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09181995 ~------ ~----.----- ._----.--------~----------------~~------~- ~----- - ----,--- :146 HARNETT COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, SEPTEMBER 18, 1995 The Harnett County Board of Commissioners met in regular session on Monday, September 18, 1995, in the Commissioners Meeting Room, County Office Building, Lillington, North Carolina. Members present: Beatrice Bailey Hill, Vice Chairman Dan B. Andrews Joseph T. Bowden Walt Titchener Chairman Sorrell was absent. . Staff present: Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, county Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Vice Chairman Hill called the meeting to order at 7 p.m. and Commissioner Titchener led the Pledge of Allegiance and prayer. Commissioner Bowden moved to approve the agenda as published with no additions nor deletions. Commissioner Andrews seconded the motion and it passed with a unanimous vote. Upon motion by Commissioner Titchener and seconded by Commissioner Andrews, the Board unanimously approved the CONSENT AGENDA: following items on the consent agenda: 1. Minutes: Regular Meeting, August 18, 1995 2. Budget Amendments: Southwest ReQional Capital Project Code 77-9028-0030 Booster Pump Station $150,000. decrease 77-9028-0040 Blue Const./Transmission 125,813. increase 77-9028-0200 Legal & Admin. 6,000. increase 77-9028-0600 Telemetry 20,000. decrease 77-9028-0800 Contingency 3,869. increase 77-9028-0020 Hogue Electric 34,318. increase Water Plant Expansion . Code 76-9026-0010 T.A. Loving-Const. 600,000. increase 76-9026-0080 O'Quinn-Electrical 100,000. increase 76-9026-0800 Contingency 700,000. decrease Governmental Comelex Code 74-9021-0200 Legal & Admin. 26,400. increase 74-9021-0800 Contingency 26,400. decrease Public Utilities (Southeast Water & Sewer District) Code 39-9008-0020 Salaries & Wages 883. increase 39-9008-0030 Salaries & Wages p.t. 385. increase 39-9008-0060 Group Insurance Expense 306. increase 39-9008-0050 FICA Tax Expense 218. increase 39-9008-0080 Workmen's Compensation 71. increase 39-9008-0070 Retirement Expense 141. increase 39-9008-0142 Travel & Meetings/Dist. 18. increase 39-9008-0102 Training-Maintenance 18. increase 39-9008-0362 Safety Equipment/Dist. 7. increase 39-9008-0360 Uniforms 46. increase 39-9008-0742 Capital Outlay-Dist. 1,370. increase 39-9008-0162 Maintenance Agreements 318. increase 39-9008-1200 Capital Reserve 3,781. decrease Public Utilities (Bunnlevel Riverside W & S Districtl Code 38-9007-0020 Salaries & Wages 266. increase 38-9007-0060 Group Ins. Expense 92. increase 38-9007-0050 FICA Tax Expense 66. increase 38-9007-0080 Workmen's Compensation 21. increase . 38-9007-0070 Retirement Expense 43. increase 38-9007-0142 Travel & Meetings/Dist. 6. increase 38-9007-0102 Training-Maintenance 6. increase 38-9007-0362 Safety Equipment/Distribution 2. increase 38-9007-0360 Uniforms 14. increase 38-9007-0162 Maintenance Agreements 96. increase 38-9007-1200 Capital Reserve 612. decrease Public Utilities (Southwest Water & Sewer Districtt Code 37-9006-0160 Maint. & Repair-Equip. 13,348. increase 37-9006-0020 Salaries & Wages 14,517. increase 37-9006-0030 Salaries & Wages p.t. 1,236. increase 37-9006-0060 Group Ins. Expense 3,078. increase 37-9006-0050 FICA Tax Expense 698. increase 37-9006"'0080 Workmen's Compensation 228. increase 147 37-9006"'0070 Retirement Expense 453. increase 37-9006-0142 Travel & Meetings/Dist. 59. increase 37-9006-0102 Training-Maintenance 59. increase 37-9006-0362 Safety Equipment/Dist. 23. increase 37-9006-0360 Uniforms 146. increase 37-9006-0310 Automotive Supplies 1,238. increase 37-9006-0742 Capital Outlay 3,375. increase 37-9006-+0162 Maintenance Agreements 1,020. increase 37-9006-0740 Capital Outlay-Plant 7,189. increase Revenue: 37-3350-0090 Miscellaneous Revenue 5,289. increase 37-3740-0060 Tap on Fees-Southwest 1,900. increase 37-3990-0000 Fund Balance-Appropriated 13,348. increase 37-9006"';1200 Capital Reserve 26,130. decrease Public Utilities (Northwest Water & Sewer District\ . Code 36-9005-+0020 Salaries & Wages 1,089. increase 36-9005-0030 Salaries & Wages p.t. 59l. increase 36-9005-0060 Group Ins. Expense 377. increase 36-9005-'0050 FICA Tax Expense 268. increase 36-9005""'0080 Workmen's compensation 88. increase 36-9005-0070 Retirement Expense 174. increase 36-9005-0142 Travel & Meetings/Dist. 23. increase 36-9005-'0102 Training-Maintenance 23. increase 36-9005"'0362 Safety Equipment/Dist. 9. increase 36-9005-0360 Uniforms 56. increase 36-9005-0742 Capital Outlay-Dist. 1,298. increase 36-9005-0162 Maintenance Agreements 392. increase 36-9005-1200 Capital Reserve 4,388. decrease Public Utilities (West Central Water & Sewer District) Code 35-9004-0020 Salaries & Wages 1,33l. increase 35-9004-0030 Salaries & Wages p.t. 58l. increase 35-9004-0060 Group Insurance Expense 46l. increase 35-9004-0050 FICA Tax Expense 328. increase 35-9004-0080 Workmen's Compensation 107. increase 35-9004-0070 Retirement Expense 213. increase 35-9004-0142 Travel & Meetings/Dist. 28. increase 35-9004-0102 Training-Maintenance 28. increase 35-9004-0362 Safety Equipment/Dist. 11. increase 35-9004-0360 Uniforms 69. increase 35-9004-0742 Capital Outlay-Dist. 1,586. increase 35-9004-0162 Maintenance Agreements 480. increase 35-9004-1200 Capital Reserve 5,223. decrease . Public Utilities (South Central Water & Sewer District) Code 34-9003-0020 Salaries & Wages 2,83l. increase 34-9003-0030 Salaries & Wages p.t. 1,236. increase 34-9003-0060 Group Insurance Expense 98l. increase 34-9003-0050 FICA Tax Expense 698. increase 34-9003-0080 Workmen's Compensation 228. increase 34-9003-0070 Retirement Expense 453. increase 34-9003-0142 Travel & Meetings/Dist. 59. increase 34-9003-0102 Training-Maintenance 59. increase 34-9003-0362 Safety Equipment/Dist. 23. increase 34-9003-0360 Uni forms 146. increase 34-9003-0742 Capital Outlay-Dist. 4,745. increase 34-9003-0162 Maintenance Agreements 1,020. increase 34-9003-1200 Capital Reserve 12,479. decrease Public Utilities (Buies Creek/Coats Water & Sewer