10171994
590
HARNETT COUNTY BOARD OF COMMISSIONERS REGULAR ~rnETING, OCTOBER 17, 1994
The Harnett County Board of Commissioners met in regular session on
Monday, October 17, 1994, in the Commissioners Meeting Room, County
Office Building, Lillington, North Carolina.
M€~bers present: H. L. Sorrell, Jr. , Chairman
Beatrice Bailey Hill, Vice Chairrr.an
Dan B. Andrews I
Joseph T. Bowden
Walt Titchener
Staff present: Neil Emory, County Manager
Wm. A. (Tony) Wilder
Dwight W. Snow
Vanessa W. Young
Kay S. Blanchard
Chairman Sorrell called the meeting to order at 7 p.m. and
Commissioner Andrews offered the invocation.
Commissioner Hill made a motion to add the following items to the
Agenda: Interlocal government agreement with the Town of Coats;
Restitution coordinator position; and to the Consent Agenda, a budget
amendment for MIS Department. Commissioner Andrews seconded the
motion and it passed with a unanimous vote.
Cotlmissioner Bowden moved to approve the agenda as published with the
additions noted above. Commissioner Titchener seconded the motion and
it ~assed with a unanimous vote.
U~~n motion by Commissioner Hill and seconded by Commissioner Bowden,
t~a Board unanimously approved the following items on the Consent
CONSENT AGENDA: A,<;;cnda:
1. Minutes: Regular Meeting, September 19, 1994
Special Meeting, September 21, 1994
Regular Meeting, October 3, 1993
2. Budget Amendments: I
South Central III Capital pro;ect
Code 79-9025-0200 Legal & Admin. SC III $295. increase
Revenue: 79-3290-0000 Interest on Investments 295. increase
Capital Reserve
Code 70-9810-0020 Transfer to Animal Shelter 70,000. increase
Revenue: 70-3990-0000 Fund Balance-Appropriated 70,000. increase
Board of Elections
Code 10-4300-0120 Printing & Binding 2,055. decrease
10-4300-0740 Capital Outlay 2,055. increase
Transportation
Code 10-5551-0110 Telephone & Postage 131- increase
R€~enue: 10-3830-0300 Miscellaneous Revenue 131. increase
Social Services
Code 10-7710-1540 Special Children's Account 386. increase
Revenue: 10-3830-0334 Donations-Social Services 386. increase
This End U~ Furniture
Code 63-9020-0020 T.A. Loving 54,664. increase
63-9020-0030 Hendrix-Barnhill 278,758. increase
63-9020-0200 Legal & Administrative 20,000. increase
63-9020-0300 Engineering 25,000. increase
63-9020-0800 Contingency 128,422. decrease
Revenue: 63-3700-0000 Industrial Bldg.
Renovation Fund 250,000. increase
Department of Social Services I
Code 10-7710-0610 Non-FSA Day Care-25 75,258. increase
ReY3nue: 10-3480-0027 Day Care Non-FSA 75,258. increase
. Ncrtheast Metropolitan
Code 32-9001-0020 Salaries & Wages 3,100. increase
32-9001-0050 FICA Tax Expense 238. increase
32-9001-0070 Retirement Expense 155. increase
32-9001-0072 Supplemental Retirement 31. increase
Re'\"anue: 32-3990-0000 Fund Balance Appropriated 3,524. increase
South Central III Capital Pro;ect
Code 34-9003-0020 Salaries & Wages 512. increase
34-9003-0050 FICA Tax Expense 40. increase
34-9003-0070 Retirement Expense 26. increase
34-9003-0072 Supplemental Retirement 6. increase
Revenue: 34-3990-0000 Fund Balance Appropriated 584. increase
591
Planninq & Inspections
Code 10-7200-0020 Salaries & Wages 3,540. increase
10-7200-0050 FICA Tax Expense 271. increase
10-7200-0070 Retirement Expense 176. increase
10-7200-0071 Supplemental Retirement 36. increase
Revenue: 10-8800-1600 Contingency 4,023. decrease
Youth Services
Code 10-7730-0020 Salaries & Wages 983. increase
10-7730-0050 FICA Tax Expense 76. increase
10-7730-0070 Retirement Expense 49. increase
I 10-7730-0071 Supplemental Retirement 10. increase
Revenue: 10-8800-1600 Contingency 1,118. decrease
Manaqement Information Services
Code 10-4450-0020 Salaries & Wages 825. increase
10-4450-0050 FICA Tax Expense 64. increase
10-4450-0070 Retirement Expense 41. increase
10-4450-0071 supplemental Retirement 9. increase
Revenue: 10-8800-1600 Contingency 939. decrease
Vehicle Maintenance
Code 10-5550-0020 Salaries & Wages 2,697. increase
10-5550-0050 FICA Tax Expense 135. increase
10-5550-0070 Retirement Expense 207. increase
10-5550-0071 Supplemental Retirement 27. increase
Revenue: 10-8800-1600 Contingency 3,066. decrease
Parks & Recreation
Code 10-8200-0020 Salaries & Wages 673. increase
10-8200-0050 FICA Tax Expense 52. increase
10-8200-0070 Retirement Expense 34. increase
10-8200-0071 Supplemental Retirement 7. increase
Revenue: 10-8800-1600 Contingency 766. decrease
Manaqement Information Services
Code 10-4450-0740 Capital Outlay-Equipment 12,805. increase
Revenue: 10-3990-0000 Fund Balance Unappropriated 12,805. increase
DISPOSTION OF RECORDS 3. Disposition schedule for Finance Office (Attachment 1)
FINANCE OFFICE
4. Lease agreement for Buckhorn container site with Odell F. Hardee
I LEASE AGREEHENT FOR and wife Ruby Powell Hardee for a period of one year at rental
BUCKHORN CONTAINER SITE rate of $1,200.
