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06011998 ------------- - 105 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting June I, 1998 . The Harnett County Board of Commissioners met in regular session on Monday, June 1, 1998, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Dan B. Andrews, Chairman Beatrice Bailey, Vice Chairman Joseph T. Bowden Teddy J. Byrd Walt Titchener Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Andrews called the meeting to order at 9:00 a.m. and Commissioner Byrd led the pledge of allegiance and prayer. Commissioner Hill moved to approve the agenda as published with the following changes: - add NC Forest Service Report - add agreement with Mid-Carolina Council of Governments - delete E-911 data base agreement (consider at next meeting) . Commissioner Titchener seconded the motion and it passed unanimously. Upon motion by Commissioner Bowden and seconded by commissioner Hill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, May 18, 1998 Emergency Medical Service Workshop, May 18,1998 Budget Work Session, May 26, 1998 2. Budget Amendments: ].500 ~l l=:p.rvices (Fund 10-General) I Code 10-3480-0036 Workfirst-Community Trans. 14,040. increase 10-7710-1550 Workfirst-Transportation Grant 14,040. increase 1502 Interfund Transfer (Fund 10-General) Code 10-8701-1570 Interfd. Trans.-Patterson Bailey 300. increase 10-3990-0000 Fund Balance 300. increase ~04 public utilities (Fund 31-public Ut";'i.lities) Code 31-9000-1576 Interfd. Trans. to SC Ph III 80,255. increase 31-3990-0000 Fund Balance 80,255. increase . ].505 PUblic utilities (Fund 79-SoutP r.p.~tral Phase III) Code 79-9025-0700 Interest During Construction 80,255. increase 79-3980-0000 Interfd. Trans. from Fund 31 80,255. increase 1507 Public Utilities (Fund 31-Public Utilities) Code 31-3990-0000 Fund Balance Appropriated 17,400. increase 31-9000-0730 Cap. Outlay-Other Improve. 17,400. increase ].508 Central Carolina Community CQlleae C.EwlQ 43-cccct Code 43-9143-0200 Legal & Administrative 826. increase 43-9143-0800 CCCC-Contingency 826. decrease 1~11 Librarv (Fund 10-General) Code 10-8100-0740 Capital Outlay 6,690. increase 10-8100-0330 Materials 1,000. increase 10-3480-0310 Federal LSTA Grant 7,690. increase --------------- -------- ___ ______ _______ __u_ _n _ __________________________ ---- ~ - ~ .---- 1,06: .l.S..1.J puJ2lj c Ut i Ii tie s (F~76-Water plant E~ansion) Code 76-9026-2020 Debt Servo Int.-Clean Water 160,875. increase 76-3290-0000 Interest on Investments 10,875. increase 76-3601-0020 Town of Holly Springs 150,000. increase 1515 Emergencv Response (Fund 72-Emergencv Response) Code 72-5251-0740 Capital Outlay 2,842. decrease 72-5251-0450 Contracted Services 1,230. decrease 72-5251-002 Salaries 3,471. increase 72-5251-005 FICA 266. increase 72-5251-006 Health, Dental 100. increase 72-5251-007 Retirement 168. increase . 72-5251-0071 Supplemental Retirement 13. increase 72-5251-033 Materials & Supplies 1,975. increase 72-5251-011 Telephone & Postage 900. decrease 72-5251-0100 Training & Meetings 200. decrease 72-5251-014 Travel 500. decrease 72-5251-057 Miscellaneous 321. decrease 1518 Public Utilities (Fund 59-Riverside) Code 59-3480-0000 Rural Econ. Dev. Grant 1. decrease lS20 Public utilities (Fund 76-Water Plant E~ansion) Code 76-9026-2020 Debt Servo Int.-Clean Water 83,363. increase 76-3980-0010 Interfund Transfer 83,363. increase CHANGE ORDER 3. Change Order G-2, Peden General Contractors, to the Harnett HPE Production Enterprise Project for addition of dock levelers to the loading dock area. Requires no additional County funding. 