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07011996 {~' f <~$ ~I HARNETT :OUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JULY 1, 1996 The Harnett County Board of Commissioners met in regular session on Monday, July 1, 1996, in the Commissioners Meeting Room, County Office Building, Lillington, North Carolina. Members present: H. L. Sorrell, Jr., Chairman . Beatrice Bailey Hill, Vice Chairman Dan B. Andrews Joseph T. Bowden Walt Titchener Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Sorrell called the meeting to order at 9 a.m. and the pledge of allegiance was led by Boy Scout Troop 750 from the Kipling area and a moment of prayer was observed in memory of the nineteen servicemen killed recently in Saudi Arabia. Commissioner Titchener moved to add a resolution regarding the new Food Lion on Highway 87. Commissioner Hill seconded the motion and it passed with a unanimous vote. Commissioner Bowden moved to approve the agenda as published with the addition noted above. Commissioner Andrews seconded the motion and it passed with a unanimous vote. CONSENT AGENDA Upon motion by Commissioner Hill and seconded by Commissioner Andrews, the Board unanimously approved the following items on the consent agenda: . 1. Minutes: Regular Meeting, June 17, 1996 2. Budget Amendments: 426 Finance Office Code 10-4400-0060 Ins. Expense (Group) 2,640. increase 10-3990-0000 Fund Balance 2,640. increase 424 Governinq Bodv Coje 10-4100-0010 Salaries & Wages 600. increase 10-4100-0140 Travel & Meetings 6,000. increase 10-4100-0050 FICA Tax Expense 46. increase 10-3990-0000 Fund Balance 6,646. increase 425 Administration Code 10-4200-0020 Salaries & Wages 1,977. increase 10-4200-0050 FICA Tax Expense 152. increase 10-4200-0070 Retirement Expense 98. increase 10-4200-0071 Supplemental Retirement 20. increase 10-4200-0080 Workmen's Compensation 30. increase 10-3990-0000 Fund balance 2,277. increase 427 Public Utilities (Northeast Metro Water District~ Code 32-9001-0742 Capital Outlay-Distribution 800. increase 32-3990-0000 Fund Balance-Appropriated 800. increase . 42~ Public Utilities (Southwest Water & Sewer) Coje 37-9006-0730 Cap. Outlay-Other Improv. 3,010. increase 37-3990-0000 Fund Balance-Appro. 3,010. increase CONTRACT FOR 3. ResJlution awarding contract for general office supplies OFFICE SUPPLIES (Attachment 1) PROJ. ORD. 4. Project Ordinance for Southwest Water & Sewer District SW W & S Wastewater Plant Expansion (Attachment 2) 5. ResJlution to add road to State system (Attachment 3) RESOL. FOOD 6. Res'Jlution regarding new Food Lion on Highway 87 (Attachment LION 4) ..~. --- ._.._------~ .- -~- --~--- -- ---..- ,~- - --_.---~ ..-.--------~-~~.~-" --,- 438 NEW AG AGENT Jennifer Walker, Cooperative Extension Director, introduced Kent Yarborough, Harnett County's new agricultural extension agent, to the Board. APPOINTMENTS Commissioner Hill moved for the following appointments. Commissioner Bowden seconded the motion and it passed with a unanimous vote. Harnett Countv Board of Social Services Donnie Olds reappointed for a 3-year term which expires 6-30-99 Domiciliary Home Community Advisorv Committee . Bob Ray reappointed for a 3-year term which expires 7-31-99 Commissioner Titchener made a motion to designate Vice Chairman Hill as voting delegate at the North Carolina Association of County Commi~sioners' Annual Conference in Winston Salem, August 22-25. Commissioner Bowden seconded the motion and it passed with a unanimous vote. Commissioner Bowden made a motion to designate Chairman Sorrell as the alternate delegate. Commissioner Titchener seconded the motion and it passed with a unanimous vote. RESOL. AWARDING Clint Williams, E-911/0perations Support Coordinator, presented CONTRACT FOR ADDRESS- for the Board's consideration, a resolution awarding the contract ING RE: E-911 for Enhanced 911 addressing. Commissioner Titchener moved for adoption of the resolution. Commissioner Andrews seconded the motion and it passed with a unanimous vote. (Attachment 5) BOYT MANUFACTUING Tom Meece, Economic Development Director, reported that Boyt Manufacturing is closing. The Boyt Building was financed through CDBG funds. Mr. Meece reviewed alternatives the Board will consider for disposal of the building. H.C. ALLIANCE FOR Neil Emory, County Manager, briefed the Board on the proposed Harnett County Alliance for School Health. Mr. Emory stated that SCHOOL HEALTH the Health Department has joined