5. Resolution recognizing Association of Retarded Citizens
RESOLUTION RE: ARC (Attachment 2)
SUBDIVISION FINAL PLATS 6. Subdivision Final Plats
A. Starwood at Overhills
B. The Homestead II
C. Brandywood
D. Heritage Village, Phase III, Section I
E. Heritage village, Phase III, Section II
COUNTY THaROUGHFARE PLAN Chairman Sorrell called to order a public hearing on proposed Harnett
County Thoroughfare Plan. Tom Taylor, Chief Planner, provided an
overview of the proposed plan and stated that the purpose of the
public hearing was to obtain comments from the public concerning the
matter. Chairman Sorrell opened the meeting for public comments. No
comments were offered and Chairman Sorrell closed the public hearing.
Commissioner Andrews moved for adoption of a Resolution Adopting a
Thoroughfare Plan for the County of Harnett, North Carolina.
Commissioner Bowden seconded the motion and it passed with a unanimous
vote. (Attachment 3)
INSTALLMENT FINANCING Chairman Sorrell called to order a public hearing on a proposed
FOR CONSTRUCTION OF Resolution Approving the Installment Financing of the Acquisition,
SCHOOL FACILITIES, Construction and Equipping of Primary and Secondary School Facilities,
HEALTH & SOCIAL SERVICES, a County Health and Social Services Facility, c, Mental Health
MENTAL HEALTH FACILITY, Facility, and Water system Improvements and making Certain Findings
WATER SYSTEM IMPROVEHENTS and Determinations in Connection Therewith. Ctairman Sorrell
I recognized Neil Emory, County Manager, to brief the group concerning
the purpose of the public hearing. Mr. Emory b~iefed the group on the
proposed installment financing contract and gave an overview of the
proposed undertakings and wh~re the money would come from. Mr. Emory
stated that the purpose of the public hearing was to obtain comments
from the public concerning the matter. Chairman Sorrell opened the
meeting for public comments. Comments were provided by one citizen:
Mr. Carl Fitchette, Jr. , Dunn, NC, commended the Board and staff
on the ambitious plan and suggested that a bond referendum might
be a better way to obtain funds. Mr. Fitc&atte stated that he
wants the County to "get good buildings for the money,
particularly schools" and suggested that a "clerk of the works"
be employed to oversee the general construction of the buildings.
There being no further comments, Chairman Sorrell closed the public
hearing at 7:15 p.m.
592
.. Neil Emory, County Manager, presented for the Board's consideration a
proposed Resolution Approving the Installment Financing of the
Acquisition, Construction and Equipping of Primary and Secondary
School Facilities, a County Health And Social Services Facility, a
Mental Health Facility, and Water System improvemer,~s and Making
Certain Findings and Determinations in Connection ~:.3rewith. After
d~~cussion by the Board, Commissioner Bowden moved '::> adopt t.he ,
re'lolution. Commissioner Titchener seconded the mt '.:on and it passed
w~ .1 a unanimous vote. (Attachrr.ent 4)
:"',-ormal comments were presented by Ms. Martha 'Harc':-o.:.ck, Dunn, ,who I
~":,,'ressed concern3 about t~e Animal Control sectio:- of Environmental
0, .lth.
- ZONING CHANGE C~~irman Sorrell called to order a public hearing on zoning change
REQUESTS: request application for Charles and Martha Hardwick, et aI, from
Industrial to RA-30 Zoning District, Averasboro Township, SR 1822,
5.08 acres. George Jackson, Planning Director, presented the
application and briefed the group that the purpose of the public
hearing was to obtain comments from the public concerning the zoning
change request. Chairman Sorrell opened the meeting for public
CHARLES & MARTHA comments. No comments were offered and Chairman Sorrell closed the
HARD~HCK, 'ET AL public hearing. Mr. Jackson presented the application for
consideration by the Board. The Planning Board recommended approval
of the zoning change request. Commissioner Titchener made a motion to
approve the zoning change request. Commissioner Hill seconded the
motion and it passed with a unanimous vote.