District) Code 33-9002-0020 Salaries & Wages 1,150. increase 33-9002-0030 Salaries & Wages p.t. 502. increase 33-9002-0060 Group Insurance Expense 398. increase 33-9002-0050 FICA Tax Expense 283. increase 33-9002-0080 Workmen's Compensation 93. increase 33-9002-0070 Retirement Expense 184. increase 33-9002-0142 Travel & Meetings/Dist. 24. increase 33-9002-0102 Training-Maintenance 24. increase 33-9002-0362 Safety Equipment/Distribution 10. increase 33-9002-0360 Uniforms 59. increase 33-9002-0162 Maintenance Agreements 414. increase 33-9002-1200 Capital Reserve 3, 141. decrease . Public Utilities (Northeast Metropolitan) Code 32-9001-0020 Salaries & Wages 1,718. increase 32-9001-0030 Salaries & Wages p.t. 750. increase 32-9001-0060 Group Insurance Expense 596. increase 32-9001-0050 FICA Tax Expense 424. increase 32-9001-0080 Workmen's Compensation 138. increase 32-9001-0070 Retirement Expense 275. increase 32-9001-0142 Travel & Meetings/Dist. 36. increase 32-9001-0102 Training-Maintenance 36. increase 32-9001-0362 Safety Equipment/Dist. 14. increase 32-9001-0360 Uniforms 89. increase 32-9001-0742 Capital Outlay-Admin. 2,048. increase 32-9001-0162 Maintenance Agreements 619. increase 32-9001-0741 Capital Outlay-Plant 100. increase 32-9001-0332 Materials & Supplies-Plant 100. decrease Revenue: 32-3990-0000 Fund Balance-Appropriated 6,743. increase ~- ,---.-.- -- -_..-..-_._-_.~..--_._~--------_. -~-'- ,.._~. ..~.-~,---~_..,--- ------~- .- :1.48 Interfund Transfers Code 10-8701-1200 Interfund Transfer to Shawtown Revitalization 75,000. increase 10-8800-1600 Contingency 75,000. decrease Department of Social Services Code 10-7710-1540 Special Children's Account 4,379. increase 10-7710-1500 CP&L Project Share 5,568. increase Revenue: 10-3990-0000 Fund Balance-Appropriated 9,947. increase . TransT;?ortation Code 10-5551-0300 Salaries & Wages p.t. 1,032. increase 10-5551-0310 Automotive Supplies 860. increase Revenue: 10-3830-0300 Miscellaneous Revenue 1,892. increase Emerqencv Medical Services Code 10-5400-0460 Medical Supplies & Drugs 78. increase Revenue: 10-3830-0332 Donations-EMS 78. increase Emerqencv Manaqement & Emeraencv Services Code 10-5250-0020 Salaries & Wages 47,286. decrease 10-5250-0020 FICA Tax Expense 3,617. decrease 10-5250-0060 Group Ins. Expense 5,592. decrease 10-5250-0070 Retirement Expense 2,350. decrease 10-5250-0071 Supplemental Retirement 473. decrease 10-5250-0080 Workmen's Compensation 1,000. decrease 10-5250-0100 Employee Training 4,712. decrease 10-5250-0110 Telephone & Postage 4,000. decrease 10-5250-0120 Printing & Binding 400. decrease 10-5250-0140 Travel & Meetings 1,500. decrease 10-5250-0160 Maint. & Repair-Equip. 1,200. decrease 10-5250-0170 Maint. & Repair-Auto 500. decrease 10-5250-0310 Gas, Oil, & Automotive 1,500. decrease 10-5250-0330 Materials & Supplies 2,000. decrease 10-5250-0360 Uniforms 200. decrease 10-5250-0530 Dues & Subscriptions 150. decrease 10-5250-0570 Miscellaneous Expense 200. decrease 10-5250-0740 Capital Outlay 22,625. decrease . 10-5300-0020 Salaries & Wages 47,286. increase 10-5300-0050 FICA Tax Expense 3,617. increase 10-5300-0060 Group Ins. Expense 5,592. increase 10-5300-0070 Retirement Expense 2,350. increase 10-5300-0071 Supplemental Retirement 473. increase 10-5300-0080 Workmen's Compensation 1,000. increase 10-5300-0100 Employee Training 4,712. increase 10-5300-0110 Telephone & Postage 4,000. increase 10-5300-0120 Printing & Binding 400. increase 10-5300-0140 Travel & Meetings 1,500. increase 10-5300-0160 Maint. & Repair-Equip. 1,200. increase 10-5300-0170 Maint. & Repair-Equip. 500. increase 10-5300-0310 Gas, Oil & Automotive 1,500. increase 10-5300-0330 Materials & Supplies 2,000. increase 10-5300-0360 Uniforms 200. increase 10-5300-0530 Dues & Subscriptions 150. increase 10-5300-0570 Miscellaneous Expense 200. increase 10-5300-0740 Capital Outlay 22,625. increase Sheriff's Department Code 10-5100-0740 Capital Outlay-Equip. 24,660. increase Revenue: 10-3300-0170 Controlled Substance Tax 24,660. increase Department of Social Services/Personnel Department Code 10-4250-0020 Salaries & Wages 854. increase 10-4250-0050 FICA Tax Expense 65. increase 10-4250-0070 Retirement Expense 42. increase 10-7700-0020 Salaries & Wages 854. decrease 10-7700-0050 FICA Tax Expense 65. decrease . 10-7700-0070 Retirement Expense 42. decrease Manaqement Information Services Code 10-4450-0450 Contracted Services 420. decrease 10-4200-0740 Capital Outlay-Equip. 300. increase 10-4200-0450 Contracted Services 120. increase Revenues Revenue: 10-3480-0650 Public Trans. Grant 8,392. increase 10-3990-0000 Fund Balance-Appro. 8,392. decrease RESOLUTION RE: Resolution to allow the County Finance Officer to procure and BUSINESS PROCUREMENT 3. use a business procurement account for County Finance ACCOUNT purposes. (Attachment 1) J>4~1 SUBDIVISION FINALS 4. Final Subdivision Plats: - Hidden Valley, Phase I, owner: T.C. Smith, 24 lots, SR 1450" Buckhorn Township, RA-30 Zoning District, 27.0 acres, improvements complete - Meadow Brook, Section A (also known as Section IV), owner: Charles Marshall Johnson, 5 lots, SR 1513, Black River Township, RA-30 Zoning District RESOLUTION ADDING 5. Resolution requesting addition of roads to the State System ROADS TO STATE SYS. for maintenance (Attachment 2) . RESOLUTION OF WAIVER 6. Resolution of Waiver regarding purchase of personal computers ON COMPUTERS-DSS for Department of Social Services (Attachment 3) 7. Resolution awarding bid for Sheriff's Department Imaging RESOLUTION AWARDING System (Attachment 4) BID-IMAGING SYS. 8. Resolution recognizing Lincoln Blanding on his retirement RESOLUTION-LINCOLN (Attachment 5) BLANDING 9. Request from the Health Department to apply for grant for childhood injury prevention PUB. UTI. LOAN/GRANT 10. Public Utilities' Water Supply Loan/Grant application to N. C. Department of Environment, Health and Natural Resources (Attachment 6) COMMERCIAL WATER USERS CONTRACT 11. Commercial Water Users Contract SHAWTOWN PROJECT 12. Grant Project Ordinance for Shawtown Revitalization Project (Attachment 