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120307m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting December 3, 2007 The Harnett County Board of Commissioners met in regular session on Monday, December 3, 2007, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner House led the pledge of allegiance and prayer. Chairman Byrd recessed the meeting for reorganization of the Board. Kay S. Blanchard, Clerk to the Board, reconvened the meeting and stated that N.C. General Statutes requires the Board of Commissioners to reorganize at its first regular meeting in December each year. Ms. Blanchard opened the floor for nominations for chairman. Commissioner McNeill nominated Teddy J. Byrd. There being no further nominations, Commissioner Andrews moved that the nominations be closed. Commissioner McNeill seconded the motion and it passed unanimously. Chairman Teddy J. Byrd was re-elected unanimously. Chairman Byrd asked for nominations for vice chair. Commissioner Andrews nominated Beatrice B. Hill. There being no further nominations, Commissioner House moved that the nominations be closed. Commissioner Andrews seconded the motion and it passed unanimously. Vice Chairman Hill was re-elected unanimously. Commissioner McNeill moved to approve the agenda as published with changes noted below. Commissioner House seconded the motion and it passed unanimously. - delete from consent agenda: lease of 20 acres to Sandhills Farm Equipment Club - add to consent agenda: work authorization for Harnett County Jetport project - add to regular agenda: wastewater capacity agreement with Pierce Development - add to regular agenda: resolution to construct a monument and display honoring the USS Harnett County Upon motion by Commissioner McNeill and seconded by Commissioner Andrews, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, November 19, 2007 2. Budget amendments: 149 Aging (Fund 110-General) Code 110-0000-331.77-04 National Senior Service Corps. $1,000. decrease 110-0000-399.00-00 Fund Balance Appropriated 1,000. increase 150 Emergency Services (Fund 110-General) Code 110-5300-420.32-62 LEPC Implementation 1,699. increase 110-0000-399.00-00 Fund Balance Appropriated 1,699. increase 151 Emergency Services (Fund 110-General) Code 110-0000-331.53-01 Emer. Management (S&L grant) 2,503. increase 110-0000-399.00-00 Fund Balance Appropriated 2,503. decrease 152 Planning (Fund 110-General) Code 110-7200-465.12-00 Salaries & Wages, p.t. 3,000. increase 110-7200-465.22-00 FICA Tax Expense 230. increase 110-7200-465.26-08 Worker’s Compensation 45. increase 110-7200-465.33-45 Contracted Services 1,475. decrease 110-7200-465.74-74 Capital Outlay 1,800. decrease 154 Sheriff (Fund 110-General) Code 110-0000-370.20-00 Loan Proceeds-Capital Lease 52,000. increase 110-5100-420.74-76 Lease-Other Financing Uses 52,000. increase 158 Cape Fear River Trail Project (Fund 384-“CP0705”) Code 384-0000-389.10-00 Interfund Transfer-Gen. Fund 100,000. increase 384-8300-465.90-10 Interfund Transfer-Gen. Fund 100,000. increase 159 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-44 Interfund Transfer-Cape Fear River Trail Project 100,000. increase 110-0000-399.00-00 Fund Balance Appropriated 100,000. increase 160 Transportation (Fund 110-General) Code 110-0000-331.46-01 Medical General Transportation 13,227. increase 110-0000-334.55-01 NCDOT Transportation (CTP) 34,295. decrease 110-0000-334.55-02 EDTAP Transportation Plan 24,110. increase 110-0000-334.55-04 Mid-Carolina Medical Trans. 3,591. increase 110-0000-334.55-05 Rural Gen. Public Trans. 20,092. increase 110-0000-339.00-00 Fund Balance Appropriated 26,725. decrease 161 Public Utilities (Fund 531-HCDPU) Code 531-0000-399.00-00 Fund Balance Appropriated 54,341. increase 531-9000-431.90-38 Interfund Transfer-Raw Water Intake Project 54,341. increase 162 Raw Water Intake Project (Fund 557-“PU0401”) Code 557-9100-431.45-01 Construction-Tara Group 46,000. increase 557-9100-431.45-02 Construction-TA Loving 30,000. increase 557-9100-431.45-20 Legal & Administrative 7,000. increase 557-9100-431.45-80 Contingency 28,659. decrease 557-0000-389.50-00 Interfund Transfer-HCDPU 54,341. increase 163 Western Harnett Industrial Park Paving Project (Fund 387-“CP0707”) Code 387-8300-465.90-10 Interfund Transfer-Gen. Fund 89,335. decrease 387-0000-389.10-00 Interfund Transfer-Gen. Fund 89,335. decrease 164 Interfund Transfer (Fund 110-General Fund) Code 110-8701-490.90-71 Interfund Transfer-Western Harnett Industrial Park Paving Project 89,335. decrease 110-0000-399.00-00 Fund Balance Appropriated 89,335. decrease 165 Health (Fund 110-General Fund) Code 110-7600-441.33-45 Contracted Services 1,103. increase 110-0000-331.76-12 Family Planning 1,103. increase 166 Finance (Fund 110-General Fund) Code 110-4400-410.25-10 Unemployment Benefits 11,207. increase 110-0000-399.00-00 Fund Balance Appropriated 11,207. increase 3. Tax refunds (Attachment 1) 4. Resolutions to add Leanna Lane and Bad Roads Lane to state system (Attachment 2) 5. December mid-month Board of Commissioners meeting canceled. 