli
� 2� ssATE7�',I
06/07/12
#}axe „
:°- .......,
06/28/12
05/10/12
000028
t nt st, Iit►,t[,(t[t, tt il[ f(t htt t[([tfftt,t,tf((tt,uft„(tflft[E
TOWN OF SPRING LAKE
WATER ADMINISTRATION DIVISION
PO BOX 617
SPRING LAKE NC 28390 -0617
029000120
W\ OF SPRING LAKE
3 R ' H STREET
P• BO 617
SP 'LNG F AKE NC 28390 -0617
RET,'RN '4ERVICE REQUESTED
029000120
38877
uATF.FROI
#3
II�Il11P�1����11" III, 111,,,,, I�11>)i'liLlll„1il„!'�'�II'I��1
** *AUTO* *MIXED AADC 280 3658 T20:20
INC. SULLIVAN EASTERN
3874 S ALSTON AVE STE 103
DURHAM NC 27713 -1883
TAKER umBER
1425171
PASS
05/29/12 04/13/12 05/10/12 10000271
UNITS DESc tIP3!c N
BALANCE FORWARD
890000
AU°UNT
— 50.00
ER — CONSTRUCTION 439.77
HAVE A SAFE & HAPPY SUMMER!
TOWN OF SPRING LAKE WATER QUALITY REPORT ENCLOSED.
INC. SULLIVAN EASTERN
3874 S ALSTON AVE STE 103
DURHAM NC 27713 -1883
MAKE CHECK PAYABLE TO
TOTAL ACCOUNT BALANCE ( 389.7
—50.00
0.00
PREVIOUS BALANCE
LATE FEE /PENALTY
TOTAL 'D
DETACH HERE AND RETURN THIS PORTION WITH YOUR REMITTANCE
IS 3. "7'7
352 Fe305 05232011
302 Feb06 06262011
Ac.90uNTl,Eliik8ER
5£R1:(f AO.O:
38877
3 CONSTRUCTION METER #3
lagp.10;kTE
>3A EFt;[yd ..
.; pA2'?p .
05/10/12
ki,
000027
05/29/12
04/13/12
X11111111111.11,11( 1111111' 111 '111111,1.11,,,,111 „1111Ihp.11
TOWN OF SPRING LAKE
WATER ADMINISTRATION DIVISION
PO BOX 617
SPRING LAKE NC 28390 -0617
06/10/12
389.77
06/18/12
414.77
029000120
Agenda Item J " �T
Board Meeting
Agenda Item
MEETING DATE: Tct v, q v. y 7, a 013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Recommendation for Transfer Switches
REQUESTED BY: Larry Smith, Assistant Emergency Management Coordinator
REQUEST:
Bids for generator transfer switches were received on December 12, 2012 as part of the
Emergency Management Generator Switch Project Grant. This Grant project will be used to
account for activities related to the Domestic Preparedness Region 6 (11 Counties). The
North Carolina State of Emergency Management has established 9 regions throughout the
state which includes all first responders (fire, rescue, health, public utilities and law
enforcement) who will be activated during emergencies. This project will establish primary
sheltering points and multiple 100 Kw mobile generator packages throughout the region and
will install generator transfer switches on critical facilities located throughout the County.
This will allow Emergency Management to continue County business and shelter support
during contingencies.
The following bids were submitted:
1. Atlantic Power Solutions
2. Gregory Poole Power Systems
3. Sure -Gen, Inc.
Bids were received by Renea Warren -Ford, Purchasing Agent and Larry Smith, Assistant
Emergency Management Coordinator. It is the recommendation that the bid be awarded to
Atlantic Power Solutions at the cost of $98,815.50.
COUNTY MANAGER'S RECOMMENDATION:
m
CD
0
0
0
rn0
0
0
0
7
CD
0
0
cQ
3
ro
3
SD
m
.'
0
v
cn'
r,.
ro
Weatherproof 400amp,600vac,3 -phase Manual Transfer Switch
Atlantic Power Solutions
Gregory Pool Power Systems
Sure -Gen, Inc.
Breedlove Electric Inc.
Agenda Item 5- H
Board Meeting
Agenda Item
MEETING DATE: January 7, 2013
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Authorization to submit an application for the FY2012 ASPR Grant
(Assistant Secretary of Preparedness and Response) administered through the
WakeMed Trauma CapRac (Capital Regional Advisory Committee).
REQUESTED BY: Gary Pope, Emergency Services Director
REQUEST:
We would like to request authorization to submit for approval an application for the
FY2012 ASPR Grant administered through the WakeMed Trauma CapRac in the amount of
$84,000.00.
These funds will be used to purchase a Western Shelter Tent with HVAC and Generator; and
a Trailer to transport the tent and equipment. These items will be used in times of disaster.
Office of the Assistant Secretary for Preparedness and Response (ASPR). The Office of the
Assistant Secretary for Preparedness and Response (formerly the Office of Public Health
Emergency Preparedness) was created under the Pandemic and All Hazards Preparedness
Act in the wake of Katrina to lead the nation in preventing, preparing for, and responding to
the adverse health effects of public health emergencies and disasters. ASPR focuses on
preparedness planning and response; building federal emergency medical operational
capabilities; countermeasures research, advance development, and procurement; and grants
to strengthen the capabilities of hospitals and health care systems in public health
emergencies and medical disasters. The office provides federal support, including medical
professionals through ASPR's National Disaster Medical System, to augment state and local
capabilities during an emergency or disaster.
This grant will be a reimbursable grant.
No County matching funds required.
S: \Admin \BILLS 2012 -2013 \GRANT - FY2012 ASPR GRANT \agendaform2013 (FY2012 ASPR Grant).doc
1 of2
Page
Key Components of the FY 12 Grant
• Regional projects are a must: It must benefit the entire region, or a significant part of the
region.
• New Healthcare Preparedness Capabilities were released for 2012
o ti)://v,-c,/,',-.).)11c.gov/prpin-c.:(Iness /pl nrtin hp1i/`pag, si ti :'1' i it Laspx
o Must meet ALL capabilities within 5 years
o Categories
▪ Healthcare System Preparedness
Healthcare System Recovery
• Emergency Operations Coordination
• Fatality Management
• Information Sharing
• Medical Surge
• Responder Health and Safety
• Volunteer Management
• Must justify the project need. Examples of justification include After Action Report, Hazard
Vulnerability Analysis, gap analysis or best practice.
• Can be multi year. Describe what needs to be done each year and an estimate of costs per
year
• Must meet deadline on subcontract
• TIMELINES
o June 19: All grant projects submitted to Janis Brown
o June 22: Projects presented to the DPC Project Work Group. DPC PWG meeting to be
held that day at gam at the Garner Warehouse. All members with a prospective
project are encouraged to attend in person.
o Week of June 23 -July 8 Email discussion
o July 9 Final vote on projects via SurveyMonkey
Agenda Item 7
January 7, 2013 APPOINTMENTS NEEDED
DANGEROUS DOG COMMITTEE
We have a vacancy on this committee that will need to be filled by an attorney in the
county. This vacancy was posted in the Dunn Daily Record on February 24, 2012.
HARNETT COUNTY EMPLOYEE HEALTH COMMITTEE
- Marie Haire, nominated by Chairman Burgin
- Avis Smith, nominated by Cormnissioner Hill
TOWN OF COATS PLANNING BOARI) ETJ MEMBERS
Town of Coats Manager Kenneth Cole recommends appointment of the following ETJ
members for 3 year terms on the Town of Coats Planning Board:
- Ed Lauder, 720 Delma Grimes Road, Coats, NC 27521
- Max Matthews, Jr., 1778 Clayhole Road, Coats, NC 27521
HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES
We have a vacancy for an at-large member on this board.
HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE
We need members on this committee. Members do receive mileage reimbursement as
claimed.
HISTORIC PROPERTIES COMMISSION
We currently have a vacancy for a regular member in District 5.
MID-CAROLINA AGING ADVISORY COMMITTEE
We have three vacancies on this committee. Members do receive mileage reimbursement
as claimed.
Page 1 - Appointments
January 2013
Boards on which Commissioners Serve
(McNeill)
CCCC Harnett County Campus Advisory Committee
CCCC Board of Trustees
Architectural Committee
Base Realignment and Closure Commissioner (BRAC)
Transportation Advisory Committee (FAMPO)
Hill
Department of Social Services Board
One on One Advisory Board
Juvenile Crime Prevention Council
Library Board
Transportation Advisory Board
Work First Planning Committee
(Andrews)
Cape Fear River Assembly Board
Mid- Carolina Council of Governments
Board of Health
Southeastern Economic Development Commission
Jail Study Committee
Good Hope Hospital Board
HFTC
House
Airport Committee
Library Board
Johnston- Lee - Harnett Community Action Board of Directors
Sandhills Center for Mental Health DDSHS
Averasboro Township Tourism Development Authority
(commissioner representing that district)
Burgin
Home & Community Care Block Grant Committee
Mid - Carolina Aging Advisory Committee
Work First Planning Committee
Industrial Facilities/Pollution Control Financing Authority
Harnett County Criminal Justice Partnership Board
Juvenile Crime Prevention Council
MANAGEMENT
Town Manager, Kenneth C. Cole
Town Attorney, Alton Bain
Chief of Police, Mathew Hall
Public Works Director, Gary Denton
Town Clerk, Karen Wooten
Recreation Director, Mike Collins
GOVERNING BOARD
Mayor Walter Weeks
Mayor Pro Tern Dr. Linda Robinson
Commissioner JC Allen
Commissioner Jerry Beasley
Commissioner Allen Mosby
Commissioner Don Pleasant
January 2, 2013
Mr. Joseph Jeffries, Interim County Manager
102 East Front Street
Lillington, NC 27546
Ref: Planning Board Vacancies
Coats, N.C.
Dear Mr. Jeffries,
The Town of Coats currently has two vacancies on our Planning Board serving as ETJ members. Section
32.41- A of the Town Ordinances states that two members shall be citizens of the county who reside
outside the town but within the extraterritorial jurisdiction of the town and be appointed by the Board of
Commissioners of the County. Both vacancies are three year terms.
The following names have been submitted for your consideration:
Ed Lauder
720 Delma Grimes Road
Coats, NC 27521
Max Mathews, Jr
1778 Clayhole Road
Coats, NC 27521
If you have further questions, please contact me.
Sincerely,
enneth Cole
Town Manager
Post Office Box 675 • Coats, North Carolina 27521
(910) 897 -5183 voice • (910) 897 -2662 fax
ce
LL
c‘ cc
LL 0
LI_
0
z 0
0
Ct
cf)
• <
!It
2
CountylDistrict:
snoeueliaosm
s6ugapq
pue suogeluaseid
sujeuao eu!icueo t..R_JoN
183!PGIA1
asuo4aa jo luawpedeo
scligsJelaps "
pue uoneonp2
91479-2 - ?JAD
uo!suad s,mopy\A "
UOISUed S,11 al 91 eA
6 W-10d !OON - sleaddV
010
Eric Truesdale
tt County Veterans Office
uonesuedwoo ,„
rci-)
pue ;uawdoienap-gc i7
q 0/A40 !AA 01
GwIl GoeociPeL140
11 JeAA ppoAA
eaioN
weulG!A
_tem jpe
d0/JO
aucnidalai
U0111.1/V\
0
new-oisaxej
N
a)
E
ca
z
oleo
PLANNING SERVICES REPORT
NOVEMBER 2012
Harnett
COUNTY
NORTH CAROLINA
Monthly Stains Report For
Planning, inspections & Central Permitting
Fiscal Year 2012-2013
Harnett
COUNTY
Wong mots twos pooth
Table of Contents
I. Revenue Breakdown
Inspections:
Inspection Revenue
.3
Planning:
Activity Report
.4
Harnett Regional Jetport Activity .9
Planning Revenue 12
Cell Tower Revenue 13
Recreational Fees 14
A.M.P.1
15
Environmental Health:
E-Health Revenue 16
Food & Lodging Revenue 17
Public Utilities:
Public Utilities Revenue 18
Fire Marshall:
Fire Marshall Revenue 19
II. Applications & Permits
Permits:
Permits Issued By Month 20
Valuations:
Permit Valuations 21
III. Township Information:
Recreational Fee
22
Lots
23
Applications
24
2
Inspection Revenue
\ \
/
0 0 0 0 0 0 0
? CI 0 0 0
ci
IN 0 0 k 0
CO
1 �\ /
o 0
°
0
0:$ LL
#
!
£
k
k
!
k
k
i
k
(
#
Fes
k
8
8
\
#
■
I
k
/
¥
■
■ ■ ■ o e.0,103
/ 2 & o
0 0 0 0 0___
» >
LL L LL LL LL U. LL
• • ■ ■ • R » e
ad OdutetApael Twr Smwh PD Cmecaaine Ttl
otlYao Dt4
erainl Feoaoudvsos
onhpoaoot
nesn Cek Yao Dtoasne fy6$ 6,0.0 $ 175009,0.0 Aeabr,0.0
abce $ 2,0,0 $ 25000Bak Rvr $ - 9500
ukon $
ue $ -
rv
etrre$ 5,0.0
onovle $ $ 11500Lligo
els Cek - – $ - Seatre$ 2,0.0 $ 7,0.0 Upr Ltlie
$ 4,0.0
oas $ 6,0.0 $ 16500,4,0.0
rlmn" M'r SbiiinTwsis Nmef Sbiiinotubr oos BotTAdroreprvd 1 19 35
eiwd & Paen HlAeabrprvd 0
eiwd & Paen Hl0
prvd 1 0
abce 1
eiwd & Paen HlBak Rvr ApoeRveelcd Ood 0
ukon ApoeRveelcd Ood
Dkprvd 0
eiwd & Paen Hl0 Goe Apoe
eiwd & Paen HlHcos Cek ApoeRveelcd Ood
Jhsnilprvd 0
eiwd & Paen Hl
ilntn Apoe
eiwd & Paen HlNilreprvd 0
eiwd &lcd Ood
ApoeSeatre8 3
eiwd & Paen HlUpr Ltlieprvd 0
eiwd & Paen HlPeiiay Mjr Sbiiin Ttl
ubr Oudvsos Nmef LtMnhy Apoe8
eiwd & Paen HlNmef Sbiiinubr Oos
prvd Yao Dt8Rveelcd Ood 1 7
Harnett
COUNTY
Planning Activity Report For November 2012
4
B
rnett
COUNTY
5
Townships
Number Of Subdivisions
Number of Lott. By
Month
YTD
Anderson Creek
Approved
2
31
192
Reviewed & Placed On Hold
Averasboro
Approved
9
0
Reviewed & Placed On Hold
Barbecue
Approved
0
20
Reviewed & Placed On Hold
Black River
Approved
0
Reviewed & Placed On Hold
Buckhorn
Approved
0
Reviewed & Placed On Hold
Duke
Approved
0
Reviewed & Placed On Hold
Grove
Approved
0
Reviewed & Placed On Hold
Hectors Creek
Approved
0
Reviewed & Placed On Hold
0
Johnsonville
Approved
Reviewed & Placed On Hold
Lillington
Approved
0
Reviewed & Placed On Hold
0
Neills Creek
Approved
0
Reviewed & Placed On Hold
0
Stewarts Creek
Approved
0
Reviewed & Placed On Hold
36
Upper Little River
Approved
0
0
Reviewed & Placed On Hold
Final Major Subdivision Totals
0
Monthly
Number Of Subdivisions
Number Of Lots
Approved
31
Reviewed & Placed On Hold
Year To Date
Number Of Subdivisions
0
Number Of Lots
Approved
248
Reviewed & Placed On Hold
1
Manufactured Home Park Inspections,
757
Harnett
COUNTY
6
Monthly
Minor Subdivisions
Number Of Subdivisions
Approved
Year To Date
1
Number Of Subdivisions
5
Approved
Monthly
Year To Date
Exempt Subdivisions
Number Of Subdivisions
37
Approved
1
Number Of Subdivisions
Approved
54
Number Of Lots
Number Of Lots
Number Of Lots
Number Of Lots
18
74
Monthly
Year To Date
Flood Zone Permits Issued
84
Zoning Inspections
Monthly
Year To Date
Monthly
Manufactured Home Park License issued
Number Of Parks
Approved
Year To Date
Approved
37
167
2
Number Of Parks
31
Number Of Lots
Number Of Lots
19
Monthly
Year To Date
Number Of Inspections
Number of Inspections
Monthly
Rezoning Requests
Type Of Request
1
P.B. Action
15
65
Industrial to
O &I
Year To Date
Total Number Of
Requests
1 Approved
Approved
Approved
Approved
C.C. Action
P.B. Action
6
6
Approved
Approved
C.C. Action
Tabled
Tabled
Text Amendments
Monthly
Year To Date
1
Monthly
Year To Date
Complaints
2
Complaints
30
Violations
Resolved
2
Pending
Resolved
0
23
Pending
Commercial Site Plan Reviews
Monthly
Year To Date
7
Monthly
Abandoned Mobile Home Project Initiative (A.M.P.I
S.W.M.H.
1
S.W M.H.
Contracts
Removed
Year To Date
Contracts
Removed
D.W.M.H.
1
13
TOTALS
D.W.M.H.
7
3
3
2
TOTALS
10
5
Harnett
COUNTY
th
Special Project Activity
November 2012
New
• Mark Locklear, Manager of Planning Services was appointed by the Board of Commissioners to replace
Joseph Jeffries as a voting member on the RLUAC Board of Directors.
• Staff has completed a text amendment for Athletic Fields which was approved by Harnett County Board
of Commissioners on November 19, 2012.
• Harnett County Board of Adjustment has received orders from Superior Court to rehear the Drake
Landing Case. This case is scheduled to be heard at the December 10, 2012 meeting.
Ongoing
• Staff is currently working on the 2nd draft of the Harnett County Noise Ordinance based on
recommendations by the Harnett County Sherriff's Office. Staff will resubmit once complete for
additional review.
StaffReviewinj Commercial Site Plans for:
1. Veterinary Clinic (Western Harnett)
2. McDonald's (Western Harnett)
3. Highland Middle School (Western Harnett) (Approved)
4. Hanson Gravel Pit Expansion (Western Harnett)
5. Wine Shop (Western Harnett)
6. Wing Restaurant (Western Harnett)
7. Soccer Complex (Bakertown Road)
8. Auto Repair Shop (Buffalo Lake Road)
9. 11 Co- Location applications for Cell Towers
Hold
• Neill's Creek Land Use Plan.
• Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area
Plan.
• Development of the Problem Properties Task Force (No funding approved for FY:2013)
Upcominz
Harnett County Planning Board Meeting: Monday, December 3, 2012
Variance:
Forest Ridge PUD: Applicant- Landowner: Odell A Smith Properties, LLC,
Melody Lane (2,514 variance request).
7
Harnett
couNTY
8
Applicant Request variance from UDO- Article VII, Section 2.10.Imaximum street length from 2,000' to
4,514'. RA -20R Zoning District, 205 acres, 343 unit's total
Review — Propose to modify a previously approved PUD:
Forest Ridge PUD: Owner of Record: Odell A Smith Properties, LLC, Applicant: 4D Site Solutions,
Inc. 205 acres, Anderson Creek Township, Melody Ln., Hwy 87, 343 units,
RA -20R & Conservation Zoning.
Applicant request to eliminate a portion of the multi- family areas (118 total units) and replace with
single family (78 lots).
Lexington Plantation PUD, Developer: VOLA, LLC, 1,719 acres, 3,385 units, Anderson Creek
Township, Centennial Pkwy (Hwy 87), RA -20R & Conservation Zoning
Owner request 8.03 acres to be changed from multi - family (120 units) to single - family residences (23
lots).
Harnett County Board Of Adjustment Meeting: Monday, December 10, 2012
Rehearing of Appeal:
1. BA- AP- 02 -11. Kent Jeffries and North Harnett Property Rights Association; Hector's Creek & Black
River Townships, SR # 1441 (Chalybeate Springs Road). This case was denied by the Board of
Adjustment on April 11, 2011. It was appealed to Superior Court and now has been remanded back to
the Board of Adjustment by Judge Tanya T Wallace for the board to hear certain evidence of the
appellants.
Conditional Use:
2. BA- CU- 27 -12. Carolina Copperheads, Inc. / SUM Soccer Properties, Inc. Private Athletic Field in an
RA -30 Zoning District; Pin # 0635 -83 -1271; Buckhorn Township; SR 1417 (Bakertown Road)
Outside Regional Agencies
RLUAC Meeting: November 15, 2012
At this month's RLUAC meeting there were several discussions. The people attending were briefed by Col.
Jeffrey Sanborn, Garrison Commander on the "Annual Fort Bragg Construction Update." Kelly Bah,
Sustainable Sandhills, Ryan Elting, TNC and Candace Williams, SALT gave updates on the "RLUAC Partner
Organization." Also, the board considered to require all counties and cities near a military base give notice of
Land -Use Planning changes to the Military Bases.
Harnett
COUNTY
Harnett Regional Jetport
Activity Report November 2012
Open Grants:
Capital Project No. Description Expenditure Unencumbered Balance
CP0901 Land Acquisition $ - $ 106,204.84
CP1004 Airport Overlay Zoning $ - $ 137,867.00
CP1206 Runway, Taxiway & Apron Design $ 8,190.00 $ 167,305.91
Update On -Going Projects:
• FAA's 30 day open comments period for land in question completed on 30 Nov 2012. Administrator is waiting on release
letter from FAA for final disposition.
O Talbert & Bright completed preliminary design alternatives and opinion of probable cost for Runway, Taxiway & Apron
Rehab project — may be additional costs dependent upon recommendation and acceptance by Division of Aviation. Airport
Administrator and County Engineer will meet with representatives from Talbert & Bright and Division of Aviation for
preliminary model approval and work schedules on November 15, 2012
• HRJ Leasing, LLC completed hangar CO issued in November.
® CCCC completed banner manufacture. (see Figure 1)
Unscheduled Maintenance Activities:
® None noted.
Operational Issues / Outcomes:
• 100LL fuel tank corrosion control completed. (see Figure 2)
® HRJ hosted NCDOT/DOA infrastructure survey training. Expect business plan benchmarks as a result of State -wide surveys.
Anticipated Needs /Problems / Opportunities:
Lease renewal for two (2) hangar owners and one (2) special aviation service organizations. Hangar leases will require
property reversion, as required by federal funding assurances and SASO leases will be required to pay annual fees of $900 —
at least one SASO is requesting fee waiver due to economic downturn.
® FBO contract terminates June 2013 with option to renew annually. Several individuals have communicated their interest in
future FBO operations.
Terminal upgrades: Local office furniture provider (Office Value Inc.) selected to furnish terminal furniture, purchase order
$17,000 provided through 0 & M budget, estimated delivery 20 Dec 2012.
9
Harnett
r C U M T
Figure
to
Figure 2
11
Planning Fees
co
,t, .I,,,1,
0 0 0 0 0 0 0 0 o
/$ 9$ 0 2 2$$
m
< m
«
0
k
U
>-
»
\ \{
\\'M
IMEN
c4 e co
VI 04 44 49 44
VIC 49
44
.3497: 44 44
$
\ /)2§M /:
49 49
o
4949\\
44 49
,f /R7PE
! °49§4.4.§§
Ch
0
\ \\ \222ƒ
e§%(
� }i3t
N 47r
44 19
� \49\49\43\
2)049 } \ }k
•• •• (
m w o 0) 0 —#
7 2 / 2 ian k &
0 0 0 0 0___
•
11. ILL » » » » >-
U L LL ULL
« r « e . r
O
CeII Tower Fees
00
O
N-
9
to
O
LL
e
ELL
t39 t- to O r
P O
9 0 r i.. N M
ilAggg/ >. ( O G 4 CO CO O r N
LL 1 0 0 0 r r r
U- U- U. U. CIL LL LL U.
›— Ft
LL
0 0 Co 0 Via -
0 O 0 0
® O O O LL
u'
c
O
O
O
O
O
O
✓
N i'
r L
✓
r
- -H M }
✓ L1.
0 0 0 O 0 ��
O O O O O •
CO
O o M o O LL
ft
IL
z
0
N 8
4
.4
•
4
4
■
4
Fi
4
4
4
.4
4
4
S
4
d
LL
s
4
4
d
>
s
s
4
>
4
4
d
d
4
00 O O — N
0 0 0 0 e– a– a–
U. U. U. LA- U U U
CU to
9
C Q
O
cp
U
0 Q.
0
Ql
U
CC CC N
0
a
— j
O 0 O O O O O
IM Co O 0 0 0 0
,_ N O O 69 n!
r° P P 6A 410
40 49 4,A
N 6� i` co O o P N M
7 u_ ° 4 4° r P r
P W Ps CO 0) 0 1 N
P O O O O O r r r
N LL LL LL LLL
4). (.4 LL LL LL LL AL
co
9
ti
Q) 0
O >-
LL
0
LL
0
0
3
LL
.4
S
.4
4
LL
A
O
N
.4
S
S
.4
N
O
.4
.4
4
.4
4
.4
LL
LL
1
ri
LL
d
LL
4
6f
C
a)
a
0
O
L
a)
ut
N
O
oes
CD
U
L 0
a7
��
__ 0
uz
U-
O 0 0 O 0 0
0- C6 Ci L0 0 M) 0 LID
tnr
CM N % P drek
0
L,L
O
1
O
0
LI
N
r
N
69
O
M
N
N
N
r
b
CO
.N--
04
49
r
0
LL
•
0
0
Iti
0
669
N
N
M
N
N
N
O
69
O
4,
N
N
N
q
N
N
0)
N
N
N
W
0
w
O
0
4-
■
$16,6001 $217,27
8
m
43
$17,7751$21,950
N
ri
O
O
h
IA
N
N
O
O
H
O
co
h
N
0
M
O
0
'9
N-
o)
63
R
u.
0
CD
N
k
N
t0
rei
.--
N
O
N
$20,7501$12,775
n
0
O
u,
K
4,
N
(0
N
N
699
h
r
W
N
W
N
v
63
N
IA
0
0
LL
■
N
O)
N
N
69
m
m
19
O
W
q
O
O
0)
69
8
0
H
0
0
f0
w
N
1-
19
8
Y
O
m
H
O
0
LL
•
$13,4501$10,400
K
O
N
r
O
63
O
O
H
O
O
Vi
0
0
H
O
co
N
N.
O
N
43
a
u-
LL
9
$29,6751$23,700
4
N
H
N
r
0)
H
h
r
N
N
49
O
O
H
N
CV
49
N
N
43
N
63
N
■
4'
44
f9
Oil
4'
4'
4'
O
N
0
4,
f9
N
u)
N
h
O
vt
O
}
LL
0 4CO 01 0— N
0 0
1
I � to 1� co Qf O r N 1
0 0 0 0 r e–
LL 6L LL LL LL LL LL
--srr
Cr
0 a
o - cci
t
® 0 0
0 0 0
M2 ®4 M
3
1-
LL
0
: 0
0
CO
K
0
O
O
w
O
O
N
H
O
O
4,
O
O
'9
O
H
0
0
H
8
69
0
0
0
N
H
O
O
O
H
0
0
0
0
O
O
O
O
O
N
19
0
0
0
69
0
O
O
x
0
O
N
0
0
0
O
O
N
'9
0
0
CO
19
O
a
0
0
h
O
O
r
H
O
O
Vi
•
0
0
O
O
n
h
O
O
x
O
O
6
0
K
6
O
O
N
M
O
MS
6
O
O
K
q
0
K
4'
6
y
4'
4'
z
00
w
0
o
N
6
0
a
00
4'
O
0
a
O
69
0
w
4
0
•
00
8
19
m
rn
00
K
6
O
LL
0
00
w
O
C•4
O
0
vi
0
CO 0
0
0
0
Y
LL
O
w
00
H
0
a
00
d
LL
•
00
3
O
a
O
N
69
N
■
0
CO 0
4'
a
0
0
3
LL
L
P L
7
0
P
to cri O r N Cl
4 e- w•
O 0 O N
>- >- >. >- >-
L!. 1.1.. u.. LL
U.
0)
C_
v
C
N
U t'
a m 44
W. O
L
44.0 cn
cD
Iwo 0
Wi m
O O O
O O O
O O O
a a
0) CO Ps
4Afr 11,
0µl
I el
O 0 0 N ▪ LL
O O O
O O O
M N P
^�
H (0
C
LL , 65 i
p N v
' N
• N f-
f9 t9 3
(0
• (0
CO CO
49
d
LL
M
N 0
M
m
N
n
69
N
m
N
M
03
M
F9
V
W 499
0 0
7 CO
m
O f9 M
!9
OItn
0 CO
N
N • h
69 4')
m
0
N
f0
CC;
N
v
M
(9
rA
an
N
a
N
so
0
M
co
N
O
O
W
O
N
m
t9
O
0)
u)
M
0
69
0
f0
69
O
Z
0
m
h
co
N
ti
fV
w
O to
N
CO
W 03
69 69
to o
N V
69 CA
0
c0i
n
co
IA
0)
O
(tea
0)
V
*I
0)
C)
64
64
'9
0 )
to
0
O
49
0
0
M m 0
M
v vi
4 4
)
0 0
O 0 Off)
69 f9
N 0)
m CO
co O l0
to
f9 03
n t0
N
• noaa
e9 W o
f*)
03
0
O
0)
03
t0
CD
69
0
N
69
ar
$34,995 $28,260
CO
O
0
>-
LL
0)
m
0
O
>-
LL
0
}
LL
r■ co m O P nE M
9 9 9 7 P P P
(0 r- CO CO O a- N
0 0 co 0 P P P
>- >- >- >- >-
LL LL tL LL LL U.. LL
f! ❑ ra
N
Fire Ailarshafl Fees.