with Betsy Johnson Memorial . Hospital to implement the program. The County's cost for the program was incorporated into the budget. Commissioner Bowden moved to approve implementation of the Harnett County Alliance for School Health and to create two new positions in the Health Department that are required for, the program: Physician Extender II, grade 75, and Public Health Nurse I, grade 68. Commissioner Titchener seconded the motion and it passed with a unanimous vote. SALE OF PROPERTY Neil Emory, County Manager, presented for the Board's consideration, a proposal for sale of 5.65 acres adjoining This ADJOINING THIS End Up property in the Governmental Complex area. David H. END UP Simpson has agreed to purchase the property for $2,500 per acre and to build a 90,000 sq. ft. building on the property for use by This End Up. Commissioner Titchener made a motion for the sale of the 5.65 acres to David H. Simpson with those terms if there are no upset bids after appropriate advertisement. Commissioner Bowden seconded the motion and it passed with a unanimous vote. AWARDS WON BY In the County Manager's Report, Mr. Emory announced that the RSVP section of the Department on Aging has won an award from the COUNTY DEPTS. North Carolina Association of County Commissioners for the RSVP Senior Fair. Nancy wright, RSVP Director, will receive the award at the NeACe Annual Conference in Winston Salem in August. Mr. Emory also reported that the Department of Social Services has won the Ketner Award for productivity and advancement for the Community Resource Center in Western Harnett. Mr. Emory reported that the grand opening/ribbon cutting ceremon~ for the new Food Lion Shopping Center on Highway 87, Spout Springs, will be held on Wednesday, July 3, 1996. There being no further business, Commissioner Bowden moved for adjournment. Commissioner Andrews seconded the motion and it passed with a unanimous vote. The Harnett County Board of ADJOURNMENT Commissioners regular meeting, July 1, 1996, duly adjourned at 9:30 a.m. $~~r~~ Chaiman ~i.U~ Kay S d Blanchard, Clerk Attachment 1 Ii 0 C~~ "~!h~> \~,J 'o:j NORTH CAROliNA RESOLUTION ACCEPTING BID OF HARNETT COUNTY, GENERAL OFFICE SUPPliES THAT WHEREAS, the County of Harnett has heretofore solicited bids in connection with General Offi,;e Supplies Yearly Requirements to be acquired for use by all Harnett County Departments: and WHEREA.S, said bids were solicited pursuant to the General Statutes of the State of North . Carolina and all bid solicitation requirements have been complied with; and WHEREAS, bids were received by the County of Harnett in response to such solicitation of bids; and WHEREAS, said bids were delivered to the Harnett County Finance Office, 102 E. Front Street, Lillin~ton, N.C., on June 24, 1996 at 9:00 a.m., where they were opened and evaluated; and WHEREAS, the County of Harnett has determined that Forms & Supply has submitted th~ lowest bid which meets the bid requirements and that Forms & Supply is the lowest rc: sponsible bidder, taking into consideration quality, performance and other requirements specified by the bid solicitation process conducted by the County of Harnett; and WHEREAS, the Harnett County Board of Commissioners, meeting in regular session on . July 01,1995 has reviewed the proposals submitted by all bidders and has concluded that the contract to pI 'Ovide General Office Supplies for the above referenced County Departments should be awarded 1'0 Forms & Supply. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners, upon motiOll duly made, seconded and adopted, that the bid of Forms & Supply in the amount of FORTY THREE THOUSAND THREE HUNDRED AFTY SEVEN DOLLARS AND THIRfY EIGHT CENTS ($43,357.38) to provide General Office Supplies shall be and same is hen :by accepted, the contract for such shall be awarded by the County of Harnett to Forms & St pply, and the appropriate officials of the County of Harnett shall be and they are hereby dire( :ted to notify Forms & Supply of the acceptance of its bid and execute any appropriate contracts in connection therewith. This IS1 day of July, 1996. . HARNETT .C::Z:;ARD OF COMMISSIONERS BY // . ,L / & - <;t(Rmnan '/ Al1.a=.ST: ~~j. J(~td. ,tlLd Cler ---~---.. - l.l /1 0 ="..:, ~.~- .' BID TABULATION _ ~,!E~ ~~~~~I~!~~~ ~~~~,~~ Off\c~. ~~!~,~~~ ~I~b~!" !'~!11'~ ~ S\I!Jfl1y - ~'!!" ~~~~~~ tAllchlnes . ~I~I~!!,,! 0!fI~l! . ~IIII~"'!I Prlrltlng Custom Caiaiogue---- -.. .-..