6. Project Ordinance for Vision 100 Project at Harnett Regional Jetport (Attachment 3) 7. Agreement with Barnes & Powel Electrical Company to move the rotating beacon at the Harnett Regional Jetport. Relocation of the rotating beacon has been approved and funds are appropriated under the new VISION 100 grant. No county funds are involved. 8. Project Ordinance for Buffalo Lakes Road Wastewater Extension--This project consists of the construction of wastewater force-main and gravity to serve the Buffalo Lakes Road and Hwy 87/Hwy24 corridor. This project is the first step in Public Utilities’ long range plan to divert all the wastewater flow from this area of the county to the new South Harnett Wastewater Treatment Plant currently under construction off of Shady Grove Road in the Anderson Creek area of the County. (Attachment 4) 9. Request from Emergency Services and the IT department for use of sole source option to upgrade the current fire software and purchase additional EMS software licenses. Affiliated Computer Services, Inc. (ACS) is the only retailer capable of satisfying the requirements for a unified Fire and EMS system in the time frame needed. The total amount for lease of this software is $243,959.00. 10. Increasing change order in the amount of $46,000 for the Tara Group of Lumberton, Inc. This change order requested by Public Utilities is needed to complete the contractor’s work on the Raw Water Intake Project. 11. Resolution in support of continuation of Juvenile Crime Prevention Council funding (Attachment 5) 12. Work authorization #2701-0701 for Talbert & Bright, Inc. which includes basic engineering services for project formulation and design and informal bidding phase services for the rehabilitation of taxiway and apron expansion at Harnett Regional Jetport. Engineer will also develop preliminary layouts, review hangar plans completed by others, coordinate topographic survey and geotechnical services as well as develop bid documents for the rehabilitation of the taxiway and apron. The work will be funded by the VISION 100 Grant. During the informal comment portion of the meeting, Gary Ross, 1148 Melody Lane, Cameron, asked the Board to abolish hunting deer with dogs starting with next year’s hunting season. Chairman Byrd presented for the Board’s consideration a resolution to construct a monument and display honoring the USS Harnett County and the men and women who served on its crew. Vice Chairman Hill moved to adopt the resolution. Commissioner House seconded the motion and it passed unanimously. (Attachment 6) Commissioner Andrews nominated Kenneth Scott Murchison to serve on the Airport Committee. Commissioner McNeill moved to appoint Mr. Murchison for a 3-year term to expire 12-31-10. Commissioner Andrews seconded the motion and it passed unanimously. Michelle Thompson, CPA, Partner, Cherry, Bekaert & Holland, presented the Report of Independent Certified Public Accountants on Harnett County Financial Statements for Fiscal Year ended June 30, 2007. Harnett County’s financial records received an unqualified or “clean opinion” which is the highest level of assurance that a certified public accountant can give. Each commissioner praised the Finance Office staff and thanked Vanessa Young, Finance Officer and Neil Emory, County Manager for keeping the County in good financial condition. Commissioner McNeill moved to accept the audit report as presented. Commissioner Andrews seconded the motion and it passed unanimously. Jerry Blanchard, Director, General Services, presented for the Board’s consideration a proposal for transportation and disposal of solid waste. Proposals were received from Republic Services and Waste Industries in response to the request for proposals. Both were deemed responsible. After an evaluation of the proposals, Waste Industries was determined to be the lowest responsible bidder, by providing services at $30.75 per ton and a fuel surcharge. Special waste is profiled, manifested and charged on a case by case basis because