Chairman Sorrell called to order a public hearing on zoning change
.. rv~uest application for John W. Simpson, from RA-3C to RA-20R Zoning
JOHN W. SIHPSON E~~trict, Averasboro Township, SR 1715, 19.5 acres. George Jackson,
~~':nning Director, presented the application and briefed the group
t' ,t the purpose of the public hearing was to obtatn comments from the
~., lie concerning the zoning change request. Chai~'.Jan Sorrell opened
...' meeting for public comments. Comments were re..::.dved from the
F,::.:>licant, John W. Simpson, who stated that he has plans to create 31
b~~gle family housing lots on the property with restrictions of
r~~idential houses with a minimum of 1,400 square feet. There being
no further comments, Chairman Sorrell closed the public hearing. Mr.
Jackson presented the application for consideration by the Board.
The Planning Board recommended approval of the zoning change request I
and also felt that two remaining one half acre developed lots
adjoining Mr. Simpson's property should also be rezoned to a RA-20R
zoning district. Commissioner Titchener made a motion to approve the
zoning change request and also to rezone the additional two lots as
recommended by the Planning Board. Commissioner Bowden seconded the
motion and it passed with a unanimous vote.
Chairman Sorrell called to order a public hearing on zoning change
request application for Tommy and Debra Stephens, et aI, from RP;-20M
TOMMY & DEBP.A to RA-30 Zoning District, Grove Tow~ship, SR 1549 and SR 1550, 324.4
STEPHENS, ET AL ac:ces . George Jackson, Planning Director, presented the application
~~,~ briefed the group that the purpose of the publ~c hearing was to
,:.':ain comments from the public concerning the zon:~ng change request.
l;.'~,irman Sorrell opened the meeting for public corr':_~3~ltS. Comments
" 3 provided by the following citizens:
"
1. Tommy Stephens, applicant
2. W. Glenn Johnson, Attorney representing A:bert Gregory and
others - opposing
T:-,~re being no further comments, Chairman Sorrell closed the public
hearing. Mr. Jackson presented the application for consideration by
the Board. The Planning Board recommended that the request be denied.
Commissioner Andrews made a motion to approve the zoning change
request. The motion did not receive a second. Commissioner Titchener
made a motion to table the matter to give the commissioners an
opportunity to visit the property for further study. Commissioner
Andrews seconded the motion and it passed with a unanimous vote.
Commissioner Bowden moved for the appointments listed below.
APPOINTNENTS Commissioner Titchener seconded the motion and it passed with a
unanimous vote.
1. Domiciliary Home Community Advisory Committee I
- Martha Purdie, Lillington, for a one-year term to expire
October 31, 1995
2. Harnett County Advisory Personnel Board
- Jesse Alphin, reappointed for a three-~ ,aar term to expire
October 31, 1997
- Larry Spell, reappointed for a three~ye~= term to expire
October 31, 1997
- Bill Randall, reappointed for a three-year term to expire
October 31, 1997
- Leo McDonald, reappointed as an alternate member for a
three-year term to expire October 31, 1997
- John McKoy, reappointed as an alternate ::.lember for a
three-year term to expire October 31, lfJ97
- Jeff Turlington, reappointed as an al t'~rnate member for a
three-year term to expire October 31, 1997
- -----~-
.. .t\',l'~'!\~ ." , ~ -~ '\ "-, .
593
3 . Flatwoods Community Fire Department appointments to the local
Fireman's Relief Fund as Trustees
- Gordon Patterson
- Donald Graves
I ANIMAL CONTROL FACILITY Neil Emory, County Manager, reported to the Boa~d that bids have been
received for construction of the Animal Control Shelter and that all
bids were over budget. In order that the building be built as soon as
possible, staff will develop a recommendation which will be presented
for the Board's consideration at their next regular meeting.
RELEASE OF FUNDS TO Commissioner Bowden moved to adopt a resolution releasing Harnett
County's share of state funds to Mid-Carolina Council of Government
HID-CAROLINA COG for development purposes. Commissioner Sorrell seconded the motion
and it passed with a unanimous vote. (Attachment 5)
Wm. A. (Tony) Wilder, Assistant County Manager, reported, to the Board
CDBG APPLICATION that Harnett County received an excellent score on the Community
RULED INELIGIBLE Development Block Grant application submitted for the Shawtown
FOR PROPOSED SHAWTOWN Revitalization project, but was ruled ineligible due to ~1990
PROJECT outstanding CDBG (Boyt Industries). The County may reapply for the
upcoming grant year. The matter will be brought back to the Board at
a future meeting.