7) Commissioner Titchener made a motion for the two following appointments. Commissioner Bowden seconded the motion and it APPOINTMENTS passed with a unanimous vote. - Board of Health: Sarah E. Flowers, Buies Creek, to replace Jane Stewart who resigned. - Domiciliary Home Community Advisory Committee: . Golda Bailey reappointed INFORMAL COMMENTS Informal comments were provided by the following citizens: 1. Ed Bain, Attorney representing hunters who oppose any restrictions on the use of hunting dogs near Raven Rock Park 2. Bud Patterson, hunts near Raven Rock Park 3. E. J. Womack, hunts near Raven Rock park 4. Albert Patterson, president of hunting club that hunts near Raven Rock Park Peggy Nimkoff, March of Dimes representative, and Tracy Honeycutt, member of Dunn Jaycees, gave a presentation on the March of Dimes drive in Harnett County. CROSSROADS CHURCH Vice Chairman Hill called to order a public hearing on a zoning change request for Crossroads Baptist Church, from RA-40 Zoning District to Commercial Zoning District, owner: Crossroads Baptist Church, US 421, Grove Township, 5.7 acres. George Jackson, Planning Director, presented the application and stated that the purpose of the public hearing was to obtain comments from the public concerning the zoning change request. Vice Chairman Hill opened the meeting for public comments. Comments were received from Harold Lloyd, Coats, who made general comments, and Jimmy Johnson, Attorney, representing Crossroads Baptist Church. There being no further comments, Vice Chairman Hill closed the public hearing. The Planning Board recommended approval of the zoning change request. Commissioner Titchener moved for approval of the zoning change request. Commissioner Andrews seconded the motion . and it passed with a unanimous vote. BRICK MILL ROAD Vice Chairman Hill called to order a public hearing on a roadname PUBLIC HEARING change request for Keith McLeod, SR 2005, current name: Brick Mill Road, proposed name: Vic McLeod Road, Grove Township. George Jackson, Planning Director, presented the application and stated that the purpose of the public hearing was to obtain comments from the public concerning the road name change request. Vice Chairman Hill opened the meeting for public comments. Comments were provided by the following citizens: 1. Julia Gregory, Coats, for 2. Harold Lloyd, Coats, for 3. Tim McLeod, Coats, for 4. Glenn Johnson, attorney against 5. Judy Turlington, Coats against 6. Rev. Troy Daniels, Coats against -- ---~-~.--.--- -----------._--- ---- -,-- ----- 150 7. Bickett W. Turlington, Coats against 8. Margaret House, Coats against 9. Charles McLeod, Coats for 10. J. M. Mewborn, Willow Springs against There being no further comments, Vice Chairman Hill closed the public hearing. The Planning Board recommended approval of the roadrtame change request. Commissioner Bowden moved to table the matter. Commissioner Andrews seconded the motion and it passed with a unanimous vote. Gene Gilleland, Motorola, Inc. addressed the Board concerning communication equipment. ORDINANCE-REVISED Tom Taylor, Chief Planner, presented an Ordinance Adopting a . FLOOD DAMAGE PREVENT. Revised Flood Damage Prevention Ordinance for Harnett County. Commissioner Titchener moved for adoption of the revised ordinance. Commissioner Andrews seconded the motion and it passed with a unanimous vote. The ordinance is copied in full in the Harnett County Ordinance Book 1, pages 430-443. RECLASS. SHER. DEP. Sheriff Larry Knott, requested promotion and reclassification of a Deputy I Liaison officer, salary grade 63, to Deputy School Resource Sergeant, salary grade 67. Commissioner Bowden made a motion to approve the request. Commissioner Andrews seconded the motion and it passed with a unanimous vote. RENTAL AGREEMENT Wm. A. (Tony) Wilder, Assistant County Manager, presented for the FOR COMMUNICATIONS Board's consideration a proposed rental agreement with North EQUIP.-NC COMMUNICA- Carolina Communications, Inc. for communication equipment for the TrONS, INC. Sheriff's Department. Commissioner Titchener moved for approval subject to review by the County Attorney. Commissioner Bowden seconded the motion and it passed with a unanimous vote. Reports were filed with the Board from General Revenue Funds, Soil & Water Conservation, Sheriff's Department, Environmental Health, Tax Department, Economic Development Commission, Fire Marshal's Office, Veteran's Affairs, Emergency Medical Service, Department of Social Services, Health Department, and Tax Attorney's Report (Attachment 8). ADJOURNMENT There being no further business, Commissioner Andrews moved that the meeting adjourn. Commissioner Bowden seconded the motion and . it passed with a unanimous vote. The meeting adjourned at 8:45 p.m. /~~~~ R. . Sorrell, YY Chairman K(.U.J .J. !3)Q1vl cl<lJJd Kay" . Blanchard, Clerk Attachment L , RESOLUTION TO ALLOW J.DI!. COUNTY FINANCE om\..~.K TO PROCURE AND USE A BUSINESS PROCUREMENT ACCOUNT FOR COUNTY FlNANCE PURPOSES BE IT RESOLVED that the Harnett County, N.C. Board of Commissioners by unanimous consent does hereby authorize the County Finance Officer, Vanessa W. Young on behalf of . Harnett County to apply for, maintain and use for the various county departments a business procurement card account ;avUi CoreStates Bank of Delaware, N.A. for County fmancial purposes. This the 18th day of September, 1995. {;..-~ ~--:nt/-C eat rice B. Hill, Vice'Chairman Harnett County, N.C. Board of Commissioners ------- -- :151~ CORESTATES BANK OF DELAWARE, N.A. BUSINESS PROCUREMENT CARD ACCOUNT COUNTY CLERK'S \.