- - n__.~2~.~~~ ~i~ ~~t ~e~i_.~ .. $2'7.~~? - -- $28.262 ----~~32~~~~ -~.~~ $31.693 p.. - ---~ 36% 35% Percent Discouni on rio!"~lltj-~~- . 35% Bl~ ~~c:!~lr~I11~llt!l 38% . - . --" -- ---. ---- items (35% minimum n~q~ire~) 1'!~1l~~o~~~~t !t~rn!l~~~~Q~__ _ -.-- - .... .. - --- .--- - -~---~ -~~ - _.- ~-------- ..- .--- - ----------- (less discount ill il~~~_________._- ___ _. __ - -- -~"------ - $15.500 $16.000 _ .-=-~-$1i3.~5~ -~=_ -.--$16.250 f.e~$2~~@~SS ~5% ~~~!!'lJml_ ____n~!~!~~~ .-----.,'.---- --- ----_..~--_.__. TOTAL GROSS BID ---$46;165 _~_ $43.357 =_ -"':262 --j.i8,71l2- - :~j'9<3 . ------ .-- ._._----,--~~ Check one: L~s~ ~~ ~ 1 ~ day !lroITlP~ p~YITlEmt _ Less 1 % .~ --- .---- - ~-- -- --- -. ._"" discount -.-~--_._-- ,.---- " ~-, - - I ---.- --~------I- -.- Net 30 days (No discount offered) . Attachment 2 SOlJ IoU wEST W A u..R & SEWER DISTRICT WASTEWAu...K PLANT EXPANSION PROJECT ORDINANCE REVISED (ORIGINALLY APPROVED AT U1.L JUNE 3,1996, BOARD OF COMMISSIONER'S MEETING) Be it ordained by the Board ofC".....,jssioners of Harnett County, North Carolina, sitting as the governing Board for the Southwest Water & Sewer District: Section L The Wastewater Plant Expansion Project consists of upgrading the existing . facultative pond/spray irrigation facility at Carolina Lakes to a Subregional facility. The cu..".... capacity of this facility is 300,000 gallons per day. It is the intent of this project to enlarge the said facility to 1 million gallons per day. This expansion is consistent with the long-range comprehensive plan for the region. The enlarged facility will provide treatment of wastewater from Barbecue Township and Jobnsonville Township. It is estimated that the cu.."..~ population is approximately 7,700 with over 2.7 persons per hDusehold. The District will contract with the County Utility Department to manage and operate the expanded facility. Regulatory control of the District is provided by the Harnett County Board of Commissioners sitting as the governing body. The Board of Commissioners receive input and guidance from the District Board of Advisors. Section D. The following budget estimates are tentative figures until the design is completed and funding commitments are final_ The only advancements that are to be made to this project is the amount that Harnett County General Fund advances the . District. These advanced funds will be reimbursed from the project fund by prepaid capacity fees as they are received from developers. Section Ill. The following amounts are hereby appropriated in the Southwest Water and Sewer District for the construction of this project: Legal & Administrative $ 10,000 Land $ 380,000 /iA~ 1 c..'''-'f' ',C-'.. t.~ _...'-~_ Engineering $ 80,000 Geol, )gical & Environmental Survey $ 30,000 Cons truction $ 500.000 Total $1,000,000 Section IV. It is estimated that the following revenues will be available in the Southwest Water and S ewer District: . Cap~city Use Fees $ 100,000 (Advance NE Metro) PattEn Corpu'Q.~;on $ 800,000 Fund Balance' (Interfund Transfer from Sout ~west Operating) $ 100_000 Total $1,000,000 Duly adopted this 1ST day of July ,1996. /f///~z Harnett County Board of Commissioners Attest: . -Xa:JJ ~LP.QA'-clvwJ Kay Blanchard Clerk to th e Board Attachment 3 RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissicners do hereby, by proper execution of this document, request that the North Carolina Department of Transportation add t.o the St ate's Secondary Road System for maintenance, the below listed street: " Overhills Creek Marvin Drive . AdoI,ted this 1st day of July, 1996. HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST: /#/ ~;<., Chairman K~, J'. S~H t:.Anp d Kay S. BJ.anchard Clerk to the Board -- ---------- ~-------~.._..~--- -- - - -.-----------~~---._-~--- ---,- -- ----- ._-~ -----_.