Reports were filed with the Board from Emergency Medical Service,
Planning/Inspections/Housing, Health Department, Sheriff's Department,
General Fund Revenues, and Intra-Departmental Eudget Amendments
(Attachment 6)
Chairman Sorrell stated that the Board would now consider matters
EAST CENTRAL W & S sitting as the governing body of East Central Water and Sewer
District. Neil Emory, County Manager, presented for the Board's
consideration an interlocal government agreemen'c between East Central
Water and Sewer District and the Town of Coats concerning expansion of
water services into the extraterritorial district of the Town.
Commissioner Hill moved that the East Central Water and Sewer District
enter into the contract as presented. Commissioner Andrews seconded
the motion and it passed with a unanimous vote. (Attachment 7)
Chairman Sorrell closed the East Central portion of the meeting.
Commissioner Bowden made a motion to extend the Restitution
RESTITUTION COORDIN. Coordinator position in Youth Services Department from half-time to
POSITION EXTENDED a full-time position. Commissioner Titchener seconded the motion and
TO FULL-TIME it passed with a unanimous vote.
At 9:10 p.m. Chairman Sorrell recessed the Harnett County Board of
MEETING RECESSED UNTIL Commissioners meeting, October 17, 1994, to be reconvened November 2,
NOVEMBER 2, 1994 1994, at 9:00 a.m.
~ /?q~~
1l. . ~rell,/ . ., Chairman
~_..., ......fJJ.'Y/~_
Vanessa W. Young, Cl~ to ~e Board
r:aX ~I S. &-dM.dtiVld
Kay . lanchard, Recording Secretary
I
~w . _____
594
,
Attachment 1.
COUN'!'''l OF HARNETT
/ FINANCE OFFICE "
(910) 893-7557 FINANCE OFFICER '
V ANI!SSA W. YOUNO
j)IsposmoN SCHEDULE
.... - ...~.... - ,
~ ~. .. .. ..
. -~.. .. . ....
i' ,. "'. ,~.. \. .,. - ",': ,.:- ;,~ _,'; !::?:'~;
October 3. 1994 C-.,'. ,_: -,- --9~:; / L !.
/0 J 1 - -.,- /' , .
[;..;,; -,. ...----;, /!;' - '"':. j
k. . ~..~f~ :<'c
Payroll computer reports shredded September, 1994:
1. 1992 Direct Deposit Edit Report
2. 1992 Credit Union Report
, 3. 1993 Payroll Department Control Totals
4. 1993 ~..ntrol File listing
J !
5. 1993 P~oll Labor Distribution Report
I,
6. 1993 Payroll Check Edit Report
7. 1993 Labor Distribution Report
Attachment 2.
-
RESOLUTION
WHEREAS, Harnett Production Enterprises is a valuable
asset to the citizens of Harnett County and to the clients
and families they serve; and
WHEREAS, the facilities which house Harnett Production
Enterprises are in dire need of replacement; and
WHEREAS, the Harnett County Association of Retarded
Citizens recognizes this need; and
WHEREAS, ARC has allocated $25,000 of its resources to
help fund the construction of the needed facilities.
NOW, THEREFORE, BE IT RESOLVED that the Harnett County
Board of Commissioners does hereby recognize and extand its
gratitude to ARC and its members for this generous
contribution to such a worthy cause.
Duly adopted this 17th day of October, 1994.
HA~~Y~~OF COMMISSIONERS
~~g:l~~r, Jr., Chairman
~L~~, '/ UJ,~~
~eatrice HilT, Vice Chairman ~ ~osepn T. Bowde: ..
, ( ! -' ,:
~ './ ~ /' ,
1\ ) c ~ / ~ ~Y.. '^,,- 1;, /;4:,.".)
. -~~:1 t T'i tchener - Dan B. Andrew!::
- __m____
595
RESOLtrrIOH ADOPTIHG A
Attachment 3. THOROUGBI'ARB PLAN
FOR ........ CO...II....l 01'
BARHBft, HORTH CAROLINA
The following resolution was offered by Commissioner Andrews
I seconded by Commissioner Bowden and, upon being put to a
vote, was carried unanimously on the 17th day of
, ..
October 1994
, .