'701,30k
u4n?1ku` 1 k
n (D O
CD I, 0)
03 V
(1) (7
O p
N
r
(9 Vl VJ
O
O
6)
O
m
O
M
O 0 0 0 a lV
CD CD CI 0
O O 0 0 ��
>°
Oft 4
O
0))
eH
N
N
N
H
0
N
O
n
O)
co
sr
H
K N
0)
(°f+)
H
N
N
O
n
K
O
(0
a
W
0
O
O
i9
3-
f9
O)
N
0
CO
N
O
O
O
)0
Hf
N
(D
N
69
69
0
W
CO
49
0))
N
O
N
(0)
(D
69
pO
O
(D
CO
N
O
N
c)
CO
f9
CO
0
N
0
N
H
O
0)
4,
N
0)
19
m
(9
0
H
N
0)
H
0)
m
to
m
N
N
VT
O)
'9
CD
NN
(0
CO
h
(0
M
49
(D
sF
N
49
O)
0)
H
V
l+)
K
W
K
2
H
h
a
K
N
0
0
H
n
a
O
19
8
0
}
•
h
O
H
O
O
H
0
O
Y
■
N
(0
K
h
7
N
0
O
}
u.
■
0
co
O
co
N
0
0
}
■
N
v
f9
0
O
K
0
■
O
f9
0
f9
6
Y
u_
co
H
0
(OD
H
N
}
3.
111
C)
E
ro
L7_
07
m
E
O
U
0 CO
CO
O
ces
w ro
0
U
m
E
O
03
0
v
N
W
C
D
j
CO
rn
m
0
>-3 N o • CO v
O 1n
LL�o v 0) 0 h
CO M C' lV N
O
N
W o
N
N N
W
2
n 17
v 0
N 0
107 0
▪ N
N
03
h
0 • 0
. CO
N N
0 0 0 0 00 0 0 0
0 O M) 0 L o M
ari cue (NI P P >'
Ib
co
0
LL
40
L0
O LO m N 0 N 10 CI N CO CO N N 0 CO
O O O 0 N N. LIS 0
0 0 Or• ) O
o
O o • 0 O o O
u LL LL LL LL LL LL
• R IS • ■
i o pop Q lP r
o o r
o oo�r -P
L u. LL u. (L u. LL
rti
LL
$20Oa000. ;i` i
0
2
03
0
0
cu
zsm
0
0
0
0
0
0
0
ta`
0
0
0
0
0
0
0
6c).
0
0
0
l)
•1—
0)
0
(0
g),
z
0
3
as
co
0
0
to
0
0)
tri
0)
0
0
ID
;3;
a
Z.;
0)
140
r.-
47,
19)
30
9."
a;
ID
o
1
cei
0)
10
ca
r-
ID
0)
f■-•
04
1-
.9
0)
3
40
Tr:
CD
74.74
ID
0
a)
co
4
csr
0
3-
ID
0
0
0)
4
1.1
10
0
04
10
cti
0
ID
0
0)
1.—
0"
0
10
ID
ID
ID
8
0.1
ID
01
ID
ID
ID
4.0
N:
0.3
c•:1
0
ID
IDi
0)
ID
0
0)
0
0
0
04
0
ID
0)
cf.
01
0)
0)
0
co
ozo
0
cu
01
04
149
ai
to
0
04
a;
c0
04
"•.r.
ID
0
ID
1'-
0
csi
ID
1')
9
0
3
(0
10
0)
ID
ID
0
04
49
(0
(0
ID
94,
(.0
99
ID
ID;
03
10
0
(NI
ai
co
9
>-
(3.
co
ID
0)
(.1
ID
01
01
0
0
0
8
ID
171
8
csi
14
ID
cei
04
0)
"01
19
>-
u-
14
0
w-
e-
>-
(0
sc71,.
N
Neills:Creek
.)
0
0
t
0
0
U'
E
0
a
C W
O
O
a
O
4
N
CD
O
Cm r
Ell o ■
0 o
Z >-
w
a) o
J `m
0
U
0 0
b O
a, L
a
1 f4 x
a2
N
O
O
z
F)
0
0
0
CO
0
0
CD
0
0
0
0
N
O
0
O
r
0
0
CO
O
o
t0
0
0
O
0
N
0
N
T
T
CO
CIS
4
0
m
rn
c
1A-LEE'.
41,
t s9
0NITY
MAIN OFFICE
Phone 919 - 934 -2145
Fax 919- 934 -6231
Post Office Drawer 711
1102 Massey Street
Smithfield, NC 27577
Ms. Margaret R. Wheeler, Clerk
Harnett County Commissioners
107 E. Front St.
Lillington, N. C. 27546
Dear Ms. Wheeler:
LEE COUNTY OFFICE
Phone 919 - 776 -0746
Fax 919 - 774 -1867
Post Office Box 1061
225 S. Steele Street
Sanford, NC 27330
December 21, 2012
HARNETT COUNTY OFFICE
Phone 910 - 814 -8360
Fax 910- 814 -8362
Post Office Box 40
745 Shawtown Rd., Suite A
Lillington, NC 27546 -0040
Pursuant to Instruction 20 of the August 5, 1982 OEO Letter of Instruction and
State Administrative Code entitled "Review of Local Agencies Program Year and
Community Service Block Grant Anti - Poverty Plan by Public and County Commissioner's,
we are pleased to submit this plan for your review. We would appreciate you signing and
notarizing the attached form, that you have received the grant to go to the Commissioners
and if there are comments please provide them to be included in the grant. If you need
additional information, please don't hesitate to let us know.
EMW/
Enclosure:
Sincerely,
E. Marie Watson
Executive Director
AN EQUAL OPPORTUNITY EMPLOYER
UNITED WAY AGENCY
JLHCA, Inc.
OFFICE of,-
ECONOMIC OPPORTUNITY
Community Services Block Grant [CSBG]
Documentation of Submission to County Commissioners
Background: The North Carolina Administrative Code [10A NCAC 97C.0111 (b)(1)(A)1 requires that
each CSBG grant recipient submit its Community Anti - Poverty Plan [grant application] to each
County Commissioner Board that it serves.
Instructions: This form is to be completed and notarized by the Clerk to the Board.
Agency Name: Johnston- Lee - Harnett Community Action, Inc.
County Harnett
Date of Application Submission: December 20, 2012
[Note: This application should be submitted to the County Commissioners at least thirty [30] days prior to
application submission to the Office of Economic Opportunity [0E0]. The grant application is due OEO
Friday, February 1, 2013.]
Clerk to the Board should initial all items below.
The agency submitted a complete grant application for Commissioner review.
The Clerk to the Board will be responsible for assuring that the application is
distributed to the Commissioners.
Commissioners' comments provided those to the agency. (If applicable)
ler to the Boar
Witness /Notary Em, \
okk
1a -al —M
Date
i2 -mil —lZ
Date
z- 2Z -20r7
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 38 of 50
North Carolina Department of Health and Human Services
OFFICE of
ECONOMIC OPPORTUNITY
Community Services Block Grant Program
Fiscal Year 2013 -14 Application for Funding
Project Period July 1, 2013 — June 30, 2014
Application Due Date: February 1, 2013
Applicant
------ - - - - --
Agency:
Johnston -Lee- Harnett Community Action, Inc
Federall.D.
560859623
DUNS Number:
153233663
Administrative Office Address:
1102 Massey Street, Smithfield, NC 27577
Mailing Address:
Post Office Drawer 711, Smithfield, NC 27577
Telephone Number:
919 - 934 -2145
Board Chairperson:
Mr. Robert Atkinson
Board Chairperson's Address:
(where communications should be sent)
4212 Massey -Holt Road, Princeton, NC 27569
Board Chairperson's Term of Office:
10/13/2012- 10/13/13
Executive Director:
Mrs. E. Marie Watson
Executive Director Email Address:
jlhca @jlhcommunityaction.org
Agency Fiscal Officer:
Mrs. Lakisha Nichols
Fiscal Officer Email Address:
lanichols @jlhcommunityaction.orq
CSBG Program Director:
Mrs. Tina Ray
CSBG Program Director Email Address:
tinarray @jIhcommunityaction.org
North Carolina Department of Health and Human Services
Office of Economic Opportunity
Verna P. Best, Director
2420 Mail Service Center
Raleigh, North Carolina 27699 -2420
verna.best Adhhs.nc.gov
http://www.ncdhhs.qov/oeo/
JLHCA, Inc
Checklist to Submit a Complete Community Services Block Grant (CSBG) Application
Please put a check mark in the appropriate box to show that you have included the completed
document with your application.
Item
Signed Application Certification (blue ink only)
Signed Board Membership Roster (blue ink only)
Board of Directors Officers and Committees
Planning Process Narrative
Included (I) or N/A
✓
Form 210 — Agency Strategy for Eliminating Poverty
Form 212 — One Year Work Program
Monitoring, Assessment and Evaluation Plan
Form 212A — CSBG Administrative Support Worksheet (if applicable)
Form 225 — Agency Budget Information
Form 225N- Budget Narrative
Appendices (to be attached by the Applicant):
• Organizational Chart
• Job Description and Resume for the Agency's Executive Director
• Job Description and Resume for the Agency's Chief Financial Officer
• Job Descriptions for all CSBG employees
• Affirmative Action Plan
• Documentation of Public Hearings for Initial Planning Process:
Copy of Public Notice(s) from Newspaper(s)
Agenda of Public Meeting(s)
Copy of Attendance Sheet(s)
Minutes of Public Meeting(s)
• Documentation for Notice of Intent to Apply:
Copy of advertisement(s)
• Documentation of Submission to County Commissioners:
Certified document from county clerk
Commissioners' comments or minutes (if applicable)
• Cognizant- Approved Indirect Cost Agreement
• Cost Allocation Plan
• Verification of 501(C)(3) Status
• State Grant Certification — No Overdue Tax Debts
• Notarized Conflict of Interest Policy
• Federal Certifications
• Contracts
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 2 of 49
JLHCA, Inc
Community Services Block Grant Program
Fiscal Year 2013.14 Application for Funding
Certification and Assurances
Public Hearing on the Initial Plan
We herein certify that a public hearing as required by 10A NCAC 97B .0402 Citizen Participation in the
Application Process occurred on January 17th, 19th and 19th 2012 for the initial planning process for the
agency's current project plan and the agency has maintained documentation to confirm the process of the
public hearing.
For multi- county providers, indicate the date and the county the hearing was held.
Date
1/19/2012
1/17/2012
1/19/2012
County
Johnston
Lee
Harnett
Date
County
County Commissioners' Review
We herein certify that the application for this project period was submitted to the Board of required County b
Commissioners for review and comment on December 21, 201 as e q by
10A NCAC 97C .0111(A).
For multi- county providers, indicate the county and date the application for funding was presented to the
Board of County Commissioners as required by 10A NCAC 97C .0111(B).
Date
12/21/2012
- 12/21/2012
12/21/2012
County
Johnston
Lee
Harnett
Date
County
Board of Directors Approval of the Application
I hereby certify that the information contained in the attached application is true and the Board of Directors
has reviewed and approved this application for the Community Services Block Grant Program.
Date of Board Approval:
December 13, 2012
Board Chairperson. G(%
(S. t
Finance Committee Chairperson:
(Date)
(Signature
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 3 of 45
\
•
co
Total Seats Per Agency Bylaws
CD
/
/
/
\
ƒ
CO CO CO CO
% f ƒ 3
OD a CO CO
c
�
0
OD
ƒ
k
0 (1)
G
jk
0
E
k
\
E
Tu
)
0
906B Lee St., Smithfield, NC 27577
0
403 Kennedy Circle, Benson, NC 27504
CO 0
0)
CO
0
ƒ
o G
ƒ\
0<
411 Frazier Drive, Sanford, NC 27332
/
CS)
/
/
\
O \
ms
O <
w
/
k
P.P. Box 1436/128 N. 2nd Street, Smithfield, NC 27577
cu
/
/
3
/
ƒ
a
CO
/
6300 Gretna Green Lane, Raleigh, NC 27603
0
0
405 N.14P Street, Erwin, NC 28339
E
7
1406A S. Pollock Street, Selma, NC 27576
0
/
&
/
CO
q
/
/
a
CV
n
0
CO
y
/
%
LO
••t-
/
CO
/
k
3
0
fa)
3§
gE
/\
o
0EeE
33
co
\
\
/
0
\
P.O. Box 643, Dunn, NC 26335
1016 Shawtown Rd., Lillington, NC27546
108 Carrie Dr., Clayton, NC 27520
714 Clifton Lane, Sanford, NC 27330
1615 Boone Trail Rd., Sanford, NC 27220
0
cn
0
a)
7
E
2
1.Robert W. Atkinson
2. Gary House
3. Ursela McLean
4.Dawn Winn -Burdo
E
7
0
/
/
6. Jim Womack
N
CO
0>
N
CO
CO.
O
U)
otS
a)
E 0
U_
E
U V)
CO
d•
O
CO
0)
O)
CO
0
CI
O
0)
o 0)
a)
ca
o •5
ra c
c U
a)
E
o E
a 0)
E
a
N as
• 0
113
� C6
a O
C
O
w
) U
a) a)
U N
O u,
Q. a)
U
C6 N
O
a
C
O
0 en N
UtE
a) Q U
co ca c6
_c a)
• N O
O
O U 4=
Q `) C
a) O U
o
O a)
O
C o [i
0) 0)
E
a)
N O
O 4) u)
U a 0
0) O )
o_.= a)
O) 4
O
a
'• c0
a a)) o O
CO
U a3 N
0 C j
O— U
cr) vi Q
a) L
C)- a) 0)
E ca
E
U
'a u,
O
Q c
a3 Fs
O O a)
a C �
CE O
m a) 0
O .0 O
U
E c)
4=- U
C°.) O P-
.(7/5 U "6
is a)
0
c
0
Board of Directors' Officers and Committees
Note: All committees of the board should fairly reflect the
identify the chairperson and other committee positions.
Robert Atkinson
Office
bar d Executrve;,Committee
Sector Represented
Public
Johnston
Private
Harnett
Disadvanta.ed
At -Larne
Johnston
Disadvantaged
At -Lar. e
Disadvanta.ed
At -Lar •e
Public
Johnston
Harnett
Private
Harnett
Disadvanta'ed
RoserPo.e
Public
Johnston
Johnston
Disadvanta•ed
Disadvanta•ed
Johnston
Committee Name. Personnel Committee ,
Jer Lemmond
Louise Sewell
David Barber
Private
Public
Johnston
Harnett
Private
Disadvanta ed
Johnston
Comm�ttee,Name Plannrn
-Rev. Frank Ta for
Jo ce Holloman
Lar Oldham
mmitte
Disadvantaged
Disadvanta.ed
Public
Harnett
Johnston
Private
Harnett
Johnston
Johnston
Johnston
CommitteeName Parliament arm i
Johnston
*To be completed by agencies serving multiple counties.
ROMA Goals 1, 3 and 5
Low income People Become More Self- Sufficient; Low income
People Own a Stake in their Community; Agencies increase
their ca,acit to achieve results
1. Explain in detail how each of the following was involved in the planning and development of
this strategic plan.
Community Services Block Grant Program
Fiscal Year 2013-14 Application for Funding
Planning Process Narrative
DHHS Excels -Goal 2
Expand understanding and use of information to enhance the
health and safety of North Carolinians
a. The Poor:
• The CSBG STARS Program will have Policy Advisory Council in all three counties
according to the following design:
• Five low- income participants either participants or persons in the community that can
represent low- income people because of theft involvement with them and their
understanding of their problems.
• Six representatives selected from the following agencies: Department of Social Services,
NC Cooperative Extension Program, Community College, Public Library, Legal Services,
Employment Security Commission and Job Link.etc.
• The STARS (Successfully Transitioning to Achieve Real Self- Sufficiency Policy Advisory
Council's) in each county will meet at least once per quarter in conjunction with the
agency's preparation of 0E0 Form 240 Report to review program performance to date and
to suggest adjustments in the program geared at achieving more effective services. They
also share pertinent information from their agency and/or area that could be beneficial to
the STARS participants as well as the program.
• Representatives from the low- income community complete need survey and distribute
surveys to residents in their own communities or in their workplace.
• Representatives from the low- income serve as a PAC representative to the Board of
Directors.
b. The Staff:
Staff members played a key role in the planning and developmental process of the
strategic plan A number of strategic planning sessions was held with the S.T.A.R.S. staff
to re- evaluate the strategies from the prior program year. This helped to determine ants n the
soundness of the plan and if it addressed the needs expressed by participants
Family Needs Assessment. Staff members interviewed participants to find out what their
needs were and to try to put a name to the root causes of their situation. Working with
staff, activities was planned for the next program year that would best meet the needs
indicated by the program participants and the respondents to the survey using the most
efficient method possible Staff members distributed, collected and quantified the survey
data during the strategic planning stage. The CSBG Director and other staff members
contacted other agencies and organizations in our areas to collect data. The CSBG
Director compiled the data to get a demographical profile of all three counties.
c. .The Board:
• The Board will meet bi- monthly to:
❖ Receive administration's assessment of project operation and process.
JLHCA, Inc
Planning Process Narrative (Continued)
••• On its own they will review the monthly computer generated printouts that are mailed to
• them prior to the meeting showing progress made toward the timely fulfillment of
Performance Measures.
••• Receive the report, advice and recommendations of the Board Planning and Evaluation
• Committee with respect to the enhancement, as the
Project Policy
respect o dviso
Councils
suggestions for program
• Participate in public relation activities designed to highlight the agency's accomplishments.
ROMA Goal 5
Agencies increase their capacity to achieve results
DHHS Excels -Goals 1 and 2
Manage resources that provide an elevated level of effective
and efficient delivery of services and programs to North
Carolinians; Expand understanding and use of information to
enhance the health and safet of North Carolinians
2. Describe your agency's method and criteria for identifying poverty causes and list the
identified causes. Also describe the methods criteria used to
the poverty causesriority and
selection of strategies to be implement ed that w
This is the second year of a three -year plan and services were prioritized based on
the results of
the
Family Needs Survey that was planning
process in October 2012. The respondents listed the following areas of needs: Affordable Housing -
Fd� gatio Empoyme and Transportation. Several plant closings or downsizings in our seance
areas have played a role in creating the adverse
t to help determine the participants'
facing.
STARS Counselors use a "Tell me About Yourself" questionnaire
needs and to provide guidance in making lifestyle changes. our program The the
participants' achieve self - sufficiency has pro ven to be the best prac
economic recession though many analysts predict people. Te poaary e ployment service
areas continues to have a devastating impact on low-income
agencies are having problems finding nobs who have a GED/ high sphooil diploma orrless.
which creates another problem for many participants
ROMA Goal 1, 2, 3 and 6
Low income People Become More Self-Sufficient The
conditions in which low income people live are improved; Low -
income people own a stake in their community; Low- income
people, especially vulnerable populations, achieve their potential
b stren.thenin famil and other su port s stems
3. Describe activities that your agency has undertaken or plans o advocate for andr own I iv low -
income individuals and families to achieve a greater sense
ress purpose
g to
The goal of the agency is to plan and execute programming
Johnst n, Lee Har nett CountiepsnWe
meet the needs of low-income individuals and
will seek funding to increase the reach and
advancement, affordable daycare issues, housing, employment opportunities, edu cational opportunities and/or
literacy, homeownership, early childhood education, etc. As other funding opp
partnerships present themselves, we will make v se deve opmentsdthat could retard otential to The
s that can have the empower the participants or help them avoid
Individual Development Account (IDA) Program is available to our clients who are ready to become
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 8 of 49
DHHS Excels- Goal 4
Provide services to individuals and families identified as being at
risk of compromised health and safety.
JLHCA, Inc
Planning Process Narrative (continued)
homeowners. The dilemma of sustaining high rent becomes a bigger problem for many low- income clients
when coupled with high utility bills. Involvement in the IDA Program help participants become more skillful
at the basics of saving money and to get into the practice of making their scheduled payments in a timely
manner. Credit and Pre - purchase Counseling are vital components of the IDA Program and enables
participants to meet the criteria for low interest rates and assistance from other funding streams. This also
affords them to get low payments and a chance to own a stake in their community. Financial Literacy
Training and Homeownership Education are mandatory for all IDA participants.
The STARS Counselors provide workshops on a wide -range of topics that are critical to the issues that our
participants are facing. Topics such as: Income Tax Preparation, Energy Conservation, Credit Counseling,
Financial Literacy, Home Ownership /Renters Insurance, Nutrition, Job - Readiness Skill Building, Renter's
Rights, Consumer Credit Education and other topics that will help participants become advocates for
themselves and their families.
Intense one -on -one casemanagement is fundamental in helping participants reach their goal of self -
sufficiency. Getting participants to own the problem play a significant role in finding the solution. Participants
working in conjunction with the counselors set both short and long range goals, and then prioritize them in
order to achieve quantifiable successes. Networking and collaborations with other human services
agencies, organizations, private sectors and faith -based programs are all vital elements of reaching and
affecting positive hCer entities, ourresourcces (manpower, financial, etc) are able uto possible.
a greater number of
together with oth ,
low- income people.
ROMA Goals 1, 2 4, 5 and 6
Low income People Become More Self- Sufficient; The
conditions in which low income people live are improved;
Agencies increase their capacity to achieve results;
Partnerships among supporters and providers of services to
low- income people are achieved; Low - income people,
especially vulnerable populations, achieve their potential by
strengthening family and support systems
DHHS Excels -Goals 1 and 2
Manage resources that provide an elevated level of effective
and efficient delivery of services and programs to North
Carolinians; Expand understanding and use of information to
enhance the health and safety of North Carolinians
4. Describe how your agency plans to make more effective use of, and to coordinate and form
partnerships with other organizations and programs including: State welfare reform efforts; public
and private resources; religious organizations, charitable groups, and community organizations.
JLHCA is a charter member of the Job Link Centers in both Johnston and Lee Counties and the agency
provides staffing at sites in all three counties one day a week. We will coordinate programs with other
programs in our areas in order to pool resources and serve more eligible persons. Collaborative efforts will
involve joint workshops conducted or through the sharing of information that would benefit our participants.
We hold seats on each other's boards or committees to ensure that representatives from the public, private
and poor sectors are aware of services.
The Executive Director is a member of the Human Services Council, Job Link Managing Partners Board for
Johnston County, Capital Area Workforce Development Board of Directors, Bank of Four Oaks Advisory
Board, BRAG Board member, Weatherization Policy Advisory Council, Johnston County Board of Elections,
Smithfield -Selma Chamber of Commerce Public Policy Committee, a lifetime member of the
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 9 of 49
JLHCA, Inc
Planning Process Narrative (continued)
North Carolina Community Action Association Board , South Eastern Association of Community Action
Agencies Board member, Johnston County Citizens' Association Assistant Secretary, Board member and
Tribute Committee, Johnston County Jury Commission, Neuse Charter School Board member, Living Well
Partnership of Johnston County /Healthy Carolinians Board member, Johnston County Area Transportation
System Advisory Board, the Johnston County Emergency Food and Shelter Board as well as serving as the
Chairman of the Lee County Emergency Food and Shelter Program, Southeastern Rural Assistance
Community Project, and Legal Services Advisory Council. United Way of the Greater Triangle Executive
Directors Council and United Triangle Resource Investment Cabinet and the Johnston County COC.
The CSBG Director is a lifetime member of the North Carolina Head Start Association and the North Carolina
Community Action Association, Johnston County Family Preservation Team, Human Services Council,
Johnston County Child Fatality Task Force, Johnston County Community Child Protection Team, 2nd Vice -
President of the North Carolina Community Action Association, Johnston County Human Services Council,
Princeton Area Ministerial Association, Public Policy Committee of the Smithfield -Selma Chamber of
Commerce, Living Well Partnership of Johnston County /Healthy Carolinians Task Force,
Johnston County
Citizen's Association Chairperson and Tribute to Excellence Committee Banquet (funds are awarded
annually for scholarships for six (6) local high school seniors) and the Johnston County COC..
Staff members in the agency work very closely with other local human service organizations to ensure that
the low- income families receive services. A coordination of services through information and referrals and
follow -up also play an important role in this undertaking. We partner with local community resources so that
we can increase the number of low- income people that can be served.
We partner with public and private resources using a variety of methods such as in the area of cross training.
As members and the founder of the Human Services Council, we meet monthly to discuss any concerns or
opportunities that may have become available since the last meeting. We also provide training for each
other's clients and staff to make sure that areas of needs /concerns are identified and addressed. The
agency is diligent in keeping private citizens informed about programs and other initiatives with goals that
help stamp out the causes of poverty. This is accomplished by issuing information though Year -in- Reviews,
news releases, announcements to churches and other community organizations and other community groups' functions or keep /them abreast of Staff
ervices dthataour
based, civic organ
agency offers.
Our agency is dedicated to helping to eliminate the core issues that threaten to destroy the low- income;
therefore it is crucial that we work together as a team. The private and public sectors in our service areas
are involved in almost every phase of this process. Individuals from both populations sit on our Tri -parte
Board of Directors, assisting in the planning process, serving on the Successfully Transitioning to Achieve
Real Self- Sufficiency (STARS) Policy Advisory Council in each county to help ensure that we are apprised
of any changes that could have a negative or a positive impact on our target population. We serve on each
other's boards and stay in contact to help guarantee a seamless delivery of services. They donate both
time and money to help us meet the needs of the participants that we serve. Representatives from these
two groups help distribute and collect CSBG client surveys each year to help gauge the needs of low
income people in our target area.
Other methods the agency use to involve the private and public sector in our efforts to eliminate the causal
factors of poverty are:
® The agency participate in Drug Action Meetings in Johnston and Lee Counties
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 10 of 49
JLHCA, Inc
Planning Process Narrative (continued)
o The Executive Director is a member of the Work Force Development Board. The CSBG staff works
very closely with local business and industry in an effort to gain employment for the clients. The
Counselors in all three counties provide their time and expertise to people four (4) hours weekly at
the JobLink centers
• Staff members serve on boards and committees that work with low- income residents and other
entities that can affect the lives of the poor in the target area.
® The agency works closely with the Area Ministries, Faith -based organizations, Churches and Food
Closets in all three counties which affords us an opportunity to enlighten laypersons about the
struggles faced by low- income residents in the community.
• The Executive Director serves on the Low - Income Initiative for the Bank of Four Oaks and on the
Board of Directors of the Southeast Rural Community Assistance Project.
® The Board of Directors of Johnston - Lee - Harnett Community Action, Inc. has a tri -parte
representation. The members represent the public, private and poor sector of the community.
® Partnerships have been developed with local banks in providing funding for housing counseling.
Housing counseling assist individuals /families who want to purchase a home and help others having
trouble meeting their mortgage obligations.
o The Executive Director and the CSBG Director serve on the Public Policy Committee of the
Smithfield -Selma Chamber of Commerce. Serving on committees in the chambers afford us the
opportunity to network and get the Community Action story and mission out to both the public and
private sector. We are Chamber members in the three - county service areas.
® The Executive Director, CSBG Director, STARS Senior Counselors and the Human Resources
Director in Johnston, Lee and Harnett County are (FDIC) Federal Deposit Insurance Corporation
Certified Money Smart Trainers.
® The STARS Senior Counselor in Johnston County serves on the New Choices Advisory Board with
the local Domestic Violence Shelter. The Lee County Senior Counselor serves on the Lee County
Community Child Protection Team and Child Fatality Task Force, The Senior Counselors attend the
Lee - Harnett Housing Collaborative in their respective counties. The Harnett County STARS Senior
Counselor attend the Job Link Partners meeting, the Harnett County Community Food Pantry, The
Hispanic Task Force, North Carolina Latino Foundation and the Belhaven Fire Dept.,
® Our agency participates in an annual "Charity Day" event that is sponsored by a national upscale
retail store and the proceeds of any tickets that we sell stay in our agency to help assist individuals
in crisis. Additionally any monies raised on that day due to coupon redemptions are divided between
our agency and other participating organizations for the same purpose.
® The agency provides data from our intake systems to assure our partners /lay people that the needs
presented by the participants are legitimate and to reduce the frequency of duplication and/or abuse
of services.
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 11 of 49
JLHCA, Inc
Planning Process Narrative (continued)
• The Head Start Director serves on the Partnership for Children of Johnston County Executive
Committee, Lee County Partnership for Children Early care and Education Committee, Harnett County
Partnership for Children Outreach Committee, Fatherhood Advisory Committee, NC Pre -K Committee
in Johnston, Lee and Harnett Counties, Safe Kids, North Carolina Head Start Association (Budget,
Conference and Executive Committee), Johnston County Ready Schools Committee, Johnston
Community College Early Childhood Advisory Committee. Other Head Start staff serves on the
Committee for Exceptional Children, Johnston and Harnett County Local Interagency Coordinating
Council, NC Head Start Cluster B, Special Olympics and the Consumer and Family Advocacy
Committee and the Coastal Girl Scouts Council.
• Our agency work with banks and other lending institutions such as Rural Economic Development and
North Carolina Housing Finance to assist with low- interest mortgage loans to help low- income
individuals buy a home In some instances, the applicant will not have to pay a down payment. We
provide reverse mortgage counseling when the banks and /or mortgage companies refer families to the
agency. Our agency provides pre - purchase, default, reverse mortgage and delinquent mortgage
counseling,
• Through the Presbytery of New Hope's Outreach Ministry and partnering with the local Presbyterian
Church, we received funds to provide rental deposits for low- income families. Our counselors inspect
these homes using the same criteria set forth by HUD Section VIII. A delegate from the local church
and a CSBG staff member makes a home visit to indoctrinate the family into the community each
time these funds are used to assist needy families with a rental deposit.
• Some of the local churches include the STARS Crisis fund in their annual budget, and /or
have special initiatives to assist us in meeting the needs of local low- income residents.
• Our agency is also a CHDO, which is designated as Community Housing Development Organization.
• The agency is a charter member of the Job Link Program in Johnston and Lee Counties. Counselors
in all three counties; man the JobLink centers in their perspective area one day a week.
• Area Ministries and local churches provide food and monetary support for our participants to help
complement our funds in order to provide quality services and allow us to serve more low- income
people. We received a grant for food from Food Lion that will help alleviate the plight of the hungry in
our three county service area.
• We participate in and help coordinate Resource Fairs, Health Fairs, workshops and other activities
with other partners that keep the public informed about resources/ services in the community.
• The agency partners with local churches and other organizations to perform repairs on the homes of low -
income people. Our agency provided the names and completed intakes on potential participants. By
collaborating with the local churches, more individuals living in substandard housing received housing
services that they could not ordinarily afford.