4. Mid-Carolina Service Delivery Area Articles of Association Consortium Agreement Informal comments were provided by the following citizens: 1. Floyd Hein - concerns with water bills 2. Joe Langley - concerns with voting districts for Board of . Commissioners and Board of Education 3. W.N. Porter - provided information regarding voting districts Chairman Andrews called to order a public hearing on the proposed FY PUBLIC HEARING 1998-99 Secondary Roads Improvement program for Harnett County. Ray R. ROaDS IMPROVEMENT Stone, District Engineer, NC DOT, presented the proposed Roads PROGRAM Improvement Program and stated that the purpose of the public hearing was to obtain public comments concerning the proposed program. Chairman Andrews opened the meeting for comments from the public. Comments were received regarding the following roads: 1. Murchison Lane in the Shawtown community - Lillian Ferrell 2. SR 1006 . 3. SR 1443, Lafayette Road 4. SR 1439, Neill's Creek Farm area 5. SR 1503 6. Entrance to new Coats-Erwin Middle School 7. SR 1450, Ball Road 8. SR 1272, Holly pines Road - John Darroch 9. Archie Street in Anderson Creek Homes - Floyd Hein 10. Ditch behind Eunice May Hill's residence in Shawtown 11. NC 301 between Dunn and Benson - guardrail request 12. NC 210 near Bill Shaw Road - dip and curve 13. Streets in Mire Branch Estates subdivision 14. NC 401 N, Lillington - entrance to Governmental Complex There being no further comments, Chairman Andrews closed the public . hearing. Commissioner Hill moved for adoption of a resolution approving the proposed FY 1998-99 Secondary Roads Improvement Program for Harnett County as presented. Commissioner Bowden seconded the motion and it passed unanimously. (Attachment 1) John Mewborn, Forest Ranger, NC Forest Service, presented an annual report to the Board. PUBLIC HEARING Chairman Andrews called to order a public hearing on the proposed FY 1998-99 Harnett County FY 1998-99 Budget. Neil Emory, Budget Officer, stated BUDGET that the proposed budget has been available for public examination since its presentation on May 4, 1998, and that the purpose of the public hearing was to obtain public comments concerning the proposed budget. Chairman Andrews opened the meeting for comments from the public. No comments were offered and Chairman Andrews closed the public hearing. " "'''0j''Vf\i,:-,-:;'1:''1~ .,J_J'l'Jj4-'~~11~!l"U~""."--". -- ~ 107 CDBG PROGRAM Steve Player, The Wooten Company, presented the FY 98 CDBG Grant-Program Initiation Manual and reviewed the required documents regarding the implementation of the grant. Mr. Player presented for the Board's consideration, a resolution to adopt the Program Initiation Manual. Commissioner Bowden moved for adoption of the resolution. Commissioner Hill seconded the motion and it passed unanimously. (Attachment 2) PERSONNEL Neil Emory, County Manager, presented personnel requests from the REQUESTS Sheriff's Department and Emergency Medical Service. The requests from . the Sheriff's Department will be considered with the FY 1998-99 Budget. Emergency Medical Service is currently recruiting for a Training Officer and it has been requested that the grade for this position be moved from a 69 to III 71. Also, if changes in EMS are approved, the County will be required to hire an Operations Officer. The County would like to begin recruiting for this position at this time