WHEREAS , the County of Harnett and the Statewide Planning Branch,
North Carolina Department of Transportation actively worked
to develop a thoroughfare plan for Harnett County; and
WHEREAS , the County and the Department of Transportation are
directed by North Carolina General Statutes 136-66.2 to
reach agreement for a highway system that will serve present
and anticipated volumes of vehicular traffic in and around
the County; and
WHEREAS , it' is recognized that the proper movement of traffic within
and through the County of Harnett is a highly desirable
element of the comprehensive plan for the orderly growth and
I development of the County; and
II'lIAAoAEAS , after full study of the plan, and following a public
hearing, the County Commissioners of Harnett County feel it
to be in the best interests of Harnett County to adopt a
plan pursuant to General Statutes 136-66.2;
HOW TDREI'ORE, DB IT RESOLVED: That the Harnett County Thoroughfare
Plan as shown on a map dated September 19, 1994, be approved
and adopted as a guide in the development of the highway
system in Harnett County and the same is hereby recommended
to the North Carolina Department of Transportation for its
subsequent adoption:
I, Vanessa W. Young Clerk of Harnett County, North
Carolina, hereby certify that the above is a true and correct copy of
the excerpts from the minutes of the County Commissioners meeting of
I said County. WITHESS my hand and the official seal of the County of
17th October 1994
Harnett this the day of .
ATTEST (Seal)
~LA' , '-()J:1"""'" ..
Vanessa . You~
Cler
596
Attachment 4.
AZSOLUTION OF mE BOARD OF COMMISSIONERS OF J.nJ!, COUNTY
Gl' HARNETI, NORm CAROUNA, APPROVING J.nJ!, INSTALLMENT
F:NANCING OF mE ACQUISITION, CONSTRUcrION AND EQUIP?ING OF
PRIMARY AND SECONDARY SCHOOL FACILuJ.J!.S, A COUNTY REALm
AND SOCIAL SERVICES FACILITY, A MENTAL REALm FACILI'IY AND I
WATER SY~u~.M IMPROVEMENTS AND MAKING CERTAIN FINDINGS
AND DETERMINATIONS IN CONNEcrION THE~ud
1. UNDERTAKINGS
WHEREAS, the Board of Commissioners (the "Board") of the County of :Iarnett,
North C?,~olina (the "County"), desires to provide for the acquisition, constru~ion and
equipph;: of primary and secondary school facilities, a County health and socia! services
facility, r. mental health facility and water system improvements (collectively, the
..
"Facilities"); and
WHEREAS, the Board proposes to finance the Facilities through an installment
financing contract (the "Contract") with Harnett County Public Facilities Corporation Inc.,
Lillington, North Carolina ("the Corporation"), obligating the County to repay in installments
the amount financed at a fixed annual interest rate of not more than 8% over a term not
exceeding 25 years, resulting in a total amount financed not to exceed $37,000,000 (excluding I
reserves and costs of issuance); and
WEEREAS, alternatively, the Board may finance the County health and social
services ,'cility (the "DSS Facility") through an installment financing contu:t (any
installme:.:.~ financing contract delivered in connection with the DSS Facility and the
Contract are referred to herein as the "Installment Financing Contracts") with an alternative
financing entity, obligating the County to repay in installments the amount financed
(including costs of issuance) at a fIXed annual interest rate of not more than 7% over it term
of approximately 10 years resulting in a total amount financed not to exceed $9,000000;
provided, however, such amount financed shall be deducted from the $37,000,000 financed
with the Corporation if the County delivers an installment financing contract for the DSS
Facility to an alternative entity; and
WI-:2REAS, pursuant to N.C.G.S. Section 160A-20, the County is authotized to
finance the acquisition, construction and equipping of the Facilities by entering:.lto an
installme::,: ~nancing contract and a deed of trust which create in the Facilities and t:...._e sites I
on which t~'"ey are located a security interest to secure payment of the obligation .:lereby
created; and
WHEREAS, subject to the prior approval of the Local Government Commission of
North Carolina (the "LGC) pursuant to N.C.G.S. Section 159-148, the County intends to
finance the Facilities pursuant to Section 160A-20 by executing and delivering to the
Corporation or other financing entity an installment financing contract providing for the
financing of a principal amount not to exceed $37,000,000 (excluding reserves and costs of
597
issuance); provided, however, such $37,000,000 would be reduced by $9-,000,000 in the event
the DSS Facility is financed through an installment financing contract with a financing entity
other than the Corporation; and
WHEREAS, pursuant to N.C.G.S. Section 160A-20, the. County is authorized to
I finance the acquisition, construction and equipping of the Facilities' by entering into an
installment financing contract and a deed of trust which create in the :.:acilities and the sites
.' ~. '.. .... .-.... ,.