• As a member and founder of the Human Services Council, we meet monthly with individuals from the
community, public sector, private sector, charitable groups and other group representative who have an
interest in the welfare of the low- income. Discussions relevant to the needs and concerns or the
availability of new opportunities are shared with the partners who then share with their participants. We
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 12 of 49
JLHCA, Inc
Planning Process Narrative (continued)
provide training for each other's clientele and staff members to make sure that a broad variety of topics
that may affect low- income clients are addressed.
• The Counselors refer families to Head Start. Participants are referred to (HRD) Human Resources
Development classes and (ESL) English as a Second Language at Johnston Community College,
Central Carolina Community College and to other agencies offering classes. Budgeting and Computer
classes are taught by staff from the community college at both the community college and the agency
to enhance job- readiness skills of our participants.
services
5. Describe how your agency will establish linkages low- income individuals, to alvoid the
programs to assure the effective delivery of such services to
duplication of such services and to fill identified gaps in services, through the provision of
information, referrals, case management and follow -up consultations.
Staff composition in Johnston County consist of a STARS Senior Counselors /Supervisors and two (2)
STARS Counselors. Because of budget constraints in Lee County a STARS Counselor work in the
Harnett and Lee County offices. Harnett County has one (1) full time STARS Counselor and one (1)
shared Counselor while Lee County has a STARS Senior Counselor and a shared Counselor. The
CSBG Director monitors the total CSBG program (see organizational chart). When a participant enters
the STARS office, a counselor interviews the participant to determine their current circumstances. The
participant completes a 'Tell Me About Yourself" questionnaire so the counselor can determine the
next course of action and to get a sense of what the participant is doing to correct their situation. The
counselor completes an intake and that information is assessed to see if the participant is eligible for
enrollment into the STARS Program. The file is given to the Senior Counselor who will review it to
determine if meets the eligibility guidelines and to assign the participant to a STARS Counselor.
If the needs are for emergency food, a voucher is issued on -site and they are then referred to the
Department of Social Services for food stamps. If the need is for emergency shelter, etc. the counselor
will refer them to the appropriate resource in order to link needs with services. When needed the
counselor will facilitate the process through direct communication, coordination of services to help
reinforce the relationship between the participant and service provider.
When there's a crisis, an intake is completed by a counselor and if eligible, the client is referred to the
STARS Senior Counselor who reviews all applications for emergency assistance. The crisis is verified by
contacting the service providers who can authenticate the information given by the applicant. The senior
counselor then searches for community resources or generates a voucher (if funds are available) to
meet the need. The agency has received grants from the Presbyteria of New Hope to assist with rental
deposits for eligible participants. The Emergency Food and Shelter Program provided grants in Johnston
Lee and Harnett Counties to assist participants with past due utility bills and rental and /or mortgage
payments. United Way of the Greater Triangle provides funds to assist low- income people in crisis who
live in Johnston County, while the United Way of Hamett County help resolve emergency situations in
Harnett County. The United Way of Lee County targeted victims of the Tornado. Resources come from
churches in the three county areas. Partnering with other groups has been the focus of Johnston -Lee-
Harnett Community Action, Inc. to help build bridges and break down barriers being the cornerstone.
The goal of the agency is to provide a ladder of opportunity for needy individuals and /or families to pull
themselves up and out of the grasp of poverty.
The STARS Senior Counselor meets with the counselors on a weekly basis to discuss concems,
participant progress and any other issues that may affect the successful attainment of the goals set by
their self - sufficiency participants. During this meeting, potential candidates for case management are
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 13 of 49
JLHCA, Inc
Planning Process Narrative (continued)
discussed and the senior counselor then assigns a counselor to the client. Some participants were
enrolled into the STARS program after the resolution of a crisis and it had been determined that they
could benefit from case management intervention. Some participants come in seeking casemanagement
and others are referred from other organizations /Human Services agencies. The STARS Counselors'
meet with their casemanagement participants at least once a month to assess and re- examine their
goals. They also assist participants as they work toward realizing their dreams using strategies that can
help participants rise above the poverty level. Workshops are offered to participants on topics that can
help affect positive changes in their lives and that of their family. Some workshops offered are Job -
Readiness, Money Smart, Income Tax Preparation, Energy Conservation and Insurance (all types),
etc. majo Following goal of casemanagement is getting participants to take a more proactive approach in making
One mayor goo casemanagement
choices rather than reactive.
ROMA Goal 2, 4 and 6
Low income People Become More Self- Sufficient; Partnerships
among supporters and providers of services to low- income
people are achieved; Low- income people, especially vulnerable
populations, achieve their potential by strengthening family and
other support systems
DHHS Excels -Goals 1 and 3
Manage resources that provide an elevated level of effective
and efficient delivery of services and programs to North
Carolinians; Offer outreach and services to individuals and
families identified as being at risk of compromised health and
safety.
6. Provide a description of how your agency will support innovative community and neighborhood -
based initiatives related to the purposes of the Community Services Block Grant (fatherhood
initiatives and other initiatives with the goal of strengthening families and encouraging effective
parenting).
Participants enrolled in the STARS Program who have children enrolled in the Johnston - Lee - Harnett
Head Start Program may participate in a variety of initiatives that serve to enhance the self- sufficiency
experience. They are encouraged to take advantage of programs being offered by other community or
Human Services agencies, as they are made available.
Johnston - Lee - Harnett Head Start offers the I am moving I am learning Initiative which is a proactive
approach to addressing childhood obesity in Head Start children. The program teaches Head Start
children and their families a variety of methods on how to become more physically active and use these
four basic components: Moving With the Brain in Mind, Body language, Nutrition Building Blocks and
Resources for Family Meals to help them achieve and maintain a healthier lifestyle.
Head Start's Male Involvement Program (Men for Tots) is designed to enhance the lives of the primary
males in the children's lives as well as the entire family. The program targets initiatives that would
strengthen the emotional and financial well being of the family. Key elements that the program focuses on
are effective parenting, building leadership skills and entrepreneurship and other critical issues facing
males in today's society. Staff work with the men to foster self- sufficiency. The males do not have to be
the child's biological father; they can be stepfathers, grandfathers, uncles, and friends of the family or
other relatives. The only prerequisite for participation in this program is that they have never been
convicted of a felony (especially involving a child) and that they have a genuine interest in the welfare of
children. The workshops provided by this initiative are open to the public. When there are other programs
that offer parenting programs, we encourage our parents to participate fully in them in order to gain the
maximum benefit in the parenting experience.
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 14 of 49
JLHCA, Inc
Planning Process Narrative (continued)
The STARS Program coordinates supports and provides assistance in organizing Area Ministries and
other community groups to assist with food and other crisis needs. Creating partnerships with both
traditional and nontraditional partners are key elements in closing the gap between needs and services.
Whether it is a collaborative agreement that entails cross training for low- income people that more than
one agency is working with or serving on each other's boards, we strive to provide a seamless delivery of
services.
For participants of the STARS Program, strategies are designed that will identify barriers to achieving self -
sufficiency. Goal setting activities are then designed in such a manner that the problem they are
experiencing can be curtailed. The service plan may include several groups working together with the
clients to come up with a plan of action that can help move the family /individual above the poverty
guidelines. Participants are mandated to attend Financial Literacy (budgeting) classes designed to help
them create and maintain a budget. Incorporating this strategy into the program can assist them as they
work to attain the goal of self - sufficiency.
The Individual Development Accounts Program (IDA) is designed to help low- income people establish the
habit of saving in order to become a first time homebuyer. The program incorporates financial literacy
training, one -on -one counseling, training sessions with potential lenders and real estate agents to make
sure that participants are well versed in the area of home ownership. When the participants reach their
savings goal and have completed the Financial Literacy Training, they are then entitled to a two to one
match that will help toward the purchase of a home.
Children who are enrolled in the Head Start Program and have been diagnosed with asthma can also
participate in the Head Start Asthma Outreach Program. This program was designed to minimize the
number of asthmatic episodes that Head Start children were experiencing. A Respiratory Therapist from
Down East Respiratory Services was assigned to work with the children who have asthma three days a
week at the center that they attend. It is not mandatory and parent/guardians have the option to enroll
their children in the program. Doctors and the insurance carriers have to agree that the child can be
enrolled in the program. The respiratory therapist makes home visits to the children during the holidays
and is available to provide services year round. This ensures continuity of services and care and
treatment for the child and to answer questions and address concerns that the family may have. Since the
inception of the program about 30% of the 637 children who are enrolled in the program have benefitted asthma
through education, knowledge, has decreased of the disease
of absendtees due to Asthma eelat d illness.
Enrollment in the program
The CSBG Director is a National Certified Grant Specialist and continually looks for funding to support
programs that are beneficial to low- income people in Johnston, Lee and Harnett Counties
er u such
of New
Foundation Grants, Emergency Food and Shelter Program, United Way Support, yt
Hope and other as opportunities arise. We will continue to apply for funding to develop programs that will
help our participants rise above the poverty level.
The Head Start (BMI) Body Mass Index Program was initiated due to the high number of head start
children who were overweight. The initiative is a collaborative effort between Head Start, primary care
physicians, local Health Departments, Women, Infant and Children's (W. I. C) offices. During the bi-
annual height and weight checks, if a child's body mass index percentage indicates that a child's is high,
at risk, or underweight a computer generated graph is sent a copy of the information and then have to
take the child to a medical provider for follow -up. The nutrition coordinator then tracks the progress or
lack of progress and follows up with the parent/guardian. If the BMI percentage is high, the curriculum in
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 15 of 49
JLHCA, Inc
Planning Process Narrative (continued)
the classroom will be amended to help rectify the situation. Healthy snacks are encouraged and parents
receive educational information, such as monthly newsletters, etc. to help introduce a healthier lifestyle for
the entire family.
The Housing Urban Development Housing Counseling Program provides an array of services which
specifically target both homeowners and potential homeowners. Reverse Mortgage for senior citizens who
own their homes are afforded the opportunity to stay in the homes and receive funds to help meet
their needs. The Housing Counselor is one of a very few counselors who is nationally certified to
orchestrate reverse mortgages. The Counselor also offers Homeowners Training, Default and Pre -
Purchase Counseling. In conjunction with this Financial Literacy Training is conducted by the senior
STARS Counselors Certified Money Smart. The Executive Director and the CSBG Director are also
Certified Money Smart Trainers.
ROMA Goal 5 and 6
Agencies increase their capacity to achieve results; Low - income
people, especially vulnerable populations, achieve their potential
by strengthening family and other support systems
DHHS Excels -Goals 1 and 5
Manage resources that provide an elevated level of effective
and efficient delivery of services and programs to North
Carolinians; Provide services and protection to individuals and
families experiencing serious health and safety needs that are
not, at least temporarily, able to assist themselves.
7. Describe activities that your agency has undertaken or plans to undertake, on an emergency basis,
for the provision of such supplies and services, nutritious foods, and related services, as may be
necessary to counteract conditions of starvation and malnutrition among low- income individuals.
The agency participates in the Area Ministries and encourages churches to provide crisis assistance when
resources are available. We sought and received funding from Food Lion Foundation to provide food for
low- income people. Food Vouchers will be issued to eligible applicants in Johnston, Lee and Harnett
Counties. We will pursue additional funds from other sources to help meet the needs of low- income people
in crisis. Funding from the Presbyteria of New Hope through a grant request from the agency also assists
in this venture. United Way and the Emergency Food and Shelter Program (EFSP) assist the agency in
Johnston, Lee and Harnett Counties providing for emergency needs.
Food closets are organized within each area ministry and are supported by volunteers and private
donations e
Senior from or mails the Food Closet food
volunteers a conducted
chedule, so that each volunteer knows when they
Senior Counselor mai
are scheduled to work.
Some low- income people in crisis have benefited when some private donors have felt compelled to
contribute. Private donors can help the needy in this way without having to screen them to see whether
or not there is real crisis. Local churches in all three counties also provide funds to assist participants
who are experiencing a crisis. The program partners with churches, food banks and other organizations
whose primary mission is to distribute food to those in need. Some people receive food vouchers, bags
of groceries or hot nutritious meals from area soup kitchens that are referred from our agency. We
maintain a close relationship with these groups to make sure that no one goes hungry and to keep
abreast of any new services that may become available.
There is no set agency wide method used to operating the emergency food programs. Each food
distribution program dictates the process that it will use according to their policies and procedures and/or
mandates from the funding source. Intakes are completed on all of the clients who come into the agency
seeking any kind of assistance including food assistance. Completing these intakes is another method that
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 16 of 49
JLHCA, Inc
Planning Process Narrative (continued)
we use to track the activities of the participants to see how often they come into the agency seeking
services. The only restriction placed on the recipients of food vouchers is that they cannot receive a
voucher more than once per quarter. Since crisis counseling is an essential component of the crisis
program; it is prudent that we investigate to the fullest extent as to why the client would be coming on
such a regular basis.
The STARS staff in Johnston County issues food vouchers which are returned to our office after they
have been redeemed that have been distributed by the area ministries in order to track the number
receiving vouchers in order to try to minimize the possibility of duplications. When a person comes in
asking for a food voucher, staff will determine whether or not the person is eligible to receive food stamps,
if so a referraf'bags � sued, the number of people served and l ministries that tracks
the location of number of bags filled
In Harnett County some food resources require written referrals from our agency while others have their
own forms to be used expressly for clients we refer to their organization. These forms are given to clients
after an intake has been completed and they are ready to go to the resource.
In Lee County, two methods are used in helping people get emergency food. One program requires a
program designed food voucher and the other program require a telephone call from the counselors.
The Senior Counselor who also serves as the Crisis Counselor also keeps copies of the forms.
8. Describe how your agency will coordinate the provision of employment and training activities with
entities providing activities through statewide and local workforce investment systems under the
Workforce Investment Act of 1998.
The Executive Director serves on the Capital Area Workforce Development Board. Our agency is a Charter
Member of the Job Link Centers in both Johnston and Lee Counties: we also staff the Harnett County Job
Link Center. Currently we provide four (4) hours staffing time each week at the Job Link sites in all three
counties.
Referrals are made to agencies in our service area for employment and training programs. We also offer
Job- Readiness training to our casemanagement participants. We also work with Triangle South
Workforce Development in Lee and Harnett County.
Staff from our agency as well as from other Human Services agencies serves on each other's Boards and
Policy Advisory Councils to ensure that our counselors are well - informed on the availability of services that
are beneficial to our clients. We use referral forms to speed -up the delivery of service and to avoid
duplication of services.
The Executive Director and the CSBG Director serve on the Public Policy Committee of the Smithfield -Selma
Chamber of Commerce. This affords the agency an opportunity to be in on the planning stage of any
business prospects that may be coming to or leaving our area that could have a positive or potentially
negative impact on low- income people.
The sharing of information at our Board of Directors and Policy Advisory Council meetings plays a vital
role in coordinating, and establishing linkages between governmental and other social services programs
in the delivery of services to low- income individuals. As the Board of Directors is a Tri -parte board,
members include county commissioners, bankers, realtors, representatives from Department of social
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 17 of 49
JLHCA, Inc
Planning Process Narrative (continued)
services, faith based organizations, local health department, senior citizens councils, legal services,
teachers, employment security commission, head start policy council, partnerships for children, civic
clubs, etc., Programming concerning the availability, delivery and quality of services are always of the
utmost importance and at the forefront of discussions.
ROMA Goal 4 and 6
Partnerships among supporters and providers of services to
low- income people are achieved; Low - income people, especially
vulnerable populations, achieve their potential by strengthening
family and other support systems
DHHS Excels -Goal 5
Provide services and protection to individuals and families
experiencing serious health and safety needs who are not, at
least temporarily, able to assist themselves.
9. Describe how your agency will ensure coordination with the emergency energy crisis intervention
program under title XXVI (relating to low- income home energy assistance).
The Emergency Assistance at the Department of Social Services refers low- income people to our agency for
emergency assistance. These service requests include utility payment assistance and other crisis aid for
needy persons outside LIHEAP /CIP when they no longer have funds available. Social Services' Emergency
Assistance /Crisis Programs have emergency assistance programs that have fairly restrictive guidelines.
Their emergency assistance programs are structured to meet crisis needs within a 24 hour time frame and for
a certain household type; therefore their available funds are depleted very quickly and many households left
without services because they don't meet the guidelines. We coordinate our resources to try to ensure that
those individuals who are in crisis receive needed help, if when are available. By using this strategy, we can
assist more low- income people as they fight to keep the most basic of needs, ex. utility payments, rental
assistance, medicine, food, etc. The agency continues to seek private donations of cash, goods, and
volunteer services, that is then made available to low- income people in the area.
The agency operates a Weatherization Program and a HARRP (Heating Assistance Repair Replacement
Program) to assist families with their energy needs. One goal of this program is to create a safe, healthy
environment in which low income people live and to save on energy bills by maximizing their heating and
air appliances capabilities. They provide home and heating system repairs, air sealing using new method
to make the best use of energy conservation, rehabilitate substandard houses, replace heating systems
when needed and offering educational classes in small home repairs and energy conservation. Urgent
repairs are made when funds are The En Program.
ROMA is a member of the Weatherization
Policy Advisory Council for the t
ROMA Goals 4 and 5
Partnerships among supporters and providers of services to
low- income people are achieved; Agencies increase their
capacity to achieve results
DHHS Excels -Goals 1 and 2
Manage resources that provide an elevated level of effective
and efficient delivery of services and programs to North
Carolinians; Expand understanding and use of information to
enhance the health and safety of North Carolinians
10. Describe the needs of low- income youth and your agency's efforts to promote increased community
coordination and collaboration in meeting the needs of low- income youth.
Low - income youth in our service area are finding it progressively harder to find employment due to the
economy and the availability of jobs. The dropout rate has increased which has only exacerbated their
financial, social and emotional problems and lessened their chances of finding a good job. Low - income youth
are eit competing with adults uroh youth. There are education, experience and emotional
programs and /or activities that focus on low-income youth
were traditionally held by our
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 18 of 49
JLHCA, Inc
Planning Process Narrative (continued)
in our services areas. Because of the high incidences of substance feel that the pa youth the
emy l easor their
parents) and drug related crimes in our area, parents no longer
therefore the youth are not allowed to run and play in their
and other activities t es des gned to foster self-esteem
access to a legal source of income, recreational programs
and create a sense of purpose. Most of the youth- focused programs insheialrea are geared toward youth who
already have a juvenile record or who have medical problems to
Staff and some Board members serve on committees who Services, Community CollegesbPartnersh Partnerships Children,
21. We work closely with the Department of Social Sery � Neuse Charter School,
Johnston oun Health County Citizens' A sociation, N.C. Coastal Pines Girl Scouts,, Harnett Productions, Kiwanis Club of
Js County Citizens Association, Schools, First in Families
Lee Johnston County, YMCA, ustri KidSi terCoalition, nforming Sisters about Topics ton Aids Project, Johnston County Girls
sto County Industries,
and Boys Club, Base Realignment and Closure (BRAG), local churches and other groups that work with
youth identifying problems and seeking solutions. evelo r of
The Executive Director is a member of the Capital Area Work Dm nedphe fol owing design for programs
the Youth Council for Johnston and Wake Counties. They ha ve deter
to meet the needs of youth: opportunities;
• Provide preparation for post- secondary educational
® Provide linkages between academic and occupational learning;
• Provide preparation for employment experiences; and
• Provide effective connections to intermediary organizations that provide strong links to the job
market and employers.
ROMA Goals 1 and 5
Low - income People Become More Self- Sufficient; Agencies
increase their capacity to achieve results
DHHS Excels -Goal 1
Manage resources that and efficient delivery of services and programs to North effective
ffic
Carolinians.
lish a pool of
11. Describe activities that your agency has �undertake and peduce dependency on golans to undertake to funding.
unrestricted funds to further the agency's mission
a. Funds to support services for low- income persons
We seek funds from every sector of the population to support services for low- income people. Some
private citizens have felt compelled to donate funds to help low- income persons in needed emergency Deal
assistance. uth, Grants from the have been used to provide funds ds to meet the needs of low- income
churches, area ministries have
persons. These funds are used to prevent disconnect
to homelless persons and'other needs that lowts, prevent
purchase medications; provide housing assistance
income people are experiencing.
b. Funds to support the overall agency
and
Some activities our agency has undertaken build evellopment Prog afmnWe alsoebid'oa� jobs
renovating of homes through the agency's Economic er to guarantee
the
across the state that allow the agency to establish hpool l dependent on govemmentdfunds We seek out
agency can stay true to its mission without being Y
grants from private foundations as a way to secure unrestricted funds.
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 19 of 49
JLHCA, Inc
Planning Process Narrative (continued)
ROMA Goal 2, People and 6
DHHS Excels -Goals 1 and 3
Low income up Pop and Become providers rof sere c s to low-income and and effic efficient delivery of provide an elevated level of
and programs to North
among e l are achieved; and -i
people are achieved Low p tent al bysltreng strengthening family vulnerable
nd families Carolinians; identified outreach and services to individuals and being at risk of compromised health and
populations, achieve their potential Y safet
other su. .ort s stems
12. Describe your agency's method for informing he custodial parents in
of child support servicesa niladdit on,
participate in CSBG programming about describe your method for referring eligible parents to the child supp ort office[s].
All participants including custodial parents in single - parent families are apprised of any services they may
be eligible for and contact information during the intake process.
When eligible participants come in seeking they are given a referral
that can be fohany Successful
purpose at
Transitioning to Achieve Real Self- Sufficiency (STARS) Counselor
any organization /agency.
13. Does your agency calculate return on investment for your CSBG program? If so, please explain and give
the calculation.
Our agency does not currently calculate return on investment for the CSBG program.
Fiscal Year 2013 -14 Commune 20 of Services Block Grant Application
Planning Period:
Section I: Identification of the Problem (use additional sheets if necessary)
1. Give the Poverty Cause name, rank the poverty cause(s) and identify which one(s) the
agency will address.
Poverty Cause Name :Employment/Affordable Housing /Education /Financial Literacy
The poverty causes were ranked in the following order based on the results of the Family Needs
Survey which was conducted during the initial planning process in October and November of 2011:
1. Affordable Housing 2).Education 3) Financial Literacy 4). Employment. But the poverty causes
that the STARS Program will address during the 2013 -14 program year will be: Employment
Affordable Housing, Education and Financial Literacy.
The STARS Program will address the employment issue as its number one priority for the 2013 -14
program yea r to assist STARS participants in finding employment that will enable them to meet
their financial obligations such as paying their rent. When possible, participants who have a
marketable skill will be encouraged to consider entrepreneurship. Working in conjunction with the
Community Colleges will 11 placed on job Private
and Industries skills designed for Development
Centers, emphasis w p 1
successful creation of small business.
ii. Housing will now be ranked as the second priority the STARS Program will address. It was
surprising that Affordable Housing was ranked number one from the survey but upon closer
reflection, it became very clear why respondents chose this issue. If jobs are hard to find and the
average rental property list for over $400.00 a month, it was a very wise choice. Affordable housing
also comes with some very requirements have oftentimes
restrictive
barrier to securing affordable housing
a criminal check. These
Education will now be the third priority the program will address as it will best increase the
likelihood of obtaining a good job or creating a market for the skills they possess.
iv. Financial Literacy /Money Management is the fourth priority we will undertake during the
2013 -14 program year. The FDIC Money Smart module will be incorporated into the
participants' journey as they embark on the path to self- sufficiency. Creating and
maintaining a budget and paying their bills on time will help build their credit. This will help
minimize the need for low- income housing or any type of outside assistance. Purchasing a
home through the Individual Development Accounts Program (IDA) will be a great by-
product of building your credit through incorporating sound financial practices into their
daily lives.
Community Services Block Grant Program
Fiscal Year 2013-14 Application for Funding
Form 210
Agency Strategy for Eliminating Poverty
a- 1 1
JLHCA, Inc
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 21 of 49
JLHCA, Inc
Agency Strategy for Eliminating Poverty
(Continued)
2. Describe the poverty cause(s) in detail in the community with appropriate statistical data.
Explain why the problem exists. Identify the segment of the population and give the
number of people experiencing the problem. Explain how the persons are adversely
affected.
➢ Approximately 26,062 people of the 172,595 (NC Census Johnston Co. Quick Facts) in Johnston County lives
below the poverty guidelines. These figures are reflective of the total households.
➢ Approximately 8178 people of the 58,752 people (NC Census -Lee County Quick Facts)
the poverty guidelines. These figures are reflective of the total households.
➢ Approximately 19,677 people of the 119,256 people (NC Census - Harnett County Quick
live below the poverty guidelines. These figures are reflective of the total households
➢ The current percentages of people living below the poverty level are listed as follows: Lee- 16.8%, Harnett-
16.9% and Johnston- 15.2 %.
)). According to the N.0 State Data Center, the average number of people in a household per county is: Johnston
County- 2.70, Lee County- 2.61 and Harnett County- 2.67 which translates to a three - county average of 2.66.
The figures in the chart below reflect the number of TANF, Medicaid and Food Stamps recipients. The working
poor continue to make up a large percentage of families living below the poverty level. They also receive little if
any benefits on their jobs.
As of November 2012, these are the following numbers receiving assistance from the Department of Social
Services:
in Lee County live below
Facts) in Harnett County
Johnston Lee Harnett
Service: 9,843
Food Stamps (households): 13 590 _ 5237
Work First/TANF 279, 91 146
Medicaid:
25,920 11,665
a) Explain why the problem exists.
1) Employment:
Even though there are signs that the economy is in a recovery mode, there has not been a surge of new
hires and /or rehires jobs have not shown itself in Johnston, Lee or Harnett Counties. It wasn't
surprising that employment was one of the top priorities for persons completing the surveys. of the
survey. Jobs in our service area are still scarce for the clientele that we serve for a variety of reasons,
such as lack of education both academic and vocational. People with degrees are finding it hard to find a
job and even harder to find one with benefits. Competition is fierce and jobs are few or require specific
skill sets. Many of the participants only have a high school diploma or a GED, which makes their prospect
for employment bleak. Participants without a diploma are finding it very hard to find a job. Employers are
increasingly concerned with the skill level of both their current employees and of any potential employees.
Employers have to be cognizant of the type of skills necessary for their businesses to thrive in today's
workplace. According to the North Carolina Career Readiness Certificate Consortium, more than 80% of
all jobs were projected to require skills beyond those earned in high school. The CRC is an assessment -
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 22 of 49
JLHCA, Inc
AGENCY STRATEGY FOR ELIMINATING POVERTY — FORM 210
(Continuation Page)
based credential that gives employers and career seekers a uniform measure of key workplace shills. As a
result, both job seekers and incumbent workers are increasingly called upon to demonstrate a more
advanced set of of skills or at least the ability to develop those skills through on- the -job training. North
Carolina's Career Readiness Certification (CRC) is designed to meet the needs of both employers and job
seekers in this transitioning economy. For employers, the CRC offers a reliable means of determining
whether a potential employee has the necessary literacy, numeracy and problem solving skills to be "job
ready.. To countermand these barriers, the STARS program will place more emphasis on programming
which incorporate activities that will enhance job /skills development, coaching participants on job- readiness
endeavors which include the Career Readiness Certification. It is imperative that STARS participants are
equipped with this certificate because for job seekers, the CRC serves as a portable credential that can be
more meaningful to employers than a high school degree or a resume citing experience in a different job
setting. Unemployment figures reflect those persons still unemployed and drawing benefits, so the actual
figures are usually higher than reported. Some people don't have any reserve of time to draw down from.
The latest unemployment figures for 2012 are as follows: Johnston County- 7..7% , Lee County —11.2%
and Harnett County 10.0%
2). Affordable Housing
Affordable housing was listed as a top priority, it was not one of the issues that we addressed during the
first year of our three -year plan. Income based housing is very prohibitive due to the eligibility criteria
such as good credit, no criminal record and some even ask for character references. Even if the records'
check reveal a misdemeanor, if there is a judgment or a file reflecting an action by a past landlord, they are
deemed ineligible. Many potential renters have to pay a non - refundable deposit to complete an application and credit
report. Some private landlords can charge an exorbitant amount for rent even if the house is substandard. Affordable
Housing: is a premium with waiting lists up to 4 years and more. In Johnston County alone, the Housing
Assistance payment program has a waiting list that has climbed to 7 years. There are more and more layers
of restrictions than ever before on renters. Many Landlords are requiring excellent credit, criminal checks
and the potential renter has to pay a non - refundable deposit fee to fill out an application and for the credit
report. As the renters' market increases, the chances of our clients finding affordable housing decreases.
Becoming a homeowner is a dream deferred .The sense of pride and achievement that comes with
homeownership continues to elude them as they struggle just to pay their rent.
Many low- income families have abandoned the hope of homeownership when the average cost for mid -size
homes according to the local homebuyers' association range from $187,000 to $217,890. Johnston County
is listed as one of the fastest growing counties in the state which is good for the sector of the population but
is causing serious problems for the low- income citizens. Couple that with high utility bills and high tax rates
and the burden on the poor gets heavier. The cost of living has escalated in Johnston, Lee and Harnett
County with little or no relief in sight. This rise can be attributed to the large influx of people moving into our
counties from the triangle area. Some landlords have taken advantage of the situation by increasing the cost
of rental properties. The average cost of housing has risen so high that our clients cannot find safe,
affordable housing. As Wake, Durham and Orange Counties experience a housing explosion, they are
migrating to our target counties. More and more clients are finding themselves and their families living in
expensive but substandard housing that eventually lead to evictions and an even worse credit score.
Another group of people we're encountering are those who because of the economy have lost their homes
or are being threatened with foreclosures. This group of "new poor" are now finding themselves in the
strange predicament ... having to seek emergency assistance. Therefore, the poverty causes that the
STARS Program will address will increase the possibility of participants purchasing a home through the
Individual Development Accounts (IDA) Program. Participation in this program includes the completion of
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 23 of 49
JLHCA, Inc
AGENCY STRATEGY FOR ELIMINATING POVERTY — FORM 210
(Continuation Page)
twenty -one (21) of the FDIC Money a r'ge h() b u'� Credit
Counseling and Repair are also an nt g al part othis p am With the cred tepa at onthered t scores
will rise making the participant more attractive to the landlord or mortgage lenders.