------- --. ---- -----~ - 1J. 4, 2 ; , - Attachment 4 BOARD OF COMMISSIONERS COUNTY MANAGER'S OFFICE H. 1.. SoRRElJ., JR. CbairrrNm NEIL EMORY BEATRICE B. HILL, Wce-CbairmalJ WM. A. (ToNY) WILDER, AsmTANT JOSEPH T. BoWDEN DAN B. ANDREWS CLERK TO THE BOARD WALT TITCHENER KAy S. BLANCHARD COUNTY OF HARNETT P. O. BOX 759 . LILLINGTON, N. C. 27546 . (910) 893-7555 . FAX (910) 893-4992 RESOLUTION WHEREAS, HARNETT County is experiencing tremendous growth in the southwestern portion of the County; and WHEREAS, this growth has created the need for expanded services and resources within this community; and WHEREAS, these needs can best be served through economic development in this community; and WHEREAS, such development not only serves the residents of the community but also generates much needed tax revenues which can be reinvested in the community in the form of new schools and enhanced services such as law enforcement. NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners does hereby recognize and extend its appreciation to Food Lion and all the individuals and businesses responsible for bringing about the development of the new shopping center located on Highway 87 in Harnett County. The Board extends its thanks based upon its belief that such a quality development will not only be of great benefit to the community in its own right, but that it will also set the standard for all future developments in the community. . Duly adopted this 1st day of July, 1996. HARNETT COUNTY BOARD OF COMMISSIONERS ;{( ~~~, Chairman AuL~/04a ~ .I. ~.~zA~/( Beatrice B. Hill, Vice Chairman t:7 J6sepfi T. Bowden ~)~~~ - Wa1. E Ti tcllener . II l~ ~3 Attachment 5 NORTH CP.ROLlNA, RESOLUTION ACCEPTING BID HARNt:. I I COUNTY, ENHANCED 911 ADDRESSING . THAT WHEREAS, The County of Harnett has heretofore solicited bids in connection with an Enhanced S 11 Addressing and Mapping System to be acquired for use by Harnett County; WHEREAS, said bids were solicited pursuant to the General Statutes of the State of North Carolina and all bid solicitation requirements have been complied with; and WHEREA~, bids were received by the County of Harnett in response to such solicitation of bids; and WHEREA~ , said bids were delivered to the Harnett County MIS Department in the Harnett County Courtll1ouse, Lillington, N.C., and were opened, and read aloud at the Harnett County Library Conference Room 3:00 pm, June 7,1996, located at 601 North Main Street, Lillington, N.C.; and WHEREA~, the County of Harnett has determined that Sprint Carolina Telephone/American Geographic D ita, Inc. has submitted the lowest responsive bid which meets the bid requirements . and that Sprint Carolina Telephone/American Geographic Data, Inc. is the lowest responsible bidder, taking into consideration quality, performance, service and other requirements specified by the bid soli citation process conducted by the County of Harnett; and WHEREA~" the County of Harnett reserves the right to enter a contract for said services for up to 24 months i IS it deems necessary according to the established contract prices by Sprint Carolina Telephone/American Geographic Data, Inc.; and WHEREA:;, the Harnett County Board of Commissioners, meeting in regular session on July I, 1996 lias reviewed the proposals submitted and has concluded that the contract to provide Enhanced 91: Addressing and Mapping for Harnett County should be awarded to Sprint Carolina Telephone/American Geographic Data, Inc. NOW, TH]~REFORE, BE IT RESOLVED by the Harnett County Board of Commissioners, upon motion :July made, seconded and adopted, that the bid of Sprint Carolina Telephone/American Geographic Data, Inc. in the maximum amount of THREE HUNDRED . FIFTY-FOUR THOUSAND EIGHT HUNDRED FIFTY DOLLARS AND ZERO CENTS ($354,850.00 I to provide Enhanced 911 Addressing and Mapping shall be and same is hereby accepted as h IW responsible bid, the contract for such shall be awarded by the County of Harnett to Sprint CartIllina Telephone/American Geographic Data, Inc., and the appropriate officials of the Count) of Harnett shall be and they are hereby directed to notify Sprint Carolina ..- -".-------- -~-- ----~--..-.---- /J /If II ~ ~ "'"'---'.i~ ~ii'''' T elephonel American Geographic Data, Inc. of the acceptance of its bids and execute any appropriate contracts in connection therewith. Harnett County reserves the right to apt'"......:ate funds as it deems necessary to purchase items according to this bid acceptance. This 1st day of July, 1996. HARNETT~UNTY BOARD OF COMMISSIONERS . By: ,?;.4 L / V/C/ f ~ airman AlTEST I(~ .,I. 4M/k tJ aJ1d Clerk BID TABULATIONS Ven.dQr Bid Total Network Design Engineering, Inc., Little Rock, AR. $ 284,363.00 Sprint Carolina Telephone/American Geographic Data, Inc., Wilmington, N.C. $ 354,850.00 Aerial Images. Inc., Raleigh, N.C. $ 416,258.71 MSAG Data Consultants, Inc., Orange, VA. $ 421,870.00 . L. Robert Kimball Associates, PA, Raleigh, N.C. $ 449,026.00 Anderson & Associates, Inc., Greensboro, N.C. $ 495,720.00 Hayes, Seay, Mattern & Mattern, Inc., Roanoke, VA. $ 622,100.00 .