-J!.J:\..lu.lCATE I, Kay Blanchard, do hereby certify to CoreStates Bank of Delaware, N.A. ("CBD") that I am the duly appointed and acting Clerk and the keeper of the records and corporate seal of the County of Harnett, North Carolina and that the attached is a true and correct copy of certain resolutions duly adopted at a meeting of the Board of Commissioners thereof convened and held in accordance with the roles and regulations of the County and that such resolution is now in full force and effect and is not in contravention of, or in conflict with the State law or the County . policies. I further certify that the following person is the County Finance Officer named in said resolution as the individual who is authorized to execute any necessary agreements on behalf of the County. in connection with the establishment of one or more procurement cards by CBD: Vanessa W~ Young County Finance Officer ~ Y'u~^l( Name Title Signa BE IT FURTHER RESOLVED, that the proper officials of the County's Finance Department are hereby authorized to pay Bank from time to time, in accordance with the terms and conditions ~f the Agreement, amounts owing under the Agreement, including fInance charges, if any; and BE IT FURTHER RESOLVED, that the County Clerk is authorized to certify to Bank a copy of these resolutions and Bank is hereby authorized to rely upon such a certificate until formally advised by a like certificate of any changes therein, and is further authorized to rely upon any such additional certificates. I FURTHER CERTIFY that the certificate of incorporation (and any amendment thereof) of said Corporation does not require the vote or consent of any shareholders thereof to authorize such action by the Board of Directors of said Corporation, or that such vote or consent has been obtained if required. . I FURTHER CERTIFY that the specimen signature of the above-named Finance Officer is genuine, and that such person holds the indicated office as of the date hereof. IN WITNESS WHEREOF, I have subscribed my name as County Clerk and have caused the corporate seal of the County to be hereunto affIxed this 18th day of Septembef 1995. Affix Corporate Seal Below: ~~.I. ~(I_e, C1JT~ Kay anchard, Clerk Harnett County, N.C. Attachment 2. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners do hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System for maintenance, the below listed streets: Stoney Creek Manor Subdivision Stoney Creek Drive Stoneyhill Lane Bayleaf Lane . Hilltop Lane Glen Oak Drive Crosswinds Circle Pinecrest Drive Adopted this 18th day of September, 1995. HARNETT COUNTY BOARD OF COMMISSIONERS ~~~p(J&f ATTEST: / Beatrice B. Rt1l, Vice Chairman J\a.I.~ LJ31fL11 ~'1(1 Kay . Blanch.rd Clerk to the $oard -~-..--~--_.__.- 15~ Attachment 3. HARNETT COUNTY NORTH CAROLINA RESOLUTION (1F W A IVFR BE IT RESOLVED, that on the 18th day of September, 1995, we, the Harnett . County Board of Commissioners, under General StatUte 143-129, Formal Contracts, hereby elect to waive the bid deposit of 5% of the purchase of personal computers for the Department of Social Services. BE IT FURTHER RESOLVED, under General Statute 143-129, Formal Contracts, we hereby elect to waive the performance bond for the above mentioned purchase contract. This the 18th day of September, 1995. HARNETI COUNTY BOARD OF COMMISSIONERS AllhST: ~~:L"tI;i& ~ Seat rice B. 111, ice Cha1rman KLUv t ~4t/l:vf Kay S. Blanchard Clerk to the Board . Attachment 4. STATE OF NORTH CAROLINA, RESOLUTION AWARDING CONTRACT TO PURCHASE HARNETT COUNTY. TIIA T WHEREAS, the County of Harnett desires to purchase a computer imaging system; and WHEREAS, the County has previously disseminated requests for bids in connection with the purchase of hardware and software for a computer imaging system for the Harnett County Sheriffs Department as required by law; and WHEREAS, the County of Harnett has published an Invitation for Bids in a local newspaper as required by law; and WHEREAS, pursuant to such requests the County of Harnett has now received sealed bids from Camem World, Compu-Color, Inc., Mac's Business Machines, Micron Electronics, Inc., TFP (Technology for Production), and Vision Software; and . WHEREAS, such bids have been reviewed by the appropriate representatives of the County of Harnett; and WHEREAS, Camera World submitted a no bid, Mac's Business Machines bid contained an unintentional error, and Micron Electronics bid arrived the day after bid opening; and WHEREAS, it has been determined that Vision Software submitted the most responsive bid; and WHEREAS, the Board of Commissioners of the County of Harnett desires to proceed with the acceptance of the bid of Vision Software and to award the subject to said entity and to make provisions for execution of all documents necessary in order to effectuate such award: '1 t:: ":J ~,t'" I\.~) ....J NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the County of Harnett that the bid for hardware and software for the Harnett County Sheriffs Department computer imaging system pursuant to all of those terms and conditions contained in the County's request for bids shall be and the same is hereby awarded to Vision Software for the sum of $61,509.00, that the appropriate representatives of the County of Harnett shall prepare and otherwise provide all necessary contract documents and issue required purchasing forms in order to effectuate such award, and that the County Manager of the County of Harnett shall be and he is hereby authorized to execute said documents on behalf of the County of Harnett upon review and at't',vval thereof by the County Attorney of said County. . This the 18th day of September, 1995. HARNETT COUNTY BOARD OF COMMISSIONERS BY~hL~I~t/~: Beatrice B. Hi!!; Vice Cna1rman AIU:,ST: K Duo .J. l1i (Mul, ~A Kay ~ Blanchard, Clerk SEAL OF THE COUNTY OF HARNETT Attachment 5. RESOLUTION . THAT, WHEREAS, Uncoln Blanding began his career with the North Carolina Cooperative Extension Service, Harnett County Center on March 1, 1972, and; WHEREAS, Harnett County is indebted to Lincoln Blanding for his educational programs and leadership sldlls in building collaborations among community development groups by identifying and maintaining effective leadership in the Riverside, Ullington and Johnsonville-Sprout Springs communities. WHEREAS, Because of his attitude and appreciation of landowners and homeowners and his dedication to helping others through education and demonstrations he has helped many individuals improve, preserve and maintain their home grounds, and used marketing skills and management