3). Education:
As the economic forecast bounces from one end of the spectrum to the other and jobs are becoming even
more competitive; our participants have to go to school in order to level the playing field. In today's current
job market, it is becoming increasingly more difficult for even individuals with a Bachelors' Degree to find a
job. It is even more difficult for some of the low- income people coming into the agency, as many don't even
have a high school diploma. This is borne out by the numbers of individuals coming into the agency who are
classified as illiterate. Adult Literacy is defined as individuals over the age of twenty -five (25) who do not
have a high school diploma and/or a GED. The following percentages reflect the individuals who do not
have high school diplomas or a GED: Harnett- 16%, Johnston- 17.7% and Lee County- 23.7 %. Many low -
income individuals are not returning to school because they cannot afford to take the time off from work,
they don't have adequate childcare, Cd in school. Beccause the job transportation
arket hastlhanged,the demand for the
more
knowledge required to succeed
or skilled -based education has increased.
4). Financial Literacy
The number of people coming to the agency seeking financial assistance is increasing even as funds are
decreasing. During the 2011 -12 program year over 3774 low- income persons came to the CSBG Family
Services offices in the three service areas seeking emergency assistance. One programmatic criteria
that has been incorporated into the program is a mandate that requires any participant approved for
assistance must attend at least 3 financial literacy workshops Of the persons attending the sessions,
over 75% had little or no idea how to manage their money. During the budgeting section of the intake
process, it was very evident by some of the bills listed that managing money, creating or following a
budget had not played a role in their purchases. Furthermore the mismanagement of a bank account or
the lack of one had helped create the crisis situation.
b) Identify the segment of the population experiencing the problem.
The segment of the population that is experiencing the problems outlined above includes low- income unemployed
and uneducated persons,. We have seen an increasing number of people who were not low- income until the
economic recession created a negative impact on their finances mainly due to the loss of employment.
C) Quantify the number of persons experiencing the problem.
Currently these percentage reflect the number of people living below the poverty level in Johnston, Lee and
Harnett County: Lee- 16.8%, Harnett- 16.9% and Johnston- 15.2 %.
d). Clarify how the persons are adversely affected.
Low - income persons in Johnston, Lee and Harnett Counties are negatively affected because most of
them don't have the money or the resources to meet their most basic needs. With unemployment
benefits as the main source of income, trying to maintain a household, put food on the table and keep
utility services active is almost impossible. Many low- income persons seeking services are living on SSI
benefits for their child (ren) or child support from absentee dads or moms. Foreclosures are on the rise
as of well c the of the pr of Reverse
It has ffected all age groups as the Reverse Mortgage 'Prog am requires
of the scope of the problem.
a person must be 62 years of age or older
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 24 of 49
AGENCY STRATEGY FOR ELIMINATING POVERTY — FORM 210
(Continuation Page)
Section II: Resource Analysis (use additional sheets if necessary)
3. Resources Available:
JLHCA, Inc
a. Agency Resources:
ohnston- Lee - Harnett Communi Action's current •rosrams im•lemented to enhance this • rant:
••• Head Start program serves 3 and 4 -year old children and their families- $4,250,149
••• Early Head Start (prenatal to 3 years of age - $1,238,856
• Weatherization- $64,355
••• Weatherization ARRA $5,972,656
••• HEAP Housing Repair/Replacement working • Six (6) food closet s ope at d bY local a ea m n stries Program-
re to ely with JLHCA to
provide emergency food and volunteers operate all facilities.
• North Carolina Pre -K- $220,201
❖ Presbytery of New Hope provides funds for rental deposits. $2000
• Emergency Food and Shelter Programs — (2 counties) $9500
• Head Start Community Food & Nutrition- $473,564
❖ LIHEAP Weatherization- $285161
+ USDA Food Programs- $473,959
❖ ESG Housing Grant $90,692
❖ United Way (3- counties)- $56,972
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 25 of
AGENCY STRATEGY FOR ELIMINATING POVERTY — FORM 210
(Continuation Page)
b. Community Resources :Per households:
Johnston County
13950
$3,500,000
25,920
Average per Month
Food Stamps
Cost per month
Medicaid
Cost per nth
Work First
Cost per Month
Emergency Assistance Funds $168,881,000,
$42,501
$13000,000
279
$66000
General Assistance
LIHEAP
Wake Electric
Progress Energy /Energy
CIP
Number of Regulated daycares
Cost per month
$302,800.
$2685.
-0
$1,328,119
74
$596,000
Lee County
5237
do not have the figures
11665
no county share
91
$18,377
$2000
N/A
$97,920
NIA
$8,338
$417,454
68
$187,973
JLHCA, Inc
Harnett County
9843
$2,755,142
24,116
$10,104,504
146
40.230
$4,998
$25,000
$229,814
NIA
$6,248
$9,023,609
234
$350,815
Social Security Payments: Johnston $34,831,000; Harnett- $22104, 000; Lee County: $16,912,000.
4. HUD: Section VIII Housing: 610 units in Johnston County; 464
and Harnett County and
County-143
277 in Harnett County
County-447,
Public Housing: Johnston County- 561 units, Lee
Harbor in Johnston County is a battered women's shelter that has 16 beds available for women and
children at an annual budget of $600,000.
❖ Haven of Lee County has a total of 29 beds for battered women, 109 for children with an annual budget
of $390,797
❖ Safe Harnett County is a battered women's shelter that has 13 beds with an annual budget of $305.306
❖ Employment Security Commission's annual report 75 4, 033 unemployment expend 589 itures reported the
following figures: Johnston - $38,443,229, Lee- $
❖ Rural Housing Development Project Units- Loans were broken down in the three - county target area in
this manner:
2012 fi . urea su
Johnston County
502 Loans Low: (4) $485,888
502 Loans Very Low: (6) $7,285,300
Loans: (3) $19,499
504 Loan & Grant: (2) $ 14,999
Guaranteed:
ied b Rural Develo +meet:
Lee County
502 Loans -Low: (4) $427,215
502 Loans Very Iow:(5)$478,045
504 Loans:0
504 Loans & Grant:0
502 Guaranteed: 64
Harnett County
502 Loans -Low: (1) $17,000
504 Loans: Very Low (2) $70,933
504 Loans01) $7000
504 Loan & Grant: (1) $14,999
502 Guaranteed;
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 26 of 49
JLHCA, Inc
AGENCY STRATEGY FOR ELIMINATING POVERTY — FORM 210
(Continuation Page)
4. Resources Needed:$6,640,000
c. Agency Resources:
Some of the resources listed below are needed, but we are unable to place a monetary value on them. Some
of these services are not available or accessible to our participants at the present, but could be obtained by
networking with existing resources and by obtaining additional funding.
(a) Job development/apprenticeships assistance, career planning program- $350,000.
(b) Additional support staff for Head Start childcare positions - $225,000.
(c) County -wide before and after school programs -- $155,000
(d) Homeownership assistance programs- $175,000.
(e) Build /operate Homeless Shelters for women & children, families and men- $2,000,000:
(f) Funding for standard weatherization- $500,000.
(g) Creation of a microenterprise - $650,000
(h) Additional resources to meet the needs of the homeless /w disabilities - $1,500,000.
(I) One -stop agency wide intake system $250,000
(j ) Affordable housing Counseling assistance - $750,000.
(k) Provide linkages between participants and affordable, reliable transportation.
(I) Five (5) Bus monitors for Head Start- $85,000
c. Community Resources:
(a) More Job Training opportunities.
(b. Services for ex- offenders.
(c. County wide affordable transportation
(d. Shelters for women, families and single men
(e. More affordable housing.
(f) Lower cost and accessibility of medical care.
(g. Substance abuse prevention /intervention for our families.
(h. Homeless intervention programs
Section III: Goal and Strategy
1. Long -Range Goal: To move 36 low- income households above the poverty guidelines by June 30, 2015
Strategies for Achieving Long -Range Goal:
• Develop and provide supportive services to low- income people that break down barriers to self -
sufficiency.
❖ Locate and network with employers, community colleges and other resources that can assist the
agency in its quest to help implement self- improvement behavior.
• Secure additional funding streams and collaborate with community resources in order to assist
participants /families experiencing a crisis in order to stabilize the situation.
•S Collaborate with Work Force Development Boards to work through employment issues and help
participants develop and build job- readiness skills that will increase their marketability to potential
and/or current employers. Cultivate partnerships in the public and private sector that will help
secure job training and placement opportunities for STARS participants.
❖ Provide intensive educational guidance to help persons enrolled in the Self- Sufficiency Program,
identify and plan strategies to attain a diploma, degree or certification.
❖ Enroll participants in the FDIC Money Smart Curriculum to help them become financially literate. to
encourage them to open a bank account, create and maintain a budget .
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 27 of 49
1. Project Name:
2. Poverty Cause Name:
3. Long -Range Goal:
- 4. Selected Strategy:
JLHCA, Inc
Community Services Block Grant Program
Fiscal Year 2013 -14 Application for Funding
One -Year Work Program
Form 212
Section I. Project Identification
STARS (Successfully Transitioning to Achieve Real Self- Sufficiency Program
Employment/Education /Money Management/Affordable Housing
To move 36 low- income households above the poverty guidelines by June 30, 2015
Develop and provide supportive services to low- income people that break down
barriers to self - sufficiency. Locate and network with employers, community
colleges and other resources that can assist the agency in its quest to help
implement self - improvement behavior. Utilize Work Force Development Boards
to work through employment issues. Secure additional funding streams and
collaborate with community resources in order to assist participants /families
when in crisis in order to stabilize the situation.
5. Project Period:
6. CSBG Funds Requested for this Project:
July 1, 2013 I To
7. Total Number Expected to Be Served:
June 30, 2014 1 Plan Year I 2
$592,668
75
71
a. Expected Number of New Clients
b. Expected Number of Carryover Clients
8. Number expected to be moved above Federal Poverty Guidelines this year (Self - Sufficiency
04
Projects):
9. Percent of Long -Range Goal Expected to be Met this Year (For projects other than Self-
Sufficiency):
Activities
Section II: One -Year CSBG Program Objective and Activities
Position Title(s)
Objective:
Provide comprehensive services designed to remove
them from poverty to 65 low- income households by
June 30, 2013.
Activities:
1. Monitor and direct CSBG Program in all three
counties.
2. Supervise Senior STARS Counselors /Supervisors
3. Find additional funding streams to augment services
provided by the CSBG STARS Program
CSBG Director
STARS Senior
Counselors (SSCS)
S,T.A.R.S. Counselors
(SC)
CSBG Director
CSBG Director
CSBG Director
of
12
Implementation Schedule
First
Quarter
25
09/13
09/133
09/13
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 28 of 49
Second
Quarter
50
(25)
12/13
12/13
12/13
Third
Quarter
65
(15)
03/14
03/14
03/14
3
Fourth
Quarter
75
(10)
06/14
06/14
06/14
Community Services Block Grant Program
Fiscal Year 2013-14 Application for Funding
One -Year Work Program
Form 212 (continued)
Section II: One -Year CSBG Program Objective and Activities
(continued]
JLHCA, Inc
4. Identify and enroll self - sufficiency participants into
Program.
5 Provide supervisory oversight for STARS Self -
Sufficiency staff.
STARS Senior
Counselors /Supervisors
6.Conduct outreach and recruitment s
me a, referrals, flye s, brochues and advertisement d ement tools.
7.Make home visits to stay abreast of participants
accomplishments and provide continuous follow -up
and support
8. Provide budget counseling and develop Tong -range plans
with the family.
Su ortive and Transition Services
➢ Counseling
➢ FDIC Money Smart Curriculum
➢ Information and Referrals
➢ Work clothes and tools
➢ Transportation
➢ Educational su s .lies, books, tuition, etc.
9. Work with participants as needed to obtain affordable
housing
10. Establish and develop comprehensive services that
involve the total family to achieve self- sufficiency
➢ Orientation
➢ Develop plans
➢ Assessmentireassessment
➢ Facilitate problem - solving sessions
➢
Em lo mentCounselin'
11. Encourage participants to establish and maintain savings
account.
12. Maintain updated records of all activities and
Accomplishments.
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 29 of 49
Community Services Block Grant Program
Fiscal Year 2012.13 Application for Funding
One -Year Work Program
Form 212 (continued)
Section II: One -Year CSBG Program Objective and Activities
(continued)
Activities
Position Title(s)
13. Stabilization Services
➢ Contact partners in the event emergency
assistance is needed
➢ Conduct mandatory crisis prevention/budgeting
workshops
➢ Advocate with service providers on participants
behalf to avoid evictions, disconnects, etc.
Crisis interventions.
14. Provide staffing at JobLink Centers in each county.
14. Administer EFSP, United Way and other funds in the
agency's service areas.
16. Conduct needs assessment to identify and prioritize the
needs expressed by low- income people in our service area.
17. Operations & Accountability
➢ Report on outcome measures
➢ Provide staff development & training
➢ Monitor AR4CA reports
➢ Complete annual CAIR
➢ Complete and submit end of the year report to
OEO
➢ Submit Profile report to OEO in the 286 report
➢ Provide report to the agency's Board of Directors
on a bi- monthly basis
➢ Provide report to Family Services Policy Advisory
Council on a quarterly basis
SSCS
STARS Counselors
SC
CSBG Director, SSCS
SSCS, SC
CSBG Director
First
Quarter
25
09/13
09/13
09/13
09/13
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 30 of 49
JLHCA, Inc
Implementation Schedule
Second
Quarter
50
(25)
12113
12/13
12/13
12/13
Third
Quarter
65
(15)
03/14
03/14
03/13
03/14
Fourth
Quarter
75
(10)
06/14
06/14
06/14
06/14
JLHCA, Inc
Community Services Block Grant Program
Fiscal Year 2013-14 Application for Funding
One -Year Work Program
Form 212 (continued)
10. Use the tables belowuoed enter
the agency's CSBG contract.
All results (targets). The outcome
measures will be included agency's
All CSBG grantees operating self - sufficiency projects are required to complete Table 1. All CSBG
grantees operating non self - sufficiency projects are required to enter applicable outcomes in the
Table 2. If your agenctmore self-sufficiency
es project, please add tables as
needed. There should be one tab e of outcome measur per project.
- Project Name: STARS
Table 1
Outcome Measures for Self- Sufficiency Projects
Expected to Achieve the
Outcome in Reporting Period
Measures (Target)
Outcome
Number of persons served
The number of low- income families rising above the poverty level
The average change in annual income per participant family
(in whole #'s)
The number of participants obtaining employment
75
12
$8,750
The number of participants obtaining jobs with medical benefits
The participant average wage rate
- The number of participants completing education /training programs
The number of participants securing standard housing
The number of participants provided emergency assistance
Project Name:
13
4
$8.30
11
12
55
Table 2
Outcome Measures for Non Self - Sufficiency Projects
expected to Achieve the
Outcome in Reporting Period
e Measures (Target)
Outcome
of persons served
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 31 of 49
a)
co
0
a)
0
0
-0
E
a)
0
U
a)
E c Q a)
Era cp _ca
co c cz
06.• 14. O
- L, o —C
c 0 E_ a.=
0 O 0) -o N
▪ o ° c CO
0 0 n- c 2 CO
Q•
o • � o -0 CI)
m o_ o ▪ CZ g
N Q� N a) chi)
U - d N 3...2.. ,
N
• � C2.
4
,izi O
c E
E O I
a)
o
;L a)
E �
o
rcs_ O
a) a)
o
O
o>„
c 0
E a)
E co
O
0.01
Lo -0
0
0
U
m
a
•0
a)
0)
co
d
0
E
0)
LL
0
0)
0
z
0
c—
Ta
ci
d -
a
e
o =
c-
Q 'E
0
_
E
E 1--
o >, >,
N-
L 0)
0) 0
d N
J
C C/)
0 w
N ,Q
C
L
EE
Gi y
Z co
0 0
C as
c) o
o`_
Community Services Block Grant Program
Fiscal Year 2013 -14 Application for Funding
Monitoring, Assessment and Evaluation Plan
1. Describe the role and responsibilities of the following in the assessment and evaluation of
agency programs.
a. Board of Directors:
The Board will meet hi-monthly to:
•S Receive administration's assessment of project operation and process.
• On its own they will review the monthly computer generated printouts showing progress
made toward the timely fulfillment of Performance Measures.
• Receive the advice and recommendations of the Board Planning and Evaluation
Committee with respect to the disposition of the Project Policy Advisory Councils
suggestions for program refinement, as well as with respect to their own suggestions.
Participate in public relation activities designed to highlight the agency's
accomplishments.
b. Low - Income Community:
•3 The CSBG STARS Program will have Policy Advisory Council in all three counties
according to the following design:
❖ Five low- income participants either participants or persons in the community that can
represent low- income people because of their involvement with them and their
understanding of their problems.
f Social Services.
❖ Six representatives selected from meCommugity College,DLegaltServi�es, Employment
❖ NC Cooperative Extension Program,
Security Commission and Job Link..
❖ The Successfully Transitioning to at feast once per quarter ncconjun con with the
Council's in each county will meet
to date
agency's preparation of OEO Form 240 review
ach pe�g g more effe t ve services.
and to suggest adjustments in the
program geared at
They also share pertinent information from well asrtag agency and/or area that could be
beneficial to the STARS participants
❖ Representatives from the low- income community complete need survey and distribute
surveys to residents in their own communities or in their workplace.
❖ Representatives from the low- income serve as a PAC representative to the Board of
Directors.
c. Program Participants:
• STARS participants complete need /interest surveys.
❖ Work with their counselors to achieve self - sufficiency by following through on short and
long -range plans.
them
• Participants and family members when relevant ir indsvidual chops from a
❖ STARS Counselors advise participants to approach their
proactive standpoint rather a reactive stance.
❖ Identify and develop strategies to achieve realistic goals designed to help lift themselves
and the family out of poverty.
Agency Name
Monitoring, Assessment and Evaluation Plan
(Continuation Page)
d. Others:
❖ Staff will assess the needs of low- income person during the initial intake, home visits,
subsequent
up office visits and
aind at he'endlog the year to determine progress made..
sign up for casemanage
❖ Staff evaluate the program by tracking the participants' progress toward reaching their
goals, participation in group learning sessions and on job retention abilities, rate their
income increases and whether or not they have risen above the poverty level. Staff
attends and provides technical support at the PAC meetings. Staff acts as an advocate for
the participant while working with them to help them become knowledgeable enough to
advocate for themselves.
• Representatives from other human service agencies serve on the Board, The Policy
Advisory Councils in each county and network with the agency to foster a seamless
delivery of services.
❖ Members from the faith -based community work with the agency to assist in resolving crisis
situations. They rely on the staffs relationship with community partners and their ability to
both assess and authenticate the situation. The program's intake
ayssystem s u se dth to either
substantiate and/or negate information received by the applicant
possibility of services being duplicated. Representatives from this group also serve on
Policy Advisory Councils
2. Describe how administrative policies and procedures are monitored by the Board of
Directors.
The Board of Director monitors administrative policies and procedures through a review of
financial records and reports, affirmative action goals, personnel action, etc. The
Executive ar or takes act as
are procedures are not violated and
recommend needed policy changes to the Board of
Directors for approval.
• The Board examine, analyze, evaluate and discuses policies in effect during the program
year. The Board reviews the annual audit with the agency's auditor to make sure that the
agency is fiscally sound. The Board reviews program reports at each bi- monthly meeting.
The Board's committee structure allows for all aspects of the agency's programs to be
reviewed on a monthly or bi- monthly basis with committees reporting to the full board.
❖ The Board conduct an annual evaluation of the Executive Director's performance in order
to determine if the agency's goals and objectives are being met.
3. Describe how the Board acts on monitoring, assessment and evaluation te the aportseport, the
+ The Policy Advisory Council will meet each quarter to review, app
crisis report, and the non - quantifiable, suggest if relevant program adjustments and share
relevant information from their individual program that may be beneficial to low- income
people.
❖ Members of the Board of Directors' Planning and Evaluation Committee meet each
Quarter with the Policy Advisory Councils to review program progress and make
recommendations if warranted o the full board on any proposed programmatic changes.
Monitoring, Assessment and Evaluation Plan
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 34 of 49
Agency Name
(Continuation Page)
❖ Each proposed project in last year's plan contained performance measures against which
progress in the program was measured on a quarterly basis. All goals were accomplished
100 %. For the program year ending June 30, 2012, we planned to provide comprehensive
casemanagement for 65 CSBG families and we actually provided comprehensive
casemanagement to 73 families. This fiscal year's project evaluation will begin July 01, 2013
and end June 30, 2014.
4. Describe the Board's procedure for conducting the agency self - evaluation.
❖ Board members participate on a team composed of staff, participants and community
representatives to review records, interview staff and participants to ascertain whether the
agency is in compliance with the rules and regulations that govern the agency.
Board members complete a survey, distribute and collect surveys in their respective
communities in order toera e the agency's
responses
to determine the type of services
low- income persons need
5. Summarize the results of the Board's recent
algency'stnextDt Strategy for Eliminating
information has been or will be used to develop
Poverty. Indicate when the next evaluation will begin and be completed.
❖ The Board of Directors met on October 19, .2012 for an orientation /training retreat. During the
board training member revisited the original benchmarks from a prior Strategic Planning
Session. They assessed their strengths pbe� ouldnundertake for e the coming the
session as . s the
elf-
duties and roles that each me
evaluation will be conducted in October 2013.
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 35 of 49
Johnston- Lee - Harnett Community Action, Inc.
Community Services Block Grant Program
Fiscal Year 2013-14 Application for Funding
Administrative Support Worksheet
Form 212A NIA
1. Administrative Support requested for (Name of Grant):
2. Total amount of Administrative Support requested: $
3. Brief description of grant including the name of the funding source:
otal Grant Amount: I
. Give the reason for requesting Administrative Support from CSBG and describe how the funds will
be used: (Attach supporting documentation in the Appendices)
4
T
$
How will the agency track the CSBG funds used for Administrative Support?
7. Basis for determining amount of Administrative Support needed.
(Please select either Indirect Costs or Cost Allocation, not both.)
Indirect Costs
Indirect Cost Base
Indirect Cost Rate %:
Indirect cost base amount for this grant:
Percent indirect allowed by funding source for this
grant:
Dollar amount indirect allowed by funding source for
this grant:
- Cost Allocation
Percent of administrative costs allowed by funding
source for this grant %:
Dollar amount of administrative costs allowed by
funding source for this grant:
8. Actual numerical calculation used to
determine Administrative Support needed:
9. Administrative Support to be applied:
(choose one)
Monthly
Quarterly
Annually
%
$
%
$
$
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 36 of 49
Johnston- Lee - Harnett Community Action, Inc.
OEO Form 225N -The Budget Narrative
umma
Section 111
Indirect Cost Rate Information: Johnston - Lee - Harnett Community Action, Inc (JLHCA) applied for a new indirect
cost rate December 21, 2012. We are awaiting final rate approval.
Staff Names and Positions: Tina Ray -CSBG Director (100% CSBG); Nicole Jones -Jo. Co. Senior STARS Counselor,
Kelly Cameron- HC Senior STARS Counselor; Linda Ware -LC Senior STARS Counselor;
Gladys House- JC STARS Counselor, Tanisha Rouse -JC STARS Counselor; Janie Mullin -HC
STARS Counselor; Tameika Prince -H C STARS Counselor
Fringe Benefits:
Communications:
JLHCA fringe increased due to an increase in health care costs.
All calculations are provided in OEO 225.
Equipment:
N/A
section
Section 1Uc Budget .. uppo. a a
Space Costs: Space cost increased because we moved to a new facility and the cost of services
has increased..
All calculations are provided in OEO 225.
Travel:
Supplies /Materials:
All calculations are provided in OEO 225.
Sub - contractor
[DBA if applicable]
Address /Phone
Section
udget Su po rt Data Contractual
Community Action Opp
11Primary Contact
Ben Watts
25 Gaston St, Asheville, N. C.
Service Description
Data Entry Software
Payment Arrangement
$2000.00
Contract Duration
1 year
Sub - contractor
[DBA if applicable]
Address /Phone
CMA Technologies
Primary Contact
P. 0. Box 5275, Winston Salem, N. C. 27113
Service Description
Payment Arrangement
Data Entry Software for Client Vouchers
Contract Duration 11 year
$3,500
ection
a;
Client Services: All calculations are provided in the OEO Form 225
Other: Other cost decreased to cover expenses in other line items.
Fiscal Year 2013 -14 Community Services Block Grant Application
Page 37 of 49
-4
0
r
saueIeS : aseg
%8'94 :01a2,1 panoJddV
(1
CO
O
J
s ;so3;oaJlpul
b9
O
s ;so3;oa.ga le;ol
to
Cn
W
N
J
01
0
5
0
cEA
0)
J
CO
CO
saopues;uell0
EA
03
W
0)
01
0
0
rt
0
fn
01
O
O
sleplew/sallddnS
69
-(33
0)
01
0
0
O
0
CD
0
O
N
rt
fA
CO
0
0
O
uol ;eolunwwo0
(0
0)
J
m
.0
3
co
rt
O
s ;l;auee e6u!J3
t-a
0
sa6eM'g saueleS
W
01
0)
0
(0
co
0
03
c-
0
0
-4
G)
0
73
rn
m
0
0
Z
W
c
0
c
D
fA
O
O
EA
O
EA
O
69
0
fA
O
EA
0
fA
O
iA
O
69 EA
Vi bi {A 69 - W
01 69 01 67 ( 1 - rfl cA _A 69 0 01
CO 01 N 0 co 01 O) 0 W W
0) -CO 01 (J0 OW) 0 00) A O 0) «3 0) A
0)
CO ,J -.N. (0 01 0 J 0 0 J O A CO
fA
61 H> «3 {A — W
(0 .W 01 {'A «i 1 0 01
03 N fA 0 0 W -> Oo 6)
N (0 N N W s ''Cr)
0 - U1 co 0) fA 0) -P 0 0) ▪ fA 0) 4
W J — co 01 O J O O J O 4s, O
0
w
3
3
CD
S1V101 INV1:I0021d
S1V101 A1Nl00
0
Cn
03
G)
I 0
Z
t �
cn
0
cn
a)
v
3
-o
0
v
3
cn
v
O
(D
i-
Q
M
03
3 G)
fl) o
3
Z o
co
m 3
o
C
O
N
o
O
O
0 d
O
7)
co
Q
cy
O
7
(D
N_
D)
(D
(n
a o
O
�C
0
0
R.
N
S
(D
0
m
0
-n
O
3
N_
N
D
(eweN weiEoad pesul)
O
1NIlOWV IZV81N00 020'1V101
4A
CO
CO
0
03
C)
W
A2IVWWf1S 1OV LLNOO 'II NO11O3S
SSOO ;oaala le ;ol
s;soo ;oaalpul Ie1ol
(ijuQ OSS0) poddnS •ulwpV
;unowV ;ow ;uo0 le ;ol
.0
CD
CD
Z
D)
3
ID
Johnston - Lee - Harnett Communi
0
31
31
0
:popod;oea ;uo0
17402 `OE aunt - E40Z `4 AIM'
NOIiVOIUILN30I ' 4 uol;oaS
Z 40Z19Z14 4 : paslnaa
adAi la6pne
9ZZ two4 030
NOIiVW21OIN11300f19 AON3OV
:uoae3ilddV ienuuyl
X
:;uawpuawyl
:a6ueLO ;a6pne
s,31d 1V101
S3RIV1VS 1V101
0)
O
N3
N
J
03
W
S3ONIU. 1'd1O1
Eft
00
N
J
1
0)
O
03
O
N
J
0
O
0 0 0
11
O
r-
=4
(n
0)
0
(o
o.
O
C
(D
3
-o
W
CO
y
W
•
0
O
O
-CO
O
O
X
0)
O
01
01
•P
CO
0
m
in
0
0
3
-0
�Iso SVJS 'O 'f
0
O
03
N_
CO
X
W
N
03
N
W
0)
W
CO
03
S
co
w
5
(n
m
0
(D
N
0)
W
0
j
CO
0
O
O
O
(n
N
3
O
N
{fl
N
(n
O1
D
0
O
co
j
CO
X
J
O)
1
01
(n
W
CO
J
23
(D
3
(D
O
(0
w
0
(0
0
0
CO
CO
CID
i
03
X
)
0
{fl
CO
0
0
CO
0)
W
0
j
03
ft
0
C
co
co
3
-0
03
N_
Co
>
0
ffl
J
O
N3
N
O
(fl
O
O
X
Cr)
O
0
0
(D
N
0
0
3
-o
01
(n
(0
0
n
D
23
0
0
O
W
CO
j
W
X
Cl)
0
{f)
W
N
W
CO
W
0
Co
S
(D
v
7
N
P3
(D
N
0)
W
0
N
>
Co 0
O
O
O
O
01
N
3
O
(1)
'nom
D
3
CD
n
U)
D
T1
CD
0
0
cn
N
J
-co
0 0 0 0 01 0
-EA 69
0 0
69 69 69 EA 69 69
o) o) OD CC)
(0)1 _ • 01 ()1 (n
xxxxXx
J Cn
IN N O) o
- 3 ul
O
• • N
r C
(D 0
poi
-o
w
-o
0
co
0
W
W J
0) - N
N 0)
JIsO JoluaS SbV1S o1
69 69 CO
0 0 01
69 -Eft
-.I 0
-Co lo
co 0
(i1 O
X X
> >
o
also aoluaS aIV1S'0 'f
0 01 0
O
O
0
O
O
0
0
O
fA
N
W
0
01
N
N 0)
fiRt
- 69
01 W
OD 0)
fA
-CO
(0
01
N3
N
W
0
U1
C
CD
CD
3
a
0
0
(D
0
O
3
a
ao ;oaiia 09S0
U1
0
0
N
N
rn
O1
O)
O
69 CD
0 N
O
O
0
0
(D
w D
5
cn
w
m
aibll uolllsod
=
so co
m
N
g Z
O O
rt
y
tialeS peso
«3«3
01 -Da 01
N 01 CO
X X X
W > J
0 N co
3 011
O
N
e»
W
N
(A
co
(1)
w
0'
CD
3
0
0
«3
(n
W
O
0
N
7
CD
N
(D
•
(0
CO
CD
CD
CD
3
O
O
X
Z
0
o_
0
m
uo!W ndwoo;gauag abul.Id
(n
0)
-o
(0 (0 o
w CD 0
—3—
N
0) 0 0 0)
N 0) C
v d z si
LL
cd
N
co
To
(n
CO 0)
Q
Ce co
N u..
