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05051997 --- - .<"," ,--. 1 . , ) HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Session May 5, 1997 The Harnett County Board of Commissioners met in regular session on Monday, May 5, 1997, in the Commissioners Meeting Room, County Office Building, 102 East Front Street, Lillington, North Carolina. Members present: Dan B. Andrews, Chairman Beatrice Bailey Hill, Vice Chairman Joseph T. Bowden . Teddy J. Byrd Walt Titchener Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Andrews called the meeting to order at 9:00 a.m. Commissioner Hill led the pledge of allegiance and prayer. Commissioner Titchener moved to add to the agenda, consideration of a resolution concerning architectural services from the courthouse building project. Commissioner Hill seconded the motion and it passed with a unanimous vote. Upon motion by Commissioner Bowden and seconded by Commissioner Titchener, the Board unanimously approved the following items on the consent agenda: CONSENT AGENDA ITEMS APPROVED 1. Minutes: Regular meeting, April 21, 1997 Special meeting, April 29, 1997 2. Budget Amendments: 873 Health Deoartment (Fund 10-General Fund) Code 10-7600-0330 Materials & Supplies 3,200. decrease . 10-7600-0460 Medical Supplies & Drugs 5,443. decrease 10-3480-0150 Family Planning 4,321. decrease 10-3480-0160 Child Health 4,322. decrease 875 Youth Services (Restitution) (Fund 10-General Fund) Code 10-7730-0740 Capital Outiay 5,500. increase 10-3480-0470 CBA Grants 5,500. increase 877 Coooerative Extension Services (Fund 27-Kate B. Revnolds Grant) Code 27-9041-0140 Travel & Meetings 500. decrease 27-9041-0740 Capital Outlay-Equipment 500. increase 878 Public Utilities (Fund 76-Water Plant Expansio~ Code 76-9026-0740 Capital Outlay 150. increase 76-9026-0200 Legal & Administration 150. decrease 879 Public Utilities (Fund 37-Southwest Water & Sewer District) Code 37-9006-0350 Bulk Water 105,000. increase 37-3740-0000 Capacity Use Reserve 105,000. increase 880 Public Utilities (Fund 38-Bunnlevel/Riverside W & S District) Code 38-9007-0730 Capital Outlay-Other Improv. 4,350. increase 38-3990-0000 Fund Balance-Appropriated 4,350. increase 882 Public Utilities (Various Funds) Code 33-9002-0333 Materials & Supplies-Dist. 400. increase 33-3713-0040 Sewer Fees-HC Schools 400. increase 34-9003-0333 Materials &Supplies-Dist. 250. increase 34-3500-0010 Acct. Transfer & Set-Up Fees 250. increase 35-9004-0333 Materials & Supplies-Dist. 420. increase . 35-3740-0000 Capacity Use Reserve 420. increase 35-9005-0333 Materials & Supplies-Dist. 150. increase 36-3500-0010 Acct. Trans. & Set-Up Fees 150. increase 37-9006-0333 Materials & Supplies-Dist. 1,470. increase 37-3500-0010 Acct. Trans. & Set-Up Fees 650. increase 37-3740-0000 Capacity Use Reserve 820. increase 39-9008-0333 Materials & Supplies-Dist. 150. increase 39-3740-0000 Capacity Use Reserve 150. increase 40-9009-0333 Materials & Supplies-Dist. 200. increase 40-3500-0010 Acct. Transfer & Set-Up Fees 200. increase 886 Human Resources (Fund 10-General Fund) Code 10-7401-0030 Salaries & Wages-p.t. 4,300. increase 10-7401-0020 Salaries & Wages 4,300. decrease 889 Public Utilities (Fund 32-NE Metro Water District) Code 32-9001-0730 Capital Outlay-Other Improve. 2,352. increase 32-3990-0000 Fund Balance-Appropriated 2,352. increase "'"''On? [t,.,~'{,; ,..,4 l,j '..) "-. 890 Pub] i.f" Rnildinos (Fund 10-General Fund) Co~e -'i~:~0~b-0130 Utilities 50,000. increase 10-3990-0000 Fund Balance-Appropriated 50,000. increase 897 Emeroencv Services fFund 10-General Fund) Code 10-5300-0740 Capital Outlay 2,317. increase 10-5300-0330 Materials & Supplies 383. increase 10-3480-0610 Emergency Management 2,700. decrease 900 Public Utilities (Fund 38-Bunnlevel/Riverside W & S District) Code 38-9007-0730 Capital Outlay-Other Improve. 1,640. increase 38-3740-0080 Tap-On Fees-Sewer 1,640. increase 902 Public Utilities (Fund 35-WC Water & Sewer District) Code 35-9004-0330 Materials & Supplies 950. increase 35-3740-0000 Capacity Use Reserve 950. incr.' 904 Youth Rervices (Restitutionl Code 10-7730-0740 Capital Outlay 40. increase 10-7730-0310 Gas, Oil & Auto Supplies 40. decrease FIREWORKS 3. Authorization for fireworks display at the General Lee Celebration in Dunn DISPLAY on May 29, 1997 , 4. Authorization to make appropriation to the Coats Woman's Club in the same COATS WOY~ S amount as permitting and inspection fees for the Club's town entrance CLUB signs project CLEANING 5. Award of a contract for cleaning services for the Health/DSS/Aging SERVES facility to "A Clean Sweep" for one year in the amount of $54,000. DSS COMPUTER 6. Resolution accepting