and would request that the position be advertised as a grade 74. Commissioner Titchener moved for approval of both requests regarding the EMS positions. Commissioner Bowden seconded the motion and it passed unanimously. Departmental reports were filed with the Board from the Department of Social Services, Health Department, Environmental Health and Intra- Departmental Budget Amendments (Attachment 3). Mr. Emory announced that a budget work session will be held after the Board meeting today. RECESS At 10: 30 a. m. , there being no further business, Commissioner Byrd moved that the meeting recess until the budget work session. Commissioner Hill seconded the motion and it passed unanimously. RECONVENED Chairman Andrews reconvened the meeting at 11:00 a.m. and called on Neil Emory, County Manager. . Mr. Emory reviewed items of the proposed FY 1998-99 Harnett County Budget. The Board discussed the proposed Budget in a work session BUDGET WORK format. SESSION There being no further business, the Harnett County Board of Commissioners regular meeting and budget work session, June I, 1998, duly adjourned at 1:30 p.m. &~ /J. 4L..- Dan B. Andrews, Chairman . ~ .A'. ~hnd Kay S Blanchard, Clerk to the Board . 1:08 Attachment 1. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby al"t""ve the FY 1998-99 Secondary Road Construction Program for Harnett County as presented by the North Carolina Department of Transportation. The Construction Program is attached to this resolution as "Attachment A". . Duly adopted this 1 st day of June, 1998. HARNETT COUNTY BOARD OF COMMISSIONERS )) a-- 1 Ii t/~~ Dan B. Andrews, Chainnan ATTEST: - J~ J /UOA..dt(Vt~ ay S. Blanchard Clerk to the Board llJ\llal'hllll'I1L I'" . 1998-1999 Secondary Road Construction Program Harnett County Secondary Road Construction Allocation $ 114,105 Highway Trust Fund Allocation $ 657,730 Secondary Road Construction Bond Allocation $ 318,319 . Tota' Secondary Road Construction Funds Available $ 1,151,154 Maintenance Ooerallons: $ 211 ,254 Funds required to supplement secondary road maintenance operallons to be used for: Stab/llzalion ot unpaved roads with slone or local materials; WIdening of paved secondary roads; Drainage Improvements; Satety Projects Secondary Construction $ 103,018 Highway Trust Fund $ 108.238 Reserve for ContlnAlIlncles: $ 331,600 Funds 10 be used for road additions; surveys & right-ot-way; overdrafts; property owner participation paving; paving of rural fire departments and rescue squads; continuation of paving down the priority 1151. Secondary Construction $ 188,787 Highway Trust Fund $ 73,494 . Secondary Construction Bond S 91,319 e.avlno ProCUl!l!i $ 1,316,000 Paving of unpaved roads In prlorlly order from the Rural and Resldenllal , Subdivision priority lists. The Department wilt secure rlght-ot-way, If right-of-way Is unobtainable on any road. then the program will be extended down the priority lists until available tunds are expended. Secondary Construction $ 545,000 Highway Trust Fund $ 478.000 Secondary Construction Bond S 295,000 PAn" 1 nf ~ 109 Rural Priority Priority Length Estimated Previous '91 . '91 Number Rou'e From To (MI..' Description Cas' Funding Fundlna . SA 1107 EndPlIVemenf Delld End 0.40 Grade, DraIn, Ba.., and PlIVe S 50,000 S 0 S 50,000 11 SR1114 NC27 SR 1115 0.70 Grade, DraIn, Ba.., and Pave S 95,000 $ 95000 S 0 12 SR 1320 NC87 SR 1201 1.80 Grade, OrIIln, Ba.., and PlIVe S 225,000 S 0 S 225,000 13 SR 1241 SR 1234 SR 1238 0.70 Grade, Drain, Base, and PlIVe S 100,000 S 0 S 100,000 . 