CO
0)
CO
64
ringe Benefit Compu
CO
O
O
CO-
69
6)
M
1.
0
E
0)
0
ro
.0
X
1. ro
To (O
co t`
X
C• 7.1_
0)
co
ER
0)
0.
FT N
c 0)
LL
co • N
(1)
0 �
LL
W
Z N
o W o s
c m c
•
0
00 z�
Z
<
- co co
E ▪ L./ Q (-7,
Eo
W
U
a) �
E
N = N
o
N a) •
N N J ?
N Z
E5
C ` N
u- y 0 0
O W
O -) N
N
W
F-
LL
Position Title
(NI
0)
69-
U_
LL
0
O
O
o
co
CO
W
M0
E
EA-
0)
ID
to
64
CO
N
0)
CO
CO N. LO
(0 0 0) (C)
0) 000CV_
1.15 <-
64(}}6464
0
0
N (n d'
X X X
O 0 0 co (0 •
N W N
N
co N M 0)
69.69 69 CO
0
ro
0
.0
m
O
z
O
64
O
CV_
M
E
0
0
12
0)
0
O
0_
E
ro
O
ff3
O
U
0)
O
d
(0
co
J
O
64
N
O
i`
X
N
Cr;
CO
ER
0
0)
E
ro
.0)
0
LL
0
E
x
(f)
0)
d•
Ef}
O
O
0
O
0 CO
CST
N
CO
N
CO
0
t".
u)
U
0
ro
CO
N
CO
64
0)
to
64
(0
0)
o
N (() '4;
x x ▪ x
O O M 0)
N O N
a;
N M N
O
69. ER 69M
.0
(0
0)
O
64
E
0
0
w
0
0
0
E
N
0
C
O
0)
O
co
06
0)
J
0
0)
N
E
O
63
604 0
O
O
O
64
0 6 0
O
vi
O
0
04 0 00
O E
0
0
O
t»
0
64
O
0
M
CI
N
64
O
N
TOTAL FRINGES
OEO Form 225
Revised: 11 /2612012
0
SECTION IVa. - BUDGET SUPPORT DATA STARS (Insert Program TOTAL
Name)
COST CATEGORY
EQUIPMENT
Description Quantity Unit Price
$0
N/A $0
$0
$0
$0
$0
$0
$0
$0
$0
$0 $0 $0
TOTAL EQUIPMENT
COMMUNICATIONS $10,967 $10,967
Telephone /Fax - $913.92 x 12 mos $1,000 $1,000
Postage - $83.34 x 12 mos -__ .�■ $0
-__ $0
11111111111111 $0
$0
$0
$o
$o
$o
$o
$o
$11,967 $0 $11,967
TOTAL COMMUNICATIONS
S1V11:131VIAIIS311ddrIS lb
13AV Ii.1V1Ol
S.SOO 30VdS 1V101l
SPACE COST
'Utilities - $250x 12 mos
lilt It II 11111t.
1111111 111111111 111111111
11
0
A210O31VO 1900
ft
rn
0)
rn
0 E
0
0
0
0
0
0)
rn
0)
-4
al
0
0
0
0
0
EA
0
0
0
0
-69
cn
0
0
0
O.)
0
0
0
D
2J
Z
N �
3
0 0
0
3
-i
0
r
00
o
F
cn
CD rn
N
= o
� N
3
co
n
3
3
C
O
`G
o.
D
0
3
n
szz u,aod 030
OEO Form 225
Revised: 11/26/2012
0
J
0
1-
69-
0
N
69
0
ea
0
0
10
0
0
o
0
0
0
0
0
0
0
0
ta
e»
0
0
69.
0
0 0
69- Ea-
0 0
0
0
o
0
0
10
L6
0
0
0
0
N
ER
0
0
10
CO
vi
0
0
10
10
E9-
U Q
C �
o
U
. • 0
a
c
o =
o • w
U O
a) CI
c
m i- CO
2
J >
Z
o O
c 0
U
o W
COST CATEGORY
CONTRACTUAL
Audit (Per Cost Allocation Plan)
Other (specify)
Community Action Opportunities
W
0
as
0
CMA Technologies
Voucher Data Entry
OEO Form 225
Revised: 11/26/2012
U
O
U
O
H�
O
O
EA
O
fft
O
Efl
O
O
Eft
O
Eft
O
Eft
O
Eft
O
ff}
0
O
Eft
O
Efl
O
Eft
O
O
O
N
CO
CO (
00
Ef}
O
O
O
N
Eft
O
O
O
O
O
EA-
O
0
O
O
Eft
O)
O
ER
rn
O
(D
ff}
O
Ef}
E
O
O a)
E
Z
(A
CO CO
6f}
O
O
O
N
(1}
O
O
O
O
O
LO
Eft
O
Eft
a
a
W
0
z
0
0
W
COST CATEGORY
CLIENT SERVICES
education, fuel, physicals.
TOTAL CLIENT SERVICES
OTHER (specify)
Insurance - annual general liability
C
a)
ca
E
0
O
N
U
c
C
0
C
(a
2
(n
Q
a)
ots
C
(1)
C
O
(n
.0)
m
N
(n
0
c
(6
N
c
'60
(n
a)
U
c
0
a)
C
O
U
(n
O)
c
.E3
a)
w
0
a)
O
ca
0
a)
c
c
U
O
(n
c
O
U
(0
.0
(n
a
N
Q)
E
N
N
a)
(1)
N
O
U
a)
a)
0)
O
U
O)
c
c
O
N
O
O
a
W
06
O)
C
c
TOTAL OTHER
slsoa palla le
uogeooI V i(}unoa .ied
N
0
v
A
C
O
s
N
O
0
C)
O
C
0
C)
O
0
0
n
O
0
0
n
0
0
0
n
0
n
0
0
C)
0
0
0
�n t� s1)
Cn to CD 69 - 0 01 -69 N CO N CA CO CD CA 01 CO -'
CO rn
O) CO J J -CO 0 0) 0) 0 C0 -1 0)
01 .69
0) 0 J - -1 CO Cn 0 0 0 0) 0. CD
-i
-i
0
r
Johnston - Lee - Harnett Community Action, Inc.
IV2A 1VOSI3
c
C-
CD
CO
0
1304(18 AiNl00
-1 --I O 0 0 cn -I co 0 m -n m
rt 0. ° co =: co 3 6 P m
N
Et - _ m 3 m
0 0 0 Cn a, (D C 3 co N
m c 0 3 m
y 0 0 N k N (i .3+ O
N C) O N ,..... co
N 0 (D (D O 0
N CO Q) N N
rn
69
0)
0)
0)
(n
S31210031V010318O
and
0
L
6u snoyaa -pldea
0
0
m
3 O
N O
d
3
0
F. 3 0°
m o
m
3
3
N
Z 0
'
0 O
3
N
z
3 0
m o
3
N
Z m
m �
v 69 69
N N 09 CO 09 69
J J v W W
a> (n is - O
N 0 N 0 .A CO am 00)) 0
69 69
0)
O O O
N
0)
03
S3WVN IN1/10O21d
I.(
m o
3
N
Z
d
N O
d
3
z m
d �
0 V 0
3
0
2
- I a -� o n n cn cn 2 m T cf
O 0.0.0 a CD 0 =< w 3 E' m
m
°' • 0 m ' = m 0 3 (n
3
0 ▪ C C D
W O O z C s
co
O N e • �-. N
N p
-0 N N ,„
O N 7 ( O
P. N N • N
W N
co
G)
0
N
(D
N
S31210031V0103r8O
z
73
m
0
O
-1
D
m
:3Sd81SOO 103bIaN
-69 69 to
N to cn 69 69 09 - (3)
CN n 01
CO N CO O 0) W s 0 N0)0 0s 09 -69
0
OW 08 J 01 (O 0) 69 0 co 0 0) 69 -
CD CO 0 J 0 0 -4 O ? CO
1fl 69
N N Efi
CO CO 69 (W 00 09
• N A ▪ n ffl
CO
• G9 EF)
s 0) A N N N O N 4, 07 01
69 O A OD CD 09
00) 01 N CO 0 v N CO O CO O CO 0)
-o
V
69 69
N 0)
01
0 CO -69 N
0 CO 0 4,
40
O
O)
-n
0
0
C n
m C
z
D
m
U)
0)
0
O
0
0
0
0.
x
m
sr
x
N
N
2
N
69 Z
N 0
o 4, W 69
• 01
09 O co T`
O CT 0 Co
00)) CJT) s ▪ 0 • 0 O -' O ▪ 0 0 W 0
fn
y 09 9 y)
co 09 69
0O N
W CD • W -i
03 J 00 CO co co
-0i 0 CWT DN) (OD Wp O)
to
0)
0)
0)
oa
{ry 69
i W
m �) 4/3 iv o
co 0) N W W
0 co N
00)) 0 0 • 0 i
0
r
(D
0
0
O
N
Cn
0)
0)
N
m
N
m
m
N
N
n
W
n
0
3
pnwwo0 ;aweweemuo;suyor
13Jan8 AON3DV 1V1Ol
2IVSA 1VOSId
o£ aunt - I AMP
sa6ed Z ;0 6 abed
fG
0
co
N
0.
3
5
0
n
co
0)
0
O
0.
0
0
O
N
-i
0
0
CD
0
0
0
N
0
CD
n
m
co
co
N
0
N
c)
O
N
C
N
0
N
0
N
N
0
O
3
3
N
O
N
m
.0
C
3
co
-n
CD
CD
CO
3D
3D
(n
0)
N
co
rn
0
3D
N
0
m
m
n
rn
m
0
0
O
Efl
J
J
W
01
v -4
0
v
co
O
0)
O
O
O
CO
-69
CO ND
OLD
O7
O
H3
CS)
W
d7
O)
01
O
O
J
N
0)
ffl
O)
O
O1
O
0)
aD
N
O
£9
N
W
O
W
N
N
1f)
w
0)
O
J
co
O)
1
0
-i
r
fn
69 69 H) H) fN H) ffl
N O) W
0 0 0 -CO O 0 O O
O O O O O O O O
O O 0 0 O O O O
O 0 0 0 0 O 0 O O
z o
_ o
AZIO031VO 193f80 AS STd101
Sated Z 40 Z abed
APPENDIX A
ORGANIZATIONAL CHART
c4
0
U
0
61
0 TO
07
❑
LI -r9
w
c
c
0
L7
0
U
07
A
h
W
Es
a
0
Q
y
P
O
5s
U =
8.
L./ U
G.i
a
d
U
0
Q
o
�!PG�
n q0
L4
0
w
5
94 N
07
W �
m
a
07
in
O C a
C �
ti
A
Q
e
cw
OC
O
O
adaSaus- Torres
g
L
APPENDIX B
JOB DESCRIPTION AND RESUME FOR THE
EXECUTIVE DIRECTOR
JOHNSTON- LEE- HARNETT COMMUNITY ACTION, INC.
EXECUTIVE.DIRECTOR
Position Title: Executive Director
F1SCA status: Exempt
Work Schedule: Monday through Friday - 8:00 am 5:00 pm
Job Status: Full Time
Supervised by: JLHCA Board of Directors
POSITION SUMMARY
The Executive Director is responsible for planning, directing, and supervising the overall
operation of the Community Action Agency. Directs Administration, planning personnel
and program heads. Work involves budget preparation, establishment, interpretation, and
implementation of program standards and procedures, and problem solving activities.
Requires frequent contact with governmental officials from local state, and federal
government levels, community leaders, and private citizens. Work is performed under
the general direction of the Board of Directors.
ESSENTIAL FUNCTIONS
• Plans and directs the work of a large staff of professional, technical, clerical, and
support personnel engaged in the operation and coordination of program
activities.
• Directs and reviews the development of program plans and budgets.
• Conducts frequent staff meetings to keep professional staff members and program
heads aware of changing policies and procedures.
• Plans, organizes, and coordinates Board of Directors meetings and various
committee meetings.
• Attends conferences, seminars, and community meetings locally and nationally to
keep up with laws and regulations detrimental to the agency.
• Perfoinis related work as assigned.
POSITION QUALIFICATIONS
Competency Statements
• Oral Communication — Ability to communicate effectively with others using the
spoken word. Speaks clearly and persuasively in positive or negative situations.
Obtains clarification; responds well to questions.
Executive Director (continued)
Page 2
• Written Communication — Ability to communicate in writing clearly and concisely
edits work; varies writing style to meet audience needs. Ability to read, interpret
and comprehend written information.
• Interpersonal Skills — Ability to get along with a variety of personalities and
individuals. Focuses on solving conflict, not blaming others. Maintains
confidentiality. Listens to others without interrupting. Keeps emotions under
control. Remains open to others' ideas and tries new approaches.
• Judgment — The ability to formulate a sound decision using the available
information. Willing to accept responsibility for making accurate business
decisions. Supports and explains reasoning behind opinions. Includes
appropriate people in decision - making process. Makes timely decisions.
• Public Information Techniques — Practices the principles of communications
through a variety of different mediums including print, Internet, e- Newsletters,
television, and radio, PowerPoint. Exhibits strong problem solving and
relationship building abilities and techniques.
• Working Under Pressure — Ability to complete assigned tasks under stressful
situations.
Through knowledge of modern public administration practices and application of
laws, regulations, and policies related to agency, programs and operations. Thorough
knowledge of the needs, problems, and attitudes of low- income or advantaged
persons and the community. Considerable knowledge of modern accounting and
budgetary principles and practices. Ability to plan, direct, coordinates and supervises
the work of professionals, technical, clerical, and support personnel. Ability to
prepare, evaluates, and submits fiscal budget and federal and state funding requests.
Extensive experience in the administration, management of programs and people.
SHILLS AND ABILITIES
Graduation from four -year College or university in Public or Business Administration
(preferably a Masters) or an equivalent combination of experience and training.
Signature
Date
RESUME
E. MARIE WATSON
1352 Little Divine Rd
Selma, N. C. 27576
(919) 965 -2551
EDUCATION
A.A.S. Business Administration and Pre - Liberal Arts: Johnston
Community College
B. S. Human Sciences - North Carolina Central University,
Graduated Summa Cum Laude
UNC- Chapel Hill Management Training
Center for Creative Leadership Management Program
Certified Housing Counselor Program Administrator
National Certified Grant Writer Realty Therapy
William Glasser Institute Choice Theory, Y
Stephen Covey's 7 Habits of Highly Effective People Program
Masters of Elementary Education at North Carolina Central
University - Graduated Summa Cum Laude
Doctorate of Theology at Bible Faith International Seminary
Certified National ROMA Trainer
PROFESSION
1987 - Present Executive Director: Johnston - Lee - Harnett
Community Action,-Inc.
1979 - 1987 Administrative Assistant, Secretary, Assistant
Crisis Counselor Johnston - Lee - Harnett Community
Action, Inc.
1974 - 1977 Assistant Bookkeeper: Max Pfeffer & Son, New York
1972 - 1974 Computer Operator: Chase Manhattan Bank, New York
ORGANIZATIONS AND AFFILIATIONS
Board Member for Neuse Charter School - 2006 - Present
Paul Harris Fellow - Smithfield Rotary Club - 2006
Board Member and former Secretary for the Capital Area Workforce
Development Board - 1991- Present
Southeast Rural Community Assistance Project Board - Present
Member of the Johnston County Area Transit Advisory Board
Member and former Chairman Johnston County Jury Commission -
1999 - Present
Chairman of the Lee County Emergency Food and Shelter Board
Advisory Board Member Bank of Four Oaks - 2002 - Present
RESUME
E. MARIE WATSON
PAGE 2
ORGANIZATIONS AND AFFILIATIONS CONTINUED
Member for Johnston County Emergency Food & Shelter Board
Member of Energy Policy Advisory Council for Weatherization
Legal Aid of North Carolina Advisory Member - Present
Former Member of Smithfield -Selma Chamber of Commerce Board
Member and Past President Southeastern Association of Community
Action Agencies 2005 - Present
Member of the Capital Area Workforce Development Board Youth
Council
Member of Community Action Partnership
Former Board Member Carolina Pines Girls Scout - 2003 - 2005
Board Member and Former President North Carolina Community
Action Association - 1997 -2001
Former Treasurer North Carolina Community Action Association
1985 - 1997
Member Greater Triangle United Way Executive Director Council
Member Greater Triangle Johnston County Resource Investment
Cabinet
Member, Assistant Secretary and Past President Johnston County
Citizens Association
APPENDIX C
JOB DESCRIPTION AND RESUME FOR THE CHIEF
FINANCIAL OFFICER
JOHNSTON- LEE- HARNETT COMMUNITY ACTION, INC.
FISCAL DIRECTOR
Position Title: Fiscal Director
F1SCA status: Exempt
Work Schedule: Monday through. Friday - 8:00 am 5:00 pm
Job Status: Full Time
Supervised by: Executive Director
POSITION SUMMARY
The Fiscal Director develops and maintains a system of fiscal control over a variety of
diverse program accounts, each having a different funding source. Work includes the
supervision of accounting technicians in the maintenance of the financial records
concerning the receipts, expenditures and balance of federal, state, and local funds.
Prepares financial status reports requiring the application of a variety of federal, state,
and local regulations, policies, and procedures. Employee participates in the preparation
of budgets by advising division directors and the Executive Director of previous costs
and expenditures. Work is performed independently under the general supervision of the
Executive Director and is evaluated through review of records, reports, and periodic audit
for confoiivance to regulation, policy and procedure.
ESSENTIAL FUNCTIONS
• Prepares monthly financial reports, and federal and state payroll tax reports.
• Plans, organizes, and reviews the work of accounting technicians involved in
payroll preparation, pre- auditing of purchase orders, invoices and vouchers, and
the general maintenance of accounting journals.
• Acts as budget officer in monitoring receipts, expenditures, and payroll functions.
• Prepares internal and external financial reports required by the Executive
Director, governing board, and other funding sources.
• Assembles data and prepares budgetary request and supporting information for
review by the Executive Director.
• Perfoluis related work as assigned.
Fiscal Director (continued)
Page 2
POSITION QUALIFICATIONS
Competency Statements
o Oral Communication — Ability to communicate effectively with others using the
spoken word. Speaks clearly and persuasively in positive or negative situations.
Obtains clarification; responds well to questions.
• Written Communication — Ability to communicate in writing clearly and concisely
edits work; varies writing style to meet audience needs. Ability to read, interpret
and comprehend written information.
® Interpersonal Skills — Ability to get along with a variety of personalities and
individuals. Focuses on solving conflict, not blaming others. Maintains
confidentiality. Listens to others without interrupting. Keeps emotions under
control. Remains open to others' ideas and tries new approaches.
• Judgment — The ability to formulate a sound decision using the available
information. Willing to accept responsibility for making accurate business
decisions. Supports and explains reasoning behind opinions. Includes
appropriate people in decision - making process. Makes timely decisions.
• Public Information Techniques — Practices the principles of communications
through a variety of different mediums including print, Internet, e- Newsletters,
television, and radio, PowerPoint. Exhibits strong problem solving and
relationship building abilities and techniques.
• Working Under Pressure — Ability to complete assigned tasks under stressful
situations.
Through knowledge of bookkeeping principles and practices. Ability to understand,
interprets, and applies the law and regulations governing the maintenance of financial
records. Ability to plan, supervises, and instructs accounting technicians in record -
keeping and other accounting clerical work. Ability to perform year end procedures.
Ability to debug prograrn errors that may appear on teuninal screen, with the
assistance of computer support technician and programmer. Extensive experience in
fiscal control, bookkeeping, or accounting - clerical work. Considerable computer
experience.
SKILLS AND ABILITIES
Graduation from four -year College or university, supplemented by courses in
accounting; or an equivalent combination of experience and training. A Masters is
preferred.
Signature
Date
LAK/SHA A. NICHOLS
128 -A W. Underwood Ave • Smithfield, NC 27577 •919- 938 -1499 • LakishaNichols(a�embargmail.com
Objective
Seeking a challenging position in finance that will utilize my skills and offer growth.
Education
University of Phoenix
Master's of Business Administration
Saint Augustine's College
Bachelor of Science - Computer Information Systems
Skill Proficiencies
• Quarterly Reports • Reconciliation • Financial Statements
•
Accounts Payable • Record Keeping • Microsoft Office
GPA: 3.66/4.00
GPA: 3.40/4.00
Professional Experience
Johnston - Lee - Harnett Community Action, Inc. — Smithfield, NC
Fiscal Director
• Prepare
• Prepare
• Prepare
• Analyze
Raleigh, NC
September 2008
Raleigh, NC
May 2001
7/2007 — Present
budgets for all programs.
monthly, quarterly, and annual financial reports for federal and local funded programs.
state and federal income quarterly reports.
and monitor program budgets and program for all federal, local and in -house programs.
• Track and monitor cash flow for all programs.
• Prepare financial reports for Board of Directors.
• Supervise accounting staff.
Johnston - Lee - Harnett Community Action, Inc. — Smithfield, NC 8/2005 — 06/2007
Accounting Technician
• Manage accounting books including general ledger and control accounts.
• Make journal entries; post general and expense ledgers.
• Reconcile monthly bank statements.
• Prepare accounts payable and process for payment.
• Generate bank deposits, verify and balance receipts.
• Monitor and track company accounts.
• Manage and prepare 1099 tax returns.
• Research and resolve billing and collections disputes.
Johnston- Lee - Harnett Community Action, Inc. — Smithfield, NC 2/2004 — 7/2005
Secretary/Receptionist
• Ability to follow instructions well and make decisions with no supervision.
• Developed ability to work in a fast -paced atmosphere.
• Effectively developed telephone communication skills.
• . Answered incoming phone calls and took messages.
• Maintained all record - keeping procedures without error.
• Accepted funds to post cash receipts.
• Purchased materials for certain departments.
• Coordinated arrangements for Board Meetings, Executive Meeting and others
• Prepared Board packages and contacted Board members as necessary.
• Attended Board meetings and took minutes.
•
APPENDIX D
JOB DESCRIPTIONS FOR ALL CSBG EMPLOYEES
JOHNSTON- LEE - HARNETT COMMUNITY ACTION, INC.
CSBG DIRECTOR
Position Title: CSBG Director
FLSA Status: Exempt
Work Schedule: Monday through Friday 8:00 a.m. — 5:00 p.m.
Job Status: Full Time
Supervised by: Executive Director
POSITION SUMMARY
The CSBG Director is responsible for coordinating efforts of all CSBG Staff in the
three county areas. She plans and writes the Community Service Block Grant,
assisted by input from agency administration, staff, other human service
agencies, clients and low- income community. Responsible for implementation
and operation of CSBG program in accordance with approved grant and budget.
ESSENTIAL FUNCTIONS
• Provide assistance and supervision to CSBG staff in their understanding of CSBG
regulations, program goals, Office of Economic Opportunity requirements,
participant services, etc.
• Responsible for seeing that all required program records are kept; works closely
with Senior Counselor who will oversee the day to day operation of the program
in their respective counties, and maintain records on funds expended.
• Be well - versed in the CSBG funds, their appropriate cost categories, appropriate
program and program categories.
• Work closely with Fiscal Director to help assure that appropriate costs are
charged to appropriate program and program categories.
• Utilize internal monitoring of CSBG program operations to supervise staff and
make necessary improvements to case managers' progress toward groups and
enrollment goals.
• Supervise and assist case managers in the type and appropriateness of
expenditures by reviewing all client bills individually and approving these bills
before submission to the Finance Office.
• Work within the three county area to develop resources and coordinate program
efforts with other agencies.
• Maintains confidentiality of verbal and written information.
Page 2
POSITION QUALIFICATIONS
• B.A. or B.S. Degree in Social Sciences, Business or equivalent experience.
• Express sympathetic understanding of the disadvantaged and their place
in Society.
• Demonstrate professional competence in the assigned responsibilities with
an ability to work effectively in a team atmosphere.
• Professional verbal and written communication skills.
• Ability to supervise and work effectively in a team atmosphere.
• Understanding and competence in a basic computer operations and
interactive technology.
• Knowledge of budget preparation and ability to track expenditures in
a correct and expedient manner.
• Knowledge and understanding of the Case Management concept of service
delivery.
I have read and I understand the job description listed above. My questions
have been answered. I am fully qualified for this position and can perform
the duties as described. I understand that this is not an exhaustive list of
all my duties and responsibilities. I understand that Management (and no
other) reserves the right to revise this job description as deemed
necessary.
Date: Signature:
Name (Print):
JOHNSTON- LEE- HARNETT COMMUNITY ACTION, INC.
FAMILY SERVICES CASE MANAGEMENT COUNSELOR
Position Title: Family Services Case Management Counselor
F1SCA status: Non - Exempt
Work Schedule: Monday through Friday - 8:00 am 5:00 pm
Job Status: Full Time
Supervised by: Family Services Senior Counselor
POSITION SUMMARY
The Family Services Case Management Counselor provides a variety information,
referral, and counseling services designed to help solve the socio - economic problems
experienced by low - income families. Work includes assisting families in identifying,
defining, planning strategies, and setting goals to resolve problems and barriers and work
toward self - sufficiency. Work is characterized by the total involvement of a counselor
working with a family to identify and break down barriers using a variety of resources
and services. The counselor must exercise judgment and discretion to provide this
service. Work is performed under general supervision and is evaluated through
observation, conference, and written reports for conformance to policies and procedures
and results achieved. The measure of performance is how many families reach above
poverty level. Maintains family case management files and completes reports as required
by Agency and/or funding source.
ESSENTIAL FUNCTIONS
• Receives referrals from intake caseload. These referrals are determined at CSBG
Weekly staff meeting with irregular or unusual problems being resolved through
group staff discussions under the direction of the Senior Counselor
• Meets with the client family to get to know the family and develop a working
relationship with the family.
• Develops with the family a plan of action to achieve certain goals set by family
and counselor.... Case Management.
• Makes home visits.
• Meets with clients and agency representatives to identify and remove barriers to
services.
• Assist clients to locate affordable and safe housing.
• Prepares and maintains records on each client.
• Assist other counselors to plan monthly educational programs beneficial to case
management families and other families interviewed.
Family Services Case Management Counselor (continued)
Page 2
• Attends workshops and training sessions relating to the service needs of low -
income families.
• Perform related work as required.
POSITION QUALIFICATIONS
Competency Statements
• Oral Communication — Ability to communicate effectively with others using the
spoken word. Speaks clearly and persuasively in positive or negative situations.
Obtains clarification; responds well to questions.
• Written Communication — Ability to communicate in writing clearly and concisely
edits work; varies writing style to meet audience needs. Ability to read, interpret
and comprehend written information.
• Interpersonal Skills — Ability to get along with a variety of personalities and
individuals. Focuses on solving conflict, not blaming others. Maintains
confidentiality. Listens to others without interrupting. Keeps emotions under
control. Remains open to others' ideas and tries new approaches.
• Judgment — The ability to formulate a sound decision using the available
information. Willing to accept responsibility for making accurate business
decisions. Supports and explains reasoning behind opinions. Includes
appropriate people in decision - making process. Makes timely decisions.
• Public Information Techniques — Practices the principles of communications
through a variety of different mediums including print, Internet, e- Newsletters,
television, and radio, PowerPoint. Exhibits strong problem solving and
relationship building abilities and techniques.
• Working Under Pressure — Ability to complete assigned tasks under stressful
situations.
Considerable knowledge of the needs, problems, and attitudes of low- income persons.
Considerable knowledge of available community -based human services agencies and
resources. Knowledge of program goals, policies and procedures of the agency.
Ability to exercise effective leadership in organizing and conducting community
meetings. Ability to establish and maintain effective working relationships with
clients, human service agencies, community leaders, and the general public.
SKILLS AND ABILITIES
B.A. or B.S. Degree in Social Science, Business and equivalent experience.
Experience in human services preferably.
Signature Date
JOHNSTON- LEE - HARNETT COMMUNITY ACTION, INC.
FAMILY SERVICES SENIOR COUNSELOR
Position Title: Family Services Senior Counselor
F1SCA status: Non - Exempt
Work Schedule: Monday through Friday - 8:00 am 5:00 pm
Job Status: Full Time
Supervised by: CSBG Director
POSITION SUMMARY
The Family Services Senior Counselor provides a variety of organizational, intake,
referrals and counseling services for low- income households and groups in the Johnston-
Lee -Harnett Community Action target area. Has additional duties as Crisis Officer and
working in the community to develop resources. Responsible for on -line assignments of
Family Services Counselors, their day -to -day supervision, and arranging for and
scheduling monthly community education events. Keeps records of all monies expended
on crisis and case management families. Received request for crisis assistance and case
management assistance, and seeks resources to meet these needs.
ESSENTIAL FUNCTIONS
• Provides day -to -day supervision of Family Service Counselors, signs leave slips,
and evaluates their work performance.
• Presides over weekly CSBG staff meetings where case management client
families are selected and their needs discussed.
• Works within the community to develop resources for family service clients.
Works with Churches and Area Ministries. Assist in developing Area Ministries
in areas where they are needed.
• Hold monthly education meetings for client families.
• Writes vouchers for assistance for families in crisis and case management families
when needed and funds can be found.
• Keeps accurate records of all monies expended in the Crisis Office; this includes
EFSP funds expended.
• Assist in providing on -going staff training for CSBG staff.
• Prepares and maintains records for agency records and funding source
requirements.
Family Services Senior Counselor (continued)
Page 2
POSITION QUALIFICATIONS
Competency Statements
• Oral Communication — Ability to communicate effectively with others using the
spoken word. Speaks clearly and persuasively in positive or negative situations.
Obtains clarification; responds well to questions.
• Written Communication — Ability to communicate in writing clearly and concisely
edits work; varies writing style to meet audience needs. Ability to read, interpret
and comprehend written information.