bid for a computer network at DSS (Attachment 1) AIRPORT 7. Authorization for staff to negotiate a contract/change order with Barnhill Construction Company and Talbert & Bright, Inc. up to $50,000 total to make improvements at the Airport Informal comments were made by the following citizens: INFOfu~L COMMENTS 1. Ted Altman, Angier, requested advice to have improvements made to a road which is located partly in Wake County and partly in Harnett County 2. Shirley Thomas, Boone Trail area, presented a petition requesting extended phone service for prefixes 258, 704, 774, 775, 776, 814, 777 and 893. Commissioner Byrd made a motion for staff to develop a resolution in support of this request., Commissioner Bowden seco. the motion and it passed unanimously. CCCC BID AWARD Neil Emory, County Manager, noted that Central Carolina Community College has accepted bids on behalf of Harnett County, for the construction of a new classroom/administration building. Commissioner Bowden made a motion to award bid with provisions as outlined in correspondence from Derrell Mullins of Mullins-Sherman Architects. Commissioner Titchener seconded the motion and it . passed unanimously. 1997-98 Neil Emory, Budget Officer, presented the Budget Message for the proposed BUDGET Harnett County F.Y. 1997-98 Budget to the Board. Mr. Emory explained in MESSAGE detail a summary of the proposed budget and stated that the Board would not consider adoption of the budget at this time. The General Statutes require the proposed budget, after its presentation, to lay open for public inspection in the office of the Clerk to the Board; after which, a public hearing will be held on the proposed budget. At the next regular meeting after the public hearing, the Budget Ordinance will be presented to the Board for consideration. The public hearing on the proposed F.Y. 1997-98 Budget will be held at the regular Board meeting, June 2, 1997 and the proposed Budget.will be considered for adoption by the Board at its regular meeting on June 16, 1997. (Attachment 2) The following reports were filed with the Board: Veterans Affairs, Emergency Services and Tax Releases. RESOLUTION Under new business, Neil Emory, County Manager, presented for the Board's ARCHITECTURAL considerat~on a.propose~ resolution concerning procurement of archit7ct~ral and/or eng~neer~ng serv~ces for the Harnett County Courthouse. Commlss~oner SERVICES FOR Titchener moved to adopt the resolution. Commissioner Bowden seconded the COURTHOUSE motion and it passed unanimously. (Attachment 3) . There being no further business, Commissioner Byrd moved to adjourn the ADJOURNMENT Harnett County Board of Commissioners regular meeting, May 5, 1997. Commissioner Hill seconded the motion and it passed unanimously. The meeting adjourned at 10:30 a.m. /J~ /J, iLL.- Dan B. Andrews, Chairman K~ A. ~/Yd Kay sY Blanchard, Clerk to the Board . ~._~ .~ ~-~.. .- -_.~. -- NORTH CAROLINA, f"- r...., r.,? "', . "' _ ,_" '",~,~ '. _~J Attachment 1. RESOLUTION ACCEPTING BID HARNETT COUNTY, WINDOWS NT LOCAL AREA NETWORK FOR THE DEPARTMENT OF SOCIAL SERVICES THAT WHEREAS, The County of Harnett has heretofore solicited bids in connection with . a Windows NT Local Area Network for the Department of Social Services; WHEREAS, said bids were solicited pursuant to the General Statutes of the State of North Carolina and all bid solicitation requirements have been complied with; and WHEREAS, bids were received by the County of Harnett in response to such solicitation of bids; and WHEREAS, said bids were delivered to the Harnett County MIS Department in the Harnett County Courthouse, Lillington, N.C., and were opened, and read aloud at the Harnett County Library Conference Room 9:00am, April 18, 1997, located at 601 North Main Street, Lillington, N.C.; and WHEREAS, the County of Harnett has determined that First Computing Sources, Inc. has submitted the lowest responsive bid which meets the bid requirements and that First Computing Sources, Inc. is the lowest responsible bidder, taking into consideration quality, . performance, service and other requirements specified by the bid solicitation process conducted by the County of Harnett; and WHEREAS, the Harnett County Board of Commissioners, meeting in regular session on May 5, 1997 has reviewed the proposals submitted and has concluded that the contract to provide a Windows NT Local Area Network for the Department of Social Services should be awarded to First Computing Sources, Inc. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners, upon motion duly made, seconded and adopted, that the bid of First Computing Sources, Inc. in the maximum amount of THIRTY-FOUR THOUSAND SIX HUNDRED TWO DOLLARS ($34,602.00) plus sales taxes to provide a Windows NT Local Area Network for the Department of Social Services shall be and same is hereby accepted as low responsible bid, the contract for . such shall be awarded by the County of Harnett to First Computing Sources, Inc. and the appropriate officials of the County of Harnett shall be and they are hereby directed to notify First Computing Sources, Inc. of the acceptance of its bids and execute any appropriate contracts in connection therewith. Harnett County reserves the right to appropriate funds as it deems necessary to purchase items according to this bid acceptance. This 5th day of May, 1997. HARNETT COUNTY BOARD OF COMMISSIONERS By: ~a-.r 13. L'2~h~ Cha~rman ______c__~_.._____"'~.~-___ ______ .___ _._.___.~__ -.--.-..,-....--...- ___....__ ,. "'_____r___. ._.. h,?/l ~ ,} ...J ~..i' Attachment 2. BOARD OF COMMISSIONERS COUNTY MANAGER'S OFFICE DAN B. ANDREWS, JR. Chaimran NEIL EMORY BEATRICE B. Hill, Vrce-Chainnan WM. A. (TONY) WILDER, AssiSTanT JOSEPH T. BOWDEN TEDDY BYRD CLERK TO THE BOARD WALT TrrCHENER KAY S. BLANCHARD COUNTY OF HARNETT P.O. BOX 759 . LlLLlNGTON, N.C. 27546 (910) 893-7555' FAX (910) 893-4992 . COUNTY OF HARNETT 1997-98 BUDGET MESSAGE TO: THE HARNETT COUNTY BOARD OF COMMISSIONERS Dan B. Andrews, Chairman Beatrice B. Hill, Vice Chairman Joseph T. Bowden Teddy 1. Byrd Walt Titchener The proposed Harnett County Budget for 1997-98 is hereby submitted for review and consideration by the Board of Commissioners. Harnett County has continued its conservative budgeting practices which will help strengthen the County's General Fund Balance to provide for cash flows and stable tax rates. It is the staff's belief that this document provides for day-to-day county operations as well as major capital items in an efficient and conservative manner. The proposed general fund tax rate is $.68. While this reflects a $.02 tax decrease we all recognize that due to revaluation, ad valorem tax revenue will increase even at this reduced rate. The proposed budget requires this additional revenue to address the following: . A. During this time of growth and increased TAX RATE HISTORY demand for County services, the County tax rate has remained at $.70 for a period of five 1.00 jO.89 089 years. In fact, the only change in the rate 0 080 1 during the past seven years was a $.03 0 <;; 000 .j decrease six years ago. While residential iD . 1 a. , growth has resulted in increases in revenue, :? 040 ~ c: . J Q) the additional revenue has not offset the cost u 0.20 ~ of services. Facing the increased demand for 0.00 services, we have proposed a budget which 86 87 88 89 00 91 92 93 94 95 96 97 generates additional revenue and will allow Fiscal Year Ending June 30 County departments to respond to the needs Revaluations in 1988. 199J, 1992. and 1997 of the citizens they serve. B. The proposed budget recognizes the need to stabilize our fund balance in order to strengthen its financial position in FY 1997-98 and provides for maintaining a balance of 15-2()o,Io of the CUII~m operating budget. C. Public Education is an area of local gOV..lliU.en1 which bas been impacted uCilUendously by the t!t'u ..rth of our County. To address this growth and in an attempt to increase our per pupil expenditure, the proposed budget provides for an increase in funding of $944,992 for the Board of Education. This represents an increase of 15% from last year's appropriation. D. In the area ofCapitaJ Projects, the proposed budget allocates $1,000,000 for the purpose . of financing the construction of a new courthouse plus $200,000 for the Harnett Production Enterprises & C.....~. c.1 Carolina Community College projects. Please keep these four items in mind as we review the details of the budget during the upcoming budget workshops. As in past years, this document was developed following individual meetings with each department head and after extensive review by staff The following overview notes the budget highlights as they relate to revenues and expenditures. Before beginning this overview, I would like to thank Vanessa Young, Fmance Officer, and Tony Wilder, Assistant County Manager for their assistance in developing this document. Also, I would like to thank members of the Finance and Admini~~.~;.,e Staffwho assisted in this ...ju.~. r~? r.:; .' .1., ~ '''""",;t Projected Revenues by Function- General Fund Revenue 1997/1998 General Fund - $41,558,166 The 1997-98 budget has been developed based Ad Valorem T_ 44% upon revenue projections which, other than ad valorem tax, reflect low to moderate growth. Intel1uncl T , Therefore, we have developed this document " 1 based upon very conservative revenue projections. In regards to fees, there are :her Texftlllcens. modifications and increases in some departments. These will be highlighted in the individual . Investment Elm. 1 % , departmental budgets. The following review Intergovl. 