14 SR 1889 US 421 SR 1720 0.37 Grade, Drain, Base, and Pave S 50,000 $ 0 S 50,000 15 SR 1511 NC 210 SR 1510 1.00 Grade, Drain, Base, and Pave S 130,000 S 0 S 130,000 18 SR 1282 US 421 SR 1291 0.90 Grade, Drain, Base, and Pave S 140,000 S 0 S 140,000 17 SR 1439 SR 1440 Begin Pavement 0.35 Grade, Drain, Base, and Pave S 50,000 S 0 $ 50,000 18 SR 1272 SR 1270 Lee County 1.40 Grade, Drain, Base, and Pave S 245,000 S 0 S 245,000 19 SR 1549 SR 1550 SR 1532 0.70 Base and Pave S 50,000 S 0 S 50,000 20 SR 1515 NC 210 SR 1518 0.75 Grade, Drain, Base, and Pave S 100,000 $ 0 S 100,000 21 SR 1274 US 421 Dead End 0.90 Grade, Drain, Base, and Pave S 126,000 S 0 S 128,000 22 SR 2024M SR 1779 SR 2028 2.10 Grade, Drain, Base, and Pave S 338,000 S 0 $ 25,000 Includes SR 2023 23 SR 1101 SR 1103 Lee County 0.70 Grade, Drain, Base, and Pave S 105,000 S 0 S 25,000 Total Mlle.ge 12.77 Total Funding S 1,311,000 Notes: 1. Attached list of 19 roads with unattainable right of way on the rural and residential/subdivision list. 2. Priority numbers 1-10 on the Ruratand Residential I Subdivision List are frozen as required by General Stalue 138-44.7. . SR 1807 Is currently on the right-of-way unavailable list. . List of Roads With Unavailable Right of Way 1997 -1999 Harnett County Rural Roads SR Priority Number Name ~.e~.flth .. ... __ 1 2012 - Duke Rold ..,,,-, - 1.00 2 1807 Mixon Road 0.40 3 1714 Partin Road 0.90 4 1212 Jesse Road '. 2.00 5 1509 Gardner Road 0.80 6 1431 Bradley Road 0.30 7 2003 McLamb Road 1.20 8 1778 Old Hamilton Road 1.15 9 1546B Young Road 0.90 10 1803 Lee Road 0.52 11 1230 Harrington Road 1.10 12 1224 McNeill Road 0.25 Subdivision I Residential Roads SR I J Priority Number Name Le~?th 1 2014 H.II "Road .." ~. 0.80 2 1134 Murchison Lane 0.25 . 3 1138 Fuller Road 0.38 4 1419 Avery So'; .. Road 0.80 5 1292 Obed Olive Road 0.20 8 1422 Ausley Road 0.50 7 1828 Bears lane 0.21 'ummal'1( Number of roads on tlst: 19 Tolallenglh of rollds: 13.26 Total length of roads with 50 or more ADT: 12.55 pege 3 of 3 11.0 Attachment 2. HARl\i"!.11 COUNTY FY 98 COMMUNITY DEVELOPMENT PROGRAM . PROGRAM R-4111ATION MANUAL RESOLUfION A Resolution Authorizing the Adoption of the Program Initiation Manual for the Harnett County Community Development Program. Be it Resolved by the Board of Commissioners of Harnett County. North Carolina, That: WHEREAS, the County is participating in the Community Development Block Grant Program under the Housing and Community Development Act of 1974, as amended, administered by the Nonh Carolina Depanment of Commerce; and WHEREAS, the following documents are required under this program; . Fair Housing Plan . Equal Employment and Procurement Plan . Local Economic Benefit For Low And Very Low Income Persons Plan . Section 504 Compliance Officer/Grievance Procedure . Citizen Participation Plan . Residential Anti-Displacement And Relocation Assistance Plan . Optional Coverage Relocation Plan . Code Of Conduct/Hatch Act Policy . Acquisition Guidelines . Relocation Guidelines . Demolition And Clearance Guidelines . Rehabilitation Guidelines . . Complaint Procedure . Contracts Officer Designation . Labor Standards Officer Designation . Verification Officer Designation . Just Compensation Officer Designation . Financial Management Procedure THEREFORE BE IT RESOLVED, that the Board of Commissioners of Harnett County, Nonh Carolina, hereby adopts the Program Initiation Manual to be used throughout the implementation of the Harnett County FY 98 Community Development Prpgram. - - Adopted this 1st day of June 1998. . AlA. g tZ-L1._ Dan B. Andrews, Chairman A TIEST: .fi~~J Kay chard, Clerk to the Board . 