• Interpersonal Skills — Ability to get along with a variety of personalities and
individuals. Focuses on solving conflict, not blaming others. Maintains
confidentiality. Listens to others without interrupting. Keeps emotions under
control. Remains open to others' ideas and tries new approaches.
• Judgment — The ability to formulate a sound decision using the available
information. Willing to accept responsibility for making accurate business
decisions. Supports and explains reasoning behind opinions. Includes
appropriate people in decision - making process. Makes timely decisions.
• Public Information Techniques — Practices the principles of communications
through a variety of different mediums including print, Internet, e- Newsletters,
television, and radio, PowerPoint. Exhibits strong problem solving and
relationship building abilities and techniques.
• Working Under Pressure — Ability to complete assigned tasks under stressful
situations.
Considerable knowledge of the needs, problems, and attitudes of low- income
persons. Considerable knowledge of available community -based human service
agencies and resources; the ability to affect positive working relationships with their
staff and administrators. Knowledge of project goals and strategies; knowledge of the
policies and procedures of the agency. Ability to effect relationships of trust and
confidence with low - income clients. Ability to supervise and motivate subordinate
staff members. Ability to plan, organize, and deliver group meetings and community
educational events. Ability to keep accurate records and to express ideas clearly.
Ability to represent the mission of both the project and the agency in the best possible
personal and professional light before the general public.
SKILLS AND ABILITIES
B.A. or B.S. Degree in Social Science, Business and equivalent experience.
Signature
Date
APPENDIX E
AFFIRMATIVE ACTION PLAN
1
July 1, 2008
Revised June 21, 2012
AFFIRMATIVE ACTION PLAN
I. GENERAL POLICY STATEMENT
Johnston - Lee - Harnett Community Action, Inc.,(J -L-
HCA) remains committed to its policy, in accordance
with the Community Services Block Grant Act, that no
person shall be on the basis /grounds of race, color,
national origin, sex, political affiliation or
belief, be excluded from participation in, be denied
the benefits of or be subjected to discrimination
under any program or activity funded in whole or in
part with funds made available under the CSBGA.
Additionally, no person shall be discriminated
against on the basis of age in accordance with the
Age Discrimination Act of 1975 or because of
handicap as provided in Section 504 Rehabilitation
Act of 1992, as well as other applicable civil
rights laws and Presidential Orders in effect.
Any and all complaints of discrimination by
employees and applicants for employment will be
handled as provided herein (See page 8 Complaint
Procedures).
ADMINISTRATION OF EO AND AAP
To facilitate the implementation of J -L -HCA, Inc's
Affirmative Action plan and administration structure
must be established.
Pursuant to this goal, J -L -HCA has implemented an
administrative design assigning vital duties in the
operation and implementation of its Equal
Opportunity Policy.
A. Board of Directors
The Board of Directors of J -L -HCA and its staff
shall incorporate within the regular programs of J-
L -HCA, goals of the Affirmative Action Program and
2
shall bear full responsibility in the planning,
implementation, conducting and evaluation of the
program. In addition, the board shall initiate a
process necessary to internally comply with
Executive Order and CSBG Act provisions and
directives as periodically deemed necessary.
The Board of Director shall also be the primary
mechanism for instituting proper policies. Through
its varied members, the board shall be ultimately
responsible for the total success of the EO policy.
B. Executive Director
The Executive Director of J -L -HCA, shall be
responsible for initiating and sustaining equal
opportunity goal oriented steps as set forth by
the Board.
C. The Human Resource Director(HRD)
The Human Resource Director (Equal Opportunity
Officer) shall be an additional responsibility
assigned. The HRD shall be assigned by the Executive
Director. The HRD shall serve as coordinator for
civil rights compliance requirements of the Community
Services Block Grant Act. The HRD must be capable of
establishing and maintaining communication with
minority groups, women's organizations, public and
private civil rights organizations and agencies
within the area served. The HRD shall maintain
adequate records of this
program.
D. Program Directors
The program directors of each program administered
by J -L -HCA shall be responsible for assuring
compliance with EO policies.
E. A11 /Other Employees
All other employees of J -L -HCA shall be personally
responsible for carrying out the intent of the EO
Policy and Affirmative Action Plan within his /her
area of responsibility.
3
F. DISSEMINATION
All board, staff members, community groups and
special committees shall be given special
orientation session relative to the equal
opportunity program. Each employee will be given
a copy of the AAP as approved by the Board of
Directors. Community groups may receive a copy
upon request.
Posters shall be placed on all bulletin boards
giving the identity, address and telephone number
of the EOO.
II. AFFIRMATIVE ACTION - PROGRAM PARTICIPATION
To assure maximum program participation of all
ethnic groups within the agency's jurisdiction, the
following policy is in place:
A. J -L -HCA Board of Directors has always been and
will continue to be composed of representatives
from the community served.
B. Each committee of the Board is composed of /equal
representation from each component of the board.
Policy advisory groups will be established to
assure participation of citizens in planning and
setting priorities.
C. The policy advisory groups will assist in
providing information about agency operated
programs and activities.
III. EVALUATION
The affirmative action program will be monitored on
a continual basis. The agency's present system
lends itself to data collection which breakdown
program participants by race, sex, age, handicap.
Each program maintains target population statistics
that is used to analyze the relationship of
participants to the eligible target population.
Each program also maintains demographic information
4
which is used in planning projects and activities
for the agency.
IV. COMPLAINTS - PROGRAM PARTICIPANTS
A. APPEAL PROCEDURE
An applicant shall have a right to an appeal or
review in those situations where partial or complete
denial of assistance or request for a specific,
tangible benefit has occurred when the agency
currently has funds and /or is providing a particular
service over which it has the power to provide or
disburse, and applicant meets or believes he /she
meets the requirements of the program guidelines,
but is denied the benefits, he /she will be given a
formal response as to why the benefit was denied and
provided an opportunity to submit additional
information to support his /her case.
B. PROCEDURE
In case of denied assistance, a written letter of
denial shall be mailed to the applicant listing the
reason /s for denial and advising the applicant of
appeal procedure. Applicant is allowed 10 working
days in which to file a written request for an
appeal. Envelope should be marked "Appeal Request ".
CSBGA Programs are not income transfer program: No
person or household is guaranteed funds or service
upon proof of eligibility. Therefore, denial due to
lace of funds and /or complaints of discrimination
are not subject to this procedure.
Persons unable to read or write will be assisted in
writing request for appeal at any and all levels of
the procedures.
Upon receipt of written request for appeal, a hearing will
be set up within 10 working days. Every effort will be
made to have the hearing at a mutually agreed time and
place.
The Executive Director and or his /her designee who is a
senior level official other than the person making the
initial determination will be the hearing officer.
5
Written notification of hearing officer decision shall be
mailed to the applicant within 5 working days after the
hearing. This notification will inform applicant of
his /her right to appeal this decision, if it's not
favorable, to the agency's Board of Directors. Applicant
is allowed 10 working days in which to file a written
request to appeal decision of the hearing officer.
Upon receipt of written request for appeal, the Board
Chairperson or committee will review all records relating
to denial within 10 working days.
Written notification of the Board's decision shall be
mailed to the applicant within 5 working days after the
review. Applicant will be informed of their right to
appeal unsatisfactory Board decision to the Office of
Economic Opportunity.
All documents relating to specific denial of assistance and
actions taken will be maintained in each department with
all appeal documents. After hearing and reviewing,
documents will be maintained in a central file.
Applicants wishing to appeal to OEO will be handled as
follows:
1. The applicant shall send a written notice of appeal
to the Director of the Office of Economic Opportunity
within five (5) working days after receipt of the
grantee's decision. Te notice of appeal must be
mailed to the Director at Office of Economic
Opportunity, Department of Health and Human
Resources, 222 North Person Street, Raleigh, N.C.
27601. The notification shall include the name and
address of the applicant, name of grantee, nature of
the complaint, previous action taken to resolve the
complaint, and desired resolution of the complaint.
2. The Director, or his designee, upon receipt of the
complaint, will contact the parties concerned to
request pertinent information on the complaint. This
information must be forwarded to the Director within
five working days of receiving the request for
information. Failure by the grantee to adhere to
such a request for information may be considered as
consent to the making of a decision by the Director
6
based solely on such information as is presented by
the applicant, and it will also be considered grounds
for suspension or termination of the grant. Failure
by the applicant to adhere to a request for any
additional information may be considered as waiver of
the applicant's right to the appeal process and
acceptance of the grantee's decision.
3. The Director will review the information submitted
and provide a written decision to the applicant and
the grantee within 15 working days after receipt of
the pertinent information.
4. If the applicant is dissatisfied with the decision of
the Director, the applicant may petition the
Secretary of the Department of Human Resources within
30 days after receipt of the Director's decision for
redress.
5. If the applicant is dissatisfied with the decision of
the Secretary of Human Resources, the applicant may
petition the Secretary of the U.S. Department of
Health and Human Services for redress within 180 days
after denial of assistance.
6. The applicant may waive the local and state
procedures and appeal directly to the Secretary of
the U.S. Department of Health and Human Services or,
at his own expense, file a complaint directly with
the courts.
V. EQUAL EMPLOYMENT OPPORTUNITY
In order to achieve a proportionate number of
minority and women employees specific employment
practices must be followed. Thus personnel actions
such as recruitments, employment, training,
evaluation, promotion, salary increase and
terminations will be examined as to the effect of
Equal Opportunity. This will further facilitate
positive compliance action.
A. RECRUITMENT - All recruitment shall be
performed in the following manner:
1. The agency shall inform recruiting sources
and program directors of the EO Policy on
7
recruitment. The notification will
stipulate that these courses actively
recruit and refer minorities and women for
all positions.
2. Area newspapers shall be notified of job
vacancies as they occur.
3.In all advertisement, on applications,
verbal and written communications, the
following statement shall be included to
identify the equal opportunity policies of
Johnston - Lee - Harnett Community Action: We
are an "Equal Opportunity Employer ".
B. EMPLOYMENT - The following steps shall be
taken in order to assure impartiality in the
evaluation and selection of candidates. The
goal shall be placement of protected classes
as reflected in the target population in all
levels of the employment structure.
1. Job announcements shall clearly state
position requirements. To further
broaden the Affirmative Action Program
by preventing discrimination with
regards to education (which would
eliminate certain groups more often
than others because of historical
deprivations), the agency shall hire
more on the basis of beneficial prior
work experience in related areas than
on educational background.
2. The personnel policies and procedures
requires standardized job descriptions.
All job descriptions are filed in an
official job manual.
3. Due to the cultural bias tendencies of
standardized test this agency shall
refrain from their utilization for
evaluation purposes except for
potential clerical aid to ascertain
particular abilities.
8
4 Responses to questions on race, color,
religion, national origin, sex,
political affiliation or handicap (if
such appear) on the job application
form shall be optional and shall be
used only for information and reporting
purposes by this agency.
5. A candidate shall not be eliminated from
employment solely on the basis of a
handicap or physical disability unless
the handicap prevents achievement of
goals and duties of the position applied
for. J -L -HCA will make every effort to
make physical facilities adaptable and
accessible to a handicapped employee to
assist in performance of their duties.
6. Ability to perform as determined by
background, interview and
recommendations shall be the primary
criterion for employment.
7. After reviewing all applications on a
non - discriminatory basis, the
supervisor, or program director and /or
the program advisory council shall make
one or more nominations for the
available positions to the Executive
Director. The Executive Director shall
have the authority to accept or reject
any applicant.
8. Each unsuccessful applicant shall be
notified in writing of his /her rejection
for a job, and this agency's AA Policy.
If discrimination is alleged the same
shall be referred to proper authority
for resolution.
C TRANSFERS
If deemed desirable and justifiable by the
Executive Director, a present employee may
be transferred without announcing a position
vacancy and taking applications. This
9
action must follow a non - discriminatory
procedure with regard to other employees.
D. TRAINING AND CAREER DEVELOPMENT
Job orientation and training will be
provided for each employee. The Agency will
help employees work out a satisfactory work
schedule in case courses are offered which
conflict with the normal work hours. The
agency will, within budget limitations,
provide employees with out -of- county
training opportunities when it appears that
such training would be beneficial.
Registration fees will be paid by the agency
for agency sponsored or approved training.
Each employee will be provided appropriate
training each program year. The training
and opportunities for training will be
administered on a non - discriminatory basis.
E. EMPLOYEE EVALUATION
The following shall be the evaluation
procedure which will insure fair performance
rating:
1. The agency shall employ qualitative and
quantitative criteria to evaluate
employee performance.
2. The evaluation standards shall be
uniform to eliminate discrimination.
3. The employee shall review his /her
performance rating.
4. Evaluations shall be regularly scheduled
for all employees.
5. The immediate supervisor will make the
evaluation subject to review by the
supervisor at the next higher level of
authority.
F. PROMOTIONS - shall follow these procedures;
10
1. Promotion shall be based on
standardized criteria and administered
equitably to all employees.
2. Criteria shall be based on evaluation
and other related background qualities
which enhance the candidates in the
performance of the new position.
3. Promotion shall be without regard to
age, race, sex, color, creed national
origin, political affiliation or
handicap, except as required to fulfill
the AA Policy.
4. This policy will ensure promotion on a
non - discriminatory basis and include
minority placement in the entire
Johnston - Lee - Harnett Community Action
structure.
G. SALARY ADJUSTMENT
1. The basis for salary adjustment shall
be merit, responsibility and job
related experience.
2. The salary adjustment criteria shall be
applied to all employees and
administered on a non - discriminatory
basis.
H. EMPLOYEE BENEFITS
Each employee shall be eligible to receive
certain benefits depending on status of
employee without regard to race, religion,
color, creed, sex, age, national origin,
political affiliation, or handicap. Types
of employees shall be listed and explained
in the agency's personnel manual (Personnel
Policies and Procedures) for employee
benefits.
1. CHANGE FOR JOB STATUS
11
Any employee who believes that he /she has
been adversely affected in their job status
has a right to contact the agency's EOO. A
prompt investigation will be made.
J. REDUCTION IN FORCE
The Agency's Reduction In Force Policy
outlined and approved by the Board of
Directors which is incorporated in the
Personnel Policy and Procedures Manual
be adhered to.
as
will
K. TERMINATIONS
1. Termination shall be administered on a
non - discriminatory basis.
2. Employees being involuntarily separated
will generally be given advance notice.
Termination may be summary, however,
when in the judgment of the Executive
Director, the offence is of such
magnitude that keeping the employee on
the job would be detrimental to the
agency and /or the employee.
3. Employees must be given written notice
upon termination which will include an
explanation of the reasons for
termination.
4. Each terminated employee shall be
informed of their right to file a
complaint if they believe
discrimination was involved in their
termination and shall be so informed
upon notice of termination.
VI. COMPLAINT OF DISCRIMINATION - EMPLOYEES AND
APPLICANTS FOR EMPLOYMENT
A. Informal Procedure: Any employee or
applicant for employment who believes
he /she has encountered discrimination
because of race, color, age, religion,
sex, national origin, political
12
affiliation, or handicap should first
discuss the belief of discrimination
with the Equal Opportunity Officer.
The EO Officer will work with the
person and others concerned in an
effort to resolve the complaint
informally, within 20 working days.
When the EO Officer has completed
attempts to resolve the problem he /she
will prepare a report of the problem
and basis for disposition.
Complainant will be informed of their
right to have complaint reviewed by the
Executive Director or the next higher
level that is not involved in the
complaint. Upon request, complaint
will be reviewed by the Executive
director or next higher level within 5
working days. Written determination
will be given to the complainant within
20 working days after review by the
Executive Director or Reviewing
Officer. The complainant will be
informed of their right to appeal and
review by the Board of Directors if the
problem is not resolved.
Upon request for Board review, the
Chairperson shall within 10 working
days notify the complainant of the time
and place of Board of Directors or a
committee of the Board that will review
the complaint. If the complaint is not
resolved satisfactorily at the board
level the complainant will be informed
of the right to file their complaint
with EEOC. Complainant will be
informed of their right to file
complaint directly with Equal
Employment Opportunity Commission
(EEOC) at all levels.
B. GRIEVANCE PROCEDURES:
13
1. Definition - A grievance is
dissatisfaction with personnel actions
which alleges violations of personnel
policies or other written instructions
exclusive of discriminations.
2. Any employee who alleges violations of
the personnel policies or other written
instructions shall initiate the
grievance proceeding no later than the
(10) days after the last act which
constitutes the basis for the
grievance.
3. An employee shall present his /her
specific problem through informal
discussions with his /her immediate
supervisor.
4. If the employee is not satisfied by the
supervisor's response or the action
involves the supervisor, the specific
action of alleged violation of policies
or written instruction shall be written
and shall be submitted by the employee
to the next higher executive in rank in
the organizational structure.
5. Employees who are aggrieved by actions
of another employee of the same
employee level or rank shall submit
his /her grievance to his /her immediate
supervisor who will work with other
supervisors to resolve the grievance.
If no agreement can be reached, the
grievance shall be presented to the
Project Director.
6. If the employee is not satisfied or
agreement is not reached on the
informal level with the immediate
supervisor or written level with the
Project Director, the grievance, which
shall list the personnel policy section
(specific) or written instructions the
employee alleges to have violated along
with summary of all attempts to resolve
14
the grievance at prior levels, sha.11 be
submitted to the Executive Director.
7. The Executive Director's decision on
all grievance matters except
discrimination complaints, suspension
without pay, reductions in pay and
employee terminations shall be final.
The exceptions may be appealed to the
Board of Directors.
8. Appeals to the Board must be made in
writing within 10 working days after
the decision of the Executive director
is issued. The appeal request must be
written, stating the specific action
that was taken against the employee and
specific policy or instruction alleged
to have been violated and should be
addressed to the Chairman of the Board.
9. In cases of termination, an employee
may request an immediate hearing by the
grievance committee by making such a
request to the Chairman of the Board in
writing within 10 working days after
notice of dismissal is issued.
10. Upon receipt of an appeal request, the
Chairman of the Board shall form a
grievance committee as expediently as
possible.
11. The grievance committee shall consist
of three (3) members appointed by the
Chairman of the Board and two (2) staff
members of Johnston - Lee - Harnett
Community Action, Inc., one (1) staff
person shall be non - professional staff
member elected by the non - professional
staff members. The other staff person
shall be a professional level staff
member elected by the professional
staff members.
12. The committee chairman shall be one of
the members appointed by the Chairman
15
of the Board and shall be designated by
the board chairman at the time of
appointment.
13. The committee will be responsible for
hearing only relevant and pertinent
information relating to the specific
charge(s) of the aggrieved. The
committee will hear all witnesses
presented by the aggrieved and the
person (or agency) charged against.
Both parties shall submit a list of
witnesses they wish to present to the
committee prior to the hearing(s).
both parties shall have the right to
cross examine any witnesses.
14. Any recommendation(s) by the Grievance
committee shall be rendered within
three (3) working days after the
committee has closed its hearing(s).
Majority and Minority opinion reports
will be written where unanimous
decisions or recommendations cannot be
reached by the committee.
15. All recommendations of the Grievance
Committee must be approved or
substantiated by the Board of Directors
prior to implementation.
16. If reversal or reduction In severity of
the action or decision made by the
Executive director is recommended by
the committee and approved by the Board
of directors, the aggrieved employee
may be reimbursed up to an amount of
any loss wages caused by the adverse
action, minus the deductions of all
paid leave, workman's compensation and
other such compensations received
during the period of the grievance.
VII MAINTENANCE OF RECORDS
Johnston - Lee - Harnett Community Action
shall maintain an active file for
16
review for a period of not less than 3
months, all applicants for employment.
All other records shall be maintained
in accordance with applicable laws and
funding sources.
APPENDIX F
DOCUMENTATION OF PUBLIC HEARINGS FOR
INITIAL PLANNING PROCESS
The Daily Record, Dunn, N.C., Wednesday, January 11, 2012 -Page 3
tV tl • .: I .trict• .:. tl l Not Rhal
NEY Snow said a new plaintiff will
have to be selected by the South-
ern Coalition for Social.Justice.
fit. Because the filing period for
)12 commissioners is in February, in
amissioners the interest .of time, Mr. Snow
an attorney asked commissioners to approve
istridting'to ' hiring Adam Mitchell, ivho came
Witt map up. with the prdpdsed districts, to
handlethepracess. •
y. Attoiney Mi. Snow said Mr. Mitchell
commis- naiad also try to make it so the
redistrict - county .would not have,to: go be-
e 2010 U.S fore federal cotut'following De-
ll awaiting partmept of Justice preclearance
e U.S. De- inthe.future.
The board of commissioners
suit in the unanimously .approved the re-
quired the quest Mr. Mitchell will be paid
d approval for his work on an hourly basis
voting dis- and the cost of his services will be
ice the new split between the board of com-
ed by the missioners and Harnett County
ey must be Board of Education pending ap-
strict court . proval by the board of education.
he original For the first time in the county's
ded to ac- history, the two boards voted to
icts. use separate district maps for the
to lawsuit next 10 years.
lent agree- Commissioner Jim Burgin
The plain- asked if the county could look into
wsuit was the possibility of getting out ofthe
12008. Mr. preclearance requirement under
;oard
are
/ has the
itary-con-
68. Hi oh-
se
ils u,
my have
tary-con-
mentary
tary-con-
smallest
e county.
n the list
s. Erwin
ois have
tudents.
priations
ernment
umber of
ants, but
n neigh -
ty
tard•en -:
n of un-
: Health
for stu-
air local
Bement,
ill pro-
'or stu-
the Voting Rights Act altogether.
The county falls ender the Voting
Rights Act jurisdiction which re-
quires preclearance any time the
county makes changes that could
potentially diserifranchiselaMor-
ity voters. Coranaksioners.agreed
[oiooat te t;sue m the futu re.
AirportTees .
County Commissioners voted
to.establish a fee" schedule for.thdr
.Hainett Regional`Jetpbrt.
The fea.is $75 per month or
$900 per year .for the airport's
• fixed -base operator (FBO) to per-
form aircraft maintenance, flight
'training, for an aircraft charter or
taxi, aircraft .rental and any
ground services.
There is also a facility fee of up
-to-$25- ai d'a -fee for after-hours
service calls of up to $100.
The fee for parking an aircraft
at the jetport will be $10 per day
or $45 per month Currently, Air-
port Administrator Barry Blevins
said the fee is $2 per day and $30
per month.
Mr. Blevins said the fees are
comparable to those at airports in
surrounding counties.
•
Hearing On CCCC Building
Commissioners also held apub-
lic hearing on the proposed Cen-
tral Carolina Community College
Health Science Education Build-
ing, which is proposed to be built
at Brightwater Science & Tbch-
nology Park off U.S. 401 in Milling-
ton.
The public hearing was re-
quired to move forward with the
project Commissioners . Chair-
man Tim McNeill said the only
step remaining before •a ground-
breaking can be held is for com
missioners to approve a lease
agreement for the property. •
In other business:
• Curtis Bullion was reappoint-
ed to the Harnett County Planning
Board; Katy Aguirre and Wendy
Cortez were appointed to the Har-
nett County Council For Women;
Angie Ellington was reappointed
to the Angier Library Board; Ev-
erett Blake was reappointed to
the Angier Planning Board as an
extraterritorial jurisdiction; and
Commissioner Dan Andrews was
reappointed to the Southeastern
Economic Development Commis-
sion.
$tudeni'Charged With Assault
high hooli
School teenager has been
The sc victm, according
A •West Johnston -High
accused of assaulting an �} 1 to reports, sustained
other student while on the i loth a broken nose, in-
school commis. 6 „s '• - f temalinjury tohis shoul-
der and 'multiple facial
Garrett Dean Freeman, -�� ^�xj!?�;:-
16, of Tamworth Drive in y lacerations.
Willow Spring, was ar MnFreemanissched-
rested this past tceek.' `F an uled to appear in -the
- He is now facing a mis- Johnston County District
demeanor .charge of as- Cdurt:F'eb.14.
saultingtb inflict serious injury. Johnston Chanty Shetiff's'de-
i'he chstges.stem.f trimd. n as- tectives are still inves1jgeeing.to
saintgainsfdnotheFbtudent,al -. determinetheexadtcauseoftlie
'Iegedly in the stairwell at the attack .
• Fuguay Man Charged With Embezzling
tionofIl0 and N.C-42 •
Johnston County Sher-
iffs officials have arrest-
ed a Fuquay -Varina resi-
dent after he allegedly
stole money from his em-
ployer.
Timothy Harold Riv-
ers, 35, was taken into
custody Friday by John-
ston County deputies on
suspicion that he embez-
zled $329 in cash while working
at the Walmart near the intersec-
WTSB reports that the
incident took place in
January of last year:
The suspect was
placed in the Johnston
County Jell on a $10,000
bo, o fficiani lly
charged secured wi th one felo-
eus count of nd embezzle-
ment and conspiracy.
He was set to appear in Dis-
trict Court Monday. .
Courthouse
Continued From Page One .
Photo/Patricia Harmon-Lewis
Gentry 'Primary: stiidefikklirarida and;tance Surles, shown here, led the Pledge of Allegiance at
thi's'•inonth'i-meeting of:the-Hamett CoiintySchool Board:They'are shown with Harnett County Su-
. perintendent of Schools-Tom Frye.
dents. All of the care will be done place. School.
with the approval of the child's The board named Dyan Pope as School staff members also rec-
normal doctors. Each school will this year's Assistant Principal of ognized board members as part of
be responsible for making a space the Year. She is the assistant prin- the statewide School Board Ap-
for the respiratory care to take cipal at Overhills Elementary preciatinn Week observation.
is a
hapel
ham.
Otolar-
Sur-
sfield
uneri-
3
aft
amp
army
:and
ledal
the Dream." The keynote speaker
will be Dr. Bruce Grady, who is
dean of Shaw University Divinity
School.
The line -up for the parade will
begin at 10 a.m. If you would like
to participate in the parade, you
are asked to contact Sharon Spen•
cer at 897 -5554 or Fred Myers at
891-8308.
RSVP Events
To commemorate the 2012
t '-actin Luther King Jr. Day, Hal,
County RSVP is partnering
.n Campbell University Cam-
pus Ministries AmeriCorps in a
week of service which will run
through the holiday Monday.
Campbell students and RSVP
volunteers, as well as anyone in
• the rmmniunits. can loin together
perishable foods for the Harnett
Food Pantry. For more informa-
tion about these service projects,
contact Harnett County RSVP at
893 -7579. •
Events At Campbell
The Campbell University blood
drive will also mark the begin-
ning of a week -long tribute to Dr..
King where students and faculty
will be able to give back to the
community.
Following the blood drive Mon-
day, the Rev. Brenda Girton -
Mitchell will lead a service at
Butler Chapel on H.iesday at 10:40
a.m. The Rev. Girton - Mitchell is
director of the Center for Faith-
Based and Neighborhood Part-
nerships at the U.S. Department
of Education, where she engages
The week will culminate on
Jan. 21 with a concert benefiting
S.A.F.E. of Harnett County. Tick-
ets for the concert will be sold all
week prior to the event.
You may sign up for events on-
line at wwv.tfaforms.com/228168.
The first lilt registrants receive
a free NILE week of Service T-
shirt
Campus Minister the Rev.
Faithe Bean: said Campbell's fifth
annual hILK Week of Service is
not only a fitting tribute to Dr.
King's legacy, but will also fit in
with the university's focus on
community service during its
12Sth anniversary.
She said the Week of Service
"empowers individuals, strength-
ens communities, bridges barri-
ers, creates solutions to social
said.
Phillip Knight of Lillhtgton was
trying to do legal business when
the building was emptied.
"83 is musing me problems be-
cause I need td go to court and get
me a lawyer," Mr. Knight said.•.
Though she didn't give an exact
Break -In
amount, Mrs. Johnson said bomb
threats don't come cheap.
"It is very expensive because
we have to pay all these employ-
ees even though they can't work,"
Mrs. Johnson said
The investigation into the
threat is now ongoing and Maj.
Huber said no suspects have been
identified at the present time.
Continued From Page One son under a $90,200 bond and Mr.
Covington under a $90,000 bond.
dent, identified the stolen items in The third suspect was a juvenile
their possession — several elec- and vvas charged ona juvenile peti-
tronics including an mp3 player, tion and released into the custody
laptop, camera and video game of his mother.
system. The total value of the
items was estimated to be more —Tyler Douglas
than $2,000.
Kasiem Anderson, 16, of Benson u me rfe rt —
was arrested and charged with Co �+
misdemeanor larceny, felony lar-
ceny, felony breaking and entering
and possession of stolen goods.
Timothy Shaquille Covington,
17, of Benson was arrested and
charged'with'felony breaking and
entering, felony larceny -and pos-
session of stolen goods.
Both suspects, both South John-
ston students, were held at the
Johnston County Jail — Mr. Ander-
Continued From Page Ohe
Chief B.P. Jones is warning con-
sumers and retailers alike.
"We just want to get the word
out there, so that merchants can
be aware. This is the first we've
seen in a few months," he said.
—Tyler Douglas
DAILY DIGESTS
Community Action To Hold Public Hearing
Johnston Lee- HarneCj Community Action Inc. will hold a hold a pub-
lic hearing Jan. 19 at 4 p.m. regarding the2012 -13 Community Services
Block Grant. The public hearing will be held at 745 Shawtotcn Road
Suite A, Lillington.
Benson R.O.C.K.S.To Meet Jan. 19
Benson R.O.C.K.S. 'Reaching Our Community Kids Successfully:
will meet at 6 pm. Jan. l9 at Benson Elementary School. The meeting
will include a discussion of the status of.the 'organization's name and
tax ID number. budget and upcoming fundraiser ideas. Participants
will also discus community involvement and the status on geeing or-
ganizations to sponsor the group.
How To Submit A Daily Digest
To submit a Daily Digest, e-mail news @mydailyrecord.com, fax to
891 -4445, mail to The Daily Record at P.O. Box 1448, Dunn, N.C. 28335
or drop it by The Record offices at 99 W. Broad St., Dunn. Items are
published at no cost for nonprofit organizations.