procedures to extend their income from vegetable gardens and commercial horticulture. WHEREAS, Lincoln Blanding's dedication, commitment, and leadership to the Cooperative &tension Service agriculture program has allowed him to serve as a teacher and team leader in coon/inating efforts with volunteers, business enterprises and community organizations in working together for development of the Master Gardener program that extends the educational outreach and economic growth for Hamett County. WHEREAS, on September 30, 1995, after twenty-three years and six months of loyal service, Lincoln Blanding will retire from the North Carolina Cooperative Extens:ion Service. NOlv, THEREFORE, BE IT RESOLVED by the Hamett County Board of Commissioners that Uncoln Blanding has retired from his loyal and dedicated service to Harnett County with great honor and distinction. That Lincoln Blanding be and is hereby commended on behalf of all the citizens of Harnett County for his valuable and immeasurable service. That a copy of this resolution shall be given to Lincoln Blanding" . a copy spread upon the minutes of this board, and a copy to the media. Duly adopted this the 18th day of September, 1995. ~ ~ HARNEIT COUNTY BOARD OF COMMISSIONERS . /~~rr~nnan ~~. L4Y~ "--1"'. ~ .f? BeatTlce B. Hi., ., amn'an' c7' /o'sep;' T. Bowden ~~. A &- {j c.Lf-/~A Dan B. Andrews Walt ntchener - ----------------- --------------- :l54 Attachment 6. RESOLu.u.ON ACCEPTING ... ..:..A ul:l:AA FRO!! THE STATE FOR A STATZ CLEAN WATER. BOND LOAN AND Au....a.ORIZING THE EXEI..u.L ION AND DELIVERY OF A LOAN AGREEMENT AND PROMISSORY NOTE IN CO"'......ACTION .L.D.A.tU:.,,~....a. TO FINANCE CLEAN WATER IHPROVEloA.., ...S AND PROVIDDlG CERTAIN' ....c.MS IN RESPECT .L.l:U:.AEOF . BE IT RESOLVED by the Board of Commissioners (the "Governing Body" ) of the County of Harnett (the "Borrower"): Section 1. The Governing Body does hereby find and determine as follows: (a) The State of North Carolina (the "State"), pursuant to the Education, Clean Water, and Parks Bond Act of 1993, being Chapter 542 of the 1993 Sessions Laws (the "Act") , has authorized the issuance by the State of Clean Water Bonds for the purpose of making loans to local government units for the purpose of paying all or a portion of the cost of water supply systems, water conservation projects, wastewater collection systems and wastewater treatment works. (b) The Borrower has determined to borrow moneys from the State under the Clean Water Bond Loan Program established pursuant to the Act for the purpose of providing funds, together with any other available funds, to pay the costs of certain clean water bond projects as more particularly described in the Agreement hereinafter mentioned (the "Project"). . (c) Pursuant to the Act, the Borrower has made application to the Department of Environment, Health, and Natural Resources for approval of a clean water bond loan to finance the Project and has received a loan commitment in the principal amount of $2,683,000. to finance such capital improvements. (d) The North Carolina Local Government Commission has approved the loan in an amount not to exceed such principal amount in accordance with the provisions of the Act. ( e) There has been presented to the Governing Body at this meeting forms of the following: (1) Loan Offer from the State containing various assurances required by the State in connection with the loan and the Project; and (2) Loan Agreement (the "Agreement" ) between the Borrower and the State, together with a form of the promissory note of the Borrower attached as Exhibit A thereto (the "Note"), evidencing the obligation of the Borrower to repay the loan from the State. . (f) The Borrower has determined that the borrowing from the State in the manner provided in this Resolution and the Agreement is in the best interest of the Borrower. Section 2. Capitalized terms used in this Resolution and not othe:r:wise defined herein shall have the same meanings given such terms in the Agreement. Section 3. The Borrower hereby accepts the Loan Offer from the State, including all the assurances associated therewith. Section 4. Pursuant to the provisions of Act, the Borrower hereby authorizes the borrowing of a principal amount not to exceed :t55 $ 2,683,000. from the State under the State Clean Water Bond Loan Program. The terms and provisions of the borrowing shall be as set forth in the Agreement and the Note, subject to the provisions of this Resolution. Section 5. The interest rate on the Note shall not exceed 5.30' per annum and the latest installment of principal on the Note shall not exceed May 1, 2017. Section 6. The proceeds of the loan shall be applied to pay the costs of the Project as provided in Section 2.03 of the Agreement. - . Section 1. Except as provided in Section 8, the Note shall be secured solely by the Net Revenues and any Designated Non-Tax Revenues as provided in the Agreement, and the Borrower shall pledge the Net Revenues and the Designated Non-Tax Revenues for the payment of the principal of and interest on the Note in the manner set forth in the Agreement. The principal of and interest on the Note shall not be secured by the general funds of the Borrower nor shall the Note constitute a legal or equitable pledge, charge, lien or encumbrance upon any of the property or upon any of the income, receipts or revenues of the Borrower, except the Net Revenues, the Designated Non-Tax Revenues and any other moneys and securities pledged under this Resolution, the Agreement and the Note. Neither the credit nor the taxing power of the Borrower are pledged for the payment of the principal of or interest on the Note, and the State shall not have the right to compel the exercise of the taxing power by the State of North Carolina or the Borrower or the forfeiture of any of their property in connection with any default with respect to the Note or this Agreement. Section 8. The Borrower authorizes the State to include in the Agreement provisions authorizing' the State to withhold from the Borrower any State funds that would