on which they are located a security interest to secure payment of t~le obligation thereby
created; and
WHEREAS, subject to the prior approval of the local Government Commission of
North Carolina (the "LGC') pursuant to N.C.G.S. Section 159-148, the County intends to
finance the Facilities pursuant to Section 160A-20 by executing and delivering to the
Corporation or other financing entity an installment financing contract providing for the
financing of a principal amount not to exceed $37,000,000 (excluding reserves and costs of
issuance); provided, however, such $37,000,000 amount would be reduced by $9,000,000 in
the event the DSS Facility is financed through an installment financing contract with a
financing entity other than the Corporation; and
WHEREAS, the County intends to apply for municipal bond insurance to guarantee
payments by the County under the Contract; and
I II. UNDERTAKING NECESSARY
WHEREAS, the County staff has advised the Board, and the Board hereby finds and
determines, that the County must acquire, construct and equip the Facilities in order to
maintain and enhance the County's public facilities to enable the County to perform its
public functions, and that the Facilities will benefit the County and its residents; and
WHEREAS, the Board conducted a public hearing on the date hereof to receive
public comment on the desirability of installment financing for the Fac;lities, and the Board
received evidence supporting the need for such financing; and
WHEREAS, the Board finds and determines that the undertaking is necessary and
expedient for the aforesaid reasons and that the Facilities be financed under the tenns,
conditions and parameters heretofore stated and to be further determined with more
particularity at a later date; and
I III. FUNDS NOT EXCESSIVE
WHEREAS, the sums to fall due under the Installment Finar,cing Contracts can be
included in the County's budget without difficulty; and
WHEREAS, the above factors lead to the conclusion that th,~ :t'ayments under the
Installment Financing Contracts are not excessive for the stated J: :.xrposes of acquiring.
construction and equipping the Facilities; and
598
IV. TRANSACI'lON A PUBLIC PURPOSE
W:.~:EREAS, the County Attorney has advised the County that the Facilities are
authorized by law and are purposes for which public funds may be expended pursuant to the I
Constitution and laws of North Carolina; and
v. INSTALLMENT PURCHASE FINANCING DESIRABLE
WHEREAS, the Board finds and determines that short term of pay-as-you-go
financing for the Facilities would place strains on the County's ability to fund general
operations and education without a significant tax increase; and
WI-:3REAS, use of the County's unobligated fund balance to finance the Facilities
would red'.:.':e the fund below the guideline established by the LGC and would not be in the
County's best interest; and
WHEREAS, the use of non-voted debt would not provide sufficient funds to complete
the Facilities in a timely manner; and
WHEREAS, installment contract financing would be preferable to general obligation
bond financing because a general obligation bond authorization probably could not be
, I
perfected in a timely manner and would not permit the alternative financing structures and
repayment provisions available in the proposed negotiated installment contract fimmcing;
and
WI-~~{1EAS, the proposed cost of financing the Facilities is too great an amoant to
be funded 'IJ./ current appropriations; and
WHE~, the Board finds and determines that installment contract fmancing is
therefore the most viable and efficient alternative and that the cost of such financing is
reasonable; and
VI. COMPLIANCE WITH DEBT MANAGEMENT CONTROLS
WHEREAS, past audit reports of the County indicate that its debt management and
contract obligations payment policies have been carried out in strict compliance with tl.~ law
and the CC':,..lty has not been censured by the LGC, external auditors, or any other
regulatory ~f)llcies in connection with such management; and I
VII. ESTIMATED TAX INCREASE
WHEREAS, the Board estimates that the County's ad valorem tax rate will not be
significantly increased in order to sustain the proposed financing; and
-- ---- --
599
VIII. NO DEFAULT
WHEREAS, the County is not in default in meeting any of its debt service or contract
I obligations; and
IX. APPLICATION
..'" ....
WHEREAS, it is the Board's intention to adopt this resolution for the purpose of
authorizing the acquisition, construction and equipping of the Facilities, making certain
findings and determinations, approving the submission of an application for approval of the
Installment Financing contracts to the LGC and authorizing such other acts deemed
necessary and advisable to carry our the acquisition, construction and equipping of the
Facilities.
NOW lHEREFORE, BE IT RESOL YED BY THE BOARD OF
COMMISSIONERS OF TIlE COUNTY OF HARNETI, NORTH CAROUNA, as follows:
Section 1. The chairman of the Board. the County Manager. the Finance Director
and the Clerk to the Board are hereby authorized and directed on behalf of the County to
proceed with the preparation of Installment Financing Contracts providing for the financing
I o~ an amount not to exceed $37,000,000 (excluding reserves and costs of issuance) at an
annual interest rate not to exceed 8% and a term not to exceed 25 years, and otherwise
proceed with the plan of financing for the Facilities described at this meeting; provided,
however, such $37,000,000 amount would be reduced by $9,000,000 in the event the DSS
Facility is financed through an installment financing contract with a financing entity other
than the Corporation.
Section 2. The Chairman of the Board, The County Manager, The Finance Director
and the Clerk to the Board are hereby authorized and directed to submit an application for
the LGC's approval of the Installment Financing Contracts pursuant to N.C.G.S. Section
160A-20 and Section 159-150, in connection with the financing of the Facilities.
Section 3. The County staff is hereby authorized to apply for municipal bond
iIburance with respect to the Contract.