of special handling concerns. Republic Services’ bid was $36.66 per ton for the Dunn/Erwin Transfer Station and $30.60 per ton for the Anderson Creek Transfer Station and did not include a provision for a fuel surcharge adjustment. Commissioner McNeill moved to accept the proposal of Waste Industries, approve a contract with Waste Industries, and that the three-year contract be reviewed and if acceptable executed by the County Manager. Vice Chairman Hill seconded the motion and it passed unanimously. Shirley White-McNeill, One-On-One Coordinator, stated that January, 2008 is designated National Mentoring Month. She introduced John Woods, Chairman, Harnett County One-On-One Program Advisory Board, who read and presented for the Board’s consideration a Proclamation recognizing National Mentoring Month. Mr. Woods commended the efforts of adult volunteers who give generously of their time to help youth reach their goals and dreams. Chris Johnson, a youth in the program, shared with the group his life changes since he started participating in the program. Chris’s grades at school greatly improved. The commissioners encouraged Chris to continue to work hard and follow his dreams. Vice Chairman Hill moved to adopt the proclamation. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 7) Christi Barthelme, Planner, presented a proposed text amendment to the Water Supply Watershed Management and Protection Ordinance. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public on the matter. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt a Resolution Amending the Harnett County Water Supply Watershed Management and Protection Ordinance Text. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 8) Christi Barthelme, Planner, presented proposed text amendments to the Zoning Ordinance. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public on the matter. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to adopt a Resolution Amending the Harnett County Zoning Ordinance. Commissioner House seconded the motion and it passed unanimously. (Attachment 9) Christi Barthelme, Planner, presented a proposed text amendment to the Subdivision Regulations. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public on the matter. Gary Ross, 1148 Melody Lane, Cameron, asked a general question about the proposed text amendment. There being no further comments, Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt a Resolution Amending the Harnett County Subdivision Regulations (regarding definitions of terms) and a Resolution Amending the Harnett County Subdivision Regulations (regarding sewage disposal system). Commissioner House seconded the motion and it passed unanimously. (Attachment 10 A) (Attachment 10B) Commissioner McNeill moved to approve a Waste Water Capacity Agreement with Pierce Development, LLC, to serve a subdivision to be developed on Buffalo Lakes Road. Vice Chairman Hill seconded the motion and it passed unanimously. Pierce Development will pre-pay waste water capacity fees in the amount of $1.68M, or $800 per lot for a 2100 lot subdivision. Pierce Development will construct a connecting line and pump station for connection into the Harnett County system. In consideration for the pre-payment of waste water capacity fees, Pierce Group will have the benefit of fixed waste water capacity fees for the 2100 lot subdivision. The purpose of this agreement is to allow Public Utilities to use these fees to increase the size of the waste water infrastructure on Buffalo Lakes Road in order to adequately serve this development and future development in that growing area of the County. Vice Chairman Hill moved to adopt a resolution recognizing Shirley Wicker on her retirement. Commissioner Andrews seconded the motion and it passed unanimously. Chairman Byrd read and presented the resolution to Ms. Wicker. (Attachment 11) Vice Chairman Hill moved that the Board go into closed session for the following purpose: To consider and give instructions to the County legal staff concerning the proposed settlement of a claim, namely the case of “The Administratrix of the estate of Leroy Gibbs vs. Primrose Villa, Harnett County, et. al.” Harnett County File No. 07 CvS 79. This motion is made pursuant to N.C. General Statute Section 143-318.11(a) (3). Commissioner McNeill seconded the motion and it passed unanimously. Commissioner McNeill moved that the Board come out of closed session. Vice Chairman Hill seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, December 3, 2007, adjourned at 10:05 a.m.