otherwise have been distributed to the Borrower in accordance with North Carolina law in amount . sufficient to pay all sums than due and payable to the State as a repayment of the loan; provided, however, that such funds shall not be withheld if (a) prior to the execution of the Agreement and the Note, such funds have been pledged to secure special obligation bonds or other obligations of the Borrower or (b) after execution of the Agreement and the Note, such funds are legally pledged to secure special obligation bonds or other obligations of the Borrower. Section 9. The forms, terms and provisions of the Loan Offer, the Agreement and the Note are hereby approved, and the Chairman, Board of Commissioners are hereby authorized and directed to execute and deliver the Loan Offer, the Agreement and the Note in 'substantially the fo:rms presented, together with such insertions, modifications and deletions as they may deem necessary and appropriate, and to take such other action and to execute and deliver such other certificates, agreements, instruments or other documents as they, wi th the advice of counsel, may deem necessary or appropriate to effect the transactions contemplated by this Resolution, the Loan Offer, the Agreement or the Note. The officers, agents and employees of the Borrower are hereby authorized and directed to do all acts and things required of them . by the provisions of this Resolution, the Loan Offer, the Agreement and the Note for the full, punctual and complete performance of the terms, covenants, provisions and agreements of the same. Section 10. This Resolution shall take effect inmediately upon its passage. HABNETT COUNTY BOARD OF COMMISSIONERS Attest: Jf/h~/A -.M.1J.~' (j) dAlL6." lJ..d /R. L. Sorre~,:"Jr.. Chairman Kay S Blanchard, Clerk -~-----_--._- -~---- ------------~~._-~- -~---- ~---- ---,-----------.. Page 1 of 4 1~6 _ V"- STATE OF NORTH CAROUNA DEPARTMENT OF ENVIRONMENT, HEALTH, AND NATURAL RESOURCES DIVISION OF ENVIRONMENTAL HEALTH OFFER AND ACCEPTANCE OF LOAN OR GRANT FOR WATER SUPPLY SYSTEM PROJECT PART A SECTION 1 - OFFER Legal Name and Address of Applicant I Project Number: DEH-Q305 County of Hamett . Post Office Box 759 Llllington, North Carolina 27546 Total Estimated Project Cost $ 2,683,000 Estimated Project Cost Eligible for State Participation $ 2.683,000 STATE LOAN OFFERED $ 2.683.000 AUTHORIZATION AMOUNT STATE GRANT OFFERED $ General Revolving Loan $ Non-Revolving Bond Loan $ 2.683.000 High Unit Cost Grant $ Description of Project Water main and booster pump station. Consideration having been given by the Division of Environmental Health of the Department of Environment, Health, and Natural Resources to (a) the application submitted by the Applicant pursuant to the Education, Clean Water, and Parks . Bond Act of 1993 and the North Carolina Clean Water Revolving Loan and Grant Act of 1987, as amended, and the rules and regulations adopted pursuant thereto; (b) the public benefits to be derived by the construction of this project: (c) the relation of the ultimate cost of constructing and maintaining the system to the public interest and to the public necessity for the system; and (d) the adequacy of the provisions made or proposed by the Applicant for assuring proper and efficient operation and maintenance of the system after completion of the construction thereof; and it having been determined by the Division of Environmental Health of the Department of Environment. Health, and Natural Resources that (1) the applicant is eligible; (2) the project meets the criteria for State loans or grants as prescribed in the Acts and the Rules and Regulations adopted pursuant thereto; and (3) the project is entitled to priority over other projects eligible for consideration during the same priority period, the Division of Environmental Health of the Department of Environment, Health, and Natural Resources acting in behalf of the State of North Carolina, hereby offers: Page 2 of 4 To make a State loan to the above named Applicant subject to the assurances Included in this document as Section II, in order to aid in financing the construction of the project pursuant to the Acts. The amount of the State loan will not exceed the appropriate percentage of the estimated eligible portion of the reasonable construction cost of the project. as established by the Acts; and, In the event the actual eligible portion of the reasonable construction cost, as determined by the Division of Environmental Health of the Department of Environment, Health, and Natural Resources upon completion of construction, is less than the estimated eligible portion of the reasonable construction cost upon which the loan offer is based, such actual eligible cost shall be used to determine the amount of the State loan ; and the loan payment shall be reduced as necessary to conform with the limitations hereinabove cited. In addition, this offer is made subject to completion and submission of Part B, Supplemental Project Information, DEHNR Form 1951, of this Offer and Acceptance, and to the following conditions: 1. Applicant will fumish information which satisfactorily demonstrates the availability of funds, other than State . loan or grant funds, to pay the remaining costs of the project 2. Proposed loan terms are as follows: (a) for Revolving Loans: Loan term _ annual payments Loan interest rate - % (b) for Direct (Non-Revolving) Loans: Loan term 20 annual payments beginning May 1, 1998 Loan interest rate 5.30 % per annum on unpaid principal balance -~ 1~7 ,,,;,:... '<='" I This Offer must be accepted, If at all, on or before (date) August 21, 1995 For the Department of Environment. Health, and Natural Resources Date ~Ci.MJ. G. ~ 7 -12 -q!;; Name and Title . Laird A. Davison, Director, Division of General Services Page 3 of 4 SECTION II-ASSURANCES The Applicant hereby gives assurance to the Division of Environmental Health of the Department of Environment, Health, and Natural Resources: A. That no construction of the project shall be undertaken, and no contract(s) for construction, alteration, or