Section 4. The Board hereby determines that it will reserve, from accumulated local
funds, an amount equal to 20% of the estimated design and construction cost of those
I projects for which construction contacts have not been procured prior to the time of delivery
of an installment financing contract, such costs estimated to be $3,000,000 for acquiring,
constructing and equipping the water system improvements. Therefore, the 20% reservation
would equal approximately $600,000. The County shall hold such amount in reserve in case
bids on such project exceed the estimated cost thereof, and shall use f.mds from such
reserve for project costs if the same appears necessary to pay the balanc~ of the cost of
---
600
, construction. Such reserve may be released upon the awarding of construction contracts,
except such amount as the Board may deem necessary to complete construction of the
project; ,
~':ction 5. This Resolution shall become effective immediately upon it adoption.
,
" .,." " ......This is the 17th day of October, 1994. I
HARNETT COUNTY BOARD OF COMMISSIONERS
7/ b~;Z
· ~. L. Sorrel~:' Jr., Chairman
ATTEST:
~::.lyo~
..
Attachment 5.
RESOLU'l'IOR
nW!aREAS, in Nor.th Carolina the Lead Regional Orgar.izations,
as voluntary organizations serving municipal an~ county
gm' ,rnments, have eatablished productive working rel<.Honshipa I
wh .. the cities and counties across this state;
WHEREAS, the 1994 General Assembly recognized -~his need
thro:'.gh the appropriation of $864,270 to help the Lead Regional
Orc:-.~nizations assist local governments with grant applications,
eCv:,lomic development, c ...,,,,,.,,uni ty development, and to support local
industrial development activities and other activities as deemed
app=opriate by their local governments; and
WHEREAS, these funds are not intended to be used for payment
of member dues or assessments to a Lead Regional Organization or
to supplant'funds appropriated by the member governments;
WHEREAS, in the event that a request is not made by the
County of Harnett for release of these funds to our Regional
Council, the available funds will revert to the State's general
funds; and
WHEREAS, in Region "M", funds in the amount of $48.015 will
be used to support SBA, N.C. Rural Center, and N.C. OepaLtment of
CO~lerce small business loan programs; COBG and ot~gr local
ecohomic development projects; promotion and developmer. -; of the
Sou'::hEastern Entrepreneurial Roundtable; and promo'.:ion and
de"'c;;:opment of a small business incubator network in the Region;
ROW, .a.W!aREFORE BE IT RESOLVED, that the Harnett Cou:-:::y Board
of .' .:>mmissioners requests the release of its share of these
fur, '.;" $9-219.72, to Mid-Carolina Council of Governments at the
ea~:iest possible time in accordance with the proviaions of
Chap~er 321, Senate Bill 27, section 39 of the 1994 Session Laws.
Witnessed this the 17th day of October , 1994, in
Lillington, Ne by: I
0/7/ ;;;/ / r-
./ //f-",'^J (; -U~ '-tAl, ~~//
/ Signature ., / Signature of Witnes 0
H. L. Sorrell, ~r. Vanessa W. Young
Chairman Clerk to the Board (S~)
Title Title
HARNETT COUNTY BOARD OF COMMISSIONERS
.
.... ._- 601
Attachment 6.
I~TRA-DEPARTMENTAL BUDGET AMENDMENTS .
FOR THE MONTH ENDING'
September 30, 1994
I DEPARTMENT INCREASE
DATE ACCOUNT CODE DESCRIPTION (DECREASE>
.,' ," -". .
. '
09-16-94 Communications
10-5110-0140 Travel & Meetings 700.
10-5110-0360 Uniforms (700)
09-09-94 Administration
10-4200-0450 Contracted Services 2,000.
10-4200-0030 Salaries-Part-time (2,000>
09-20-94 Board of Elections
10-4300-0740 Capital Outlay 2,500.
10-430p-0120 Printing & Binding <1,000)
10-4300-0260 Advertise..nt (500)
10-4300-0450 Contracted Services (1,000)
09-29-94 Planning/Inspections
10-7200-0740 Capital Outlay 90S.
. 10-7200-0450 Contracted Services (90S)
..
09-2S-94 Sheriff
10-5100-0330 Materials & Supplies 22S.
10-5100-0740 Capital Outlay (22S)
09-30-94 Tax
10-4500-0740 Capital Outlay 1,200.
10-4500-0030 Part-time Salaries (1,200)
I Attachment 7.
NORTH CAROLINA,
HARNETT COUNTY. AGREEMENT
THIS AGREEMENT made and entered into this day of October, 1994 by and
between the East Central Water and Sewer District of Harnett County, duly
organized and existing pursuant to the provisions of Article 6, Chapter l62A of
the North Carolina General Statutes (hereinafter referred to as the District),
and the Town of Coats, a duly organized and existing municipal corporation of the
State of North Carolina (hereinafter referred to as "the Town").