26% highlights the status of the major County revenue sources as well as changes of particular interest: Ad Valorem Tax - The budget has been developed based on a tax levy of$18,468,573 and a collection rate of 95 .13%. Utilizing a tax rate of $. 68 we have projected tax collections of $li,569,154 for the upcoming year. Current year's ad valorem tax represents 42.3% of tot a! General Fund Revenue. Other Revenues - As noted earlier, other revenue sources experienced low to moderate 6"vwth.. An example would be N. C. Sales Tax which would 60'" 1/ by at't'.u,..:.mately 5%. Other revenues such as Building Inspections and Register of Deeds Fees, which have b"u~Jn significantly in past }'''"'~' have leveled off and Vlill experience minimal 6"'" Nth this year. Fund Balance - Harnett Count'j bas a long tradition of maintaining an available fund balance of at least 15%. This tradition is one which I believe we should maintain. Th..&,&..".., the t'.u...osed budget provides for a reduction in the amount of Fund Balance At-....v....~ to balance the budget. (1997-98 - 5820,547, 1996-97 - SI,486,667). This reduction would allow the County to oiIt ",",gthen the Fund Balance and maintain an lit- }',w ..,:ate level for the long term. County management continues to work toward the goal of supporting current operations Ii u... current revenues while accumulating a G","~",,J Fund balance sufficient to provide both adequate working capital and reserves for unanticipated expenditures. . Projected Expenditures by Function- ~nernJ Fond Ewenditnlti 1997/1998 General Fund - Total Budget $41,558,166 Growth in General Fund Expenditures 0IIlIr Public Safety continues to be low to moderate except in the 0.7% 15. 1% I -. Prafect. areas of Education and Capital Projects. In 0.2% fact, the proposed budget, when compared to the current 1996-97 budget, reflects a 6.10% Human lL ,_.. increase in expenditures. 37.3% CutluraI & Rec 1.8% Personnel - Funding has been provided for a 3% cost of living increase with a minimum increase of $500.00. In addition, we are recommending that funding be provided for a program which would bring employees to the midpoint of their pay range by their fifth year in their current position. This would address the chief concern we hear from County employees when we discuss County employment issues. Under this program, employees would be at least halfway to their midpoint by their third year and would be at midpoint by their fifth year. It is our belief that this program will improve employee morale and would decrease turnover. Also, I am recommending that longevity begin at an employee's fifth anniversary rather than their tenth. If approved, an employee serving from 5-9 years would receive longevity in the amount of 1 % of salary or $200, whichever is greater. Finally, several reclassifications and salary adjustments have been recommended. Details and the cost of these items are provided as a part of the budget . package. New positions in the budget include: .~_.. - c0E !~-~ ~ .., ''\ ': ~ \ . ." ':'. ,,t!' '"- +' ,,~. .~ . Department Position No. of Salary Positions Administrative Personnel Assistant 1 $20,500.00 E-911 Mgmt. Info. Services 1 ~ $17,694.00 l Deputy Clerk Register of Deeds 1 $17,694.00 Sheriff - Communications Telecom I EMD 1 $19,951.00 Sheriff - Jail Jailor I 1 $19,323.00 . Sheriff - Jail Cook 1 $14,200.00 General Services/Transport. ClerklDispatcher I ! $16,281.00 Health Env. Health Specialist 2 $25,200.00/ea. Health PHNU 1 $27,479.00 Health Community IDth. Tech. 1 $14,839,00 Health Practical Nurse II 1 $17,694.00 Social Services Deputy I (Guard) I $20,193,00 Wastewater Public Utilities Superintendent 1 $26,295.00 Water Plant Control Public Utilities Tech 1 $27,500.00 Human Resources ACOI 1 I $16,933.00 Human Resources Animal Shelter Attd 1 $15,506.00 C.A.P. Social Workers 2 $23,043.00/ea. I . DELETIONS Solid Waste Solid Waste Coord. 