installation of community water systems shall be entered into prior to approval of plans and specifications by the Division of Environmental Health of the Department of Environment, Health, and Natural Resources. B. That the applicant will undertake good faith efforts, either directly or through a prime or general contractor, to involve minority businesses in the bidding process in accordance with G.S. 143-128(c). C. That the construction contract(s) will require the contractor to furnish performance and payment bonds, the amount of which shall each be in an amount not less than one hundred percent (100%) of the contract price, and to maintain during the life of the contract(s) adequate fire. and extended coverage, workmen's compensation, public liability and property damage insurance. D. That any proposed change or changes in the contract or contracts, which make any major alteration in the work required by the plans and specifications, will be submitted to the Division of Environmental Health of the Department of Environment, Health, and Natural Resources. . E. That complete signed copies of all change orders will be submitted to the Division of Environmental Health of the Department of Environment, Health, and Natural Resources as issued. F. That the construction of the project, including the lelter of contracts in connection therewith, shall conform to the applicable requirements of State and local law and ordinances. G. That the construction contract(s) will provide that the representatives of the State will have access to the work whenever It Is in preparation or progress and that the contractor will provide proper facilities for such access and inspection. H. That the Applicant will provide and maintain competent and adequate engineering supervision and inspection at the project to insure that the construction conforms with the approved plans and specifications. I. That adequate accounting and fiscal records have and will be maintained during the construction of the project and these records will be retained and made available for a period of at least three (3) years following completion of the project. J. That all funds loaned or granted pursuant to the Acts shall be expended solely for carrying out the approved project and an audit shall be performed in accordance with G.S. 159-34, as amended. K. That any books, documents, papers, and records of the grantee pertinent to loans or grants received under the Acts shall be made available to State personnel or their duly authorized representatives for the purpose of audit and examination. L. That the declarations, assurances, representations and statements made by the Applicant in the application, and all documents, amendments, and communications filed with the Division of Environmental Health of the Department of Environment, Health, and Natural Resources by the Applicant in support of its request for . a loan will be fulfilled. M. That the Applicant agrees to construct the project or cause it to be constructed to final completion in accordance with the application and plans and spe..:ii....Jons approved by the Division of Environmental Health of the Department of Environment, Health, and Natural Resources. N. That the Applicant will permit the Division' of Environmental Health of the Department of Environment, Health. and Natural Resources or Its authorized agents to have access to the project and the records pertaining to its operation at any reasonable time following completion of construction for the purpose of inspecting the operation and maintenance of the project and determining adherence to the Division of Environment Health of the Department of Environment, Health, and Natural Resources operational requirements for water supply systems. O. That the Applicant shall demonstrate to the satisfaction of the Division of Environmental Health of the Department of Environment, Health, and Natural Resources that it has or will have a fee simple or such other estate or interest in the site of the project, including necessary easements and rights-of-way. to assure undisturbed use and possession for the purpose of construction and operation for the estimated life of the project -- --- ~__~__.__ __ ____ ~_________________,_ _~ _~~ __,_c_._~_~__,__ 158 P. That a completed Part e, Supplemental Project Information, Form 1951, of this Acceptan~e Docum.ent. which Is a prerequisite to the debt Instrument preparation and to the payments process, will be provided foUowlng the award of construction contracts. Q. That the applicant will schedule and meet with the Local Govemment Com":1ission's staff, if required, to finalize the debt instrument a minimum of 10 days prior to the request for dIsbursement of the first loan funds. . SECTION III - ACCEPTANCE On Behalf of (Legal Name of Applicant) County of Hamett I the undersigned being duly authorized to take such action, as evidenced by the attached Certified Copy of. . Authorization by the Applicant's Goveming Body, do hereby accept this offer and make the assurances contained therein. , Date .,,-/ 9-/>I-9S" H. L. Sorrell, Jr., Chairman, Harnet~nty Board of Commissioners . DEHNR 19SIA (Revised 7194) Loan and Grant Prognun (Review 7.