WIT N E SSE T H:
" THAT WHEREAS, the District desires to extend a twelve (12) inch water main
into ,the extraterritorial district of the Town for the purllose of serving
residents and customers of the District; and
I WHEREAS, the Town desires to cooperate with and assist the District in
expanding water lines to serve the residents and customers of the District; and
WHEREAS, the Town also desires to be able to connect to the twelve (12)
inch water main in order to purchase water from the District so as to serve its
citizens and customers; and
WHEREAS, the parties desire to set forth their agreement regarding
construction, maintenance, and use of the twelve (12) inch water main and the
connection and purchase of water by the Town;
602
NOW, THEREFORE, in consideration of the foregoing and the mutual agreements
hereinafter set forth, the parties agree as follows:
I. TWELVE (12) INCH MAIN AND MASTER METER VAULTS
A. Construction. The District shall construct a twelve (12) inch water
main through the extraterritorial jurisdiction of the Town running West along I
Highway 27 to the ,intersection of Highway 55 and thence North alonG Highway 55.
Th~ District shall construct and install two (2) master :Jeter vaults
(denomir~~ed Master Meter Vault #2 and Master Meter Vault #3) ontc this twelve
(12) ine;. main. Master Meter Vault #2 shall be located on Highway 27, East of
Town near its intersection with S.R. 1701 at a point to be mutua11y determined
by the parties. Mater Meter Vault #3 shall be 10cated on Highway 55 North also
at a point to be mutually determined by the parties.
B. Ownershio. The twelve (12) inch main and the meter vaults shall be and
.. shall remain the property of the District.
II. CONNECTIONS TO TWELVE (12) INCH MAIN BY TOWN
A. Permission for Initial Connections. During the initia~ construction
of the twelve (12) inch water main, the Town may connect to the tw::lve inch main
at any ~~int between Master Meter Vault #2 and Master Meter Vau:.: #3 so as to
enable {_~;e Town to receiv,3 water from this main.
B. Terms of Pavrnent for Initial Connections. The Town agrees to pay for I
the construction of meter vaults, stub-outs, or other enhancements during the
initial construction of the twelve (12) inch water main which shall allow the
Town to receive water. The payments for such enhancements are due and payable
as follows:
1. One-third of the cost of enhancement at the beginning of the project;
2. One-third at the time of 50X completion of the project;
3. One-third at the time of completion of the project.
C. Permission for Subseauent Connections. After the initic..l construction
.. .. of sai~ water main, the Town may request connection to the wat~r main at any
point tztween Master Meter Vaults #2 and #3 so as to enable the ~owh to receive
water ~~om said main. After receiving such request(s), and pr~vided that the
requested connection(s) shall have no adverse hydraulic effect on the ability of
the District to provide water service to customers of the District, the District
shall, within a rearchab1e time, make or cause said connection to be made or in
the alternative, consent for Town to make said connection(s). I
D. Terms of Pavment for Subseauent Connections. In the event the District
shall make or cause said connections(s) to be made, the cost thereof shall be due
and payable upon completion of said connection(s). In the event the Town shall
make tha connection(s), the Town shall be fully responsible for ~:l costs of the
conne;::':~',on(s) .
III. MAINTENANCE AND REPAIR
',,:.e Town and the District shall bear equally the costs of '.naintenance and
--- - -------------------.----- -- --- --- -..._-
603
repair of the portion of the twelve (12) inch main located between Master Meter
Vault #2 and Master Meter Vault #3 within the extraterritorial jurisdiction of
the Town. The maintenance shall be performed either by the Harnett County
Department of Public Utilities or under its authority.
IV. PURCHASE OF WATER BY THE TOWN
I The Town may purchase water from the District through the connections to
, . the twelve (12) inch water main. The Town agrees to pay, not later than the
fifteenth (15th) day of each month, for water delivered in accordance with the
then current bulk municipal rate plus the applicable pumping costs of the
District.
IN WITNESS WHEREOF, the parties hereto, acting under authority of their
resp~=tive governing bodies, have caused this contract to be duly executed in
dupl:cate counterparts, each of which shall constitute an original.
Executed by East Central Water and Sewer District, this the 17th day of
October, 1994.
EAST CENTRAL WATER AND SEWER DISTRICT
~ -
. / ,; /: /
A / /:"
,,o' .A~ .'T~ h
BY: f/~" ~/<
H.L. sorre~i;;Jr., Chairman of
the Harne~~County Board of
Commissioners sitting as the
governing body of the East
I Central Water and Sewer District
of Harnett County
" L'W.(/~
Vanessa W. Young, CI~~k to ~he
Board and of the Dis~rict
Executed by the Town of Coats this the day of October, 1994.
TOWN OF COATS
BY:
Timothy McKinnie, Mayor
ATTEST:
Ela~~e Keene, Clerk of the Town
of Gr~ats
I