111 Attachment 3. INTRA-DEPARTMENTAL BUDGET AMENDMENTS FOR THE PERIOD MAY 11, 1998 - MAY 22,1998 'II; "1.~' "',.'.' ,Uf "., ' '.~." .<<l... j ',':: : II'" .".'~~JJ 'L" " 'mJ~."Hl 'I ~~~~~ ;':""" -:--- "'-,-- ",' ~., -"....; to'" .~ :T~;."o1'+ ': It ~)._;:",,' ',' ,'~__~~ , "Jc., "" " ~ · . I ~ II l!ct: I I ''iAlld"" ,.:.'J~Jf -1- I lt~, : Li-o q->4, ,<i~e) 7 . Government 5/11/98 1410 Complex 74-9021-0200 Legal & Administrative $3,100.00 I 74-9021-0010 Construction ($114.00)1 I 74-9021-0030 Hendrix-Barnhill ($4,505.00ll I 74-9021-0220 Architect Fees ($4,543.00)1 74-9021-0330 Materials & Supplies $6,062.00 I I Clerk of Court - 5/11/98 1414 DA's Office 10-4901-0200 Personnel $2.117.00 I 10-4901-0330 Materials & Supplies $81.00 1 I 10-4901-0740 Equipment ($2,198.00) I 5/11/98 1415 Tax 10-4500-0040 Professional Services ($5.000.00)1 10-4500-0330 Materials & Supplies $5,000.00 5/11/98 1416 Tax 10-4500-0740 Capital Outlay - Equipment ($1,975.00) I 10-4500-0330 Materials & Supplies $1,975.00 I I I I 1 General Svcs. - 5/11/98 1417 Vehicle Maint. 10-5550-0330 Materials & Supplies $190.00 I 110-5550-0740 ICapital Outlay - Equipment I ($190.00ll I I I I 1 15/11/98 1418 MIS 110-4450-0330 IMaterials & Supplies I $5,500.00 I . I 110-4450-0740 ICapitalOutlay I ($5.500.00)1 I I I I I 15/11/98 1422 Library 110-8100-0450 IContracted Services ($1,500.00)1 I 110-8100-0160 I Maintenance & Repair - Equipment $1,500.00 1 I I I I I 15/11/98 1423 Library 110-3480-0310 I LSCA Grant I ($1.000.00ll I 110-8100-0110 ITelephone & Postage ($I,ooo.ooll I I I I Governing 5/11/98 1424 Body 10-4100-0571 County Awards ($1,000.00) I 10-4100-0260 IAdvertising $1,000.00 I , . I 5/11/98 1425 Jail 10-5120-0330 Materials & Supplies $4,500.00 10-5120-0360 Uniforms ($4,500.00) 5/11/98 1426 Jail 10-5120-0100 Training & Meetings ($500.00) 10-5120-0160 jMaintenance & Repair - Equipment $500.00 15/11/98 1428 Tax 10-4500-0540 Insurance & Bonds ($400.00) I 10-4500-0100 Training & Meetings $400.00 5/11/98 1429 Airport 10-6500-0160 Maintenance & Repair - Equipment $660.00 I 10-6500-0150 Maintenance & Repair - Bldg ($660.00)1 . 5/11/98 1430 Personnel 10-4250-0140 Travel ($700.00) 10-4250-0110 Telephone & Postage $700.00 I I ' Human 5/11/98 1432 Resources 10-7401-0020 Salaries & Wages ($200.00) I 10-7401-0740 Capital Outlay $200.00 I 5/19/98 1497 Library 10-8100-011 Telephone & Postage ($1,500.00) 10-8100-014 Travel $100.00 10-8100-033 Materials & Supplies $500.00 Emergency 5/19/98 1498 Services 10-5300-0740 CapitalOutaly ($500.00) 10-5300-017 Maintenance & Repair - Auto $500.00 - - ------- - --..---- ----~ 112 Emergency 5/19/98 1499 Medical Service 10-5400-0310 Automotive Supplies ($3,600.00) 10-5400-0460 Medical Supplies &: Drugs $3,600.00 l 5/19/98 1506 Health 10-7600-0160 Maintenance &: Repair $225.00 10-7600-0540 Ilnsurance &: Bonds \ ($225.00) I , \- t I \ 5/22/98 1509 Management 58-6600-0150 Maintenance & Repair - Bldg ($2.800.00) 58-6600-0160 Maintenance &: Repair - Equipment $2,800.00 . Solid Waste 5/22/98 1510 Management 58-6600-0210 Building &: Equipment - Rent $2,900.00 58-6600..0310 Materials &: Supplies - Auto ($2,900.00) Cooperative 5/22/98 1512 Extension 10-7300-0110 Telephone &: Postage ($317.00) 10-7300-0160 Maintenance &: Repair - Equipment $317.00 I I I I , I I I f:\doc\kimbcrlylbudlmcnd\lntnrpLxls / I I I I I I . ~ .