I Nfh '5,4411 9mpaawil
Barrington House Still Water
The Daily Record Dunn, N.C., Friday, January_212 801
"liable For Rentals.' tontinpedFromPageOne
business page of
Record regard -
he , an House was in-
tlete. Barrington House will
nger offer a la carte dining
s presently closed
ginning Jan.-25, the Carriage
e at the Barrington House
be open on Wednesday,
;day, Friday and Saturday
ngs with a limited dining
and bar.
CLEARING
THE RECORD
goad relationship with us," he said
of the contingent which attended
the meeting from Eastovdr.
'T think it will be a big boost to
the City of Dunn and our consum-
ers and to the follts down inEasto-
Banrington House Twill- contin- ver," said Mayor Harris,
ue to operate as a bed and break: In November, an election was
fast and is available, as is The held for the chairman of the East -
Regency Center, to rent for wed- over SanitaryDistrictIncumbent
dings, birthdays, reunions, corpo- Chairman. Morgan Johnson, who
rate meetings, fundraisers •and supports purchasing water from
otherei'ents. Dunn, won the hotly contested
elebtion, which featured political
mailers in opposition to staying
with PWC.
One mailer. asked "Why does
BIG MONEY want to CONTROL
your water?" Another' just said .
"SayNO to Fayetteville control of
Eastover Water District!" •
Among those 'Opposed to the
deal with Dunn is Eastover resi-
dent Janet Idol; who said that the
majority of people in her commu-
nity are not happy about the
switch from PWC to the City of
Dunn.
"There's •a side to this story
'Ent you all have not heard," Mrs.
Idol said. "We feel like we have
• really been taken advantage of by
the sanitary district" •
Primary .
ington Police Investigating Break -Ins
ington Police are investigat-
:veral break -ins that took
Tuesday night •
e Fear Party Beverages on
Jld Road Was broken into
someone ldcked in the back
illington Police Chief Frank
I said The thief stole an un-
disclosed amount of money, ciga-
rettes and grocery items.
Vending machines were also
broken into at the Food Lion on the
south end of town as well as Econo-
my Tire.
Sgt. Scott Goodman is investi-
gating.
ton Fraudster Receives Federal Sentence
tenting guidelines .range, the
court found he had received more
than $1 million in gross receipts
from financial institutions as a
result of the offense. It found the
defendant was the leader of crim-
inal activity that involved five or
more participants or was' other-
wise extensive and that he abused
a position of private trust through
his interactions with unsophisti- may be indicative that people are
cated investors. It also found he
not entirely satisfied with the by
justice through pertu- lions before them.
- year-old Clinton man was
ed to 12 years and seven
in federal prison for
iric Omar Jones was also
I to pay restitution of
185.
ones was convicted by a •
nil 21, 2011, one count of
ng to commit bank fraud
lake a false statement to
5 a bank on a loan, 15
if bank fraud and two
making false statements obstructed
Continued Froth Page One
tce t -c loans. riotis testimony at his trial, ac- In the last two weeks, Republi-
Mr. Jones' sen- cordin • 0 , r can voter in - -
�e One
eso " ,st to replace
chers at the school will be
'udget request includes ap-
ltely $145,964 to replace
k, which circles the foot-
s.
:ers flared between board .
-s Chuck levorse and Mr.
nit the money the county
nd on fuel in the next year•
arse wanted an estimate
ch the county will spend on on
ct year. Transportation Di-
;evin Griffin told the board
tuber is not available. He
- Levorse his staff doesn't
e cost of fuel until it is de-
each week Mr. Levorse
could not accept that an-
can't tell me someone
have a projection about
Ich it is going to cost us,"
orse said.
'art defended Mr. Griffin, •
the point of putting a finger
evorse's face.
Tart said following the
; he did not want to Dam-
' the confrontation.
only thing I will say is that
Ting to give him a chance
he said. "By the end of the
I think everything was
OK."
Mr. Levorse
looking for information. A1ea government offices will
"I felt like 1 was being treated be closed Monday in observance
like a ldand 1 didn't like it;'Mr of Dr. Martin Luther King Jr. Day,
Levorse said. "I wanted some in- as will all banks and the State
formation and for some reason EmalaY000 Credit Union. Post of-
they didn't want to give it to me."
said he was, just
She said there are fears that
the water and sewer rates will
more than. double for customers
of the Eastover Sanitary District
as a result of having to pay Dunn
back for the construction of the
new line.
"We're going to be paying a lot
of money," she said
7b pay for the water line, the
City of Dunn has taken put a 10-
year loan, which will be paid back
over 20 years by the Eastover
Sanitary District
The city council also awarded a
bid for the project. Tuesday night
to Herring- Rivenbarkinc. of Kin-
ston, which offered the low bid of
just over $2 million when bids
were opened Dec. 20.
The next two lowest bidders,
who were not selecte est hie San
ford Contractors of Fayetteville
and Ramey Inc, of Bethania, N -C,
With soft costs, Mr. Autry said
the project was expected to•come
fn at just over $2.6 million. The
scope of the project includes the
12 -inch line, as well as the reloca-
tion of an existing booster pump
station, chemical feed station,
generator and other site-appirte-
nances to a site between Godwin
and Wade.
Audit Report
'Coanml members also received
the audit report for fiscal year
201N11 from Phyllis Pearson of
Petway, Mills & Pearson PA.
Ms. Pearson said the city was
given an unqualified audit opin-
ion, which is the highest level a
governing body can achieve.
The city's fund balance, she
said, was at $3.4 million in 2011;
an increase of almost $30,000
Over 2010 and nearly $400 since
2007.
Dun's fund balance is at 29.12
percent of operating expenses,
over three times more than the
LGC- recommended 8 percent
"The financial statements
show that the city is financially
stable," Ms. Pearson said "You've
had a period of growth instead of
a period- of decline in a very dif-
ficult economy."
Taxicab Deferral
. • The city council also deferred
several agenda items including
Mayor Harris appointing council
members to committees, setting a
date for the annual budget retreat
and an application from a Dunn
resident to operate a taxicab in
the city.
Council members held a public
hearing 'on- and
amendment to the
setting fares for t
for the first tenth:
cents for each adc
a mile.
The council the
fer an application 1
company in the tit
Johnson of Fair
Dann, to allow -.Pa
Tones the opportm
the required back
on Mr. Johnson an
five einployees. Th
heard at the next a
which is set for Fel
In other busiiiest
• Council membl
lease, agreement
Harnett High Scho
sociation Inc. to rel
the former Han
School at the Dunn
League Campus tht
2012 for $1.
• At the request c
Billy Barfield, c
agreed to record -
council meetings on
ernment channel C
'the council's refit
meetings are shown
nel.
his choice candidate.
"You should ask him," said Mr.
Brewer, pointing to H.A. Tltrling-
toa at the other end of the table.
"He's a Democrat so he's support-
ing whoever he thinks Will lose to
Rep. Paul to the other Republican
contenders.
"I'm about like her," he said,
nodding toward his Wife. •
Mary Blue, who lives in the
Riverside community, said she is
MLK Day Closings
He was still upset about the inci-
dent following the meeting.
"He got in my face for some
reason and I don't appreciate that," Continued From Page One
Mr. Levorse said
The board approved a letter of helpful, but not a prerequisite.
engagement with the Tharnngton Anyone planning to audition
Smith consulting firm to move for- must bring a hard copy of an
ward with the redistricting pro- 8 -inch by 10 -inch headshot along
toss for board elections. The with a resume. Headshots may be
school board has approved a new fn color or black and white.
district plan which has been sub- The low- budget film is a Grat-
ed musical, called "Tbo Far From
The Tree," tells the story of a fa-
ther and daughter who are both in
the music business. The film will
be set fn two time periods, the
19605 and 1980s. Larry "Doc" Car-
michael is the film's producer, di-
rector and writer.
All characters will be needed
for approximately nine to 12 days
of shooting plus rehearsal time.
Production is scheduled to begin
Film
miffed to the Justice Department
The letter of engagement allows
Tharrnngton Smith to continue the
process once approval is received
from the Justice Department.
Board attorney Duncan McCor-
mick said the Justice Department
has not had questions raised to this
point, which he said is an indicator
it could be approved.
The school board has approved
a different map from the one ap-
proved by county commissioners. this spring and run through mid -
The boards share the same district summer.
map under the current plan which
was approved following the 2000
census.
(DAILY DIGEST
�- mmunity Action To Hold Hearing
-Harnett Community Action Inc. will hold a hold a pub -
;.;, _ ,,;i -19 at 4 p.m. regarding the 3012 -13 Community Services
public hearing will be held at 745 Shawtown Road
WEDNESDAY
POWERBALL PICK K 3
(Day) 4 -7 -1
5.19.29 -45 -47 (Night) 0 -7.8
Powerball 25
Power Play 2 CASH 5
4- 14- 15 -25 -3
PICK 4: (Day) 3 -7.4 -8
(Night) 0 -8 -9 -3
fices will be closed Monday and
there will be no mail delivery. The
public library will be closed Mon-
day and will reopen Tuesday. ABC
stores will also be closed Monday.
Garbage collection will run
Monday and the landfill will also
be open, as well as all conve-
nience sites.
"There's bound tr
better," said Mr, Ro
He said he woo
• New Jersey Goy. 5
enter the race.
Gov. Christie hat
1 ii
Call Today & Subscribe To The Daily
Call 910 - 8914234
1: il>jAerorb
Published every
Monday through Friday
(Except Postal Holidays) by
Record Wcknow Square P.O. Box 1'448,
Dunn, N.C.20335
SUBSCRIPTION mi
RATES
Home
• Delivery
Home '& Online
Delivery Access
1 Month " $6A0 '``.$6'00 -
3 Months, `- •$19;00,: •;;$ 24:00;:
6 Months • $37;30
1 Year $73.6Q. $96:00
MAIL RATES
Including Sales Tax
IN STATE
3 Months $
6 Months 582.60
1 Year $143.20
OUT -OF -STATE
3 Months 558.65
6 Months $10130
1 Year $174.60
500,0 0Y U.5 Mee
USFe:10 ssse -eooe
5 Pns n' 88003,E , 8 P,* ee' ,. ea
ours M.0 ono ',mastYWm wG-:,<"
- �r. h,.e.wvm�m.,,w. camvx
' Online payments accepted 81
www.mydallyrecord.com
NSW TOLI
These ads appear in
The Daily Record classifiec
the first time today.
Excludes employment and legal n,
Ladies wool coal,cream colored site
L,Coach looklike pockelbook,black
set sheets ALL for S20 Call
910- 897 -4008
Bronze metal table,glass top,magazi-
no rack on bottom S20,bronze metal
lable,glass lop S10,corner table
$10,wall mirror 050,010 mattress
(queen) 535, Call 910-391-7130
Cow Hay for sale
bale, Call 910-85
Benson -2300 sq n 4
washer /dryer,dish
antes furnished,c:
acre lot with slo
LEASE,reterence:
check required 00
de posil,540
919 -620 -3147
Children's bedroom se1,2 Twin Grady White 21'
beds,dresser,armoire w/ glass in,inboard /outboa
doors, tv stand all for $400 Call call 919- 6314220
910 - 090 -0609
Singer Treadle sewing machine 0200
27' N S50 Call 910- 891 -4397
Free -One Dwarl Lionhead bunny,
black & while,very sweet,large
wheeled cage -Call 910 - 658 -2551
Honda Shadow
Motorcycle- 750, s
shield, muslang
rests, excellent c
due health reaso:
S2500. Call 91'
910- 990 -3527-
Find these ads and many oth
My Classifieds on pages 4-1
today's edition of The Daily F
.2 /Tuesdays, January 17, 2012
GOOD .monk_
• •i •
. CQrreeioTI'Sr. •
The Herald is comnlittedit9 accutatji:'s.r
R.V Hlghtat .Might @sanfordheraldcom.
Onthe Agenda
Rundown 'ofjlocalRieetIngsln'tl?eai a
. - TODAY- • .
rTheSller ityBbard'ofCommitslo
::willMeetatrii .In'thecouftroomat
1'ayynHal1,311 N:SecondAye,
Cff€ioalsfrom Chatharr Coiujty
- an`d`.tfie town of Cary will holds public
•meeirig regarding a proposed joint la
Muse plan covering a section of eastern
'Chatham County.The IieSring i,ill be p
• oftheregulaitrreeting oftheChatham
County Board of Commissfoneri at•6 p
• in Pittsboro iiitheAgricdltu ?e Building
auditorium, If needed, the hearing will
continued on the evening ofJari.18:
.<ThaChathafn CobntyAffofdable
'Housing'AdviaoryCorriniittee meeting
be held from 5 P:m.;630-0.m.in the D
'build'ohg, Dunlap classroom, BO.East 5t,
:Pittsboro., •
The Moore Coun yBoard of
:Commissioners will meetiri closed sass
at 5 p.m.and regularsession at 6 p.m. irk
•bdarcesmeedng:roominCarthage. •
■ A public hearingcnncemingthe
2013 Community Services Block Grant
bei idat4p.tn:atJohnstonLeeHam -.
Community Action In4275 5. Steele St,
Sanford•: .
, -. -Alba Lee.CountyBoardofSocial
Services will meet at noon in the
• commissioners' room, first floor of the Lee
. County Government Center, 106 Hillcrest
Drive, Sanford.
■The.Sanford City Council meets at 7 • .
pm. atthe miinidpel center.in Sanford. •
WEDNESDAY
MTh e Lee County Ecohomic
Develdpment Corporation Board of
Director's will meet at noon at the EDC office
in Sanford, • ' •
TheMoore County Library Advisory
Board will meet at 4 p.m. at the Carthage
library. . ' •
■ A Moore County Soda! Services Board
meeting will be held at 3 p.m. in the DSS
' board room, Carthage.
- ' The Hamett County Board or
Commissioners.willmeet in special session
at 9 a.m. in the commissioners' meeting
• rnnm nt th, rev ant„ wiminic+.=n..n
/ Thursday, January 12, 2012
GOOD MORNING
Corrections
The Herald is committed to accuracy
anddactpaltceR.ortrirl9.7a rg ali .P..4}?ral.
or request a clarification, email Editor
R.V. Hight at hight @sanfordherald.com.
On•=te.Agenda
Rundown of local meetings in the area:
•TODAY :. .
IvlfAas.gnSNheelspf Sanfordwill hold
its3Yrontfily+board meeting at 930 a.m.
at:tf a prat Presbyterian Chytclilibrary.
Interested mefibefs'oEthe community
areitivited tb semi ' •�
pil'o•'ore CountiSoil and Water
Conservationviilllif?et at4 p.m. In the
soil and water'conference room of the
agricultural center.
TheMoore County Emergency
Services Advisory Committee will meet
at 6 p.m. in the emergency services
operations center, Carthage: '
JAN.17
■ Officials from Chatham County
and the town of Cary will hold a public
meeting regarding a proposed joint land
use plan covering asection ofeastem
Chatham County.The hearing will be part
of the regular meeting of the Chatham
County Board of Commissioners at 6 p.m.
in Pittsboro In the Agriculture Building
auditorium. If needed, the hearing will be
continued on the evening ofJan.18.
The Chatham County Affordable .
Housing Advisory Committee meeting
will be held from 5 p.m.- 6:30 p.m. In the
Dunlap building, Dunlap classroom, 80
East St, Pittsboro. •
TheMoore County Board of
Commissioners will meet In closed
session at 5 p.m. and regular session at
6 p.m. in the board's meeting room in •
Carthage. .
• A public hearing concerning the .
2012 -2013 Community Services Block
Grant will be held at4 p.m.Johnston Lee
Hamett Community Action Inc, 2255.
Steele St, Sanford.
■The Lee County Board of Social
Services will meet at noon in the
commissioners'room, first floor of the Lee
County Govemment Center, 106 Hillcrest
Drive, Sanford.
SUNDAY, JANUARY 8, 2012
THE HERALD
School library wins grant.
Wilson's Mills Elementary
School has received a
10,000 grant to'strengthen
:he book collection in its li-
)rary.
The State Library of North
2,arolina awarded the School
Library Collection Develop -
nent Grant, made possible
)y federal Library Services
Ind Technology Act funds.
Statewide, 63 public school
ibraries won grants this
rear:
"This grant helped us build
stronger book collection to
,upport the school's curricu-
um," said Susan Bolejack, .
he librarian at Wilson's
Mills Elementary.
The grant replaced outdat-
d books and added new top=
cs to the library's collection:
We struggle to maintain a
ollection that is current and
student needs," Bole -,
G _ .id. "Our average book
-ears old..
;rant .helped us buy
woks for the medicine/
-fogy section and : 290
3A
•
From left, Deniarcus Sanders-Brantley, Maiisol Saucedo-Contreras and .Kathryn Jenk-
ins enjoy some of the 698 books the school bought with a state library grant:
•
. , COURTESY b JOHNSTON COUNTY SCHOOLS • •
ing readiness and student not' offered to replace exist- school libraries this year to-
achievement. Research corn- .ing funding .for the library. taled $612,181. Through this
re g i s t e r e d should not 'enter buildings,. it
ossible tliatan incorrect or
k state as a Sex offend - • is p . connection incorrect
. c o r
It records show..He faulty - Internalallow
011 years- and • seen this to
hind bars before he ing plumbing is designed with
led''in 2007, state re- • a water.trap at all sinks, toilets
ow and shower' drains;. properly
someone: contacted functioning traps will prevent
• 0
:a PoliteDepai-tment smoke-from entering the
.11.with, allegations building. \ that our trap is
' • e had • molested • a child, To ensue Y
llo's parole Was immedi- full, pour' a3 �, ut one gallon of
•revoked., water into.alt that have •
astillo is,being held at the not been used recently. In the
oi.en. Correctional Institu- event that smoke 'enters Your •
)n,•:a.medium-security pris- • home or business, open all
a in° VancOboro, authorities.
'parted.
Jobless rate
s: to
Johnston County job- -
1te fell to.:8.7 percent in
fibril 9 percent in
the N.C•.'Employ-
it.,,,ccurity CommisSi0n
:j?preed last week,
It 14nvefber, when the
aunty's labor force. stood at
K +t;.,.,,r.,,har:rfinhless
windows for ventilation and .
promptly notify\.town'person-
nel •by.calling 934 - 2438,
934 -2798 or 934 -1377.
• Police form
crisis team,
The Clayton Police Depart-
ment has trained two officers
to be part of a Crisis Interven-
tion Team. •
The intervention. team is
'made up of. law enforcement.
. officers, mental - health provid-
the Zebulon'Police Depart . Before opening-her-practice,
ment•before joiningthe:Clay- Bennett worked for 'a. short
tonforcein2008Heholdsthe while as ahospitalist -atJohn-
IIntermediate Law Enforce- .stop Medical tenter sin Smith-
_ • nient Certifi- field. .An open house is sched-
cation from uled from 5 to 7p.m. Jan. 12. Re-
f h. e • N . C . freshments will be served, and a
Ci-iminal Jus- door prize will be •awarded. .
.tire. Training
and-Stan-
.dards Com-
mission. He-
.will graduate
Gook this spring Johnston County's landfill
from 'John- and solid 'waste convenience
ston Community College. centers willbe closed Monday,
Cook will be assigned to the Jan. 16,1n observance of the
Special 'Operations Division, Martin Luther King'Jr. holiday.
For more information, call the
Johnston County Solid Waste
Division at 938 -4750.
Landfill closed
for holiday
Traffic Unit.
New .practice
. in Clayton Public hearing
Elizabeth Bennett of 'Clay, - The board of Johnston-Lee-
ton has openeda primary-care Harnett Community Action
practice, Comprehensive will meet at 4p.m. Thursday,
Care, in Clayton. The office is Jan: '19, in the conference
in Suite, 240 of the Johnston room at 1102 Massey St.,
Professional Plaza, which is Smithfield.>The board will
on the campus of. Johnston - hold a public hearing on its
Medical Center on N.C. 42 201213 Community Services
• Block Grant.
Obituaries
Notices may
becom
View and place ph
Contact our.
Bold listings indicat
JOHNSTON CQUNTY
Benson, Jewel W. Lee, 80.
Benson, Jill Pope, 59 ' •
Four Oaks, Geneva A. Stanley,
Princeton; Amanda 'Mandy" Gr
Princeton, Norma J. Hollomar
Selma, Pearl D. Johnson, 83
Smithfield, Rosa Y. Suiith,57
STATE
Dunn, Johnny G. Mclamb, 46
Hampstead, J.L. Barbour,
OUT OF STATE
Handover, MD, Dorothy Cox, 7
J.L. Barbow
HAMPSTEAD
J.L. Barbour of Ham
died Tuesday, Decent
2011 at home surroundei
family.
He was born Novern
1948 In Smithfield; NC
the late Clarence Barbc
Ethel Godwin Barbour. J
the owner-of Dolphin Ele
Surviving is his wife; '
Mangum: Barbour;
The Clayton High S
from &gCarolina F
attend . officer train
gene: Chacvill.e, pres
beth Conley, advis
Nick Mann, vice On
COURTESY
Window World has solu
ruin'-
OHNSTON- EE- : • RNETT COMMUNITY ACTION, XNC.
POST OFFICE DRAWER 711
SMITHFIELD, NC 27577
MEETING ATTENDANCE
DATE /9'1
NAME OF COMMUNITY GROUP �S-86j ✓ G[l'i-t 1
PLACE & ADDRESS
C & A FORM 14 REVISED 8/2000
Jan 23. 2012 11 :35AM JLNCA- Sanford NC • • No.881° P 2
a'OHNSTON rAEE- CARNETT 4COMMUNITY. - CTION, ITC.
POST OFFICE DRAWER 711
SMITHFIELD, NC 27577
MEETING ATTENDANCE,
DATE 09/./4
NAME OF COMMUNITY GROUT g ali6 /flail
PiAC
E & ADDRESS i r 'G ( iJc-
A FORM 14 REVISED 8 /2000
JOHNSTON COUNTY
2012 -2013 CSBG- PUBLIC HEARING
JANUARY 19, 2012
"COMMENTS FROM THE PUBLIC"
Please feel free to write your comments space regarding rovided b low.
Community Services Block Grant in th e p ace p
There were no representatives from the community in attendance at the
CSBG Public hearing in Johnston County
LEE COUNTY
2012 -2013 CSBG- PUBLIC HEARING
JANUARY 17, 2012
"COMMENTS FROM THE PUBLIC"
Please feel free to write your comments regarding the 2012 -13
Community Services Block Grant in the space provided below.
There were two individuals in attendance from the community at the Lee
County CSBG Public hearing, but they left after discovering that it was not
the public hearing for the Department of Soil and Conservation.
HARNETT COUNTY
2012 -2013 CSBG - PUBLIC HEARING
JANUARY 19, 2012
"COMMENTS FROM THE PUBLIC"
Please feel free to write your comments regarding the 2012 -13
Community Services Block Grant in the space provided below.
There were no actual comments from the 2 people who attended the public
hearing because they thought it was a public hearing for the JLHCA
Weatherization Program. After realizing it was the wrong meeting, they
took the time to look over the CSBG funding application, but declined to
make any comments. They wanted to know what they needed to do to get
their homes weatherized and when could the work be completed.
APPENDIX G
DOCUMENTATION OF NOTICE OF INTENT TO
APPLY
0
'
C cn
CD N
V) "7 c
OS. CD
• N OD.
W'-0
CA 0
o
Ni
NS-9E2-61-6 .uortna
)--, 0, O m 5 p C%D co O. O. W n, • �m w 5 p 0 5. 0, P O
' C/) p,• .mt K c, O x CD co N �--• O
cna -(n :s.CD ,CA -roro m roCD
s-5.O �" O D 0,P p r— O P n
r--, (1:1 p l* p P O m ro Cro O 5 O
E O xi
?-.
p- oP)
W0SP' 0 CD IN
CI .-- (CID.), O C7
C9 •t GnC�.cn
¢� O �5 W E.C•i-. -NO et..4t5
D.7 CIO. rr ro 0 o ,c 0, CO Q
O m CD �a c O Co • 5 co 6'o p n 0 0 o
CD o - P� 1 C7 ?.. °- °g 1. S/�
CI
i N C C__Cf4 F42. cam-"'-_
•.moo �+� ..
w� O� o �,.,,..
• ro
i E•• °.j "X . ✓' Li JQ 1 °µ zN� ,' ■
pr,•
<= _ ���. I tea' 3f3 N_Ia •
as
o- � (0
Q) 0) m Ott O CO
O CD • a"3 rr c x0'0 1
¢,
cn
CD 5'2-0 cD w G
" p. • rr
(0
P CD O G m - 0fs
Tr 0 CD ,C . a
ro r*p
CPA
cn m.
O O
.gyp
• . szt-ua
0) o [n rr
RD_ M.
D time,
House
es
peo-
3econd
l Scott
ne a lot
gave
s when
ars. At
g com-
office
more
It term .
irs are
Lion.
disap-
le said
term.
said
what
tr the
eting,
led it
y," he.
ainst
id he
man-
rote a
day
t see
n for
re-
; he
Dint-
aate
has
,set
aid.
y is
fer-
p-
dry
`o''f
ess
Drs
sh-
lot
The Daily Record, Dunn, N.C., Tuesday, December 4, 2012 - Page 3
McNeill, Andrews Honored At Final Board Meeting
By BRIAN HANEY
News Editor
Yesterday marked the final
meeting for two men who
have served on the Harnett Coun-
ty Board of Commissioners for a
combined 32 years.
Outgoing Commissioner Dan
Andrews and then -board Chair-
man Tim McNeill became tearful
as they bid farewell to the board
of commissioners and were hon-
ored with resolutions from the .
county and the state's highest ci-
vilian award, the Order of the
Long Leaf Pine.
For Mr. Andrews, yesterday
signified the end of two decades
on the board with two of those
years spent serving as chairman.
Mr. McNeill has served 12 years
on the board, with the last four as
chair.
Mr. McNeill presented Mr. An-
drews with a resolution from the
county in honor of his service, as
well as the Order of the Long Leaf
Pine, which he called "a well de-
served honor for a great man."
In reading the resolution, Mr.
McNeill said Mr. Andrews "has
been a vigilant and - dedicated
commissioner" and listed a num-
ber of accomplishments which
were made during Commissioner
'Andrews' tenure on the board,
including construction of a new
governmental complex including
a new Harnett County Court-
house and Harnett County Sher-
Daily Record Photo/Brian Haney
Outgoing Harnett County Commissioners Dan Andrews, left, and
Chairman Tim McNeill deliver parting remarks during their final
meeting as the two prepare to leave the board Monday morning.
Both men were given resolutions in their honor from the county,
as well as the Order of the Long Leaf Pine.
iff's Office, creation of the
Brightwater Science & Technolo-
gy Park, which will soon be home
to the new Central Harnett Hospi-
tal and Central Carolina Commu-
nity College Health Science build-
ing, implementation of the Leake-
Goforth . study and creation of
Harnett Forward Together Com-
mittee, as well as construction of
numerous new schools and im-
DAILY DIGESTS
Community Action Board To Meet. About Grant
Johnston- Lee - Harnett Community Action Inc. will apply for $592,668
to provide services to low - income people in Johnston, Lee and Harnett
counties to operate the Community Services Block Grant Program for
fiscal year 2013- 2014.The JLHCA Board of Directors will meet to ap-
prove the grant at its Dec. 13 board meeting. The meeting will be held
at 6:30 p.m. in the conference room at Johnston- Lee - Harnett Commu-
nity Action Inc., 1102 Massey St., Smithfield. For more information,
call (919) 934 -2145, ext. 141. •
Erwin Board To Meet Thursday
The Erwin Board, of Commissioners will hold its regularly sched-
uled meeting at 7 p.m. 'Thursday in the Erwin Municipal Building
Board Room. Some items on the agenda include December's Citizen of
_ _ [2.1.‘ r imnrnvpmPnt ntan and
provements to existing schools in
the county.
"Thank you, my friend," said
Mr. McNeill in presenting the
resolution to Mr. Andrews.
Mr. Andrews thanked the citi-
zens of Harnett County for allow-
ing him to serve for the past two
decades.
"It has been an honor and a
privilege," he said.
He then recounted when ' he
first took office in 1992 and com-
missioners voted to move the
Harnett County Courthouse to the
governmental complex.
"What a decision that was," he
said, also mentioning the new
hospital in Lillington and the
CCCC building along with the
coming East Carolina University
dental facility set to be built at
Brightwater Business Park and
the Campbell University School
of Osteopathic Medicine, current,
ly under construction in Buie:
Creek.
"We •have worked together
with all these, people to do al
these things," he said. "The fu
ture of Harnett County has never
been brighter. I leave this boar
with no regrets. I am proud of ou
accomplishments."
Vide Chair Beatrice Hill the:
made a similar presentation t
Chairman McNeill, in which sh
thanked him for his "outstandin
leadership abilities, his deep coi
cern for good, local governmer
and his strong commitment 1
provide better services to all tl
citizens of Harnett County." Tl
presentation elicited tears fro:
the outgoing chairman.
Mr. Andrews thanked Mr. M
Neill "for his friendship and e
erything that we have done t
gether."
"I will miss them and all t
work they have done," said MI
Hill of her. two colleagues. ",
they leave us, I am hoping the
coming board will do as much
those that are going out. We did
always agree, but we were able
work all our problems out."
Mr. McNeill thanked his fam
and credited them as the reas
he got involved in public servi
then he turned his focus to t
board of commissioners.
"We've made progress even
these hard times. We've acct
plished a lot and I challenge t
new board to accomplish el
more because the challenges
great. I wish them well," he sa
"I love Harnett County,"
concluded. "I grew up here,
die here and I want it to be s
cessful."