%) Attachment 7. DAIDu!.! I COUNTY HAIDu!.l1 COUNTY FY 95 COMMUNITY DEVELOPMENf PROGRAM SHA WfOWN REVITALIZATION PROJECf AND SHAWfOWN WCAL 0PI10N PROJECf GRANT PROJECf ORDINANCE Be it ordained by the Board of Commissioners of Harnett County that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following Grant Project Ordinance is hereby adopted: Section 1. The project authorized is the Community Development Project described in the work statement contained in the Grant Agreement #95-C-OI26 between Harnett County and the North Carolina Department of Commerce. This project is more familiarly known as the Shawtown Revitalization Project and Shawtown Local Option Project. . Section 2. The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant docwnent(s), the rules and regulations of the North Carolina Department of Commerce and the budget contained herein. Section 3. The following revenues are anticipated to be available to complete this project: Community Development Block Grant $ 850,000 Interfund Transfer from General Fund 150,000 Interfund Transfer from NCHFA Single-Family Rehab 100 ()()() Total $1,100,000 1~Q ""';"_,,",_ .:o\t:..Y """,--,i. Section 4. The following amounts are app.v}'.:ated for the project: Acquisition $ 42,000 Sewer Improvements 374,500 Clearance Activities 33,000 Relocation 26,000 Rehabilitation of Privately Owned Dwellings (C-l) 520,000 Administration 74,500 Interfund Transfer of CDBG funds to Single-Family Rehab u.ooo Total $1,100,000 . Section 5. The Finance Officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the Grant Agreement and Federal and State regulations. Section 6. Funds will be requisitioned from the State after submission of documentation to the County. Disbursement of funds will be made by the County upon actual receipt of CDBG funds from the State. Compliance with all federal and state procurement regulations is required. Section 7. The Fmance Officer is directed to . ,,}'.... quarterly on the financial status of each project element in Section 4 and on the totall!r,..,.... reveuues received or c1llimed. Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project is every budget submission made to this Board. Section 9. Copies of this Grant Project Ordinance sha11 be made avai1able to the Budget Officer and the Fmance Officer for direction in carrying out this project Adopted this 18th day of September ,1995. ~r..l.lCOUNTY ~ /iOL' A_ ._ . -/// at rice B: _Hill;-Vi~e Chai'i;l;'an . A.lu:ST: County C.........issioners I\~K .6. /ted.A\ ~.AallIl . kay . Blanchard Clerk to the Board HARNEIT COUNTY NORTH CAROLINA HOUSING FINANCE AGENCY SINGLE-FAMILY HOUSING REHABll..IT ATION PROGRAM GRANT PROJECf ORDINANCE Be it ordained by the Board of Commissioners of Harnett County that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following Grant Project Ordinance is hereby adopted: Section 1. The project authorized is the Community Development Project described in the work statement contained in the Grant Agreement # between Harnett County and the North Carolina Housing Finance Agency. This project is more familiarly known as the Harnett County Single- . Family Housing Rehabilitation Program. Section 2. The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant document(s), the rules and regulations of the North Carolina Housing Finance Agency and the budget contained herein. Section 3. The following revenues are anticipated to be available to complete this project: NCHFA $ 200,000 Interfund Transfer from CDBG-Shawtown Revitalization 30 000 Total $ 230,000 Section 4. The following amounts are appropriated for the project: Rehabilitation of Privately Owned Dwellings (10) $101,000 _~_~.~ _T ~~___~ __.~_~_____.___..___~_.,_.___~__,_______.___ ~'_'__'_"'_____ _'___'''_'___'~____ 1~O ~,- ,~} . Program SUt't'''.~ Costs 16,000 Administration Costs 7,000 Interfund Transfer to CDBG Project 100,000 Total $230,000 Section 5. The Finance Officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the Grant Agreement and Federal and NCHFA regulations. Section 6. Funds will be requisitioned from the NCHFA after submission of documentation to the County. Disbursement of funds will. be made by the County upon actual receipt of COBG funds from the . NCHFA. Compliance with all federal, state and NCHFA procurement regulations is required. Section 7. The Finance Officer is directed to r"t'... ~ quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project is every budget submission made to this Board. Section 9. Copies of this Grant Project Ordinance sbaIl be made available to the Budget Officer and the Fmance Officer for direction in carrying out this project. Adopted this 18th day of September ,1995. IIAR.l'ir.JJCOUNTY ATIEST: ~/~' "~A_' . : J)/~ / eatrice B. Hill, Vice Chairman J<t4~1 .J _ Alf1.A1~ County Commissioners KaY'S Blanchard Clerk to the Board Attachment 8. . FROM: Christopher L. Carr, County Tax Attorney RE: MONTHLY REPORT TO COMMISSIONERS AND STATEMENT OF FEES AND CHARGES FOR THE MONTH OF August, 1995 1. Tax Suits Dismissed: NAME SUIT NO. *AMOUNT COL. **COURT ATTORNEY COSTS FEES Anoprson Crppk Tow~h;p" Harrill, Joe B. No CvD 476.12 100.00 100.00 Averashoro Townshio F & M Farms, Inc. No CvD 710.00 100.00 100.00 Hodges, Charles T. No CvD 426.20 100.00 100.00 Williams, Clander No CvD 765.82 75.00 75.00 Barbecl)e Townsh..iJ;2 Goins, Benjamin No CvD 1,381. 79 150.00 150.00 Black River Townshig . Smi th, Barry/Brenda No CvD 1,220.01 75.00 75.00 Dukp Townshio Colville, Morris No CvD 434.24 75.00 75.00 Hodges, Donald No CvD 460.03 100.00 100.00 Grove Townsl:liJ;! Hardison, Larry No CvD 585.55 100.00 100.00 Quinones, S. No CvD 838.41 75.00 75.00 Hpctor's Creek TownshiQ Griffin, Jonathan No CvD 2,229.09 100.00 100.00 Parker, James No CvD 332.69 100.00 100.00 VuncannoI}, William No CvD 131.66 75.00 75.00 --~- -1 ~1 1 i: if "-;.--" "."".' ''':..-,"" ~ohnsonyillp. Tow~ Asbury, Harold No CvD 507.78 75.00 75.00 Harrington, James 94 CvD 1088 935.00 759.98 479.57 Medlin, Michael No CvD 390.14 75.00 75.00 Richardson, William No CvD 253.63 150.00 150.00 lJ l1inC]ton Township Lowman, Beverly No CvD 270.59 75.00 75.00 McLean, Leon No CvD 384.84 75.00 75.00 Thomas, Joyce No CvD 1,870.11 75.00 75.00 Srp.wArr's r.rp.p.K Township . Elliot t, Ernest No CvD 244.11 75.00 75.00 McLean, Shirley No CvD 520.67 75.00 75.00 lmper Lilllp. Rivp.r Townshi:Q Bordeaux, James No CvD 286.99 75.00 75.00 Campbell, Tonuny No CvD 445.08 100.00 100.00 Smi th, Richard 93 CvD 1399 1,224.07 511.62 450.00 Yarborough, Louis No CvD 100.36 75.00 75.00 Subtotal S17.424.98 S3.421.60 S3.079.57 NOTE: * Total collected includes taxes, interest and Court costs. ** Court costs includes attorney fees allowed by Court (where suit has been commenced) . 2. Advanced Costs: None 3. Other Services SUMMARY OF CHARGES & FEES Attorney's fees - Tax Suits $3,079.57 Other Services $00.00 Advanced Costs $00.00 BALANCE S3.079.57 . C~h~~a3' ~ Post Office Box 39 Lillington, NC 27546 Telephone: (910) 893-5191 .