1 $25,177.00 Solid Waste Site Supervisor 1 $19,323.00 Solid Waste Mechanic/Operator I 1 i $18,491.00 These positions relate directly to the ever increasing demand placed upon our departments by the growth we are currently experiencing. Human Servites Programs - This area of the budget does oot reflect the significant increases of the past. Human Services expenditures represent 37.40% of the FY 1997-98 total General Fund expenditures. Of this 37.40%, 16.23% is Public Assistance. This is a decrease from the 1996-97 Fiscal Year Budgeted Expenditures of 1.25%. A decrease in AFDC and the Work First Programs accounts for this decrease. The recent turn around in Home Health will actually generate revenue for the County. Home Health's current year's budget is $1,183,402 while the projected budget for the new fiscal year is $1,885,362. Board of Education - This year, the recommended appropriation for the Public Schools was developed by utilizing Average Daily Membership (ADM) numbers from the schools. The current year's ADM is 14,500 while the 1997/1998 ADM is projected to be 15,170. This represents a . growth in student population of 4.42%. We developed the recommended appropriation by first recognizing growth in the system and then applying a percentage increase. The current year's appropriation (current expense and capital outlay) of$6,265,310 was divided by the current ADM of 14,500 to calculate a per pupil appropriation of$432.09. The projected ADM of 15, 170 was then multiplied by the per pupil appropriation ($432.09), and a 10010 increase added for a total of $7,210,302. This resulted in an overall increase of 15%. Education current expenditures and capital outlay remain the largest ......."nditure category of the County, representing 17.35% of the total General Fund expenditures. Capital Projects - The proposed budget provides $1,000,000 for a new courthouse. This appropriation would be ongoing and would be utilized to service the debt payment for the new facility. It is recommended that any funds remaining from this appropriation at the close of the fiscal year be placed io fund balance for the General Fund. ...,~~- _._~-"-- "- -..-.-- ")=1 ,..) . Solid W 8l1fe Fund As we all know, we face significant changes in the way we dispose of solid waste. This year we will face closure of our old landfill as well as development of a contract to dispose of our waste. In regards to fees, we are proposing that tipping fees be increased from $25.00 to $30.00 per ton. It is recommended that the household charge of$37.50 remain the same for the upcoming fiscal year. bblic Utilitia The proposed budget provides for standardizing base rates. This will be a first step towards . standardizing and combining all districts in FY 1998-99. The overall fee schedule is incorporated into the budget package. ~nclusion We believe the proposed 1997/98 budget is a progressive step toward addressing several issues facing Harnett County. This proposal provides for a significant increase in funding for education and also provides the funds necessary to begin work on the new Courthouse. Also, the budget puts in place a compensation package for employees which will help the County retain the quality employees we need to serve our citizens. While the proposed budget would require the citizens we serve to pay additional taxes, we believe we must take this step if e are to face the needs of county government. -J Neil Emory, Budget Officer . . . ~._,..- - - 638 Attachment 3. RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS CONCERNING PRO~uAEMENT OF ARCHITECTURAL AND/OR ENGINEERING SERVICES FOR THE HARNETT COUNTY COURTHOUSE . WHEREAS, the Harnett County Board of Commissioners has determined that it is desirable and in the best interest of the County of Harnett to exempt the Harnett County Courthouse Project from the requirements created by General Statute ~ 143, Article 30; and WHEREAS, a governing body may deviate from this Act in the best interest of the local government. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that: For the following reason, the Board of Commissioners hereby finds that the Courthouse Project shall be exempt from the general public policy requirements concerning the selection of architectural and engineering services: The Harnett County Courthouse Project is the second phase of the County's development of the Harnett County Governmental Complex. The County desires to retain the services of the firm which designed the first phase and is currently updating the Complex Master Plan. The County was well satisfied with the services rendered by the firm in regards to the development of the first phase of the Complex and would desire to allow the firm to continue with the second . phase. The firm was selected to design the first phase following an acceptance of proposals from a number of firms and after the development of a fee which was deemed to be competitive. This negotiated fee would be utilized during the second phase. Adopted this 5th day of May, 1997. HARNETT COUNTY BOARD OF COMMISSIONERS A:Y~ ;J, k2t-~ Dan B. Andrews, Chairman ATTEST: KC;J,I J11~C!"-LL1Ld Ka S. Bianchard, Clerk \ . ~.~..~~. ~-_.