Commissioners
Continued From Page One
line images of the county's check
register, a list of the county's cur-
rent contracts and agenda pack-
ets for county board meetings.
torney Dwight. Snow to draft
whistleblower policy that woi
allow .county employees to co:
forward with information with
fear of retaliation from their
pervisors.
a er__ TT....rvrx naL- , ne. -a-VT 1P
Dec•12. 2012 10:10AM JLHCA-Sanford, NC
LEE COUNTY SCHOOLS
Monday: Hamburger
steak with rice and gravy
and gain roll or hot dog
with chili, baked beans,
coleslaw, fresh banana;
Tuesday: Chicken fajita
or vegetable beef soup
with cheese• sandwich
and wheat cracker, green
beans, candied yams,
peaches; Wednesday:
Pork roast and cheese
sandwich on whole grain
bun or mac and cheese
•
SCHOOL MENUS '
with ham slice and grain
roll, oven roasted pota-
toes, turnip greens, blue-
berry cup; Thursday:
Ham and cheese sand-
wich on whole grain bun
, or chicken wings with
grain roll, green .peas,
tossed salad, pear cup; Fri-
day: Pizza Friday; glazed
carrots, lima beans, nixed
fruit
GRACE CHRISTIAN
Monday: Chicken
No.9896 P. 2/2
Saturday, December 8;2012 / A3
nuggets, mac and cheese,
buttered carrots, fresh
fruit and milk; Tuesday:
Beef quesadillas,.salsa,
sour cream, lettuce, tor-
tilla chips, fresh fruit
and milk; Wednesday:
Pizza, lettuce and 'toma-
to salad, fresh fruit and
tnilk, Thursday: Spaghetti
with meat sauce, corn,
garlic bread, fresh fruit
and ztul% Friday: Cheese-
burger, lettuce, tomato,
french fries, dill spear,
fresh fruit, ice cream and
milli.
LEE CHRISTIAN
Monday: Steak nug-
gets, steak fries, slaw,
peaches; Tuesday: Ravi-
oli, corn, applesauce;
Wednesday: BBQ pork
chops, mashed potatoes,
field peas, roil; Thursday:
Ham, potato salad, green.
beans, cranberry sauce;
Friday: Pizza, raw veg-
gies with dip, fruit
•
• se for Monday
ce
interruption set
FROM CITY OF SAINFORD
SANFORD — There
will be a temporary
interruption,. of water
service for water line tie
in. Water will be off on
iylonday, Dec. 10, from 9
-m: to 5 p.m. in the fol-
owing areas:
• Salem Church
Road from Buckhorn
Road to Copeland Road.
• Buckhorn Road
from Salem Church
Road to Thomas Kelly
Road.
' Water pressure may
be low and water may
be discolored in the sur-
rounding areas during
this tinge.
Petitions for "Wilmington
10 pardon go to governor
BY THE
ASSOCIATED PRESS
RALEIGH, N.C. —
lie governor's office
pow has petitions bear -
ag the signatures of
4,000 people who
ay the Wilmington
0 should receive par -
ons.
Wilmington 10
'ember Willie Earl
ereen went to Gov.
everly Perdue's office
riday with the peti-
ons seeking pardons
for the nine men and
one woman who were
convicted in 1972 of
the firebombing of a
white -owned grocery
store in predominantly
black area of Wilnling-
ton.
Then -Gov' Jim Hunt
refused to pardon the
group in 1977 but did
commute their. sen-
tences. Three key
witnesses eventu-
ally recanted their
testimony.
ELHCA board meets Dec. 13
SMITHFIELD --
ihnston- Lee - Harnett
ommunity Action.Inc.
ill apply for $592,668 to
•ovide services to low-
come people in John -
on, Lee and Harnett
unties to operate the
wamunity Services
ock Grant Program
- fiscal year 2013 -2014.
The JLHCA Board
of Directors will meet
to approve the grant at
its Dec. 13 board meet-
ing. The meeting will
be held at 6:30 p.m. hi
the conference room at
Johnston - Lee - Harnett
Community Action, .Inc.,
1102 Massey St., Smith-
field, N.C. 27577.
•
•
•
As the disabilities of
age increase, focus
on your blessings
Q: I'm in my
Bps, and I've just
been told that I'm
going blind. It's not
going to happen all
at once, I
understand,
but there •
doesn't seem
to be much
the doctors
can do about
it. I hate this,
and I'm not
sure life is
worth living
anymore,
What do you.
fbbik? — H.R.
Al Your letter
came just as I was
celebrating my 94th.
birthday — and now
someone has to read
grandchildren (and
now great grandchil=
dren).
Most of all, I still
can enjoy God's
presence every
day. I can pray;
I'can encourage
others; I can
meditate on the
promises God
has given us
iir His Word,
the Bible; I can
thank God for
His faithfulness
to me over the
years. God's
promise is true: "Even
to your old, age and
gray hairs I ana he, I
amhe who will sustain
you" (Isaiah 46:4).
Don't give in to•
my malt to me, because ' despair. Instead, give
I too suffer. from what's your life to Jesus
called age - related Christ, and ask Him
macular degeneration, to help you adjust to
or growing blindness. • whatever comes your'
Has it been easy way. Above all, thank, .
to adjust to this? Not Hind that someday ail
really; I miss not the pains and sorrows
being able to pick up and disabilities of this
a newspaper and read life will be over and we
it or read my Bible the will be safely in God's
way I once could. But presence forever.
instead of focusing
on what l can't do as'
the disabilities of old
age increase, I try
instead to focus on
what I still can do. I
still have some vision;
I still can move about
to some degree; I
still can spend time
with my children and
BILLY •
GRAHAM
MY ANSWER
Send your queriesto`My
Answer; c/o Billy Graham,
Billy Graham Evangelistic
Association, 1 Billy Graham
Parkway, Charlotte,
N.C, 28201;61114877)
2- GRAHAM, or visit the Web
site for the Billy Graham,
Evangelistic Association:
www.billygraham.org.
APPENDIX H
DOCUMENTATION OF SUBMISSION TO COUNTY
COMMISSIONERS
APPENDIX J
COST ALLOCATION PLAN
CO
0
CD
w
pt
N
CD
a.
0
tD
N
D.1
cD
-n
O
0
p1
CO
CD
0
-+1
N
O
n
O
0
n
n
-a
a.
.-r
3
0
N
0
0
N
0
-1,
0
n
cD
11. Maintenance and Repairs:
• aeaA yoea wea6oad Aq pasn ;unowe ay; uo poses
10. Methodology for Supplies and Materials:
- ieeA yoea wea6oad Ikq pasn ;unowe ay; uo poses
9. Telephone Equip. Usage:
:a6esn as ;ndwo° •8
Vehicle from program ownership.
:aoueansul 'L
•a6e ;oo; aaenbs i(q and
-s6oi lenpinlpui
5. Workman's comp (Fringe):
- wea6oad Jed salaeles uo poses
:aulg3eNI a6e ;sod .17
- s6oi wag walla! Jo aagwnN
:eulyoel g Ado •g
Number of copies from Togs.
:auogdalal 'Z
Number of telephones plus long distance Togs.
c
N
Square feet of space occupied.
1SOO U JVHS AO Sw3111
AJOloaoHl3iN NOI1V9O11V
COST ALLOCATION METHODOLOGY
APPENDIX K
VERIFICATION OF 501(C) (3) STATUS
VERIFICATION OF 501 (C) (3) STATUS
We, the undersigned entity, hereby testify that the undersigned entity's
501 (c) (3) status is on file with the North Carolina Department of Health
and Human Seniices, Division of Social Services is still in effect.
Johnston - Lee - Harnett Communit Action Inc
Name of Agency
a. 7 aw n
Chairman, Executive Director, or other Authorized Official
Sworn to and subscribed before me,
This is the J L day of
be. c cry-) e r , 20 Z .
o ary Public
&IL/tic-7
My Commission expires: f' / S" a-0 f`3
Z z
1 '
A,.
Internal Revenue Service
Date: January 22, 2002
Department of the Treasury
P. 0. Box 2508
Cincinnati, OH 45201
Person to Contact:
Tonya Martin 31 -07387
Customer Service Representative
Johnston - Lee - Harnett Community Action, Incorporated Toll Free le on Number:
P.O. Drawer 711 e; Oa to eo P e
877 - 829 -5500
Smithfield, NC 27577 -0711 Fax Number:
513 -263 -3756
Federal Identification Number:
A- 0859623
Dear Sir or Madam:
We have received the copy of the Amended Articles of Incorporation filed with the State of North Carolina, on
may 8, 2000, indicating that your name has been changed from Johnston -Lee Community Action,
Incorporated to the name shown above.
near records indicate that a determination letter issued in February 1967 granting your organization exemption
m federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect.
Based on information subsequently submitted, of the classified your
because t'saaln organ desis
509 a
foundation within the meaning of section 509(a)
sections 509(a)(1) and 170(b)(1)(A)(vi).
This classification was based on the assumption that your organization's operations would continue as stated
in the es hcation. l your please letfous sources of
we can consider the effect of the of operations, or on the exempt
purposes have changed, P
status and foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it The law filed by the a 5th
day of the fifth month after the end of the organization's annual accounting p imposes
penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable
cause for the delay.
qII exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Act (social taxes) remuneration $100 o paid to each
employee during
;alendar y ea r. Y our organization is not liable or the tax imposdunderthe Fede al Unemployment Tax Act
FUTA).
organizations that are not private
adretnotsautomalicalbyeexempt excise
se ttaxes? of the
:ode. However, these organizations
onors may deduct contributions to your organization as provided in section 170 of the Code Bequests,
=_gacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and
lift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code
-2-
Johnston- Lee - Harnett Community Action, Incorporated
56- 0859623
Your organization is not required to file federal e.clfmouaorganizationes subject subject
o this tax, it tax on must file an
business income under section 511 of the your
tax return on the Form 990-T, our organization's oni'sap esentsor proposed activities tate unrelated 'ltt trade or
are not determining whether any Y 9
business as defined in section 513 of the Code.
The law requires you to make your organization's annual return available for public inspection a on without charge
for three years after m t the due
on date of
the s If
also required to make available for public inspection a copy of
recognition ep of exemption documents and the exemption letter to any individual who requests
the exemption application, any supporting actual
such documents in person or in writing• You e law does rg of only a
you to provide vde� copies public blic inspection
postage costs for the copied materials. The
that are widely available, da for each day posting not make tthese these ava'�ab e for publ cmay
be liable for a penalty of $20 a day
inspection (up to a maximum of $10,000 in the case of an annual return).
.ecause this letter could help resolve any questions about your organization's exempt status and foundation
status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincerely,
v
John E. Ricketts, Director, TE /GE
Customer Account Services
APPENDIX L
STATE GRANT CERTIFICATION -
NO OVERDUE TAX DEBTS
MAIN OFFICE
Phone 919 - 934 -2145
Fax 919- 934 -6231
Post Office Drawer 711
1102 Massey Street
Smithfield, NC 27577
LEE COUNTY OFFICE
Phone 919- 776 -0746
Fax 919 - 774 -1867
Post Office Box 1061
225 S. Steele Street
Sanford, NC 27330
To: State Agency Head and Chief Fiscal Officer
Certification:
HARNETT COUNTY OFFICE
Phone 910 - 814 -8360
Fax 910 - 814 -8362
Post Office Box 40
745 Shawtown Rd., Suite A
Lillington, NC 27546 -0040
We certify that the Johnston - Lee - Harnett Community Action, Inc., does not have any
overdue tax debts, as defined by N.C.G.S. 105-243.1, at the federal, State, or local level.
We further understand that any person who makes a false statement in violation of
N.C.G.S. 143C- 6 -23(c) is guilty of a criminal offense punishable as provided by N.C.G.S.
143C-10-1b.
Sworn Statement:
Robert Atkinson and E. Marie Watson being duly sworn, say that we are the Board Chair and
Board Chair and Executive Director, respectively, of Johnston - Lee - Harnett Community Action,
Inc. of Smithfield in the State of North Carolina; and that the foregoing certification is true,
accurate and complete to the best of our knowledge and was made and subscribed by us. We
also acknowledge and understand that any misuse of State funds will be reported to the
appropriate authorities for further action.
/7q/0 h 1 ( a414,YfJ
Board Chair
e.Th 11
Executive Director
Sworn to and subscribed before me on the day of the date of said certification.
My Commission Expires: /1
l
If there are any questions, please contact the state agency that provided your grant. If needed, you may contact
the North Carolina Office of State Budget and Management:
NCGrants @osbm. nc.gov- (919)807 -4795
1 G.S. 105 -243.1 defines: Overdue tax debt. — Any part of a tax debt that remains unpaid 90 days or more
after the notice of final assessment was mailed to the taxpayer. The term does not include a tax debt,
however, if the taxpayer entered into an installment agreement for the tax debt under G.S. 105 -237 within 90
days after the notice of final assessment was mailed and has not failed to make any payments due under
the installment agreement."
MS &NCD Form 0008
Eff. July 1, 2005
Revised July 18, 2006, 7/07, 8/09, 9/11
Page 40 of 49
c.,i in! nopnPTI INITY EMPLOYER
APPENDIX M
NOTARIZED CONFLICT OF INTEREST POLICY
NOTARIZED CONFLICT OF INTEREST POLICY
State of North Carolina
County of Johnston
1, Lakisha Olsron Ni chnl G , Notary.Public for said County and State, certify that
Robert W. Atk.insnn personally appeared before me this day and acknowledged
that he /she is Ronrri riha; rtwn of Johnston - Lee - Harnett Community Air i on,
[enter name of entity}
and by that authority duly given and as the act of the Organization, affirmed that the foregoing Conflict of Interest Policy
was adopted by the Board of Directors/Trustees or other governing body in a meeting held on the 16 day of
February , 2012
Sworn to and subscribed before me this 21st day of Deeemhar
My Commission expires
(Official Seal)
November 21 ,20 16
,2012.
Inc.
Notary Public
MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM
Instruction for Organization:
Sign and attach the following pages after adopted by the Board of Directors/Trustees or other governing
body OR replace the following with the current adopted conflict of interest policy.
Johnston - Lee - Harnett Community Action, Inc.
Name of Organization
Ri of 1- i oute
Siglature of Organization Official
Conflict of Interest Policy
Instructions: This document is intended as an aid to assist non -State entities in establishing a conflict of
interest policy. It is not intended to be used verbatim, but rather to serve as a template for
nongovernmental organizations as they craft their individual conflict of interest policy. This
example includes definitions of what is considered unacceptable, and the consequences of
any breaches thereof. Each organization that chooses to use this template should take care
to make changes that reflect the individual organization.
The Board of Directors/Trustees or other governing persons, officers, employees or agents are to
avoid any conflict of interest, even the appearance of a conflict of interest. The Organization's
Board of Directors /Trustees or other governing body, officers, staff and agents are obligated to
always act in the best interest of the organization. This obligation requires that any Board
member or other governing person, officer, employee or agent, in the performance of
Organization duties, seek only the furtherance of the Organization mission. At all times, Board
members or other governing persons, officers, employees or agents, are prohibited from using
their job title, the Organization's name or property, for private profit or benefit.
A. The Board members or other governing persons, officers, employees, or agents of the
Organization should neither solicit nor accept gratuities, favors, or anything of monetary value
from current or potential contractors /vendors, persons receiving benefits from the Organization or
persons who may benefit from the actions of any Board member or other governing person,
officer, employee or agent. This is not intended to preclude bona -fide Organization fund raising -
activities.
B. A Board or other governing body member may, with the approval of Board or other governing
body, receive honoraria for lectures and other such activities while not acting in any official
capacity for the Organization. Officers may, with the approval of the Board or other governing
body, receive honoraria for lectures and other such activities while on personal days,
compensatory time, annual leave, or leave without pay. Employees may, with the prior written ivities
on
approval of their supervisor, receive honoraria for lectures and other
pay. If a tBoa d or hi other
personal days, compensatory time, annual leave, or
governing body member, officer, employee or agent is acting in any official capacity, honoraria
received in connection with activities relating to the Organization are to be paid to the
Organization.
C. No Board member or other governing person, officer, employee, or agent of the Organization
shall participate in the selection, award, or administration of a purchase or contract with a vendor
where, to his knowledge, any of the following has a financial interest in that purchase or contract:
1. The Board member or other governing person, officer, employee, or agent;
2. Any member of their family by whole or half blood, step or personal relationship or
relative -in -law;
3. An organization in which any of the above is an officer, director, or employee;
4. A person or organization with whom any of the above individuals is negotiating or has
any arrangement concerning prospective employment or contracts.
D. Duty to Disclosure -- Any conflict of interest, potential conflict of interest, or the appearance
of a conflict of interest is to be reported to the Board or other governing body or one's supervisor
immediately.
E. Board Action -- When a conflict of interest is relevant to a matter requiring action by the Board
of Directors/Trustees or other governing body, the Board member or other governing person,
officer, employee, or agent (person(s)) must disclose the existence of the conflict of interest and
be given the opportunity to disclose all material facts to the Brd a dconfl cber rater smiAfter
with governing board delegated powers considering the possible
disclosure of all material facts, and after any discussion with the person, he /she shall leave the
governing board or committee meeting while the determination of a conflict of interest is
discussed and voted upon. The remaining board or committee members shall decide if a conflict
of interest exists.
In addition, the person(s) shall not participate in the final deliberation or decision regarding the
matter under consideration and shall leave the meeting during the discussion of and vote of the
Board of Directors/Trustees or other governing body.
F. Violations of the Conflicts of Interest Policy -- If the Board of Directors/Trustees or other
governing body has reasonable cause to believe a member, officer, employee or agent has failed
to disclose actual or possible conflicts of interest, it shall inform the person of the basis for such
belief and afford the person an opportunity to explain the alleged failure to disclose. If, after
hearing the person's response and after making further investigation as warranted by the
circumstances, the Board of Directors /Trustees or other governing body determines the member,
officer, employee or agent has failed to disclose an actual or possible conflict of interest, it shall
take appropriate disciplinary and corrective action.
G. Record of Conflict -- The minutes of the governing board and all committees with board
delegated powers shall contain:
1. The names of the persons who disclosed or otherwise were found to have an actual or
possible conflict of interest, the nature of the conflict of interest, any action taken to
determine whether a conflict of interest was present, and the governing board's or
committee's decision as to whether a conflict of interest in fact existed.
2. The names of the persons who were present for discussions and votes relating to the
transaction or arrangement that presents a possible conflict of interest, the content of the
discussion, including any alternatives to the transaction or arrangement, and a record of
any votes taken in connection with the proceedings.
Approved by:
Johnston- Lee - Harnett Community Action, Inc.
Name of Organization
Date
Signature o Organization Official
12/71/ Ii
MAIN OFFICE
Phone 919 - 934 -2145
Fax 919- 934 -6231
Post Office Drawer 711
1102 Massey Street
Smithfield, NC 27577
LEE COUNTY OFFICE
Phone 919- 776 -0746
Fax 919 - 774 -1867
Post Office Box 1061
225 S. Steele Street
Sanford, NC 27330
Conflict of Interest
HARNETT COUNTY OFFICE
Phone 910 - 814 -8360
Fax 910- 814 -8362
Post Office Box 40
745 Shawtown Rd., Suite A
Lillington, NC 27546 -0040
This statement is taken from Chapter XV Section II of Johnston - Lee - Harnett
Community Action's Personnel Policies and Procedures.
CONFLICT OF INTEREST
It is the policy of the agency to prohibit business contracts or transactions with any
firm in which a member of the Board of Directors or other policy - making body, or
employee has a substantial business interest, or may directly or indirectly benefit
from such transactions. Any member of the Board of Directors or other policy -
making body or employee having any interest shall promptly make such interest
known in writing to the Chairperson of the Board of Directors. This does not
preclude conducting business with such firms when there is no other convenient
source of supply. If it is necessary to conduct transactions with such firms, a written
statement of justification shall be furnished.
No reward, gift or other form or remuneration may be accepted by any member of
the Board of Directors or other policy - making body, or employee for performance
or non - performance from any vendor, contractor, individual or firm or from any
other sources having or proposing to have a business relationship with the agency.
Executive Director
My commission expires ///21/ /
Notary h AZ- % cfiglivA
(vIR
APPENDIX N
FEDERAL CERTIFICATIONS
FEDERAL CERTIFICATIONS
The undersigned states that:
1. He or she is the duly authorized representative of the Vendor named below;
2. He or she is authorized to make, and does hereby make, the following certifications on behalf of the Vendor, as set out herein:
a. The Certification Regarding Nondiscrimination;
b. The Certification Regarding Drug -Free Workplace Requirements;
c. The Certification Regarding Environmental Tobacco Smoke;
d. The Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered
Transactions; and
e. The Certification Regarding Lobbying;
3. He or she has completed the Certification Regarding Drug -Free Workplace Requirements by providing the addresses at which the
contract work will be performed;
4. [Check the applicable statement]
❑ He or she has completed the attached Disclosure Of Lobbying Activities because the Vendor has made, or has an
agreement to make, a payment to a lobbying entity for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with a covered Federal action;
OR
®He or she has not completed the attached Disclosure Of Lobbying Activities because the Vendor has not made, and has
no agreement to make, any payment to any lobbying entity for influencing or attempting to influence any officer or
employee of any agency, any Member of Congress, any officer or employee of Congress, or any employee of a Member of
Congress in connection with a covered Federal action.
5. The Vendor shall require its subcontractors, if any, to make the same certifications and disclosure.
eihat (A/ 21,14
Signatur
_Johnston- Lee -Harnett Community Action, Inc.
Vendor
Board Chairman
Title
z// /2
Date
[This Certification Must Be Signed By the Same Individual Who Signed the Proposal Execution Page]
*************************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
I. Certification Regarding Nondiscrimination
The Vendor certifies that it will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination basis of race,
a 10 c 5 color or national origin;
(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683,
prohibits
discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits
discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. § §6101- 6107), which
prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating
to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g)
Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § §3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or
financing of housing; (h) the Food Stamp Act and USDA policy, which prohibit discrimination on the basis of religion and political
beliefs; and (i) the requirements of any other nondiscrimination statutes which may apply to this Agreement.
*************************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
II. Certification Regarding Drug -Free Workplace Requirements
The Vendor certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or
use of a controlled substance is prohibited in the Vendor's workplace and specifying the actions that will be taken
against employees for violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The Vendor's policy of maintaining a drug -free workplace;
Any available drug counseling, rehabilitation, and employee assistance programs; and
The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee be engaged in the performance of the agreement be given a copy of the
statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as
agreement, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no
later than five days after such conviction;
Notifying the Depatttuent within ten days after receiving notice under subparagraph (d)(2) from an employee or
otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to
any employee who is so convicted:
personnel action against such an employee, up to and including
(3)
(4)
(e)
a condition of employment under the
(g)
(1) taking appropriate
termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate
agency; and
Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a),
(b), (c), (d), (e), and (f).
2. The sites for the performance of work
additional pages if necessary):
Street Address No. 1: 1102 Massey Street
City, State, Zip Code: _Smithfield, N.C. 27577
Street Address No. 2: 225 S. Steele Street
745 Shawtown Road Suite A
ton N.C. 27546 -0040 •
City, State, Zip Code: Sanford N. C. 27330 Lillin
done in connection with the specific
agreement are listed below (list all sites; add
Vendor will inform the Department of any additional sites for performance of work under this agreement.
4. False certification or violation of the certification may be grounds for suspension of payment, suspension or termination of
grants, or government -wide Federal suspension or debarment. 45 C.F.R. 82.510.
* ** * * ** * * * * * * * * * * * * ** * * * * * * * * * * * * * ** * * * * * * * ** * *** ** * * * * * * ** * * * * ** * *** * * * * * * * * * * * * *** **
III. Certification Regarding Environmental Tobacco Smoke
Public Law 103 -227, Part C- Environmental Tobacco Smoke, also known as the Pro - Children Act of 1994 (Act), requires that smoking
not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for
the provision of health, day care, education, or library services to children under the age of 18, if the services are funded by Federal
programs either directly or through State or local governments, by Federal grant, contract, loan, or loan guarantee. The law does not
apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions of
facilities used for inpatient drug or alcohol treatment. Failure to comply with the provisions of the law may result in the imposition of
a civil monetary penalty of up to $1,000.00 per day and/or the imposition of an administrative compliance order on the responsible
entity.
The Vendor certifies that it will comply with the requirements of the Act. The Vendor further agrees that it will require the language
of this certification be included in any subawards that contain provisions for children's services and that all sub - grantees shall certify
accordingly.
IV. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier
Covered Transactions
Instructions
[The phrase "prospective lower tier participant" means the Vendor.]
1. By signing and submitting this document, the prospective lower tier participant is providing the certification set out below.
2. The certification in this clause is a material representation of the fact upon which reliance was placed when this transaction
was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the department or agency with which this
transaction originate may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant will provide immediate written notice to the person to whom this proposal is submitted
if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
4. The terms "covered transaction," debarred, "suspended," "ineligible," "lower tier covered transaction," "participant,"
"person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the
meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549, 45 CFR Part 76.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter any lower tier covered transaction with a person who is debarred, suspended,
determined ineligible or voluntarily excluded from participation in this covered transaction unless authorized by the
department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this document that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - -Lower Tier Covered Transaction,"
without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from covered transaction, unless it knows
that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility
of its principals. Each participant may, but is not required to, check the Nonprocurement List.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and infoiination of a participant is not required to exceed
that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized in paragraph 5 of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency
with which this transaction originated may pursue available remedies, including suspension, and/or debarment.
Certification
a. The prospective lower tier participant certifies, by submission of this document, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
b. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
***************************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
V. Certification Regarding Lobbying
The Vendor certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any Federal, state, or local government agency, a Member of
Congress, a Member of the General Assembly, an officer or employee of Congress, an officer or employee of the General
Assembly, an employee of a Member of Congress, or an employee of a Member of the General Assembly in connection with
the awarding of any Federal contract, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any Federal, state or local government agency, a Member of Congress, a Member of
the General Assembly, an officer or employee of Congress, an officer or employee of the General Assembly, an employee of
a Member of Congress or an employee of a Member of the General Assembly in connection with this Federally funded
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Fonii SF -LLL,
"Disclosure of Lobbying Activities," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award document for subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) who receive federal
funds of $100,000.00 or more and that all subrecipients shall certify and disclose accordingly
4. This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000.00 and not more than $100,000.00 for each such failure.
***************************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
VI. Disclosure of Lobbying Activities
Instructions
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or
receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a
foiui is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an
officer or employee of any Federal or state or local agency, a Member of Congress, a Member of the General assembly, an officer or
employee of Congress, an officer or employee of the General Assembly„ an employee of a Member of Congress or an employee of a
Member of the General Assembly in connection with a covered Federal action. Use the SF -LLL -A Continuation Sheet for additional
'formation if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report.
.refer to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of
a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow -up report caused by a material change to the
information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last
previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check
the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub -award recipient.
Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not
limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee ", then enter the full name, address, city, state and zip code
of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below
agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (Item 1). If known, enter the full Catalog of
Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.
Enter the most appropriate Federal Identifying number available for the Federal action identified in Item 1 (e.g., Request for
Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant, or loan award
number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP- DE -90- 001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal
amount of the award/loan commitment for the prime entity identified in Item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified
in Item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter
Last Name, First Name and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying
entity (Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that
apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate boxes. Check all boxes that apply. If payment is made through an in -kind contribution, specify the
nature and value of the in -kind payment.
13. Check the appropriate boxes. Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and
the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with
Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of
Congress that were contacted.
15. Check whether or not a SF -LLL -A Continuation Sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-
0046), Washington, D. C. 20503
Disclosure of Lobbying Activities N/A
(Approved by OMB 0344 -0046)
Complete this form to disclose lobbying activities pursuant to 31 U.S.0
1. Type of Federal Action:
❑ a. contract
❑ b. grant
❑ c. cooperative agreement
❑ d. loan
❑ e. loan guarantee
❑ f. loan insurance
2. Status of Federal Action:
❑ a. Bid/offer /application
❑ b. Initial Award
❑ c. Post -Award
3. Report Type:
❑ a. initial filing
❑ b. material change
For Material Change Only:
Year Quarter
Date Of Last Report:
4. Name and Address of Reporting Entity:
❑ Prime
❑ Subawardee Tier (if known)
5. If Reporting Entity in No. 4 is Subawardee, Enter Name and
Address of Prime:
Congressional District (if known)
Congressional District (if known)
6. Federal Department/Agency:
7. Federal Program Name/Description:
CFDA Number (if applicable)
8. Federal Action Number (if known)
9. Award Amount (if known) $
10. a. Name and Address of Lobbying Entity
(if individual, last name, first name, MI):
(attach Continuation Sheet(s) SF- LLL -A, if necessmy)
b. Individuals Performing Services (including address if
different from No 10a.) (last name, first name, MI):
(attach Continuation Sheet(s) SF- LLL -A, if necessary)
11. Amount of Payment (check all that apply):
$ ❑ actual ❑ planned
13. Type of Payment (check all that apply):
❑ a. retainer
❑ b. one -time fee
12. Form of Payment (check all that apply):
❑ a. cash
❑ b. In -kind; specify: Nature
❑ c. commission
❑ d. contingent fee
❑ e. deferred
❑ f. other; specify:
Value
14. Brief Description of Services Performed or to be Performed and Date(s) of Services, including officer(s), employee(s), or Member(s)
contacted, for Payment Indicated in Item 11 (attach Continuation Sheet(s) SF- LLL -A, if necessary):
15. Continuation Sheet(s) SF -LLL -A attached: ❑ Yes ❑ No
16. Information requested through this form is authorized by title 31
U. S. C. section 1352. This disclosure of lobbying activities is a
material representation of fact upon which reliance was placed by
the tier above when this transaction was made or entered into.
This disclosure is required pursuant to 31 U. S. C. 1352. This
information will be reported to the Congress semi - annually and
will be available for public inspection. Any person who fails to
file the required disclosure shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such
failure.
Signature:
Print Name:
Title:
Telephone No: Date:
era se
a:,w t, �, to1 t },,d� 1u \; ly i}1 1�U�t.��t6�,}n1�tt i >✓1,' tui
5 }p,� ��aut
l �.(�c t,W x ai v�l��. ll� „1' "»- s {t'+,`��,`�Y*is�n�i�t ��N�r �''Y;USiu � ���' �t` td' 3, t�C., ut1��i' sx` '^�}`�;�diu���Sa�tk`�F;�t
�44a ;'..
ut,, a
l'' tist� 1�; �'
T 1 t''x v `
3�i.�..,��it,`i 1 }r�.,,���i ' �Y ":
Authorized for Local Reproduction
Standard Form - LLL