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100107m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 1, 2007 The Harnett County Board of Commissioners met in regular session on Monday, October 1, 2007, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner House led the pledge of allegiance and prayer. Vice Chairman Hill moved to approve the agenda as published with changes listed below. Commissioner Andrews seconded the motion and it passed unanimously. - Add to consent agenda: Adjustment of EMS bill - Delete from consent agenda: request for creation of a new Animal Control position Upon motion by Commissioner McNeill and seconded by Commissioner Andrews, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Special Meeting, September 14, 2007 (work session) Regular Meeting, September 17, 2007 2. Budget amendments: 80 Child Support Enforcement (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 14,992. increase 110-0000-331.51-07 Child Support Enforcement 29,100. increase 110-5104-420.11-00 Salaries & Wages 30,145. increase 110-5104-420.21-00 Group Insurance 4,363. increase 110-5104-420.22-00 FICA Tax Expense 2,306. increase 110-5104-420.23-02 LEO Regular Retirement 1,465. increase 110-5104-420.23-05 LEO Supplemental Retirement 1,507. increase 110-5104-420.26-08 Worker’s Compensation 452. increase 110-5104-420.60-31 Gas, Oil & Auto Supplies 3,854. increase 81 Cooperative Extension-Child Care Resource & Referral (Fund 110-General) Code 110-7301-465.11-00 Salaries & Wages 34,688. increase 110-7301-465.21-00 Group Insurance Expense 5,810. increase 110-7301-465.22-00 FICA Tax Expense 2,654. increase 110-7301-465.23-00 Regular Retirement 1,696. increase 110-7301-465.23-01 Supplemental Retirement 695. increase 110-7301-465.26-08 Worker’s Compensation 521. increase 110-7301-465.41-11 Telecommunications & Postage 1,000. increase 110-0000-334.73-01 Child care Resource & Referral 47,064. increase 83 Cooperative Extension-Family Home Care Licensure (Fund 110-General) Code 110-7312-465.11-00 Salaries & Wages 20,935. increase 110-7312-465.21-00 Group Insurance Expense 3,993. increase 110-7312-465.22-00 FICA Tax Expense 1,601. increase 110-7312-465.23-00 Retirement 1,026. increase 110-7312-465.23-01 Supplemental Retirement 419. increase 110-7312-465.26-08 Worker’s Compensation 314. increase 110-7312-465.32-26 Incentives 700. decrease 110-7312-465.32-81 Mini Family Child 2,000. decrease 110-7312-465.54-26 Advertising 50. increase 110-7312-465.60-33 Materials & Supplies 303. decrease 110-7312-465.60-53 Dues & Subscriptions 25. increase 110-7312-465.64-25 Books & Publications 100. increase 110-0000-334.73-04 Family Home Care Licensure 29,460. increase 84 Harnett/Fuquay Wastewater Project (Fund 551-“PU012B”) Code 551-9100-431.45-41 TA Loving 574,852. increase 551-9100-431.45-33 Materials & Supplies 73,203. increase 551-0000-353.78-00 Contributions-Fuquay 648,055. increase 85 Fort Bragg NTA Housing Project (Fund 561-“PU0601”) Code 561-9100-431.45-40 Land & Right-of-Way 14,000. increase 561-9100-431.60-57 Miscellaneous Expense 10,000. decrease 561-9100-431.45-33 Materials & Supplies 35,059. increase 561-0000-353.90-02 Fort Bragg Communities 39,059. increase 86 Harnett/Fuquay Wastewater Project (Fund 551-“PU012B”) Code 551-0000-353.90-05 Contributions-Town of Fuquay 351,474. decrease 551-0000-353.78-00 Contributions-Town of Fuquay 351,474. increase 87 Cooperative Extension-Top Notch Teachers (Fund 110-General) Code 110-7317-465.11-00 Salaries & Wages 8,679. increase 110-7317-465.21-00 Group Insurance Expense 2,782. increase 110-7317-465.22-00 FICA Tax Expense 663. increase 110-7317-465.23-00 Retirement 425. increase 110-7317-465.23-01 Supplemental Retirement 174. increase 110-7317-465.26-08 Worker’s Compensation 130. increase 110-7317-465.41-11 Telecommunication & Postage 50. decrease 110-7317-465.60-33 Materials & Supplies 1,681. increase 110-7317-465.60-47 Food & Provisions 200. increase 110-7317-465.58-01 Training & Meetings 150. decrease 110-0000-334.73-17 Top Notch Teachers 14,534. increase 88 Human Services Appropriation (Fund 110-General) Code 110-7999-441.31-85 Community Center 11,000. increase 110-0000-399.00-00 Fund Balance Appropriated 11,000. increase 90 Solid Waste (Fund 580-Solid Waste) Code 580-6600-461.74-71 Capital Outlay-Land 80,524. increase 580-0000-399.00-00 Fund Balance Appropriated 80,524. increase 91 Animal Control (Fund 110-General) Code 110-5500-420.11-00 Salaries & Wages 25,000. increase 110-5500-420.21-00 Group Insurance Expense 5,772. increase 110-5500-420.22-00 FICA Tax Expense 1,913. increase 110-5500-420.23-00 Retirement 1,225. increase 110-5500-420.23-01 Supplemental Retirement 500. increase 110-5500-420.26-08 Worker’s Compensation 375. increase 110-5500-420.41-11 Telecommunications & Postage 800. increase 110-5500-420.58-01 Training & Meetings 500. increase 110-5500-420.58-14 Travel Admin. 500. increase 110-5500-420.60-31 Gas, Oil & Auto Supplies 3,000. increase 110-5500-420.60-33 Materials & Supplies 1,900. increase 110-5500-420.60-36 Uniforms 350. increase 110-5500-420.74-74 Capital Outlay 16,500. increase 110-0000-356.55-01 Reimbursement-Town of Angier 10,000. increase 110-0000-356.55-02 Reimbursement-Town of Coats 10,000. increase 110-0000-356.55-03 Reimbursement-Town of Erwin 10,000. increase 110-0000-356.55-04 Reimbursement-Town of Lill. 10,000. increase 110-0000-399.00-00 Fund Balance Appropriated 18,335. increase 92 Human Resources (Fund 110-General) Code 110-4250-410.30-04 Professional Services 5,950. increase 110-0000-399.00-00 Fund Balance Appropriated 5,950. increase 3. Tax refunds (Attachment 1) 4. Authorize acceptance of North Carolina Department of Transportation – Division of Aviation Grant No. 36237.25.9.1 “Airfield Improvements” in the amount of $150, 00 with local match of $16,667. Local match will be “in-kind” contribution therefore no new funds are necessary. 5. Harnett Regional Jetport, Talbert & Bright Work Authorization No. 04-01 which includes updating the Airport Layout Plan and performing a corporate hangar location study. No out of pocket funds will be used due to project being paid by Vision 100 funds and an in-kind contribution. 6. Memorandum of Agreement with the US Department of Transportation Federal Aviation Administration in relation to the installation and maintenance of Instrument Landing Systems at the Harnett Regional Jetport (FAA—NAVAID facilities) 7. Public Utilities contract with Utility Technology Engineers-Consultants, Spartanburg, SC and Asheboro, NC. The purpose of the study is to determine feasible ways to reduce electrical costs at the Harnett County Regional Water Treatment Plant and the Wake County Water Booster Station. The electrical costs of these two facilities totaled over $568,000 in the last fiscal year. The study will focus on alternative retail rate structures, alternative operating methods, and the use of stand-by generation in lieu of electrical service during certain peak periods. It will also help Public Utilities determine and adequately size existing and future electrical needs. The cost of the study will not exceed $66,200 and will be paid from Public Utilities’ operating budget. 8. Change Orders for T. A. Loving Company related to the Harnett/Fuquay Waste Water Project in a total amount of $574,852. These two increasing change orders are for the final settlement of additional capacity upgrades and various modifications made to the North Harnett Regional Wastewater Treatment Plant. One change order is utilized to break out the cost applicable to Fuquay Varina and the original 5.6 mgd plant design. The second change order breaks out the cost for the upgraded 7.5 mgd final modifications. This increase will be paid for from the project budget contingency. 9. Write-off of a returned check in the amount of $20.00 written to Harnett County Animal Control for adoption of an animal. Crystal Branson issued check number 1005 on March 23, 2007. All efforts have been made by the Finance Department and Legal Services to locate Ms. Branson in an attempt to collect the outstanding debt. 10. Adjustment of an Emergency Medical Services bill for James Wright to correct amount of charges. Mr. Wright was transported on various occasions from his home to UNC Chapel Hill Hospital and returned. Mileage was incorrectly entered by the ambulance driver for one trip, and for another trip the incorrect mileage rate was entered. The corrected amount due from Mr. Wright, after corrections, is $186.73. Commissioner Andrews moved to approve the appointments listed below. Vice Chairman Hill seconded the motion and it passed unanimously. Mid-Carolina Workforce Development Board Jonathan Shannon Johnson, Avis M. Smith, and Brenda Moody were nominated by Chairman Byrd. All three are appointed for 2-year terms to expire 10/31/09. Randy McLean, Economic Development Planner, discussed a proposed economic incentive agreement between the County and Gray Metal South, Inc. The proposed economic incentive package will include a monetary incentive to be paid to Gray Metal South, Inc. in the form of a refund of County ad valorem taxes based upon the company’s investment in real property to be newly listed for Harnett County taxes. Gray Metal South, Inc. will invest $2,300,000.00 in two separate facilities, including an 85,000 square foot manufacturing facility and 5,000 square foot office building as well as $2,000,000.00 machinery and equipment for a total of $4,300,000.00 investment. The company specializes in manufacturing of pre-fabricated air duct and fittings. Chairman Byrd called to order a public hearing on the matter and opened the meeting for comments from the public. Mary B. Johnson, Buies Creek, as vice president representing the Harnett County Taxpayers Coalition, asked questions and made general comments regarding the request from Gray Metal South to participate in the County’s incentive program. There being no further comments, Chairman Byrd closed the public hearing. The Board of Commissioners will consider the proposed incentive appropriation and agreement at a future meeting. Gary Pierce, County Agricultural Agent, presented a proposed Agricultural District Ordinance draft. This ordinance would provide for the establishment of voluntary agricultural districts in Harnett County. Commissioner Andrews moved to schedule a public hearing on the proposed ordinance at the next regular Commissioners meeting, October 15, 2007 at 7:00 p.m. Vice Chairman Hill seconded the motion and it passed unanimously. Departmental reports were filed with the Board from Planning & Inspections, Sheriff’s Department, and Finance Office (Attachment 2) Vice Chairman Hill moved that the Board go into closed session for the following purpose: to discuss matters relating to the location or expansion of industries or other businesses in Harnett County. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(4). Commissioner Andrews seconded the motion and it passed unanimously. Commissioner McNeill moved for the Board to come out of closed session. Commissioner House seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved to adjourn. Vice Chairman Hill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, October 1, 2007, adjourned at 10:15 a.m.